B arts company manager job description

B arts Company Manager Job Role B arts is looking to appoint a company manager, whose primary focus will be to support the successful delivery of the B arts’ Arts Council England National Portfolio Organisational programme

2018 – 2021 starting April 2018.

This person will be an integral part of the team, supporting the Project Leads in contract management, monitoring data, organising and scheduling artists and resources in order to deliver the B arts programme of work.

£20,000 plus NI and pension p/t 0.8 days (4 days per week)

Fixed term (4 years April 2018 to Dec 2020) with a 3 month probationary period.

Annual leave entitlement: 20 days (pro rata) paid holiday per annum together with paid statutory and bank holidays.

Line Management: The company manager reports on a day-to-day basis to the Executive Director and works closely with the B arts core team of 4 (Executive Director, Artistic Director, and two Creative Producers)

Tasks and responsibilities Under the direction of the core team the company manager will be expected to;

• monitor the progress of the B arts programme to ensure it is proceeding according to the milestones and objectives

• keep clear and accessible records inc narrative, data and financial

• maintain all appropriate records necessary for reporting progress to the Arts Council England and to the B arts Board of Trustees and other funders

• set up and maintain administrative systems as needed

• organise and ensure that the monitoring as required by the commissioners, is completed by the creative teams, including ACE Audience Finder survey reporting

• support the B arts project workers in the management, retrieval and use of data ( eg contact details, managing email address books, sign in sheets for sessions etc) and B arts Impact Framework

• support volunteer placements across B arts programme

• liaise with project artists regarding contracting, travel, accommodation

• co-ordinate the creative programme eg scheduling, venue booking, refreshments, travel plans and so on

• maintain good relations with sub- contractors, hire companies and materials suppliers and book hires, purchase materials etc as directed

• assist the project leads in budget planning and financial controls

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provide administrative support to B arts project leads including clerical duties (emails, database, phone calls, office admin)

• attend regular meetings with the B arts core team

• support B arts teams to conform to relevant legislation and to B Arts’ own company policies (eg Health and Safety; Working with Children and Vulnerable Adults; Equality and Diversity; Environment Policy; GDPR)

• maintain good communications with all internal and external project stakeholders

• act as a central point of information for all B arts core team, project managers, freelance artists, support the co-ordination of the B arts diary and use of the building

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Person specification This person will be someone who

• has a good understanding of participatory arts, the values and the working practices, or is willing and able to learn this

• has a positive and equal attitude to working with diverse and challenging communities

• has an ability to work independently, set and achieve objectives within a work programme.

• has good literacy, numeracy, communication (a good telephone manner essential) and IT skills, (can produce documents in Excel, Word, Powerpoint/ Keynote)

• demonstrates the ability to work as part of a team

• has a methodical approach to work with an ability to use their initiative

• an excellent attention to detail and accuracy

• can show the ability to respect confidentiality and use discretion

• a passion for the arts in general and outdoor participatory arts in particular

• enthusiasm and a willingness to learn

Experience: Essential • experience of co-ordinating programmes of work in the cultural, heritage, education or voluntary sectors.

• experience of operating administrative systems

Experience: Desirable • experience of liaising with a range of partner organisations, ideally within the North Staffordshire context

• experience of marketing, press and publicity

• experience of using the web and social media to communicate project activity

• experience of recruiting, motivating and managing volunteer programmes, including the coordination of training and development.

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Other: • willingness to undertake an enhanced DBS check

• willingness to work flexible hours including some evening and weekend work, within and without Stoke on Trent

• B arts offers flexible working hours

We are an equal opportunities employer and are glad to receive applications from anyone.

Diversity and Inclusion Our aim is to become a truly inclusive organisation with a workforce and audience as diverse as the communities we work with. This is fundamental to B arts future success and our ability to continue to contribute to culture and society in the UK. We want our workforce to be more representative of all sections of society at all levels in the organisation. B arts expects all employees to contribute to this aim as part of their role.

Conditions of employment Receipt of satisfactory references covering employment and education for the last three years

Proof you are legally entitled to work in the UK

Timetable: Deadline for applications: 12 noon on Friday 9 Feb 2018 please email to info@b-arts.org.uk with Company Manager Application in the email title and include the following:

Current CV: no more than 3 sides of A4 2 Max of sides of A4 explaining how your skills and experiences meet the requirements of the job.

Please include contact information for 2 referees Interviews: 14/15 February 2018 (please make sure you are available on both these days)

NOTES (see our website www.b-arts.org.uk for an overview of our work) B arts – Who we are

B arts are an artist led arts organisation based in Stoke-on-Trent. We have a thirty-year track record of work in the city, region and internationally. Our work takes place in community spaces, green spaces, streets and non-arts venues: we work where people are. Our work combines art-forms such as theatre, music, visual art and digital media and communities are co-creators in our work. We are based in a former mobile phone warehouse in Stoke town that is an office, a making, rehearsing and presenting space; and a production kitchen that supports baking and cooking activities with groups. Our work is informed by our location in Stoke-on-Trent: a city of 250,000 that faces many challenges.

B arts is a registered charity and a company limited by guarantee and has a Board of 5 Trustees and a core team of 4, Executive Director Trevelyan Wright, Artistic Director Susan Clarke, Creative Producers Rebecca Frankenberg and Hilary Hughes.

To deliver our programmes and projects we employ a pool of associate artists (132 in 2016-7) from Stoke on Trent, North Staffordshire, West Midlands, and further afield.

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We have an active volunteer and placement programme, approximately 42 across a year.

ACE Arts Council England NPO National Portfolio Organisation

DBS Disclosure and Barring Service

GDPR General Data Protection Regulation B arts Impact Framework In collaboration with Keele University researcher Dr Jackie Reynolds B arts is developing a framework that will capture, analyse and disseminate the impact of our work on individuals, communities, artists and the cultural sector. It is part of Step Forwards, An18 month programme which includes; online publication, YouTube content and a seminar in March 2018.

B arts

72 Hartshill Road Stoke on Trent ST4 7RB

01782 848835

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