ACHIEVERS 2017 OCP and OCVP Application
AIESEC IN TANZANIA
Congratulations for taking this bold step to apply for an OC position in the AIESEC in Tanzania National Leadership Development Conference – ACHIEVERS Conference. There are six positions available for the Organizing
You shall gain a lot of skills inclusive of Events Management, Stakeholder focus, Selling and Fund raising, and also personal skills such as SelfAwareness, Self- Effectiveness and people skills.
Networks- You will expand your network base through this event as it will eventually lead you to meeting alot of Alumni and our partners during the organizing and execution of the event.
OCP OC Finance
OC Logistics
OC Sales
OC Marketing
OC Delegates Servicing
Important dates to note Step 1: Read through the application and pick a position that suites the competencies you have and the ones you hope to gain. Step 2: Answer all the questions for the specific docket to the best of your abilities. Step 3: Send your single PDF application to amani.anselmi@aiesec.net
Deadline: Saturday 7th January 2017, 2359hrs late submissions will not be accepted. Reviews:
Monday 9th October 2016 Work begins immediately one is selected.
PERSONAL QUESTIONNAIRE Name Current AIESEC Role
PHOTO
Name of Local Chapter Skype Address Email Mobile Number
Area/Software Microsoft Office Adobe (PS, AI, Premiere, AE)
Finances Sales Team Management
Skill Level (0-10)
Experience
List 2 of your most impactful Experience Dates
Role
Activities
Results
List 2 of your most important events or conferences You have attended (inside/outside AIESEC) and talk about how well they were organized Dates
Event
Role (Delegate, OC‌)
Organization of the event
Organizing Committee President JOB DESCRIPTIONS • Create a tracking template with weekly actions to co-ordinate team’s performance. • Submission of weekly reports to the MC responsible.
COMPETENCIES NEEDED: Organizational understanding Results Oriented Inclusiveness
• Coordinate creation of a budget and reports.
• Organize trainings on current needs of the team internally.
COMPETENCIES GAINED: Resource Management
• Overall in charge of financial responsibility.
Developing Others
• Building and maintaining team culture.
Stakeholder Focus
• Selling and promotion of the event both internally and externally
OC Finance And Administration JOB DESCRIPTIONS • Ensure financial sustainability of the event.
COMPETENCIES NEEDED:
• Record keeping (receipts, invoices must be
Integrity
accounted for by the end of the event).
• Create a budget which you will submit to the
Accountability
Inclusiveness
MC. • Collection of event’s fee and issuing of receipts.
COMPETENCIES GAINED:
• Creation of a financial report after the event.
Personal Effectiveness
• Selling and promotion of the event both
Communication
internally and externally
Resilience
OC Sales JOB DESCRIPTIONS • Create specialized product packages for the
event.
• Selling and promotion of the event both
internally and externally
• Coordinating fundraising activities for the event.
COMPETENCIES NEEDED:
• Creation of standard proposals with the correct
Communication
brand alignment.
Organization Understanding
• Put to use customer service models to ensure partnership management of all external
COMPETENCIES GAINED:
stakeholders.
Innovation and Creativity
• Liaise with MCVP BD to get company listings.
Stakeholder Focus
• Ensure creation of branded merchandise.
Commitment to results
OC Marketing JOB DESCRIPTION
COMPETENCIES NEEDED:
• Publicizing the event to all the relevant
Effective Communication
stakeholders
Adaptability
• Developing and maintaining channels of communication to all stakeholders
• Designing promotional material and overlooking its dissemination (liaise with MCVP MAC) • Getting all the materials necessary • Selling and promotion of the event both internally and externally
COMPETENCIES GAINED:
Innovation and Creativity Stakeholder Focus Commitment to results
OC Logistics JOB DESCRIPTIONS
COMPETENCIES NEEDED:
• Getting the best venue for the event with a focus
Negotiation skills
on creating a lasting partnership. • Ensuring the caterers provide the best diet at the
Self confidence Resource Management
best price at the best time • Organizing transport to and from the site at the
best possible price. • Keeping track of banners and organizing for their collection and return • Keeping track of all equipment that is transported to and from the site
COMPETENCIES GAINED:
Resilience Awareness of others Stakeholder focus
OC Delegate Servicing JOB DESCRIPTION •
COMPETENCIES NEEDED:
Coordination of transport and accommodation
Effective Communication
of the delegates
Adaptability
•
Coffee and meal breaks responsible
•
In charge of the wellbeing of delegates during
COMPETENCIES GAINED:
their stay at the conference
Stakeholder focus
Liaison between delegates and the rest of the
Awareness of others
•
conference team
ORGANIZING COMMITTEE PRESIDENT 1. Describe the difference between a manager and a leader? 2. How will you ensure your team produces results and
develop themselves simultaneously?
OCVP FINANCE AND ADMINISTRATION
3. What is your vision for this event?
1. Have you had any experience dealing with money with any organization?
OCVP SALES
2. What qualities do you possess that make you an ideal
1. Describe personal qualities that make you the best
candidate for this position?
candidate for this position.
3. What key strategies would you implement to ensure
2. What is the core work of AIESEC and how is it related to
the financial sustainability of the event?
this position? 3. List and explain various ways in which you would ensure that the database of companies approached for the conference are retained and meet external relations criteria?
OCVP MARKETING 1. Describe personal traits that make you the best candidate for this position. 2. Create a communication plan illustrating how you plan to
promote the event to all stakeholders with timelines and OCVP SITES AND LOGISTICS 1. Describe personal qualities that make you the best candidate for this position. 2. What makes a great conference site? Mention things that the conference site cannot do without 3. What would be your key strategy to ensure that the
caterers deliver on their promises every time?
relevant channels. 3. It is 4 weeks to the conference; your team has been working very hard which has led to the OC getting demotivated. What strategies would you employ to ensure that they carry out the communication plan and achieve results? OCVP DELEGATES SERVICING 1. Describe personal qualities that make you the best candidate for this position. 2. What platforms will you use to keep ACHIEVERS delegates engaged before the conference? 3. How will you make sure that the delegates have the best
experience possible