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29–31 May 2015, Perth Convention & Exhibition Centre The 22nd Annual Conference of the Australasian Sonographers Association
C E L E B R AT I N G T H E S O N O G R A P H E R
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ABOUT THE ASA The Australasian Sonographers Association (ASA) is the peak body and leading voice for sonographers. The ASA guides the advancement of our profession to ensure the community has access to quality sonographic services. As a single entity, national, not-for-profit professional association, the ASA represents the profession on the myriad of issues within sonography, diagnostic imaging and the broader healthcare sectors. The core objectives of the ASA are to: Promote and advocate for best practice in medical sonography
Support and disseminate research that contributes to the profession’s body of knowledge Provide and influence quality academic and clinical education Position the profession as the experts in medical sonography Deliver innovative resources and opportunities to foster quality practice and enhance the professional success of our members. The ASA currently represents over 75% of the profession in Australia, and has a clear mandate to advocate for best practice in sonography 2012
2013
2014
ASA
3377
3739
4186
ASAR
4541
5116
5389
Percentage of profession represented by ASA
68%
73%
77%
Corporate Membership and benefits
SPONSORSHIP PROSPECTUS
ASA Corporate Membership presents the perfect opportunity to showcase your business to the profession and stand out in an increasingly competitive market. ASA Corporate Membership provides you with the ability to align your organisation with events designed to bring sonographers and key industry stakeholders together. Free listing in the Corporate members directory in soundeffects news, the ASA’s quarterly news publication Extensive advertising opportunities in soundeffects news (at discounted rates) and Sonography, the ASA’s new scientific educational peer review journal which has international circulation Free promotional listing on the Corporate Partners page of the ASA website which includes your company logo and link to your company’s homepage.
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Regular e-newletters including e-mode, What’s on and Advocacy Alert to keep you abreast of the latest industry news and developments in the field of sonography Access to the members-only area of the ASA website. Should you wish to take out an ASA Corporate Membership please complete the section Corporate Membership Details at the back of this prospectus. Alternatively you may contact: Nicole Kipos Membership/Sponsorship officer D: +61 3 9552 0009 | P: +61 3 9552 0000 F: +61 3 9558 1399 | E: members@a-s-a.com.au
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ASA member profile The ASA is the recognised voice in representing members’ interests to the profession, government and academia on the standard and quality of sonography being performed.
The employment demographics of ASA membership are outlined below: Data is based on ASA membership, as at 22 August 2014.
Business manager or a department Supervising sonographer Academic educator Student sonographer Contractor/locum Clinical Sonographer Sonographer in charge of a department Self-employed/own practice
SPONSORSHIP PROSPECTUS
Public hospital/department Private practice – radiologist owned private practice – corporate Private radiology practice in a public hospital Private Sector – other Other private practice
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WELCOME On behalf of the ASA2015 Perth Convening Committee, we would like to extend an invitation to join us at the Perth Convention and Exhibition Centre from the 29–31 May 2015 to Celebrate the Sonographer. ASA2015 Perth is a program designed to encompass the many aspects that contribute to the professional title of ‘sonographer’.
Perth Convention and Exhibition Centre (PCEC) 21 Mounts Bay Road, PERTH, WA 6000 Australia http://www.pcec.com.au/
The program will include a wide variety of topics that aim to promote professional discussion, motivation, on-going skill advancement and education, as well as challenge concepts that will create an excellent program.
Key dates
An interesting selection of speakers and a varied collection of workshops are all designed to appeal to the spectrum of sonographers from a foundation level to the more experienced or expert.
Friday 27 March 2015
Adding to the experience will be a lively social program not to be missed.
SPONSORSHIP PROSPECTUS
Venue
The Perth Convention and Exhibition Centre is a purpose built event destination that is situated along the beautiful Swan River adjacent to the Perth central business district (CBD), an ideal destination to showcase this exceptional conference. It’s a perfect backdrop to enjoy a unique conference filled with engaging topics and many discussions that you can take away to debate after the conference with your colleagues. Perth is an exciting destination for partners or family accompanying you to this conference, with the option to extend your stay to experience some of the many wonderful attractions. We look forward to seeing you there! Anna Graves and Gail Crawford, Co-conveners ASA2015 Perth Convening Committee
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Tuesday 30 September 2014 Thursday 4 December 2014 Friday 13 February 2015 Friday 24 April 2015 Monday 11 May 2015 Monday 18 May 2015
Call for papers open Early bird registration open Call for papers close Early bird registration close Handbook adverts due Satchel inserts due Registration close
Trade schedule Thursday 28 May 2015 Friday 29 May 2015
Saturday 30 May 2015
Sunday 31 May 2015
Trade bump-in Day one ASA Welcome reception Day two ASA Gala dinner Day three ASA Breakfast Trade bump-out Conference close
Exhibitor manual The ASA will send all exhibitors an exhibition manual to assist with all logistics related to the conference. The manual will be distributed to all exhibitors approximately three months prior to the event and will outline the bumpin/out schedule, venue details (loading dock, OH&S, etc.). Supplier contact details and required forms will also be included.
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The Australasian Sonographers Association (ASA) encourages you to consider sponsorship of our major Annual Conference, ASA2015 Perth. The ASA’s conference is an insightful education and networking meeting of sonographers from around the world. With access to the latest technology and scientific advancements in sonography, it covers a comprehensive range of topics and includes live scanning workshops. The conference is the largest must-attend event within Australasia for all levels of sonographers due to its highly significant and valued program.
Reasons to sponsor Establish your company’s alignment with the ASA’s brand and expertise Maximise your exposure at our premier conference dedicated to sonographers within Australasia for your company to increase brand awareness and promote your products and services Promote your company and products to delegates ranging from sonographers-in-charge, researchers and public health practitioners – all under the one roof at the same time! Enhance your corporate image within the medical diagnostic imaging profession across Australasia
INVITATION TO SPONSOR
Network and build new relationships and goodwill with key industry figures to develop your prospect list Interact with delegates face-to-face during the breaks and the social functions.
Marketing opportunities Ensure your company gets the most out of your investment. All sponsors have the opportunity to utilise ASA’s regular marketing and communications channels. The ASA offers the opportunity to increase your company’s exposure to a diverse number of industry professionals through the following marketing and communications strategies:
Dedicated website The conference has a dedicated website which is used as a constant source of information about the event. It is updated regularly to reflect the latest news. As a sponsor, you will have your company’s name and website link displayed.
Advertising Corporate sponsorship includes advertising space in our popular publication, soundeffects news. soundeffects news is one of ASA’s quarterly education publications circulated to ASA members. (Advertisements will vary depending on chosen level of sponsorship).
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Marketing collateral Branded electronic and print materials will be used to market the event. Major sponsors of the conference can include their logos in the event marketing collateral (if sponsorship has been confirmed at the time of production).
Social media The ASA Facebook and Twitter feeds will be used to generate excitement and interest around the conference activities, speakers and events. Sponsors have the opportunity to communicate with our followers, using the event hashtag #ASA2015PERTH
Conference app The conference app will be launched prior to the event to promote and deliver updates. Sponsors are promoted in the app and have the opportunity to communicate with delegates during the conference via the app.
e-communications Frequent e-communications to members highlighting: regular event updates, key dates, program outline, speaker’s details and delegate information leading up to the events. Platinum sponsors will have the additional benefit of being able to send delegates a personalised message prior to the conference.
Delegate incentive With the ASA conference passport, delegates have the chance to win a $5,000 prize. To win the prize delegates must visit all exhibitor stands and get their ASA passport stamped. All sponsors have their name displayed on the passport.
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DIAMOND PACKAGE (four available – Corporate Members only)
$37,000 inc GST
This package includes Platinum Sponsorship for ASA2015 Perth and Gold sponsorship for SIG2015 Sydney. Additional benefits include: ;;Sponsorship of one (1) of ASA’s monthly asawebinars during 2015
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;;One (1) full page (A4) colour advertisement in soundeffects news, the ASA sonography industry newsletter O
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;;Conference app alerts at ASA2015 Perth (1 per day) ;;Banner advertisement on the ASA2015 Perth app ;;SIG2015 Sydney Gold sponsorship secured and logo included in marketing material at launch
PLATINUM SPONSOR (four available – Corporate Members only)
$28,000 inc GST
As a Platinum Sponsor of ASA2015 Perth, your organisation will receive the highest level of exposure and recognition during the event.
As a Platinum Sponsor you will receive: ;;Recognition as a Platinum Sponsor on the conference website with your full colour logo and website link
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SPONSORSHIP OPPORTUNITIES
Ldelegate handbook, distributed to all delegates at ;;Full colour company logo placed on the front page of the SO the event ;;One (1) full page (A5) colour advertisement in the delegate handbook (sponsor to supply) ;;One (1) half page (A5) colour advertisement in soundeffects news (sponsor to supply) ;;One (1) satchel insert item for the delegate satchel (sponsor to supply) ;;Opportunity to provide a question in the Scientific Quiz ;;Opportunity to provide two short (100 words) blurbs for the delegate emails prior to the event ;;Promotion in the ASA2015 Perth conference app ;;Six (6) full delegate registrations (includes conference sessions and social functions) ;;Sponsor acknowledgment in opening plenary ;;One (1) plenary session – your company representative will co-chair a plenary session on the Saturday of the conference ;;Opportunity to sponsor the delegate satchel ;;Opportunity to sponsor Cardiac Day
Exhibition ;;One (1) 6m x 6m trade booth in a prominent location position (custom build upon ASA approval). Includes four (4) exhibitor registrations ;;Six (6) visitor passes to your trade stand (visitors name badges must be collected from the registration desk on arrival, no access to conference sessions) ;;Extra exhibitor passes can be purchased (Exhibition access only, no conference sessions)
Workshop room ;;One (1) workshop room for promotion of company’s equipment via the live scanning workshop program with company branding ;;Host a one hour trade workshop in your dedicated workshop room (details to be confirmed closer to the event). Plus sponsorship of one the social functions
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PLATINUM SPONSOR cont ASA Welcome Reception – Friday 29 May 2015, Time TBA ;;Your company logo on function ticket ;;Opportunity to provide a three minute speech ;;Opportunity to provide signage at the function (pull-up banners) (sponsor to supply) ;;Opportunity to provide a short video (to be discussed with ASA) ;;Opportunity to provide a door prize to be announced during the reception ;;Four (4) additional ASA Welcome Reception tickets.
Awards of Excellence Breakfast – Saturday 30 May 2015, 7.00–8.30am ;;Exclusive, invitation only event ;;Your company logo on function ticket ;;Opportunity to provide a three minute speech ;;Opportunity to provide signage at the function (pull-up banners) (sponsor to supply)
SPONSORSHIP OPPORTUNITIES
;;Four (4) Awards of Excellence tickets.
ASA Gala Dinner – Saturday 30 May 2015, 7.00pm–12.00am ;;Your company logo on function ticket ;;Opportunity to provide a three minute speech ;;Opportunity to provide signage at the function (pull-up banners) (sponsor to supply) ;;Opportunity to provide a short video (to be discussed with ASA) ;;Opportunity to provide a door prize to be announced during the dinner ;;Four (4) additional ASA Gala Dinner tickets
ASA Breakfast – Sunday 31 May 2015, 8.00–9.00am ;;Your company logo on function ticket ;;Opportunity to provide a three minute speech ;;Opportunity to provide signage at the function (pull-up banners) (sponsor to supply) ;;Opportunity to provide a short video (to be discussed with ASA) ;;Opportunity to provide a door prize to be announced during the breakfastFour (4) additional ASA breakfast tickets. ;;Optional extra: Company-branded coffee cart at $1000 ;;Four (4) additional ASA breakfast tickets.
Ticket summary Exhibitor registrations
4
Delegate registrations
6
Visitor passes
6
ASA Welcome Reception
10
ASA Gala Dinner
10
ASA Breakfast
10
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CARDIAC DAY – Saturday 30 May 2015 (one available – Platinum sponsor only) $4,700 inc GST As the Cardiac Day Sponsor you will receive: ;;Exclusive sponsorship of the Cardiac Day and dedicated room ;;Recognition as the Cardiac Day Sponsor on the conference website with your full colour D logo and website link
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;;Full colour company S Ologo placed on the Cardiac Day marketing material ;;Upgrade to one (1) full page (A4) colour advertisement in soundeffects news (sponsor to supply) ;;Option to add one (1) additional satchel insert item for the delegate satchel (sponsor to supply) ;;Two (2) additional full delegate registrations (includes conference sessions and social functions) ;;Sponsor of the Cardiac Quiz prize valued at $300.
SPONSORSHIP OPPORTUNITIES
Ticket Summary – Total including Platinum Sponsorship Exhibitor registrations
4
Delegate registrations
8
Visitor passes
6
ASA Welcome Reception
10
ASA Breakfast
10
ASA Gala Dinner
10
SATCHEL SPONSOR (one available – Platinum sponsor only)
$1,500 inc GST
;;Prominent position of your company name and logo printed on the front of the conference satchels ;;Opportunity to supply notepads and pens to be included in each satchel (sponsor to supply).
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GOLD SPONSOR (two available – Corporate Members only)
$18,000 inc GST
As a Gold Sponsor your organisation has a great opportunity to stand out with a custom booth at the ASA2015 Perth conference.
Inclusions are: ;;Recognition as a Gold Sponsor on the conference website with your full colour logo and website link ;;Full colour company logo placed in the delegate handbook, distributed to all delegates at the event ;;One (1) half page (A6) colour advertisement in the delegate handbook (sponsor to supply) ;;One (1) half page (A5) colour advertisement in soundeffects news (sponsor to supply) ;;One (1) satchel insert item for the delegate satchel (sponsor to supply) ;;Promotion in the ASA2015 Perth conference app ;;Two (2) full delegate registrations (includes conference sessions and social functions).
Exhibition ;;One (1) 3m x 9m trade booth (custom build upon ASA approval). Includes three (3) exhibitor registrations ;;Two (2) visitor passes to your trade stand (visitors name badges must be collected from the registration desk on arrival, no access to conference sessions) ;;Extra exhibitor passes can be purchased (Exhibition access only, no conference sessions).
SPONSORSHIP OPPORTUNITIES
Ticket Summary Exhibitor registrations
3
ASA Welcome Reception
5
Delegate registrations
2
ASA Breakfast
5
Visitor passes
2
ASA Gala Dinner
5
SILVER SPONSOR (Corporate Members only)
$6,500 inc GST
As a Silver Sponsor your organisation has the opportunity to have a double stand at the ASA2015 Perth conference.
Inclusions are: ;;Recognition as a Silver Sponsor on the conference website with your full colour logo and website link ;;Full colour company logo placed in the delegate handbook, distributed to all delegates at the event ;;One (1) half page (A6) colour advertisement in the delegate handbook (sponsor to supply) ;;One (1) satchel insert item for the delegate satchel (sponsor to supply) ;;Promotion in the ASA2015 Perth conference app ;;One (1) full delegate registration (includes conference sessions and social functions).
Exhibition ;;One (1) 3m x 6m trade booth (NO custom build). Includes two (2) exhibitor registrations ;;One (1) visitor pass to your trade stand (visitors name badge must be collected from the registration desk on arrival, no access to conference sessions) ;;Extra exhibitor passes can be purchased (Exhibition access only, no conference sessions).
Ticket Summary Exhibitor registrations
2
ASA Welcome Reception
3
Delegate registrations
1
ASA Breakfast
3
Visitor passes
1
ASA Gala Dinner
3
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INTERNATIONAL KEYNOTE (Corporate Members only – one available)
$4,300 inc GST
Trish Chudleigh is a sonographer with over 30 years of clinical experience in obstetric ultrasound. She graduated from Liverpool University with a degree in zoology and began her ultrasound career as a medical physics technician before moving to King’s College Hospital, London where she worked as Stuart Campbell’s research technician for many years.
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LCollege London, in 2000. She was awarded a PhD by the Faculty of Medicine, Kings S O of ultrasound for almost She has been involved in the academic and clinical teaching as long as she has been scanning, and is the co-author of what has become one of the standard text books for students of obstetric ultrasound in the UK. The 4th edition of Obstetric Ultrasound – How, Why and When, now expanded to include gynaecological imaging, is currently in press. She has co-authored national Guidelines and Standards relating to ultrasound practice and continues to contribute significantly to the national Down’s Screening and Fetal Anomaly Screening programmes in the UK. Trish is currently employed by the Cambridge University Hospitals NHS Foundation Trust as Lead Sonographer and Manager of the Ultrasound Department at the Rosie Hospital and has held this post since February 2006. Inclusions are: ;;Acknowledgement as the International Keynote Sponsor during the introduction of the speaker at each of the plenary sessions they present ;;Recognition as the Keynote Sponsor on the conference website with your full colour logo and website link ;;One (1) half page (A6) colour advertisement in the delegate handbook (sponsor to supply)
SPONSORSHIP OPPORTUNITIES
;;One (1) satchel insert items for the delegate satchel (sponsor to supply) ;;Promotion in the ASA2015 Perth conference app ;;Two (2) full delegate registration (includes conference sessions and social functions).
Exhibition ;;One (1) 3m x 3m trade booth (NO CUSTOM BUILD). Includes two (2) exhibitor registrations ;;Extra exhibitor passes can be purchased (Exhibition access only, no conference sessions) Please note: All arrangements for the International Keynote Speaker will be organised by the ASA.
Ticket Summary Exhibitor registrations
2
Delegate registrations
2
ASA Welcome Reception
4
ASA Breakfast
4
ASA Gala Dinner
4
E-POSTER LOUNGE (& COFFEE CART) (Corporate Members only – one available) $1,500 inc GST Located next to the e-posters, the lounge is a great place for delegates to sit and relax with a coffee during the breaks. ;;Coffee Cart branding rights ;;Opportunity to provide signage/branding (to be discussed with ASA)
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;;Recognition as the e-poster lounge sponsor on the conference O L website with your full colour logo and website link
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;;One (1) half page (A6) colour advertisement in the delegate handbook (sponsor to supply) ;;One (1) satchel insert item for the delegate satchel (sponsor to supply). Upgrade for an additional $1,000 and include a trade booth (location will depend on availability)
Exhibition ;;One (1) 3m x 3m trade booth (NO custom build). Includes two (2) exhibitor registrations ;;Extra exhibitor passes can be purchased (Exhibition access only, no conference sessions)
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RURAL AND REMOTE SONOGRAPHER SCHOLARSHIP
$3,000 inc GST
(Corporate Members only – one available) The ASA is committed to supporting sonographers living and working in rural and remote areas. D
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The Rural and Remote Sonographer Scholarship Sponsorship S O provides financial assistance towards attendance at the conference.
Three (3) grants of $1,000 will be issued. Administration is handled by ASA. ;;Recognition as Rural and Remote Sonographer Scholarship sponsor on the conference website with your full colour logo and website link ;;Full colour company logo placed on the scholarship certificates ;;Present the scholarships at an ASA function at ASA2015 Perth ;;One (1) half page (A5) colour advertisement in soundeffects news, the ASA/sonography industry newsletter
PRIZE SPONSORSHIP (Corporate Members only – five available)
$750 inc GST
Prize sponsorship offers a range of categories for presenters to nominate their presentation to be judged. The prizes aim to encourage and celebrate excellent contributions to the profession.
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SPONSORSHIP OPPORTUNITIES
;;Recognition as a prize sponsor on the conference website O with your full colour logo and website link
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;;Full colour company logo placed in the delegate handbook, distributed to all delegates at the event ;;Acknowledgement during the presentation in the final session.
Categories to choose from (allocated on a first-in basis) ;;Best Clinical Presentation – Sponsored by SKG Radiology ;;Best Research Presentation – Sponsored by Central Queensland University ;;Best Proffered Oral Presentation – Sponsored by Pacific Radiology ;;Best Poster/Case Report – Sponsored by SKG Radiology ;;Best First Time/Student Presentation – Sponsored by Queensland University of Technology
You may also select to add from the following: ;;One (1) full page (A5) colour advertisement in the delegate handbook (sponsor to supply) OR ;;One (1) half page (A6) colour advertisement in the delegate handbook (sponsor to supply)
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BOOTH ONLY
$3,000 inc GST
For companies that would like to exhibit at ASA2015 Perth, and are not a Corporate Member please find below the details for purchasing a booth only. Single booths cannot be added onto any of the sponsorship packages. ;;One (1) 3m x 3m trade booth (NO custom build) ;;2 x 120 watt (or energy efficient equivalent) spot on track 9sqm ;;1 x 4amp GPO is included per 9sqm ;;Fascia name board sign (digital print) ;;Velcro-compatible fabric covered walls ;;Catering for two (2) staff working on the exhibition booth (this does not include access to conference sessions) ;;Two (2) complimentary Welcome Reception tickets ;;Two (2) complimentary conference dinner tickets ;;Two (2) conference satchels per exhibition booth.
SPONSORSHIP OPPORTUNITIES
Ticket Summary Exhibitor registrations
2
ASA Breakfast
2
ASA Welcom Reception
2
ASA Gala Dinner
2
ADDITIONAL EXHIBITOR PASSES
$200 inc GST
Additional exhibitor passes can be purchased if required. Exhibitor passes allows access into the exhibition area (no access to conference sessions) and catering for the day registered. To gain access into the conference session a delegate registration should be purchased. Details can be found on the ASA2015 Perth website – http://a-s-a.com.au/asa2015-perth/home/
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2015 PERTH E-poster lounge
STORAGE
Choice Accreditation Services Scientific Quiz ASA Safety Island
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50
12 11
10
AON Insurance
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ACM Healthcare
8
Australian Medical Couches
7
Sun Medical
6
ChoiceOne
5
46 43
49
GE Healthcare
4
M4 Healthcare
3
16
Lantheus Medical Imaging
17
Anaeron
18
Meditron
47
Siemens
PAVILLION ONE
19 20
lounge area
34
38 41
35 36
Curtin University
48
44
37
FLOOR PLAN
15
42 45
ASAR
Perth Radiological Clinic
Healthcare Imaging Services
21
Global Health Source
22
FUJIFILM SonoSite
39 40 23
30
Philips 33
Toshiba 31
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Capital Radiology
32 Medical Synergies
ASA
2 1
Healthcare Australia Quantum Healthcare / Samsung 29
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27
LIFT
13
25
Globe Locums
26
AshMed
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ABN 64 991 983 051
Company name: ___________________________________________________________________________________________ Contact: __________________________________________________________________________________________________ Position: __________________________________________________________________________________________________ Address: __________________________________________________________________________________________________ City: _________________________________________________ Postcode: __________________________________________ Phone: _______________________________________________ Mobile: _____________________________________________ Email: ____________________________________________________________________________________________________ Please indicate below the sponsorship and booth number you are applying for. All prices are inclusive of GST.
SPONSORSHIP
SPONSORSHIP APPLICATION FORM
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Diamond Package_____________________________________________________________________________ $37,000
Platinum Sponsorship__________________________________________________________________________ $28,000 Social functions. Please number 1– 4 of preference.
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ASA Welcome Reception ASA Breakfast ASA Gala Dinner
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Optional extra: Company branded cart____________________ $1000
Awards of Excellence Breakfast
Cardiac Day_______________________________________________________________________________ $4,700 Satchel Sponsor___________________________________________________________________________ $1,500
Gold Sponsorship_____________________________________________________________________________ $18,000
Silver Sponsorship______________________________________________________________________________ $6,500
International Keynote___________________________________________________________________________ $4,300
E-poster Lounge_______________________________________________________________________________ $4,000
Rural and Remote Sonographer Scholarship_______________________________________________________ $3,000
Prize sponsorship________________________________________________________________________________ $750 Please number 1–5 of preference.
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Best Clinical Presentation Best Research Presentation Best Proffered Oral Presentation Best Poster/Case Report Best First Time/Student Presentation One full page (A5) colour advert OR
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One half page (A6) colour advert
EXHIBITION BOOTH
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Exhibition booth 3m x 3m_______________________________________________________________________ $3,000
Booth number
1st Option
2nd Option
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3rd Option
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PAYMENT Please tick () to select payment method MasterCard
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Visa
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Cheque
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Direct Deposit (EFT)*
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Name on Credit Card: ______________________________________________________________________________________ Credit Card No: ___________ /____________ /____________ /_____________________________________________________ Expiry Date __________ /_______________________________ Signature ___________________________________________ TOTAL $___________________________________________________________________________________________________ Deposit amount $___________________________________________________________________________________________
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I/we understand that space will be allocated strictly in accordance with date of receipt of application and payment, and that sponsors’ booths will be allocated first. Deposits not paid within 30 days of application will result in the space being made available for re-sale. The Australasian Sonographers Association will forward a confirmation to verify this application. The reservation is confirmed once the deposit is received.
I require a tax invoice to make payment
Enclosed is our payment for 50% of the cost
I have read the cancellation policy and accept all of its conditions
* Please contact the ASA for direct deposit (EFT) details
DECLARATION By signing, you are agreeing to all terms and conditions as set out in this document. Completion of this application form indicates the applicant’s willingness to abide by all the terms and conditions as stated in this sponsorship prospectus. This application, here on in serves as a contractural agreement between the applicant and the ASA.
PAYMENT DETAILS
Signed: ______________________________________________ Date: _______________________________________________
Please complete and return with payment to: Australasian Sonographers Association Attention: Nicole Kipos, Membership/Sponsorship Officer PO Box 356 Dingley Village, VIC, 3172 F: (+61 3) 9558 1399 | E: nicole.kipos@a-s-a.com.au
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TERMS AND CONDITIONS Booking and payment details Complete the application form and return with your deposit to: Australasian Sonographers Association Attention: Nicole Kipos, Membership/ Sponsorship Officer PO Box 356 DINGLEY VILLAGE, VIC, 3172 Deposit of 50% of the total cost is required to secure sponsorships. Balance due: Friday 30 January 2015. Packages taken out after this date will be required to pay the full sponsorship amount at time of booking. Payment can be made by credit card – we accept Visa and MasterCard only, Cheques or direct deposit (EFT) A tax invoice/receipt will be issued. Note: Sponsorship applications will not be deemed confirmed unless a payment deposit is received with the booking form. Payment 1. The Australian Goods and Services Tax (GST) of 10% is applicable to all goods and services offered for ASA2015 Perth (and SIG2015 Sydney). 2. The sponsorship and the exhibition booths will be allocated strictly in accordance with the date of receipt of the signed booking form.
TERMS AND CONDITIONS
3. Direct deposits (EFT) must be made into the nominated account by the ASA. 4. A deposit of 50% is required upon booking with the balance paid no later than 30 January 2015. A letter of confirmation will be provided, together with a tax invoice for the full amount payable. 5. No sponsor or exhibitor will be allowed to participate until the full payment and booking form have been received.
bound by the privacy principles contained in the Privacy Act 1988 as amended from time to time. The ASA collects and stores your personal information for the purposes of providing membership services, education and training programs. 2. By completing the sponsorship form, you agree to the use of your exhibitor information by the ASA to process your application; to contact you about our products and services; and for internal purposes. The ASA will not sell or give your personal information to third parties. For more information on our privacy policy, visit www.a-s-a.com.au. If you do not wish to receive marketing information from the ASA please contact communications@a-s-a.com.au. 3. In applying to sponsor the ASA event, exhibitors grant permission to the ASA, its agents and others working under its authority, to take and to have full and free use of video/photographs containing their image/likeness. 4. It is understood these images may be used for promotional, news, on-line/ multimedia, research and/or educational purposes by and for ASA. Exhibitors agree that they are not entitled to remuneration, residuals, royalties or any other payment from ASA in respect of their image/likeness or its use. Exhibitors release, discharge, and hold harmless, ASA and its agents from any and all claims, demands or causes of actions that they may hereafter have by reason of anything contained in the photographs or video. Should a registrant not agree to the above image release, they must advise ASA by emailing communications@a-s-a.com.au. Schedule of payments
7. Bump in and out times must be strictly adhered too.
A deposit of 50% of full amount on booking, with the balance paid no later than 30 January 2015. A letter of confirmation will be provided, together with a Tax Invoice for the full amount payable.
8. Exhibitors are not permitted to pack up prior to the bump out schedule.
Sponsorship and exhibition
6. Exhibitors must abide by the rules of the Perth Convention and Exhibition Centre.
9. By signing the application form, the sponsor agrees that the ASA shall retain 10% of the contract price in the event that a cancellation is accepted less than four months before the meeting and 50% of the cancellation is accepted after that time. 100% of the contract price will be forfeited if the cancellation is accepted within two months of the meeting. 10. The ASA reserves the right of refusal of any application. Privacy statement & release 1. ASA protects the privacy and security of information provided by you. We are
1. The ASA will take all diligent care to fulfil the above mentioned sponsorship and exhibitor packages. 2. Sponsors and exhibitors are responsible for providing all their requirements i.e. furniture, banners, artwork, promotional material and any other material within the timelines outlined in this package. 3. The ASA will provide security within the exhibition area for the duration of ASA2015 Perth. It is the responsibility of sponsors and exhibitors to ensure that equipment and valuables are not left unattended for the duration of the conference.
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4. The event organiser (ASA) and event venue accept no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes riots or any cause whatsoever. Sponsors and exhibitors are advised to insure against such liability. 5. Whilst every care is taken in program content/structure, the ASA reserves the right to alter/substitute components to the event as deemed appropriate. 6. Trade booths are allocated on a sole entity basis, unless otherwise indicated and agreed to by the ASA. Cross promotion is strictly prohibited. Exhibitors must follow the guidelines agreed to when purchasing exhibition space. Any deviation from this will result in the sponsor forfeiting their exhibition space. No funds will be returned. 7. The ASA assumes no liability whatsoever for omissions or default, whether negligent or otherwise of those airlines, hoteliers or other persons providing services to the registrant. 8. The ASA reserves the right to prohibit entry of any trade delegate at the event, or eject any trade delegate from the event based on behaviour deemed inappropriate by ASA staff and/or its agents and others working under its authority. 9. If the ASA cannot hold the event due to Acts of God, war, government regulations, disaster, strikes or other events outside of ASA’s control, then the sponsors and exhibitors shall not be entitled to any refund or to claim for any loss or damage.
asa
2015 PERTH
Corporate membership application form ASA membership year covers the period of 1 July to 30 June. Organisation: Postal address: Suburb:
State:
Postcode:
Country:
Website:
Please email your company logo in JPEG format to members@a-s-a.com.au to be added to the ASA website.
Organisation contact:
CORPORATE MEMBER APPLICATION FORM
Name: Job Title: Mobile:
Phone (B/H):
Email: Preferred contact method:
Mobile
Phone (B/H)
Organisation CEO / MD (if different from above): Name: Job Title: Mobile:
Phone (B/H):
Email: Preferred contact method:
Mobile
Phone (B/H)
Products / interests in diagnostic ultrasound:
How did you find out about ASA membership? ASA Website Colleague
Employer
University
Member declarations: DECLARATION IN RESPECT TO THE AUSTRALIAN SONOGRAPHERS ASSOCIATION LTD (‘the company’):
I HEREBY UNDERTAKE to contribute to the assets of the Company in the event of it being wound up while I am a Member or within one
year after I cease to become a Member for: a) Payment of the debts and liabilities of the Company in the event of it being wound up while I am a Member or within one year after I cease to become a Member b) The costs, charges and expenses of winding up; and c) Adjustment of the rights of the contributories among themselves such amount as may be required not exceeding twenty dollars ($20.00).
Signature:
Date of application:
Payment Method: Corporate membership $680 Invoice required MasterCard Card No:
Visa
/
Cheque
/
/
Money order Expiry Date:
/
Cardholder’s name: Cardholder’s signature:
Australasian Sonographers Association Ltd ABN: 64 991 983 051
All prices quoted are in Australian dollars and include 10% GST
Please allow up to 10 business days for your application to be processed
Please forward your completed application form, together with proof of enrolment in an accredited sonography course to: P: PO Box 356, Dingley Village VIC 3172 F: 03 9558 1399 E: members@a-s-a.com.au OFFICE USE ONLY: Date received:
Member #:
Date entered:
Entered by:
Corporate application form 2014
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CONTACT DETAILS
asa
2015 PERTH
For more information please contact: Nicole Kipos Membership/Sponsorship Officer Australasian Sonographers Association PO Box 356 Dingley Village, VIC, 3172
D: (+61 3) 9552 0009 | P: (+61 3) 9552 0000 | F: (+61 3) 9558 1399 E: nicole.kipos@a-s-a.com.au | W: www.a-s-a.com.au
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