CAREER FAIR
OC APPLICATION BOOKLET
INTRODUCTION
The fact that you are reading this means you have taken the first step towards a great experience, congratulations. The Organizing committee (OC) of the career fair in Tanzania is the team that will ensure the happening of this event, taking care of all details from the smallest task to the most important.
DESCRIPTION OF THE EVENT Career fair is an annual event organized by AIESEC in Tanzania that seeks to bring employers and prospective employees together through an informal but interactive gathering. Through this event a large number of companies are brought together in one location where students get to explore their career options. This event has proved to be a great success over 12 years consistently benefiting both students and companies alike.
The event includes skill workshops, CV writing competition, speed interviews and exhibitions. It will be conducted in Dar es salaam(UDSM) on the 15th and 16th April 2017.
BENEFITS
Being part of the OC gives you the unique opportunity to contribute to the development of the organization, youth of Tanzania and most importantly yourself. • Live a team experience 1. Interact with diverse stakeholders
2. Develop your professional skills 3. Develop your leadership skills 4. Networking opportunity
INSTRUCTIONS
1. Please be precise in answering all questions 2. Answer all questions under general questionnaire and answer specific questionnaire with respect to the role you are applying for. 3. Application should not be more than three pages (excluding cover page) and should be in pdf format. 4. Send your application to husnamwahu30@gmail.com with subject CAREER FAIR_OC APPLICATION _ Full name. 5. No late application will be allowed.
OCP
OCVP LOGISTICS
Key responsibilities
Key responsibilities
Be the meeting point between the national team and OC team Organize OC meetings Lead, organize and ensure compliance of the action plan for the event Track OC performance and report during weekly meetings to the national team. Develop strategies for the involvement of AIESEC members and external audience to work on the event. Deliver a final report of the work done by the OC. Ensure the overall success of the event Ideal profile Team management experience Strong sense of urgency Excellent work under pressure Coaching and tracking skills Solution and results oriented Availability 15-25 hours per week, increase closer to the event.
On -site logistics (Ensure presence of all necessary logistics and raising them from various in- kind sources. Ensuring smooth flow of agenda in terms of logistics On-site delegate servicing and setup for venue Managing transportation for special guests and equipment’s Collecting information about amount of materials which might be needed for the event and provide them Reduce the cost of the event.
Ideal profile
Interpersonal and team management skills Ability to multi-task Sales and negotiation skills Excellent planning and execution skills Solution oriented attitude Availability 15-20 hrs/ week, increase closer to event.
OCVP MARKETING AND PUBLIC RELATIONS Key responsibilities
OCVP SALES Key responsibilities
Creating promotional materials for the event and working closely with MCVP MaC making sure it reaches the right audience. Be the first point of contact between AIESEC and media i.e manage media relations. Overall responsible for social media marketing. Perform related works as required.
Ideal profile
Have a good understanding of social media tools Knowledge of graphic software such as adobe Photoshop, HTML Creative in marketing Team management skills Availability 15-20 hrs/ week, increase closer to the event.
Making research about potential partners for youth speak forum Contact and meet with partners for negotiations Work with the national team in preparing proposals and signing contracts with partners Making sure the agreement with partners are delivered Work with OCVP Marketing in raising media partners and OCVP logistics in raising in-kind partners Ensure presence of key people
Ideal profile
Sales experience Good communication and presentation skills Emotional intelligence Persistence and follow up
OCVP FINANCE
Ideal profile
Key responsibilities
Calculating cost and creating budget Cutting costs Making report of cost and profits
Ideal profile
Financial management skills Good planning and execution Ability to make wise decisions
OCVP DELEGATE SERVICING Key responsibilities
First point of contact between delegates and AIESEC Delegate help desk during the event Provide necessary information for the event Registration management and provide qualitative delegate servicing experience
Team management skills Good communication and presentation skills Ability to work under pressure.
OCVP COMPANY SERVICING Key responsibilities
•
Communicate with companies to know all the requirements needed Serve the companies during the event and allocate teamster to companies Inform companies on the progress of event Work with logistics to ensure companies equipment’s are taken and brought back to the company after the event Ideal profile
• • • • • •
Professional outlook Team management skills Good communication skills
GENERAL QUESTIONNAIRE PERSONAL PROFILE
Name: Mobile phone no.: Email: Skype: AIESEC position: AIESEC experience if any: Date (month &year)
OC/ LC position
Results achieved
GENERAL QUESTIONS •List 4 of your personal and professional strengths and how will they help you in your role. •List 3 things you seem not to be naturally good at. •Why are you applying for OC role? •Name 5 measures of success which will make Career fair 2017 a successful event for AIESEC Tanzania. •Please state all other commitments you have for the next 3 months.
OCP 1. Please describe your past experiences that would add value in this position. 2. What is your vision towards career fair for 2017 what will you do to ensure its success? 3. List 3 potential in-kind sponsors and 3 guest of honor you feel can bring value to the event and state why you think they are suitable. 4. How will you ensure your team bring results and yet have a learning experience?
OCVP MARKETING AND PUBLIC RELATIONS 1. What prior experience makes you ideal for this role? 2. Name 5 platforms you would use to promote the event. 3. Submit a plan for promotion strategies and strategies for raising media exposure.
OCVP LOGISTICS 1. List down your plan to secure UDSM venues in a minimum timeline. 2. List out the logistics you may need and state how you will raise them. 3. Give a list of companies you think will appeal be in-kind sponsors for career fair and why.
OCVP DELEGATE SERVICING 1. Mention five factors that impacts a delegate experience at an event. How will you make sure that the delegate have the best experience possible. 2. What do you foresee as key challenges in the event and how would you overcome them. 3. Name 5 things that delegates should take from career fair and explain your understanding of customer experience management.
OCVP SALES
1. Mention 10 companies you want to approach in the event, why choose them and how will you approach them. 2. What do you foresee as key challenges in selling to companies, media and in-kind partners and how will you overcome them. 3. In your opinion, what is the selling point of career fair ( Value proposition to stakeholders) OCVP FINANCE 1. Name the partnerships and sponsorships that should happen to ensure that the event is successful in terms of finance. 2. Mention 3 areas were costs could be cut without affecting the quality of the event. 3. Assume we are less than 1 week before conference starts and you only have 20% of the event budget, what would you do?
OCVP COMPANY SERVICING
1. Name the three stages of servicing the company and what is comprise in each stage in a nutshell. 2. How are you going to ensure that all companies that attend the event are satisfied with the serve? 3. How will you manage the teamster to work closely with the companies?