SPONSORSHIP PROSPECTUS MUSCULOSKELETAL AND OBSTETRICS + GYNAECOLOGY FROM BASE CAMP TO THE SUMMIT – STRIVING TO BE THE EDMUND HILLARY OF SONOGRAPHY!
Philips
SIG2016
QUEENSTOWN THE 12TH ANNUAL SPECIAL INTEREST GROUP SYMPOSIUM OF THE AUSTRALASIAN SONOGRAPHERS ASSOCIATION Hilton Queenstown Resort and Spa, Queenstown, NZ, 10 –11 September 2016
SIG2016
QUEENSTOWN MUSCULOSKELETAL AND OBSTETRICS + GYNAECOLOGY FROM BASE CAMP TO THE SUMMIT – STRIVING TO BE THE EDMUND HILLARY OF SONOGRAPHY!
About the ASA The Australasian Sonographers Association (ASA) is the peak body and leading voice for sonographers in Australia and New Zealand. The ASA’s purpose is to lead the profession in delivering excellence in sonography for the community. With a membership of over 70% of sonographers in Australia and a growing base in New Zealand, the ASA has a clear mandate to advocate for best practice in sonography. As a not-for-profit professional association the ASA represents the interests of its members on myriad issues within sonography, diagnostic imaging and the broader healthcare sector. The core goals of the ASA are to: be a world leader in providing sonographer education and research promote and advocate the highest possible professional standards enhance the role of the profession as the registered experts in medical sonography provide exceptional member value deliver organisational excellence as a professional association.
Further information For further information about the sponsorship and advertising opportunities outlined in this prospectus, or any queries regarding the symposium, please contact Ariane Dwyer, Major Events Coordinator, on +61 3 9552 0000 or email events@a-s-a.com.au.
SPONSORSHIP PROSPECTUS
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SIG2016
QUEENSTOWN MUSCULOSKELETAL AND OBSTETRICS + GYNAECOLOGY FROM BASE CAMP TO THE SUMMIT – STRIVING TO BE THE EDMUND HILLARY OF SONOGRAPHY!
About SIG2016 Queenstown The SIG symposium was developed in response to the need for cutting-edge professional development for sonographers with special interests, and for those who are well established in their careers. The SIG symposium program is developed by the SIG program committees, comprising skilled sonographers who are committed to developing a high-quality program within their discipline. Our 12th annual Special Interest Group (SIG) symposium, SIG2016 Queenstown, will be held on Saturday 10 and Sunday 11 September 2016 in Queenstown, New Zealand, at the Hilton Queenstown Resort & Spa. The symposium promises a tailored, high-end education program, focused on musculoskeletal and obstetrics and gynaecology and presented by leading practitioners in the fields of sonography, medicine and allied health. The plenary sessions and live scanning workshops will showcase the latest technology and scientific advancements in sonography. We anticipate SIG2016 Queenstown will be extremely well attended, attracting hundreds of sonographers from across New Zealand and Australia.
Venue Located in one of the world’s most picturesque regions, the Hilton Queenstown Resort & Spa sits on the scenic blue shores of Lake Wakatipu. This contemporary venue is designed for flexibility and is able to accommodate up to 400 delegates across four rooms: Coronet, Remarkables I and II, and Milford. It offers plenty of space for delegates to network. Hilton Queenstown Resort & Spa Kawarau Village 79 Peninsula Rd Queenstown 9300, New Zealand www.queenstownhilton.com
Trade schedule
May 2016
Early bird registration opens
Friday 29 July 2016
Early bird registration closes
Friday 29 July 2016
Handbook adverts due
Monday 15 Aug 2016
Satchel inserts due
Friday 26 Aug 2016
Registration closes
Friday 9 Sept 2016
Trade bump-in Welcome reception
Saturday 10 Sept 2016
Day 1: Symposium open Dinner
Sunday 11 Sept 2016
Day 2: Symposium close Trade bump-out
Note: Dates are subject to change.
Exhibitor manual The ASA will send exhibitors an exhibition manual to assist with all logistics related to the symposium. The manual will be distributed approximately three months prior to the event and will outline the bump-in/out schedule and venue details (e.g. loading dock, OH&S). Supplier contact details and required forms will also be included.
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SPONSORSHIP PROSPECTUS
Key dates
SIG2016
QUEENSTOWN MUSCULOSKELETAL AND OBSTETRICS + GYNAECOLOGY FROM BASE CAMP TO THE SUMMIT – STRIVING TO BE THE EDMUND HILLARY OF SONOGRAPHY!
Invitation to sponsor The ASA invites you to become a sponsor of SIG2016 Queenstown.
Key reasons to sponsor Align your company with the ASA’s reputable brand and expertise. Maximise your company’s exposure and increase your brand awareness. Promote your company, products and services to hundreds of delegates all under the one roof at the one time. Enhance your corporate image within the medical diagnostic imaging profession across Australasia. Network and build new relationships and goodwill with key industry figures to develop your prospect list. Interact with delegates face-to-face during the breaks and at social functions.
Marketing opportunities Ensure your company gets the most out of your investment. All sponsors have the opportunity to use the ASA’s marketing and communication channels.
Dedicated website The symposium has a dedicated website that is used as a constant source of information about the event. It is updated regularly to reflect the latest news. As a sponsor, you will have your company’s name and website link displayed.
Advertising Corporate sponsorship includes advertising space in the delegate handbook and in the ASA’s quarterly newsletter soundeffects news, which is circulated to all ASA members. All Platinum sponsors will receive the opportunity to send an e-advertisement to all registered participants.
Social media The ASA uses Facebook, LinkedIn and Twitter to generate excitement and interest around the symposium program, speakers and events. Sponsors have the opportunity to communicate with our followers using the event hash tag #SIG2016QUEENSTOWN.
e-communications Leading up to the event frequent e-communications are sent to ASA members with updates, key dates, program and speaker details and key delegate information. Platinum sponsors will have the additional benefit of sending delegates a personalised message prior to the symposium.
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SPONSORSHIP PROSPECTUS
Marketing collateral A variety of digital and print opportunities will be used to market the event. All corporate sponsors of the symposium can include their logos in the event marketing collateral (if sponsorship has been confirmed at the time of production).
SIG2016
QUEENSTOWN MUSCULOSKELETAL AND OBSTETRICS + GYNAECOLOGY FROM BASE CAMP TO THE SUMMIT – STRIVING TO BE THE EDMUND HILLARY OF SONOGRAPHY!
Sponsorship opportunities At the ASA we value highly the support of all our corporate partners. Your success is our success. For this reason, the ASA works with you to ensure that your objectives as a sponsor are achieved. For SIG2016 Queenstown there are two levels of corporate sponsorship available: Platinum and Gold. For Platinum sponsors we have introduced the opportunity to send an e-advertisement to registered delegates. We encourage you to sign up early to get the maximum return on your investment with the highest degree of exposure for your company, products and services. With limited sponsorship opportunities available, don’t miss out on showcasing your company to the sonography profession. LD
SO
Sponsor benefits Recognition on the symposium website with company logo and website link Company logo published in the A4 delegate handbook (1) full-page (size A4) colour advertisement published in the delegate handbook (sponsor to supply artwork by 5 August 2016)
Platinum (4 available) A$15,000 P P P
One (1) half-page (size A4) colour advertisement published in the delegate handbook (sponsor to supply artwork by 5 August 2016)
P P P P P P 2 P
P P
Plenary-workshop One (1) plenary-workshop room to display company branding and promote your company’s equipment via the live scanning workshop program. Note: Platinum sponsors are required to provide an ultrasound machine with DVD capabilities for demonstration of a variety of examinations, a full range of probes and AV cables, a fully adjustable scanning chair and couch, and an applications specialist for their plenary-workshop.
P
Exhibition One (3m x 1m) trade booth
P
Exhibitors package includes: 2 x 120 watt (or energy efficient equivalent) spot on track; 1 x 4 amp GPO; fascia name board sign (if required); velcro-compatible fabric covered walls
P
Exhibitor registrations Visitor passes to your trade stand
2 4
2 1
2 2 4 4 4
– 2 1 2 2
Ticket summary Delegate registrations Exhibitor registrations Visitor passes Welcome Reception, Friday 9 September 2016 Dinner, Saturday 10 September 2016
Note: All prices are listed in Australian dollars and are GST inclusive. Single booths cannot be added onto any of the sponsorship packages. The trade exhibition will commence on Saturday 10 September and close on Sunday 11 September 2016. All morning, lunch and afternoon tea breaks will be served in the exhibition area, providing exhibitors with the unique networking opportunity of meeting with all attending delegates.
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SPONSORSHIP PROSPECTUS
One (1) e-advertisement sent to all registered delegates approximately two weeks prior the start of the symposium (sponsor to supply artwork by 22 August 2016) One (1) half-page colour advertisement published in soundeffects news, June edition (sponsor to supply artwork by 18 April 2016) One (1) quarter-page colour advertisement published in soundeffects news, June edition (sponsor to supply artwork by 18 April 2016) Opportunity to provide your company logo and two short blurbs (100 words each) for the delegate emails prior to the event Opportunity to provide your company logo for sponsor e-mail to delegates prior to the event Complimentary full delegate registrations (includes plenary & workshop sessions & social functions) Corporate membership for the 2016/17 financial year (not transferable to 2017/18)
Gold (7 available) A$3,500 P P One
SIG2016
QUEENSTOWN MUSCULOSKELETAL AND OBSTETRICS + GYNAECOLOGY FROM BASE CAMP TO THE SUMMIT – STRIVING TO BE THE EDMUND HILLARY OF SONOGRAPHY!
Additional exhibitor passes Exhibitor passes allow access into the exhibition area (no access to symposium sessions) and include catering for the day registered. Additional exhibitor day passes can be purchased for A$200 including GST. To gain access into the symposium plenary and workshop sessions a delegate registration needs to be purchased. Details will be available on the SIG2016 Queenstown website at: www.a-s-a.com.au/sig2016-queenstown
Additional sponsorship opportunities We also have a number of additional sponsorship opportunities for those companies wishing to get maximum leverage from the event, including the social functions and compendium. Welcome reception, A$3,000 (includes GST)
Dinner at Walter Peak High Country Farm, includes a boat trip on the TSS Earnslaw across Lake Wakatipu A$5,000 (includes GST)
Naming rights for the welcome reception
Naming rights for the dinner at Walter Peak High Country Farm
Your company logo on function tickets
Your company logo on function tickets
Opportunity to provide a door prize(s)
Opportunity to provide a door prize(s)
Opportunity to provide signage (sponsor to supply pull-up banners)
Opportunity to provide signage (sponsor to supply pull-up banners)
Four (4) additional tickets for the SIG welcome reception
Four (4) additional tickets for the dinner
Compendium, A$2,500 (includes GST)
Opportunity to supply note pads and pens for inclusion in each compendium
Advertising opportunities With 400 delegates expected to attend SIG2016 Queenstown, the delegate handbook is the perfect opportunity to promote your company, products and services to a large target audience. Listed below are a range of additional advertising opportunities for companies who may be unable to attend the symposium, or who are attending and want to get maximum leverage from the event. Delegate handbook (size A4)
Cost
Trim size
Bleed size
Inside front cover (portrait only, colour)
$1,500
210 x 297 mm
216 x 303 mm
Inside back cover (portrait only, colour)
$1,500
210 x 297 mm
216 x 303 mm
Outside back cover (portrait only, colour)
$1,700
210 x 297 mm
216 x 303 mm
Full-page (portrait only, colour)
$1,200
210 x 297 mm
216 x 303 mm
$700
185 x 130 mm
n/a
Half-page (landscape only, colour)
Advertising file specifications Advertising files for the delegate handbook must adhere to the following specifications and be submitted to the ASA by 5 August 2016: Half-page ads must be landscape format, at 185 mm wide x 130 mm height, no bleed required. Full-page ads are portrait, at 210 mm wide x 297 mm height, with a minimum of 3 mm bleed all round, and trim marks. All critical text and images should be placed at least 7 mm inside the trim border; inside back or front cover files should leave 10 mm space from trim border. All advertising artwork is to be supplied as either PDF format (press quality), EPS, or .TIF format. Files must be converted to CMYK colour format with no spot colours. All fonts converted to outlines, and a minimum resolution of 300 dpi at 100% print size. Page 6
SPONSORSHIP PROSPECTUS
Prominent position of your company name and logo printed on the symposium compendium
SIG2016
QUEENSTOWN MUSCULOSKELETAL AND OBSTETRICS + GYNAECOLOGY FROM BASE CAMP TO THE SUMMIT – STRIVING TO BE THE EDMUND HILLARY OF SONOGRAPHY!
Venue and exhibition floor plan
BARISTA
LAKE ENTRY
133
ING
TER
CA
Toshiba GE Healthcare Philips
CATER
ING
Siemens
1. Philips 2. GE Healthcare 3. 4. 5. 6. Siemens 7. Toshiba 8. 9. 10. 11. 12.
LIFT LOBBY
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SPONSORSHIP PROSPECTUS
CATERING
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SIG2016
QUEENSTOWN MUSCULOSKELETAL AND OBSTETRICS + GYNAECOLOGY FROM BASE CAMP TO THE SUMMIT – STRIVING TO BE THE EDMUND HILLARY OF SONOGRAPHY!
Application to sponsor SIG2016 Queenstown
ABN 64 991 983 051
Company name: Contact person: Address: City: Postcode: Telephone:
Fax: Mobile:
Email: Please indicate the sponsorship package you are applying for below (tick where appropriate. All prices are inclusive of GST): Platinum Sponsorship
SOL
D
A$15,000
Gold Sponsorship
A$3,500
Welcome reception, Friday 9 September
A$3,000
Dinner at Walter Peak High Country Farm, Saturday 10 September A$5,000 Compendium sponsor A$2,500 Booth number:
1st option
2nd option
3rd option
Payment Please tick () to select payment method: MasterCard
Cheque
Visa
Direct Deposit (EFT)*
Name on credit card: /
Credit card no: Expiry date:
/
/
/
/
Signature:
TOTAL (including additional advertising if applicable) : $
Deposit amount: $
I/we understand that space will be allocated strictly in accordance with date of receipt of application and payment, and that sponsors’ booths will be allocated first. Deposits not paid within 30 days of application will result in the space being made available for re-sale. The Australasian Sonographers Association will forward a confirmation to verify this application. The reservation is confirmed once the deposit is received.
I require a tax invoice to make payment.
Enclosed is our payment for 50% of the cost.
I have read the cancellation policy and accept all of its conditions.
* Please contact the ASA for direct deposit (EFT) details.
Declaration By signing, you are agreeing to all terms and conditions as set out in this document and you automatically become a Corporate Member of the ASA for the 2016/17 financial year.
Signed:
Date:
Please complete one form and return with payment to: Australasian Sonographers Association Attention: ASA Major Events PO Box 356, Dingley Village, VIC 3172 Australia F: +61 3 9558 1399 E: events@a-s-a.com.au
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SIG2016
QUEENSTOWN MUSCULOSKELETAL AND OBSTETRICS + GYNAECOLOGY FROM BASE CAMP TO THE SUMMIT – STRIVING TO BE THE EDMUND HILLARY OF SONOGRAPHY!
Terms and conditions Booking and payment deadlines
4. It is understood these images may be used for promotional, news, online/multimedia, research and/or educational purposes by and for the ASA. Exhibitors agree that they are not entitled to remuneration, residuals, royalties or any other payment from the ASA in respect of their image/likeness or its use. Exhibitors release, discharge, and hold harmless the ASA and its agents from any and all claims, demands or causes of actions that they may hereafter have by reason of anything contained in the photographs or video.
Complete the application form and return with your deposit to: Australasian Sonographers Association Attention: ASA Major Events PO Box 356 Dingley Village, VIC 3172 Australia A deposit of 50% of the total cost is required to secure sponsorships. The payment balance is due Friday 1 July 2016. Packages taken out after this date will be required to pay the full sponsorship amount at time of booking.
Should a registrant not agree to the above image release, they must advise the ASA by emailing: events@a-s-a.com.au.
Payment can be made by credit card – Visa and MasterCard only – cheques or direct deposit (EFT). A tax invoice/receipt will be issued.
Sponsorship and exhibition
Note: Sponsorship applications will not be deemed confirmed unless a payment deposit is received with the booking form.
1. The ASA will take all diligent care to fulfil the above mentioned sponsorship and exhibitor packages.
Payment, schedule and cancellation
2. Sponsors and exhibitors are responsible for providing all their requirements i.e. furniture, banners, artwork, promotional material and any other material within the timelines outlined in this package.
1. The Australian Goods and Services Tax (GST) of 10% is applicable to all goods and services offered for SIG2016 Queenstown.
3. Platinum sponsors are required to provide an ultrasound machine with DVD capabilities for demonstration of a variety of examinations, a full range of probes and AV cables, a fully adjustable scanning chair and couch, and an applications specialist for their plenary-workshop.
2. The sponsorship and the exhibition booths will be allocated strictly in accordance with the date of receipt of the signed booking form. 3. Direct deposits (EFT) must be made into the account nominated by the ASA. Contact us for details. 4. A deposit of 50% is required upon booking with the balance paid no later than Friday 1 July 2016. A letter of confirmation will be provided, together with a tax invoice for the full amount payable.
5. The event organiser (ASA) and event venue accept no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes riots or any cause whatsoever. Sponsors and exhibitors are advised to insure against such liability.
5. Deposits not paid within 30 days of application will result in the space being made available for re-sale. 6. No sponsor or exhibitor will be allowed to participate until the full payment and booking form have been received.
6. Whilst every care is taken in program content/structure, the ASA reserves the right to alter/substitute components to the event as deemed appropriate.
7. By signing the application form, the sponsor agrees that the ASA shall retain 10% of the contract price in the event that a cancellation is accepted less than 12 weeks before the meeting and 50% of the cancellation is accepted after that time. 100% of the contract price will be forfeited if the cancellation is accepted within 4 weeks of the meeting.
7. Trade booths are allocated on a sole entity basis, unless otherwise indicated and agreed to by the ASA. Cross promotion is strictly prohibited. Exhibitors must follow the guidelines agreed to when purchasing exhibition space. Any deviation from this will result in the sponsor forfeiting their exhibition space. No funds will be returned.
8. The ASA reserves the right of refusal of any application.
Privacy statement and release
8. The ASA assumes no liability whatsoever for omissions or default, whether negligent or otherwise of those airlines, hoteliers or other persons providing services to the registrant.
1. The ASA protects the privacy and security of information provided by you. We are bound by the privacy principles contained in the Privacy Act 1988 as amended from time to time. The ASA collects and stores your personal information for the purposes of providing membership services, education and training programs.
9. The ASA reserves the right to prohibit entry of any trade delegate at the event, or eject any trade delegate from the event based on behaviour deemed inappropriate by ASA staff and/or its agents and others working under its authority.
2. By completing the sponsorship form, you agree to the use of your exhibitor information by the ASA to process your application; to contact you about our products and services; and for internal purposes. The ASA will not sell or give your personal information to third parties. For more information on our privacy policy, visit www.a-s-a.com.au. If you do not wish to receive marketing information from the ASA, please contact events@a-s-a.com.au.
10. If the ASA cannot hold the event due to Acts of God, war, government regulations, disaster, strikes or other events outside of the ASA’s control, then the sponsors and exhibitors shall not be entitled to any refund or to claim for any loss or damage. 11. Exhibitors must abide by the rules of the Hilton Queenstown Resort & Spa.
3. In applying to sponsor the ASA event, exhibitors grant permission to the ASA, its agents and others working under its authority, to take and to have full and free use of video/photographs containing their image/likeness.
12. Bump in and out times must be strictly adhered too. Exhibitors are not permitted to pack up or leave prior to the event concluding.
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SPONSORSHIP PROSPECTUS
4. The ASA will provide security within the exhibition area for the duration of SIG2016 Queenstown. It is the responsibility of sponsors and exhibitors to ensure that equipment and valuables are not left unattended for the duration of the symposium.