Corporate Volunteering Policy Template

Corporate volunteering policy template This corporate volunteering policy template provides you with the essentials of your volunteer policy. It’s up to you to fill in the blanks and seek inspiration from the example we’ve shared above.

Introduction Definition Corporate Social Responsibility (CSR) for <company name> is a commitment to positively impacting our global and local communities by giving our time and resources in useful ways. Scope statement The <company name’s> CSR program aims to contribute towards <XX> of the 17 United Nations’ Sustainability goals (SDGs). <Company name> recognises we are in a unique position to be able to provide support on the following goals: 1. <Responsible consumption and production> 2. <Climate action> 3. <Quality education> <Company name> aims to support each of these goals with the following initiatives: (1) <Sourcing sustainable development materials and promoting zero waste consumption in all global offices.> (2, 3) <Corporate volunteering and corporate giving schemes to approved nonprofits with aligning missions.> Purpose The primary purpose of <company name’s> CSR efforts is to give back to our local and global communities. It’s to provide a healthier and more prosperous world for generations to come and to lead the way in sustainable business development. The secondary purpose of <company name’s> CSR initiative is to provide purpose to employees in the workplace. It is to build engagement with our global workforce, customers, stakeholders and shareholders. Policy objectives The objectives of this policy are to outline:

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<Replace with your company logo> 1. 2. 3. 4. 5. 6. 7.

Volunteer options, recruitment & registration Volunteer training Volunteer expenses Volunteer champions & ambassadors Health & safety Complaints procedures Confidential & sensitive information

1. Volunteer options, recruitment & registration <Company Name> provides all full-time employees with a maximum of <XX working days per year> to participate in volunteering activities found on our volunteering portal. Company platform The company platform is where employees can pick and choose from a range of volunteering options that are shortlisted by <Company Name>. Within this platform, you will be able to track your volunteering hours and overall impact. Employees can apply to volunteer and register for events within the platform. Volunteering time off All <full-time employees> will receive a total of <XX hours of volunteer paid-time-off>, which must be used across a maximum of <XX working days>. The <XX volunteering> days can be separated throughout the annual year. Dollars for Doers For every <XX hours of volunteering, company name> will donate <XX> to the same nonprofit. Dollars for Doers is capped at <XX> (ten hours of volunteering) per employee. You can log your employee hours within the company volunteering platform. Impact grants Every full-time employee is eligible to apply for an impact grant to support their volunteering efforts with a personal positive impact cause—outside of those options on the company portal. <Impact grants are XX and will be awarded to an employee that has volunteered XX hours or more to a nonprofit.> All grant applications must be submitted the same year as the volunteer hours are completed and via the volunteering platform.

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<Replace with your company logo> Impact grants are eligible when employees volunteer for: -

2. Volunteer training There are certain volunteer opportunities that will require knowledge of new software or skillsets. Where possible, <Company Name> will provide adequate training to complete this volunteering opportunity and provide the nonprofit and employee with the best experience possible. Volunteer training must be done in an employee’s own time and does not count towards volunteering time-off.

3. Expenses & reimbursement <Company name> will provide employees with a <XX lunch budget> if their volunteering opportunity is field volunteering (offline). Volunteers will need to pay for their lunch out of their pocket and submit their receipt upon return. The allowance will be paid with the volunteer’s next payslip. <Company name> will also <XX> per mile should the employee need to drive to their volunteering location. Employees need to provide adequate proof of travel and a recent fuel receipt.

4. Volunteer champions Champions are decided by the CSR committee, consisting of leadership, HR, and line managers. Participation is on a voluntary basis. Champions are location-specific. These people have applied for the role and are your go-to person for any questions, KPIs, or upcoming initiatives. They’re a fantastic resource to make this program possible. You can reach them here: -

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<Replace with your company logo> -

Don’t see your office location? If you’re interested in becoming a location-specific champion, please send us a short letter explaining why you’re a perfect fit and what you hope to bring to the team. You can send this to <email address>.

5. Health, safety & insurance All volunteers will undergo basic health & safety training before field volunteering. All volunteers are also covered by our insurance policy <policy link> when participating in external volunteering events.

6. Complaints procedures If any volunteer has a complaint regarding their volunteer experience, they can submit them anonymously by reaching out to <email address>. All complaints will be taken seriously and dealt with appropriately.

7. Confidential & sensitive information Certain volunteering opportunities may require employees to handle sensitive or confidential information. The nonprofit has the right to ask a volunteer to sign a confidentiality agreement prior to starting the activity. Any information in the agreement is classified and should not be shared with anyone else.

8. Policy roles & responsibilities The <XX> department takes responsibility for this policy, including its reassessment. Any changes made to this policy will be communicated to employees through the appropriate internal channels. For questions on this policy, contact <email address>.

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