Candidature Package for IFMSA-Egypt NEO-Out 22/23 | Mostafa Wassim by AUSSS.

MOSTAFA WASSIM NEO OUT 2022-2023 CANDIDATURE PACKAGE

CONTENTSCONTENTSOFTABLEOF

01 CURRICULUM VITAE 02 MOTIVATION LETTER 03 PLAN OF ACTION TABLE

Observerships El Demerdash Hospital, Cairo, Egypt Obstetrics and Gynecology observership, July 2017. Psychiatry observership, August 2018. IPO Hospital, Curitiba, Brazil Cura El Nasr Specialised Hospital, Cairo, Egypt Orthopaedics observership, July 2019. Otorhinolaryngology observership, December 2021. Research Co-Authour in a submitted paper with the title (Egypt’sResponse to COVID-19: An Integrated Strategy). Co-Authour in a submitted paper with the title (The Use of Mebendazole in COVID-19 Patients: A Retrospective SingleCenter AttendedStudy).twoonline research camps.

Sixth Year Medical Student at Faculty of Ain Shams University. President of AUSSS Ain Shams. CONTACT Egypt 14/09/1998 Locally; AUSSS-Ain Shams: -President 2021/2022. -Vice President 2020/2021. -LEO/LORE 2019/2020. -Members Engagement Local Coordinator 2017/2018. -Contact Person and Exchange Team Member 2017/Present. Nationally; IFMSA-Egypt: -IFMSA-Egypt 11th WinterCamp -IFMSA-Egypt Third NGA for the term 2020/2021 hosted by -IFMSA-Egypt-IFMSA-EgyptKMSA-Kena.12thWinterCamp.ThirdNGAforthe term 2021/2022 hosted by ASSA-Alex. IFMSA Egypt Incoming Assistant 2021/2022. Attended Presidents Sessions in 4 NGAs: -IFMSA-Egypt End Term NGA hosted by SSS-Kasr Al Ainy 2017/2018. Attended Exchange Sessions in: -IFMSA-Egypt End Term NGA hosted by OSSS-October -IFMSA-Egypt2018/2019. First Term GA hosted by BSSS-Benha 2019/2020.

High School (2013-2016) Nefertari British International School

A hardworking, dedicated medical student who is eager to grab all the learning opportunities to achieve the utopian version of all their furutre goals.

IFMSAEDUCATIONEXPERIENCE

/mostafa.wassim.9https://www.facebook.commostafawassimmostafaogv@gmail.com+201157760012Egyptian/BritishShoroukCity,Cairo,

BACHELOR OF MEDICINE; BACHELOR OF SURGERY (MBBS). A student at the Extended Modular Program (EMP) which is the first credit hours system teaching integrated modules in Egypt with a focus on early clinical exposure and life-long learning.

CURRICULUMVITAE

Faculty of Medicine Ain Shams University

ABOUT CURRENTLYME

Medicine

Graduated from the IGCSE system with a score of 100% (10 A*). Med School (2016-2023)

OTHER STUDENT ACTIVITIES SKILLS

Video Editing Internationally; IFMSA: -SCOPE/SCORE Sessions Team in EMR 17. -Attended PRET in Pre-EMR 18 held in Monastir, Tunisia. -Attended GHA Workshop in MoroCamp 4.0 held in Saïdia, -AttendedMorocco.

TECHNICAL SKILLS IFMSA Exchange Portal Microsoft Office Google Suite Canva PERSONAL

TMET in Pre-APRM 22 held in Kuala Lumpur, -AttendedMalaysia. TNET in Pre-AM 22 held in Istanbul, Turkey. -Facilitated Exchange sessions in IFMSA-Morocco’s 15th NGA. -Facilitated AMSB-Sofia UAT and EA for August 22 Incomings held in Sofia, -ParticipatedBulgaria.inExchange Week 2020 Inetrnational SWG. -Participated in Public Health Exchanges SWG 2020/2021. -Attended LeMSIC Lebanon National Research Camp -Attended2020/2021.a series of EMR Talks Exchanges Webinars

-IFMSA-Egypt First Term GA hosted by OSSS-October -IFMSA-Egypt2020/2021.

LEO/LORE Weekend hosted by OSSSOctober -Outgoing2019/2020.ProcessWebinar 2020/2021. Facilitated Exchange Sessions in: -IFMSA-Egypt LEO/LORE Weekend hosted by FMSAFayoum 2021/2022. -Online CB Webinar 2021/2022. -IFMSA-Egypt 12th WinterCamp. -IFMSA-Egypt Third NGA for the term 2021/2022 hosted by -MMSA-MustASSA-Alex.PDT2for the term 2021/2022. Attended 3 National Exchange Weekends (Siwa 2019, Dahab 2019, Marsa Allam 2022) Conducted IFMSA-Egypt Incoming Campaign 2021/2022. AIESEC AUC (2015/2018): -AIESEC AUC Rookie 2015/2016. -Outgoing Global Volunteer (OGV) Team Member -Talent2016/2017.Management Middle Manager and Team Leader 2017/2018. International Students Leadership Conference in AUC (ISLC): -Psychology Workshop Delegate 2016/2017. -Culture Workshop Delegate 2017/2018. Artkhana Culinary Team Member (2017/2018)

GermanArabicEnglish LANGUAGES

Crisis LeadershipAdaptabilitySelf-motivationCommunicationDecision-MakingManagement HOBBIES GuitarCyclingCookingTravellingSwimmingPlayingVideography&

-IFMSA-Egypt2021/2022. 10th WinterCamp held in North Coast 2019/2020.

Yours MostafaTruly,Wassim

With that being said, and as a person who believes in the powerful impact IFMSA Exchanges has on med students. I am hereby signing up to putting my all in and investing as much time, energy, and resources into making IFMSA Egypt exchanges one of the best recognized exchange programs in the world. I truly believe in the potential IFMSA Egypt and its members have, and I aspire to build a legacy throughout the term that will hopefully last ages.

I hope that I can gain your trust to serve as your NEO Out for the upcoming term. Promising that I will do my best to make sure that you and your fellow med students will have the best exchange experiences ever, and will truly reach the sensation of ‘living life in a month, not a month in life’.

I strongly believe that going on an exchange during med school years is one of the best experiences a med student can go through. It is with no doubt that IFMSA Exchanges provide an intercultural learning setting that allows med students to encounter a phenomenal medicocultural experience that surely contributes in shaping the future doctors they aspire to be.

Dear IFMSA Egypt family, I am Mostafa Wassim, a 6th year medical student in Ain Shams university. I am presenting my candidature for the position of IFMSA Egypt’s National Exchange Officer for the Outgoings (NEO-Out) for the term 2022/2023.

For more than five years now, I have been affiliated with IFMSA Exchanges. I started as a rookie contact person who knew nothing other than a few cool spots to chill with the incoming students, and made it all the way to becoming a part of IFMSA Egypt’s National Exchange Team and attending a myriad of exchange related sessions/events on regional and International levels.

Throughout the past five years, IFMSA Exchanges gave me the opportunity to learn, develop, and grow. It gave me the chance to create bonds and friendships that will hopefully last a lifetime, and the blessing to be surrounded by people that reshaped how I envision life and perceive the future. I owe IFMSA Exchanges a huge part of the person I am today, as it made me go through a rollercoaster of experiences, situations, and emotions that played a major role in developing me on personal and professional levels.

MOTIVATION LETTER

1. PREPARING THE GROUND 2. INTERNAL DEVELOPMENT 3. SUSTAINABILITY 4. OUTREACH & VISIBILITY 6. AVAILABILITY REPRESENTATION&5. MARKETING, PUBLIC RELATIONS & COMMUNICATION PLAN OF ACTIONPLAN OF ACTION

7 SUMMARYPOA 1. Preparing The Ground: A. Situational Analysis. B. National Team Selection. C. Building Rapport with the LEOs. D. Annual Working Plan. 2. Internal Development: A. Academic Quality. B. Capacity Building. C. SCOPE Activation. D. Collaborations with other SCs E. Aligning national exchange work with IFMSA-Egypt’s work. 3.Sustainability: A. Visa Issues. B. Finances. C. Members Engagement and External D.Representation.Handover. 4.Outreach & Visibility: A. Academic Recognition. B. Tutor Recruitment and Engagement. C. SCOPE External Affairs. D. Domestic/National Exchanges. 5.Marketing, Public Relations, & Communication: A. Outgoing Campaign. B. IFMSA Egypt Exchange Social Media. C. SCOPE Newsletter and New Marketing Strategies. 6.Availability & Representation: A. Impact on the Local Level. B. Duties as an IFMSA Egypt Official. C. National Participation. D. Regional and International Participation.

THEPREPARINGGROUND

iv. Create a detailed excel sheet showing the status of each of the previous term contracts’.

vi. Reach out and communicate with NEOs in order to solve the problems of late CAs, ILs, and Visa rejections as much as possible. vii. Refresh and renew as many spoiled contracts as possible.

A. SITUATIONAL ANALYSIS & PROBLEM SOLVING

x. Work on enhancing relationships with all NMOs, especially the ones that we’re looking forward to sign contracts with in the upcoming term. This will be achieved by; being responsive to all the communication channels, being present at all times, and having proper problem solving and crisis management skills.

iii. Establish contact with SCOPE IT.

It is quite clear that the world is thankfully starting to open up after the COVID pandemic,and the exchange is finally starting to heal from the repercussions it faced since 2020. However, it is apparent to everyone that we are still facing certain struggles on the national level. That’s why I hope to start my term by paying special attention to the pressingproblems that are endangering the success/sustainability of our exchange programs, andputting our LCs at risk due to the high number of postponements and cancellations throughout the past 3 terms.

viii. Make sure that the LCs and their outgoings are satisfied with the solutions we’re reaching regarding their concerns. ix. Work hand in hand with the NEO IN and LC Presidents to figure out solutions for thecapacity issues, to be able to enhance our relationships with the NMOs that faced troubles in sending their outgoings to IFMSA-Egypt.

ii. Establish contact with NEOs through official channels (NEO Server) and non-official channels.

i. Ensure a swift thorough handover from my predecessor.

v. Update the already existing LC concerns sheet, and figure out ways to solve the pressing concerns that are hindering our outgoings as soon as possible.

vii. Create a needs assessment form for the national team to know which competencies they’re lacking.

iii. Update the selection criteria of the applying candidates.

As someone who got to practically witness the structural change in IFMSAEgypt’s National Exchange Team, I will make sure to reflect my overall experience to the next IFMSA-Egypt EB, NEO IN, and NORE, to make sure we can utilize the national team positions optimally, and to be positive that the positions will allow the individuals holding them to grow and expand their knowledge while adding to the quality of IFMSA-Egypt Exchanges. That’s why it’s important to:

ix. Establish a monthly reporting system for the national team, together with a mental health watch system to make sure they’re not burnt out.

x. Engage the national in as many regional and international opportunities as possible, and give them the chance to fly solo in some tasks to prepare them to lead IFMSA-Egypt exchanges in the upcoming terms.

iv. Thoroughly prepare the interview questions with NEO IN and NORE that will ensure the selection of the most qualified candidates.

i. Update the job description of IFMSA-Egypt’s National Exchange ii.Team.Look into adding new positions.

vi. Carry an induction meeting (preferably physical) with the accepted candidates for team building, ground rules, and setting expectations.

v. Encourage experienced candidates to apply and be there for them and answer any of their questions.

viii. Conduct a competency based national team training to capacitate the national team and prepare them for the upcoming term.

NATIONAL TEAM SELECTION & TEAM BUILDING

11 C.

WITHRAPPORTBUILDINGTHELEOs

Local exchange officers undoubtedly play a crucial role in maintaining the success and sustainability of IFMSAEgypt’s Exchanges. Building solid relationships and enhancing the chains of communications with the LEOs is a chief cornerstone to ensure a successful term. Therefore, we have to insure that: i. Start the term with a round of introductions on the WhatsApp group to break the ice. ii. If possible, conduct an online team building before the first term NGA and LEO/LORE Weekend. iii. Make sure that all the LEOs feel comfortable in reaching out to me on a personal and professional level by establishing communication iv.channels.Planamonthly check up/meeting with the LEOs to keep in touch, and try to plan physical gatherings every once in a while. v. Make sure to add an inclusive social program to the LEO/LORE weekend and ensure active participation of everyone.

ii. Try to target/advocate for our national priorities for the term 22/23 through exchange related events. ii. Consult and brainstorm with the NEO IN and NORE to make sure we are united and working towards the same goals. iii. Assist the National Team in creating AWPs that will serve the overall purpose of exchanges throughout the term.

i. Carefully look into IFMSA-Egypt’s strategic plan and exchange IOGs and make sure my AWP is aligned with them.

iv. Be open to adjust my AWP based on the needs of the NMOs or to be able to match any unforeseen events. WORKING PLAN

D. ANNUAL

I believe that creating an AWP is one of the most important milestones of the term. The AWP could be used throughout the term to make sure I am still on track. I am planning to:

DEVELOPMENTINTERNAL

v. Ensure that all AFs are sent before the deadline, for our outgoings to be eligible to get their desired cities/departments.

iii. Set a strict timeline for outgoing selection, and ask all the LCs to share with me their outgoing selection details beforehand. I will also try to attend some of the exams/interviews if possible.

iv. Ensure that all LCs conduct a PDT 1, and assist them in preparing the PDT 1 outline and materials. I will try to attend some PDTs if possible.

vi. Carry a series of online Educational Activities for the selected outgoings. The goal of these EAs is to make the outgoings more familiar with important exchange related topics including but not limited to; Global Health, Universal Health Coverage, Ethics in Exchanges, SOGI in Exchanges, etc... Overall we aim to enrich Global Health Education and Social Accountability awareness in our outgoings. The nine steps of academic quality are undoubtedly the base of our work, and we should spare no efforts to enhance our academic quality to make sure that both our outgoings and incomings have the most academically enriching experience. We should aspire to reach IFMSA’s and SCOPE’s vision and mission through a better academic quality. I will make sure to work throughout my term hand in hand with the NEO IN to achieve a better overall academic quality. However, as the main responsible for the outgoing division I will try to;

i. Go through the candidate and consult with the NORE and the EB if it needs any update.

ii. Share the candidate with the LEO-OUTs on their personal emails to ensure confidentiality.

ACADEMIC QUALITY

vii. Conduct a 2-day conference in May with the following goals; -Carry a PDT-2 using the UNESCO PDT Manual as guideline. -Make sure that our outgoings have a good understanding of SCOPE Handbook and SCOPE Terms and -InviteRegulations.previous outgoings to share the outcomes of their exchanges with the upcoming outgoings.

-Conduct hands on EAs as for instance; basic surgical skills workshop, suturing workshop, first aid workshop… -We can collaborate with SCORE to conduct research related EAs (Basic Research Methodology, Open Science, Open Data, Open Access, and others) as well viii. Create a student feedback google form, that will be used alongside the EF to evaluate the experience of the outgoing regarding the academic program they received, the social program, and the visa issues they encountered (overall quality assessment). Analysis of the results of this form can help us come out with solid conclusions about which NMOs we should prioritize while signing contracts for the new exchange ix.season.Wecan also look into creating a tutor feedback form to be filled by the outgoing’s tutor alongside SCOPE Handbook. This could give us a better insight about the efficiency of our outgoing selection process and the competencies that we can try to support our outgoings with for a better x.representation.Workonupdating the LEO Folder with all the necessary materials that the LEOs may need.

-Create a simulation to prepare the outgoings for the multi-cultural setting.

-Invite external speakers (famous travellers) or members experienced in traveling to share travel tips, most common struggles for first timers, as well as visa tips with the outgoings. -Allow outgoings that are travelling to the same country to establish connection together as this might help them later on during their exchange.

iii. Work on enriching Exchange sessions in NGAs and encourage more people to attentively attend them.

xi. Work alongside the NEO IN in preparing the Cleopatrain SRT, and if possible coordinate/facilitate in the PRET as an Exchange Trainer.

in attending PRET and TNET in preparing an impactful agenda for IFMSA Egypt’s LEO/LORE Weekend.

ii. Work with the NEO IN and NORE to create a solid CB plan for the term and implement it into our AWPs.

iv. Introduce the concept of sessions team to the exchange sessions as I personally believe this is one of the best way to learn learning by doing/ v.facilitating.Encourage active promising members to apply to the NGA’s ST and guide them through the process of preparing sessions outline, facilitating sessions, and taking feedback.

vi. Make sure that there’s a quality assessment to exchange sessions. I will pay special attention to creating pre and post evaluation forms as well as feedback forms for all IFMSA Egypt Exchange events (NGAs, Webinars, LEO/LORE vii.weekends…)Usemyexperience

On a personal level I believe that CB is the most important point/pillar in my POA. The COVID situation has negatively affected the capacity of exchanges globally. As one of the few people left in IFMSA Egypt who has witnessed and worked in exchanges before the pandemic, I will strive to make IFMSA Egypt’s Exchange great again. I believe that through CB I will be able to prepare future leaders that will be taking IFMSA Egypt Exchanges places. That’s why I need to:

CAPACITYB. BUILDING

i. Start the term with a detailed needs assessment form, to be able to highlight the main focus areas that we’ll have to work on throughout the term.

viii. Look into creating multiple phases of the LEO/LORE Weekend. ix. Work alongside the CBSDD and the EB to create a proposal and implement a National Exchange Training that graduates national exchange trainers. This training could be added to IFMSA Egypt’s League of Workshops.

x. Look into the possibility of adding a PRET to the Pre-WinterCamp as a SRT.

to SCOPE inactive LCs to assist them in negotiating with their faculty officials and tutor recruitment.

v. Make sure that the buddy system that will be created (discussed later) will be supportive to these LCs in activating exchanges in their LC.

IFMSA Exchange Family is growing, and new LCs are joining us by becoming candidate members. I am looking forwards to start engaging the SCOPE inactive LCs and work on their activation. Not only to give their members an opportunity to go on an exchange, but to also utilize their capacity to host incomings and solve any national capacity issues in hosting incomings. I am planning to:i.Do a situational analysis, and create an excel sheet with SCOPE inactive LCs and the problems that are hindering them from activating SCOPE.

C. SCOPE

ACTIVATION

ii. Brainstorm with the national team on how to overcome these problems.

iv.tutors.LCvisits

iii. Provide these LCs with endorsement letters and tutor recruitment handbooks, and thoroughly elaborate to them how to get Faculty approval and how to recruit

I have never been a fan of the stereotype that Exchange people are always there in NGAs to chill. SCOPE as the first created committee in IFMSA has a lot to do with serving IFMSA’s mission and vision, and I am sure that it crosses paths with other SCs as well. I am planning to utilize my year to change the false impression about SCOPE people, by working on conjoint events, campaigns, workshops, and sessions with other SCs. This could be achieved through:

i. Educational Activities! In my opinion Educational Activities provided to Outgoings and Incomings are the best example on why and how SCOPE should collaborate with other SCs. We can implement conjoint national EAs by:

-Conduct conjoint sessions with SCORP targeting Discrimination and gender bias in research and medical diagnosis, intersectionality and the right to health, and vulnerable groups and minorities.

D. COLLABORATIONS WITH OTHERCOMMITTEESSTANDING

-Including other SCs in the series of webinars and the conference that we will be conducted for outgoings.

D. COLLABORATIONS WITH OTHERCOMMITTEESSTANDING

iv. Work alongside the NPO on developing IFMSA Egypt’s Public Health Exchanges.

vi. Use my Exchange related experience to provide any necessary help required by the NORP in creating an IFMSA Egypt SCORP Camp if they are planning to.

SCs in physical national educational activities that will be conducted to both outgoings and incomings throughout the term.

v. Use my Exchange related experience to provide any necessary help required by the NORA in organizing IFMSA Egypt’s SCORA Exchange.

iii. Conducting at least one conjoint session with each SC throughout the term in any NGA to tackle important exchange related topics as discussed before with our LEOs.

-Conduct conjoint sessions with SCOPH targeting Global Health Education, Universal Health Coverage, Health Systems, Mental Health, Climate Change and Health and sustainable environmentally friendly

-Conductexchanges.conjoint

-Conduct conjoint sessions with SCOME targeting meaningful student engagement, Evidence based medicine, and the road to becoming skilled medical ii.practitioners.Includeother

sessions with SCORA targeting SOGI, Consent, and Ethics in Exchanges.

-Experience level will be decided on basis of the duration for which a LC was SCOPE and SCORE active, and the number of incomings they host and outgoings they send each year (similar to the quota score).

-Each national officer will be responsible for around 10 LCs (3-5 buddy groups) and will establish a non-official communication with them (WhatsApp group). SYSTEM

E. BUDDY

-The buddy system should allow the less experienced to consult the more experienced LC if they’re facing any troubles, the buddies could also collaborate together in conducting UATs, PDTs, EAs, and Social Programs.

i. Create a multidisciplinary buddy system in which; -Less experienced LCs will be paired up with more experienced -Eachones. LC will have one or two buddies (e.g. one experienced LC will be placed with two less experienced ones) -It’s preferred to pair up the LC based on similar geographical distribution (e.g. experienced LCs in upper Egypt will be paired with the less experienced LCs in upper Egypt).

During my 2 years serving as a member of the EB of my LC, I witnessed the buddy system being implemented for the first time on a local level, and I got to experience how important it was on a personal and professional level. That’s why I believe that introducing the buddy system in exchanges will surely have a myriad of benefits. That’s why I am planning to:

-Each National Officer will follow up with his designated LCs and will ensure to always be there for them to help them in sorting out any problems they face or reaching any goals they aspire to reach.

-The national officer will hand a needs assessment form to each LC, and will arrange a follow up meeting to discuss the main priorities of each LC and set together a LC development plan for the exchanges.

ii. Since this will be implemented for the first time, an anonymous feedback can be created and shared with the LEOs for them to share their feedbacks about the system and how to improve it to better serve Exchanges.IFMSA-Egypt

SUSTAINABILITY

iii. A call for a SWG should be opened, and the SWG should start working on a visa booklet and hopefully it could be ready by the end of April.

Visa issues and rejections are one of the unfortunate events that negatively affects the mental health of our outgoings, and stresses out both the LEOs and NEOs. Sadly, this something that we can’t 100% control. However, we can do our best to ensure that our outgoings can acquire their visas as smoothly as possible. This could be done through: i. Working in retrospect, by reaching out through our LEOs to previous outgoings that have successfully travelled to countries with problematic embassies, and that are cooperative enough to share with us their experiences with these embassies and How they successfully issued their visas. ii. Collected data from previous outgoings should be used to create a google drive with multiple folders, each folder will represent a country, and will contain the forshouldinformation/documentsnecessarytheoutgoingknow/havepriortoapplyingthevisa.

The booklet should contain a link to the drive folder created earlier and other general tips that should be put into consideration before applying to any embassy.

iv. A database should be created for the upcoming outgoings and the counties that they’re visiting so that we can also gather data from

A. VISA ISSUES

v.them.Wecan look into the possibility of issuing theirstudies)Egyptwhilealongsidethatletters/endorsementsupportletterstheoutgoingscanusetheInvitationlettersapplyingforvisas.tocompletetheirtohopefullymakevisaprocesseasier.

viii. Work on assisting the outgoings in obtaining any documents they might need from the hosting NMO to apply for their visas.

x. Make sure to send the hardcopy ILs to the LEOs as soon as I return from the xi.MM.Try as hard as possible to avoid the situation of late CAs with any NMO.

vi. As part of our academic recognition process, we can reach out to faculties officials’ and check with them the possibility of issuing official support letters to the outgoings (stating that they recognize our exchange programs and that they guarantee that the student will return back to Egypt to complete their studies) to hopefully make their visa process easier.

vii. Look into the possibility of reaching out to partners of IFMSA Egypt and ask them to issue endorsement letters for our exchange program.

ix. Make sure to collect the information of outgoings that will need a hardcopy invitation letter in a reasonable time period before the MM to have sufficient time to request them from the NMOs.

iii.exchanges.Assistthe LCs to find sponsorships to their exchanges.

Finances in exchanges is definitely a pressing topic worldwide. Many LCs face financial burdens while handling their exchange programs that could threaten the existence and sustainability of LC. That’s why we

ii. Conduct sessions in collaboration with IFMSA Egypt’s FSDD to discuss finances in exchanges, and possible fundraising strategies that the LCs could use to support their

iv. Assist the LCs that are facing financial difficulties in setting financial plans for their exchanges.

i.should:Askthe LCs if they’re suffering from any financial burdens in the needs assessment form.

25 FINANCESB.

-Conduct top 3 LCs of the month competition.

-Conduct online LEO/LORE Weekends every 2 months. ii. On a Regional Level: -Make sure that our members are aware of the RT structure and are familiar with SCOPE RA and the initiatives held on the EMR level. -Make sure that our members are actively participating in any initiatives held on a regional level e.g. EMR Talks Exchanges Series that was held in the term -Work21/22. on selecting the most qualified candidates to attend SCOPE sessions in -MotivateEMR18. members to apply for SCOPE ST in EMR18 and guide them through the application process.

26 C. MEMBERS ENGAGEMENT & EXTERNAL REPRESENATION

-Reactivate IFMSA Egypt Exchange Facebook group, and encourage the members to post the activities they conduct on a local level.

IFMSA-Egypt is one of the biggest NMOs in the region and the whole world in terms of SCOPE active LCs and numbers of active members. It’s important to make sure that this manpower is being meaningfully engaged in our activities on the national, regional, and international levels. This could be done through; i. On a National Level: -Work hand in hand with the NEO IN, NORE, and National Team on developing a members engagement plan.

-Make sure that our members have a good understanding of SCOPE Terms and Conditions, SCOPE BCPs, and SCOPE plenaries, as these topics aren’t usually tackled on a national level.

-Make sure that all the international opportunities are shared with the members on the national exchange server and the LEO/LORE WhatsApp -Makegroup. sure to thoroughly explain the opportunities to the LEOs and motivate the qualified officers/members to apply.

-Motivate members to apply for SCOPE ST in MM and AM 23 and guide them through the application process.

-Work on selecting the most qualified candidates to attend SCOPE sessions in MM and AM 23.

-Motivate members to apply for workshops and trainings held in SRTs organized by nearby NMOs in our region. iii. On an International level:

-Try to make sure that at least one or two members apply to each SCOPE international SWG, and guide them through the application process so that hopefully IFMSA Egypt Exchanges are well represented on the international level throughout the term.

-Allow the LEOs to share their inputs regarding preparing the Exchange fair in -MotivateEMR18. members to apply for PRET in Pre EMR18.

-Allow the LEOs to share their inputs regarding preparing the Exchange fair in MM 23 and the Exchange and Contracts Fair in AM 23.

-Motivate members to apply for TNET in Pre MM and Pre AM 23.

i. Critically analyse the handover that I will take from my predecessor and make sure that any downfalls won’t be repeated in the next handover.

iii. Look into the possibility of creating a Handover Manual for the National Officers, National Team, and Local Officers with the NEO IN and NORE.

D. HANDOVER

Handover is an extremely important process specially in an organization with a high turnover rate as IFMSA. In my opinion handover is as important as the other work implemented throughout the term to ensure sustainability of the organization. That’s why it’s important to:

ii. Create a handover document from the beginning of the term, where I can keep track of important notes that I need to hand over to my successor so that I don’t forget anything.

OUTREACHVISIBILITY&

30 A. ACADEMIC RECOGNITION

i. Making sure that LEOs have a complete understanding of academic ii.recognition.Assessing the current situation and mapping the obstacles LCs are facing to reach academic recognition. iii. Working alongside the NEO IN, NORE, and EB in creating a solid plan for achieving academic recognition in as many LCs as possible. iv. Provide the LEOs with endorsement letters, support letters, and strategies to approach their faculty officials to achieve academic v.recognition.Payingvisits to the LCs that will need assistance in talking to their aculty officials to reach academic recognition. I believe that reaching full academic recognition of our exchanges on a national level should be one of our main goals. Not only for this term, but also on the long run as reaching full academic recognition is definitely something that is not going to happen overnight. Egypt’s national med school system includes an internship period (one or two years depending on the system) and going on a SCOPE exchange as an alternative to 4 weeks of the internship is definitely something we should all look forward to and unite to achieve. We can direct our work to reach academic recognition through:

i. Conduct tutor recruitment sessions in the first term GA and LEO/ LORE weekend.

iv. Make sure that the Local Officers are handing tutor certificates to the most invested tutors.

v. Work on utilizing the opportunity that SCOPE tutors already have a background about IFMSA and work on engaging them in IFMSAEgypt related events like our WinterCamp and medical congress.

vi. Work alongside the VP on providing external opportunities that can keep our tutors engaged.

ii. Develop a national tutor recruitment package that could be utilized by the LEOs in tutor recruitment.

iii. Look into the possibility of creating a tutor database and include the most invested tutors from all LCs in it.

viii. Look into the opportunity of working alongside the president and their alumni coordinator to try and approach our alumni to be tutors for our exchange programs. Tutors are one of the most important stakeholders of our exchange programs. We should always make sure that they are highly interested, motivated, and looking forwards to working with us. & ENGAGEMENT

vii. Look into the idea of creating a facebook group to gather and engage tutors from different universities to offer them a sense of belonging and motivate them to share their work with our students to help engage them even more.

B. TUTOR RECRUITMENT

AFFAIRSEXTERNALSCOPEC.

I have been witnessing IFMSA-Egypt’s Exchanges on a national level for a long time now. I believe that we have a lot to work on to develop SCOPE’s external affairs on a national level.

iv. Work on providing external opportunities for our outgoings (basic surgical skills workshop, first aid workshop, suturing workshop…).

i. Work alongside the VP, NEO IN, and NORE on stakeholder mapping and brainstorming ideas for potential partnerships and collaborations that can be useful for our members, outgoings, and ii.incomings.Workwith the VP on placing a SCOPE External Affairs plan for the term and incorporate it in our iii.AWPs.Work on signing MOUs and TORs with potential partners and planning exchange related events with them (e.g. National EAs, Outgoings Conference, National Exchange Weekend).

-Open a call for inputs to gather inputs from LC presidents on how to initiate and maintain National Exchanges (e.g. duration, academic objectives, social objectives, educational activities, finances, regulations, coordinators, etc..).

DOMESTIC/NATIONALEXCHANGES

-Create IOGs to govern how national exchanges should be coordinated and handled.

-Reach out to LCs and do a situational analysis to know which LCs will be capable of hosting med students from other universities.

As we all know, most of the med students out there are enthusiastic about signing up for exchange programs. Unfortunately, not everyone gets the chance to go on a SCOPE or SCORE Exchange due to the limited number of units. However, organizing national/domestic exchanges can have a myriad of benefits. Whether it will be organized on a bilateral level between LCs or a unilateral level with external non-university hospitals, it will definitely be a huge step for our NMO and it will increase the level of impact we have on med students in Egypt. Therefore, we’ll have to:

-Work with the VP on mapping and reaching out to well recognized public and private sector hospitals that can host med students in partnership with IFMSA Egypt.

-Create terms and conditions to sustain national exchanges.

-Allow LCs to work on creating invitation packages to their exchange programs (including; requirements, departments, lodging, boarding, social program, terms and conditions, etc..).

-Organize a national exchange and contracts fair for the LCs to sign contracts together if we reach promising outcomes.

-Look into the possibility of assigning a national team position to coordinate the national exchange program, and check with the LCs the possibilities of adding a local exchange officer on national exchanges or a national exchange coordinator in their local -Workteams.oncreating a national exchange database/drive.

&PUBLICMARKETING,RELATIONSCOMMUNICATION

ii. Brainstorm a creative theme that we could use to market for both the academic quality and social program. iii. Brainstorm for catchy slogans and iv.hashtags.Create SWGs in the First term GA and LEO/LORE weekend to gather inputs from the LEOs that could be implemented in the outgoing campaign.

v. Create an outline for the campaign posts after finalizing the idea, theme, slogan, and vi.hashtags.Getan EB approval for the campaign.

The outgoing campaign is one of the most crucial steps in marketing our contracts. As a person who worked on IFMSA Egypt’s incoming campaign for the term 21/22, I have witnessed the pitfalls and the struggles that might be faced while conducting an online exchange campaign. I will use my experience as well as the experience of my predecessors to make sure that we conduct a successful outgoing campaign with a high reach. I will work alongside the NORE and the Outgoing assistant to:

OUTGOING CAMPAIGN

i. Analyse the previous years’ campaigns and highlight their strengths and weaknesses.

vii. Conduct a thorough meeting with publications to agree on the timeline and finalize the campaign’s outline.

ix. Create a sharing schedule for LCs and make sure that everyone is following the x.schedule.Setatime frame for the local online and physical outgoing campaigns and make sure they’re well represented, reported, and xi.documented.TrytopayLC visits for the physical outgoing

viii. Make sure that the campaign’s materials are gathered in a drive by the outgoing assistant and handed to the publications early enough for them to start working on the designs for posts, banners, flyers, etc...

iii. Work on investing more time and effort into our Instagram IFMSA Egypt Exchange page; add more interactive stories, highlights, reels, and iv.posts.Make sure to have a media coverage for our online and physical outgoing campaigns. v. Make sure that all our Outgoings are following the page and are tagging it in their stories while on exchange. vi. Encourage LCs to post more exchange related content on their social media platforms and create accounts specified for the exchange. vii. Make sure that we post and document our national, regional, and international activities and accomplishments (e.g; national exchange fair, EMR exchange fair, MM and AM exchange and contract fair, announcement of members accepted in national and international SWGs...).

B. IFMSA

I believe that we’re spending a tremendous effort on national and local levels to make sure that our exchanges have the best possible outcomes, that’s why it’s important to make sure that our work is well documented and well marketed for. In my opinion it’s important to show the world the amount of effort we’re investing in our exchanges, to encourage NMOs to be more enthusiastic to collaborate, work, and sign contracts with IFMSA Egypt. It’s undoubtedly important to: EGYPT EXCHANGE

SOCIAL MEDIA

using more social media platforms alongside Instagram to market for our exchanges.

i. Set a marketing strategy for the term alongside the NEO IN, NORE, and ii.PnSDD.Lookinto

iv. Open a call for submissions for the newsletter, and gather materials from our outgoings, incomings, LEOs/ LOREs, and exchange team members. The submissions could include interesting cases encountered during SCOPE/SCORE exchange, favourite social program memories, exchange funny moments/stories, local achievements for LEOs/LOREs, and achievements of IFMSA Egypt Exchange in general.

STRATEGIESMARKETINGNEW

It’s definitely important to keep putting effort into coming up with new marketing strategies that serves our purpose. Being innovative isn’t an easy process and we should all work hand in hand to achieve more creative outstanding strategies to market for our exchange programs. It’s important to: i. Conduct marketing sessions in NGAs and LEO/LORE ii.weekends.CreateSWGs in those sessions to gather inputs from the LEOs/LOREs about new marketing strategies that could be iii.adopted.Workwith the assistants, NEO IN, and NORE to develop a SCOPE Newsletter which could be published twice; once after the MM and once before the AM.

39 &NEWSLETTERSCOPEC.

AVAILABILITY REPRESENATION&

41 A. IMPACT ON THE LOCAL LEVEL i. Be there for the LEOs at all times and help them reach their personal goals. ii. Assist the LEOs and/or LC Presidents in developing their exchanges on a local level. iii. Ensure sustainability of the LCs for the upcoming years by capacitating their members and encouraging them to apply for more opportunities on the national and international levels. B. DUTIES AS AN IFMSA EGYPT OFFICIAL i. Attend all TOMs and make sure to be actively participating and adding to the overall environment of the TO. ii. Be there for the rest of the team on the personal and professional levels. iii. Assist the NEO IN and NORE in anything they might need and cover them during their exam period. iv. Establish good dynamics with my EB Buddy and make sure everything always goes smoothly. vi. Represent IFMSA-Egypt in the best way in different vii.situations.Continuous updating and reporting of IFMSA-Egypt SCOPE plans and progress to the rest of TO members to gain their support and advice. viii. Be there whenever IFMSA Egypt needs me.

INTERNATIONAL&PARTICIPATION

ii. Ensure good representation of IFMSA Egypt in SCOPE Sessions Internationally. iii. Actively participate in exchange fairs and contract fairs and try to win in any exchange fair. iv. Establish good relationships with SCOPE IT and other NEOs.

iv. Contribute in International SWGs, Session’s Team, or Facilitating PRETs/ TNETs to make sure that IFMSA Egypt is always well represented.

i. Attend the EMR, MM, and AM.

v. Conduct preparatory meetings for IFMSA Egypt members attending exchange sessions in regional/ international meetings.

42 C.

PARTICIPATIONNATIONALD.REGIONAL

i.Attend all NGAs ii. Participate in IFMSA Egypt’s SRT, CB Events, and any other friendly events (e.g. Ramdan Iftar)

“I alone cannot change the world, but I can cast a stone across the waters to create many ripples.” - Mother Teresa

THANK YOU!