ASA2016 Melbourne sponsorship prospectus by Australasian Sonographers Association

SPONSORSHIP PROSPECTUS

ASA2016 MELBOURNE

THE 23 RD ANNUAL INTERNATIONAL CONFERENCE OF THE AUSTRALASIAN SONOGRAPHERS ASSOCIATION Melbourne Convention and Exhibition Centre, 13–15 May 2016

ASA2016 MELBOURNE ABOUT THE ASA A professional association with charitable status, the Australasian Sonographers Association (ASA) is the peak body and leading voice for sonographers in Australia and New Zealand. For over 20 years, the ASA has guided the advancement of the sonography profession to ensure the community has access to quality ultrasound services. The ASA represents the profession on the myriad issues within sonography, diagnostic imaging and the broader healthcare sectors. The purpose of the ASA is to lead the profession in delivering excellence in sonography for the community. The ASA’s core goals are to: Be a world leader in providing sonographer education and research. Promote and advocate the highest possible professional standards. Enhance the role of the profession as the registered experts in medical sonography. Provide exceptional member value. Deliver organisational excellence as a professional association. The ASA currently represents over 67% of the profession in Australia and New Zealand (with over 73% in Australia) and has a clear mandate to advocate for best practice in sonography.

The ASA is the recognised voice in representing members’ interests to the profession, government and academia on the standard and quality of sonography being performed. With over 4,200 ordinary and student members in Australia and New Zealand, the employment demographics of ASA membership are outlined below: As at 30 June 2015

2015

4000

ASA – Ordinary and student members in Australia and New Zealand

4,257

3000

ASAR/NZMRTB

6,300

2000

Public hospital department

Cerebrovascular

Student sonographer

Private practice

Sonographer in charge of a department

Private practice - Corporate

Self-employed/own practice

Private practice - Radiologist owned

Contractor/locum

Private practice - Sonographer owned

Clinical sonographer

Private sector - Other 500

Transcranial

Supervising sonographer

Private radiology practice in a public hospital

MSK

500

Obstetric

1000

Breast

67.6%

Vascular

1500

Cardiac

2500

General

Percentage of the profession represented by the ASA in Australia and New Zealand

3500

1000

1500

2000

100

200

300

400

500

600

700

800

SPONSORSHIP PROSPECTUS

ASA member profile

ASA2016 MELBOURNE WELCOME On behalf of the ASA2016 Melbourne Program Convening Committee, I would like to invite you to participate at the ASA’s 23rd annual international conference, ASA2016 Melbourne, at the Melbourne Convention and Exhibition Centre (MCEC) from Friday 13 to Sunday 15 May 2016. The theme for the conference is ‘Excellence in Sonography’. I firmly believe Australian and New Zealand sonographers are the best in the world, so it is without question that ASA2016 Melbourne will be world-class. The ASA2016 Melbourne program has been designed to showcase the abundant talent and expertise we have to offer. In addition, there will be a number of keynote speakers to complement our program. Encompassing the many aspects that contribute to excellence in sonography, the program aims to promote professional discussion, motivation, on-going skill advancement and education. With a balance of national and international speakers, a broad range of topics and an extensive collection of workshops, the program will appeal to all sonographers – from a foundation level to the more advanced. Adding to the experience will be a lively social program. The iconic MCEC is located at South Wharf on the Yarra River adjacent to the Melbourne CBD. It is the ideal destination for the ASA’s annual international conference. As the cultural capital of Australia and known for its cosmopolitan lifestyle, Melbourne is the perfect destination for partners or family to accompany you, or to extend your stay to experience some of the great hospitality on offer. I look forward to seeing you in Melbourne. Faye Temple Convener, ASA2016 Melbourne Program Convening Committee

Venue MCEC 1 Convention Centre Place South Wharf Victoria 3006 Australia

November 2015

Call for papers

November 2015

Early bird registration opens

March 2016

Call for papers closes

www.mcec.com.au

March 2016

Early bird registration closes

Friday 1 April 2016

Handbook adverts due

Friday 15 April 2016

Satchel inserts due

Monday 2 May 2016

Registration closes

Trade schedule Thursday 12 May 2016 8.00 pm

Exhibitor area build commences (to conclude 7.00 am on Friday 13 May)

Friday 13 May 2016 | Day 1 Exhibitor bump-in Opening Plenary 8.00 am Exhibition opens ASA Welcome Reception 5.30–7.30 pm Saturday 14 May 2016 | Day 2 6.00–10.30 am 10.00 am–12.00 pm

Exhibitor manual

7.30–9.00 am 7.00pm–12.00 am

ASA Awards of Excellence Breakfast ASA Gala Dinner Sunday 15 May 2016 | Day 3

Exhibitors will be provided with an exhibition manual to assist with all logistics relating to the conference. The manual will be distributed to all exhibitors approximately three months prior to the event and will outline the bumpin/out schedule, venue details (loading dock, OH&S, etc.). Supplier details and required forms will also be included.

8.00–9.00 am 1.30 pm 1.30–5.00 pm 3.00 pm

ASA Breakfast Exhibitor close Exhibitor bump-out Conference closes

SPONSORSHIP PROSPECTUS

Key dates

ASA2016 MELBOURNE INVITATION TO SPONSOR The ASA encourages you to consider sponsorship of our annual international conference, ASA2016 Melbourne. The largest sonography educational event within Australasia, the ASA’s annual international conference is an insightful education and networking meeting that attracts sonographers from around the world. The comprehensive and highly scientific program is tailored specifically for sonographers across all streams and at all levels, provides access to the latest scientific advancements and technology in sonography, and offers live scanning workshops. ASA2016 Melbourne is the must-attend event for sonographers wanting to advance their career.

Key reasons to sponsor

Social media The ASA Facebook and Twitter feeds will be used to generate excitement and interest around the conference activities, speakers and events. Sponsors have the opportunity to communicate with our followers, using the event hashtag #ASA2016MELBOURNE.

Align your company with the ASA’s brand and demonstrate your support of the sonography profession. Maximise your exposure and increase brand awareness to an international audience. Promote your company, products and services to delegates ranging from sonographers-in-charge, researchers and public health practitioners – all under the one roof at the one time.

Conference app The conference app will be launched prior to the event to promote and deliver updates. Sponsors are promoted in the app and have the opportunity to communicate with delegates during the conference via the app.

Enhance your corporate image within the medical diagnostic imaging profession across Australasia. Network and build new relationships and goodwill with key industry figures to develop your prospect list. Interact with delegates face-to-face during the breaks and at social functions.

Leading up to the conference, e-communications are sent to ASA members regarding the conference, including updates, key dates, program outline, speaker details and delegate information. Platinum sponsors will have the additional benefit of being able to send delegates a personalised message prior to the conference.

Marketing opportunities Ensure your company gets the most out of your investment. All sponsors have the opportunity to utilise ASA’s marketing and communications channels. The ASA offers the opportunity to increase your company’s exposure to a diverse number of industry professionals through the following marketing and communications strategies:

Delegate incentive With the ASA conference passport, delegates have the chance to win a $4,000 prize. To win the prize delegates must visit all exhibitor stands and get their ASA passport stamped. All exhibitors have their name displayed in the passport.

Dedicated website The conference has a dedicated website that is used as a constant source of information about the event. It is updated regularly to reflect the latest news. As a sponsor, you will have your company’s name, logo and website link displayed.

Advertising Corporate sponsorship includes advertising space in the ASA’s quarterly newsletter publication, soundeffects news, which is circulated to all ASA members. (Advertisements will vary depending on chosen level of sponsorship.)

Marketing collateral A range of digital and print communications are used to market the event. Major sponsors of the conference have the opportunity to include their logos in the event marketing collateral (if sponsorship has been confirmed at the time of production).

INVITATION TO SPONSOR

e-communications

ASA2016 MELBOURNE SPONSORSHIP OPPORTUNITIES At the ASA, we highly value the support of all our corporate partners. We firmly believe that your success is our success. For this reason, the ASA works with you to ensure that your objectives as a sponsor are achieved. For ASA2016 Melbourne, there are two levels of corporate sponsorship available – Platinum and Gold – with a limited number of opportunities in each category. As an additional incentive, the ASA has included Corporate Membership for the 2016/17 financial year for all Platinum, Gold, Satchel, E-poster Lounge & Coffee Cart sponsors and exhibitors of ASA2016 Melbourne. We encourage you to sign up early to get the maximum return on your investment with the highest degree of exposure for your company, products and services. With limited sponsorship opportunities, it would be disappointing to miss out on showcasing your company to the profession. The advertised amounts listed below are GST inclusive.

DIAMOND PACKAGE (Corporate Members only – four [4] available)

$45,000 including GST

Diamond package includes Platinum Sponsorship of ASA2016 Melbourne, 13-15 May, and SIG2016 Queenstown, 10-11 September. In addition to the benefits offered as a Platinum Sponsor of ASA2016 Melbourne and SIG2016 Queenstown, the Diamond Package includes:

materials leading up to the event.

PLATINUM SPONSORSHIP (Corporate Members only – five [5] available)

$33,000 including GST

As a Platinum Sponsor of ASA2016 Melbourne, your organisation will receive the highest level of exposure and recognition during the event.

All Platinum Sponsors receive:

;; Recognition as a Platinum Sponsor on the conference D website with your company name, full colour logo and website link L O ;; Full colour company logo published on the S front cover of the delegate handbook ;; Full colour company logo published on the sponsors/exhibitors page in the delegate handbook ;; One (1) full-page colour advertisement in the delegate handbook (sponsor to supply) ;; One (1) full-page colour advertisement in soundeffects news to be published in the March issue (sponsor to supply)

;; One (1) satchel insert item for the delegate satchel (sponsor to supply) ;; Opportunity to provide two short (100 words) blurbs for the delegate emails prior to the conference

;; Promotion in the ASA2016 Melbourne conference app ;; Opportunity to provide a question in the Scientific Quiz ;; Acknowledgement as a Platinum Sponsor in the Opening Plenary ;; Opportunity to sponsor one (1) of the showcase events ;; Opportunity to sponsor the Cardiac Symposium ;; Opportunity to sponsor the delegate satchel ;; Opportunity to co-chair one (1) plenary session on the Saturday ;; Four (4) full delegate registrations (includes conference sessions and social functions)

;; Corporate membership with the ASA for the 2016/17 financial year (NEW) 5

SPONSORSHIP OPPORTUNITIES

in soundeffects news to be published in the September issue ;; An additional (1) full-page colour advertisement O LD S ;; Conference app alerts at ASA2016 Melbourne (1 per day) ;; Banner advertisement on the ASA2016 Melbourne app ;; Platinum Sponsorship of SIG2016 Queenstown with your company name, logo and website link included in all marketing

ASA2016 MELBOURNE Exhibition

;; One (1) 6m x 6m exhibitor stand in a prominent location (custom build upon ASA approval) ;; Eight (8) exhibitor registrations (includes social functions and exhibition access only) ;; Six (6) visitor passes to your exhibitor stand (visitor’s name badge must be collected from the registration desk on arrival, no access to conference sessions)

;; Extra exhibitor passes can be purchased (exhibition access only, no conference sessions). Workshop room

;; Opportunity to sponsor one (1) workshop room with live scanning for the promotion of company’s equipment. Entertainment suite (NEW)

;; One (1) dedicated room to entertain and demonstrate company equipment one-on-one. (These rooms are not to be used for group presentations and demonstrations at times that may conflict with the conference program.)

Showcase events (Platinum Sponsorship includes one (1) of the following) 1. ASA Opening Plenary and Keynote Speaker(s) – Friday 13 May 2016

;; Acknowledgement as the Opening Plenary and Keynote Speaker(s) Sponsor during the Opening Plenary ;; Recognition as the Opening Plenary and Keynote Speaker(s) Sponsor on the conference website with your company ;; Recognition as the Opening Plenary and Keynote Speaker(s) Sponsor in the delegate handbook ;; Opportunity to provide signage at the opening plenary (sponsor to supply pull-up banners) ;; Opportunity to provide a five minute speech ;; Opportunity to provide a short video within the allocated five minute speech ;; Four (4) people to attend the ASA’s faculty dinner, comprising the ASA Board, program convening committee and keynote speaker(s) the night before the opening plenary.

2. ASA Welcome Reception – Friday 13 May 2016

;; Recognition as the ASA Welcome Reception Sponsor on the conference website with your company name, full colour logo and website link

;; Recognition as the ASA Welcome Reception Sponsor in the delegate handbook ;; Your company logo on the function ticket ;; Opportunity to provide signage at the function (sponsor to supply pull-up banners) ;; Opportunity to provide a five minute speech ;; Opportunity to provide a short video within the allocated five minute speech ;; Opportunity to provide a door prize to be announced during the reception ;; Four (4) additional tickets to the ASA Welcome Reception. 3. ASA Awards of Excellence Breakfast – Saturday 14 May 2016

;; An exclusive invitation-only event, includes the ASA Board of Directors, event sponsors, ASA Awards of Excellence Breakfast nominees and recipients, ASA2016 Melbourne Program Convening Committee and volunteers

;; Recognition as the ASA Awards of Excellence Breakfast Sponsor on the conference website with your company name, full colour logo and website link

;; Recognition as the ASA Awards of Excellence Breakfast Sponsor in the delegate handbook ;; Your company logo on the function ticket ;; Opportunity to provide signage at the function (sponsor to supply pull-up banners) ;; Opportunity to provide a five minute speech ;; Opportunity to provide a short video within the allocated five minute speech ;; Ten (10) tickets to the ASA Awards of Excellence Breakfast. 6

SPONSORSHIP OPPORTUNITIES

name, full colour logo and website link

ASA2016 MELBOURNE 4. ASA Gala Dinner – Saturday 14 May 2016

;; Recognition as the ASA Gala Dinner Sponsor on the conference website with your company name, full colour logo and website link

;; Recognition as the ASA Gala Dinner Sponsor in the delegate handbook

;; Your company logo on the function ticket ;; Opportunity to provide signage at the function (sponsor to supply pull-up banners)

;; Opportunity to provide a five minute speech ;; Opportunity to provide a short video within the allocated five minute speech

;; Opportunity to provide a door prize to be announced during the dinner.

;; Four (4) additional tickets to the ASA Gala Dinner. 5. ASA Breakfast – Sunday 15 May 2016

;; Recognition as the ASA Breakfast Sponsor on the ;; Recognition as the ASA Breakfast Sponsor in the delegate handbook

;; Your company logo on function ticket ;; Opportunity to provide signage at the function (sponsor to supply pull-up banners)

;; Opportunity to provide a five minute speech ;; Opportunity to provide a short video within the allocated five minute speech

;; Opportunity to provide a door prize to be announced during the breakfast.

;; Four (4) additional tickets to the ASA Breakfast. Platinum Sponsor ticket summary including tickets for showcase events Ticket summary

Opening Plenary

Welcome Reception

Awards of Excellence Breakfast

Gala Dinner

ASA Breakfast

Delegate registrations

Exhibitor registrations

Visitor passes

Faculty dinner with keynote speaker(s)

–

ASA Welcome Reception

–

ASA Gala Dinner

ASA Breakfast

ASA Awards of Excellence Breakfast

SPONSORSHIP OPPORTUNITIES

conference website with your company name, full colour logo and website link

ASA2016 MELBOURNE

CARDIAC SYMPOSIUM SPONSORSHIP – Saturday 14–Sunday 15 May 2015 (Platinum sponsor only – one [1] available)

$5,700 inc GST

The Cardiac Symposium Sponsor will receive:

;; Exclusive sponsorship of the Cardiac Symposium and dedicated room ;; Recognition as the Cardiac Symposium Sponsor on the conference website with your company name, full colour logo and website link

;; Company logo on the Cardiac Symposium marketing material ;; Opportunity to provide signage for theDdedicated room (sponsor to supply pull-up banners) OL

;; Additional one (1) full-page colour advertisement in soundeffects news to be published in the March or June issue (sponsor to supply)

;; Option to add one (1) additional satchel insert item for the delegate satchel (sponsor to supply)

;; Two (2) additional full delegate registrations (includes conference sessions and social functions) (see ticket summary below)

;; Sponsor to provide the prize for the Cardiac Symposium Quiz.

Delegate registrations

ASA Welcome Reception

ASA Gala Dinner

ASA Breakfast

GOLD SPONSORSHIP (Corporate Members only – four [4] available)

$7,500 including GST

As a Gold Sponsor, your company has the opportunity to have a 6m x 3m booth at the ASA2016 Melbourne trade exhibition.

All Gold Sponsors receive:

;; Recognition as Gold Sponsor on the conference website with your company name, full colour logo and website link ;; Full colour company logo published on the sponsors/exhibitors page in the delegate handbook ;; One (1) half-page colour advertisement in the delegate handbook (sponsor to supply) news to be published in the March issue (sponsor to supply) ;; One (1) half-page colour advertisement in soundeffects D L O ;; Opportunity to sponsor the delegateSsatchel ;; One (1) satchel insert item for the delegate satchel (sponsor to supply) ;; Promotion on the ASA2016 Melbourne conference app ;; Two (2) full delegate registrations (includes conference sessions and social functions) ;; Corporate Membership with the ASA for the 2016/17 financial year (NEW). Exhibition

;; One (1) 6m x 3m booth ;; Two (2) exhibitor registrations (includes social functions and exhibition access only)

;; Two (2) visitor passes to your trade stand (visitor’s name badge must be collected from the registration desk on arrival, no access to conference sessions)

;; Additional exhibitor passes can be purchased (exhibition access only, no conference sessions)

;; Option to add an additional booth at the cost of $3,000. 8

SPONSORSHIP OPPORTUNITIES

Ticket summary (additional to the tickets offered with the Platinum Sponsorship Package above)

ASA2016 MELBOURNE BOOTH EXHIBITOR For companies that would like to exhibit at the ASA2016 Melbourne trade exhibition, please find below the details for purchasing a booth only. The trade exhibition will commence at 12.00 noon, Friday 13 May and close at 1.00pm, Sunday 15 May, providing exhibitors with the unique marketing opportunity of meeting with all attending delegates. Morning, lunch and afternoon tea breaks will be served in the exhibition area.

EXHIBITOR â&#x20AC;&#x201C; BOOTH ONLY SPONSORSHIP

$3,500 including GST

As an Exhibitor, your company will receive a 3m x 3m booth at the ASA2016 Melbourne trade exhibition.

All exhibitors receive:

;; Recognition as an Exhibitor on the conference website

with your company name, full colour logo and website link

;; Company name published on the sponsors/exhibitors page in the delegate handbook

;; Promotion in the ASA2016 Melbourne conference app ;; Two (2) exhibitor registrations (includes morning tea, ;; Two (2) complimentary tickets to the ASA Welcome Reception ;; Two (2) complimentary tickets to the ASA Gala Dinner ;; Two (2) complimentary tickets to the ASA Breakfast ;; Two (2) conference satchels per exhibition booth ;; Corporate Membership with the ASA for the 2016/17 financial year (NEW).

Exhibition

;; One (1) 3m x 3m booth (NO custom build) ;; 2 x 120 watt (or energy efficient equivalent) spot on track per 9 sq m

;; 1 x 4amp GPO is included per 9 sq m ;; Fascia name board sign (digital print) ;; Velcro-compatible fabric covered walls Additional exhibitor passes Additional exhibitor passes can be purchased. Exhibitor passes allows access into the exhibition area only (no access to conference sessions) and includes catering for the day registered. Daily exhibitor passes can be purchased for $200 (includes GST) each.

SPONSORSHIP OPPORTUNITIES

lunchtime and afternoon tea catering)

ASA2016 MELBOURNE Participation level

Platinum

Gold

Exhibitor

Recognition as a sponsor/exhibitor on the conference website with your company name, full colour logo and website link

Full colour company logo published on the front cover of the delegate handbook

–

Full colour company logo published on the sponsors/exhibitors page in the delegate handbook

–

Company name published on the sponsors/exhibitors page in the delegate handbook

–

One (1) full-page colour advertisement in the delegate handbook (sponsor to supply)

–

One (1) half-page colour advertisement in the delegate handbook (sponsor to supply)

–

One (1) full-page colour advertisement in soundeffects news, published in March issue (sponsor to supply)

–

One (1) half-page colour advertisement in soundeffects news published in March issue (sponsor to supply)

–

One (1) satchel insert item for the delegate satchel (sponsor to supply)

–

Promotion in the ASA2016 Melbourne conference app

Opportunity to provide a question in the Scientific Quiz

–

Opportunity to provide two short (100 words) blurbs for the delegate emails prior to the event

–

Acknowledgment as a Platinum Sponsor in the Opening Plenarye

–

Opportunity to sponsor one of ASA’s showcase events, including: Opening plenary and keynote speaker(s) ASA Welcome Reception ASA Awards of Excellence Breakfast ASA Gala Dinner ASA Breakfast

–

Opportunity to sponsor the Cardiac Symposium at additional cost: Exclusive sponsorship of the Cardiac Symposium and dedicated room Recognition as the Cardiac Symposium Sponsor on the conference website with your company name, full colour logo and website link Full colour company logo placed on the Cardiac Symposium marketing material Opportunity to provide signage for the dedicated room (sponsor to supply pull-up banners) Additional one (1) full-page colour advertisement in soundeffects news, published in the March/June issue (sponsor to supply) Option to add one (1) additional satchel insert items for the delegate satchel (sponsor to supply) Two (2) additional full delegate registrations (includes conference sessions and social functions) Sponsorship of the Cardiac Symposium Quiz prize

–

Opportunity to sponsor the delegate satchel

Opportunity to co-chair one (1) plenary session on Saturday

–

Opportunity to record the delegates details who visit their stand

–

Corporate membership with the ASA for the 2016/17 financial year (NEW)

One (1) 6m x 6m exhibitor stand in a prominent location (custom build upon ASA approval)

–

One (1) 6m x 3m exhibitor booth (custom build upon ASA approval)

–

One (1) 3m x 3m exhibitor booth

–

Exhibition

Workshop Opportunity to sponsor one (1) workshop room with live scanning for promotion of company’s equipment Entertainment suite One (1) dedicated room to entertain and demonstrate company equipment one-on-one (NEW)

SPONSORSHIP AND EXHIBITOR SUMMARY

ASA2016 MELBOURNE

Ticket summary (Note: The ticket summary excludes the additional tickets offered with Platinum Sponsorship of ASA’s showcase events and the Cardiac Symposium)

Platinum

Gold

Exhibitor

Delegate registrations

–

Exhibitor registrations

Visitor passes

–

ASA Welcome Reception (inclusive of delegate and exhibitor registrations)

ASA Gala Dinner (inclusive of delegate and exhibitor registrations)

ASA Breakfast (inclusive of delegate and exhibitor registrations)

E-POSTER AND COFFEE CART SPONSORSHIP (One [1] available)

$2,000 including GST

During the morning, lunchtime and afternoon breaks, the Coffee Cart is always in high-demand and the E-Posters generate much discussion amongst the delegates.

The E-Poster and Coffee Cart Sponsor will receive:

;; Exclusive branding rights for the E-Posters and Coffee Cart ;; Recognition as the E-Poster and Coffee Cart Sponsor on the conference website with your company name, full colour logo and website link

L (sponsor to supply) ;; One (1) half-page colour advertisement in the delegate handbook SO ;; One (1) satchel insert items for the delegate satchel (sponsor to supply) ;; Corporate Membership with the ASA for the 2016/17 financial year (NEW). For an additional $2,000, the E-Poster and Coffee Cart Sponsor can upgrade to have an exhibitor booth (location will depend on availability).

Exhibition

;; One (1) 3m x 3m trade booth (NO custom build). Includes two (2) exhibitor registrations Extra exhibitor passes can be purchased (exhibition access only, no conference sessions)

SPONSORSHIP OPPORTUNITIES

SATCHEL SPONSORSHIP (One [1] available) $2,500 including GST ;; Company logo printed on the conference satchels ;; Opportunity to supply notepads and pens to be included in each satchel (sponsor to supply) ;; Recognition as the Satchel Sponsor on the conference website D your company name, full colour logo and website link L with O ;; One (1) half-page colour advertisement in the delegateShandbook (sponsor to supply) ;; One (1) satchel insert item for the delegate satchel (sponsor to supply) ;; Corporate Membership with the ASA for the 2016/17 financial year (NEW).

ASA2016 MELBOURNE

RURAL AND REMOTE SONOGRAPHER SCHOLARSHIP (Corporate members only – One [1] available)

$3,000 including GST

The ASA is committed to supporting sonographers living and working in rural and remote areas. The ASA’s Rural and Remote Sonographer Scholarship Sponsorship provides financial assistance for three sonographers towards attendance at the conference with three (3) grants of $1,000. Administration is handled by ASA Office. The successful recipients of the scholarship are announced on 27 November 2015 and are presented with a certificate at the ASA Awards of Excellence Breakfast at ASA2016 Melbourne. D

The Rural and Remote Sonographer Scholarship Sponsor will receive:

;; Recognition as the Rural and Remote Sonographer Scholarship Sponsor on the conference website with your full colour logo and website link

;; Full colour company logo placed on the scholarship certificates ;; Opportunity to present the scholarships at ASA Awards of Excellence Breakfast ;; One (1) half-page colour advertisement in the delegate handbook (sponsor to supply) ;; One (1) half-page colour advertisement in soundeffects news in the March issue ;; Two (2) tickets to the ASA Awards of Excellence Breakfast ;; Corporate Membership with the ASA for the 2016/17 financial year (NEW).

Exhibition

;; One (1) 3m x 3m trade booth (NO custom build). Includes two (2) exhibitor registrations

;; Extra exhibitor passes can be purchased (exhibition access only, no conference sessions).

PRIZE SPONSORSHIP (Corporate Members only – five [5] available)

$750 including GST

Prize sponsorship offers a range of categories for presenters to nominate their presentation to be judged. The prizes aim to encourage and celebrate excellent contributions to the profession.

All Prize Sponsors receive:

;; Recognition as a Prize Sponsor on the conference website with your company name, full colour logo and website link ;; Full colour company logo placed in the delegate handbook

;; One (1) half-page colour advertisement in the delegate handbook (sponsor to supply)

;; Acknowledgement during the presentation in the final session.

Categories to choose from (allocated on a first-in basis)

;; Best Clinical Presentation SOLD ;; Best Research Presentation SOLD ;; Best Poster/Case Report S O L D ;; Best First Time/Student Presentation S O L D

SPONSORSHIP OPPORTUNITIES

For an additional $2,000, the Rural and Remote Sonographer Scholarship Sponsor can upgrade to have an exhibitor booth (location will depend on availability).

ASA2016 MELBOURNE EXHIBITION FLOOR PLAN

ASA LOUNGE

G RE TIO RA IST N

28 27 29

31 COFFEE CART

33 34

23 37

1 2

COFFEE CART

39 7 19

8 9 18 17

10 11 16

15 13

Booth allocation: 1. AshMed 2. FUJIFILM SonoSite 3. Global Health Source 4. Bambach Saddle Seat 5. ASAR 6. Integral Diagnostics 7. H1 Healthcare 8. 9. 10. 11. 12. 13. Quantum Healthcare 14. 15. 16. Aon 17. Lantheus Medical Imaging 18. Meditron 19. Healthcare Imaging 20. Sugarman International

21. CQU 22. Forme Medical 23. Julie Warner Health 24. Capital Radiology 25. ASA Safety Island 26. ASA Scientific Quiz 27 & 28. Semacare 29. Aussie Locums 30. Monash Ultrasound for Women 31. ACM Healthcare 32. I-Med Radiology Network 33. Australian Institute of Ultrasound 34. ChoiceOne 35. GE Healthcare 36. ASA 37. Philips 38. Siemens 39. Toshiba

FLOOR PLAN

ASA2016 MELBOURNE SPONSORSHIP APPLICATION

ABN 64 991 983 051

Company name: _________________________________________________________________________________________________ Contact: ________________________________________________________________________________________________________ Position: ________________________________________________________________________________________________________ Address: ________________________________________________________________________________________________________ City: _________________________________________________ Postcode: ________________________________________________ Phone: _______________________________________________ Mobile: ___________________________________________________ Email: __________________________________________________________________________________________________________ Please indicate below the sponsorship and booth number you are applying for. All prices are inclusive of GST.

SPONSORSHIP

□ □

Platinum Sponsorship ______________________________________________________________________________ $33,000 Social functions. Please number 1– 5 in order of preference.

□ □ □ □

ASA Welcome Reception

ASA Awards of Excellence Breakfast

ASA Gala Dinner

ASA Breakfast

Cardiac Symposium Sponsorship �� $5,700

Gold Sponsorship �� $7,500

Satchel Sponsorship �� $2,500

E-Poster and Coffee Cart Sponsorship ________________________ $2,000 _ Rural and Remote Sonographer Scholarship __________________ $3,000

□ □

with booth �� $4,000 with booth �� $5,000

Prize Sponsorship �� $750 Please number 1–5 in order of preference.

□ □

Best Clinical Presentation Best Research Presentation

Best Poster/Case Report Best First Time/Student Presentation

ADDITIONAL SPONSORSHIP ADVERTISING

□ □

One full-page (A5) colour advert at $1,200 [$1,500 for Inside Front Cover/Outside Back Cover]

One half-page (A6) colour advert at $700

EXHIBITION BOOTH ONLY

□ □

Exhibition booth 3m x 3m �� $3,500

Add a coffee cart to your booth (only two available) �� $500 Booth number

1st Option

2nd Option

3rd Option

SPONSORSHIP APPLICATION FORM

□ □ □ □ □ □

Diamond Sponsorship _______________________________________________________________________________ $45,000

ASA2016 MELBOURNE PAYMENT Please tick () to select payment method MasterCard

□

Visa

□

Cheque

□

Direct Deposit (EFT)*

□

Name on Credit Card: ______________________________________________________________________________________ Credit Card No: ___________ /____________ /____________ /_____________________________________________________ Expiry Date: __________ /______________________________ Signature: ___________________________________________ TOTAL $___________________________________________________________________________________________________ Deposit amount $___________________________________________________________________________________________

□ □ □ □

I/we understand that space will be allocated strictly in accordance with date of receipt of application and payment, and that sponsors’ booths will be allocated first. Deposits not paid within 30 days of application will result in the space being made available for re-sale. The Australasian Sonographers Association will forward a confirmation to verify this application. The reservation is confirmed once the deposit is received.

I require a tax invoice to make payment

Enclosed is our payment for 50% of the cost

I have read the Terms and Conditions, including the cancellation conditions, and accept all of its conditions

* Please contact the ASA for direct deposit (EFT) details

DECLARATION By signing, you are agreeing to all terms and conditions as set out in this document. Completion of this application form indicates the applicant’s willingness to abide by all the terms and conditions as stated in this sponsorship prospectus. This application, here on in, serves as a contractural agreement between the applicant and the ASA.

Signed: ______________________________________________ Date: _______________________________________________

Please complete one form and return with payment to: Attention: Natasha Pregnalato Australasian Sonographers Association PO Box 356, Dingley Village VIC 3172

PAYMENT

F: +61 39558 1399 | E: meetings@a-s-a.com.au

ASA2016 MELBOURNE ADVERTISING OPPORTUNITIES With over 1,200 delegates expected to attend ASA2016 Melbourne, the delegate handbook is the perfect opportunity to promote your company, products and services to a large target audience. Listed below are a range of additional advertising opportunities for companies who may be unable to attend the annual conference, or who are attending, and want to get maximum leverage from the event. Delegate Handbook (size A5, trim size 148.5 x 210 mm)

Cost

Trim size

Bleed size

Inside front cover (portrait only, colour)

$1,500

n/a

159 x 216 mm

Inside back cover (portrait only, colour)

$1,200

n/a

159 x 216 mm

Outside back cover (portrait only, colour)

$1,500

n/a

159 x 216 mm

Full-page (portrait only, colour)

$1,200

n/a

159 x 216 mm

$700

123 x 80 mm

n/a

Half-page (landscape only, colour)

Advertising file specifications for Delegate Handbook Advertising files for the delegate handbook must adhere to the following specifications: Half-page ads must be landscape format, at 123 x 80 mm (W x H), no bleed required. Full-page ads are portrait, at 148.5 x 210 mm (W x H), with a minimum of 3 mm bleed all round, and trim marks. All critical text and images should be placed at least 5 mm inside the trim border; inside back or front cover files should leave 7 mm space from trim border. Files must be converted to CMYK colour format with no spot colours. All fonts converted to outlines, and a minimum resolution of 300 dpi at 100% print size.

CORPORATE MEMBERSHIP AND BENEFITS An ASA Corporate Membership provides you with the perfect opportunity to: Demonstrate your support of the profession Showcase your business to the profession Stand out in an increasingly competitive market Align your company with the ASA as the peak body for sonographers in Australia and New Zealand Gain direct access to sonographers and other key stakeholders. As a Corporate member, you will receive a range of benefits, including: The ASA’s quarterly newsletter, soundeffects news, and the ASA’s scientific educational peer-reviewed journal, Sonography Free listing in the Corporate members directory in soundeffects news Advertising opportunities in soundeffects news (at a discounted rate of 25%) and Sonography, which has international circulation. For advertising opportunities in soundeffects news or Sonography, please contact Emma Ellis, Advertising Executive, on corporatesalesaustralia@wiley.com. Free promotional listing on the Corporate Partners page of the ASA website – includes your company logo and link to your company’s homepage Regular e-newsletters, including e-mode, What’s on and Advocacy Alert, to keep you abreast of the latest industry news and developments in the field of sonography Access to the members-only area of the ASA website. If you are unable to participate at ASA2016 Melbourne and would like to become a Corporate Member of the ASA, please complete the Corporate Membership Application Form (see next page) and return it to the ASA’s Membership Officer, Carly McDougall, at: members@a-s-a.com.au.

ADVERTISING OPPORTUNITIES

All advertising artwork is to be supplied as either PDF (press quality), EPS or TIF format.

ASA2016 MELBOURNE

Corporate membership application form (2015/16) ASA membership year covers the period of 1 July to 30 June. Organisation: Postal address: Suburb:

State:

Postcode:

Country:

Website:

Please email your company logo in JPEG format to members@a-s-a.com.au to be added to the ASA website.

Organisation contact:

Job Title: Mobile:

Phone (B/H):

Email: Preferred contact method:

 Email

 Mobile

 Phone (B/H)

Organisation CEO / MD (if different from above): Name: Job Title: Mobile:

Phone (B/H):

Email: Preferred contact method:

 Email

 Mobile

 Phone (B/H)

Products / interests in diagnostic ultrasound:

How did you find out about ASA membership?  ASA website  Colleague

 Employer

 University

Member declarations: DECLARATION IN RESPECT TO THE AUSTRALIAN SONOGRAPHERS ASSOCIATION LTD (‘the company’):

 I HEREBY UNDERTAKE to contribute to the assets of the Company in the event of it being wound up while I am a member or within one

year after I cease to become a member for: a) Payment of the debts and liabilities of the Company in the event of it being wound up while I am a member or within one year after I cease to become a member b) The costs, charges and expenses of winding up; and c) Adjustment of the rights of the contributories among themselves such amount as may be required not exceeding twenty dollars ($20.00).

Signature:

Date of application:

Payment method: Corporate membership $680  Invoice required  MasterCard Card No:

 Visa

 Cheque

 Money order Expiry date:

Cardholder’s name: Cardholder’s signature:

Australasian Sonographers Association Ltd ABN: 64 991 983 051

All prices quoted are in Australian dollars and include 10% GST

Please allow up to 10 business days for your application to be processed

Please forward your completed application form, together with proof of enrolment in an accredited sonography course to: P: PO Box 356, Dingley Village VIC 3172 F: + 61 3 9558 1399 E: members@a-s-a.com.au OFFICE USE ONLY: Date received:

Member #:

Date entered:

Entered by:

[Corporate application form 2015]

Page 1 of 1

CORPORATE MEMBER APPLICATION FORM

Name:

ASA2016 MELBOURNE TERMS AND CONDITIONS Privacy statement & release

Complete the application form and return with your deposit to: Australasian Sonographers Association Attention: Stuart Giles, Head of Marketing and Business Development PO Box 356 DINGLEY VILLAGE, VIC, 3172

9. ASA protects the privacy and security of information provided by you. We are bound by the privacy principles contained in the Privacy Act 1988 as amended from time to time. ASA collects and stores your personal information for the purposes of providing membership services, education and training programs.

Deposit of 50% of the total cost is required to secure sponsorships. Balance due: Friday 26 February 2016. Packages taken out after this date will be required to pay the full sponsorship amount at time of booking. Payment can be made by credit card – we accept Visa and MasterCard only, Cheques or direct deposit (EFT). A tax invoice/receipt will be issued. Note: Sponsorship applications will not be deemed confirmed unless a payment deposit is received with the booking form. Payment, payment schedule and cancellation 1. The Australian Goods and Services Tax (GST) of 10% is applicable to all goods and services offered for ASA2016 Melbourne (and SIG2016 Queenstown). 2. The sponsorship and the exhibition booths will be allocated strictly in accordance with the date of receipt of the signed booking form. 3. Direct deposits (EFT) must be made into the nominated account by the ASA. 4. A deposit of 50% is required upon booking with the balance paid no later than Friday 26 February 2016. A letter of confirmation will be provided, together with a tax invoice for the full amount payable. 5. Deposits not paid within 30 days of application will result in the space being made available for re-sale. 6. No sponsor or exhibitor will be allowed to participate until the full payment and booking form have been received. 7. By signing the application form, the sponsor agrees that the ASA shall retain 10% of the contract price in the event that a cancellation is accepted less than four months before the meeting and 50% of the cancellation is accepted after that time. 100% of the contract price will be forfeited if the cancellation is accepted within two months of the meeting. 8. The ASA reserves the right of refusal of any application.

10. By completing the sponsorship form, you agree to the use of your exhibitor information by the ASA to process your application; to contact you about our products and services; and for internal purposes. The ASA will not sell or give your personal information to third parties. For more information on our privacy policy, visit www.a-s-a.com.au. If you do not wish to receive marketing information from ASA please contact marketing@a-s-a.com.au. 11. In applying to sponsor the ASA event, exhibitors grant permission to ASA, its agents and others working under its authority, to take and to have full and free use of video/photographs containing their image/likeness 12. It is understood these images may be used for promotional, news, on-line/ multimedia, research and/or educational purposes by and for ASA. Exhibitors agree that they are not entitled to remuneration, residuals, royalties or any other payment from ASA in respect of their image/likeness or its use. Exhibitors release, discharge, and hold harmless, ASA and its agents from any and all claims, demands or causes of actions that they may hereafter have by reason of anything contained in the photographs or video. Should a registrant not agree to the above image release, they must advise ASA by emailing marketing@a-s-a.com.au Sponsorship and exhibition 13. The ASA will take all diligent care to fulfil the above mentioned sponsorship and exhibitor packages. 14. Sponsors and exhibitors are responsible for providing all their requirements i.e. furniture, banners, artwork, promotional material and any other material within the timelines outlined in this package. 15. The ASA will provide security within the exhibition area for the duration of ASA2016 Melbourne. It is the responsibility of sponsors and exhibitors to ensure that equipment and valuables are not left unattended for the duration of the conference.

16. The event organiser (ASA) and event venue accept no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes riots or any cause whatsoever. Sponsors and exhibitors are advised to insure against such liability. 17. Whilst every care is taken in program content/structure, the ASA reserves the right to alter/substitute components to the event as deemed appropriate. 18. Exhibitor stands and booths are allocated on a sole entity basis, unless otherwise indicated and agreed to by the ASA. Cross promotion is strictly prohibited. Exhibitors must follow the guidelines agreed to when purchasing exhibition space. Any deviation from this will result in the sponsor and exhibitors forfeiting their exhibition space. No funds will be returned. 19. The ASA assumes no liability whatsoever for omissions or default, whether negligent or otherwise of those airlines, hoteliers or other persons providing services to the registrant. 20. The ASA reserves the right to prohibit entry of any trade delegate at the event, or eject any exhibitor delegate from the event based on behaviour deemed inappropriate by ASA staff and/or its agents and others working under its authority. 21. If the ASA cannot hold the event due to Acts of God, war, government regulations, disaster, strikes or other events outside of ASA’s control, then the sponsors and exhibitors shall not be entitled to any refund or to claim for any loss or damage. 22. Exhibitors must abide by the rules of the Melbourne Convention and Exhibition Centre. 23. Exhibitors must strictly adhere to the bump in and out times. 24. Exhibitors are not permitted to pack up or leave prior to the event concluding.

For more information please contact: Australasian Sonographers Association PO Box 356 Dingley Village, VIC, 3172 T: (+61 3) 9552 0000 F: (+61 3) 9558 1399 E: meetings@a-s-a.com.au W: www.a-s-a.com.au

TERMS AND CONDITIONS

Booking and payment details