ESVET_UNIT4 - ICT in EVENT organisation_Presentation

Unit 4

ICT in Event Organization OR how to use specific ICT management software in the implementation of a determined event

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Contents  Advantages and Disadvantages of Management Software  Types of Project Management Software (desktop, web based, etc.)  Specialised software for EVENT management (examples of open and free software)  Planning, Monitoring and organising features of EVENT management software This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Unit 4

Unit Objectives Knowledge

Skills

Define the proper management software to be used for the needs of the event naming is advantages and disadvantages Comprehensive of the main principles and types of project management software Fundamental on ICT solutions to be implement on event management Fundamental on efficient usage of ICT in planning, organising and monitoring of events

Compare the scheduled tasks and activities of the event with those to be implement in real time using specific software

Competence Act independently in the usage of the selected software for the event management Lead the ICT team according the needs of the event to be implement Give assistance to the event manager in defining the needs of the event to be implement

Prepare budget allocation for each event phase/task/activity under the supervision Use feedback as an instrument for quality control of the event using and directions of the event manager, ICT using specific software Monitor work progress using the selected software for the event management

Determine solutions for any problem that may arise during the implement of the event according to the data extracted from the ICT used and suggest them to event manager

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

ICT  Information and Communications Technology (ICT) is an extended term for information technology.

 The term is generally accepted to mean all devices, networking components, applications and systems that combined allow people and organizations to interact in the digital world.

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Components of ICT

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

ICT & Event Management Traditional project management software helps managers perform functions including managing project scope, cost and resources.

Event management software offers even more tools.

Event management software is the generic term for a wide range of software products that are used in the management of professional and academic conferences, trade exhibitions and smaller events.

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

ICT & Event Management

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Advantages of Management Software  Collaborate on Projects  Internal & External Communication  Budget Management  Monitoring  Document sharing

 Communication with clients and suppliers  Optimized Decision Making  Enhanced Customer Satisfaction This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Disadvantages of Management Software  Learning curve  Non appropriate use of software

 Getting too technical, “obsessed”

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Types of Project Management Software  Project management software services are available in a variety of types, scopes and pricing plans.  Choose according to your specific requirements providing you understand what types of project management software exist.

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Types of Project Management Software Classification by:  Deployment – how the software is installed and accessed  Characteristics – how the software is used by its intended user  Specialization – the software’s specialization

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Types of Project Management Software

By deployment  On-premise (desktop) – the project management software is installed in your computer or server. You usually pay a one-time (or annual) proprietary license to use the software.

 Cloud hosted – the project management software is installed in the vendor’s server and is accessed through the internet. You usually pay a monthly subscription fee to use the software.

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Types of Project Management Software

By characteristics  Personal or single-user – project management software designed for home or personal projects. It assumes that only one user at a time will edit the project plan.  Collaborative – project management software designed for multiple users who can simultaneously read, edit or add to the project plan.  Integrated – project management software that integrates with other aspects of business operations, such as CRM (customer relationship management) or collaboration tools.

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Types of Project Management Software

By specialization  Scheduling – this type highlights a scheduling feature, more likely a Gantt chart that tracks the timetable of the project deliverables.  Issue tracking – this type highlights the need to closely monitor glitches or gaps during the project’s progress to ensure they are addressed properly.  Project portfolio – this type features complex features that allow organizations to handle multiple projects simultaneously.

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Types of Project Management Software To stay competitive in today’s business environment that demands accurate and on-time deliverables under an ever narrowing turnaround period, you need project management software.

But these solutions come in different packages This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Examples of Event Management Software  With Subscription or fee … EVENTBRITE … CVENT … EVENTZILLA … PURPLEPASSTICKETING … REGPACK … TRELLO … PRIMAVERA … ASANA

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Examples of Event Management Software  Free and open source … CONFTOOL … ODOO … OPENCONFERENCEWARE

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Planning, Monitoring and organising features of EVENT management software

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Planning, Monitoring and organising features of EVENT management software

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unit 4

Unit 4

Thank you!

This project has been funded with support from the European Commission. This presentation reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.