AWARDS AND CONTEST GUIDELINES DEADLINES: Section 1: December 13th at 11:59 Section 2: January 26th at 11:59 Section 3: DCON 2023 Email to dconawards@gmail.com with no exceptions to deadlines **unless approved by the Awards and Recognition Chair + Committee at least one week prior to deadline SECTION 1 SECTION 2 SECTION 3 13th December January 26th March 30th
DISTRICT
& INTERNATIONAL As the 32nd District of Key Club International, our district is eligible to participate in the International Contest and Awards. The Awards and Recognition Committee of 2022-2023 reserves the right to submit submissions for International judging. The International Awards and Contests include: Sandy Nininger Distinguished Club Single Service Major Emphasis Club Poster Contest Club Video Contest Year In Review Contest Oratorical Contest Talent Contest INTERNATIONAL ONLY The following awards are available to clubs in the CNH KIWIN’S District but must be done independently and submitted to Key Club International. These awards will not be featured or presented at DCON. See Key Club International Guidebook for more information. Membership Growth Award Key of Honor
CRITERIA
It is of the utmost importance that all criteria are read correctly and completed correctly. Be sure to include all required forms, recommendations, and signatures. These items vary by award and failure to abide by these parameters will result in disqualification.
DISQUALIFICATIONS
Any deviations from the judging criteria for any contest/award will result in immediate disqualification. Any suspicious activity (e.g forgeries) on an award submission will also result in disqualification. The Awards and Recognition Committee reserves the right to revoke recognition for inappropriate behavior or harassment.
Only one submission of either Non-Digital or Digital Club Poster is allowed per club. (Not Both)
RESOURCES
NOTES
Section Award Resources: bit.ly/DCONAWARDS General Resources: bit.ly/RECOGNITION2023
AWARDS & CONTEST CATEGORIES Club Poster Non-Digital Club Poster Digital Club Website Division Website Club Video Club Newsletter Division Newsletter Club Merchandise Division Merchandise Club Outstanding Social Media Division Outstanding Social Media Distinguished Club Distinguished Club President Distinguished Club Vice President Distinguished Club Secretary/Team Distinguished Club Treasurer Distinguished Editor Distinguished Appointed Board Officer Distinguished Club Divisional Officer Advisor of the Year CNH KIWIN’S Member of the Year Resource Award Major Emphasis Program Minor Emphasis Program Most Improved Club Most Improved Division Partners in Service Sandy Nininger Medal Single Fundraiser Single Service Kiwanis Family Relations Governor’s Project Talent Show Contest Sid Smith Award Distinguished Senior Impromptu Essay KIK’S Spirit Awards Oratorical Contest Non-Traditional Scrapbook (Year in Review) Traditional Scrapbook (Year in Review) SECTION ONE SECTION TWO SECTION THREE
SECTION 1 TABLE OF CONTENTS Award Page Club Poster Non-Digital/Digital 12-14 Club Video 15-17 Club/Divisional Website 18-19 Club/Divisional Merchandise 20-21 Club/Divisional Newsletter 22-23 Club/Divisional Outstanding Social Media 24-25
SECTION ONE RUN THROUGH
VIDEO LINK
This is an optional video, here to help answer possible questions about awards in this manual
PAST EXAMPLES:
bit.ly/DCONAWARDS
SECTION ONE
SUBMISSION OVERVIEW (ALL AWARDS) DEADLINE: December 13th, 2022 by 11:59 PST EMAIL SUBMISSION TO: dconawards@gmail.com NO EXCEPTIONS **unless approved by the Awards and Recognition Chair + Committee at least one week prior to deadline EMAIL FORMAT: Subject: *Insert Name*, Distinguished *Insert Position*/ Award Name,*Insert Club Name*, *Insert Division Name* CC: Yourself Example: Maya Yates, Distinguished President, Rancho Campana High School, Turquoise Division Results will be announced at District Convention 2023
Award HOW TO SUBMIT Club Poster Non-Digital/Digital PDF/JPEG + INCLUDE ALL ATTACHED FORMS Club Video LINK + ALL ATTACHED FORMS Club/Divisional Website PDF (WITH LINK + ALL ATTACHED FORMS) Club/Divisional Merchandise PDF/JPEG + INCLUDE ALL ATTACHED FORMS Club/Divisional Newsletter PDF/JPEG + INCLUDE ALL ATTACHED FORMS Club/Divisional Outstanding Social Media PDF/JPEG + INCLUDE ALL ATTACHED FORMS ALL ATTACHED FORMS CAN BE FOUND IN THE SECTION MANUAL DISCLAIMER: The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges. SUBMISSION OVERVIEW (ALL AWARDS)
FOR ATTACHED FORMS, COPY THE LINK HERE INCLUDED: NOMINATION FORM, PROOF OF ATTENDANCE, CERTIFICATION If you wish to use your own forms, please create your own nomination form, proof of attendance, and certification DISCLAIMER: The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest. SUBMISSION OVERVIEW (ALL AWARDS)
CLUB
GUIDELINES - DIGITAL/NON-DIGITAL
A) The first place CNH KIWIN’S Club Poster contest winner will be eligible to compete in the International contest B) The poster should be designed to recruit new members for Key Club International, and should not bear the name of any school, community, or district. C) The poster should represent Key Club International as a whole and not fitted to a convention theme. D)
● Non-Digital: Entries in this category may not include material produced through electronic means, such as cameras and computer software. ● Digital: Entries in this category may include material produced through electronic means, such as cameras and computer software. E) The poster dimensions should be 18 inches by 24 inches, with the actual height and width not varying more than one-half inch for the prescribed contest dimensions. The poster should not measure more than one-eighth inch in thickness. F) The following information must be submitted with each entry ● Name of the KIWIN’S Club and District. ● Contact name and information for the artist producing the poster. The artist(s) must be a Key Club member(s) G)
POSTER
The CNH KIWIN’S Club Poster Contest will be conducted according to the following rules:
STYLE:
[INTERNATIONAL AWARD] EXAMPLES
SUBMISSION: ● Non-Digital: Posters should be scanned or photographed of to be sent via email ● Digital: Please send as JPEG file or PDF file H) Posters will be judged according to the following criteria: ● Originality/Creativity……………………………………………25 points ● Effectiveness for member recruitment……………………...25 points ● Appearance and artistic expression………………………..50 points
CLUB POSTER GUIDELINES - DIGITAL/NON-DIGITAL NOTES: A) Winning entries will become property of Key Club International and will not be returned to clubs. Key Club International reserves the right to reproduce any contest winners, providing appropriate credit to the CNH KIWIN’S Club and artist. B) All entries shall be in good taste and appropriate to the standards set by the Guidebook and Brand Guide of Key Club International C) The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest. D) Only one submission of either Non-Digital or Digital Club Poster is allowed per club. CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Webmaster: _____________________ Web Page: _____________________ KIWIN’S Club of __________________ Division: _______________________ Applicant Signature: _____________________________________________ INITIALS POSITIONS E-SIGNATURE E-MAIL PHONE W/ AREA CODE ADVISORS [ ] Faculty [ ] Kiwanis CLUB BOARD POSITION: [INTERNATIONAL AWARD]
THIS FORM MUST BE SUBMITTED AS PART OF YOUR ENTRY
CLUB VIDEO GUIDELINES The CNH KIWIN’S International Promotional Video will be conducted according to the following rules: A) The first place CNH KIWIN’S Club Video contest winner will be eligible to compete in the International contest. B) The promotional video must be produced by club members at a cost not to exceed $300. The video should be promotional for Key Club as an organization and/or the Key Club within its respective school/community. C) The length of the completed video segment should be no more than 60 seconds, containing no copyright music. D) The following information must be submitted with each entry: ● Name of the Key Club and District. ● Contact name and information for the member responsible for submission.. The artist(s) must be a Key Club member(s) ● Itemized listing of all costs associated with the video production E) {SUBMISSION} Videos will be judged according to the following criteria: ● Originality……………………………………………………….10 points ● Promotion of Key Club……………………………………….20 points ● Clarity of message…………………………………………....20 points ● Quality of production ● Sound Quality……………………………..10 points ● Picture Quality…………………………….10 points ● Overall Impression…………………………………………….30 points NOTE: F) All entries will become property of Key Club International and will not be returned to clubs. Key Club International reserves the right to reproduce or broadcast any contest entries. Winners of the International club video contest shall be uploaded to the YouTube channel following International Convention. G) All entries shall be in good taste and appropriate to the standards set by the Guidebook and Brand Guide of Key Club International. H) The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest. [INTERNATIONAL AWARD] EXAMPLES
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Winning entries become the property of Key Club International and will not be returned. Key Club International reserves the right to reproduce winning entries for any use deemed appropriate by Key Club International. THIS CERTIFICATION MUST BE ATTACHED TO YOUR EMAIL SUBMISSION CLUB CONTACT: President: ________________________________________________________________ Initials: ___________________________________________________________________ CNH KIWIN’S Key Club: ___________________________________________________ District: Cal-Nev-Ha KIWIN’S Division: __________________________________________________________________ E-mail: __________________________________________________________________ ADVISOR CONTACT: Select One: [ ] Faculty Advisor [ ] Kiwanis Advisor Contact Name: __________________________________________________________ Initials: ___________________________________________________________________ E-mail: __________________________________________________________________ Phone Number with Area Code: ___________________________________________ DIVISION CONTACT Select One: [ ] Lieutenant Governor [ ] Regional Advisor Contact Name: __________________________________________________________ Initials: ___________________________________________________________________ E-mail: __________________________________________________________________ Phone Number with Area Code: ___________________________________________ APPLICANT INFORMATION: *KIWIN’S Member Producing Video Contact Name: __________________________________________________________ Contact Address: _________________________________________________________ Contact Address: _________________________________________________________ City: ____________________ State: ________________ Postal Code: ______________
CLUB PROMOTIONAL VIDEO CONTEST THIS FORM MUST BE SUBMITTED AS PART OF YOUR ENTRY
KEY
CLUB/DIVISIONAL WEBSITE GUIDELINES
The CNH KIWIN’S Club Website Contest will be conducted according to the following rules:
A) Include the link to the website and five screenshots of your club/division’s website at the time of your submission. Screenshots must be attached with the award application email when submitting. Individual clubs may only submit one website. The website must be created by a CNH KIWIN’S member(s).
B) The website must have CNH KIWIN’S related materials
C) The website must be user friendly and accessible.
D) Weblogs (e.g Tumblr), social networking interfaces (e.g Facebook), and other similar sites will not qualify for the club website award.
E) E-SIGNATURES: This submission requires electronic signatures by the applicant and Faculty Advisor or Kiwanis Advisor. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. The Awards and Recognition Committee may contact these individuals for further verification. Please do not use digital signatures (scan copy of written signatures). E-Signature forms can be found on the following page.
F) The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest.
EXAMPLES
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Webmaster: _____________________ Webpage: _____________________ Club [N/A for Divisional Applicants]: __________________ Division: _______________________ Applicant Signature: _____________________________________________ CRITERIA Section 1 CONTENT A. Information of the webpage should be accurate and current. B. Webpage should provide original material and respectfully represent KIWIN’S with proper grammar and spelling, 40 Points Section 2 LAYOUT DESIGN AND ORGANIZATION A. Webpage design should be innovative and interactive. B. It should be well-organized and user-friendly for easy navigation. The website should function well with or without images. 20 Points Section 3 WEB LINK A. The website must be linked to http://www.kiwins.org 15 Points Section 4 MISCELLANEOUS A. Webpage download time should be reasonable and webpage should be readily accessible 5 points INITIALS POSITIONS E-SIGNATURE E-MAIL PHONE W/ AREA CODE ADVISORS [ ] Faculty [ ] Kiwanis CLUB/DLT POSITION:
CLUB/DIVISIONAL MERCHANDISE GUIDELINES The CNH KIWIN’S Division Merchandise Contest will be conducted according to the following rules: A) Club/Division merchandise consists of any merchandise B) Include screenshots of front, back, and all other sections of your merchandise design at the time of your submission. Screenshots must be attached to the award application email when submitting. C) The merchandise must display an original and current design that has been used to promote CNH KIWIN’S. It must be created by a CNH KIWIN’S member(s) with no professional assistance. D) The merchandise will be graded by the following: ● Aesthetic Appeal……………………………………………..15 points ● Creativity………………………………………………………..25 points ● Originality……………………………………………………….15 points ● Uniqueness of Design…………………………………………20 points ● Promotion of CNH KIWIN’S…………………………………..25 points E) The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest. EXAMPLES
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Winning entries become the property of Key Club International and will not be returned. Key Club International reserves the right to reproduce winning entries for any use deemed appropriate by Key Club International. THIS CERTIFICATION MUST BE ATTACHED TO YOUR EMAIL SUBMISSION CLUB INFORMATION: CNH KIWIN’S Key Club: [N/A for Divisional Applicants] District: Cal-Nev-Ha KIWIN’S Division: NAME OF ARTISTS(S): 1.) 2.) 3.) DATE AVAILABLE TO MEMBERS: NUMBER OF MEMBERS IN CLUB: HOW MANY SHIRTS WERE PRINTED: CONTACT INFORMATION: Contact Name: Contact Number:
CLUB/DIVISIONAL NEWSLETTER GUIDELINES
The CNH KIWIN’S Club/Division Newsletter Contest will be conducted according to the following rules:
A) When submitting, use a PDF form. Individual clubs may only submit one newsletter. Individual divisions may only submit one newsletter.
B) The newsletter must aim to recruit new members and contain information to promote CNH KIWIN’S. It should also include:
A. CNH KIWIN’S history, Kiwanis Family Structure, Key Club International, divisions in the district, and clubs in your division
B. Board structure of the division or club.
C. Contact information of the officers.
C) The newsletter must contain a wide variety of graphics, photographs, and other visuals.
D) The newsletter must follow Key Club International Graphic Standards. All content artwork, and graphics must be original and produced by a CNH KIWIN'S member(s).
E) E-SIGNATURES: This submission required electronic signatures by the applicant and Faculty Advisor or Kiwanis Advisor. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. The Awards and Recognition Committee may contact these individuals for further verification. Please do not use digital signatures (scan copy of written signatures). E-Signature forms can be found on the following page.
F) The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest.
EXAMPLES
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Officer Position: _____________________ Newsletter: ____________________ KIWIN’S Club of __________________ Division: __________________________ Applicant Signature:________________________________________ CRITERIA Section 1 CONTENT A. Information of the Newsletter should be accurate and current. B. Newsletter should provide original material and respectfully represent KIWIN’S with proper grammar and spelling 30 Points Section 2 LAYOUT DESIGN AND ORGANIZATION A. Newsletter Design should be creative and visually appealing. B. It should be well-organized and informative. All information must be easy to read. 25 Points Section 3 VISUALS A. Newsletter contains graphics, photographs, and other visuals that are originally produced. B. Points are taken off for visuals that are not original 30 Points Section 4 MISCELLANEOUS A. Show that the Newsletter is distributed to members via different means of publicity. 15 points INITIALS POSITIONS SELECT ONE E-SIGNATURE E-MAIL PHONE W/ AREA CODE ADVISORS [ ] Faculty [ ] Kiwanis CLUB/DLT POSITION:
CLUB/DIVISIONAL SOCIAL MEDIA GUIDELINES
The CNH KIWIN’S Outstanding Social Media Contest will be conducted according to the following rules:
A) Submit an E-Portfolio containing screenshots of your Social Media handle and provide links in the email submission. Individual clubs may only submit one application. Individual divisions may only submit one application.
B) The Social Media handle should be easily accessible to members and must consistently update members on a regular basis. It must also demonstrate engagement with members through comments, messages, etc. (Ex: Instagram stories with Q&As, quizzes, etc).
C) The Social Media handle must contain original photos, graphics and videos produced by the club or division, produced by a CNH KIWIN’S member(s).
D) The Social Media handle must follow Key Club International Graphic Standards.
E) E-SIGNATURES: This submission required electronic signatures by the applicant and Faculty Advisor or Kiwanis Advisor. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. The Awards and Recognition Committee may contact these individuals for further verification. Please do not use digital signatures (scan copy of written signatures). E-Signature forms can be found on the following page.
F) The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest.
EXAMPLES
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Officer Position: _____________________ Social Media: ____________________ KIWIN’S Club of __________________ Division: ____________________________ Applicant Signature: _______________________________________ CRITERIA Section 1 CONTENT A. The Social Media handle includes engaging content and consistent updates. B. Contain a variety of multimedia (graphics, photos, videos). C. Distribute and promote CNH KIWIN’S content. 40 Points Section 2 ENGAGEMENT A. Usage of #kiwinsforyou, tag CNH KIWIN’S accounts B. Show engagement with members through comments, messages, etc. (Ex: Instagram stories with Q&As, quizzes, etc). 40 Points Section 3 VISUAL ASPECTS A. Multimedia usage is visually appealing B. Good use of Key Club International Graphic Standard 20 Points INITIALS POSITIONS SELECT ONE E-SIGNATURE E-MAIL PHONE W/ AREA CODE ADVISORS [ ] Faculty [ ] Kiwanis CLUB/DLT POSITION:
CONTACT
Maya Yates Awards & Recognition Chair dawards@kiwins.org
