ILC 2014
CONGRESS COMMITTEE
APPLICATION
BOOKLET
MEXICO
WELCOME MESSAGE
What if you could allow 350 AIESECers of Latin America live a life-changing experience? What if you couldn’t be prouder of Mexico? Being part of the ILC Congress Committee will be the opportunity and experience of a lifetime. The most hard-working, smartest, most savvy and fastest AIESECers of Mexico are summoned to run the most important national Project of AIESEC Mexico in 2013-2014. We need leaders, visionaries, experts, specialists‌ AIESECers. Apply, and apply strong, because this event will be legendary, for decades to be remembered!
OPEN
POSITIONS
This is the starting structure. The JDs and positions will evolve with the advancement of the events’ organization. This structure will hold at least through 2013. Afterwards, it will change and more people will be added to the team as described in the next slides.
CCP
CCVP External Relations 2 ER members
CCVP Logistics
CCVP Finance
CCVP Marketing
CONGRESS COMMITTEE
PRESIDENT The Congress Committee President is in charge of leading the whole operation. He/she is the final responsible of the project’s logistical, financial and legal success, and is accountable to AIESEC Mexico Plenary. He/she is expected to be the only communication link with MCP. The CCP is defined as an utmost TEAM LEADER, in the sense that he/she will lead about 40 CC members through the project. Strong communication is expected with MCVP Finance, and MCVPER (whom with the MCP, are the MC responsibles of ILC 2014), but CCVPs Finance and CCVP ER should relate in these processes.
EXPECTED COMPETENCIES
PREVIOUS KNOWLEDGE & SKILLS
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Strong leadership and team management
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Resilience
Experience in AIESEC International conferences as delegate or CC.
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Strong negotiation skills with governments, hotels, AIESEC International, partners, etc.
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Experience as OCP or OC member in national conferences.
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Very organized, punctual and professional.
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Understanding of global & regional AIESEC operations.
EXTERNAL RELATIONS
VICEPRESIDENT The CCVP ER is probably the second most responsible role in the CC. He’s the top responsible for obtaining sponsorships, in cash or in kind, with any external agency involved, and hence is responsible for the financial success of the event and it’s overall “shine”. The expected goal of total sponsorships is 100k USD, so he’s expected to have strong negotiation abilities to close partnerships with several different entities, and will lead eventually a very large team to deliver the partnerships as products promise them to be. Intense communication is expected with MCVP ER and MCVP & CCVP Finance.
EXPECTED COMPETENCIES
PREVIOUS KNOWLEDGE & SKILLS
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Resilience
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Strong negotiation skills with governments, hotels, AIESEC International, partners, etc.
Proved results in sales of TNs or conference sponsorships. (senior sales people).
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Proved results in team management.
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Very organized, punctual and professional.
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Diction, presence and formality.
FINANCE
VICEPRESIDENT The CCVP Finance plays a life-saving role in the CC. He’s the top responsible for the legal and fiscal compliance of the events’ operations and cannot fail in its role or AIESEC Mexico’s existence is at risk. He’s in charge of accounting, budgeting, reporting, payments and charges of the event. The Finance CCVP will work for most of 2013 on his own, making reports, budgets and if necessary, working with MCVP Finance to make the first payments that the event requires. Also, will work on cash funding for the event with the government agencies as required.
EXPECTED COMPETENCIES
PREVIOUS KNOWLEDGE & SKILLS
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Punctuality and professionalism
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Capacity to respond under stress
Experience in AIESEC LC accounting and fiscal audits.
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Being organized and precise
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Fast-responding
Understanding of the national financial model and intricacies of our banking situation.
LOGISTICS
VICEPRESIDENT The CCVP Logistics is one of the top leaders of the CC. HE’s in charge of hotel relations, meals and coffee breaks, transportation, special events and delegate servicing teams. He’s in charge of coordinating the movement of delegates from the airport to the different venues, of ensuring cooperation with external organizations in the delivery of materials, meals, etc. and more. The CCVP logistics will work during 2013 in defining the hotel, venues for special events, and partnering with government agencies to obtain such venues, for example.
EXPECTED COMPETENCIES
PREVIOUS KNOWLEDGE & SKILLS
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Negotiation skills
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Ability to relate to different officials (hotels, venues, governments)
Experience in AIESEC International conferences as delegate or CC.
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Experience as OCP or OC member in national conferences.
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High team management and leadership
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Fast decision-making and analytical skills
MARKETING
VICEPRESIDENT The CCVP Marketing is in charge of ensuring the right positioning of the event in the mexican student market (when we have open events for students), creating the brand around the different event(s) and coordinating the website creation and correct positioning of our partners in it and other AIESEC Mexico channels. In direct communication with the MCVP Marketing, he’ll generate the necessary visual arts, and marketing plans for ILC 2014. He’s also in charge of the creation of printed materials in accordance to the agreements made by the ER team.
EXPECTED COMPETENCIES
PREVIOUS KNOWLEDGE & SKILLS
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Fast-response
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Experience as delegate in national conferences
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Fast decision-making
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Design and web creation skills
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Experience in account delivery for Partners.
EXTERNAL RELATIONS
MEMBER The CC ER Member collaborates with MCVP and CCVP ERs to manage the necessary accounts to obtain the 100k goal of total sponsorships. We need two of them to brainstorm the whole ER operation of the event, increasing the network reach with alumni and hot contacts, and do the follow-up and delivery of landed sponsorships (e.g. ensuring positioning in social media channels, physical presence in the event, coordination of reception of externals or reception of sponsored in-kinds).
EXPECTED COMPETENCIES
PREVIOUS KNOWLEDGE & SKILLS
°
Resilience
°
°
Negotiation skills with governments, hotels, AIESEC International, partners, etc.
Proved results in sales of TNs or conference sponsorships. (senior sales people).
°
Proved results in account management (satisfaction of Partners and trainees).
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Punctual and professional.
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Diction, presence and formality.
CC STAGES AND We are scouting now for the first 7 leaders of the team, nothing else. After the CCP and CCVP selection, work starts with immediate effect. For stage 2 will include key leaders only. The Delegate Servicing, Special Events, Account Delivery, Partner Reception, Transportation, Food and Transportation, Coffee Breaks and Parties teams will be formed 2 weeks before the event.
PROCESS Overall CC formation process STAGE 1 (7 people) • Launched structure • Until December 2013
Stage 2 (20-25 people)
Stage 3 (25-40 people)
• Launch of additional teams. • Starts January 1st
• Adding “staff” • 2 weeks before and during the event
STAGE 1 formation process
CCP selection • July 7th
CCVP selection by CCP
Stage 1 of the CC launch!
• July 5th
• July 10th
We expect one ZIP with 6 files: 1. Video with biographic sketch, and your answer to the question: What makes you a valuable CC candidate? Just a YouTube link. 7 minutes maximum. 2. Endorsement from an AIESECer that has led you before (with contact details). • For ER positions: At least 1 additional letter from a partner, alumnus, or client at non AIESEC-work that endorse your customer orientation and professionalism. 3. Application Questionnaire as detailed here (free format and design). 4. Resume (free format, no page limit).
Questions? aldo.perez@aiesec.net
APPLICATION
PACKAGE
1. Appropriate submission of package Deadline July 7th 11:59 pm. 2. Approval of application by MCP – July 9th 3. Vote of confidence of LCPs, based on application video, application questionnaire and virtual chats. – July 11th 4. MCP final selection – July 13th 5. 1ST working day – July 14th
HOW TO
APPLY?
QUESTIONS FOR
APPLICANTS I.
GENERAL INFORMATION (all applicants) a) Name b) Date and place of birth c) Current or latest role in AIESEC d) Contact details: telephone, Skype ID, contact e-mail II. ACADEMIC BACKGROUND (all applicants) a) Start and end-date b) Program c) University III. AIESEC BACKGROUND (all applicants) a) All previous AIESEC roles, experiences or positions, including verifiable evidence of your success. b) List of all AIESEC conferences attended, with role, date, place and number of delegates. c) What have been your biggest failure and your biggest achievement as an AIESECer?
QUESTIONS FOR
APPLICANTS I.
CCP a) Why do you want to be CCP? b) Why are you a great leader? Why possibly not? c) Describe the perfect ILC in 400 words. Include location, venues, hotel, quality of the delegate experience, special events, etc. d) Make a non-detailed (general) budget for ILC (for this you cannot consult the MC), assuming the costs. The more detailed the better answer. e) What do you think would be the hardest part of being CCP? f) Would you be CCVP? Why and why not? g) What are the key partnerships ILC must land to be successful? What’s the role of the CCP in landing them? II. CCVP Logistics a) Describe the perfect ILC in 400 words. Include location, venues, hotel, quality of the delegate experience, special events, etc. b) What’s are the top 3 challenges of the position and how would you tackle them? c) Propose a structure for teams under logistics (food, transportation, special events, parties…). How many roles would the structure have at its different stages? What would be the JDs of the people inside? d) What’s your experience in event management? What was your highest achievement?
QUESTIONS FOR
APPLICANTS I.
CCVPER (You might apply to as many positions as you like) a) Why are you a great leader? Why possibly not? b) Would you consider yourself as an ER member? Why? c) How much have you sold in the past? Measured in money or products (like # of TNs). d) What makes a company sponsor ILC? What are the reasons why a company or government might spend money in ILC? II. ER Members a) How much have you sold in the past? Measured in money or products (like # of TNs). b) What makes a company sponsor ILC? What are the reasons why a company or government might spend money in ILC?
QUESTIONS FOR
APPLICANTS I.
CCVP Finance a) Make a detailed budget for ILC (for this you cannot consult the MC) assuming the costs (you don’t need official quotes, just estimate all income and expenses yourself). The more detailed the better answer. b) What’s your experience in financial management? Event management? c) What’s the largest risk ILC faces financially and how would you in the role tackle it? d) Are you emotionally intelligent? Why? e) Can you manage a team? II. CCVP Marketing a) Develop a Brand proposal and a marketing proposal (including marketing channels, logos, media, Partners, etc.) for ILC to market itself with the global network and DF student market. b) How does your area connect with the rest of the areas of the CC?
TIPS AND
GUIDELINES The number of questions is small, and questions are general. So, make an effort to go into depth. That’s why there’s no limit to the length of the application or the answers. Still, be straight to the point. Avoid phrases that are vacuous like “increasing capacity”, “generating strategies”, “improving the systems” or the like. Be specific and detailed. Good grammar and spelling are indeed fundamental; do not waste time in design. All questions can be also answered with drawings, tables, diagrams, graphs… you’re free to do so. Text alone (but good text) can be enough for the most part though.
You can always contact aldo.perez@aiesec.net for clarification.