SIG2015 Sydney sponsorship prospectus by Australasian Sonographers Association

Obstetric and gynaecological, abdominal, musculoskeletal and vascular sonography

SIG

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SYDNEY

19â&#x20AC;&#x201C;20 September 2015 Novotel Brighton-Le-Sands

The 11th Annual Special Interest Group Symposium of the Australasian Sonographers Association

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AUSTRALASIAN SONOGRAPHERS ASSOCIATION About us As the peak body and leading voice for sonographers in Australia and New Zealand, the Australasian Sonographers Association (ASA) guides the advancement of our profession to ensure the community has access to quality sonographic services. As a single entity, not-for-profit professional association, the ASA represents the profession on the myriad of issues within sonography, diagnostic imaging and the broader healthcare sectors. The core objectives of the ASA are to: Promote and advocate for best practice in medical sonography Support and disseminate research that contributes to the profession’s body of knowledge Provide and influence quality academic and clinical education Position the profession as the experts in medical sonography Deliver innovative resources and opportunities to foster quality practice and enhance the professional success of our members. The ASA currently represents over 67% of the profession in Australia and New Zealand, including sonographers and trainee sonographers, giving the ASA a clear mandate to advocate for best practice in sonography.

As at 31 March 2015 ASA

4193

ASAR / NZMRTB

6293

Percentage of profession represented by ASA

67%

ASA member profile The ASA is the recognised voice in representing members’ interests to the profession, government and academia on the standard and quality of sonography being performed. The employment demographics of ASA membership are outlined below:

Supervising sonographer

Public hospital department

Student sonographer

Private radiology practice in a public hospital

Sonographer in charge of a department

Private practice – Corportate

Self-employed/own practice

Private practice – Radiologist owned

Contractor/locum

Other private practice

Clinical sonographer

Private sector – Other 0

500

1000

1500

2000

4000 3500

500

1000

1500

2000

2500

Cerebrovascular Transcranial

3000

MSK

2500

Obstetric

2000

Breast

1500 1000 500 0

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3000

Vascular Cardiac General

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SIG2015 SYDNEY SIG2015 Sydney is the ASA’s special interest group (SIG) symposium, which will be held at the Novotel Sydney Brighton Beach from Saturday 19 to Sunday 20 September 2015. SIG2015 Sydney is expected to be extremely well attended, reaching full capacity with 400 delegates. The SIG2015 Sydney program will cover a comprehensive range of topics focussed on: abdominal, obstetrics and gynaecology, vascular and musculoskeletal; and provide access to the latest technology and scientific advancements in sonography, including live scanning workshops. The SIG symposium was developed in response to the need for cutting-edge professional development for sonographers with special interests, and for those who are well established in their careers. The SIG symposium program is developed by the SIG program committees, comprised of skilled sonographers who are committed to developing a high quality program within their discipline.

Venue The Novotel Sydney Brighton Beach is a leading and renowned Sydney meeting venue that overlooks the beautiful white sandy beaches of Brighton-Le-Sands and Australia’s famously picturesque Botany Bay. With an entire floor dedicated to conferences and events, it provides the perfect setting for delegates to enjoy a unique and engaging conference. Novotel Sydney Brighton Beach The Grand Parade, BRIGHTON-LE-SANDS, NSW 2216, Australia www.novotelbrightonbeach.com.au

Trade schedule

Key dates Thursday 21 May 2015

Early bird registration open

Friday 7 Aug 2015

Early bird registration close

Friday 7 Aug 2015

Handbook adverts due

Monday 31 Aug 2015

Satchel inserts due

Monday 31 Aug 2015

Registration close

Friday 18 Sept 2015

Trade bump-in

Saturday 19 Sept 2015

Day one ASA Welcome reception

Sunday 20 Sept 2015

Day two Symposium close Trade bump-out

Exhibitor manual The ASA will send exhibitors an exhibition manual to assist with all logistics related to the symposium. The manual will be distributed approximately three months prior to the event and will outline the bump-in/out schedule and venue details (i.e. loading dock, OH&S, etc.). Supplier contact details and required forms will also be included.

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INVITATION TO SPONSOR The ASA encourages you to consider sponsorship of our SIG symposium, SIG2015 Sydney. The ASA’s SIG symposium is an insightful education and networking meeting that attracts sonographers from around the world. It provides access to the latest technology and scientific advancements in sonography, covers a comprehensive range of topics, and includes live scanning workshops. With its highly advanced and valued program, SIG2015 Sydney is the must-attend event for sonographers at all levels wanting to advance in their career.

Key reasons to sponsor Align your company with the ASA’s brand and expertise Maximise your company’s exposure and increase brand awareness at our premier symposium dedicated to sonographers within Australasia Promote your company, products and services to delegates ranging from sonographers-in-charge, researchers and public health practitioners – all under the one roof at the one time Enhance your corporate image within the medical diagnostic imaging profession across Australasia Network and build new relationships and goodwill with key industry figures to develop your prospect list Interact with delegates face-to-face during the breaks and social functions

Marketing opportunities Ensure your company gets the most out of your investment. All sponsors have the opportunity to utilise ASA’s marketing and communications channels. The ASA offers the opportunity to increase your company’s exposure to a diverse number of industry professionals through the following marketing and communications strategies:

Dedicated website The symposium has a dedicated website which is used as a constant source of information about the event. It is updated regularly to reflect the latest news. As a sponsor, you will have your company’s name and website link displayed.

Advertising Corporate sponsorship includes advertising space in the ASA’s quarterly newsletter publication, soundeffects news, which is circulated to all ASA members. (Advertisements will vary depending on chosen level of sponsorship).

Marketing collateral A variety of digital and print opportunities will be used to market the event. All corporate sponsors of the symposium may include their logos in the event marketing collateral (if sponsorship has been confirmed at the time of production).

Social media The ASA Facebook and Twitter feeds will be used to generate excitement and interest around the symposium activities, speakers and events. Sponsors have the opportunity to communicate with our followers, using the event hash tag #SIG2015SYDNEY

e-communications Frequent e-communications are sent to ASA members highlighting regular event updates, key dates, program outline, speaker details and delegate information leading up to the event. Platinum sponsors will have the additional benefit of sending delegates a personalised message prior to the symposium.

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SPONSORSHIP OPPORTUNITIES At the ASA, we highly value the support of all our corporate partners. We firmly believe that your success is our success. For this reason, the ASA works with you to ensure that your objectives as a sponsor are achieved. For SIG2015 Sydney, there are two levels of corporate sponsorship available, including Platinum and Gold, with a limited number of opportunities in each category. As an additional incentive, this year the ASA has included Corporate Membership for the 2015–16 financial year for all sponsors. We encourage you to sign up early to get the maximum return on your investment with the highest degree of exposure for your company, products and services. With limited sponsorship opportunities, it would be disappointing to miss out on showcasing your company to the profession. The advertised amounts listed below are GST inclusive. Platinum LD (4 available) SO $9,000

Gold (8 available) $3,500

Recognition on the symposium website with full colour company logo and website link published

Company logo published in the A4 delegate handbook

One (1) full-page (size A4) colour advertisement published in the delegate handbook

One (1) full-page colour advertisement to be published in soundeffects news

Sponsor benefits

One (1) half-page colour advertisement to be published in soundeffects news

Opportunity to provide your company logo and two short blurbs (100 words each) for the delegate emails prior to the event

Opportunity to provide your company logo for sponsor e-mail to delegate prior to the event

Complimentary full delegate registrations (includes symposium sessions and networking function)

Corporate membership for the 2015/16 financial year

Workshop One (1) workshop room to promote your company’s equipment via the live scanning workshop program with company branding

Exhibition One (3m x 2m) trade booth

Exhibitor registrations

Visitor passes to your trade stand

Delegate registrations

Exhibitor registrations

2 x 120 watt (or energy efficient equivalent) spot on track 1 x 4 amp GPO Fascia name board sign (if required) Velcro-compatible fabric covered walls

Ticket summary

Visitor passes

Networking function, Saturday 19 September 2015

Note: Single booths cannot be added onto any of the sponsorship packages. The trade exhibition will commence on Saturday 19 September 2015 and close on Sunday 20 September 2015, providing exhibitors with the unique marketing opportunity of meeting with all attending delegates. Morning, lunch and afternoon tea breaks will be served in the exhibition area.

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Additional exhibitor passes Additional exhibitor passes can be purchased if required. Exhibitor passes allows access into the exhibition area (no access to symposium sessions) and catering for the day registered. To gain access into the symposium session a delegate registration should be purchased. Details can be found on the SIG2015 Sydney website at: www.a-s-a.com.au/sig2015-sydney An additional pass can be purchased for $200 including GST per day.

Additional sponsorship opportunities We also have a number of additional sponsorship opportunities for those companies wishing to get maximum leverage from the event, including the networking function and compendium. Networking function, $5,000 including GST Naming rights for the networking function Your company logo on function tickets Opportunity to provide a door prize(s) to be announced during the evening Opportunity to provide signage and table decorations with your company logo Four (4) additional tickets for the networking function

Compendium, $2,500 including GST Prominent position of your company name and logo printed on the front of the symposium compendium Opportunity to supply note pads and pens for inclusion in each compendium

Advertising opportunities With 400 delegates expected to attend SIG2015 Sydney, the delegate handbook is the perfect opportunity to promote your company, products and services to a large target audience. Listed below are a range of additional advertising opportunities for companies who may be unable to attend the symposium, or who are attending and want to get maximum leverage from the event. Delegate handbook (size A4)

Cost

Trim size

Bleed size

Inside front cover (portrait only, colour)

$1,500

210 x 297 mm

216 x 303 mm

Inside back cover (portrait only, colour)

$1,200

210 x 297 mm

216 x 303 mm

Outside back cover (portrait only, colour)

$1,500

210 x 297 mm

216 x 303 mm

Full-page (portrait only, colour)

$1,200

210 x 297 mm

216 x 303 mm

$700

185 x 130 mm

n/a

Half-page (landscape only, colour)

Advertising file specifications Advertising files for the delegate handbook must adhere to the following specifications: Half-page ads must be landscape format, at 185 mm wide x 130 mm height, no bleed required. Full-page ads are portrait, at 210 mm wide x 297 mm height, with a minimum of 3 mm bleed all round, and trim marks. All critical text and images should be placed at least 7 mm inside the trim border; inside back or front cover files should leave 10 mm space from trim border. All advertising artwork is to be supplied as either PDF format (press quality), EPS, or .TIF format. Files must be converted to CMYK colour format with no spotÂ colours. All fonts converted to outlines, and a minimum resolution of 300 dpi at 100% print size.

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FLOOR PLAN

NOTE: CEILING HEIGHT 2.5M

LIFTS

Exhibition

1. Siemens 2. Aon

S1O

S2 O

ENTRY

3. I-Med 4. GE Healthcare

5. Toshiba 6. Philips

7. Julie Warner Health

S4O

S5O

TEA/COFFEE

8. 9. ASA 10. Meditron 11.

S3O

12.

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10.

S6 O

S7 O

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TERMS AND CONDITIONS Booking and payment deadlines Complete the application form and return with your deposit to: Australasian Sonographers Association Attention: Nicole Kipos, Membership and Sponsorship Officer PO Box 356, Dingley Village, VIC 3172

3. In applying to sponsor the ASA event, exhibitors grant permission to ASA, its agents and others working under its authority, to take and to have full and free use of video/photographs containing their image/ likeness.

A tax invoice/receipt will be issued. Note: Sponsorship applications will not be deemed confirmed unless a payment deposit is received with the booking form.

4. It is understood these images may be used for promotional, news, on-line/multimedia, research and/or educational purposes by and for ASA. Exhibitors agree that they are not entitled to remuneration, residuals, royalties or any other payment from the ASA in respect of their image/likeness or its use. Exhibitors release, discharge, and hold harmless, the ASA and its agents from any and all claims, demands or causes of actions that they may hereafter have by reason of anything contained in the photographs or video. Should a registrant not agree to the above image release, they must advise the ASA by emailing communications@a-s-a.com.au.

Payment

Schedule of payments

A deposit of 50% of the total cost is required to secure sponsorships. Balance is due Friday 3 July 2015. Packages taken out after this date will be required to pay the full sponsorship amount at time of booking. Payment can be made by credit card – we accept Visa and MasterCard only, cheques or direct deposit (EFT)

1. The Australian Goods and Services Tax (GST) of 10% is applicable to all goods and services offered for SIG2015 Sydney. 2. The sponsorship and the exhibition booths will be allocated strictly in accordance with the date of receipt of the signed booking form. 3. Direct deposits (EFT) must be made into the nominated account by the ASA. 4. A deposit of 50% is required upon booking with the balance paid no later than Friday 3 July 2015. A letter of confirmation will be provided, together with a tax invoice for the full amount payable. 5. No sponsor or exhibitor will be allowed to participate until the full payment and booking form have been received. 6. Exhibitors must abide by the rules of the Novotel Sydney Brighton Beach. 7. Bump in and out times must be strictly adhered too. 8. Exhibitors are not permitted to pack up or leave prior to the event concluding. 9. By signing the application form, the sponsor agrees that the ASA shall retain 10% of the contract price in the event that a cancellation is accepted less than 12 weeks before the meeting and 50% of the cancellation is accepted after that time. 100% of the contract price will be forfeited if the cancellation is accepted within 4 weeks of the meeting. 10. The ASA reserves the right of refusal of any application.

Privacy statement and release 1. The ASA protects the privacy and security of information provided by

you. We are bound by the privacy principles contained in the Privacy Act 1988 as amended from time to time. The ASA collects and stores your personal information for the purposes of providing membership services, education and training programs.

2. By completing the sponsorship form, you agree to the use of your exhibitor information by the ASA to process your application; to contact you about our products and services; and for internal purposes. The ASA will not sell or give your personal information to third parties. For more information on our privacy policy, visit www.a-s-a.com.au. If you do not wish to receive marketing information from the ASA, please contact communications@a-s-a.com.au.

A deposit of 50% of full amount on booking, with the balance paid no later than Friday 3 July 2015. A letter of confirmation will be provided, together with a tax invoice for the full amount payable.

Sponsorship and exhibition 1. The ASA will take all diligent care to fulfil the above mentioned sponsorship and exhibitor packages. 2. Sponsors and exhibitors are responsible for providing all their requirements i.e. furniture, banners, artwork, promotional material and any other material within the timelines outlined in this package. 3. The ASA will provide security within the exhibition area for the duration of SIG2015 Sydney. It is the responsibility of sponsors and exhibitors to ensure that equipment and valuables are not left unattended for the duration of the symposium. 4. The event organiser (ASA) and event venue accept no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes riots or any cause whatsoever. Sponsors and exhibitors are advised to insure against such liability. 5. Whilst every care is taken in program content/structure, the ASA reserves the right to alter/substitute components to the event as deemed appropriate. 6. Trade booths are allocated on a sole entity basis, unless otherwise indicated and agreed to by the ASA. Cross promotion is strictly prohibited. Exhibitors must follow the guidelines agreed to when purchasing exhibition space. Any deviation from this will result in the sponsor forfeiting their exhibition space. No funds will be returned. 7. The ASA assumes no liability whatsoever for omissions or default, whether negligent or otherwise of those airlines, hoteliers or other persons providing services to the registrant. 8. The ASA reserves the right to prohibit entry of any trade delegate at the event, or eject any trade delegate from the event based on behaviour deemed inappropriate by ASA staff and/or its agents and others working under its authority. 9. If the ASA cannot hold the event due to Acts of God, war, government regulations, disaster, strikes or other events outside of the ASA’s control, then the sponsors and exhibitors shall not be entitled to any refund or to claim for any loss or damage.

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Application to sponsor SIG2015 Sydney

ABN 64 991 983 051

Company name: Contact person: Address: City:

Postcode:

Telephone:

Fax:

Mobile:

Email: Please indicate the sponsorship package you are applying for below (tick where appropriate. All prices are inclusive of GST): Platinum Sponsorship

$9,000

Gold Sponsorship

$3,500

Networking function

$5,000

Compendium sponsor

$2,500

Booth number:

1st option

2nd option

3rd option

Payment Please tick () to select payment method: MasterCard

Visa

Cheque

Direct Deposit (EFT)*

Name on credit card: /

Credit card no: Expiry Date:

Signature:

TOTAL (including additional advertising if applicable) : $

Deposit amount: $

I/we understand that space will be allocated strictly in accordance with date of receipt of application and payment, and that sponsors’ booths will be allocated first. Deposits not paid within 30 days of application will result in the space being made available for re-sale. The Australasian Sonographers Association will forward a confirmation to verify this application. The reservation is confirmed once the deposit is received.

I require a tax invoice to make payment

Enclosed is our payment for 50% of the cost

I have read the cancellation policy and accept all of its conditions

* Please contact the ASA for direct deposit (EFT) details

Declaration By signing, you are agreeing to all terms and conditions as set out in this document and automatically become a Corporate Member of the ASA for the 2015–16 financial year.

Signed:

Date:

Please complete one form and return with payment to: Australasian Sonographers Association Attention: Nicole Kipos, Membership and Sponsorship Officer PO Box 356, Dingley Village, VIC 3172 F: +61 3 9558 1399 E: nicole.kipos@a-s-a.com.au

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CORPORATE MEMBERSHIP AND BENEFITS An ASA corporate membership provides you with the perfect opportunity to: showcase your business to the profession stand out in an increasingly competitive market align your company with the ASA as the peak body for sonographers in Australia and New Zealand gain direct access to sonographers and other key industry stakeholders. As a corporate member you will receive a range of member benefits, including: the ASA’s quarterly newsletter, soundeffects news, and the ASA’s new scientific educational peer reviewed journal, Sonography a free listing in the corporate members directory in soundeffects news extensive advertising opportunities in soundeffects news (at discounted rates) and Sonography which has international circulation free promotional listing on the corporate partners page of the ASA website, which includes your company logo and link to your company’s homepage regular e-newletters, including e-mode, What’s on and Advocacy Alert, to keep you abreast of the latest industry news and developments in the field of sonography direct access to the members-only area of the ASA website.

If you are unable to participate at SIG2015 Sydney and would like to be a Corporate Member of the ASA, please complete the following Corporate Membership Application Form and return to the ASA’s Membership and Sponsorship Officer, Nicole Kipos, at: members@a-s-a.com.au.

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CORPORATE MEMBERSHIP APPLICATION FORM ASA membership year covers the period of 1 July to 30 June. Organisation: Postal address: Suburb:

State: Postcode:

Country:

Website: Please email your company logo in JPEG format to members@a-s-a.com.au to be added to the ASA website.

Organisation contact: Name: Job title: Mobile:

Phone (B/H):

Email: Email

Preferred contact method:

Mobile

Phone (B/H)

Organisation CEO/MD (if different from above): Name: Job title: Mobile:

Phone (B/H):

Email: Email

Preferred contact method:

Mobile

Phone (B/H)

Employer

University

Products/interests in diagnostic ultrasound:

How did you find out about ASA membership? ASA website

Colleague

Member declarations: DECLARATION IN RESPECT TO THE AUSTRALIAN SONOGRAPHERS ASSOCIATION LTD (‘the company’):

I HEREBY UNDERTAKE to contribute to the assets of the Company in the event of it being wound up while I am a Member or within one year after I cease to become a Member for: a) Payment of the debts and liabilities of the Company in the event of it being wound up while I am a Member or within one year after I cease to become a Member b) The costs, charges and expenses of winding up; and c) Adjustment of the rights of the contributories among themselves such amount as may be required not exceeding twenty dollars ($20.00). Signature:

Date of application:

Payment method: Please tick () to select payment method. Corporate membership is $680. MasterCard

Invoice required * Please contact the ASA for direct deposit (EFT) details

Visa

Cheque

Direct Deposit (EFT)*

Name on credit card: /

Credit card no: Expiry Date:

Signature:

Australasian Sonographers Association Ltd ABN: 64 991 983 051. All prices quoted are in Australian dollars and include 10% GST. Please allow up to 10 business days for your application to be processed. OFFICE USE ONLY: Date received:

Member #:

Date entered:

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Entered by:

For more information, please contact: Stuart Giles Head of Marketing & Business Development D: + 61 3 9552 0011 | M: + 61 418 580 674 | E: stuart.giles@a-s-a.com.au Nicole Kipos Membership and Sponsorship Officer D: + 61 3 9552 0009 | E: nicole.kipos@a-s-a.com.au

Australasian Sonographers Association PO Box 356 Dingley Village, VIC 3172 T: +61 3 9552 0000 | F: +61 3 9558 1399 W: www.a-s-a.com.au

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