9th AGTS 2021 - Logistical Note
LOGISTICAL NOTE Date Oct 7 - 9, 2021 Venue Diani Reef Beach Resort
Theme: The Future of Grain in Africa: Revitalizing Resilience in Grain Value Chains 1
9th AGTS 2021 - Logistical Note
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SUMMIT PROGRAM Time
Day 0: 6th October 2021
Day 1: 7th October 2021
Day 2: 8th October 2021
Breakfast 07:00-09:00
Registration
Investment matchmaking session: An Idea for an Investor (I-4-I) Breakfast meeting on Opportunities for Investment in Grain Trade Value Chains
Morning 09:00-10:30
Official Opening Ceremony
The Business Lounge Midmorning 11:00-12:30
Afternoon 14:00-15:30
The Business Lounge
Session 1 Pandemic-proofing: making grain trade value chains more resilient postCovid-19 pandemic Breakout Sessions:
Registration
Exhibitions
B1: De-contaminating our Food Chain: Food safety innovations and regulatory options for improved grain trade B2: The Future of Agribusiness: Circular business models for sustainability, resilience and climate adaptation of Africa’s food systems
Afternoon 16:00-17:30
Evening 18:00-20:00
Session 2 Grain Trade Facilitation: Structuring grain markets in the African context Welcome Cocktail
The Gala Dinner & Commemoration of EAGC @ 15
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Exhibitions
Day 3: 9th October 2021
Session 3 Field Visits Smartening up: Improving Competitiveness of Grain Trade Value Chains through Logistics and Market Intelligence Session 4 The Biotechnology Discourse: opportunities and challenges for sustainable grain trade Breakout Sessions: B3: Feeding our Livestock: Grain trade innovations for improved animal nutrition systems B4: An Industrialised Grain Sector: Innovations in processing and value addition of grain commodities 3.30 - 5. 30 Session 5: The TakeAway Session Official Closing Ceremony
End of 9th AGTS Program
9th AGTS 2021 - Logistical Note
SUMMIT DATES About Ukunda
Delegates are urged to arrive at the Diani Reef Beach Resort by Wednesday 6th October and depart from Friday 8th October after the 9th AGTS closing ceremony or on Saturday 9th October, before or after the field visit, or they can leave at their own pleasure.
Ukunda is a coastal town in the South Coast/southern part of Mombasa. It paves way into Diani Beach, a major tourist attraction. It lies adjacent and to the immediate west of Diani Beach, along the Indian Ocean, close to the international border with the Republic of Tanzania.
Venue The 9th edition of the African Grain Trade Summit (AGTS) will be held at the Diani Reef Beach Resort in Ukunda, Kenya from 7th to 9th October 2021.
It is located approximately 32 kilometers - 20 minutes by road, south of the port city of Mombasa, the nearest large urban area, and lies approximately 72 kilometers - 45 minutes by road, north of the town of Lunga Lunga, at the border with Tanzania.
Summary of the 9th AGTS Program Day 0 (6th, Wednesday October 2021)
Registration of delegates
6:00pm to 8:00pm: Arrival and welcome cocktail
i. Registration of in person participants Day 1 (7th, Thursday October 2021)
There will be on-site registration and badging for the delegates from 12:00pm on 6th October 2021
8:00am – 5:00pm: Opening ceremony, summit sessions
Registration will begin from Wednesday 6th October from 12:00pm to 8.00 p.m. and will continue on 7th Thursday, October from 8.00 am to 9.00 am. Longer lines should be anticipated on 7th, Thursday, October. Therefore, early registration and badge pick-up is strongly encouraged on 6th, Wednesday October.
6:00pm-8:00pm: Gala dinner and commemoration of EAGC @ 15years Exhibition will be open throughout the day Day 2 (8th, Friday October 2021) 7:00am-8:30am: Investment matchmaking breakfast
Delegates are requested to pick their identification badges at the AGTS onsite hospitality desk at the Hotel reception area. Delegates will be expected to present their passports or national ID cards.
9:00am -5:00pm: summit sessions and the closing ceremony Exhibition will be open throughout the day
Badges must be worn at all times to gain access to the conference venue and meeting rooms.
Day 3 (9th October 2021) 8:30am - 1:00pm: Field visit to Port of Mombasa, Grain Bulk Handlers Ltd and Grain Industries Ltd Delegates depart on 9th October, 2021 or at their own pleasure
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The registration desk at the conference venue will open at 7:00 am on Thursday 7th October 2021. Delegates are requested to register before 8:30am in order for the summit sessions to kick off in time.
9th AGTS 2021 - Logistical Note
Apply for an e-Visa online by creating an account.
There will be country specific registration desks, delegates are requested to queue at their respective country registration desks.
To apply for a visa offline, find a Kenya Embassy near you (click on Missions Abroad in the main menu).
A delegates pack will be issued to each participant at the AGTS onsite registration desk
You can also apply for a visa when you arrive at the Kenya airport, but we recommend getting a visa before you travel to avoid delays any unforeseen inconvenience.
Delegates will be required to register for each of the Summit sessions before entering the respective venues.
Visa Requirements
Accommodation during the summit
Delegates from East African Community and COMESA countries do not need visas to travel to Kenya. Most of other nationalities can also obtain visa on arrival. For more information about Visa requirements, here are some quick steps to follows:
The summit secretariat has gone an extra mile to make the participation of delegates at the Summit as productive, as convenient and as enjoyable as possible. We have negotiated favorable rate of USD 100 from the Diani Beach Resort to accommodate our esteemed delegates and invited guests.
Step 1: Find out if you need a visa
Delegates are requested to book their accommodation through AGTS to enjoy the negotiated accommodation rates.
First, it’s important to find out if you need a visa to enter Kenya. Citizens of most countries will need a visa although citizens of some countries will not. To find out which category you fall under and whether you can apply for a visa online, visit the Kenya e-Citizen website.
Rooms are available on a first come, first serve basis, so get in touch with us today to secure the best deal on accommodation and airport transfers. Delegates are requested to provide their details in advance with the hotel for pre-registration and pre allocation of rooms so as to enable express check in on arrival at the at the Diani Beach Resort.
Step 2: Visa Application details Find out what type of visa you require. For most conference participants, this will be a Single-Entry Visa.
Transport
Photo requirements for your visa.
Mombasa is easily accessible by air, road and train.
If you would like to apply for a visa online, read the e-Visa instructions.
Flights:
Step 3: Apply for your visa
There are several international airlines that fly direct to Moi International Airport in Mombasa, such as Ethiopian Airlines, Rwandair, Turkish Airlines and Qatar Airways, to name a few.
We recommend you apply for a visa as soon as you can. Visa costs are $51 USD for online applications and $50 USD for offline applications (for example, visas issued by Kenyan Embassies).
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9th AGTS 2021 - Logistical Note
International passengers can also fly to Mombasa on Kenya Airways via Nairobi.
There will be a meet and greet by the hotel guest relations team at the Airport for the groups that will arrive on the same flight.
There are also daily scheduled domestic flights from Nairobi to Mombasa on Jambojet, Fly540 and Fly-SAX.
Train:
The following Airlines fly from Nairobi to Ukunda, participants are recommended to use them for their convenience.
Jambo jet - JKIA - Ukunda - JKIA
Skyward - WIlson - Ukunda - Wilson
Safarilink - WIlson - Ukunda - Wilson
748 flight - WIlson - Ukunda - Wilson
East African Air - Wilson - Ukunda – Wilson
Daily scheduled services from Nairobi on the new Standard Gauge Railway (SGR).
Road: Regular direct coach services from Nairobi and Mombasa, Kenya
Travel by bus (Travel Duration 8 - 9 hrs) Modern Coast Contact
+254 (0) 709 897 000)
Departure
Nairobi
Pick up point
Accra Road in CBD Total Mombasa Road
Time - Day Travel
8.30am/10.00am/ 1.00 pm
Night Travel
8.30pm /9.00pm/ 9.30pm/ 10.00pm/ 10.30pm
Departure
Mombasa
Pick up point
Mwembe Tayari
Time - Day Travel
8.30am /10.00am/ 11.00 am
Night Travel
9.00pm/ 9.30pm/ 10.00pm/10.30pm
Booking Option
Call and give names of travelers
Payment Terms (ksh only)
Cash / Mpesa
Costs
Vip - Ksh 1,600
Book online on the website
Business class - Ksh 1,400
Mash Bus Contact
+254 (0) 717 088 588
Departure
Nairobi
Pick up point
Accra Road in CBD Bellevue Mombasa Road
Time - Day Travel
8.00am/9.00am/12.30 pm
Night Travel
8.30pm/9.00pm/9.30pm/ 10.00pm/10.30pm/ 10.45pm
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Visit physical offices
Normal - Ksh 1,200
9th AGTS 2021 - Logistical Note
Departure
Mombasa
Pick up point
Mash Plaza Makupa Office
Time - Day Travel
8.00am/9.00am/12.30 pm
Night Travel
8.30pm/ 9.00pm/ 9.30pm/ 10.00pm/10.30pm/ 10.45pm
Booking Option
Call and give names of travelers
Payment Terms (ksh only)
Cash / Mpesa
Costs
Vip - Ksh 1,600
Book online on the website Business class - Ksh 1,400
Visit physical offices Normal - Ksh 1,200
Travel By Train - Standard Gauge Railway (SGR) TRAVEL BY TRAIN - SGR Contact
+254 (0) 709 388 888
Departure
Nairobi
Pick up & drop off points
Nairobi Terminus at Syokimau
Time
8.20 AM / 2.35PM
Departure
Mombasa
Pick up & drop off point
Mombasa Terminus at Miritini
Time
8.00am/ 3.15pm
Booking option
Call and give names of travelers bookings over 30 pax
Payment terms (ksh only)
Cash / Mpesa
Costs
1st Class ksh 3,000
Book online on the website
Visit physical offices for group
Economy Class Ksh 1,000
Air Travel - Nairobi - Mombasa (Duration of Travel - 1 hour) Kenya Airways Jambo Jet Silverstone & Fly 540
One way from Nairobi
USD 120 to USD 150
Return
USD 160 to USD 250
One way from Nairobi
USD 50 to USD 70
Return
USD 100 to USD 150
One way from Nairobi
USD 45 to USD 70
Return
USD 90 to USD 120
NOTE: The air fares are indicative and the actual cost will depend on time of booking as well as preferred itinerary. The earlier the flight is booked the cheaper the fare.
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9th AGTS 2021 - Logistical Note
Medical facilities
Access of the Summit Venue from the airport
At the conference venue, medical assistance can be requested at the AGTS hospitality desk . An infirmary with medical staff will be also available within the conference venue.
The Diani Reef Beach Resort Hotel Beach Resort & Spa is located 3km from Ukunda Airport, 43 km from Mombasa International Airport, and 46km from Mombasa Railway Station.
The Diani Beach Hospital is highly recommended for PCR test for the delegates who will be flying out of Kenya after the conference. Diani Beach Hospital staff will conduct the test in the hotel so delegates will not need to travel across to the hospital.
Delegates are requested to share their travel Itinerary with the AGTS team so at to organize specific transportation services from the airport at their(delegates) cost.
Dressing Code during the Summit
Delegates are advised to get in to contact with Dr. Rekhi +254722414876 for any further information.
The dress code for the conference is business formal, while the welcome Cocktail is smart Casual. African dress code will be appropriate for the gala dinner. On the other hand, the field visits call for a relaxed, smart casual outfit with closed flat shoes .
Accessibility of summit meeting venue All efforts are being made to ensure that the Summit will be as accessible as possible for Persons with disabilities. The Diani Reef Beach Resort meeting rooms are wheelchair accessible.
Weather Information Ukunda is a tropical town with a tropical climate all year; it is a great destination filled with activities for all ages. On average, the temperatures are
Assistance may be requested from the AGTS Hospitality Desk.
always high, October is the sunniest month with average highs of 30 degrees Celsius and lows of 22 degrees Celsius. October has a high chance of precipitation.
Internet Free wireless Internet access will be available in the conference venue during opening hours of the Summit. Most of the hotels are also equipped with free Internet access.
Security Security at the conference venue is the responsibility of the Diani Reef Beach Resort Hotel. Outside these premises, all external security related issues are the responsibility of the host country, the Republic of Kenya. All arriving high-level participants should alert their respective embassies for arrangements regarding security, transport, accommodation and other protocol matters.
PRACTICAL INFORMATION Language Kenya’s national language is Swahili. Summit sessions will be conducted in the official language, English.
Time 8
Kenya is in East Africa Time Zone (EAT) / GMT +3hrs
9th AGTS 2021 - Logistical Note
charge. Call EAGC today for more details to prearrange your business meetings at the Business Lounge.
Phone The country phone code to reach Kenya is +254 and 7digits of the phone number
Currency
Exhibition
The Kenya Shillings is the official currency in Kenya. Banks, hotels, and airports provide change services.
The exhibition will run concurrently with the Summit right outside the main conference hall
Business Lounge
Gala Networking dinner
A Business Lounge has been specially dedicated at the 9th AGTS where you can have your business dealings in private or with the support of EAGC staff. The Business Lounge will be open and free to use for all AGTS delegates from 11.00-17.00hrs on 7th and 8th October 2021.
The Gala dinner will be held on 7th, Thursday October 2021 from 6:00pm to 9:00pm. All attending delegates will need to display their invitation cards at the dinner venue entrance.
Through the Business Lounge you can:
Field Visit
Dress code for the gala dinner is African Attire.
Pre-book appointments with other delegates
Delegates have been scheduled to visit the Port of Mombasa and Grain Industries Ltd on the 9th, Saturday, October 2021. Transport will be provided from the Diani Reef Beach Resort Hotel by 7:00am.
Have one-on-one or group B2B Meetings Have private meetings with high-level government officials and development partners Enjoy dedicated support from multilingual EAGC staff to support your business discussions
Delegates will be provided with a packed snack for tea break.
Business Lounge features
Reservation process and details about the itinerary for the field visit will be communicated on the 9th AGTS website and at the summit information desk.
Cozy environment suited for business dealings High-speed internet access for video and/or teleconferencing EAGC staff to support your business discussions
Trip to Wasini Island
Live feed to the Grain Trade Conference to follow the proceedings
Delegates not joining the field visits on 9th October, are invited to a field excursion to Wasini Island. The delegates not travelling same day after the field visit are also encouraged to consider taking the field excursion o the Island.
Unlimited refreshments Access to the Business Lounge is by appointment only. Pre-book your Business Meetings today free of
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9th AGTS 2021 - Logistical Note
The Excursion includes: Hotel pickup – Delegates will be picked from the hotel in Diani to enjoy a drive to the historical small fishing village of Shimoni at the South Coast. Here,
a chicken or vegetarian menu. Beer, wine and soft drinks are included. The restaurant is built on coral architecture and located directly at the shores overlooking the channels towards Shimoni.
delegates will have the opportunity to see rural villages, tall palm trees and lush greenery. Slave caves – a local guide will be waiting to guide delegates through the Shimoni caves where slaves were “stored” during the od slave trading days before shipment to the Zanzibar slave market.
Wasini Village and Coral Garden (optional) – After lunch, delegates have the option to take a Discovery stroll through the island and its Swahili culture visiting the beautiful coral garden and mangrove forest. A local guide will be available to give an indepth oration throughout the tour.
Shimoni piers – Delegates are set to board a traditional Arab Dhow for a cruise to the Marine Park.
Delegates alternatively have the option of relaxing at the restaurant enjoying the sea view and the breeze.
Sailing on the dhow – Delegates have 90% chance to spot dolphins a they sail. Delegates can also enjoy coffee on board
Return to Hotel – Delegates will return to the hotel at around 5.00 p.m
Snorkel and Marvel - Accompanied by a certified and experienced guide, delegates will be provided with masks and snorkels to snorkel at the rich marine life where corals, exotic fish, and sea plants are protected. First timer will also be provided with special assistance.
Rates: USD 750 per Kenyan citizen and USD 140 per non-Kenyan citizen. All inclusive of: Hotel pick up and return
Get back on board – a moment to refresh with fruits and soft drinks
Transport Entrance fees to Kisite Coral Garden and Slave Caves
Lunch Time – Delegates will sail to Wasini Island to a tantalizing tropical seafood lunch at the “Coral Spirit Restaurant. The seafood lunch is a fourcourse menu that includes crab, fish, sea weed, and rice with coconut sauce. Delegates can also opt for
Snorkeling equipment Lunch, soft drinks, beer, wine
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9th AGTS 2021 - Logistical Note
ENTERTAINMENT
massage session. Our spa team will be at hand help them relax.
Dinning
Maya Gym - guests who like to work out have their perfect spot to start or end their day, with an instructor.
Dinning outlets for diner include: Coral Rock Cafe - Buffet
Since delegates are on BB, they need not to worry, the above restaurants serve pocket friendly menus.
Swimming pool – The closing time for the pool will be extended from 6pm to 10pm to enable delegates relax by a swim after day's session.
The Diani Beach Resort provides evening entertainments at Fins Dunes at 9pm every day. Delegates are invited to join the hotels in-house animations and dancers
Coco Jumbo Kids club and games room – The hotel has dedicated baby minders at the kids club, that gives parents time for other activities
Other ample leisure activities at the hotel that may be of interest to the participants are:
Beach walk on the white sands
Fins Restaurant & Bar - Ala carte
Pool table
Maya Spa - After long day sitting, delegates may want to have a relaxation and rejuvenating
Darts Tables Tennis
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9th AGTS 2021 - Logistical Note
VIRTUAL LOGISTICAL NOTE Meeting location
Phone
The Virtual Summit will take place via Zoom. Participants may choose which sessions they would like to attend
The country phone code to reach Kenya is +254 and 7digits of the phone number
over the course of the day and access the sessions via the Zoom links included in the online program.
Business Lounge
8:00am – 5:00pm: Opening ceremony, summit sessions
A Virtual Business Lounge has been specially dedicated at the 9th AGTS where you can have your business dealings in private or with the support of EAGC staff. The Business Lounge will be open and free to use for all AGTS delegates from 11.00-17.00hrs on 7th and 8th October 2021.
Day 2 (8th, Friday October 2021)
Through the Business Lounge you can:
Summary of the 9th AGTS Virtual Program Day 1 (7th, Thursday October 2021)
7:00am-8:30am: Investment matchmaking breakfast
Pre-book appointments with other delegates
9:00am -5:00pm: summit sessions and the closing ceremony
Have private meetings with high-level government
Have one-on-one or group B2B Meetings officials and development partners Enjoy dedicated support from multilingual EAGC staff to support your business discussions
Registration of virtual participants There will be prior registration for virtual delegates before the 7th October 2021. Early registration is strongly encouraged prior to the summit via the registration form.
Business Lounge features Cozy environment suited for business dealings High-speed internet access for video and/or teleconferencing
PRACTICAL INFORMATION
EAGC staff to support your business discussions
Language
Live feed to the Grain Trade Conference to follow the proceedings
Summit virtual sessions will be conducted in the official language, English.
Unlimited refreshments Access to the Business Lounge is by appointment only. Pre-book your Business Meetings today free of charge. Call EAGC today for more details to pre-arrange your business meetings at the Business Lounge.
Time Kenya is in East Africa Time Zone (EAT) / GMT +3hrs
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9th AGTS 2021 - Logistical Note
Contact EAGC Secretariat Mbaazi Avenue, off Kingara Road, Lavington P.O. Box 218-00606 Nairobi, Kenya Tel: +254710607313 / +254733444035 | Email: agts@eagc.org 13
