COMMERCIAL PORTFOLIO UNIT IV Yessenia Ogaldez 5th Bilingual
INDEX EMPLOYMENT CORRESPONDENCE • Pictionary • Resume • Letters of Application • Follow-up Letters • Letters of Reference and Recommendation • Declining a Job Offer • Rejecting a Job Applicant • Letter of Resignation • Letters of Introduction
BUSINESS REPORTS • Pictionary • Informal Reports • Formal Reports
EMPLOYMENT CORRESPONDENCE
VOCABULARY AFFILLIATION
Association, reationship
ERRATIC
Inconsistent, unstable
EXTRACURRI- Non-schoolCULAR related
PERSONNEL
Group of employed people
PROSPECTIVE
Possible
SPORADIC
Occasional, infrequent
TRENDY
Very fashionable
VOUCH
To verify, to guarantee
Employment Correspondence The most important letter for a personal career are the one written for applying for a job These can help a person the get the job she or he chooses
They include facts that see the employers the value a person has as an employee
THE RESUME •Data sheet or vita •It is an outline of all you have to offer a new employer •It must look professional and must be printed on business-size bond
•It must have a neat appearance •It includes accurate and complete facts
•A person needs to be efficient in selecting the facts to include •It includes facts that best qualify for the job •DO NOT LIE
Parts
LETTER OF APPLICATION The person is both salesperson and product
It attracts an employer’s attention and persuade to grant an interview
This serves as the cover letter for the resume
SOLICITED It is sent in response to a help-wanted ad
UNSOLICITED
This is for a company for which you would like to work but it has no particular opening
STEPS FOR THE LETTER Attract the attention Describe your qualifications Assure the employer you are the one for the job Request an interview
Dear Mr. Bureau: With operations on 130 countries, your company has demonstrated to be a leader in the market. As you will see in my enclosed resume, I graduated last year as a Bilingual Secretary at Colegio Sagrado Coraz贸n de Jes煤s, and I acquired valuable computer and language skills. I am enthusiastic about your exciting business, strive for excellence, and I want a thrilling professional experience with you. I am up for the challenge of building the future of beauty and I am sure I can be useful for your Communication Department, having a secretarial job, because of my communication skills and my ability to work with different kinds of people and under pressure.
I
would appreciate your taking me into consideration for an interview to apply for a job at your company. You can reach me at 4754-0066 before 8:30 P.M. Please let me know if you need further information. Sincerely yours,
FOLLOW-UP LETTER This goes after an interview
It thanks the employer for the interview and restate the person’s interest
It should be corteous and brief
LETTERS OF REFERENCE AND RECOMMENDATION These include •A statement of the letter’s purpose •An account of the duties performed by the applicant or of the applicant’s general qualifications
THE DIFFERENCE
Recommendation
Reference
It is persuasive
It verifies facts
Endorsement
Report
DECLINING A JOB OFFER It should be courteus and discreet
It is important to leave open the possibility of future employment
Internet Example
REJECTION LETTER This should explain specific reasons for an applicant’s rejection This is professional and should be corteous
Internet Example
LETTER OF RESIGNATION It must convey a negative message as positively as possible
It mentions the date leaving
The one resigning offers help with the person who will replace her
Dear Mr. Stuart:
Letter of ResignationProofread
Since I started working at H&M on 2008, I have acquired valuable knowledge on the fashion industry. It is with regret that I submit my resignation, effective September 25, 2014. As you know, I recently graduated as a journalist and an opportunity to put my abilities to work has arise, so I feel I must pursue it. I appreciate the support I have received from you in the last seven years. I will be handing in the report that you requested before I leave and i would be happy to give a training week to the next secretary. Please let me know if this is acceptable.
Yours truly,
LETTER OF INTRODUCTION It introduces two business acquaintances to each other
It includes: The relationship between you and the person The reason for introducing him What you would like the reader to do
BUSINESS REPORTS
CHRONOLOGICAL
Listed in the order of occurrence
ITEMIZE
To break down to a list
RECUR
To happen again
SCOPE
Extent, range
SYNOPSIS
Summary
VERIFY
To confirm, to prove
VITAL
Necessary for life
VOLATILE
Prone to sudden change
VOLUMINOUS
Large
REPORTS The purpose of a report is to communicate essential information in an organized, useful format RULES The format may vary if it is formal or informal
The frequency varies depending on the schedules The style depends on the audience
• Cite your sources • Date your report • Keep a copy
Types of Reports • Record It states facts, describing the status of a company • Progress It states tracing developments that have ocurred • Statistical It presents numerical data • Investigative It is based on a suty of a particular situation • Recommendation It provides recommendations based on the study
INFORMAL REPORTS • These should always be worded with courtesy and tact. It starts by defining the purpose. It is well-organized and the form of presentation will determine the nature.
First Paragraph
• It presents the main idea clearly and concisely
• It develops the main Middle point with supporting Paragraphs details
Final Paragraph
• It states and objective conclusion, comments and recommendations
ABC CORPORATION 100 E Main Street Vancouver, WA 98685 TO: Ximena Letona Manager FROM: Yessenia Ogaldez Assistant DATE: September 22, 2014 SUBJECT: Hotels for Chief Executives The community’s strike of the local transit workers union is going to begin on October 1, 2014 and we are preparing the chief executives visit. We do not want them to find problems here, so here you have the costs for five rooms in different hotels for five days. We want them to have a pleasant visit.
FORMAL REPORT It consists of: TITLE PAGE TABLE OF CONTENTS INTRODUCTION SUMMARY BODY CONCLUSION RECOMMENDATIONS APPENDIX BIBLIOGRAPHY