AWARDS AND CONTEST
GUIDELINES DEADLINES: Section 1: February 4th at 11:59 PM Section 2: February 25th at 11:59 PM Section 3: DCON 2024
February
February
DCON
4th
25th
2024
SECTION 1
SECTION 2
SECTION 3
Email to dconawards@gmail.com with no exceptions to deadlines **unless approved by the Awards and Recognition Chair + Committee at least one week prior to deadline
DISTRICT & INTERNATIONAL As the 32nd District of Key Club International, our district is eligible to participate in the International Contest and Awards. The Awards and Recognition Committee of 2023-2024 reserves the right to submit submissions for International judging. The International Awards and Contests include: Sandy Nininger Distinguished Club Single Service Major Emphasis Club Poster Contest Club Video Contest Year In Review Contest Oratorical Contest Talent Contest
INTERNATIONAL ONLY The following awards are available to clubs in the CNH KIWIN’S District but must be done independently and submitted to Key Club International. These awards will not be featured or presented at DCON. See Key Club International Guidebook for more information. Membership Growth Award Key of Honor
CRITERIA It is of the utmost importance that all criteria are read correctly and completed correctly. Be sure to include all required forms, recommendations, and signatures. These items vary by award and failure to abide by these parameters will result in disqualification.
DISQUALIFICATIONS Any deviations from the judging criteria for any contest/award will result in immediate disqualification. Any suspicious activity (e.g forgeries) on an award submission will also result in disqualification. The Awards and Recognition Committee reserves the right to revoke recognition for inappropriate behavior or harassment.
NOTES
RESOURCES Section Award Resources:
Only one submission of either Non-Digital or Digital Club Poster is allowed per club. (Not Both)
bit.ly/DCONAWARDS General Resources: bit.ly/RECOGNITION2023
AWARDS & CONTEST CATEGORIES SECTION ONE Club Poster Non-Digital Club Poster Digital Club Website Division Website Club Video Division Video
Club Newsletter Division Newsletter Club Merchandise Division Merchandise Club Outstanding Social Media Division Outstanding Social Media
SECTION TWO Distinguished Club Distinguished Club President Distinguished Club Vice President Distinguished Club Secretary/Team Distinguished Club Treasurer Distinguished Editor Distinguished Appointed Board Officer Distinguished Club Divisional Officer Advisor of the Year CNH KIWIN’S Member of the Year Resource Award
Major Emphasis Program Minor Emphasis Program Most Improved Club Most Improved Division Partners in Service Sandy Nininger Medal Single Fundraiser Single Service Kiwanis Family Relations Governor’s Project Talent Show Contest Sid Smith Award Distinguished Senior
SECTION THREE Impromptu Essay KIK’S Spirit Awards Oratorical Contest Non-Traditional Scrapbook (Year in Review) Traditional Scrapbook (Year in Review)
SECTION 1 TABLE OF CONTENTS Award
Page
Club Poster Non-Digital/Digital
11-13
Club Video
14-16
Division Video
17-18
Club/Division Website
19-20
Club/Division Merchandise
21-22
Club/Division Newsletter
23-24
Club/Division Outstanding Social Media
25-26
SECTION ONE
SUBMISSION OVERVIEW (ALL AWARDS)
DEADLINE: February 4th, 2024 by 11:59 PST EMAIL SUBMISSION TO:
dconawards@gmail.com NO EXCEPTIONS
**unless approved by the Awards and Recognition Chair + Committee at least one week prior to deadline
EMAIL FORMAT: Subject: Distinguished *Insert Position*/ Award Name, *Insert Name*,*Insert Club Name*, *Insert Division Name*
CC: Yourself Example: Distinguished Divisional Officer, Jennifer Nguyen, Marina High School, Jet Division
Results will be announced at District Convention 2024
SUBMISSION OVERVIEW (ALL AWARDS) Award
HOW TO SUBMIT
Club Poster Non-Digital/Digital
PDF/JPEG + INCLUDE ALL ATTACHED FORMS
Club Video
LINK + ALL ATTACHED FORMS
Division Video
LINK + ALL ATTACHED FORMS
Club/Division Website
PDF (WITH LINK + ALL ATTACHED FORMS)
Club/Division Merchandise
PDF/JPEG + INCLUDE ALL ATTACHED FORMS
Club/Division Newsletter
PDF/JPEG + INCLUDE ALL ATTACHED FORMS
Club/Division Outstanding Social Media
PDF/JPEG + INCLUDE ALL ATTACHED FORMS
ALL ATTACHED FORMS CAN BE FOUND IN THE SECTION MANUAL DISCLAIMER: The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges.
SUBMISSION OVERVIEW (ALL AWARDS)
FOR ATTACHED FORMS, COPY THE LINK HERE INCLUDED: NOMINATION FORM, PROOF OF ATTENDANCE, CERTIFICATION If you wish to use your own forms, please create your own nomination form, proof of attendance, and certification
DISCLAIMER: The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest.
[INTERNATIONAL AWARD]
CLUB POSTER GUIDELINES - DIGITAL/NON-DIGITAL The CNH KIWIN’S Club Poster Contest will be conducted according to the following rules: A)
The first place CNH KIWIN’S Club Poster contest winner will be eligible to compete in the International contest.
B)
The poster should be designed to recruit new members for Key Club International, and should not bear the name of any school, community, or district.
C)
The poster should represent Key Club International as a whole and not fitted to a convention theme.
D) ●
STYLE: Non-Digital: Entries in this category may not include material produced through electronic means, such as cameras and computer software. Digital: Entries in this category may include material produced through electronic means, such as cameras and computer software.
●
E)
The poster dimensions should be 18 inches by 24 inches, with the actual height and width not varying more than one-half inch for the prescribed contest dimensions. The poster should not measure more than one-eighth inch in thickness.
F) ● ●
The following information must be submitted with each entry Name of the KIWIN’S Club and District. Contact name and information for the artist producing the poster. The artist(s) must be a KIWIN’S Key Club member(s).
G) ● ●
SUBMISSION: Non-Digital: Posters should be scanned or photographed of to be sent via email Digital: Please send as JPEG file or PDF file
H) ● ● ●
Posters will be judged according to the following criteria: Originality/Creativity……………………………………………25 points Effectiveness for member recruitment……………………...25 points Appearance and artistic expression………………………..50 points
EXAMPLES
[INTERNATIONAL AWARD]
CLUB POSTER GUIDELINES - DIGITAL/NON-DIGITAL NOTES: A) Winning entries will become property of Key Club International and will not be returned to clubs. Key Club International reserves the right to reproduce any contest winners, providing appropriate credit to the CNH KIWIN’S Club and artist. B) All entries shall be in good taste and appropriate to the standards set by the Guidebook and Brand Guide of Key Club International C) The decision of the judges is final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest. D) Only one submission of either Non-Digital or Digital Club Poster is allowed per club.
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Webmaster: _____________________ Web Page: _____________________ KIWIN’S Club of __________________ Division: _______________________ Applicant Signature: _____________________________________________ INITIALS
POSITIONS
ADVISORS [ ] Faculty [ ] Kiwanis CLUB BOARD POSITION: ____________
E-SIGNATURE
PHONE W/ AREA CODE
MEMBER RECRUITMENT POSTER CONTEST
THIS FORM MUST BE SUBMITTED AS PART OF YOUR ENTRY
[INTERNATIONAL AWARD] CLUB VIDEO GUIDELINES The CNH KIWIN’S International Promotional Video will be conducted according to the following rules: A)
The first place CNH KIWIN’S Club Video contest winner will be eligible to compete in the International contest.
B)
The promotional video must be produced by club members at a cost not to exceed $300. The video should be promotional for Key Club as an organization and/or the Key Club within its respective school/community.
C)
The length of the completed video segment should be no more than 60 seconds, containing no copyright music.
D) ● ● ●
The following information must be submitted with each entry: Name of the Key Club and District. Contact name and information for the member responsible for submission.. The artist(s) must be a Key Club member(s) Itemized listing of all costs associated with the video production
E) ● ● ● ● ● ● ●
{SUBMISSION} Videos will be judged according to the following criteria: Originality……………………………………………………….10 points Promotion of Key Club……………………………………….20 points Clarity of message…………………………………………....20 points Quality of production Sound Quality……………………………..10 points Picture Quality…………………………….10 points Overall Impression…………………………………………….30 points
NOTE: F)
All entries will become property of Key Club International and will not be returned to clubs. Key Club International reserves the right to reproduce or broadcast any contest entries. Winners of the International club video contest shall be uploaded to the YouTube channel following International Convention.
G)
All entries shall be in good taste and appropriate to the standards set by the Guidebook and Brand Guide of Key Club International.
H)
The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest.
EXAMPLES
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Winning entries become the property of Key Club International and will not be returned. Key Club International reserves the right to reproduce winning entries for any use deemed appropriate by Key Club International. THIS CERTIFICATION MUST BE ATTACHED TO YOUR EMAIL SUBMISSION CLUB CONTACT: President: ________________________________________________________________ Initials: ___________________________________________________________________ CNH KIWIN’S Key Club: ___________________________________________________ District: Cal-Nev-Ha KIWIN’S Division: __________________________________________________________________ E-mail: __________________________________________________________________ ADVISOR CONTACT: Select One: [ ] Faculty Advisor [ ] Kiwanis Advisor Contact Name: __________________________________________________________ Initials: ___________________________________________________________________ E-mail: __________________________________________________________________ Phone Number with Area Code: ___________________________________________ DIVISION CONTACT Select One: [ ] Lieutenant Governor [ ] Regional Advisor Contact Name: __________________________________________________________ Initials: ___________________________________________________________________ E-mail: __________________________________________________________________ Phone Number with Area Code: ___________________________________________
APPLICANT INFORMATION: *KIWIN’S Member Producing Video Contact Name: __________________________________________________________ Contact Address: _________________________________________________________ Contact Address: _________________________________________________________ City: ____________________ State: ________________ Postal Code: ______________
KEY CLUB PROMOTIONAL VIDEO CONTEST
THIS FORM MUST BE SUBMITTED AS PART OF YOUR ENTRY
DIVISION VIDEO GUIDELINES The CNH KIWIN’S Division Video Contest will be conducted according to the following rules: A)
B)
C) ● ●
The promotional video must be produced by club members at a cost not to exceed $300. The video should be promotional for CNH KIWIN’S as an organization and/or the CNH KIWIN’S within its respective division. The length of the completed video segment should be no more than 60 seconds, containing no copyright music.
●
The following information must be submitted with each entry: Name of the Division. Contact name and information for the member responsible for submission. The artist(s) must be a CNH KIWIN’S member(s). Itemized listing of all costs associated with the video production
D) ● ● ● ● ● ● ●
Videos will be judged according to the following criteria: Originality……………………………………………………….10 points Promotion of CNH KIWIN’S…………………………………..20 points Clarity of message…………………………………………....20 points Quality of production Sound Quality……………………………..10 points Picture Quality…………………………….10 points Overall Impression…………………………………………….30 points
E)
The decision of the judges are final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest.
EXAMPLES
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification.
Officer Position: _____________________ Division: __________________________ Applicant Signature:______________________________________ DIVISION CONTACT: Lieutenant Governor: _____________________________________ Initials: ___________________________________________________ Division: __________________________________________________ District: Cal-Nev-Ha KIWIN’S E-mail: __________________________________________________ ADVISOR CONTACT: Select One: [ ] Regional Advisor [ ] Kiwanis Advisor Contact Name: __________________________________________ Initials: ___________________________________________________ E-mail: __________________________________________________
CLUB/DIVISION WEBSITE GUIDELINES The CNH KIWIN’S Club/Division Website Contest will be conducted according to the following rules: A)
B) C) D) E)
F)
Include the link to the website and five screenshots of your club/division’s website at the time of your submission. Screenshots must be attached with the award application email when submitting. Individual clubs may only submit one website. The website must be created by a CNH KIWIN’S member(s). The website must have CNH KIWIN’S related materials The website must be user friendly and accessible. Weblogs (e.g Tumblr), social networking interfaces (e.g Facebook), and other similar sites will not qualify for the club website award. E-SIGNATURES: This submission requires electronic signatures by the applicant and Faculty Advisor or Kiwanis Advisor. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. The Awards and Recognition Committee may contact these individuals for further verification. Please do not use digital signatures (scan copy of written signatures). E-Signature forms can be found on the following page. The decision of the judges is final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest.
EXAMPLES
CRITERIA Section 1
CONTENT 40 Points A. Information of the webpage should be accurate and current. B. Webpage should provide original material and respectfully represent KIWIN’S with proper grammar and spelling,
Section 2
LAYOUT DESIGN AND ORGANIZATION A. Web Page design should be innovative and interactive. B. It should be well-organized and user-friendly for easy navigation. The website should function well with or without images. C. Web Page shall utilize aspects of Key Club International Graphic Standards.
20 Points
Section 3
WEB LINK A. The website must be linked to http://www.kiwins.org
15 Points
Section 4
MISCELLANEOUS A. Webpage download time should be reasonable and webpage should be readily accessible
5 points
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Webmaster: _____________________ Webpage: _____________________ Club [N/A for Divisional Applicants]: __________________ Division: _______________________ Applicant Signature: _____________________________________________ INITIALS
POSITIONS
ADVISORS [ ] Faculty [ ] Kiwanis CLUB/DLT POSITION: ______________
E-SIGNATURE
PHONE W/ AREA CODE
CLUB/DIVISION MERCHANDISE GUIDELINES The CNH KIWIN’S Division Merchandise Contest will be conducted according to the following rules: A) B)
C)
Club/Division merchandise consists of any merchandise Include screenshots of front, back, and all other sections of your merchandise design at the time of your submission. Screenshots must be attached to the award application email when submitting. The merchandise must display an original and current design that has been used to promote CNH KIWIN’S. It must be created by a CNH KIWIN’S member(s) with no professional assistance.
D) ● ● ● ● ●
The merchandise will be graded by the following: Aesthetic Appeal……………………………………………..15 points Creativity………………………………………………………..25 points Originality……………………………………………………….15 points Uniqueness of Design…………………………………………20 points Promotion of CNH KIWIN’S…………………………………..25 points
E)
The decision of the judges is final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest.
EXAMPLES
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Winning entries become the property of Key Club International and will not be returned. Key Club International reserves the right to reproduce winning entries for any use deemed appropriate by Key Club International. THIS CERTIFICATION MUST BE ATTACHED TO YOUR EMAIL SUBMISSION
CLUB INFORMATION: CNH KIWIN’S Key Club: [N/A for Divisional Applicants] ____________________________________________________ District: Cal-Nev-Ha KIWIN’S Division: ___________________________________________________________ NAME OF ARTISTS(S): 1.) _____________________________________________________ 2.) _____________________________________________________ 3.) _____________________________________________________ DATE AVAILABLE TO MEMBERS: ___________________________________________________________ NUMBER OF MEMBERS IN CLUB/DIVISION: ___________________________________________________________ HOW MANY SHIRTS WERE PRINTED: ___________________________________________________________ CONTACT INFORMATION: Contact Name: ___________________________________________________________ Contact Number: _________________________________________________________
CLUB/DIVISION NEWSLETTER GUIDELINES The CNH KIWIN’S Club/Division Newsletter Contest will be conducted according to the following rules: A) B)
C) D)
E)
F)
When submitting, use a PDF form. Individual clubs may only submit one newsletter. Individual divisions may only submit one newsletter. The newsletter must aim to recruit new members and contain information to promote CNH KIWIN’S. It should also include: A. CNH KIWIN’S history, Kiwanis Family Structure, Key Club International, divisions in the district, and clubs in your division B. Board structure of the division or club. C. Contact information of the officers. The newsletter must contain a wide variety of graphics, photographs, and other visuals. The newsletter must follow Key Club International Graphic Standards. All content artwork, and graphics must be original and produced by a CNH KIWIN'S member(s). E-SIGNATURES: This submission required electronic signatures by the applicant and Faculty Advisor or Kiwanis Advisor. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. The Awards and Recognition Committee may contact these individuals for further verification. Please do not use digital signatures (scan copy of written signatures). E-Signature forms can be found on the following page. The decision of the judges is final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest.
EXAMPLES
CRITERIA Section 1
CONTENT 30 Points A. Information of the Newsletter should be accurate and current. B. Newsletter should provide original material and respectfully represent KIWIN’S with proper grammar and spelling
Section 2
LAYOUT DESIGN AND ORGANIZATION A. Newsletter Design should be creative and visually appealing. B. It should be well-organized and informative. All information must be easy to read. C. Newsletter shall utilize aspects of Key Club International Graphic Standards.
25 Points
Section 3
VISUALS A. Newsletter contains graphics, photographs, and other visuals that are originally produced. B. Points are taken off for visuals that are not original
30 Points
Section 4
MISCELLANEOUS A. Show that the Newsletter is distributed to members via different means of publicity.
15 points
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Officer Position: _____________________ Newsletter: ____________________ KIWIN’S Club of __________________ Division: __________________________ Applicant Signature:________________________________________ INITIALS
POSITIONS SELECT ONE
ADVISORS [ ] Faculty [ ] Kiwanis CLUB/DLT POSITION: ____________
E-SIGNATURE
PHONE W/ AREA CODE
CLUB/DIVISION SOCIAL MEDIA GUIDELINES The CNH KIWIN’S Outstanding Social Media Contest will be conducted according to the following rules: A)
B)
C) D) E)
F)
Submit an E-Portfolio containing screenshots of your Social Media handle and provide links in the email submission. Individual clubs may only submit one application. Individual divisions may only submit one application. The Social Media handle should be easily accessible to members and must consistently update members on a regular basis. It must also demonstrate engagement with members through comments, messages, etc. (Ex: Instagram stories with Q&As, quizzes, etc). The Social Media handle must contain original photos, graphics and videos produced by the club or division, produced by a CNH KIWIN’S member(s). The Social Media handle must follow Key Club International Graphic Standards. E-SIGNATURES: This submission required electronic signatures by the applicant and Faculty Advisor or Kiwanis Advisor. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. The Awards and Recognition Committee may contact these individuals for further verification. Please do not use digital signatures (scan copy of written signatures). E-Signature forms can be found on the following page. The decision of the judges is final and no changes, alterations, or regradings will take place after the results have been certified by the judges of this contest.
EXAMPLES
CRITERIA Section CONTENT 1 A. The Social Media handle includes engaging content and consistent updates. B. Contain a variety of multimedia (graphics, photos, videos). C. Distribute and promote CNH KIWIN’S content.
40 Points
Section ENGAGEMENT 2 A. Usage of #kiwinsforyou, tag CNH KIWIN’S accounts B. Show engagement with members through comments, messages, etc. (Ex: Instagram stories with Q&As, quizzes, etc).
40 Points
Section VISUAL ASPECTS 3 A. Multimedia usage is visually appealing B. Good use of Key Club International Graphic Standard
20 Points
CERTIFICATION This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Officer Position: _____________________ Social Media: ____________________ KIWIN’S Club of __________________ Division: ____________________________ Applicant Signature: _______________________________________ INITIALS
POSITIONS SELECT ONE
ADVISORS [ ] Faculty [ ] Kiwanis CLUB/DLT POSITION: ____________
E-SIGNATURE
PHONE W/ AREA CODE
CONTACT Jennifer Nguyen Awards & Recognition Chair dawards@kiwins.org