Banyule City Council Ordinary Meeting 19 October 2015 by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 19 October 2015 commencing at 7.45pm Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

Acknowledgement of the Traditional Owner, the Wurundjeri willam people "Our meeting is being held on the Traditional Land of the Wurundjeri willam people and, on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today” Apologies and Leave of Absence

Presentation A presentation will take place on Banyule’s 2015 Youth Summit. Confirmation of Minutes Ordinary Meeting of Council held 5 October 2015 Disclosure of Interests 1. Petitions 1.1 Studley Road, Ivanhoe - Petition to Retain Current Parking Restrictions .............................................................................................................3 1.2 Studley Road, Ivanhoe - Petition for Parking Restrictions ....................................... 5 1.3 Plenty River Drive, Greensborough - Petition for Road Safety Devices ...................................................................................................................7 REPORTS: 2. People – Community Strengthening and Support 2.1 2016-2017 Community Sports Infrastructure Fund from the State Government Victoria ............................................................................................... 9

AGENDA (Cont’d) 2.2

Greensborough War Memorial Park Sculptures .................................................... 17

3. Planet – Environmental Sustainability 3.1 The Allocation of the 2015 Environmental Sustainability Grants ......................... 21 4. Place – Sustainable Amenity and Built Environment 4.1 Banyule Integrated Transport Plan 2015-2035 ...................................................... 27 4.2 Studley Road, Ivanhoe - Review of Parking Arrangements ................................... 32 4.3 Victorian Government Review of the New Residential Zones................................ 36 4.4 Proposed Multistorey Mixed use Development At 4-6 Flintoff Street, Greensborough (P563/2014) - VCAT Consent Order ................................ 40 5. Participation – Community Involvement in Community Life 5.1 Banyule Arts and Culture Advisory Committee Terms of Reference and Selection process........................................................................................... 45 5.2 The Greensborough Project - Community Consultation and Communication ..................................................................................................... 47 6. Performance - Use Our Resources Wisely 6.1 14A Bannerman Avenue, Greensborough - Notice of Intention to sell ........................................................................................................................ 61 6.2 Annual Report 2014-2015 ..................................................................................... 66 6.3 Assembly of Councillors........................................................................................ 74 6.4 Councillor Motions - Status Update ....................................................................... 76 7. Sealing of Documents 7.1 Instrument of Authorisation ................................................................................... 79 7.2 Sealing of Documents .......................................................................................... 80 8. Notices of Motion 8.1 Kingsbury Drive Improvements ............................................................................. 83 8.2 Proactive enforcement of replacement tree planting ............................................. 85 8.3 Project Recognition ............................................................................................... 86 9. General Business 10. Urgent Business Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matter 11. Confidential Matters 11.1 contractual matters 11.2 matters affectiong the security of Council property s:

Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified. Closure of Meeting

Ordinary Meeting of Council - 19 October 2015

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1.1

STUDLEY ROAD, IVANHOE - PETITION TO RETAIN CURRENT PARKING RESTRICTIONS

Author:

Sanjev Sivananthanayagam - Transport Engineer, City Development

Ward:

Griffin

File:

F2015/128

The Austin-complex, day-parkers on the north side of Studley Rd [approximately 15 from #59 Studley Rd. to Waldemar Rd.] will choose to park, with their colleagues further west along both the north and south sides of Studley Rd further congesting it. The BYCC General Local Law – Schedule 3 – Residential Parking Permit Scheme option to purchase up to 2 resident plus 2 visitor parking permits to allow parking over any posted parking time limit, provides an incentive for northside-of-Studley Rd residents, subject to the proposed parking restrictions, and their visitors, to park, preferentially, further west along Studley Rd. to avoid the possibility of being fined [$74] for inadvertently overstaying the posted time. There is already a long stretch of infrequently- used, 2 Hour Restricted Parking sign-posted on the opposite side of the road from that being proposed for the new Parking Restrictions.”

•

A report is included in this Agenda with the results of on-street parking investigations undertaken as part of the 12 month review. The issues raised by the petition are considered as part of that report. RECOMMENDATION That Council: 1. Receive and note the petition. 2. Advise the primary petitioner of the Council resolutions regarding this matter. 3. Consider the issues raised in the petition as part of the separate report on the review of the parking conditions in Studley Road, Ivanhoe presented in this Agenda. 1.

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1.1

Petitions

1.1

Petitions

STUDLEY ROAD, IVANHOE - PETITION TO RETAIN CURRENT PARKING RESTRICTIONS contâ&#x20AC;&#x2122;d BACKGROUND Consultation was recently undertaken to determine the level of support for the installation of parking restrictions on the north side of Studley Road, between Carn Avenue and Waldemar Road, Ivanhoe. Following the consultation a petition with 26 signatures from residents of the area was received on the 25 September 2015 requesting that no changes be made to the parking restrictions. Council considered a report in relation to parking in Studley Road, Ivanhoe, at its meeting on 7 July 2014, and resolved in part to review the parking in 12 months including consultation with residents on both sides of Studley Road. Accordingly, consultation with residents was undertaken. A report is included in this Agenda with the results of the consultation survey undertaken as part of the 12 month review. A report is included in this Agenda with the results of on-street parking investigations undertaken as part of the 12 month review. The issues raised by the petition are considered as part of that report.

ATTACHMENTS Nil

Ordinary Meeting of Council - 19 October 2015

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1.2

STUDLEY ROAD, IVANHOE - PETITION FOR PARKING RESTRICTIONS

Author:

Sanjev Sivananthanayagam - Transport Engineer, City Development

Ward:

Griffin

File:

F2015/128

Previous Items Council on 7 July 2014 (Item 1.3 - Studley Road, Ivanhoe - Proposed parking restrictions) Council on 19 May 2014 (Item 4.3 - Studley Road, Ivanhoe - Parking Restrictions) Council on 6 May 2013 (Item 1.2 - Studley Road, Ivanhoe - Parking Restrictions) EXECUTIVE SUMMARY A petition with 7 signatures was received. The petition prayer is as follows: “We, the undersigned, residents and ratepayers of Banyule City wish to bring to the attention of Council: The difficulty in accessing parking on the north side of Studley Road between the hours of 7am to 5pm, Monday through to Friday due to the Austin Hospital Staff utilising the all day parking currently available. We therefore request Banyule Council to: Implement a 2 hour parking restriction on the North Side of Studley Rd between 59 Studley Rd and Waldemar Rd to improve traffic flow, accessibility and overall safety to pedestrians, cyclists and drivers. Publicly disclose the results of the recent survey which specifically asked the local residents’ opinion regarding this exact matter.” A report is included in this Agenda with the results of on-street parking investigations undertaken as part of the 12 month review. The issues raised by the petition are considered as part of that report. RECOMMENDATION That Council: 1.

Receive and note the petition.

Advise the primary petitioner of the Council resolution regarding this matter.

Consider the issues raised in the petition as part of the separate report on the review of the parking conditions in Studley Road, Ivanhoe presented in this Agenda.

Ordinary Meeting of Council - 19 October 2015

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1.2

Petitions

1.2

Petitions

STUDLEY ROAD, IVANHOE - PETITION FOR PARKING RESTRICTIONS contâ&#x20AC;&#x2122;d BACKGROUND Consultation was recently undertaken to determine the level of support for the installation of parking restrictions on the north side of Studley Road, between Carn Avenue and Waldemar Road, Ivanhoe. Following the consultation a petition with seven signatures from residents of the area was received on the 12 October 2015 requesting that 2-hour parking restriction be implemented on the North side of Studley Road, Ivanhoe between 59 Studley Road and Waldemar Road. DISCUSSION Council considered a report in relation to parking in Studley Road, Ivanhoe, at its meeting on 7 July 2014, and resolved in part to review the parking in 12 months including consultation with residents on both sides of Studley Road. Accordingly, consultation with residents was undertaken. A report is included in this Agenda with the results of the consultation survey undertaken as part of the 12 month review.

ATTACHMENTS Nil

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1.3

PLENTY RIVER DRIVE, GREENSBOROUGH PETITION FOR ROAD SAFETY DEVICES

Author:

Walter Yew - Transport Engineer, City Development

Ward:

Beale and Bakewell

File:

F2015/57

EXECUTIVE SUMMARY A petition with 105 signatures from residents and visitors to Greensborough was received on 25 September 2015. The petitioners request the installation of road safety devices at the intersection of Plenty River Drive and Pamburra Court, Greensborough. The petition prayer is as follows: “… we, the undersigned, request that the Banyule City Council, fully fund the installation of a roundabout and/or several speed humps at the intersection of Plenty River Drive and Pamburra Court, Greensborough, as soon as possible. Or do we have to wait, until there is a fatal accident here?” Further investigations are required to understand any issues at the intersection and propose appropriate treatments. Traffic speed and volumes counts are required to undertake these investigations. In the meantime enforcement of the speed limits is requested by Victoria Police. RECOMMENDATION That Council: 1. Receive and note the petition. 2. Investigate and assess road safety issues at the intersection of Plenty River Drive and Pamburra Court, Greensborough, including options for possible road infrastructure improvements. The outcome of the investigation is to be reported back to Council. 3. Request Victoria Police to undertake frequent enforcement of the speed limit near the Plenty River Drive and Pamburra Court intersection, in Greensborough. 4. Advise the primary petitioner accordingly. BACKGROUND A petition with 105 signatures from residents and visitors to Greensborough was received on 25 September 2015. The petitioners request the installation of road safety devices at the intersection of Plenty River Drive and Pamburra Court, Greensborough.

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1.3

Petitions

1.3

Petitions

PLENTY RIVER DRIVE, GREENSBOROUGH - PETITION FOR ROAD SAFETY DEVICES contâ&#x20AC;&#x2122;d A breakdown of the location of petition signatories is shown in Table 1. Table 1: Suburb of Signatories to Petition PETITION SIGNATORIES Residents within Banyule Greensborough Lower Plenty Macleod Watsonia North Eltham North Montmorency Rosanna Watsonia Yallambie Visitors to Banyule TOTAL

NUMBER OF SIGNATURES 83 72 2 2 2 1 1 1 1 1 22 105

DISCUSSION In order to assess the traffic conditions and propose suitable treatments for the intersection of Plenty River Drive and Pamburra Court, Greensborough, an appropriate investigation will need to be undertaken. Speed and volume traffic data will need to be collected and observations made of traffic behaviour. While investigations occur, Council should request Victoria Police to undertake frequent enforcement of the speed limit near the Plenty River Drive and Pamburra Court intersection, in Greensborough. ATTACHMENTS Nil

Ordinary Meeting of Council - 19 October 2015

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2.1

2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND FROM THE STATE GOVERNMENT VICTORIA

Author: Ben McManus - Coordinator Leisure & Cultural Services, Community Programs File:

F2015/2316

Previous Items Council on 17 August 2015 (Item 2.1 - 2016-2017 Community Sport Infrastructure Fund) EXECUTIVE SUMMARY The Community Sports Infrastructure Fund (CSIF) for 2016-2017 was released on 19 July 2015. The CSIF provides high-quality and accessible community sport and recreation facilities. Funding is available under eight categories. At its meeting of 17 August 2015, Council resolved to endorse the proposed N.J.Telfer Reserve Pavilion and associated works as the Major Facility application. The application was submitted to Sport and Recreation Victoria (SRV) in August 2015 and has since been assessed and SRV has supported the project to full application stage. At its meeting on the 17 August Council also resolved that a full assessment of the Cyril Cummins Reserve Hockey Pitch be undertaken and the outcome of this advice be presented to Council before the consideration of the Minor Facilities Grants and future budget considerations. Applications to the Minor Facilities, Cricket Facilities, Female Friendly Facilities and Planning categories involve the submission of a Full Application. Full Applications for all categories close on 29 October 2015. Council does not currently have any projects to be considered for Better Pools or Small Aquatic Projects and a number of potential projects have been considered for the remaining categories. The following projects are considered to have merit, best fit the funding criteria, align with program objectives, are ready to proceed and the outcomes will address the highest community need. Major Facilities:

N.J Telfer Reserve Precinct Redevelopment

Minor Facilities:

Cyril Cummins Reserve Hockey Pitch Replacement

Female Friendly Facilities:

Ivanhoe Park Pavilion Redevelopment Olympic Park - Kelly Pavilion Change Rooms Redevelopment

Planning:

Main Yarra Trail Bridge Feasibility Study Regional High Ball Court and Soccer Facility Plan Regional Paddle Sports Centre Feasibility

This report is to confirm the funding mix for each project to proceed to Stage Two â&#x20AC;&#x201C; Full Application.

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2.1

People â&#x20AC;&#x201C; Community Strengthening and Support

2.1

People – Community Strengthening and Support

2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND FROM THE STATE GOVERNMENT VICTORIA cont’d RECOMMENDATION That Council 1.

Endorse the following projects and submit project proposals for Stage Two – Full Application to Sport and Recreation Victoria within the following funding categories: a. Major Facilities - NJ Telfer Reserve Precinct Redevelopment b. Minor Facilities - Cyril Cummins Reserve Hockey Pitch Replacement c. Female Friendly Facilities - Ivanhoe Park Pavilion Redevelopment d. Female Friendly Facilities - Olympic Park, Kelly Pavilion Change Rooms Redevelopment e. Local Planning - Main Yarra Trail Bridge Feasibility Study f. Regional Planning - Regional High Ball Court and Soccer Facility Plan g. Regional Planning - Regional Paddle Sports Centre Feasibility

Acknowledges it will provide matching funds of $3,290,000 for the projects after the full application process, and if applications are successful.

Receive a further report following any successful notification of funding from SRV and refer matching funding requirement to the 2016/17 budget process.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”. BACKGROUND The Community Sports Infrastructure Fund (CSIF) for 2016-2017 was released on 19 July 2015. The funding program is administered by Sport and Recreation Victoria (SRV). The CSIF provides grants for planning, building new, and improving existing facilities where communities conduct, organise and participate in sport and recreation.

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2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND FROM THE STATE GOVERNMENT VICTORIA cont’d Funding is available under the following categories: • Better Pools – Up to $3 million to provide high-quality aquatic leisure facilities through new or redeveloped aquatic centres. •

•

Major Facilities – Up to $650,000 (total project cost is more than $500,000) to develop or upgrade major district and regional sport and recreation facilities. Small Aquatic Projects – Up to $200,000 to improve and upgrade aquatic facilities, seasonal pools and develop new water play spaces. Minor Facilities –Up to $100,000 for any one project (total project cost is up to $1,000,000) to develop or upgrade community sport and recreation facilities.

•

Cricket Facilities - Up to $100,000 to assist local Councils, cricket associations and local cricket clubs to upgrade and develop cricket specific club infrastructure including new buildings, grounds, and training facilities.

•

Female Friendly Facilities – Up to $100,000 are available to build new and upgrade existing, out-dated change facilities at sports clubs around the state that cater for traditional and non-traditional female sport, with a focus on promoting female and family friendly environments.

•

Planning – Available for planning initiatives that address the future sport and recreation needs, including: o

Up to $30,000 for projects focusing on recreation planning or facility feasibility in one municipality

Up to $50,000 for regional planning initiatives that demonstrate intermunicipal needs and financial support from multiple local government authorities.

The table below summarises the application categories, the number of applications Council can apply for, the total funding available and the funding ratio for each category. Application Number 1 Up to 3 total (max of 2 applications from any category) 1 1

Category

Funding Ratio

Bette Pools Major Facilities (>$500 TPC*) Small Aquatic Minor Facilities (<$1m TPC*) Cricket Facilities Female Friendly Facilities

Funding Amount Up to $3m Up to $650K Up to $200K Up to $100K Up to $100K Up to $100K

Local Planning in Banyule Regional Planning

Up to $30K Up to $50K

SRV $1:$1 local SRV $1.5:$1 local

SRV $1:$3 local

* Note: TPC = Total Project Cost Application Process The application process for Major Facilities included the submission of project proposals through an Expression of Interest stage by the 24 August 2015. SRV has since assessed the project proposal and supported the project to full application stage. Applications to the Minor Facilities, Cricket Facilities, Female Friendly Facilities and Planning categories involve the submission of a Full Application, following mandatory

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2.1

People – Community Strengthening and Support

2.1

People â&#x20AC;&#x201C; Community Strengthening and Support

2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND FROM THE STATE GOVERNMENT VICTORIA contâ&#x20AC;&#x2122;d discussions with Sport and Recreation Victoria representative. Full Applications for all categories close on 29 October 2015. ADVOCACY This report advocates on behalf of the community for improved community sport & recreation facilities. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. Human Rights that are enhanced through these proposed projects include the right to take part in public life and the right to freedom of movement. The infrastructure upgrades proposed will encourage more community members to participate in public life with quality facilities. The right to freedom of movement will be enhanced with the Main Yarra Trail Bridge Feasibility study that will increase access across the Yarra River for Banyule and Manningham residents using the Main Yarra Trail. CURRENT SITUATION Council officers have identified potential projects and held several discussions with SRV representatives who have provided further advice during the project proposal development. Based on the outcome of these discussions, Council Officers consider the following seven (7) projects best fit with the grant funding criteria and will address the highest community need. Major Facilities Category Project: NJ Telfer Reserve Precinct Redevelopment NJ Telfer Reserve in Bundoora is home to the Bundoora Junior Football Club, Bundoora Cricket Club, Bundoora Tennis Club, Greensborough Girl Guides, Bundoora Scouts and Bundoora Maternal Child Health. The East West Power Easement Regional Trail links NJ Telfer Reserve to the Watsonia Shopping precinct and the many community facilities within the precinct including the Watsonia Library and the Train Station. The proposed redevelopment includes a new multi-purpose facility and improved traffic conditions in and around NJ Telfer Reserve. The new multi-purpose facility will facilitate female sport participation and also provide the community with additional meeting and function space. NJ Telfer Reserve is located in the top North West corner of Banyule and the redeveloped multi-purpose facility will attract use from neighbouring municipalities including Darebin, Whittlesea and Nillumbik.

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2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND FROM THE STATE GOVERNMENT VICTORIA cont’d As mentioned previously in this report, a project proposal has been assessed and SRV has supported the project to full application stage. The financial arrangements for this project are summarised below. Total Project Cost Estimate: Council contribution: SRV:

$2,000,000 $1,500,000 $500,000

Minor Facilities Category Project: Cyril Cummins Reserve Hockey Pitch Upgrade The Yarra Valley Hockey Club (YVHC) requested Council consider the Cyril Cummins Reserve Hockey Pitch Renewal for a Major Facility funding application. This project was not supported for the Major Facilities Category however Council requested a full assessment of the Cyril Cummins Reserve Hockey Pitch be undertaken. The independent assessments have confirmed the pitch is nearing the end of its useful life. The Club currently has 32 teams that use Cyril Cummins Reserve and also has aspirations to entre women’s team in the Premier League and the existing sand based synthetic surface does not meet new Hockey Victoria entry criteria for admission to the Premier League. The project also has a multi-use aspect and a discussion with stakeholders has also confirmed the surface may accommodate increased use over the summer for futsal. The financial arrangements for this project are summarised below. Total Project Cost Estimate: Council contribution: SRV: Club Cash: Club Loan*:

$650,000 $450,000 $100,000 $50,000 $50,000

* Note: A preliminary assessment of the Clubs financials has confirmed the Club has the capacity to service a loan of this amount.

Female Friendly Facilities Category Projects: Ivanhoe Park Pavilion Redevelopment Ivanhoe Park Pavilion does not meet contemporary standards and cannot adequately accommodate the growing demand for junior female participation. It is currently home to 40 teams from the Ivanhoe Junior Football Club, Ivanhoe Amateur Football Club and Ivanhoe Cricket Club. The proposed redevelopment includes four individual ‘female friendly’ unisex accessible player change rooms, a unisex toilet and ‘female friendly’ umpires change room. An expanded community social room will facilitate opportunities for greater community connectedness by accommodating the growing number of supporters and members during social functions at the Club. The financial arrangements for this project are summarised below. Total Project Cost Estimate:

Ordinary Meeting of Council - 19 October 2015

$1,400,000

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2.1

People – Community Strengthening and Support

2.1

People – Community Strengthening and Support

2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND FROM THE STATE GOVERNMENT VICTORIA cont’d Council contribution: SRV: Club Cash: AFL Vic:

$1,050,000 $100,000 $150,000 $150,000*

*Note: At the time of righting this report the $150,000 from AFL has not been confirmed.

Olympic Park - Kelly Pavilion Change Rooms Redevelopment The Kelly Pavilion does not meet contemporary standards and cannot adequately accommodate the growing demand for female participation and is not consistent with the Football Federation Facilities Guidelines. Heidelberg United Football Club (HUFC) has a seasonal allocation at Olympic Park and has a proud history and a strong commitment to the women's participation having fielded its first women's team in 1978. With the Clubs successful inclusion into the Men’s National Premier League in 2014, the inclusion of the women's team in the inaugural Women's National Premier League from 2016 has enhanced the profile of women's sport within the City of Banyule. The club currently fields 21 teams, has a 200 strong junior base and a total playing membership of 300. The proposed redevelopment includes renovating the existing change rooms to ‘female friendly’ player change rooms, a unisex toilet and ‘female friendly’ umpires change room. This proposal is Stage One of a larger facility development project which will be fully explored during the preparation of the Olympic Park Masterplan which Council has funded this financial year. The financial arrangements for this project are summarised below. Total Project Cost Estimate: Council contribution: SRV: Club Cash: Club in-kind:

$350,000 $100,000 $100,000 $50,000 $50,000

Planning Category Projects: Main Yarra Trail Bridge Feasibility Study (Local Planning) The Main Yarra Trail Bridge study will determine the best location for a connection to Manningham City Council over the Yarra River. The bridge will provide a much needed link within the existing Metropolitan Trail Network. The study will determine location, cost, impact and the type of structure best suited for this proposal to occur. The financial arrangements for this project are summarised below. Total Project Cost Estimate: Council contribution: SRV:

$150,000 $120,000 $30,000

Regional High Ball Court and Soccer Facility Plan (Regional Planning - Banyule lead)

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2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND FROM THE STATE GOVERNMENT VICTORIA cont’d La Trobe University is located in Darebin City Council on the western border of Banyule City Council. La Trobe University has an ambitious plan for a major sporting precinct that has the capacity to accommodate community use outside of university allocated time. The plan includes multiple high ball courts and synthetic soccer pitches. Once complete this regional centre will have capacity to accommodate a lot of community demand across the sub region. This study will be conducted in partnership with Shire of Nillumbik and Darebin City Council and will assess the supply and demand of basketball, netball and soccer facilities across the three municipalities having regard for the stages development of the La Trobe Sporting Precinct. The financial arrangements for this project are summarised below. Total Project Cost Estimate: Council contribution: City of Darebin: Shire of Nillumbik: SRV:

$70,000 $10,000 $10,000 $10,000 $40,000

Regional Paddle Sports Centre Feasibility (Regional Planning - Manningham lead) Canoeing Victoria operate out of Westerfolds Park on Parks Victoria land adjacent to Manningham City Council. Their membership is primarily drawn from Banyule, Nillumbik and Manningham Council’s. This project will be led by Manningham City Council in partnership with Canoeing Victoria, Banyule City Council and the Shire of Nillumbik to determine the most suitable location, cost and use for a regional paddle sports centre in Westerfolds Park to provide a new home to Paddle Sports in Victoria. The financial arrangements for this project are summarised below. Total Project Cost Estimate: Council contribution: Manningham City Council: Shire of Nillumbik: Canoe Victoria: SRV:

$62,500 $5,000 $5,000 $5,000 $10,000 $37,500

FUNDING IMPLICATIONS The projects have a total estimated cost of $4.795million of asset upgrades and development. If successful $945,000 of the cost would be funded through SRV 2016/17 CSIF and $560,000 would be provided from local clubs and external organisations. Banyule City Council will be required to fund approximately $3.29 million for the seven (7) projects and this matching funding requirement would need to be considered as part of the 2016/17 draft Capital Works Budget. Matching funds will be required if all project submissions are successful and made available through 2016/17 budget process for projects to proceed.

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2.1

People – Community Strengthening and Support

2.1

People â&#x20AC;&#x201C; Community Strengthening and Support

2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND FROM THE STATE GOVERNMENT VICTORIA contâ&#x20AC;&#x2122;d CONSULTATION As previously mentioned in this report Council have held several discussions with SRV representatives who have provided guidance on the development of those proposals that have merit, that align with program objectives and that are ready to proceed. Further detailed consultation is underway with key stakeholders during the full application development phase. TIMELINES Full applications will be developed and submitted by 29 October 2015, funding announcements and notification of outcomes will occur from March 2016 onwards and project funding is available from 1 July 2016. CONCLUSION The projects that have been identified within this report have merit, best fit the funding criteria, align with program objectives, are ready to proceed and the outcomes will address the highest community need.

ATTACHMENTS Nil

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2.2

GREENSBOROUGH WAR MEMORIAL PARK SCULPTURES

Author:

Colin James - Art & Cultural Team Leader, Community Programs

Ward:

Bakewell

File:

F2014/203

EXECUTIVE SUMMARY This report considers the maintenance of Greensborough War Memorial Park Sculptures and partly relates to the recent resolution of Council at the Ordinary Meeting held on 7 September 2015 - “That Council investigate with Anzac House, all the local RSL's and Vietnam Veterans groups how best to commemorate the 50th Anniversary of the Battle of Long Tan (Vietnam Veterans Day) on August 18th 2016 within the City of Banyule. The Greensborough War Memorial Park Sculptures were commissioned in 2003 with a life expectancy of ten (10) years. Some maintenance was undertaken earlier this year however the works require renewal, removal or replacement to remain in a safe and publically acceptable condition. A funding opportunity has been identified that may assist renewal of the sculptures within the second round of the Federal Ministry of the Arts ‘ANZAC Centenary Arts and Culture Fund - Public Grants Program’. This project has two planned outcomes, a sculptural outcome commemorating all major theatres of war and a consultation outcome using the principles of placemaking and community cultural development. Given the high level of community ownership that exist with the current sculptures, the project will involve a high level of community consultation to ensure the community is aware of the project and has an opportunity to engage with the process. Council is applying for $50,000 from the Federal Government, ANZAC Centenary Arts and Culture Fund and $25,000 from the Greensborough RSL. This report also considers utilising $60,000 currently allocated in the draft 2016/17 Council budget to Public Art, which will need to be made available if the grant application is successful. Total project cost is estimated at $157,000 (including staff time) with the project to begin this financial year and conclude in 2016/17, pending funding approval and Council support. RECOMMENDATION That Council 1. Endorse the application to the Anzac Centenary Arts and Culture Fund – Public Grants Program for $50,000 to support the Greensborough War Memorial Park Sculpture Project. 2. Acknowledge that if the application is successful, $60,000 currently allocated in the draft 2016/17 budget for Public Art be allocated to this project as matching funds in 2016/17 financial year.

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2.2

People – Community Strengthening and Support

2.2

People – Community Strengthening and Support

GREENSBOROUGH WAR MEMORIAL PARK SCULPTURES cont’d OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”. BACKGROUND The Greensborough War Memorial sculptures have strong ownership by local residents using the park and the local veteran community and their families. The project proposed in the ANZAC Centenary Arts and Culture Fund application will build on the ownership and affection for these works and expand it to commemorate service in the Borneo, Korea, Vietnam and Afghanistan conflicts. This commemoration will be further enhanced with a unifying element which acknowledges the impact of this service at home, particularly on the returned service men and women and their families. This project has two planned outcomes: 1. A sculptural outcome commemorating the service of residents of Banyule and surrounding suburbs in all major theatres of war over the last century as well as the impact of this service on their families and communities at home. The sculpture/s will be informed by a consultation process which includes the collection of stories of service men / women and their families from these areas and their subsequent distribution and archiving on a dedicated website. 2. Through consultation and using the principles of place-making and community cultural development that the service of veterans from more recent conflicts will be more broadly acknowledged in the wider community and that through this process an environment will be created which supports improvements in their mental health. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues.

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People – Community Strengthening and Support

2.2

GREENSBOROUGH WAR MEMORIAL PARK SCULPTURES cont’d FUNDING IMPLICATIONS If the application is successful the project proposes to use funds currently allocated to Public Art in the draft 2016/17 budget. Staffing costs are included in existing operational budgets and Greensborough RSL will be applying to a separate funding body to contribute to their partnership in the project. The outcome of the Greensborough RSL grant process should be known by early January 2016. CONSULTATION The Greensborough RSL has been consulted and has agreed in principle to partner with Council on the project. Proposed artists have also been consulted and contributed to the design of the project. Given the high level of community ownership that existing with the current sculptures, the project will involve a high level of community consultation to ensure the community is aware of the project and has an opportunity to engage with the process. TIMELINES Given the tight turnaround between the announcement of the grant and submission deadline, there was not an opportunity for Council to consider the project prior to the submission being lodged, therefore this report seeks retrospective endorsement from Council for the project. Should Council determine this project should not proceed, the application will be withdrawn. The outcome of the funding application should be known by early January 2016. The project itself will be divided into two distinct phases over two years, 2015/2016 and 2016/2017: In 2015/16 the consultation and concept development will take place. The consultation will include: • The establishment of a project website which will be used to collect and present community stories and document the progress of the project. It will remain live for the duration of the project then stay online as an archive. • An event on site to engage with the local and veteran community, collecting both stories and ideas for the project. • Meetings with veteran support groups • Meetings with local historical societies • Interviews with individual veterans and their families The concept development will use this research and the stories gathered to create a plan for the new sculptural works incorporating existing works. In 2016/17 the concept will be realised, construction undertaken and the project launched. This phase will include: • Concept plans will be revealed in an on-site event to coincide with the 50th Anniversary of the Battle of Long Tan in August 2016. • Detailed drawings will then be completed and engineered. • Construction of the elements of the sculpture will take place off-site and then completed on site in time for Anzac Day, 25th April 2017.

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People – Community Strengthening and Support

GREENSBOROUGH WAR MEMORIAL PARK SCULPTURES cont’d CONCLUSION The Greensborough War Memorial Sculptures are in need of renewal, repair or replacement. The ANZAC Centenary Arts and Culture Fund provides an opportunity to address this need and the additional funding converts the project from one of simple Public Art maintenance to one which potentially has significant benefits to veterans, their families and the broader Banyule community.

ATTACHMENTS Nil

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3.1

THE ALLOCATION OF THE 2015 ENVIRONMENTAL SUSTAINABILITY GRANTS

Author:

Fleur Anderson - Environment Officer, City Development

File:

F2015/167

EXECUTIVE SUMMARY The purpose of this report is for Council to consider the 2015 allocation of the Banyule Environmental Sustainability Grants. The 2015 grant pool is $50,000 with a maximum of $8,000 awarded. Applications are submitted annually and assessed by Council Officers and the Banyule Environment Advisory Committee (BEAC). A total of 22 applications requested $87,297 for environmental projects of which 13 totalling $50,000 have been recommended by BEAC. Council Officers have reviewed BEAC’s recommendation and agree with the proposed allocation of funds. The recommended projects reflect the strong community interest in waste avoidance, organics composting associated with food production, enhancing biodiversity including sustainable gardening practices and conserving water and energy and align with Council PLANET priorities. Following Council’s consideration of the applicants’ suitability, they will be notified of their success or otherwise. Successful applicants will be invited to a presentation evening on Tuesday 24 November 2015. RECOMMENDATION That Council:

Awards the following Environmental Sustainability Grants in 2015: Group Project Bat Roost Box Project

Friends of Wilson Reserve Inc. Watsonia Neighbourhood House

Total $ $640.00

Description: Purchase of tablets for accurate data recoding. Community Garden Group

Description: 11 workshops focussed on sustainable gardening practices. Sustainability Projects at IEPS

Ivanhoe East Primary

$3900.00

$2878.00

Description: Creating green waste and worm farm management area that students can work safely in. Water Tank for Alice House

Alice House

Description: Install water tank and pump to allow watering of the social enterprise produced seedlings. Sustainable Macleod (Auspice Olympic Adult

Ordinary Meeting of Council - 19 October 2015

Water Conservation Macleod Organic Community Garden

$1744.00

$3770.00

Description: Installing wicking

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Planet – Environmental Sustainability

3.1

Planet â&#x20AC;&#x201C; Environmental Sustainability

THE ALLOCATION OF THE 2015 ENVIRONMENTAL SUSTAINABILITY GRANTS contâ&#x20AC;&#x2122;d Education)

beds and recycled tanks for rainwater harvesting. Yaro Yaro River Of Mist

Danielle Mallia (Auspice Warringal Conservation Society)

Description: Development of indigenous Walking Trial in Heidelberg. Resource Recovery at IPS

Ivanhoe Primary School

Description: Implementing new waste system to reduce waste to landfill. Warringal 3084 (Auspice Olympic Adult Education)

Warringal Habitat Links: Suburban Nest Boxes

St Pius X

Community Environmental Park

Olympic Adult Education

$3318.00

$1950.00

Description: Biodiversity and indigenous planting workshop and 50 nest boxes to be installed in 3084. Description: Creation of a community environmental park with a sustainable educational garden.

Watsonia Occasional Care

$5252.00

Naturally Powering Preschool Kids Development

$7550.00

$3259.00

Description: Installing 4.5 KHW of solar panels. Closing the Loop on Food Waste in 3081

Description: Series of 5 workshops on sustainable gardening, composting and food based and the purchase of a small closed loop system for composting. Recycling Food waste at MHFW and using it as compost for Banyule Residents

Mercy Hospital for Women

$4448.00

$5960.00

Description: A pilot program whereby 320-400 kg food waste per week will be converted into compost by a closed loop system. Montmorency Community Group Inc.

The Monty Sugar Glider Project 2015

Description: Equipment and Training to safely undertake tree access for ecology work. Total:

$5331.00

$50,000.00

Informs successful applicants and thanks unsuccessful applicants for their interest.

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THE ALLOCATION OF THE 2015 ENVIRONMENTAL SUSTAINABILITY GRANTS cont’d CITY PLAN This report is in line with Council’s City Plan key direction to “act as environmental stewards”. BACKGROUND The Banyule Environmental Sustainability Grants provide incentive annually to new or established groups to develop various environmental programs. These include the conservation of resources, reducing waste and pollution, maintaining and enhancing the natural environment or encouraging environmental stewardship. Grants are available to assist local groups, schools and individuals with the costs of organising and implementing environmental sustainability programs. The allocated 2015 grant pool is $50,000 with a maximum of $8000 awarded. Applications are submitted annually and assessed by Council’s Environmental Sustainability team and the Banyule Environment Advisory Committee (BEAC) in accordance with its Terms of Reference (Attachment 1): “Provide advice on the management of Council’s Environment Grants Program and make appropriate recommendations to Council on allocation of funds.” BEAC RECOMMENDATIONS During the September meeting, BEAC assessed the grant applications according to the criteria outlined in the guidelines (Attachment 2). A total of 22 applications requested $87,297 for environmental projects of which 13 totalling $50,000 have been recommended by BEAC, reviewed and agreed upon by Council’s Environmental Sustainability team. The table below lists the recommended applications: Table 1: Environmental Sustainability Grants Recommended Applicants 2014 Group

Project

Total $

Friends of Wilson Reserve Inc.

Bat Roost Box Project

$640.00

Watsonia Neighbourhood House

Community Garden Group

Ivanhoe East Primary

Sustainability Projects at IEPS

Description: Purchase of tablets for accurate data recoding. Description: 11 workshops focussed on sustainable gardening practices.

$2878.00

Description: Creating green waste and worm farm management area that students can work safely in. Alice House

$3900.00

Water Tank for Alice House

$1744.00

Description: Install water tank and pump to allow watering of the social enterprise produced seedlings. Sustainable Macleod (Auspice Olympic Adult Education) Danielle Mallia (Auspice Warringal Conservation Society)

Water Conservation Macleod Organic Community Garden

$3770.00

Description: Installing wicking beds and recycled tanks for rainwater harvesting. Yaro Yaro River Of Mist

$5252.00

Description: Development of indigenous Walking Trial in Heidelberg.

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Planet – Environmental Sustainability

3.1

Planet â&#x20AC;&#x201C; Environmental Sustainability

THE ALLOCATION OF THE 2015 ENVIRONMENTAL SUSTAINABILITY GRANTS contâ&#x20AC;&#x2122;d Ivanhoe Primary School

Resource Recovery at IPS

Warringal 3084 (Auspice Olympic Adult Education) St Pius X

Warringal Habitat Links: Suburban Nest Boxes

$3318.00

Description: Implementing new waste system to reduce waste to landfill. $1950.00

Description: Biodiversity and indigenous planting workshop and 50 nest boxes to be installed in 3084. Community Environmental Park

$7550.00

Description: Creation of a community environmental park with a sustainable educational garden. Watsonia Occasional Care Olympic Adult Education

Naturally Powering Preschool Kids Development

Mercy Hospital for Women

Recycling Food waste at MHFW and using it as compost for Banyule Residents

Montmorency Community Group Inc.

The Monty Sugar Glider Project 2015

$3259.00

Description: Installing 4.5 KHW of solar panels. Closing the Loop on Food Waste in 3081

$4448.00

Description: Series of 5 workshops on sustainable gardening, composting and food based and the purchase of a small closed loop system for composting.

$5960.00

Description: A pilot program whereby 320-400 kg food waste per week will be converted into compost by a closed loop system. $5331.00

Description: Equipment and Training to safely undertake tree access for ecology work.

$50,000.00

Total:

HUMAN RIGHTS CHARTER It is considered that the subject matter does not raise any human rights issues. DISCUSSION The recommended projects reflect the strong interest in waste avoidance, organics composting associated with food production, enhancing biodiversity including sustainable gardening practices and conserving water and energy, and align with Council PLANET priorities. There has been a continuing shift from schools dominating the applicant pool to sharing it more equally with community groups. Graduates from the Banyule Community Leaders for Sustainability Course 2015 are well represented in the applicant pool. This reflects a growth in capacity in the community to manage projects, offer workshops and provide sustainability training for other community members. This is a desirable trend as it reflects a mature, environmentally literate community with the benefits of peer-to-peer change outcomes. TIMELINES The successful recipients will be awarded their grant monies at a celebratory event on Tuesday 24 November 2015.

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Planet â&#x20AC;&#x201C; Environmental Sustainability

3.1

THE ALLOCATION OF THE 2015 ENVIRONMENTAL SUSTAINABILITY GRANTS contâ&#x20AC;&#x2122;d CONCLUSION A strong field of applications has been received for the 2015 Banyule Environmental Sustainability grants program. Following assessment against stringent grant criteria and a due diligence review by Banyule Environment Advisory Committee a range of innovative and sustainability outcomes are proposed in the recommended applications. Council should consider their suitability to receive funding in the 2015 Environmental Sustainability Grant round.

ATTACHMENTS No.

Title

Banyule Environmental Advisory Committee 2015 Terms of Reference

2015 Environmental Sustainability Grant Guidelines

Ordinary Meeting of Council - 19 October 2015

Page

Page 25

4.1

BANYULE INTEGRATED TRANSPORT PLAN 2015-2035

Author:

Bailey Byrnes - Transport Planning Team Leader, City Development

File:

F2013/623

Previous Items Council on 9 June 2015 (Item 4.1 - Draft Banyule Integrated Transport Plan) EXECUTIVE SUMMARY The Banyule Integrated Transport Plan 2015-2035 (BITP) has been prepared in response to a key initiative in Council’s City Plan. The document will help guide transport and land use decisions in the municipality, providing an overall framework to address transport issues and create a more accessible, safe, sustainable and active community. It sets a long-term vision, includes high-level objectives and outlines strategic directions and actions to achieve the vision. Approximately 3,000 community members and key stakeholders have been engaged during the development of the BITP. RECOMMENDATION That Council: 1. 2.

Adopt the Banyule Integrated Transport Plan 2015-2035 included as attachment 1. Provide a copy of the Banyule Integrated Transport Plan 2015-2035 and the consultation summary paper ‘What you told us’ on the Council’s website. Advise all stakeholders and submitters to the BITP of the finalisation of the plan and thank them for their input.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “support sustainable transport”. This report is in line with Council’s City Plan key direction to “Maintain and improve Banyule as a great place to live” and “support sustainable transport”.

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Place – Sustainable Amenity and Built Environment

4.1

Place – Sustainable Amenity and Built Environment

BANYULE INTEGRATED TRANSPORT PLAN 2015-2035 cont’d HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. It is considered that the draft BITP enhances and protects the following Human Rights: Your right to life (section 9) The accessibility of essential services is important in ensuring the community have access to medical care and associated facilities. The BITP further enhances this right by encouraging alternative transport modes to these services. Your right to take part in public life (section 18) Ensuring the community is able to attend public and council meetings contributes to well-informed decision making involving the community. This right is further enhanced by ensuring the key destinations, including Council facilities, are universally accessible. Right to protection of cultural rights (section 19) The community is becoming more culturally and linguistically diverse. These differences may restrict access to some transport modes, reducing the ability to connect to social, education and employment opportunities. The BITP ensures cultural and language differences are considered when planning and providing transport services and information. BACKGROUND The Banyule Integrated Transport Plan 2015 - 2035 was developed using public input and local expertise from the community and key stakeholders over the past two years. At the 9 June 2015 meeting, Council approved the draft Banyule Integrated Transport Plan for further consultation. The final Banyule Integrated Transport Plan has been refined in response to the feedback received from the community and key stakeholders during the June – August consultation period. THE BANYULE INTEGRATED TRANSPORT PLAN 2015-2035 The Banyule Integrated Transport Plan 2015-2035 (BITP) (Attachment 1) is a 20 year plan which will provide long-term direction in transport and land use decisions in the municipality. It provides an overall framework to address transport issues and create a more accessible, safe, sustainable and active community. The BITP delivers on one of Council’s Place objectives of the City Plan, which is ‘Support Sustainable Transport - Develop an integrated transport plan for Banyule’.

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Place – Sustainable Amenity and Built Environment

4.1

BANYULE INTEGRATED TRANSPORT PLAN 2015-2035 cont’d Vision, Themes and Objectives The vision for the BITP is: ‘Banyule is a city with accessible, sustainable and active communities, with good access to jobs, education, shopping and community opportunities within a safe transport network.’ This vision is supported by six themes considering different aspects of transport. Each theme is guided by an objective and supported by strategic directions and actions that will help to achieve the vision. The vision, themes and objectives are shown in Figure 1.

Figure 1 – BITP Vision, Themes and Objectives

Strategic Directions and Actions The BITP has 22 strategic directions and 68 actions across the six themes. The strategic directions provide guidance and a framework for decision making relating to a wide range of land use, health and wellbeing, and transport issues. This includes directions on parking management, allocation of road space and provision of walking and cycling infrastructure.

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Place – Sustainable Amenity and Built Environment

BANYULE INTEGRATED TRANSPORT PLAN 2015-2035 cont’d The actions within the BITP include development of supplementary strategies and policies, implementation and support of behaviour change programs and advocating for change on a local and regional scale. Implementation, Indicators and Targets The BITP includes an implementation plan detailing the actions, the responsible department within Council and relevant external stakeholders, and the expected timing and anticipated resources over the 20 year plan. Furthermore, indicators and targets have been included in the BITP. For each BITP objective, two indicators have been identified and will be monitored over the duration of the BITP. Targets have been formulated to measure the progress of each indicator at the end of each term of the BITP (i.e. at the 4-year, 8-year and 20 year point). CONSULTATION Consultation on the draft BITP was carried out during June – August 2015 including: •

Publication of the draft Plan and feedback summary paper on Council website, with online survey and discussion forum.

•

Three Community Information sessions on the draft BITP held at Rosanna, Ivanhoe and Greensborough. Presentations to the Banyule Environment Advisory Committee, Banyule Aged Friendly City Committee, Banyule Disability and Inclusion Committee, Banyule Bicycle Advisory Committee, Banyule Community Safety Working Group and the Banyule Multicultural Advisory Committee. Discussions with an external reference group, comprising stakeholders from Government departments and agencies, neighbouring councils, trader associations and key community, employment and education groups.

•

The feedback has been very positive. There was general agreement throughout the consultation period that the draft was heading in right direction, with some specific comments received about the themes, strategic directions and actions within the document. Overall approximately 3,000 community members and key stakeholders have been engaged during the development of the BITP. The consultation feedback paper ‘What You Told Us’ summarises the feedback received during the development of the BITP (Attachment 2). FUNDING IMPLICATIONS The Engineering Services operating budget and the capital and new works budget funds the preparation of transport plans and strategies and improvement activities. A graduated increase to the capital works funding program will be submitted in the capital works budget for additional infrastructure works, sustainable transport programs and strategies for consideration. Grants pertaining to transport safety and education programs and projects will also be sought from Federal and State government agencies as they become available.

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4.1

BANYULE INTEGRATED TRANSPORT PLAN 2015-2035 cont’d CONCLUSION The Banyule Integrated Transport Plan 2015-2035 has been prepared following community consultation through three Community Information sessions; publication of the draft Plan on Council website; presentations to a wide range of Council advisory committees; and through an external reference group. Approximately 3,000 community members and key stakeholders have been engaged during the development of the BITP. The document delivers on one of Council’s Place objectives of the City Plan, which is ‘Support Sustainable Transport - Develop an integrated transport plan for Banyule’. The document will help guide transport and land use decisions in the municipality, providing an overall framework to address transport issues and create a more accessible, safe, sustainable and active community. The BITP sets the long-term vision: ‘Banyule is a city with accessible, sustainable and active communities, with good access to jobs, education, shopping and community opportunities within a safe transport network.’ The vision which is supported by six themes which consider different aspects of transport. Each theme is guided by a high-level objective and includes strategic directions and actions to achieve the vision.

ATTACHMENTS No.

Title

Banyule Integrated Transport Plan 2015-2035

'What you told us' - Consultation Feedback Summary Paper

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Page 99 139

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4.2

STUDLEY ROAD, IVANHOE - REVIEW OF PARKING ARRANGEMENTS

Author:

Ana Caicedo - Traffic & Transport Team Leader, City Development

Ward:

Griffin

File:

F2015/57

4.2

Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

Previous Items Council on 7 July 2014 (Item 4.16 - Studley Road, Ivanhoe - Proposed parking restrictions) Council on 19 May 2014 (Item 4.3 - Studley Road, Ivanhoe - Parking Restrictions) Council on 6 May 2013 (Item 1.2 - Studley Road, Ivanhoe - Parking Restrictions) EXECUTIVE SUMMARY A review of the parking conditions on Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road was undertaken in line with Councilâ&#x20AC;&#x2122;s Resolution of 7 July 2014. A survey was sent to all the properties on Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road to determine the level of support for either the installation of short term parking restrictions on the north side of the road or the retention of the existing parking restrictions. The response rate for the survey was 39% with half of the respondents indicating their support to the proposal, and half of the respondents expressing their wish to retain the existing parking arrangement. In addition, two petitions were received from residents of Studley Road, Ivanhoe. One petition requests that no changes be made to the parking restrictions (26 signatures), and the other requesting the introduction of further parking restrictions (7 signatures). RECOMMENDATION That Council: 1. Retain without change, the existing parking restrictions in Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road. 2. Inform the residents on Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road of this Resolution.

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4.2

STUDLEY ROAD, IVANHOE - REVIEW OF PARKING ARRANGEMENTS cont’d CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. BACKGROUND At its meeting on 7 July 2014, Council considered a report following the submission of a petition by residents of Studley Road, Ivanhoe, and resolved: “That Council: 1. 2. 3. 4.

Maintains the existing parking restrictions in Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road. Installs ‘hockey stick linemarking’ outside properties 39 Studley Road, 54 Studley Road, 57 Studley Road and 1 Waldemar Road. Notes the parking restriction petition considered under Agenda item 1.3. Review the parking in 12 months including consultation with residents on both sides of Studley Road.”

Consistent with Item 4 of the Council Resolution, a review of the parking conditions and community’s views on this matter was recently conducted. Locality Plan

Figure 1: Studley Road between Carn Avenue and Waldemar Road, Ivanhoe

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STUDLEY ROAD, IVANHOE - REVIEW OF PARKING ARRANGEMENTS cont’d EXISTING CONDITIONS Studley Road between Carn Avenue and Waldemar Road (Figure 1) is 185m in length and can accommodate approximately 70 vehicles parked legally alongside the north and south kerbs. Parking in this section is unrestricted apart from a short length (about 10 spaces) of 2-hour parking on the south side, west of Sherwood Road. Parking occupancy surveys were conducted at the start of September 2015 on different times and days. Figure 2 shows the average use of the parking spaces in the area.

Figure 2. Parking Occupancy – Studley Road, Ivanhoe, September 2015 The highest use of spaces occurred on the north side of the road, between 59 Studley Road and Waldemar Road. On average, 14 out of 16 (88%) of the unrestricted spaces in this section were occupied. All of the 2-hour timed-restricted spaces were free. On average, between Carn Avenue and 59 Studley Road, 68% (13 out of 19) of the unrestricted spaces were occupied on the north side, and 36% (9 out of 25) of the unrestricted spaces were used on the south side. CONSULTATION In line with Council’s Resolution, a survey was sent to all properties (41 in total) on Studley Road, Ivanhoe between Carn Avenue and Waldemar Road on 11 September 2015. Residents were asked whether they would prefer the installation of short term parking restrictions on the North side of the road, between No. 59 and Waldemar Road, (where the highest levels of parking are occurring), or leave the parking restrictions unchanged. A copy of the survey is provided as Attachment 1.

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4.2

STUDLEY ROAD, IVANHOE - REVIEW OF PARKING ARRANGEMENTS cont’d A total of 16 survey responses were received equating to a 39% response rate. Half of the respondents wish to retain the existing parking conditions, while half wish to have the 2-hour parking restrictions installed. Those respondents who wish to have parking restrictions installed indicated that: • There is insufficient short term parking available in the area. • Parking restrictions and permits give priority to residents who wish to park onstreet. • The installation of short term parking restrictions would reduce the probability of vehicles parking too close to driveways, obstructing visibility when accessing their properties. Residents who wish to retain the existing parking conditions indicated that: • There is sufficient short term parking available in the area. • Council should review the restrictions every two or three years as the demand can vary. • The installation of restrictions on the North side will shift all-day parking to the south side. • Residents and rate-payers should not have to pay for permits to park their vehicles outside their property. In addition, a petition with seven signatures from residents in six properties on Studley Road, Ivanhoe, was received requesting to have further parking restrictions installed. A different petition with 26 signatures from residents in 15 properties was received asking for the existing parking arrangements to be maintained. DISCUSSION On-street parking is a valuable, scarce resource which needs to be regularly reviewed to properly manage access to parking for residents, visitors and other motorists seeking access to the area. It is considered that the existing parking restrictions in Studley Road are working effectively, however residents have differing views as represented in the two opposing petitions received by Council. It is proposed that the parking restrictions in Studley Road, Ivanhoe between Carn Avenue and Waldemar Road not be altered at this stage. It is likely that further pressure will be experienced on parking in the area which could warrant the situation being reviewed at some stage in the future. CONCLUSION Given the availability of parking in the area and the inconclusive level of support for the installation of short term parking restrictions on the North side of the Studley Road, it is proposed that the existing parking restrictions in Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road be retained without change. ATTACHMENTS No.

Title

Letter and survey sent to residents on Studley Road, Ivanhoe

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Page 171

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4.3

VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES

Author:

Klover Apostola - Strategic Planner, City Development

File:

F2015/2715

Previous Items Council on 9 June 2015 (Item 4.6 - Update on the Neighbourhood Residential Zone) EXECUTIVE SUMMARY The Minister for Planning stated earlier this year that a review of the new residential zones would be announced once Councils have had the opportunity to use them. The Minister has since committed to doing this review and has asked Council’s to provide their initial feedback so that a formal review process can be designed. Banyule City Council has been waiting for this announcement, and had already planned a program to monitor the effectiveness of the Neighbourhood Residential Zone (NRZ) in particular. A first stage review of the NRZ was completed earlier in the year and had already revealed some suggestions that Council had decided would be pursued with the Minister once a review was scheduled. An initial submission to the Minister has been prepared. It reflects Council’s satisfaction with the Residential Growth Zone and General Residential Zone. However it will also highlight some aspects of the NRZ that should be reviewed, such as varying mandatory controls in locally tailored schedules. A more detailed submission will be prepared once the design of the review process has been determined. RECOMMENDATION That Council: 1. Approve the initial submission on the Victorian Government’s review of the residential zones (attachment 2). 2. Note that there will be further opportunities to provide a more detailed and formal submission once the structure and extent of the review has been determined. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

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Place – Sustainable Amenity and Built Environment

VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES cont’d BACKGROUND Earlier this year, the Minister for Planning revealed that a review of the residential zones, introduced by the previous Victorian Government, would be announced later in the year. The Minister said he wants to consult with Councils about how the zones are working. The Minister has since committed to doing the review, and has written to Councils to request initial comments on what technical aspects of the zones are working well, and what needs to be changed. A copy of the Minister’s letter is given in attachment 1. These comments will help frame the process for a future independent Advisory Committee. Further detailed submissions will be requested from Councils as the review unfolds. Council received a report on 9 June 2015, which explained that the outcome reached for the Residential Growth Zone (RGZ) and the General Residential Zone (GRZ) and the mapped locations of the Neighbourhood Residential Zone (NRZ) in Banyule was a significant achievement, but that more work should be done for the local NRZ schedule. Council resolved that rather than pursue schedule variations to the NRZ, it would monitor the effectiveness of the zone, and advocate for reform to the mandatory provisions within it. Reform would be encouraged by writing to the Minister about the planned review of the new zones, and writing to the Municipal Association of Victoria (MAV) requesting a coordinated approach on behalf of the local government sector. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. BANYULE’S SUBMISSION TO THE MINISTER An initial submission to the Minister has been prepared. A copy is in attachment 2. The submission mentions that Council is generally satisfied with the outcome achieved through Planning Scheme Amendment C100 for the application of the new RGZ and the GRZ and their schedules. These zones are now being applied effectively in the municipality and so far Council has no major concerns with them. The mapped locations of the NRZ now in the planning scheme are also considered satisfactory, as they reflect the areas of the city with landscape, heritage, vegetation and environmental significance. However, the submission highlights concern about the operation of the NRZ, its mandatory controls, and the limited ability to apply local variations in the NRZ schedule. The proposed submission discusses the issues raised in the first stage review of the zones, as reported to Council on 9 June 2015, including the need for providing better flexibility in the schedules. This can be done by considering the ability to:

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4.3

Place – Sustainable Amenity and Built Environment

VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES cont’d

1. a) include a sliding scale for the maximum number of dwellings per lot, so that the dwelling number increases with an increasing lot size; or b) use a density approach for the maximum number of dwellings, for example 1 dwelling per 400 sqm; and 2. apply an exemption for the minimum lot size provision for medium density developments that comply with the maximum dwelling number provisions. It also recommends that: 3. the Victorian Government consider monitoring the effectiveness of the NRZ across metropolitan Melbourne as an ongoing activity that can benefit multiple Councils; and 4. consider RZSAC’s recommendations from the Stage One Overarching Issues Report June 2014, as well as their reports on the proposals of individual Council proposals. Items 1(a) and 1(b) were proposed in various forms by a number of Councils for the introduction of the new zones, but were not approved. The Residential Zones Standing Advisory Committee (RZSAC), appointed by the previous Minister to review proposals, concluded that the current structure of the NRZ and its schedule mean that the default maximum of two dwellings per lot can only be varied in a local schedule by simply inserting an alternative number. Some other Councils had proposed multiple schedules as a way of tailoring the NRZ to suit areas with varying characteristics. This approach was not supported by RZSAC either, as applying a large number of schedules was considered too complex for statutory operation and maintenance. Advocating for reform of the new residential zones is an effective way to pursue more flexibility for the NRZ. If more flexibility is given to the way that the mandatory dwelling number can be varied, the need for proposing many schedules to the NRZ that require frequent amendments would be reduced. Item 2 listed above is also important. Banyule currently does not have a minimum lot size for subdivision in the NRZ. A minimum lot size of 475sqm was included in the proposed Schedule 2 to the NRZ, but this was not approved. The proposed submission advises that the inclusion of a suitable minimum lot size in an NRZ schedule would improve clarity. However, if this was applied as a blanket mandatory control other issues may emerge. Therefore, an exemption to this minimum lot size for medium density developments that comply with the maximum dwelling provision is recommended. Doing this will facilitate subdivision of multi dwelling developments and remove the conflict between dwelling numbers and minimum lot size. The proposed submission to the Minister also mentions that insufficient time has passed to appreciate the full effect of the NRZ in Banyule, and Council intends to continue to monitor the operation of the NRZ and assess how well it aligns with other controls, such as the Residential Neighbourhood Character Policy. The submission

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4.3

VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES contâ&#x20AC;&#x2122;d will highlight the benefit of the State also coordinating a monitoring of the effectiveness of the NRZ across metropolitan Melbourne. The proposed submission also suggests that the recommendations made by RZSAC in their Stage One Overarching Issues Report and their reports on the proposals of individual Councils, are relevant for any review of the zones. Finally, the submission requests further information from the Minister on the extent, structure and timing of the new residential zones review. This would enable Council to begin to prepare a detailed submission for the subsequent stages. COORDINATED APPROACH WITH MAV The MAV has advised that it will not be making a submission to the Minister at this stage. Instead the MAV believe councils are best placed to give feedback on the technical detail of the zones. The MAV will become involved once the Minister releases the Terms of Reference for a future independent Advisory Committee Process. A formal request will be made to the MAV for the preparation of a coordinated response to the independent Advisory Committee in the future stages of the review. NEXT STEPS An initial submission on the Review of the Residential Zones has been prepared for submission to the Minister by 30 October 2015. An update will be given to Council once further information on the extent, structure and timing of the new residential zones review has been received. CONCLUSION First stage analysis of the NRZ has revealed opportunities to improve this zones effectiveness for local variations. These opportunities are given in an initial submission to the Minister on the review of the residential zones. The Minister will facilitate review of submissions received, before designing the final review process. Once the process begins, Councils will then be have an opportunity to make a formal submission into the review.

ATTACHMENTS No.

Title

1 2

Letter from the Minister for Planning - Review of the Residential Zones Submission to the Minister for Planning - Review of the Residential Zones

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Page

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173 174

4.4

PROPOSED MULTISTOREY MIXED USE DEVELOPMENT AT 4-6 FLINTOFF STREET, GREENSBOROUGH (P563/2014) - VCAT CONSENT ORDER

Author:

Nick Helliwell - Major Developments Planner, City Development

Ward:

Bakewell

File:

P563/2014

Previous Items Council on 5 October 2015 (Item 4.2 - Modified outcome for multi-storey mixed use development at 4-6 Flintoff Street, Greensborough (P563/2014)) EXECUTIVE SUMMARY Council put its position to a VCAT Compulsory Conference on 8th October 2015, in accordance with the Council resolution on 5 October 2015 which was that: 1.

Council agree, without prejudice, to a Consent Order including: (a)

Amendment to Condition 1(b) to allow for the height of the podium to be lowered to five storeys adjacent to the tower on the south-western part of the Grimshaw Street podium and four storeys on the most south - eastern part of the Grimshaw Street podium.

(b)

Amendment to Condition 1(c) to provide a minimum wall setback to Flintoff and Grimshaw Streets at all levels above the podium of 4.5 metres from the site boundary, except for the tower at the corner of Flintoff and Grimshaw Streets and the stairwell adjacent to Grimshaw Street, and including the internal reconfiguration/consolidation of apartments necessary to achieve these changes. Glazed or visually lightweight balconies may project approximately 1.5 metres into this setback area.

(c)

Amendment to the time limit in Condition 25 to enable a 4 year commencement timeframe for the development.

The Victorian Civil and Administrative Tribunal and the applicant be advised of Councilâ&#x20AC;&#x2122;s decision.

As a result of the Compulsory Conference, a Request for a Consent Order was agreed to by the permit applicant. In summary this consent accepts items 1(a) and (c) above and modifies item 1(b) from 4.5 metres to 4 metres. A number of other amendments to the permit conditions are sought and these are considered inconsequential in terms of the built form of the building. The modification at item 1(b) will result in a different built form outcome to that approved by Council and therefore requires Council consideration. It is considered that the proposed variation to the setback of the building above the podium from 4.5 metres to 4 metres will result in an acceptable urban design outcome. As such, the proposed amendment to Condition 1, 19, 24 and 25 should

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Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

PROPOSED MULTISTOREY MIXED USE DEVELOPMENT AT 4-6 FLINTOFF STREET, GREENSBOROUGH (P563/2014) - VCAT CONSENT ORDER cont’d be supported. RECOMMENDATION That: 1.

Council agree, without prejudice, to a Consent Order which provides for a modified outcome in relation to the approved Planning Permit P563/2014 for a mixed use development at 4 – 6 Flintoff Street, Greensborough including: (a)

Conditions 1, 19, 24 and 25 amended to read as set out in the Consent Order.

The Victorian Civil and Administrative Tribunal and the applicant be advised of Council’s decision.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”. BACKGROUND Council put its position to a VCAT Compulsory Conference on 8th October 2015, in accordance with the Council resolution on 5 October 2015 which was that: 1.

(b)

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Place – Sustainable Amenity and Built Environment

4.4

Place – Sustainable Amenity and Built Environment

PROPOSED MULTISTOREY MIXED USE DEVELOPMENT AT 4-6 FLINTOFF STREET, GREENSBOROUGH (P563/2014) - VCAT CONSENT ORDER cont’d

(c)

Amendment to the time limit in Condition 25 to enable a 4 year commencement timeframe for the development.

The Victorian Civil and Administrative Tribunal and the applicant be advised of Council’s decision.

As a result of the Compulsory Conference, a Request for a Consent Order was agreed to by the permit applicant (refer attachment in Annexure 1). In summary this consent order accepts items 1(a) and (c) above and modifies item 1(b) from 4.5 metres to 4 metres. A number of other amendments to the permit conditions are also sought and these are considered inconsequential in terms of the built form of the building. These are discussed in the technical assessment section of this report. HUMAN RIGHTS CHARTER It is considered that the subject matter does not raise any human rights issues. PUBLIC NOTIFICATION It is not considered that the amendments sought would result in any potential increased adverse impact over and above that of the plans previously considered by Council. It is also noted that whilst one objection was received in relation to the permit application, the objector has not sought to be a party to the appeal. TECHNICAL CONSIDERATION The Consent Order comprises the following modifications. •

Condition 1(c) – Upper podium building setbacks to Flintoff and Grimshaw Streets reduced from 4.5 metres to 4 metres

The setting back of the upper levels of the building above the podium 4 metres measured from the site boundary will provide sufficient setback to allow the podium to provide a solid base to the building and allow the upper level to be more recessive when viewed from street level. The use of lighter coloured materials and design treatments in the facing of the upper levels also softens the visual impact of the upper levels. •

Condition 1(h) removed and inserted as Condition 24. Remove the note within the condition and insert as a note to the permit conditions

The effect of this modification on the permit is that drainage engineering plans will be required to be submitted to Council for approval prior to the commencement of the development rather than at the time architectural plans are approved under Condition 1 of the permit. This negotiated outcome will still require drainage engineering plans to be submitted prior to the commencement of the development and is considered acceptable in this instance. •

Condition 19 modified to include reference to private waste collection

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4.4

PROPOSED MULTISTOREY MIXED USE DEVELOPMENT AT 4-6 FLINTOFF STREET, GREENSBOROUGH (P563/2014) - VCAT CONSENT ORDER cont’d

This modification clarifies the intent of the condition. •

Condition 24 requiring a Section 173 legal Agreement notifying occupants of the building of no right to on-street car parking permits and private waste collection deleted and replaced with former Condition 1(h) requiring the submission of drainage engineering plans

The effect of the deletion of this condition is that future occupants of the building may not be made aware of the car parking and waste collection circumstances of the development prior to occupation. This condition effectively operates as a courtesy notification and its deletion will not impact on the development or future operation of the building. CONCLUSION It is considered that Council should agree to the proposed amendment to Conditions 1, 19, 24 and 25 as set out in the VCAT Consent Order.

ATTACHMENTS No.

Title

VCAT Consent Order

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5.1

BANYULE ARTS AND CULTURE ADVISORY COMMITTEE TERMS OF REFERENCE AND SELECTION PROCESS

Author:

Colin James - Art & Cultural Team Leader, Community Programs

File:

F2015/1637

EXECUTIVE SUMMARY A review of the Arts and Cultural Advisory Committee has been undertaken. This report presents a revised Terms of Reference for the Banyule Arts and Cultural Advisory Committee and provides details regarding the selection process for community members. The review included revising similar existing committees and reference groups. The review provided an opportunity to incorporate these committees and reference groups under the Arts and Cultural advisory committee creating one access point to Council for all Arts and Cultural business. RECOMMENDATION That Council adopt the attached Terms of Reference and selection process for the Banyule Arts and Cultural Advisory Committee. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “engage meaningfully with our community”. BACKGROUND The Arts and Culture Team have operated a number of committees and reference groups over the years, many of which have fallen into disuse or lost their relevance. This new Terms of Reference is consistent with other Council Advisory Committees and streamlines our engagement with the community. Specific activities such as Festival advice, Art Acquisition advice, and Public Art advice will now be formed as working groups of the one Advisory Committee, with any recommendations from the working groups being directed through the overall Banyule Arts and Cultural Advisory Committee.

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Participation – Community Involvement in Community Life

5.1

Participation – Community Involvement in Community Life

BANYULE ARTS AND CULTURE ADVISORY COMMITTEE TERMS OF REFERENCE AND SELECTION PROCESS cont’d CURRENT SITUATION Assuming Council adopt the revised Term of Reference officers will advertise the Expressions of Interest process from the 27 October to 10 November 2015. A call for nominations will be sent via Council’s existing Arts and Cultural Network, be included on Council’s web site and also be promoted via an advertisement in the Heidelberg Leader. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. Participation in one’s community engages rights under the Charter such as the right to freedom of movement and equality rights. The Committee aims to have a diverse membership including youth representatives and members from culturally diverse backgrounds. Nominee’s living with a disability are encouraged to apply. CONSULTATION The new Terms of Reference has been viewed, edited and approved by current members of Council’s Arts and Cultural Advisory Groups. CONCLUSION The revised Term of Reference will create one access point to Council for all Arts and Cultural business and streamlines the process for both Council and the community. The wide call for Expression of Interest will provide an opportunity for new interest in Arts and Cultural issues across the municipality.

ATTACHMENTS No.

Title

BACAC Terms of Reference

182

BACAC Call for nominations infromation

189

BACAC Nomination Form

199

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5.2

Participation â&#x20AC;&#x201C; Community Involvement in Community Life

5.2

THE GREENSBOROUGH PROJECT COMMUNITY CONSULTATION AND COMMUNICATION

Author: Services

Kate Chapell - Coordinator Greensborough Office Project, Corporate

File:

F2015/301

EXECUTIVE SUMMARY Since 2001, during the development of the Greensborough Structure Plan and the construction of WaterMarc, Banyule City Council conducted extensive community consultation and communication to inform the vision and revitalisation of the Greensborough Activity Centre. Following the Council decision in 2014 to proceed with the construction of Council Offices over WaterMarc, Council has continued to communicate and consult with traders and the community. Key in this summary is that Council has remained consistent in its message to the community that it would be aiming to continue the revitalisation of Greensborough with the addition of a Civic Precinct. Councilâ&#x20AC;&#x2122;s communication of this part of the Greensborough Project has focussed on the scope and nature of the next stage of development. RECOMMENDATION That Council: 1. Notes the extensive consultation, information sharing and engagement undertaken through multiple forms of communication. 2. Notes that this communication has occurred over an extended and continuous period of time, in relation to the development and delivery of the Greensborough Project and its component parts of WaterMarc, The Greensborough Walk, Commercial Developments main street works and the proposed construction of new Council offices at One Flintoff. 3. Continues to communicate with key stakeholders and the Community. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

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THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d CITY PLAN This report is in line with Council’s City Plan key direction to “engage meaningfully with our community”. BACKGROUND The idea for Banyule Council’s Greensborough Project originated in 2001 and since then, Banyule Council has conducted extensive community engagement through consultation and communication to inform the vision and revitalisation of the Greensborough Activity Centre. The development of the Greensborough Structure Plan was the first step in 2001. Council formed a reference group and published an Issues and Directions Paper and later an Options Paper for public exhibition and comment. Following a range of public meetings, Council briefings, on-site and postal surveys and public information displays, the Draft Greensborough Structure Plan was presented to Council September 2002. A public exhibition period resulted in submissions to Council and modifications to the Structure Plan were adopted by Council is December 2003 and were incorporated into the planning scheme as amendment C51. In 2004, Council embarked on an Expressions of Interest (EOI) and subsequently, a Request for Proposal (RFP) process to explore commercial, residential and public facilities opportunities for Greensborough. Advertisements in the local media and council publications, meetings with traders and local Politicians, and more community information sessions encouraged interested community representatives to get involved via the newly established Community Consultative Committee. The result was the Greensborough Project Draft Plan, a working document for public comment. A project brochure was distributed throughout the Greensborough Principal Activity Centre (GPAC) as well as surrounding suburbs and on Council’s website. Information Packs were provided to local traders and interviews conducted on community radio to promote the draft plan. In August 2006, The Greensborough Project was officially launched by Council and another round of community information sessions and stakeholder meetings were held and project updates distributed. Similar engagement and consultation activities continued throughout 2006 to 2009, to consult on changes to the Planning Scheme and in relation to the planning permit for the new aquatic and recreation centre, town square and civic centre. Several direct mail outs were used to inform property owners and occupiers in the Activity Centre and surrounding areas to attend the multitude of community information sessions and on their opportunities to provide feedback on the proposed plans. The Community Consultative Committee continued to meet throughout this period. From 2009 to 2012 , engagement on the Greensborough Project focussed on keeping the community informed on the changes that were taking place through Greensborough and in particular with regards to the construction of the new Regional Aquatic & Leisure Centre (later named WaterMarc) and the Greensborough Walk and Town Square. Council promoted activities in its publications, including the Banyule Banner and Project Update Newsletter and held further community information sessions.

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THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d In 2011 Banyule Council received a “Highly Commended Finalist” award from the Victorian Local Governance Association (VLGA) for Good Governance, in recognition of the community consultation process that was conducted for the Greensborough Project. WaterMarc, Greensborough Walk and the Town Square were officially opened in 2012 with a marketing campaign to encourage the community to come and see what had been created. Letters and introduction packs were mailed out to traders and property owners. WaterMarc featured on the TV show “Coxy’s Big Break”, receiving state-wide coverage of the world class facility. Locality Plan

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5.2

Participation – Community Involvement in Community Life

5.2

Participation – Community Involvement in Community Life

THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d CURRENT SITUATION Communicating the Project 2012 – 2015 Key in this summary is Council’s consistent message to the community that it would be aiming to continue the revitalisation of Greensborough with the addition of a Civic Precinct. Council’s communication of this part of the Greensborough Project has focussed on the scope and nature of the next stage of development. From 2012 and into 2014, the focus has shifted to the this next stage of the Greensborough Project; the design and construction of Council’s new civic office and community facilities to be built above WaterMarc. As a significant next stage of the project, Council informed the community about the office development in its Budget and City Plan processes. This was highlighted in the 2013-2014 Budget Summary that went to each household. In this document the budget allocation for the concept design of the facility was highlighted.

Council further informed the community of the continuing project via the City Plan and Budget public exhibition and consultation process, and through highlights in the Banyule Banner and Bakewell Ward Newsletter. In 2015, Council moved forward from concept to detailed design and the project has been a regular feature in the Banyule Banner and Ward Newsletters, with regards to both project funding and opportunities and benefits that will enhance the local area. A renewed Community Consultative Committee has been re-established to provide an engagement forum on key community needs, wants and concerns. A detailed Consultation Plan is in place and will be progressively rolled out during the construction of the project. Council is continuing to liaise with traders via the Chamber of Commerce and letters to traders, keeping interested parties informed of progress and for plans during and after construction. Through-out the project, Council has maintained a dedicated web page for the Greensborough Project and now also for the One Flintoff Project. Included are Fact Sheets and Q&A Sheets, key contacts and links back to information about the history and evolution of the Greensborough Project. Overall Consultation & Communication Activities: Actions Presented to Council at Council Meetings Advertised, appeared in local media, including Banyule Banner, or daily metropolitan newspapers Community Consultative Committee meetings

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Occurrences 27 times 231 times 35 articles in “Banyule Banner” 21 times

Page 50

THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d Called for comments

Community meetings, information sessions, festival marquee, business breakfasts Direct mail outs to all/some as required stakeholders, traders, adjoining properties Council website: Greensborough Project & One Flintoff Pages Launches Included in Council Publications

Specifically 3 times, although participation is continued to be encouraged throughout the process 56

20 times

Ongoing 8 21 times

Detailed Summary of Consultation & Communication Consultation 2001 – 2006 The Greensborough Structure Plan 2001 • Press release • Issues and directions paper put on public exhibition for Consultation for comment Structure Plan • Reference group formed • Options paper put on public exhibition for comment, media release produced 2001 – 2002 • Summary brochure and reply paid comments sheet distributed to GPAC area Structure Plan • 1800 number set up to receive comments and “on street” comment survey conducted • Public information display, Greensborough Plaza • Public meeting held • Councillor briefing sessions 2002 – 2003 • Draft presented to Council meeting 23 September 2002 • Draft on public exhibition, advertisements placed Structure Plan • Council meeting for consideration of submissions Adoption • Modifications to structure plan presented to Council 8 December 2003 2004 • 10 May 2004: Special Council meeting to approve Expression of Interest (EOI) Brief and process guidelines Expression of • Local media briefing Interest (EOI) • Two meetings with Greensborough Traders representatives • Information Bulletin circulated to GPAC information distribution area • Briefing of local Politicians • 18 May 2004: Information session for residents and community groups (traders also invited to attend) • Expression of Interest (EOI) advertisement in “The Age” and “Financial Review” • Article in “Banyule Banner”

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Participation – Community Involvement in Community Life

5.2

Participation – Community Involvement in Community Life

THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d Consultation 2001 – 2006 The Greensborough Structure Plan • 19 May 2004: Community information session • Information session for potential tenderers 2004 – 2005 • Public consultation to inform the development of the briefs for the Request for Proposal, July 2004 Consultation for • Public information session to explain the process to date, Request for February 2005 Proposal (RFP) • Preferred option considered by Council, June 2005 • Community input into preferred Framework and Development options 2005 – 2012 • Information Bulletin circulated to GPAC information Community distribution area calling for interested persons, Consultative December 2004 Committee • First met in March 2005 • Had 15 meetings Consultation 2006 – 2009 The Greensborough Project 2005 • Ministerial briefing and launch • Information pack produced and website updated Greensborough • “Banner” article Project Draft Plan • Project Update brochure produced and distributed to all – working Council sites, GPAC distribution area as well as document surrounding suburbs • Special Council Meeting 8 August 2005. • Community Radio interviews • Information packs provided to Greensborough Plaza 2006 • Ministerial launch • Chamber of Commerce business breakfast presentation Greensborough • Information Pack ”Banyule Banner” article, Website Project – project updated launch, August • Project Update brochure produced distributed to all 2006 Council sites and available on the internet • Special Council meeting 15 August 2006 • Information packs provided to Greensborough Plaza • Community consultation and Information sessions: − Tuesday 19 September 2006, Ivanhoe (Withers room, 6:30pm) − Thursday 28 September 2006, Watsonia RSL (Morwell Ave, 6:30pm) − Tuesday 3 October 2006, All Saints Anglican Church, Greensborough (Grimshaw St, 6:30pm) − Tuesday 17 October 2006 (information session for Sunday Market stallholders) − Youth Consultation forum 16 November 2006: Greensborough Secondary College & The Cave, Greensborough All Saints Anglican Church 2006 • Amendment documentation and indicative concept plans

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THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d Consultation 2006 – 2009 The Greensborough Project on display at all Council Customer Service Centres Amendment C51, (Ivanhoe, Rosanna and Greensborough) and the November 2006 Department of Sustainability and Environment bookshop in the City • Council’s website was updated with Amendment documentation and other project information. Amendment information was also available on the Department of Sustainability and Environment website • Public Notices were printed in local papers; the Diamond Valley Leader and Heidelberg Leader, as well as the Victorian Government Gazette • Weekly advertisements were printed in the Diamond Valley Leader, Heidelberg Leader and Heidelberg and Valley Weekly promoting the 5 community information sessions held • A public display and information marquee was provided at the Manna Gum Festival in Greensborough with Council representatives on hand to discuss the proposal • Information articles were printed in the Banyule Banner • There were media items discussing the proposal in the local newspapers and on Plenty Valley FM radio • Public Notices and information bulletins were sent to over 3000 properties and stakeholders in and around the Greensborough Activity Centre 2007 • Official launch attended by State Planning Minister, Justin Madden, Mayor, Cr Wayne Phillips, and CEO Ministerial Doug Owens Launch, • Manna Gum Festival information stall, Saturday 24 September November 2007 2008 • Community Information sessions and displays; July 2008 − Meeting of Community Consultative Committee Planning − Information presentation to Greensborough application stage Chamber of Commerce and traders. Council invitation was included in a letter from the Chamber of Commerce. All traders in the “strip centre area”: (not including Plaza) total 168, commercial property owners 388 and Management of Greensborough Plaza invited − Mail out to all GPAC property owners and occupiers advising of Community Information display sessions − Mail out to GPAC abutting area property owner and occupiers advising of Community Information display sessions − Mail out to over 450 people on the Greensborough Project – interested persons mailing list advising of Community Information display sessions − Colour advertisements in the local Leader newspapers advising of Community Information

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5.2

Participation – Community Involvement in Community Life

5.2

Participation – Community Involvement in Community Life

THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d Consultation 2006 – 2009 The Greensborough Project display sessions 3 Community information display sessions held at All Saints Anglican Church, Greensborough: Session 1: 8:30am-10:00am; Session 2: 3:30pm5:30pm; Session 3: 7:00pm-8:30pm September 2008 Community Information sessions and displays − Meeting of Community Consultative Committee − Mail out to all GPAC property owners and occupiers advising of Community Information display sessions (555 letters sent) − Mail out to GPAC abutting area property owner and occupiers advising of Community Information display sessions (1788 letters sent) − Mail out to over 450 people on the Greensborough Project – interested persons mailing list advising of Community Information display sessions − Colour advertisements in the local Leader newspapers advising of Community Information display sessions − Two Community information display sessions held at All Saints Anglican Church: 10 September; Session 1: 3:30pm-5:30pm & Session 2: 7:00pm8:30pm − Two sessions held at Ivanhoe Office (Council Chambers); September 11; Session 1: 9:00am10:30am & Session 2: 7:00pm-8:30pm − Responded to 175 proforma letters regarding the Greensborough Project. Response letter invited the proforma letter respondents to the September information sessions or to come in to Council to discuss any concerns − Set up a display at the Rosanna Office (Planning counter) − Updated website with plans & information −

•

Consultation 2009 – 2012 The Greensborough Project – WaterMarc, Greensborough Walk & Town Square 2009 • Items with regard to the Greensborough project were presented 3 times to Ordinary Council meetings Design of Stage 1 • Related items appeared in local media, including Council – Regional “Banner” newsletters on 86 occasions. Aquatic & Leisure • 9 advertised Community Information sessions Centre • 3 Community Consultative Committee meetings • 5 general mail outs on the Greensborough Project. These mail outs were to the GPAC property owners and occupiers, interested persons and from time to time included GPAC abutting area property owner and occupiers. The mail outs provided information on project

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THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d Consultation 2009 – 2012 The Greensborough Project – WaterMarc, Greensborough Walk & Town Square updates, community information sessions and media releases for example • RLCIP Ministerial launch • Responded to community feedback and specifically invited the community to information sessions or to come in to Council to discuss any concerns • Permanent display at the Rosanna Office (Planning counter) • Updated website with plans & information. 2010 • New Planning Permit issued by Council 1 February 2010 • Related items appeared in local media, including Council Construction “Banner” newsletters on 19 occasions. begins • 3 advertised Community Information sessions • 1 Community Consultative Committee meeting • 1 general mailout on the Greensborough Project. This mailout was to the GPAC property owners and occupiers, interested persons and included GPAC abutting area property owner and occupiers. This mailout provided a project update and details on community information sessions • Construction launch • Responded to community feedback and specifically invited the community to information sessions or to come in to Council to discuss any concerns • Permanent display at the Rosanna Office (Planning counter) • Articles included in 3 editions of the Banyule Banner • Greensborough RALC and Community Infrastructure to proceed; Dec 09-Jan 2010 • Let’s start! - Stage 1 of the Greensborough Project – Regional Aquatic & Leisure Centre (RALC); Feb/Mar 2010 • Construction begins on the Greensborough Project; Apr/May 2010 • Greensborough Project Update - Nov 2010 • Community meeting to meet the successful building contractor – Oct 2010 2011 • Articles included in 3 editions of the Banyule Banner − Banyule Banner article - Rezoning Council owned Construction land in Turnham Avenue Rosanna; June/July 2011 continues… − Banyule Banner article - Greensborough Walk and new Main Street Crossing; Oct/Nov 2011 − Banyule Banner article - WaterMarc is coming!; Dec 2011/Jan 2012 • Greensborough Project Update – March 2011 • Council Announcement - Main Street crossing works October 2011 • 2 Council Reports:

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Participation – Community Involvement in Community Life

5.2

Participation – Community Involvement in Community Life

THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d Consultation 2009 – 2012 The Greensborough Project – WaterMarc, Greensborough Walk & Town Square −

•

• •

2012

•

WaterMarc, Greensborough Walk and Town Square open.

•

• •

•

15 August 2011 – Greensborough Project – Greensborough Walk and Main Street Opportunities − 5 December 2011 – Rezoning land in the Greensborough Principal Activity Centre to the Activity Centre Zone Referenced in Banyule City Council Publications: − Banyule City Council City Plan 2009-2013 − Banyule City Council Annual Report 2010-2011 − Banyule City Council Budget 2011-2012 “RALC Revealed” Launch – Oct 2011 Council received a “Highly Commended Finalist” award from the Victorian Local Governance Association (VLGA) for Good Governance, in recognition of the community consultation process that was conducted for the Greensborough Project. Articles included in 2 editions of the Banyule Banner − Banyule Banner article - WaterMarc – see what the excitement is all about …; Mar/Apr 2012 − Banyule Banner article - WaterMarc Banyule Grand Opening; Sept/Oct 2012 Articles in the local media: − Pool Slides in to make a Marc – Banyule & Nillumbik Weekly; 27/3/12 − Pool prices on a slippery slope – Diamond Valley Leader – 28/3/12 Main Street crossing works, letter to traders, also included in Greensborough Town Centre publications via Noella Jacobs; (Greensborough Town Centre Manager) January 2012. Introduction of the Greensborough Walk retail and commercial project to traders and property owners via mail out (Main Street, Grimshaw Street, Plaza, included Noella Jacobs for inclusion in Greensborough Town Centre news), note: Planning application did not require advertising; 31 December 2012 Council website, project information resource page created; December 2012 2 Council Reports: − 6 February 2012 – Greensborough Walk/Main Street Retail and Office Development − 23 April 2012 – Watermarc Café – Proposed Lease Flintoff Street, Greensborough Referenced in Banyule City Council Publications: − Banyule City Council Annual Report 2011-2012 − Banyule City Council Budget 2012-2013

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THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d Consultation 2013 – 2015 The Greensborough Project – Civic Centre 2013 • Articles included in 1 edition of the Banyule Banner − Banyule Banner article - New Greensborough car Planning for the park; Feb 2013 next stage − Mayor’s Message; Dec 2013 • Articles in the local media: − Banyule in Brief - City Plan 2013-2017 / Budget 2013-2014; May 2013 • Marketing, public tender and sale of property (66-78 Main Street); July-August 2013 • Referenced in Banyule City Council Publications: − Banyule City Council Annual Report 2012-2013 − Banyule City Council Budget 2013-2014 − Banyule City Council City Plan 2009-2013 (Year 1) • 1 Council Reports: − 17 June 2013 – Adoption of Budget 2013/2014 2014 • 4 Council Reports: − 13 February 2014 – Greensborough Principal Concept Design Activity Centre Review of Heights and Setback for Civic Centre Requirements − 10 November 2014 – 55-59, 61 and 63 Main Street Greensborough – Proposed Sale of land • Referenced in Banyule City Council Publications: − Banyule City Council Annual Report 2013-2014 − Banyule City Council Budget 2014-2015 − Banyule City Council City Plan 2009-2013 (Year 2) • Mentioned in Ward News − Bakewell Ward - July 2014 – Mark Di Pasquale “Marry this to Council’s proposal to relocate its offices to above WaterMarc, and you’ve got an exciting environment to be around.” • Budget & City Plan Information Sessions held 2015 • Articles included in 2 editions of the Banyule Banner: − Moving with the times: Greensborough Structure Detailed Design & Plan review; May-June 2015 Construction − Mayor’s Message; May-June & July-Aug 2015 begins… − City Plan & Budget Review; May-June 2015 − Highlights of the Budget 2015-2016; July-Aug 2015 − Revitalising Civic Spaces; July-Aug 2015 − Ward Round – Cr Mark Di Pasquale; July-Aug 2015 − Planning for new growth in Greensborough and Ivanhoe; Sept-Oct 2015 − Building a better Banyule: Construction underway for Council’s move to Greensborough; Nov-Dec 2015 • Mentioned in Ward News − Bakewell Ward - July 2015 – Mark Di Pasquale “Council is now set to build a new purpose-built municipal office called One Flintoff above

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Participation – Community Involvement in Community Life

THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d Consultation 2013 – 2015 The Greensborough Project – Civic Centre WaterMarc which will collocate its Ivanhoe, Rosanna and Greensborough offices.” − Hawdon Ward – July 2015 – Steven Briffa “We continue to install solar power on Council buildings and will combine three offices into one purposebuilt office above WaterMarc.” • 5 Council Reports: − 16 February 2015 (6.3 – One Flintoff Project) − 27 April 2015 (Item 4.3 - One Flintoff Project Progress Report) − 27 April 2015 (Item 4.4 - 1 Flintoff Street, Greensborough - Proposed Council Offices Planning Permit Application (No.P311/2015) − 22 June 2015 – (Item 6.2 – Adoption of Budget for Period 1 July 2015 ti 30 June 2016) − 7 September 2015 – Grimshaw Street and Flintoff Street, Greensborough – Proposed Traffic Treatment − 21 September 2015 – Notice of Motion – One Flintoff to Reflect History of City of Banyule and Shire of Diamond Valley • 2 Greensborough Project Community Consultative Committee Meetings (March 2015 & May 2015) • 1 Greensborough Chamber of Commerce Meeting (May 2015) • Letters to Greensborough Traders – Project to begin – September 2015 (370 Letters hand delivered) • Letters to Adjoining residents and owners – Project to begin – September 2015 (230 Letters sent out by mail) • 13/4/2015 – One Flintoff Webpage on Banyule Website, includes Fact Sheet and Q&A Sheet. • Referenced in Banyule City Council Publications: − Banyule City Council City Plan 2009-2013 (Year 3) − Banyule City Council Budget 2015-2016 − Budget & Rates 2015/2016 Information Flyer • Budget & City Plan Information Sessions held • 3 Information sessions for land owners and occupiers in relation to the Greensborough Activity Centre Review - to advise landowners and occupiers that Council was embarking on a review of building heights and setbacks • Briefing of local politicians • Media Articles − “Councillors on the Move – Construction to begin on new and environmentally sustainable office building” – Heidelberg Leader 29/9/2015. − “Councillors on the Move – Construction to begin on office building next month” - Diamond Valley Leader 30/09/2015 − Conversations “Council must be broke” -

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THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION cont’d Consultation 2013 – 2015 The Greensborough Project – Civic Centre Heidelberg Leader 21/7/2015 − “Galleries Location up in the air” - Heidelberg Leader 23/6/2015 − Banyule in Brief – Mayor’s Message; April 2015

CONCLUSION This report outlines a comprehensive mix of community consultation, engagement and information sharing that has occurred over a sustained period of many years. A significant number of touch points for community input have occurred with the overall Greensborough project. Ultimately Council is tasked with making decisions on behalf of the whole of the community for the benefit of the community and the efficient running of the organisation.

ATTACHMENTS Nil

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6.1

14A BANNERMAN AVENUE, GREENSBOROUGH - NOTICE OF INTENTION TO SELL

Author:

Michael Hutchison - Projects Coordinator, City Development

Ward:

Beale

File:

F2014/4616

EXECUTIVE SUMMARY Council is the owner of the land known as 14A Bannerman Avenue, Greensborough (subject land) which is situated between the Plenty River and the rear of 14 and 18 Bannerman Avenue, Greensborough. The subject land measures 315m² and is considered surplus to Council’s and the community’s needs based on the fact that it is land locked, subject to significant overland flow, has negative topography and is inaccessible to Council for maintenance purposes. This report recommends the commencement of statutory procedures to: • Apply for a permit under Part 4 of the Planning and Environment Act 1987 to remove the reservation status under Section 24A of the Subdivision Act 1988 •

Give public notice of Council’s intention to sell the subject land in accordance with Sections 189 and 223 of the Local Government Act 1989.

RECOMMENDATION That: 1. An application be lodged under Part 4 of the Planning and Environment Act 1987 seeking to remove the reservation status from the land at 14A Bannerman Avenue, Greensborough pursuant to Section 24A of the Subdivision Act 1988. 2. In accordance with sections 189 and 223 of the Local Government Act 1989 (Act), Council commence the statutory procedures to sell the subject land as it is surplus to Council’s and the community’s needs, by giving public notice and inviting written submissions on the proposal in the “Diamond Valley Leader” on 28 October 2015. 3. Council receive written submissions and hear submissions on the proposal, from persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act at its ordinary meeting of Council on 14 December 2015 beginning at 7.45pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe. 4. If no submissions are received, Council may, at its ordinary meeting on 14 December 2015, decide whether or not to sell the subject land. 5.

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Performance - Use Our Resources Wisely

14A BANNERMAN AVENUE, GREENSBOROUGH - NOTICE OF INTENTION TO SELL cont’d OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “provide responsible financial management and business planning processes”. BACKGROUND Council is the owner of the land known as 14A Bannerman Avenue, Greensborough (subject land) which is situated between the Plenty River and the rear of 14 and 18 Bannerman Avenue, Greensborough. The subject land measures 315m² and is considered surplus to Council’s and the community’s needs based on the fact that it is land locked, subject to significant overland flow, has negative topography and is inaccessible to Council for maintenance purposes. It is understood that the subject land was set aside as reserve in a plan of subdivision in 1979 (Shire of Diamond Valley) for drainage and municipal purposes. Whilst it is unclear why the subject land was set aside as a reserve in isolation, it is surmised that the former Diamond Valley Council intended to reserve land along the river should subdivisions along the north side of the Plenty River continue. Further subdivisions within the vicinity of the subject land did not occur over time and consequently, the land remains inaccessible and landlocked. In March 2013, Council resolved to vest 23 reserves across the municipality pursuant to section 24A of the Subdivision Act 1988. Council undertook this process as the titles belonging to the 23 reserves were still registered in the name of the original subdivider, reserved for municipal, drainage or similar purposes. Until the introduction of the Subdivision Act in 1988, there was no automatic recording on title by Land Registry of Council’s entitlement to such reserves. One of the properties vested in Council’s name included subject land, which is shown hatched on the plan in Figure 1 below having a total land area of 315m². Following the vesting, title to the subject land was issued by Land Registry to Council on 10 April 2014.

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14A BANNERMAN AVENUE, GREENSBOROUGH - NOTICE OF INTENTION TO SELL cont’d

Figure 1: Locality Plan of 14A Bannerman Avenue, Greensborough (shown hatched)

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with the Charter and consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. In particular, Section 20 (Property Rights) which provides that “A person must not be deprived of his or her property other than in accordance with law”. It is considered that the subject matter does not raise any human rights issues because Section 189 of the Act gives Council the legislative power to sell land owned and vested in Council’s name. Section 223 of the Act also provides an opportunity for any person to make a submission with respect to such proposal. CURRENT SITUATION A proposal has been received from an abutting owner requesting to purchase part of the subject land immediately adjacent to the rear of their property. In considering whether retention of the subject land accords with Council’s future needs and/or other strategic plans, the following issues have been identified:

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14A BANNERMAN AVENUE, GREENSBOROUGH - NOTICE OF INTENTION TO SELL cont’d

a) The subject land is “land locked” which restricts any community use. b) The subject land is subject to controls under the Banyule Planning Scheme, in particular inundation overlay and significant overland flow. c) The location, topography, size and shape of the subject land restricts any future development potential. d) Access for maintenance purposes requires crossing the Plenty River. e) Existing vegetation is likely to restrict any form of development. f) The subject land does not contain any Council drains or infrastructure. TECHNICAL CONSIDERATION The use of the subject land is governed by the Banyule Planning Scheme. The subject land is subject to the following planning controls: Code NRZ3 DDO8 ESO1 Neighbourhood Character Flooding LSIO AAV

Description Neighbourhood Residential Zone - Schedule 3 Design and Development Overlay - Schedule 8 Environmental Significance Overlay - Schedule 1 BG (East) - Bush Garden Precinct Significant Overland Flow - Consult Melbourne Water Land Subject To Inundation Overlay Aboriginal Affairs Victoria referral

The subject land has not been identified in Council’s Public Open Space Strategy 2007-2012, or draft revised Public Open Space Strategy; and does not accord with Council’s future needs or other strategic plans. It is therefore considered surplus to the needs of Council and the community. LEGAL CONSIDERATION STATUTORY PROCEDURES Local Government Act 1989 Section 189(2) of the Local Government Act 1989 provides that prior to selling land Council must give public notice of its intention to do so and obtain a valuation not more than six months prior to the date of sale. Public Notice Council’s Official Newspaper Policy states: “The Heidelberg Leader and/or Diamond Valley Leader, and/or the Heidelberg and Diamond Valley Weekly where appropriate, be appointed as Council’s official newspapers for the purposes of providing public notice except where circumstances may be deemed appropriate the use of The Age and/or the Herald Sun for particular public notices.” For the purposes of giving public notice for this proposal it is noted that the “Diamond Valley Leader” is the newspaper that generally circulates within the area. Subdivision Act 1988/Planning and Environment Act 1987 Section 24A of the Subdivision Act 1988 confers on Council the power to remove a reservation from land shown or set aside as a reserve on a registered plan (of

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14A BANNERMAN AVENUE, GREENSBOROUGH - NOTICE OF INTENTION TO SELL cont’d subdivision). However, before proceeding under section 24A of the Subdivision Act, a planning permit must be obtained, in accordance with Part 4 of the Planning and Environment Act 1987, to authorise the removal of the reservation from the land and create a separate lot that can then be sold. POLICY IMPLICATIONS GUIDELINES FOR THE SALE AND EXCHANGE OF COUNCIL LAND The Guidelines for the Sale and Exchange of Council Land (the “Guidelines” – adopted by Council in April 2009) provide that the sale of Council-owned land should be conducted through a public process, unless circumstances justify an alternative method of sale, for example where there is only limited potential buyers namely an abutting owner. Any sale of Council-owned land should be in the best interest of the community and provide the best result, both financial and non-financial for Council and the community. CONCLUSION Due to its location, topography, size and shape it has been determined that the subject land is not required for Council’s future needs. Also, retaining the subject land does not accord with Council’s current strategic plans. Therefore it is considered that the subject land is surplus to the needs of Council and the community. Procedurally, a planning permit to remove the reservation status from the title must be obtained prior to sale. Concurrently, it is appropriate to give public notice, in accordance with section 189(2) and section 223 of the Act, of Council’s intention to sell the subject land and invite written submissions on the proposal in the “Diamond Valley Leader” on 28 October 2015. A further report will be presented to Council to receive any written submissions and to hear from persons who have made a written request to be heard in support of their submission.

ATTACHMENTS Nil

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6.2

ANNUAL REPORT 2014-2015

Author:

Tania O'Reilly - Manager Finance & Procurement, Corporate Services

File:

F2013/539

Previous Items Council on 21 September 2015 (Certification of the Statutory Statements: For the Year Ended 30 June 2015) EXECUTIVE SUMMARY Council is required to consider the Annual Report 2014-2015 at a meeting open to the public in accordance with Section 134 of the Local Government Act 1989. The meeting should be held as soon as practical after the Council has sent the annual report to the Minister. The Annual Report 2014-2015 was submitted to the Minister by Wednesday 30 September, 2015. The Annual Report is an important part of Banyule’s ongoing reporting to its Community. The Report highlights achievements during 2014-2015 in line with the second year of Council’s City Plan 2013-2017. The Annual Report contains: • • •

A Report of Council’s Operations, including the Mayor and CEO Statement, information about Council’s services, achievements and performance. Audited Performance Statement of Council for the financial year ended 30 June 2015. Audited Financial Statements of Council for the financial year ended 30 June 2015.

Prior to consideration at this Council meeting, the Annual Report has been: • • • • • •

Subject to audit of the annual performance statement and financial statements by the Victorian Auditor-General’s Agent and review by the Audit Committee during August-September 2015. On 21 September 2015 Council meeting Council accepted the Audit Committee’s recommendation to adopt the Performance Statement and Financial Statements and for the year ended 30 June 2015. Lodged with the Victorian Auditor-General and the formal Audit Report received. Submitted to the Minister for Local Government by 30 September 2015. Made available for the mandatory minimum 14 days to enable public inspection of the Report. The document has been available for inspection via Council’s Service Centres and website and at local libraries.

RECOMMENDATION That Council having complied with Section 134 of the Local Government Act 1989; receives and notes the Annual Report 2014-2015 incorporating the Report on Operations, Performance Statement, and Financial Statements.

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6.2

ANNUAL REPORT 2014-2015 cont’d OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council Officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “provide responsible financial management and business planning processes”. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with the Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. This Report affirms Banyule’s commitment to the Charter of Human Rights and Responsibilities. The document chronicles actions and achievements that highlight our affirmation of the Human Rights of our community. The Report documents our actions in the past year in an open and honest attempt to better inform our community of where our intent and effort has been centred. DISCUSSION Financial Position Council achieved an operating surplus result of $15.69 million this financial year. This is a significant improvement on last year’s surplus of $1.97 million and against a budgeted deficit of $6.07 million. The majority of the operating surplus is derived from the sale of the former Bellfield Primary school site. The funds from property sales during the year will contribute to an accelerated key capital works program and asset renewal as outlined in the four-year City Plan 2013-2017. The operating results highlight the Council’s effective financial management, prudent planning and astute management of resources. Council has been able to achieve efficiencies through its operational and procurement initiatives, and these have been achieved without compromising service delivery. For the year ended 30 June 2015, the delivery of Council services to the Community, infrastructure and excellent financial health is well demonstrated throughout the Annual Report 2014-2015 and particularly, the strong Balance Sheet. The assets of Council continue to grow and are being utilised to generate greater revenue for Community Capital Works and initiatives. Total assets at 30 June 2015

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ANNUAL REPORT 2014-2015 cont’d are $1.37 billion (2014: $1.35 billion). The asset replacement reserves, annual leave and long service leave provisions, as reported in the Balance Sheet, are 100% backed by the $64.8 million in cash and cash equivalents. Council’s cash position has continued to grow, with the unrestricted cash of $45.81 million at year’s end, up from $28.02 million last year. The strength of Council’s Balance Sheet position supports the capacity to invest into the future as planned within the City Plan 2013-2017 (Year 3). The strong asset position offsets the loan principal outstanding as at 30 June 2015 of $58 million (2014: $60.5 million). Council’s debt management strategy continues to work to reduce the reliance on borrowings that have been invested into improving our assets of $1.37 billion, of which $1.25 billion comprises infrastructure, property, plant and equipment. Rates continue to represent the majority of Council’s revenue (for 2015 – eliminating the Net gain on disposal of infrastructure, property, plant and equipment), at a steady 66%. Grants have increased to $16.0 million from $11.5 million in 2014. The grants include Financial Assistance Grants, which are an important untied payment to councils from the Australian Federal Government and are invested in essential community infrastructure and services ranging from local roads and parks to swimming pools and libraries. These grants are a vital part of the revenue base of all councils. The Commonwealth has decided to continue to ‘pause’ indexation of the national pool of financial assistance grants provided to local government for three years until the end of 2016-2017, constraining the ability of the sector to deliver infrastructure and services to the community. The Commonwealth also decided to bring forward approximately half of the 2015-2016 financial assistance grants payments earlier this year. This payment of $2.26 million was made to councils on 30 June 2015 and has been included in the 2014-2015 operating result but will be required to be expended in 2015-2016. Employee costs are reported at 43% of total expenses compared to 44% in 2014. BACKGROUND Statutory Requirements At the end of each financial year Council prepares an Annual Report in accordance with Section 131 of the Local Government Act 1989. This report is a key part of Banyule’s ongoing reporting to its Community. As part of the preparation of the Annual Report, Council staff prepared two Statutory Statements (the Performance Statement and Financial Statements) for the year ended 30 June 2015. The Statutory Statements were audited by the Victorian Auditor-General’s agent and reviewed by the Audit Committee during AugustSeptember 2015. The Statements (and full Annual Report) were then presented for ‘in principle’ approval by Council at its 21 September 2015 Council Meeting, so they could be formally lodged with the Victorian Auditor-General for a final audit and issue of the formal Audit Report.

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ANNUAL REPORT 2014-2015 cont’d The Annual Report 2014-2015, including the Performance Statement, Financial Statements and the Victorian Auditor-General’s Reports, was submitted to the Minister for Local Government before 30 September 2015 as required by the Local Government Act 1989. After the Annual Report was submitted to the Minister, a Public Notice was placed on Council’s website on 30 September 2015 and in ‘The Age’ newspaper on 1 October 2015 to give the mandatory minimum fourteen (14) days notice in accordance with Section 134(2) of the Local Government Act 1989. The notice detailed the: 1. 2.

Availability of the Annual Report and Audit Reports for inspection; and Meeting of Council on Monday, 19 October 2015 to consider the Annual Report.

Public Notice advertisements were also placed in the local newspapers in the week commencing 5 October 2015. The document has been available for inspection via Council’s Service Centres and website and at local libraries. Audit Certification The audit of the Performance Statement and Financial Statements was undertaken by a contractor to the Victorian Auditor-General’s Office and the Independent Auditor’s Report was signed on 25 September 2015. The Audit Reports on the Performance Statement and Financial Statements were signed as a fair representation of performance and financial position; and Council’s accounting systems are considered to be sound. Each of the Statements have been subject to thorough scrutiny by Council’s Audit Committee at its meeting on Thursday, 3 September 2015, who recommended ‘in principle’ approval by Council at its meeting on Monday, 21 September 2015 prior to forwarding them to the Victorian Auditor-General for final checking and certification. Information within the Annual Report 2014-2015 Banyule’s Annual Report 2014-2015 is aligned with the Local Government Better Practice Guides. The Local Government Act 1989 was amended in April 2014 and the updated annual reporting requirements have been applied for this Annual Report 2014-2015. Banyule’s Annual Report 2014-2015 includes the following key sections: 1. Council’s Report of Operations (Part 1): - Introduction, including City Plan context - The Year in Review, including Mayor and CEO message - Our Council, including City Profile - Our People, including Organisational structure - Our Best Value Performance, including activities and services, a summary of our best value performance, and Banyule’s strategic indicators - Governance, management and other information.

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6.2

Performance - Use Our Resources Wisely

ANNUAL REPORT 2014-2015 cont’d 2. Performance Statement and the Victorian Auditor-General’s Report on this Statement (Part 2). 3. Financial Report and the Victorian Auditor-General’s Report on the Financial Report, which includes the Financial Statements (Part 3) Council’s Report of Operations Council’s Report of Operations must be prepared in a form and contain information determined by the Council to be appropriate, and contain any other information required by the regulations. Key information required in Council’s Report of Operations includes, but is not limited to, the following: •

A Statement which reviews the performance of Council against the second year of the City Plan 2013-2017, including outcomes in relation to the strategic indicators in the City Plan (Council Plan).

•

A statement of progress in relation to initiatives identified in the Budget 20142015, the o

results of Council’s assessment against the:  

governance and management checklist, prescribed service performance indicators and measures, and

information with respect to the nature and range of activities undertaken by the Council.

•

Information on aspects such as: o factors that have had an impact on Council’s performance, o major policy initiatives, o major works undertaken or completed, o major changes that have taken place, and o other major operations and achievements of the Council.

•

Information on the administrative structure of the Council, Council offices, and Councillors.

Best Value Section 208G of the Local Government Act 1989 states that at least once every year a Council must report to its community on what it has done to ensure that it has given effect to the Best Value Principles. The Report of Operations part of the Annual Report 2014-2015 includes a section titled ‘Our Best Value Performance’. This provides a summary of performance against the second year of Banyule’s City Plan 2013-2017. The City Plan 2013-2017 objectives are:

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• • • • •

6.2

ANNUAL REPORT 2014-2015 cont’d

People - Community strengthening and support Planet - Environmental sustainability Place - Sustainable amenity and built environment Participation - Community involvement in community life Performance - Use our resources wisely

The summary outlines the significant achievements and progress made in relation to the objectives and key directions in Banyule’s City Plan 2013-2017 (Year 2). It highlights the range of services (activities), initiatives and processes being implemented across Council to meet the needs of the community, meet the Best Value Principles, and promote a culture of continuous improvement. Further detailed Best Value results for each service are to be published on Banyule’s website. In addition, this summary is complemented by the next section in the Annual Report which provides progress against Banyule’s Strategic Indicators. These indicators measure achievements against Council’s City Plan (Council Plan) objectives. The indicators chosen represent broad measures of success in areas that are within the control or of significant interest to Council. They help to assess efficiency and indicate effectiveness and the quality of the services provided. They aim to monitor progress against Council’s priority areas within each objective. The ‘Our Best Value Performance’ section in the Report of Operations (Part 1) and the Performance Statement (Part 2) include Banyule’s results from the Local Government Community Satisfaction Survey 2015. The survey was undertaken by the State Government’s Department of Environment, Land, Water and Planning (formerly the Department of Transport, Planning and Local Infrastructure). Banyule performed very well within its Melbourne metropolitan group of Councils Financial Statements The Financial Statements comprise the: • • • • • •

Comprehensive Income Statement Balance Sheet Statement of Changes in Equity Statement of Cash Flows Statement of Capital Works Notes to the Financial Statements, including a budget comparison for Income and Expenditure and for Capital Works.

Comprehensive Income Statement The Comprehensive Income Statement lists the income and expenditure under various categories to arrive at the surplus or deficit for the year. This Statement summarises all the income and expenditure transactions for the financial year ended 30 June 2015. Balance Sheet The Balance Sheet is prepared as at 30 June 2015 and lists all Council’s assets and liabilities under various categories. Total assets less total liabilities equals net assets which balances to Council’s equity, which is made up of accumulated surplus and reserves.

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ANNUAL REPORT 2014-2015 cont’d Statement of Changes in Equity The Statement of Changes in Equity shows the movements in the balances of accumulated surplus and reserves from the beginning to the end of the financial year. Statement of Cash Flows The Statement of Cash Flows summarises the amount of cash received and spent during the year. The net difference in cash movements is equal to the movement in the cash and cash equivalents balance, from the beginning to the end of the financial year, as shown in the Balance Sheet. The Statement of Cash Flows shows the net movement in cash for the operating, investing and financing activities. Statement of Capital Works The Statement of Capital Works summarises the expenditure on capital works by major categories. The expenditure is shown for the current financial year and the previous financial year. The capital works is further summarised in the following sections: • • • • • •

New assets Asset renewal Asset upgrade Asset expansion New intangible assets New non-current assets classified as held for sale.

In the previous financial year ended 30 June 2014, the Standard Statements were separate Statements included in the Financial Report. For financial year ended 30 June 2015, the Standard Statements are not required to be prepared as separate Statements. However, the following were part of the Standard Statements last financial year but are now included in the Financial Statements for year ended 30 June 2015: • •

Statement of Capital Works (see below) Budget Comparison for: - Income and Expenditure - Capital Works

The Budget Comparison forms part of the ‘Notes to and Forming Part of the Financial Statements’. Budget Comparison Notes Two budget comparison notes, with explanations are prepared. 1) Income and Expenditure and 2) Capital Works. The Budget Comparison notes compare the budget figures to the actual income, expenditure and expenditure on capital works for the current financial year. An explanation is provided for the major variations. The budget is set prior to the beginning of the financial year. The actual amounts are not known until the end of the financial year.

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ANNUAL REPORT 2014-2015 cont’d

Performance Statement With effect from 1 July 2014, for year ended 30 June 2015, Banyule City Council’s Performance Statement is prepared and completed in accordance with the Local Government (Planning and Reporting) Regulations 2014 and the Local Government Better Practice Guide 2014-15, Performance Statement. For the previous financial year ended 30 June 2014, the Performance Statement was based on Banyule’s Key Strategic Activities – Results. The Performance Statement includes the results of the prescribed sustainability capacity, service performance and financial indicators and measures. In subsequent years, an explanation of material variations in the results will be provided, as appropriate. This Statement has been prepared to meet the requirements of the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014, known as Local Government Performance Reporting Framework (LGPRF). As this is the first year of reporting in this format, there are no comparative 2014 results to give an explanation as to the reason for the variation. All the results of the Performance Statement and the other indicators in the LGPRF format are to be reported on the Department of Environment, Land, Water and Planning Local Government Victoria’s ‘Know Your Council’ portal. The Performance Statement allows some direct comparison between years of operation and Local Government sector comparisons. CONCLUSION Council has complied with the legislative requirements for the preparation of its Annual report. Consideration of Council’s Annual Report 2014-2015 is a requirement of Section 134 of the Local Government Act 1989. It is recommended that the Annual Report, incorporating the Performance Statement, and Financial Statements be received. The Annual Report will be available on Council’s website and at Council’s three Service Centres (Ivanhoe, Greensborough and Rosanna).

ATTACHMENTS No.

Title

BCC Annual Report 2014-2015 - Part One - Report of Operations (Under Separate Cover)

BCC Annual Report 2014-2015 - Part Two - Performance Statement (Under Separate Cover)

BCC Annual Report 2014-2015 - Part Three - Financial Report (Under Separate Cover)

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6.3

ASSEMBLY OF COUNCILLORS

Author:

Emily Outlaw - Council Governance Liaison Officer, Corporate Services

File:

F2015/337

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

Date of Assembly:

5 October 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 5 October 2015 as listed below: 2.1 World Health Organisation - Age friendly Cities Indicators Meeting 2.2 Alliance for Gambling Reform 3.1 Proposed multistorey mixed use development at 443 Upper Heidelberg Road, Ivanhoe (P1453/2014) - VCAT Consent Order 4.1 Ivanhoe Grammar School Development Plan Transition to Compliance 4.2 Modified outcome for multi-storey mixed use development at 4-6 Flintoff Street, Greensborough (P563/2014) 4.3 Review of Opportunities for Advertising Signs on Council Land 5. Participation â&#x20AC;&#x201C; Community Involvement in Community Life 5.1 Macleod Recreation and Fitness Centre Draft Master Plan 6.1 Air Rights Over Forge Lane Between 37 Burgundy & 4 Villa Streets Heidelberg 6.2 292 Lower Heidelberg Road Ivanhoe East Encroachment on splay corner 6.3 Assembly of Councillors 7. Sealing of Documents 8.1 Illegal Mini (Monkey) Bikes

Ordinary Meeting of Council - 19 October 2015

Page 74

Performance - Use Our Resources Wisely

6.3

ASSEMBLY OF COUNCILLORS cont’d Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Rick Garotti

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Geoff Glynn – Director Assets & City Services Vivien Ferlaino – Governance Coordinator

Others Present:

Joseph Tabacco – Manager, Property & Economic Development Jackie Bernoth – Acting Manager, Urban Planning & Building Cr Steven Briffa declared a Conflict of Interest in item 4.2 and left the room prior to discussions at 7.02pm and returned at 7.18pm after discussions had concluded.

Conflict of Interest:

RECOMMENDATION That the Assembly of Councillors report be received. ATTACHMENTS Nil

Ordinary Meeting of Council - 19 October 2015

Page 75

6.4

COUNCILLOR MOTIONS - STATUS UPDATE

Author:

Emily Outlaw - Council Governance Liaison Officer, Corporate Services

File:

F2014/439

EXECUTIVE SUMMARY Councillors wishing to raise a matter before Council currently have three options including: 1. 2. 3.

Notice of Motion (Council report and forms part of the Agenda paper) General Business Urgent Business

A Council resolution is required for both Notices of Motions (NOM) and Urgent Business items. The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration. This report provides the current status of Councillor initiated motions. RECOMMENDATION That Council note the Councillor Motions Status Report. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”. BACKGROUND Resolution (CO2013/17) Council at its meeting on 4th February 2013 resolved the following Notice of Motion: “That 1. a report be submitted every two months at a Council meeting regarding the current status of Councillor initiated Motions. 2. This report to include: • date of approved motion; • a summary of the motion;

Ordinary Meeting of Council - 19 October 2015

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6.4

Performance - Use Our Resources Wisely

• •

6.4

COUNCILLOR MOTIONS - STATUS UPDATE cont’d action taken by officers regarding the motion and date of action taken. (this includes letters sent); feedback regarding the motion.(particularly if referred to State or Federal MP’s).”

The latest status report is attached (Attachment 1). This report provides the status update of Councillor motions from the commencement of the new Council term (November 2012) to the 18 August 2015. The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration. The Council recently resolved for the Councillor motions report to be presented to Council every three months to allow for better reporting. ADVOCACY Many of the Councillor generated motions relate to advocacy requesting to meet with our Local Members of Parliament or the relevant Minister to advocate on behalf of our Community. Some of these issues include road and transport matters and cost shifting from State and Federal Governments to Local Governments. CURRENT SITUATION Since commencement of the new Council term (November 2012) to the date of the attached report (18 August 2015) there have been 198 Notices of Motion submitted. Councillors currently raise matters in the Chamber via motions or statements. There are 3 options for Councillors to raise a matter before the Council: 4. 5. 6.

Notice of Motion (Council report and forms part of the Agenda paper) General Business Urgent Business

A Council resolution is required for both Notices of Motions and Urgent Business items. Whilst General Business does not require a resolution of Council there may still be some action arising from this item and may be listed in this report. These items are generated by Councillors through the Council meeting process and often involve considerable investigation or deployment of resources the CEO will seek to prioritise the timeframe for a response to the NOM to ensure that they do not significantly impact on existing programmed workloads. CONCLUSION The latest status quarterly report is presented for noting. ATTACHMENTS No.

Title

Councillor Motions - Update Report

Ordinary Meeting of Council - 19 October 2015

Page 203

Page 77

7.1

INSTRUMENT OF AUTHORISATION

Author:

Ellen Kavanagh - Governance Officer, Corporate Services

File:

F2015/1774

7.1

Sealing of Documents

RECOMMENDATION That Amanda Cuxson (Development Planning Team Leader), Andrew Horne (Planning Technical Officer) and Liam Kennedy (Arborist – Development Planning) be appointed and authorised as set out in the Instrument of Authorisation and the Common Seal of the Banyule City Council be affixed to the Instrument. The following documents require the affixing of the Common Seal of Council: 1

PARTY\PARTIES: OFFICER: FILE NUMBER: DOCUMENT: BRIEF EXPLANATION:

Banyule City Council Ellen Kavanagh F2015/1774 Instrument of Authorisation Pursuant to section 224 of the Local Government Act 1989 a Council may appoint any person other than a Councillor to be an authorised officer for the purposes of the administration and enforcement of any Act, regulations or local laws which relate to the functions and powers of the Council. Officers who undertake the Statutory role of Planner and Planning Enforcement Officers require Authorisation pursuant to the Local Government Act and Planning and Environment Act. An authorised officer has the power to: • Demand the name and address of a person who has committed, or who the authorised officer reasonably suspects has committed or is about to commit, an offence against any Act, regulation or local law in respect of which he or she is appointed. • To enter land at any reasonable time and to enforce the Planning and Environment Act. The Instrument of Authorisation for Amanda Cuxson, Andrew Horne and Liam Kennedy requires the Council Seal.

ATTACHMENTS Nil

Ordinary Meeting of Council - 19 October 2015

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7.2

SEALING OF DOCUMENTS

Author:

Arun Chopra - Manager Capital Projects, Assets & City Services

File:

F2014/181/01, F2014/4710, F2013/979

7.2

Sealing of Documents

RECOMMENDATION That the Common Seal of the Banyule City Council be affixed to the following documents: 1.

Contract 0839-2015- Construction of Council Office Building and Associated Works at 1 Flintoff Street, Greensborough

Contract 0859-2016- Alterations and Additions to Cartledge Reserve Pavilion

Agreement and Variation of Lease between Banyule City Council and Ward Financial Group Pty Ltd in relation to Tenancy 1a, 9-13 Flintoff Street Greensborough.

The following documents require the affixing of the Common Seal of Council: 1

PARTY\PARTIES: OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD: BRIEF EXPLANATION:

PARTY\PARTIES: OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD:

Ordinary Meeting of Council - 19 October 2015

ADCO Constructions (Vic) Pty Ltd Arun Chopra F2014/181/01 Contract 1 Flintoff Street, Greensborough Bakewell Contract was approved by Council on 7th September 2015 date by Council, the contract now requires signing and sealing. Stokes Rousseau Pty Ltd Frank Salamone F2014/4710 Contract Valentine Street, Ivanhoe Olympia Contract was approved by Council on 21st September 2015 date by Council, the contract now requires signing and sealing. Banyule City Council and Ward Financial Group Pty Ltd Jeanette Kringle F2013/979 Agreement and Variation of Lease 9-13 Flintoff Street Greensborough Bakewell

Page 80

SEALING OF DOCUMENTS contâ&#x20AC;&#x2122;d BRIEF EXPLANATION:

Council is the owner of the commercial premises known as Tenancy 1a, 9-13 Flintoff Street Greensborough (the Premises). The Premises are currently leased to Ward Financial Group Pty Ltd (Tenant) for the term of two years which ends on 21 July 2016 with two further two year options available to the tenant. Following protracted negotiations, agreement has been reached with the Tenant to vary the expiry date of the lease to enable the premises to be sold without a tenant. Council should support entering into and formally ratifying the proposal to vary the lease by resolving to affix its Common Seal to the Agreement and Variation of Lease.

ATTACHMENTS Nil

Ordinary Meeting of Council - 19 October 2015

Page 81

7.2

Sealing of Documents

8.1

KINGSBURY DRIVE IMPROVEMENTS

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2014/492

8.1

Notice of Motion

TAKE NOTICE that it is my intention to move:

“That Council: 1. Facilitate discussions with all relevant public authorities in order to develop an agreement for improvements to and the on-going management of the land bounded by Waiora Road, Kingsbury Drive and Orr Street, Heidelberg Heights. 2. Write to La Trobe University, Charles La Trobe College, local residents and businesses with 100 metres of the area advising them of the NOM and the explanation seeking their views on what should occur with the area.” Explanation It is proposed to arrange a co-ordinated clean up and beautification of the parcel of land bounded by Waiora Road, Kingsbury Drive and Orr Street, Heidelberg Heights. There are a number of issues associated with this land: • Apart from the eastern end of the site, which is maintained by Banyule Council, the land looks untidy and unkempt. • Rubbish dumping regularly occurs in the area. • The western section serves as an informal car park and is also used as an unauthorised shortcut between Orr Street and Kingsbury Drive creating road safety issues. The reasons for needing to improve the appearance of this land site include: • It is highly visible and located at one of Banyule’s high profile gateways. • It services Banyule residents and businesses located in Orr Street. There are multiple public authorities that share an interest in the land which has resulted in a lack of clarity about who is responsible for its maintenance. The ownership and management of the land is complex for the following reasons: • It is predominantly owned by the State Government and is classified as Crown land. • Only a 3.2 metre wide strip of it, along the northern Kerb of Orr Street, is in Banyule. The rest of it is in the City of Darebin. • A substantial section of the Kingsbury Drive side of the land is designated as road reserve under the control of VicRoads. • Melbourne Water has a major water pipe (1350mm diameter) running in an eastwest direction through the site • The land also sits within the Latrobe Employment Cluster so the Metropolitan Planning Authority may also have interest in this land. CR CRAIG LANGDON Olympia Ward ATTACHMENTS

Ordinary Meeting of Council - 19 October 2015

Page 83

8.1

Notice of Motion

KINGSBURY DRIVE IMPROVEMENTS contâ&#x20AC;&#x2122;d

No.

Title

Photograph of Dumped Rubbish

Ordinary Meeting of Council - 19 October 2015

Page 217

Page 84

8.2

PROACTIVE ENFORCEMENT OF REPLACEMENT TREE PLANTING

Author:

Cr Craig Langdon

File:

F2015/458

8.2

Notice of Motion

TAKE NOTICE that it is my intention to move:

“That a: 1. Report be prepared by the Development Planning Unit setting out a process to undertake a review of planning permits issued for tree removal during the 2014 calendar year, and to inspect a random sample of approximately 80 of the affected properties to ensure that the required replacement planting has been installed and maintained. 2. Further report be prepared for Council in the first quarter of 2016 to outline the action undertaken and the level of compliance achieved.” Explanation Council issues approximately 400 stand-alone planning permits for the removal of vegetation annually. The overwhelming majority of these permits include a requirement to install replacement tree planting. Whilst applications for multi dwelling development are routinely inspected following construction to ensure that appropriate replacement tree planting and supplementary planting has occurred, sites where tree removal alone is proposed are not routinely inspected to ensure that replacement planting has occurred. There is some concern that replacement planting may not be being installed or maintained by land owners, however without a proactive approach to inspecting sites it is difficult to determine the level of compliance, and therefore whether requirements for replanting are effective in maintaining the vegetated character of the municipality. Council has a significant role in the ongoing protection and enhancement of Banyule’s urban forest, and the Planning and Building Enforcement Framework would indicate that in combination the permits issued represent a high risk given the number of applications Council approves, with the consequences including serious medium-long term environmental impacts due to a loss of tree cover and a loss of reputation to Council. As such proactive enforcement of tree planting requirements is appropriate.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 19 October 2015

Page 85

8.3

PROJECT RECOGNITION

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2014/492

8.3

Notice of Motion

TAKE NOTICE that it is my intention to move:

â&#x20AC;&#x153;That 1. Council place a small advisory board near the flags at Malahang Reserve outlining the history of the 3 official flags of Australia. 2. A plaque highlighting the time capsule at Memorial Park, Greensborough be installed as part of the project on November 11th. This plaque be similar to the one installed at the Victoria Cross Estate. 3. Plaques be placed at the following sites: Heidelberg Park (for renovations and nets), Bellfield Community Garden (for land, Council funding and grant), Anthony Beale Reserve (for the new playground), Pecks Dam (for works undertaken by Council) and the Lone Pine at Malahang and the Victoria Cross sites.â&#x20AC;? Explanation The installation of the 3 official flags of Australia at Malahang Reserve have been extremely well received by everyone in the area however there is some confusion of origin of the flags. Whilst the Australian flag is well known the Aboriginal and Torres Strait Island Flags are not as well known. The installation of the time capsule at the Victoria Cross Estate was very well received by everyone in the local area. While the capsule in Macleod was laid in conjunction with the recognition of the VC recipients a time capsule is also proposed for Memorial Park, Greensborough. A plaque needs to be installed at the same time as the capsule. There is also various other works funded in the last two budgets that need recognition.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 19 October 2015

Page 86

ATTACHMENTS

3.1

The Allocation of the 2015 Environmental Sustainability Grants Attachment 1 Attachment 2

4.1

Banyule Integrated Transport Plan 2015-2035 Attachment 1 Attachment 2

4.2

Attachment 2

BACAC Terms of Reference.......................................................... 182 BACAC Call for nominations infromation ....................................... 189 BACAC Nomination Form .............................................................. 199

Councillor Motions - Status Update Attachment 1

8.1

VCAT Consent Order .................................................................... 179

Banyule Arts and Culture Advisory Committee Terms of Reference and Selection process Attachment 1 Attachment 2 Attachment 3

6.4

Letter from the Minister for Planning - Review of the Residential Zones .......................................................................... 173 Submission to the Minister for Planning - Review of the Residential Zones .......................................................................... 174

Proposed Multistorey Mixed use Development At 4-6 Flintoff Street, Greensborough (P563/2014) - VCAT Consent Order Attachment 1

5.1

Letter and survey sent to residents on Studley Road, Ivanhoe ......................................................................................... 171

Victorian Government Review of the New Residential Zones Attachment 1

4.4

Banyule Integrated Transport Plan 2015-2035 ................................ 99 'What you told us' - Consultation Feedback Summary Paper ......... 139

Studley Road, Ivanhoe - Review of Parking Arrangements Attachment 1

4.3

Banyule Environmental Advisory Committee 2015 Terms of Reference ....................................................................................... 88 2015 Environmental Sustainability Grant Guidelines ...................... 93

Councillor Motions - Update Report ............................................... 203

Kingsbury Drive Improvements Attachment 1

Photograph of Dumped Rubbish.................................................... 217

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 87

Attachment 1: Banyule Environmental Advisory Committee 2015 Terms of Reference

3.1

Item: 3.1

Banyule City Council BANYULE ENVIRONMENT ADVISORY COMMITTEE

Terms of Reference

Attachment 1

BACKGROUND

1.1

Banyule City Council is committed to involving residents in the development and implementation of Council policy, goals and strategies relating to environmental and sustainability issues. A number of ways are employed to ensure this occurs including the establishment of an advisory committee.

1.2

The Banyule Environment Advisory Committee (BEAC) was established in December 1995 as a formal Council advisory committee to provide on-going community input to Council from residents committed to and concerned about a sustainable environment, particularly in relation to the development and implementation of strategic environmental documents and programs.

1.3

In 2014 a review of the BEAC terms of reference was held to ensure that the Committee could operate effectively (provide timely and relevant advice), efficiently (with the best use of the available resources), and with a clear sense of purpose and task (with all members having a clear understanding how best to make their individual and collective contribution).

THE ROLE OF BEAC

BEAC’s role is to provide feedback and advice to Council to support its work in developing and implementing long term environmental policy, goals and strategies, and in commenting on the achievement of these.

BEAC OBJECTIVES

BEAC’s undertakes this role by 3.1 Providing advice to Council and Council officers on the development and implementation of Council’s key environmental documents and initiatives including the Banyule Planet Environmental Policy and Strategy 2013-2017, periodic State of Environment Reports and other related plans, strategies and initiatives. 3.2

Responding to requests from Council for advice on environment matters.

3.3

Raising environmental issues of interest or concern for Banyule for information to and consideration by Council.

3.4

Providing advice and feedback on the achievement of Council’s environmental policy, goals and strategies.

3.5

Providing advice on the Council’s Environmental Sustainability Grants Program.

3.6

Working collaboratively with all members of BEAC including Councillors, Council officers and community members to support Council to be aware of and to respond to current and emerging environment issues.

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 88

4. COMMITTEE STRUCTURE 4.1

BEAC consists of up to ten members as follows. • Eight (8) community members who live, work or study in Banyule appointed by Council in response to public invitation for expressions of interest from persons committed to a sustainable environment. As far as possible community membership represents a balance of environmental interests, individuals and organisations, geography, age and gender. •

One (1) Councillor (BEAC Chair) and, if required, a deputy appointed by Council.

•

One (1) Council officer to provide administrative support and operational advice. Other Council officers may attend meetings as required.

4.2

The term of appointment of community members is two (2) years with a maximum of two (2) consecutive terms, unless no new appropriate nominations are received.

4.3

Retiring members are eligible to reapply for membership after one term of nonmembership (i.e. two years after retirement).

4.4

Other persons, including previous BEAC members may be invited to attend meetings to provide input based on their specialised expertise.

4.5

Membership and terms of appointment may be varied by resolution of Council.

COMMUNITY MEMBERSHIP RECRUITMENT

5.1

Expressions of interest are sought for BEAC community membership biennially (once every two years) during February. Advertisements are placed with the Council’s website, Leader Newspapers and The Banner. Interested community members are asked to complete an Expression of Interest Application responding to the BEAC selection criteria which include demonstrated knowledge, understanding and commitment to the environmental and sustainability issues.

5.2

All applications are reviewed by Council officers to ensure diversity of membership. Council officers then make recommendations to Council for approval. New members are appointed in May and attend their first meeting in June.

5.3

The induction of new members is supported by Council officers who supply relevant background information, paperwork and opportunities to discuss the work of the Committee (See 8.2 below).

6. 6.1

RESIGNATION A member of BEAC may resign at any time. Notice of resignation is to be provided in writing to the BEAC Secretariat.

6.2

Members of BEAC are deemed to have resigned if they fail to attend two (2) consecutive BEAC meetings without prior notice.

6.3

If, at the end of a 12 month calendar period (10 scheduled meetings), any BEAC member has attended fewer than seven (7) meetings without leave of absence, then the member is retired.

6.4

Any member who resigns or whose membership is terminated, may be replaced by Council. Invitations are sent to those people shortlisted during the most recent membership expression of interest round. Positions appointed through this process retire at the next membership round. ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 89

3.1

Attachment 1: Banyule Environmental Advisory Committee 2015 Terms of Reference

Attachment 1

Item: 3.1

Attachment 1

3.1

Item: 3.1

Attachment 1: Banyule Environmental Advisory Committee 2015 Terms of Reference

MEETINGS

7.1

Meetings are held on the second Wednesday of the month between February to November from 7.00 pm to 9.00 pm unless otherwise determined by BEAC. Meetings are held at the Rosanna Service Centre, 44 Turnham Avenue. Refreshments are provided from 6.30.

7.2

A quorum for BEAC is four (4) community members plus one (1) Councillor and one (1) Council officer. Meetings without a quorum may hold discussions, but before these become BEAC formal advice, the notes of the discussions must be endorsed by the next quorate BEAC meeting.

7.3

An extraordinary meeting may be called by the Chair, by resolution of Council or by written request to the Chair from six (6) or more of the community members.

7.4

Meetings are chaired by the Councillor or their representative. Meeting notes are taken by the Council officers.

7.5

Meeting notes constitute the feedback and advice provided by BEAC to Council; on occasions, a communication about a specific issue may be attached to the notes in the form of an addendum or accompanying letter from BEAC.

7.6

Community members may form informal working groups between meetings to develop an idea or prepare an issue for presentation to BEAC. Such working groups are not serviced by Council officers.

7.7

BEAC members may be invited to environmental events and activities hosted by Banyule City Council or requested to represent the Committee at Council dinners or meetings.

7.8

Where child care is required by BEAC members to attend meetings or events, Council will reimburse associated costs subject to prior agreement from Council’s Environment Unit.

8. COMMITTEE MEMBER ROLES 8.1 The role of the Councillor/s on BEAC is to: •

Chair the Committee

•

Attend as many meetings as possible and provide an apology or request leave of absence when unable to attend, or arrange for another councillor to act as their deputy.

•

Ensure they come prepared for the meeting having read the notes of the previous meeting, agendas and any other information relating to BEAC’s business, and they are as informed as possible about the context for the discussion.

•

Be aware of any issues that may present a conflict of interest and declare these to 1 the meeting.

•

Act as a conduit for information from BEAC to Council and from Council to BEAC.

A conflict of interest may be actual, potential or perceived. This relates to circumstances where the member is, or could be, directly influenced, or where it is perceived they might be influenced. All members should ensure personal or financial interests do not interfere with the performance of their role and should seek to ensure the interests of family members, friends or associates does not influence, or could be perceived to influence, their performance. Any actual or perceived conflict of interest should be declared at the meeting. If unsure about a possible conflict of interest, advice should be sought from the Committee. 1

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 90

The role of the Council officers on BEAC is to provide administrative support to BEAC, ensuring that the Committee runs smoothly and members are supported to fulfil their role. The officers are responsible for •

Ensuring meetings are organised as required, agendas are prepared and appropriate papers sent out one week before meetings.

•

Ensuring that BEAC agendas include opportunities for discussion of the development of environmental policy and plans, of strategies under development as well as underway, of progress towards Council’s environmental goals and objectives, and of the identification of new and emerging issues.

•

Recording and circulating accurate notes within two weeks of the meeting.

•

Developing an annual or biannual work plan for BEAC.

•

Responding to queries from Committee members between meetings relating to the operation of BEAC and preparing responses to BEAC as required on matters of Council policy or practice. Requests for Council officers to do such work must be made with recognition of their job role and reporting requirements to Council management.

•

Managing the biennial membership process, and forwarding recommendations to Council regarding the appointment of community members.

•

Assisting new members to understand the role and function of BEAC and ensuring that they are provided with all relevant background information and support before joining the Committee. Such background should include the Banyule City Plan, the Planet Policy and Plans and the Annual Report on the State of the Environment.

8.3

The role of the BEAC chair is to: •

Start and end meetings on time.

•

Ensure the meeting is quorate.

•

Follow Council procedures regarding declaration of conflict of interest .

•

Ensure all items on the agenda are covered, discussions are focussed, all BEAC members participate and that a respectful atmosphere of collaboration and cooperation prevails.

•

Assist the Committee to come to a consensus position on advice, or ensure that when divergent views are held and consensus cannot be achieved, this is noted.

•

Where relevant, ensure that discussions conclude with agreement on appropriate follow on actions.

•

Ensure BEAC reviews its work on a regular basis and especially at the end of its two year cycle.

8.4

Community members are an essential and valued part of BEAC. Their role is to •

Attend as many meetings as possible and provide an apology or request leave of absence when unable to attend.

•

Ensure they come prepared to provide advice to the meeting having read the notes of the previous meeting, agendas and any other information relating to BEAC’s business, and that they are as informed as possible about the context for the discussion.

•

Be aware of any issues that may present a conflict of interest and declare these to the 3 meeting .

For Councillors: http://www.banyule.vic.gov.au/Council/Councillors/Role-of-Councillors-and-Councillor-Code-ofConduct For Council officers: Banyule Staff Code of Conduct 3 See note 2 above 2

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 91

3.1

8.2

Attachment 1: Banyule Environmental Advisory Committee 2015 Terms of Reference

Attachment 1

Item: 3.1

Attachment 1: Banyule Environmental Advisory Committee 2015 Terms of Reference

•

Provide advice and information, respond to and initiate discussions that draw on their knowledge, expertise and experience and their community links.

•

Be aware that whilst BEAC’s advisory role is valued by Council; BEAC is not a decision-making body.

•

If contacted by the media for comment on environmental or Council issues, they may speak as residents but not as members of BEAC.

3.1

Item: 3.1

Attachment 1

8.5

All members play a role in ensuring BEAC works as well as possible. This means that they: •

Participate in discussions at BEAC in a respectful and collaborative manner with awareness of the relative roles and responsibilities of the different members of the Committee i.e. as Councillors, Council officers and other community members.

•

Demonstrate a commitment to keeping to time.

•

Are aware that Councillors and Council officers are required to act within the relevant Code of Conduct that applies to them. These codes ensure compliance with all relevant legislative and internal requirements, performance at the highest standards, avoidance of any form of conduct that may bring the Council, Councillors or themselves into disrepute. In particular, this involves being aware of and taking appropriate action in relation to potential conflicts of interest.

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 92

Attachment 2: 2015 Environmental Sustainability Grant Guidelines

BANYULE CITY COUNCIL ENVIRONMENTAL SUSTAINABILITY GRANT GUIDELINES 2015

3.1

Item: 3.1

“Practice sound stewardship of the natural environment to ensure its diversity, protection and enhancement”.

Banyule City Council invites applications from community groups, non-profit organisations and individuals for the 2015 Environmental Sustainability Grant funding round. Council is seeking applications that address clearly identified environmental benefits, community needs and support Council objectives as identified in the City Plan 2013-2017. Council has identified 5 key directions for Planet (Environmental Sustainability) in its City Plan: Planet Key Directions (not prioritised) • Protect and enhance our natural environment • Conserve drinking water and improve stormwater quality • Deliver action on climate change • Avoid waste generation • Encourage environmental stewardship http://www.banyule.vic.gov.au/Council/Environment-and-Sustainabilty/Policies-and-Reports Funding is provided on the basis of applicants meeting eligibility criteria. Successful applications will provide a detailed description of how the project will be developed and managed and a clear and accountable budget. Please note that your application needs to provide enough detail so that someone with no prior knowledge of your group or project clearly understands the proposal and the outcomes you aim to achieve. Grant Pool For 2015, $50,000 has been allocated for the Environmental Sustainability Grants program. The maximum individual grant of $8,000 would only be provided for an exceptional project. Opening and Closing Dates Applications open on Monday 27 July 2015 and must be submitted no later than 11.59 pm on Sunday 30 August 2015. Aim Banyule City Council is keen to encourage community involvement in the achievement of environmental sustainability, particularly through the maintenance and enhancement of the natural environment, the conservation of resources including materials, water and energy, a reduction in waste and pollution and the encouragement of environmental stewardship in the ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 93

Attachment 2

Introduction

3.1

Item: 3.1

Attachment 2: 2015 Environmental Sustainability Grant Guidelines

community. These grants are provided as an incentive to new or established groups to develop initiatives that achieve these aims.

Purpose To assist the community with the costs of organising and implementing environmental sustainability projects.

Attachment 2

Who can apply? Groups, organisations and individuals who meet the following eligibility criteria: •

Are not for profit.

•

Are incorporated or auspiced by an incorporated body.

•

Have an ABN or qualifies to submit a statement by supplier.

•

Have appropriate insurance and adhere to equal opportunity principles and sound work place health and safety practices.

•

Are able to demonstrate financial viability. Must provide a current financial statement. Primary and secondary schools are excepted.

•

Provide at least one quotation for minor capital works or equipment purchases over $2000.

•

Develops a project that will take place in Banyule and/or directly benefit Banyule’s local environment and community.

•

Aligns their proposal with Council’s key strategic PLANET priorities identified in the City (the City Plan can be viewed online or at Council’s customer service centres).

•

Have complied with acquittal conditions for previous Council funding rounds.

•

Have contacted the Environment Officer on 9457 9828 to discuss their project prior to submitting the application.

Specifically for planting projects: •

Planting projects must use indigenous plants of local provenance. A detailed species list must be provided with the application, or at the least, there must have been consultation with the Environmental Sustainability Education Officer or Bushland Management Team about plant selection. Detailed descriptions of site conditions, preparation and ongoing maintenance must be included.

Specifically for educational institutions: ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 94

Attachment 2: 2015 Environmental Sustainability Grant Guidelines

School projects must involve students in the activity and must link the activity to course work on conservation and the environment. Details on the classes involved and the nature of student involvement, the courses or subjects in which the project is run and the student time involved should be provided.

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•

Applications that have not been discussed with the Council officer prior to submission.

•

Applications for projects on private land may be considered, but must fulfil the existing assessment criteria and demonstrate benefit to the wider community, or positive impacts to public land.

•

Project management and/ or auspicing fees.

•

Projects that run solely for fundraising purposes, without broader community benefit.

•

Projects that require ongoing financial support from Council (one-off facilitation costs may be considered for community education projects)

•

Projects where the group/organisation has received full funding from another source.

•

Funding for planning expenses e.g. master plans, landscape plans, building plans.

• Funding

for prizes, donations, sponsorships or gifts.

• Activities

that have already commenced prior to a grant application being successful. .

• Activities

of a religious, spiritual or political nature.

• Activities

that are clearly the responsibility of another funding body or level of government.

• Activities

that are solely for private gain or commercial purposes.

Assessment Criteria & Selection Process Banyule’s Environmental Advisory Committee (a community group established to advise Council on environmental issues) assesses the grant applications on the basis of how well they benefit Banyule’s local environment, community and Council’s PLANET priorities presented in the City Plan 2013 – 2017. Need, Merit, ‘Value for Money’ and Innovation are also taken into account. The Council will then decide the allocation of the grants based on the recommendations of Council Officers and BEAC. All applicants will be advised of the outcome of their application. Some preference may be given to those groups or individuals who have not previously received a grant from Banyule City Council.Council is committed to supporting projects that enhance social cohesion, address issues of access and equity and provide opportunities for members of Banyule’s diverse community. Grant Conditions ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 95

Attachment 2

The following will not be funded by Council:

Attachment 2

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Attachment 2: 2015 Environmental Sustainability Grant Guidelines

Successful applicants are expected to: •

Attend the grant presentation evening on Tuesday 24 November 2015 to accept their ‘cheque’.

•

Invoice Banyule City Council by 31 Oct 2015

•

Complete the project within 12 months of receiving the funding.

•

Complete an on line acquittal form within 4 weeks of completing the project or by 31 Jan 2017. This report should be submitted using an online form which will become available in the event that your project is chosen for funding at: https://banyule.smartygrants.com.au. You will be required to detail the project outcomes and document how the grant funds were spent. Please keep all documents necessary to verify how the grant funds were spent, including all receipts, which must be submitted with your report. Photos of the finished project are greatly appreciated.

•

Acknowledge the contribution of Banyule City Council to the project /organisation by including reference to it in publications, advertising material, annual reports etc. The words “supported by a Banyule City Council Environmental Sustainability Grant” can be used and/ or the Council logo.

•

Comply with all statutory legal and insurance obligations.

•

Return all grant monies to the funder should the project not proceed.

•

Use allocated funds only for the purposes outlined in the agreement, unless consent is given by the Environment Officer for variations. Variations must be made in writing and are subject to approval.

•

Allow Council Officers to inspect the project when completed to evaluate outcomes.

•

Seek Public Land Manager Consent to undertake any works on Council-owned land and on or within any Council-owned building.

•

Conduct any “events” in accordance with Banyule City Council’s “Smoke free Outdoor Area Policy”.

Auspiced applications Groups that are not incorporated and wish to apply for a grant will require an incorporated association/legally constituted not for profit entity to act as their auspice. If the application is successful, funds will be paid to the auspicing organisation. The incorporated organisation then administers the funding on behalf of the applicant and is responsible for ensuring the funds are spent appropriately.

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Attachment 2: 2015 Environmental Sustainability Grant Guidelines

The application form requires you to attach a letter from your auspice acknowledging that they have agreed to auspice your application.

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An organisation may auspice one or more community groups and still lodge an application on its own behalf. Acting as an auspice for another community group will not affect the auspice group’s opportunity for success with its own grant application.

All applications must be made online through SmartyGrants on the Banyule City Council website: www.banyule.vic.gov.au or https://banyule.smartygrants.com.au/ Please note: to apply through SmartyGrants you will need an email address. If your email account has been registered with SmartyGrants previously and you have forgotten your password, are having difficulties logging in or registering a new account please contact the SmartyGrants helpdesk on 9320 6888. Free Internet Access A number of community organisations can assist with internet access. Venues and opening times are listed below: The Community Hub 55 Oriel Road, Heidelberg West Monday – Friday: 11.00am – 3.00pm (this group can assist you to set up an email address) Diamond Valley Community Support Shop 378 A, Level 3 Greensborough Plaza, Greensborough Monday – Friday 9.30am – 4.30pm Yarra Plenty Regional Library Library membership is required; computers can be booked in advance. •

Ivanhoe Library – 255 Upper Heidelberg Road, Ivanhoe Monday- Thursday: 10.00am – 8.30pm Friday & Saturday: 10.00am – 5.00pm Sunday: 1.00pm – 5.00pm

•

Rosanna Library – 72 Turnham Avenue, Rosanna Monday - Thursday: 10.00am – 8.30pm Friday & Saturday: 10.00am – 5.00pm

•

Watsonia Library – Ibbottson St , Watsonia Monday - Thursday: 10.00am – 8.30pm Friday & Saturday: 10.00am – 5.00pm Sunday: 1.00pm – 5.00pm ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 97

Attachment 2

Applying for a grant

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Attachment 2: 2015 Environmental Sustainability Grant Guidelines

Help for applicants If you need help in completing the online application form, or would like more information regarding the grants round please contact Fleur Anderson on 9457 9828 Mon â&#x20AC;&#x201C; Fri or email esgrants@banyule.vic.gov.au

Attachment 2

If your hearing or speech is impaired you can call us through the National Relay Service on 133 677 (TTY) OR 1300 555 727 ordinary handset and ask for 9490 4222. If you need an interpreter please contact TIS National on 131 450 and ask to be connected to Banyule City Council on 9490 4222.

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Attachment 1: Letter and survey sent to residents on Studley Road, Ivanhoe

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Attachment 1: Letter and survey sent to residents on Studley Road, Ivanhoe

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Attachment 1: Letter from the Minister for Planning - Review of the Residential Zones

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Attachment 2: Submission to the Minister for Planning - Review of the Residential Zones

12 October 2015

Attachment 2

Hon. Richard Wynne Minister for Planning 1 Spring Street MELBOURNE VIC 3000 Email: jessica.cutting@delwp.vic.gov.au

Dear Minister REVIEW OF THE RESIDENTIAL ZONES Thank you for your letter dated 27 August 2015, inviting feedback on the effectiveness of the new residential zones. Banyule City Council welcomed the State’s introduction of the new zones. Council considers that the outcome reached for the Residential Growth Zone (RGZ) and the General Residential Zone (GRZ), as well as the mapped locations of the Neighbourhood Residential Zone (NRZ) in Banyule through Amendment C100 was a significant achievement for the municipality. Council is generally satisfied with the application of the new RGZ and the GRZ and their schedules. These two zones are now being applied effectively in the municipality and Council has no major concerns with the provisions of these two zones. The mapped locations of the NRZ that have been achieved are also considered appropriate. However, Council has not been able to achieve appropriate local guidance in schedules to the NRZ. Council has concerns with the operation of the NRZ, its mandatory controls, and the limitations on the application of local variations in any schedule to the NRZ. Banyule’s Analysis of the NRZ In November 2014, the Residential Zones Standing Advisory Committee (RZSAC) considered Schedules 1 and 2 to the NRZ (NRZ1 and NRZ2). The NRZ1 and NRZ2 were proposed as part of Banyule Planning Scheme Amendment C100, but were not approved by the previous Minister for Planning. A neutral Schedule 3 to the NRZ (NRZ3) was approved in their place, which simply triggers a permit for single dwellings and additions on lots under 500sqm. The NRZ1 and NRZ2 were referred by the Minister to RZSAC as Draft Amendment C125. In Council’s submission to RZSAC, it was explained that after reviewing RZSAC advice for the Stage One Councils, the Minister’s decision on C100 and other Councils amendments, it was considered

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Attachment 2: Submission to the Minister for Planning - Review of the Residential Zones

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that the preferred approach for implementing NRZ schedules in Banyule would be to do further analysis and community consultation for any proposed changes.

Council has since begun to monitor the operation of the provisions in the zone to assess how well it aligns with other controls in the Banyule Planning Scheme, such as the Residential Neighbourhood Character Policy. This monitoring needs more time so a suite of development outcomes can be benchmarked against the preferred outcomes of Councilâ&#x20AC;&#x2122;s existing policies. Recommendations: Although insufficient time has passed to appreciate the full effect of the NRZ in Banyule, a preliminary review of the zone has revealed some concerns. The main concern is the mandatory controls within the zone, and the limitations on the application of local variations in NRZ schedules. The RZSAC made it clear in its findings that the mandatory provisions for maximum dwelling numbers, minimum lot size for subdivision, and maximum height, as well as the discretionary Rescode provisions, could only be varied in a local schedule with the insertion of alternative numbers. This meant that the many Councils, including Banyule, who had attempted to build some flexibility into the zone to reflect varying local characteristics could not achieve effective local guidance in their planning schemes. It is recommended that the need to provide some flexibility in the schedule to the NRZ be considered, for example the ability to: 1. a) include a sliding scale for the maximum number of dwellings per lot, so that the dwelling number increases with an increasing lot size; or b) use a density approach for the maximum number of dwellings, for example 1 dwelling per 400 sqm; and 2. apply an exemption for the minimum lot size provision for medium density developments that comply with the maximum dwelling number provisions. It is also recommended that: 3. the Victorian Government consider monitoring the effectiveness of the NRZ across metropolitan Melbourne as an ongoing activity that can benefit multiple Councils; and 4. consider RZSACâ&#x20AC;&#x2122;s recommendations from the Stage One Overarching Issues Report June 2014, as well as their reports on the proposals of individual Council proposals. ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 175

Attachment 2

The first stage of Councilâ&#x20AC;&#x2122;s NRZ analysis has since been done. It has found that Council should not propose further changes to the NRZ at this stage. Council should instead monitor the effectiveness of the zone, and advocate for reform to the mandatory provisions within it.

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Attachment 2: Submission to the Minister for Planning - Review of the Residential Zones

Attachment 2

1. Maximum number of Dwellings per Lot For Banyule, the proposed schedules to the NRZ had included a sliding scale that varied the maximum dwelling numbers per lot depending on the lot size. This was proposed in recognition of the fact that there is not a â&#x20AC;&#x2DC;one size fits allâ&#x20AC;&#x2122; maximum dwelling number that is appropriate across the entire NRZ. Lot size and other neighbourhood character features vary throughout the zone. Although Council later recognised that the numbers proposed in its schedules to the NRZ required further analysis and consultation, the concept of building in some flexibility in the way the maximum number of dwellings can be varied in the schedule is still considered to be worthwhile. Item numbers 1(a) and 1(b) listed above were proposed in various forms by a number of Councils for the introduction of the new zones, but were not approved. RZSAC concluded that the current structure of the NRZ and its schedule mean that the default maximum number of two dwellings per lot can only be varied in a local schedule by simply inserting an alternative number. Some other Councils had proposed multiple schedules as a way of tailoring the NRZ to suit areas with varying characteristics. This approach was not supported by RZSAC either, as applying a large number of schedules would create complexity. It is recommended that options be considered for providing more flexibility in the way that the mandatory dwelling number can be locally varied. This would recognise the variations in lot sizes across NRZ areas. Doing this would also and would remove the need for proposing many NRZ schedules that may otherwise require frequent amendments. 2. Minimum Subdivision Area Banyule currently does not have a minimum lot size for subdivision in its schedule to the NRZ. A minimum lot size of 475sqm was proposed for the NRZ2, but this was not approved. This means that vacant land subdivision proposals of any NRZ lot are currently an option for working around the mandatory maximum dwelling number of two per lot. This issue is particularly relevant for larger lots that could reasonably accommodate more than two dwellings. In some circumstances Council may consider these proposals acceptable, providing the proposed resulting lot sizes are generous and allow for vegetation protection. However, if this becomes a more common method of circumventing the restriction on the number of dwellings on a lot, it is likely that Council will receive applications that are not considered appropriate (due to the small lot sizes proposed for example). There is the risk that these could then be appealed through VCAT. Although Council has adopted guidelines for subdivision, there is no formal local policy in the Banyule Planning Scheme to guide the assessment of these applications.

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This loophole in the NRZ is an issue for other Councils as well. For example, Boroondara had proposed a minimum lot size of 500sqm in its schedule to the NRZ, however this was also not approved. Like Banyule, Boroondara has one neutral schedule (NRZ3) that simply triggers a permit for single dwellings and additions on lots under 500sqm. The default maximum of two dwellings per lot applies across the NRZ, and there is no minimum lot size for subdivision. Also like Banyule, Boroondara has no formal local policy in its Planning Scheme to guide the assessment of vacant land subdivision proposals. Should other Councils be in a similar position, it is possible that the integrity of the NRZ will be diluted through these unintended consequences. A suitable minimum lot size in the NRZ schedule would remove the risk of small vacant lot subdivisions being created. Banyule is working towards determining an appropriate minimum lot size for different areas of the NRZ. However, if this lot size is applied as a blanket mandatory control it may create other issues. It is recommended that an exemption to this minimum lot size be considered for medium density developments that comply with the maximum dwelling provision. This would facilitate subdivision of multi dwelling developments and remove the conflict between dwelling numbers and minimum lot size. 3. Monitoring of the NRZ Banyule’s preliminary analysis of the NRZ has also indicated that priority should be given to monitoring the existing NRZ and the NRZ3 to appreciate its effectiveness. Pursuing a monitoring approach would also enable the review of the NRZ in other Councils in similar circumstances. This should be informed by the RZSAC recommendations. It is recommended that the State take leadership to do NRZ monitoring across metropolitan Melbourne. Through developing and enabling a monitoring program that involves Councils, the State will then be effectively positioned to do future zone reviews, whilst assisting Council’s to manage local variations in a coordinated way. 4. Recommendations of RZSAC It is considered that the recommendations made by RZSAC in their Stage One Overarching Issues Report (which were agreed to by the State Government in their response to the Overarching Issues Report, dated September 2014), as well as their reports on the proposals of individual Councils, will be a valuable consideration in any review of the new residential zones. In particular, the following should be considered; the: •

Recommendation that the State Government review of the integration of the zone schedules and overlays to address their respective roles, which of these should be used to manage built form outcomes and how to best reconcile potential conflicts.

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Attachment 2: Submission to the Minister for Planning - Review of the Residential Zones

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Attachment 2: Submission to the Minister for Planning - Review of the Residential Zones

Observation that, generally speaking, mandatory provisions have a potential effect on housing supply and affordability, curb flexibility and unnecessarily curtail the potential for innovative design. The committee considers that mandatory provisions require particularly strong justification, so that design is site responsive, provides sensible outcomes and meets wider strategic objectives. For example, the report notes that when mandatory controls are applied: minor departures from prescribed requirements to address particular circumstances cannot be approved. A range of lot sizes, rather than a minimum lot size, will often enable more effective responses to site conditions and/or will support housing diversity objectives.

Future Stages of the Review It is respectfully requested that further information be provided as soon as possible on the extent, structure and timing of the new residential zones review. This will enable Council to begin to plan how a detailed submission can be prepared for the subsequent stages. Thank you for the opportunity to provide comment. If you have any questions please contact David Cox, Coordinator Strategic Planning on 9457 9827 or david.cox@banyule.vic.gov.au. Yours sincerely

Klover Apostola Strategic Planner

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Attachment 1: VCAT Consent Order

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Attachment 1: VCAT Consent Order

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Attachment 1: VCAT Consent Order

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Attachment 1: BACAC Terms of Reference

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Attachment 1

BANYULE ARTS AND CULTURE ADVISORY COMMITTEE (BACAC) TERMS OF REFERENCE BACKGROUND The Banyule Arts & Cultural Advisory Committee (BACAC) was first established in 2009 and has assisted Council in the development of the Public Art Strategy, Gallery Feasibility Study and 2013 – 2017 Arts Plan. The Committee has also participated in many cultivating arts sessions, forums and workshops to aid the development of policy, strategy and specific projects.

AIM To provide a formal mechanism for Council to consult with key stakeholders, seek specialist advice and enable community participation in the strategic development of arts, culture and heritage planning, policy and development. KEY OBJECTIVE: The priority of the committee is to assist with the development and implementation of the current (20132017) and future Arts Plans.

ADDITIONAL OBJECTIVES: • • • • • • •

Assist Council to work strategically to encourage, foster, value and promote arts, culture and heritage Provide a consultative mechanism for Council on arts, culture and heritage activities including Council’s major events and festivals Assist in identifying and responding to key issues relating to arts, culture and heritage in Banyule Advise and make recommendations for Council consideration relating to public art commissions and art collection acquisitions Advise and make recommendations regarding the management and conservation of Councils Art Collection. Provide advice on the review and implementation of Banyule Council’s Current Arts Plan Be an advocate for arts and cultural development in the community

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Attachment 1: BACAC Terms of Reference

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The BACAC is considered an Assembly of Councillors as defined under section S80A Local Government Act 1989. An Assembly of Councillor form must be completed and sent to Council’s Governance unit as soon as possible at the completion of the meeting for inclusion in the next Council Meeting Agenda. The Assembly of Councillor form records: • • • •

the names of all Councillors and members of Council staff attending; the matters considered; any conflict of interest disclosures made by a Councillor whether a Councillor who has disclosed a conflict of interest leaves the assembly as required by the Local Government Act .

Attachment 1

ASSEMBLY OF COUNCILLORS AND CONFLICTS OF INTEREST

The written record of an Assembly of Councillors as soon as practicable must be: (a) reported at an ordinary meeting of the Council; and (b) incorporated in the minutes of that Council meeting

CONFLICTS OF INTEREST AS DEFINED BY THE LOCAL GOVERNMENT ACT S80A (3) Councillors: Councillors must leave the meeting if the matter under consideration could be considered a conflict of interest. The Councillor must disclose they have a conflict of interest regarding any item being considered. The same criteria for conflict of interest for an Assembly of Councillors, applies to this Advisory Committee. Staff: A staff member must declare a conflict of interest if providing advice on a matter to Council. Committee Members Committee members must declare a conflict of interest regarding the business of the committee and its working groups, particularly but not restricted to:

• participation on selection panels for exhibitions • acquisition of art works

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Attachment 1: BACAC Terms of Reference

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MEMBERSHIP The BACAC will be comprised of up to 15 members consisting of: • • • • •

Representatives from arts and cultural organisations within and outside of Banyule Practicing artists Qualified arts professionals from the arts and cultural industry or with specialised skills appropriate to the needs of Banyule Council Banyule City Council Leisure and Cultural Services Staff (additional to the 15 community members) A Banyule City Council Councillor (additional to the 15 community members)

The Committee aims to have a diverse membership including youth representatives and members from culturally diverse backgrounds. Nominee’s living with a disability are encouraged to apply. Co-opted Members – the BACAC may invite suitably skilled persons to join the group in an advisory capacity, for a specified purpose and for a specified period of time. Co-opted members are not entitled to vote. Quorum – Five people are required for quorum of the BACAC – comprised of one Leisure & Cultural Services Officer and four ordinary members.

WORKING GROUPS The BACAC will operate working groups to address specific issues or decisions including but not limited to: •

Hatch Working Group – programming and management of Hatch Contemporary Arts Space.

•

Art Collection Working Group- public art commissions, art collection acquisitions and management.

•

Festivals Working Groups – Twilight sounds, Kids Arty Farty Fest, Malahang.

•

Pinpoint Working Group – artist networking and professional development.

•

Others as determined by the committee.

SELECTION CRITERIA Members of the BACAC must possess at least two of the following criteria: • • • • • •

Professional experience working in the contemporary arts or cultural services fields Practising artist or industry professional Experience working with community groups, arts organisations or government Experience as an arts advocate, leader and influencer on arts issues Experience in strategic planning and/or sponsorship and funding and/or policy development The selection process may prioritise applications from nominees who live or work in Banyule

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Attachment 1: BACAC Terms of Reference

SELECTION PROCESS: The selection committee will include the Manager Leisure, Recreation and Cultural Services and the Arts and Culture Team. The committee will assess the nominations against the selection criteria and recommend appointments to Council.

MEMBER RESPONSIBILITIES In order to fulfil the Committee’s objectives, members are expected to: • • • • •

Keep informed of current developments, issues and concerns in the arts and cultural sector Be conversant with relevant Council plans and policies, particularly those related to arts and cultural development Be aware of the activities, interests and concerns of arts and cultural organisations, groups and individuals in the municipality Prepare for and actively participate in regular BACAC meetings Have an understanding and experience in contemporary arts and/or community cultural development sectors

Attachment 1

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TERMS OF APPOINTMENT: •

Appointments will be for a two year term

•

Expressions of Interest for membership will be advertised for a minimum of 14 days

•

Council will appoint a Councillor to Chair the meetings

•

Members completing a two year term may re-apply for a further two year term

•

The operations of the Committee will be evaluated annually to ensure it continues to be effective and relevant.

•

Members are free to resign from BACAC at any time. Previous nominations may be considered to fill the vacancy. An Expression of Interest (EOI) process will be undertaken if there are no previous nominations that meet the criteria.

MEETING FREQUENCY AND DURATION: •

The BACAC will meet bi-monthly for a duration of 1.5 hours

•

It is expected that each member attend a minimum of 60% of all meetings

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Attachment 1: BACAC Terms of Reference

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ROLE OF COUNCILLOR: •

To act as Chairperson of the BACAC

•

To be the link between Council and the BACAC

•

To table issues and concerns to Council on behalf of the BACAC

•

To nominate another Councillor to attend meetings in his/her absence

EXECUTIVE SUPPORT: •

The Arts and Culture Team will provide Executive support to BACAC.

ACCOUNTABILITY AND EXTENT OF AUTHORITY: •

BACAC members have an active role to provide feedback and advice to Council on issues relating to Arts and Culture within the municipality.

•

BACAC members participate in discussions at bi-monthly meetings.

•

BACAC members have an advisory role and do not hold any authority to make decisions or commitments on behalf of Council.

MONITORING AND REPORTING: The minutes of BACAC meetings will be circulated to members via email for confirmation, and then placed on Council’s website for viewing. All Committee minutes will be presented to Council for noting. Recommendations and requests arising from BACAC meetings will be presented to Council for consideration. Where this occurs, the request will require the majority support of the committee members present. Responses to recommendations will be determined based on Council’s legislative role, stated commitments in Council’s Policies and Plans and budgetary processes.

EVALUATION AND REVIEW: An annual evaluation of BACAC will be carried out to identify successes, challenges and areas for improvement for the committee. The BACAC Terms of Reference and membership will be reviewed and evaluated on a bi - annual basis or as required for any significant changes.

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Attachment 1: BACAC Terms of Reference

Attachment 1

Individual members of the Committee will be reimbursed for transport related costs they have incurred in participating in meetings and related activities.

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Attachment 1: BACAC Terms of Reference

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Hatch Working Group

Pinpoint Working Group

Attachment 1

•Artist Networking •Grants and funding •Professional development

Banyule Arts and Culture Advisory Committee

•Programming •Venue Management •Gallery design and transition engagement

Policy and planning Councillor Participation Special Interest Group representation Ivanhoe Civic Precinct engagement

Art Collection Working Group •Art Acquisition recommendations •Public art commission recommendations •Collection management and conservation

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Festivals Working Groups •Twilight Sounds & Kids Arty Farty Fest •Malahang Festival

Attachment 2: BACAC Call for nominations infromation

Banyule Arts and Cultural Working Groups Information Pack Background & Information The Banyule Arts and Cultural Advisory Committee (BACAC) has been established to formally engage with the local community on the strategic direction of arts and cultural development within Banyule. BACAC will operate a number of Working Groups which support specific goals and initiatives of the 2013 â&#x20AC;&#x201C; 2017 Arts Plan. This BACAC and its Working Groups will provide a formal mechanism for Council to consult with key stakeholders, seek specialist advice and enable community participation in arts and cultural planning and development. This most recent structure aims to streamline its meeting processes and provide opportunities for a range of levels of engagement with our arts and cultural program. The BACAC provides high level strategic advice regarding arts and culture in Banyule and formal processes of engagement with Council through Councillor participation in meetings, the noting of its minutes at Council Meetings and the capacity to present recommendations and requests to Council. The BACAC operates according to an adopted Terms of Reference. In the following pages you will find a summary of skills required and tasks associated with each Working Group. Individuals can nominate for the Advisory Committee and/or as many Working Groups as you like. Council officers will facilitate and administer the Working Groups. The BACAC is the overarching strategic committee which will have representatives on the Working Groups or receive reports and information from council officers responsible for each Working Group. If you would like further information about the BACAC or its Working Groups please do not hesitate to contact Colin James, Arts & Cultural Services Team Leader on 9457 9931 or via email Colin.James@banyule.vic.gov.au

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Attachment 2: BACAC Call for nominations infromation

HATCH Working Group Background Hatch Contemporary Arts Space is Banyule’s premiere art space. The aim of Hatch is to present a range of temporary exhibitions, performances, workshops, poetry readings, and more. Hatch is also a space to showcase the Banyule Art Collection, as well as providing an invaluable exhibition space for local artists. Hatch is managed by the Arts and Culture team and relies on the Hatch Working Group for policy, programing and operating advice. The Hatch Working Group (HWG) was established in March 2014 to assist and advise regarding the ongoing operation of Hatch. Purpose The purpose of the HWG is to provide a formal mechanism for Council to consult with key stakeholders, seek specialist advice and enable community participation in the operations and strategic development of Hatch. Objectives  Assist in the strategic planning and long-term sustainability of Hatch including the development and implementation of the Hatch Business Plan  Encourage, foster and be an advocate for arts and cultural development within Banyule  Assist in identifying new trends, gaps and reflect the changing needs of the community  Assist in identifying sponsors and partners and in building these relationships  Form sub-groups to address specific tasks as required  Set programming themes and advise on programming applications and decisions Selection Criteria Members of the HWG must possess at least two of the following criteria:  Professional experience working in the contemporary arts or cultural services fields  Practising artist  Experience working with community groups, arts organisations or government  Experience as an arts advocate, leader and influencer on arts issues  Experience in strategic planning, sponsorship/funding development and/or policy development  Experience in education, mentoring and/or training  The selection process may prioritise applications from nominees who live or work in Banyule. Composition The HWG will be comprised of 10 – 12 members consisting of:  Representatives from arts and cultural organisations within and outside of Banyule  Practicing artists  Qualified arts professionals from the arts and cultural industry or with specialised skills appropriate to the needs of Hatch  Banyule City Council Leisure and Cultural Services Staff The Group aims to have a diverse membership including youth representatives and members from culturally diverse backgrounds. Nominee’s living with a disability are encouraged to apply. Co-opted Members – the HWG may invite suitably skilled persons to join the group in an advisory capacity, for a specified purpose and for a specified period of time. Co-opted members are not entitled to vote. Quorum Five people are required for quorum of the HWG – comprised of one Leisure & Cultural Services Officer and four ordinary members. Length of Tenure ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 190

In the first year Group members can apply for a 1 or 2 year term. After this positions will always be two-year terms. Each member can apply for an additional two-year term on the Group but after two consecutive terms members must step down for at least one term before applying again. Member Responsibilities In order to fulfil the Group’s objectives, members are expected to:  Keep informed of current developments, issues and concerns in the arts and cultural sector  Be conversant with relevant Council plans and policies, particularly those related to arts and cultural development  Be aware of the activities, interests and concerns of arts and cultural organisations, groups and individuals in the municipality  Prepare for and actively participate in regular HWG meetings  Have an understanding and experience in contemporary arts and/or community cultural development sectors Management of the Committee Chairperson – The chairperson will be appointed by the committee. Meetings – Meetings shall be held quarterly and at other times as determined by the group and the Arts and Culture team. Group Support – The HWG will be resourced by the Art Curator who will be responsible for preparation of meeting agendas, minutes, reports and other administrative functions

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Attachment 2: BACAC Call for nominations infromation

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Attachment 2: BACAC Call for nominations infromation

Festival Working groups (some to be established)

Attachment 2

Background Banyule City Council is responsible for a suite of festivals and events across the municipality, including: • Twilight Sounds • Kids Arty Farty Fest • Malahang Festival • Carols by Candlelight, and • Boulevard Lights Purpose Each Festival has specific requirements and Working Groups and processes will be established to meet these needs. Fundamentally the working groups will provide assistance and advice regarding the planning, programming and management of the festival with an emphasis on supporting and promoting community involvement. They may also be involved with operations on the day/s of the festival. Composition Membership of the Working Groups will be established according to needs of the festival and the community context. More information regarding specific festivals is available from the Festivals Officer.

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Art Collection Working Group Background: The Banyule Art Collection is an initiative of Banyule City Council and includes works by artists of historical and contemporary significance. The collection holds over 450 works including paintings, works on paper, jewellery/metalworks, ceramics, glass, textiles, sculpture and artists’ books. The collection is accessible to the local community through a range of temporary exhibitions held at Banyule Arts Space in Ivanhoe. Individual works are also displayed in a wide range of council and community owned venues including council service centres, libraries, schools and community leisure centres across the City of Banyule. The role of the Banyule Art Collection is to educate, challenge, entertain, and to encourage discussion and a healthy debate regarding the issues surrounding visual arts culture. Banyule City Council collects contemporary works from emerging, mid-career and established Australian artists or artists who have worked in Australia. The Working Group provides expert advice to Council on matters pertaining to the art collection. All decisions relating to the Banyule Art Collection are guided by Council’s Art Collection Policy. Purpose The Working Group provides a mechanism for Council to consult with key stakeholders, seek specialist advice and facilitate community participation in the growth and management of the Banyule Art Collection. In particular, the Working Group provides advice to Council on issues relating to the collection and makes recommendations on future acquisitions in accordance with the guidelines set out in the Art Collection Policy. The key roles of the Working Group are to:  Assist Council to work strategically to advance the value and importance of visual arts within Banyule in particular the Banyule Art Collection.  Provide expert advice and make recommendations to Council as required on; o Acquisition and de-accession proposals o Conservation and storage o Advice on policy directions and strategic development as appropriate  Assist with raising the profile of the collection in the community  Assist with the development of innovative exhibitions of contemporary art, including promotional strategies, curatorial focus and the volunteer program Composition The Art Collection Working Group will be comprised of up to 10 members consisting of:  Up to nine community representatives selected from the arts and cultural industry  Banyule City Council Art Collection Curator Selection Criteria Members of the Committee must have high-level expertise relating to visual contemporary art and possess at least two of the following criteria: a. Practising visual artist b. Active representative of contemporary arts organisation c. Experience facilitating arts-based public education programs/ arts marketing background d. Experience in or demonstrated knowledge of contemporary Australian art Co-opted Members The Working Group may invite suitably skilled persons to join in an advisory capacity, for a specified purpose and for a specified period of time. Co-opted members are not entitled to vote.

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Attachment 2: BACAC Call for nominations infromation

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Member Responsibilities In order to fulfil the Working Group’s objectives, members are expected to:   

Attachment 2

Attachment 2: BACAC Call for nominations infromation

Keep informed of current developments, issues and concerns in Australian contemporary art Be conversant with relevant Council policies and plans, particularly those related to the art collection Prepare for and actively participate in Working Group meetings

Management of the Working Group  Meetings shall be held four times a year and at other times as determined by the Working Group and Leisure & Cultural Services Unit.  Working Group Support- The Art Collection Working Group will be resourced by the Art Curator who will be responsible for preparation of meeting agendas, minutes, reports and other administrative functions.

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Attachment 2: BACAC Call for nominations infromation

Public Art Working Group (to be established)

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Purpose The Working Group will be a mechanism for Council to consult with key stakeholders, seek specialist advice and facilitate community participation in the growth and development of public art within Banyule. In particular, it will provide advice to Council on issues relating to public art and make recommendations on public art commissions and maintenance in accordance with the guidelines set out in the Public Art Strategy 2010-2015. The role of the Public Art Advisory Working Group is to:        

Assist Council to work strategically to advance the value and importance of public art within Banyule Be an advocate for public art development in the community Assist with identifying key public art projects each year Help to identify additional potential funding sources Provide input to public art briefs Assess respondents to specific project briefs Refer, review and approve a shortlist of artists for individual projects Make recommendations to Council in on artists concepts for commissioning.

Composition The Working Group has a core membership of the following:  Public artist(s) and Public art experts from cultural organisations, academia or industry.  A representative from the Planning, Strategic and Economic Development, Parks and/or the Construction Management Departments  Two Leisure & Cultural Services Staff including the Arts and Cultural Team Leader Selection Criteria Members of the Committee must have high-level expertise relating to contemporary public art and possess at least two of the following criteria: a. Practising visual artist b. Active representative of contemporary arts organisation c. Experience in development, planning, infrastructure or urban design d. Background, experience or demonstrated knowledge in public art e. Deep and broad networks in the public art industry or Banyule Community Co-opted Members The Working Group may invite suitably skilled persons to join the Working Group in an advisory capacity, for a specified purpose and for a specified period of time. Co-opted members are not entitled to vote. Member Responsibilities In order to fulfil the Working Group’s objectives, members are expected to: 

Keep informed of current developments, issues and concerns in public art ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 195

Attachment 2

Background Banyule City Council has a Public Art Strategy which requires that a Public Art Advisory Working Group be established which is made up of internal and external experts in the industry. Their role is to initiate and provide feedback on all proposed permanent public art commissions that will be located in Banyule. At the planning stage for any proposed public art project, the Public Art Advisory Working Group will be consulted.

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Item: 5.1   

Attachment 2: BACAC Call for nominations infromation

Be conversant with relevant Council policies and plans, particularly those related to public art Prepare for and actively participate in regular Working Group meetings Advocate for public art development with Banyule

Management of the Working Group  Meetings shall be held quarterly and at other times as determined by the Working Group and the Arts and Cultural Team Leader. The Public Art Working Group will be resourced by the Arts and Cultural Team Leader who will be responsible for preparation of meeting agendas, minutes, reports and other administrative functions.

Attachment 2



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Attachment 2: BACAC Call for nominations infromation

5.1

Pinpoint Working group (to be established) Background Pinpoint is Councils networking and professional development program run for and by Banyule’s artists and arts companies. This group will work with Banyule’s Arts Officer to provide advice and assistance regarding the programming and networking activities of Pinpoint.

Composition The Working Group will be comprised of local artists registered for the Pinpoint program. Selection Criteria Members of the Committee will be drawn from artists who have been accepted into the Pinpoint program. Member Responsibilities In order to fulfil the Advisory Working Group’s objectives, members are expected to:    

Keep informed of current developments, issues and concerns regarding artistic practise Be conversant with relevant Council policies and plans, particularly those related to arts and culture Prepare for and actively participate in regular Working Group meetings Advocate for development of artists and arts programs within Banyule

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Attachment 2

Purpose The Working Group will provide advice and support regarding Pinpoint programming and act as advocates in the community for the Pinpoint program.

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General Guidelines for Banyule Arts & Cultural Advisory Committee & Working Groups 1.

Attachment 2

Attachment 2: BACAC Call for nominations infromation

Membership a. Membership of the BACAC is determined by its Terms of Reference. b. Membership of the Working Groups is determined by either; i. a Terms of Reference adopted by the group and approved by the committee ii. A selection criteria approved by the BACAC Extent of authority a. The Committee may only act within its Terms of Reference. b. Working Groups may only act within the Terms of Reference as approved by the Committee. c. The Committee and its Working Groups have no authority to: i. Expend monies on behalf of Council ii. Commit the Council to any arrangement iii. Consider any matter outside its specific reference iv. Direct Council Officers in the performance of their duties Reporting Procedures The Committees and Working Groups are not a formal standing Committees of Council, but rather committees that are established by Council. Reports and recommendations made by the committees must seek Council approval before being fully endorsed and acted upon. Public Statements Ordinary members of the Committees cannot make public statements on behalf of Council or as an independent group without prior approval of the Council Officer supporting the committee. Conflict of Interest a. A committee or working group member is considered to have a conflict of interest if the member: i. has a direct or indirect financial interest in the matter; or ii. has a conflict with the matter which will impact on their performance of duties in respect to the matter. b. If a member has a conflict of interest with a matter that is likely to be discussed at a Committee meeting, the member must i. disclose the nature of the conflict of interest immediately before the discussion; or ii. if attending the meeting, disclose the nature of the conflict of interest to the Chair before the meeting is held c. While any discussion or vote is taken relating to the matter, the member must: i. leave the room and notify the Chair that they are doing so; and ii. remain outside the room so they are not in view or hearing range of the room until the Chair calls them to return. Insurance Banyule City Council’s insurance policies cover the Committee and its Working Groups as an arm of Council, for any claims that may arise as a result of the activities. Review This document will be re-considered in 2017 following the general review of ‘Arts Plan 2013 – 2017’.

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Attachment 3: BACAC Nomination Form

Banyule Arts and Cultural Advisory Committee and Working Groups

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NOMINATION FORM The City of Banyule invites nominations for the following Committee and Working Groups: Banyule Arts & Cultural Advisory Committee (BACAC)

The BACAC operates the following Working Groups:      

Hatch Contemporary Arts Space Working Group Malahang Festival Working Group Twilight Sounds & Kids Arty Farty Festival Working Group * Art Collection Working Group* Public Art Working Group* Pinpoint Working Group*

* These groups are at varying stages of development and are still to establish full terms of reference. Successful nominees for these working groups will participate in this process. a)

Nominations are open to people who live, work, volunteer or have an interest in arts and culture in the City of Banyule with expertise or interest in arts & cultural development.

Each Committee or Working Group has its own selection criteria. Applicants must address the specific criteria for the committee they are nominating for as outlined in the BACAC Terms of Reference and the Banyule Arts & Cultural Working Groups Information Pack.

Attachment 3



Nominations can be delivered by: E-Mail: arts@banyule.vic.gov.au

Box 51

Post: Colin James Arts & Cultural Team Leader Leisure & Cultural Services Banyule City Council

IVANHOE 3079 Online : http://www.banyule.vic.gov.au/Arts-and-Events/Arts-and-Culture-in-Banyule In person: Ivanhoe Office 275 Upper Heidelberg Road Ivanhoe Greensborough Office 9-13 Flintoff Street Greensborough Rosanna Office 44 Turnham Avenue Rosanna Nominations for Committee and/or working groups must be received by 10 November 2015:

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Attachment 3: BACAC Nomination Form

Before submitting your Nomination Form please read the information included in the Banyule Arts and Cultural Advisory Committee Terms of Reference and Working Groups Call for Nominations Information Pack.

Attachment 3

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Attachment 3: BACAC Nomination Form

Banyule Arts and Cultural Advisory Committee and Working Groups

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Nomination Form Name:

Organisation (if applicable):

Address: E-Mail:

(W)

Mobile: @

I wish to nominate for (Please tick):

 the Banyule Arts & Cultural Advisory Committee and / or the following Working Group(s):

 Hatch Contemporary Arts Space Working Group  Malahang Festival Working Group  Twilight Sounds & Kids Arty Farty Festival Working Group  Art Collection Working Group  Public Art Working Group Qualifications and/or area of expertise or area of interest: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Relevant experience in the arts or cultural development: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________

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Attachment 3

Telephone: (H)

Postcode:

Attachment 3

5.1

Item: 5.1

Attachment 3: BACAC Nomination Form

Please list here any Professional memberships, committees, associations that you are or have been involved with: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________

Please provide other supporting information here: ( i.e one of two personal or professional referees or any other information relevant to your nomination.) ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ • •

Please attach a current Curriculum Vitae to your nomination form. You are also welcome to supply supporting documentation including further information, photos, certificates, references. Please feel free to attach any of these to your applications. Please do not send original copies. Support material will not be returned.

Signed:

Date:

Council respects all personal and confidential information you give and will do everything possible to protect information from unauthorised access, loss or misuse. Information collected from you is required for the delivery of Council Services in accordance with Council’s powers, functions and purposes under the Local Government Act 1989 and other relevant legislation. It may also be used by Council to conduct research and customer satisfaction surveys so that we may better understand community needs and can improve service delivery. Should you need to change or access your personal details, please contact Customer Service on (03) 9490 4222. I ………………………………understand that the information provided above will be used in accordance (please print) with relevant legislation and declare that this information is correct to the best of my knowledge. Signature: ……………………………………………………… ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 202

Date: ………………………………

Meeting

Item

Section

Councillor

Resolution/Action

Officer

Manager / Director

Comments

Ordinary Meeting of Council 03 December 2012

Ivanhoe Library/Com munity Learning & Cultural Hub

Notices of Motion

Jenny Mulholland

Resolution (CO2012/350)

Allison Beckwith

In Progress – September 2014 Council adopted the Ivanhoe Civic Precinct Master Plan on 7th July 2014, including consideration of detailed designs for the community learning hub.

1. Council commences detailed design drawings immediately to cost a new Ivanhoe Library/Community Learning and Cultural Hub for Ivanhoe located in the civic precinct in keeping with the vision for Civic Precinct contained in the Draft Ivanhoe Structure Plan; 2. Council allocates up to $100,000 dollars out of reserves. 3. Council seek government or philanthropic funding to contribute to the potential construction of a Ivanhoe Library/Community Learning and Cultural Hub.

Detailed design brief being finalised. February 2015: Council to be briefed on project and scope prior to detailed design being advertised. May 2015: Council resolution to commence detailed design and community consultation of project

Ordinary Meeting of Council 04 February 2013

Ordinary Meeting of Council 18 March 2013

Leases / Agreements With Clubs, Associations , Groups Using Council Facilities And Buildings

Notices of Motion

Redmond Court Wetlands Study

Notices of Motion

Jenny Mulholland

Resolution (CO2013/16)

Jeanette Kringle

Scott Walker

“That a report be provided on the current status of all leases and agreements for the use of Council facilities and buildings by clubs, associations, neighbourhood houses and other groups throughout the City.”

September 2015: Tender has been advertised and closed for Architect for Detailed Design process. Currently undertaking tender assessment. In Progress A councillor briefing conducted in May 2013 and subsequent preparation of user listings with lease details and leasing policy underway. Lease information provided to Council on an ongoing basis as they arise. September 2015 Lease Policy being prepared and will go to public consultation in December 2015.

Rick Garotti

Resolution (CO2013/80) Council investigate options to determine the feasibility of converting Redmond Court Wetlands into an open space area for public passive recreation;”

6.4

Attachment 1: Councillor Motions - Update Report

Daniel Kollmorgen

Scott Walker

Completed Feb 2015 Analysis of project scope completed. Study brief prepared and sent to consultants. Study to be completed end June May 2015 Study completed. Additional concept drawings for a boardwalk have been prepared.

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 203

Attachment 1

Item: 6.4

Attachment 1: Councillor Motions - Update Report

6.4

Item: 6.4

Attachment 1

Ordinary Meeting of Council 22 April 2013

Ordinary Meeting of Council 03 February 2014

October 2015 Capital delivery options will be considered in the 2015/16 budget process. Naturestrip Planting

Notices of Motion

Craig Langdon

Resolution (CO2013/133)

Peter Benazic

Geoff Glynn

1. The appropriate council officers develop a management model to trial the implementation of urban agriculture on naturestrips. The trial would be limited growing non invasive food producing plants on a small number of sites across the municipality. The model should include a voluntary expression of interest process that enables interested community members and groups to participate in the trial. The trial period should be limited to a twelve month period. 2. Following the trial council officers shall provide a report to Council detailing the effectiveness of the trial and the associated management issues. 3. Road safety and the protection of underground services must be part of any consideration of any naturestrip planting. 4. A report on any similar policies at other Councils be reported back to Council as part of the trial”

In Progress - September 2014 Draft guidelines presented to BEAC for comment and consultation. The guidelines were then presented to a Council briefing session in July 2014. The outcome was to hold a trial of 28 sites across the municipality to trial the guidelines over the coming 12 months. Residents who have expressed an interest in the trial will be invited to participate in the trial. November 2014 Applications have been received and currently assessing applications for implementation. February 2015 Nine application have been received officers are working with applicant to ensure that applicant install the gardens in accordance with the draft guidelines. Trial proceeding. May 2015 12 month Nature strip planting trial has commenced.

Emergency Markers Darebin Creek Trail

Notice of Motion

Rick Garotti

Resolution (CO2014/10) “That Council: 1. Refer funding for consideration in the 2014/15 Budget for the cost of installing emergency markers advocated by the State Emergency Services Telecommunication Authority (ESTA) along its section of the Darebin Creek Trail. 2. Write to the Darebin and Whittlesea City Councils and the Darebin Creek Management Committee requesting that they support the introduction of numbered emergency makers along their respective sections of the Darebin Creek Trail. 3. Write to the Yarra City Council requesting that it support the introduction of numbered emergency markers along the proposed section of the Darebin Creek Trail which, once completed, will fall within its boundaries. 4. A report be presented back to Council.”

Peter Benazic

Geoff Glynn

In Progress - September 2014 Banyule will proceed with installation of emergency markers along its section of the Darebin Creek Trail. Signs expected to be complete in six to eight weeks. Banyule will proceed with installation as no formal commitment has been received from other agencies regarding a coordinated response. Works expected to be complete in six to eight weeks. November 2014 Quotations have been received and order has been placed for installation. February 2015 Waiting Emergency Services Tele-

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 204

Attachment 1: Councillor Motions - Update Report communications Authority to advise of exact locations for installation of markers. Expected to hear back in the next 6 weeks.

6.4

Item: 6.4

May 2015 Sign locations identified and arrangements currently being made for installation to occur.

Ordinary Meeting of Council 03 February 2014

Live Streaming of Council Meetings

Notice of Motion

Jenny Mulholland

Resolution (CO2014/12)

Vivien Ferlaino

Peter Utri

Giovanna Failla

Allison Beckwith

Emergency Markers have now been installed – this project is therefore completed. Complete – July 2015 Report presented to Council on 6 July 2015.

“That a report be presented to Council in regards to providing live streaming of Council meetings.

1. 1. Cost to provide live streaming through the Banyule website. 2. 2. Other councils currently providing this service and associated policies. 3. Ordinary Meeting of Council 23 June 2014

Potential New Police Station on Southern Road

Notice of Motion

Craig Langdon

3. Any other issues relating to providing this service.”

Resolution (CO2014/172)

Pending - August 2014

That Council

Letter actioning item 1 sent immediately following Council meeting.

1. Write to the State Government and State Opposition strongly urging them to give serious consideration to building a new Police Station on the Southern Road site currently used by the Olympic Adult Education and Olympic Combined Pensioners should the second phase the Olympic Village Learning Hub progress and the existing Southern Road building is in surplus.

November 2014 Timing of Community consultation is being determined with Police & community stake holders to ensure correct message & opportunities for engagement occur.

2. Notes the Victoria Police Blue Paper which supports "supersites" makes the proposed location feasible as it could also house a much needed new Ambulance Facility in the south of the City of Banyule.

September 2015 Further progress of this NOM Is pending as it is dependent on the realisation of OVLH stage 2 - Community Centre. Work continues with key stakeholders on OVLH Stage 2.

3. Further notes that a new "supersite" facility with Police and the Ambulance Service would greatly complement the Northland Structure Plan which envisages up to 7000 new residential properties within the plan. The Northland Structure Plan is in keeping with the both the previous and current State Government plan for Melbourne.

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 205

Attachment 1

The report to include:

Attachment 1: Councillor Motions - Update Report

6.4

Item: 6.4

Ordinary Meeting of Council 18 August 2014

4. Advertise and conduct a community forum at either the Olympic Leisure Centre or Banyule Community Health Centre to outline the Olympic Village Learning Hub and this proposal with local residents. That all known candidates at the next State Election be invited to attend. Real Opportunitie s, Real Jobs

Notice of Motion

Rick Garotti

Resolution (CO2014/269)

Angela Johnson

Peter Utri

Letters have been prepared as requested to large local employers and State political parties encouraging involvement in similar programs or feedback on their initiatives.

That Council:

Attachment 1

1. Officers prepare a report for Council consideration on establishing a programme that would provide opportunities for TAFE and university students from Banyule’s Indigenous and migrant communities to gain practical skills and work experience:

Ordinary Meeting of Council 18 August 2014

Complete – February 2015

November 2014 Letters have been sent in September 2014. No response received to date.

• The options explored should include the consideration of renumerated as well as voluntary placements and ensure the skills of individuals are not exploited.

February 2015 Report prepared and submitted to Council on 16 February 2015. Matter was resolved at Council meeting 16 February 2015.

2. Write to the Austin Hospital, Banyule Community Health Centre and Latrobe University, which are major employers in and around Banyule, to seek their support in establishing similarly oriented internships programmes within their organisations. 3. Write to all State political parties to seek their advice and support in establishing internship programmes across these organisations. 4. Write to local community leaders to seek their feedback and input. History of the Olympic Village

Notice of Motion

Craig Langdon

Resolution (CO2014/272) That Council officers investigate and report back to Council on how best to promote the history of the Olympic Village in West Heidelberg in the lead up to the XXXI Olympiad in Rio de Janeiro commencing on August 5th 2016. The investigations to include but not limited to: • Improving the entrance of the City of Banyule on Southern Road to reflect that the Olympic Village of the XVI Olympiad in Melbourne was situated at this location, • Seeking the appropriate approval to display the Olympic Rings and/or the Melbourne Olympic symbol and the words

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 206

Trish Hosking

Peter Utri

In Progress –November 2014 Currently investigating costs involved and available budgets. February 2015 Formal enquiry to Office of Geographic Names to be undertaken March 2015 to consider possible name change May 2015 Research for material needs to be quoted September 2015 Council Briefing occurred on 28 September 2015.

Attachment 1: Councillor Motions - Update Report

6.4

Item: 6.4 "Melbourne Olympic Village" on the street signs along with the Banyule Council name and symbol, • Creating billboards around the Olympic Village area to highlight the history of the Village and the Melbourne Games. These could be used to create a history trail throughout the village, • Installing additional banners around the Olympic Village Green and Shopping Centre; and • Options for a possible name change of the area to Olympic Village to give credence to its history.

Ordinary Meeting of Council 10 November 2014

Annual Christmas Carols

Seniors Booklet

Notice of Motion

Jenny Mulholland

Resolution (CO2014/391)

Darren Bennett

Allison Beckwith

That Council officers provide a report on options to hold the annual Christmas Carols event/s across the municipality.

Notice of Motion

Craig Langdon

Resolution (CO2014/394) 1. That Council investigates the introduction of a Banyule Seniors Booklet.

Complete September 2015 A Report was tabled 21 September: Resolution (CO2015/313)

Trish Hosking

Peter Utri

That Council: 1. Relocate the Carols by Candlelight event to Ivanhoe Park, Ivanhoe in 2015 and 2016. 2. Commits to holding a carols in the northern part of the municipality from 2017. 3. A report be presented in early 2017 which considers future venues for Carols by Candlelight from 2017 and beyond. In Progress – November 2014 Investigations are ongoing with Community Programs in relation to this proposed project.

• All the services offered by Council to its retired and senior citizens; • Services provided by the other levels of Government; • Council's planned activities & events; • Advertising discounts at local shopping centres for seniors; • Promoting our local RSL's in their welfare work, their activities and discounts for seniors; • Contact points for the hospitals, age care facilities, emergency phone numbers, Councillors and relevant Council services; and • Any other information which may be deemed helpful.

May 2015 This project requires: Step 1 - An initial discussion with Aged Services, and Economic Development on content and options for securing stakeholder input in the drafting of the booklet. Step 2 - Convening three targeted two hour workshops to further explore booklet content: one with key aged services staff, one with trader association representatives and one with key seniors representatives from across Banyule. Step 3 - Drafting and liaison with graphic designers on the preparation, finalisation and printing of the booklet.

2. That a report be brought back to Council outlining the feasibility of the proposal. If adopted the first booklet to be ready for next year’s Seniors events in October.

September 2015 Councillor Briefing Note completed funding still outstanding

The booklet to include:

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 207

Attachment 1

Ordinary Meeting of Council 10 November 2014

6.4

Item: 6.4 Ordinary Meeting of Council 15 December 2014

Public Transport Victoria Bus Review

Attachment 1: Councillor Motions - Update Report Notice of Motion

Resolution (CO2014/464)

Daniel Kollmorgen

Scott Walker

That Council organise a meeting with Public Transport Victoria to discuss the current bus routes and timetables, to ensure any review is beneficial to Banyule residents.

Ordinary Meeting of Council 15 December 2014

Encouraging Participation of Women in Business and Government

Notice of Motion

Ordinary Meeting of Council 16 February 2015

Alternative Names for the Mental Health Reserve in Bundoora

Notice of Motion

Attachment 1

Tom Melican

Jenny Mulholland

Resolution (CO2014/465)

Allison Beckwith

That Council Investigate supporting frameworks that can be implemented within Banyule to encourage and support participation of Women in Business and Government and a report be presented to Council on possible actions/outcomes. Rick Garotti

Resolution (CO2015/36)

Joseph Tabacco

Scott Walker

Shared Services in Local Government

Notice of Motion

Ordinary Meeting of Council 23 March 2015

Divestments

Notice of Motion

Steven Briffa

Craig Langdon

“That Council officers prepare a report to Council on opportunities Council has in entering into “shared services” with other organisations, with a view to reducing costs, increasing service quality and providing better community outcomes.” Resolution (CO2015/76) That a report be prepared and presented to a future meeting of Council on Council’s financial investments that provides: 1)

a greater understanding of Council’s current financial

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 208

In Progress – September 2015 Community consultation material now finalised. To be formatted, printed and circulated. Consultation results to be collated and reported back to Council.

“1. Council investigate potential name changes to the Mental Health Reserve located on Greenwood Drive in Bundoora and report back to Council on the findings and potential next steps.

Ordinary Meeting of Council 02 March 2015

September 2015: PTV have declined all invitations to meet with Council stating that no changes are proposed to the bus network and therefore there is no need to meet. In Progress – February 2015 Information has been gathered regarding LGS Equity Policy and Action Plans. September 2015: Briefing note prepared regarding Council hosting ALGWA Conference next year.

That:

2. In undertaking the investigation Council officers work with the Ward Councillor to develop and distribute a survey to local residents that seeks their feedback on potential alternative names that have been raised by the community. ” Resolution (CO2015/46)

Completed – May 2015 The 18 May 2015 meeting arranged for PTV and Translink to brief Council on the bus contracts and arrangements for route and service reviews has been deferred until the Government confirms its plans for bus services. Meeting deferred for approximately 3 months as PTV reviewing processes in relation to bus routes.

Peter Utri

In Progress September 2015 Report still to be prepared, ongoing work is occurring both in Northern and Eastern Region A summary of contested purchasing has been prepared and will be included in the report.

Tania O'Reilly

Peter Utri

In Progress – September 2015 The report will be researched and drafted during September 2015 as year-end workload requirements are coming to a close. A council officer resource has been allocated.

investments 2)

Plan is for the Divestments Paper to be distributed to Council meeting on 19 October 2015 (Council Briefing 12 October 2015).

an assessment of those financial investments against:

a. the Charter of Human rights and Responsibilities (e.g. any unethical investing b. exposure to fossil fuel or carbon intensive industries c. Council’s Investment Policy

Ordinary Meeting of Council 13 April 2015

Ordinary Meeting of Council 11 May 2015

Ordinary Meeting of Council 25 May 2015

Anzac Day Events Time Capsules

Notice of Motion

Craig Langdon

3) any recommended amendments to Council’s Financial Investment Policy Resolution (CO2015/96)

Draft report has been completed and is planned to consult with BEAC at October Meeting

Trish Hosking

Peter Utri

“That two time capsules be created covering the events leading up to and including Anzac Day 2015 and any related news or memorabilia to be placed at Memorial Park, Greensborough and the VC Estate, Macleod.”

Memorial and Commemor ative Plaques Policy

Notice of Motion

Greensboro ugh College

Notice of Motion

Craig Langdon

Resolution (CO2015/125)

Gina Burden

Peter Utri

“That a report be prepared for Council’s consideration on the development and adoption of a policy and/or protocols for Memorials and Commemorative Plaques in Public Places.”

Mark Di Pasquale

Resolution (CO2015/145) “That 1. Council advocate on behalf of Greensborough College Students, Parents, Teachers, Staff as well as the local community for the College to be considered as an ideal location for the new $10m Technical School within Banyule. This advocacy includes but is not limited to writing to the Premier, Deputy Premier, Minister of Education, the local members of Parliament; Greensborough College and the local community (the Watsonia and Greensborough area south of Grimshaw Street within Bakewell Ward) informing them of our support for the School and our call for a Technical College

6.4

Attachment 1: Councillor Motions - Update Report

Joseph Tabacco

Scott Walker

In Progress – May 2015 Materials are currently being collected for the time capsules, including photographs and video from Jagajaga event. September 2015 VE Estate time capsule going in 29/9/2015 Greensborough War Memorial due to be buried November 2015 In Progress – May 2015 Policies from other Councils are being collected to report back to Council. September 2015 Draft policy prepared and briefing to Council to occur in October 2015. In progress September 2015 Briefing to Council by Department of Education and Training scheduled for 12 October 2015. Feasibility study being prepared by Department of Education and Training.

2. Banyule Council notes the 2015/16 State Budget allocation of $1m for upgrade of the Greensborough College and allocation of $11.5m to Viewbank College for a new Theatre on site to replace the existing Banyule Theatre in Heidelberg. That

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 209

Attachment 1

Item: 6.4

Attachment 1: Councillor Motions - Update Report

6.4

Item: 6.4 Greensborough Secondary College had a commitment for a major upgrade. 3. Council notes Greensborough College received an allocation of $1m in this year’s budget for an upgrade but is extremely concerned the allocation will only provide minor works and not the major redevelopment promised.

Attachment 1

Ordinary Meeting of Council 25 May 2015

Ordinary Meeting of Council 09 June 2015

Ordinary Meeting of Council 09

26 Storey Mixed Use Developmen t at 443 Upper Heidelberg Road, Ivanhoe

4. Council work with the School and local community to ensure all elections commitments are adhered to in full and that the new technical school be part of the redevelopment Greensborough College.“ 10.1 26 STOREY MIXED USE DEVELOPMENT AT 443 UPPER HEIDELBERG ROAD, IVANHOE

Urgent Business

Joel Elbourne

Scott Walker

Complete June 2015 The letter to the Minister was sent on 11 June – TRIM Ref: D15/92529 and the letter to the residents was sent on 30 June – TRIM Ref: D15/101918.

Resolution (CO2015/147) That Council write to: 1. the Minister for Planning requesting that the Minister “call in” planning permit applications P1453/14 (which proposed a 26 storey mixed use development at 443 Upper Heidelberg Road Ivanhoe) so that it is determined by the Minister as opposed to the Victorian Civil and Administrative Tribunal in the event that the applicant lodges an appeal against Council’s decision to refuse the application, 2. residents previously notified in the vicinity of the above site advising them of Councils decision in point 1.

Request Meeting with the Minister for Local Government

Ivanhoe Grammar School

Notice of Motion

Jenny Mulholland

Resolution (CO2015/173)

Gabrielle Hegarty

Peter Utri

“That Council write to the Minister for Local Government The Hon. Natalie Hutchins MP inviting the Minister to a meeting to update Council on future directions for the sector and discuss Banyule’s current position including a courtesy copy to the local state members.”

Urgent Business

10.1

IVANHOE GRAMMAR SCHOOL

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 210

In Progress June 2015 letter sent July 2015 No response Aug 2015 Officer phoned EA - liaising re dates

Andy Wilson

Scott Walker

Complete June 2015 Action completed by: Andy Wilson item noted and action taken accordingly

6.4

Attachment 1: Councillor Motions - Update Report Resolution (CO2015/175)

June 2015

That council correct the amended recommendation in item 4.2, point 7 to replace the word NORTH with WEST. Ordinary Meeting of Council 22 June 2015

Ordinary Meeting of Council 22 June 2015

Cap on numbers of Electronic Gaming Machines

Rail Link to Doncaster

Notice of Motion

Steven Briffa

Resolution (CO2015/200)

Joel Elbourne

Scott Walker

Complete September 2015 Investigations have been done and are being reported to Council for the 21 September 2015 meeting, with recommendations that Council support advocacy efforts for the Alliance for Gambling Reform and Providing support to Darebin’s future progress of a planning scheme amendment.

David Bailey

Scott Walker

Complete September 2015 Letters for all three resolutions have been sent out in September 2015.

Scott Walker

Complete August 2015 Letters were sent out in the first week of August 2015

That Council investigate the: 1. options, process and capacity for introducing a municipal cap for Electronic Gaming Machines for the whole of Banyule.”

Notice of Motion

Craig Langdon

2. merits of inclusion of the Banyule Electronic Gaming Machine Policy within the Banyule Planning Scheme including consideration of the suitability of the policy for the Planning Scheme, the cost, time involved, likely success in amending the Scheme and subsequent likely effectiveness of the policy.” Resolution (CO2015/201) 1. “That Council write to the Premier, Minister for Public Transport and all local members strongly advocating for a rail link to Doncaster as part of the proposed Alphington Paper Mills development. The letter should indicate that as the State Government has already committed to a new bridge at the Chandler Highway and the grade separation of the Grange Road railway crossing, it would also be appropriate for the State Government to consider reopening the Fairfield Railway spur, create a station at the former paper mills and continue the railway line along the freeway to Doncaster Shopping Town.” 2. “That Council write to the Mayor & Councillors of the Cities of Manningham, Darebin and Yarra seeking their support for this proposal. If all are supportive a meeting be arranged with the Mayors and CEOs of the Councils to co-ordinate our advocacy and to arrange a meeting with the Minister for Public Transport.”

Ordinary Meeting of Council 22 June 2015

Simpson Barracks

Notice of Motion

Craig Langdon

3. “All local Federal and State Members of Parliament be advised of this resolution.” Resolution (CO2015/202) “That Council write to the Federal Minister for Defence, the Victorian Treasurer and all local Federal and State Members of Parliament, advising that:

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 211

Attachment 1

Item: 6.4

Attachment 1: Councillor Motions - Update Report

6.4

Item: 6.4

1. Council strongly oppose any future development of land within the Simpson Army Barracks precinct for residential and affordable housing purposes. 2. While Banyule Council fully supports affordable housing, it firmly believes that the Simpson Barracks should remain for the Defence Forces and any addition housing should only be for the defence personnel and their families.

Attachment 1

3. Any surplus land within the Simpson Barracks precinct is natural bushland and acts as a wildlife corridor. Any development of this land could therefore compromise the security of the barracks and greatly damage the native bird and wildlife.”

Ordinary Meeting of Council 06 July 2015

Ordinary Meeting of Council 20 July 2015

4. Write to all local residents in the surrounding area south of Harborne Street and Warralong Avenue, east of Yallambie Road and north of Lower Plenty Road in the ward Councillor and Mayor’s name”. Open Space at 24 Trist St, Watsonia

Notice of Motion

Rick Garotti

Resolution (CO2015/218)

Joel Elbourne

Scott Walker

Complete September 2015 Resident Mail out completed 18/8/2015 and letters to Ministers sent 3/9/15

Gabrielle Hegarty

Peter Utri

In Progress August 2015 A review of all Council Committees is underway.

“That Council: 1. Acknowledges the withdrawal of Planning Application (P1038/14) for the purpose of an Ambulance Station at 24 Trist Street, Watsonia by Ambulance Victoria. 2. Commits to work with Ambulance Victoria and local State Members to find an alternative site for an Ambulance Station if this assistance is requested. 3. Write to the Department of Health and Human Services and the State Government (Minister for Health and Ambulance Services) requesting that the land at 24 Trist Street, Watsonia be provided to Council so that it can continue to be provided as public open space.

Review of Council Committees

Notice of Motion

Steven Briffa

4. Authorise for the Ward Councillor to write to residents in the surrounding area informing them of this decision as well as confirming the withdrawal of planning permit application P1038/14.” Resolution (CO2015/231) “That:

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 212

6.4

Attachment 1: Councillor Motions - Update Report 1. All Council Committee delegate positions become vacated annually; a) Preference be given to Councillors that have not previously been a delegate or substitute of the committee, b) In the event that no new Councillor is seeking appointment, the position be offered to the past Councillor delegate, c) Councillors holding board positions associated with a committee should be re-nominated to enable the Councillor to maintain their board position for the duration of their appointment on the board.

Ordinary Meeting of Council 20 July 2015

Planning and Public Consultation Meetings Public Participation Guidelines

Notice of Motion

Ordinary Meeting of Council 20 July 2015

Mayoral Duties and Attendance 16 March 30 June 2015

Notice of Motion

Ordinary Meeting of Council 20 July 2015

Indian Myna Birds

Notice of Motion

Ordinary Meeting of Council 20 July 2015

Business Awards

Jenny Mulholland

2. A review of all Committees is undertaken prior to the Council Meeting 16 November 2015 to ensure relevance and future need.” Resolution (CO2015/232)

Gina Burden

Peter Utri

In Progress August 2015 Draft Guidelines have been drafted and are being reviewed. A report will be presented back to Council in late September

Gabrielle Hegarty

Peter Utri

Complete July 2015 Report Noted

Peter Benazic

Geoff Glynn

In Progress September 2015: Currently review models used by other local government organisation.

Ben Smith

Scott Walker

Complete August 2015 All actions completed

“That Council receive a report regarding ways to implement suitable public participation guidelines for Planning or generic Public Consultation meetings similar to the provisions in the Banyule City Council Governance Local Law No. 2 (2015).” Craig Langdon

Resolution (CO2015/233) “That Council notes the report from the Mayor on the meetings he has attended from 16 March – 30 June 2015.”

Notice of Motion

Craig Langdon

Resolution (CO2015/234) That Council Officers prepare a report for consideration by Council on possible options for dealing with the treatment of Indian Myna Birds. The report should include:  examples of approaches used by local and other sectors of government; and  suggested options and costs for possible eradication programs. Resolution (CO2015/235) “That: 1. Officers investigate the feasibility of establishing a Banyule Business Awards program for delivery in early November 2015.

Business Awards report considered by Council at 3 August meeting.

2. A report outlining the outcomes of the officer investigation be submitted to Council for consideration.”

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 213

Attachment 1

Item: 6.4

6.4

Item: 6.4

Ordinary Meeting of Council 20 July 2015

Naming of Pavilion at Seddon Reserve Ivanhoe

Attachment 1: Councillor Motions - Update Report

Notice of Motion

Craig Langdon

Resolution (CO2015/236)

Nicola Rooks

Scott Walker

In Progress: September 2015 Information letter seeking comments sent out 16/09/2015 to Ivanhoe section of Olympia Ward. Comments close mid-October. Comments and submissions reviewed thereafter followed by report to Council.

Darren Bennett

Allison Beckwith

Complete August 2015

“That Council: 1. Officers investigate the naming of the pavilion at Seddon Reserve Ivanhoe in the name of John (Jack) Mullane for his service to the West Ivanhoe community and the greater region. 2. Authorise the Ward Councillor to write to the West Ivanhoe Sporting Club, St Bernadette's Church and School and surrounds, informing them of this consideration and inviting submissions on the matter.

Attachment 1

Ordinary Meeting of Council 20 July 2015

Ordinary Meeting of Council 03 August 2015

Heidelberg United Football Club application to Football Federation Victoria's Women National Permier League

3. Receive a report outlining any submissions received and the outcomes of the officer investigation.” 10.1 HEIDELBERG UNITED FOOTBALL CLUB APPLICATION TO FOOTBALL FEDERATION VICTORIA'S WOMEN NATIONAL PREMIER LEAGUE

Urgent Business

Letter of support to the Heidelberg United Football Club's application to the Football Federation Victoria's Women National Premier League was sent on the 22 July 2015.

Resolution (CO2015/237) That Council:

1. Provide a letter of support to the Heidelberg United Football Club’s application to the Football Federation Victoria’s Women National Premier League. 2. Confirm its commitment to work closely with the Heidelberg United Football Club and Football Federation Victoria to confirm the necessary funding to improve the facilities to meet the Football Federation Victoria’s Women National Premier League Facilities Standard over time.

Rosanna Road/Green sborough Hwy night time Truck Ban

Notice of Motion

Jenny Mulholland

Resolution (CO2015/257) “That: 1. Council write to VicRoads expressing its disappointment of the lack of consultation with Council on what Council believes is a very important problem of heavy vehicles through its City. 2.

Council urgently request a briefing from VicRoads

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 214

David Bailey

Scott Walker

Complete August 2015 All letters sent out as per Resolution. Councillor meeting held with VicRoads to discuss truck ban on 17 August.

Attachment 1: Councillor Motions - Update Report

6.4

Item: 6.4 regarding the proposed nigh time truck bans on Rosanna Road and Greensborough Highway and proposed truck bans on other roads within Banyule. 3. Council request VicRoads arrange for night time truck traffic counts and noise volume monitoring on the following roads before the proposed commencement of the truck ban on Rosanna Road/Greensborough Highway and during the ban. Banksia Street (Lower Heidelberg Road to Waterdale Upper Heidelberg Road (Heidelberg Road to Banksia Waterdale Road (Livingstone Street to Bell Street) Oriel Road (Livingstone Street to Bell Street) Bell Street (Upper Heidelberg Road to Darebin Creek Cape Street and any other streets nominated by Council.

4. Council write to the Minister for Roads and Road Safety and ask to include Upper Heidelberg Road in the truck bans. 5. Council arrange appropriate communication to local residents under the letterhead of the Ward Councillors.

Ordinary Meeting of Council 03 August 2015

Renaming the Mental Health Reserve

Greening Banyule

Notice of Motion

Rick Garotti

6. The State Member for Ivanhoe and other local State and Federal Members of Parliament and all local Upper House members be advised of Council’s resolution.” Resolution (CO2015/258)

Joseph Tabacco

Scott Walker

“That Council authorises the inclusion of the Grimshaw Ward Councillor's name and contact details in the resident consultation material that is to be distributed on the renaming of the Mental Health Reserve."

Notice of Motion

Craig Langdon

Resolution (CO2015/259) “That a report be prepared for Council consideration on current and proposed initiatives as a consequence of the adoption of the Urban Forest Plan and other planting activities undertaken within the municipality for “Greening Banyule”.

Peter Benazic

Geoff Glynn

In Progress August 2015 Estimated Completion Date changed by: Joseph Tabacco From: 17 Aug 2015 To: 21 December 2015 24 Aug 2015 Contractor appointed to deliver the renaming exercise. Likely to be finalised in December 2015. In Progress September 2015 Currently compiling the necessary information in preparing for the report.

The report should consider the following:

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 215

Attachment 1

 Road)  Street)    bridge)  

Attachment 1: Councillor Motions - Update Report

6.4

Item: 6.4

Attachment 1

Ordinary Meeting of Council 17 August 2015

Traffic Investigation - Frye Street, Meakin Street and Trist Street, Watsonia North Local Council Motion of Support Marriage Equality

Notice of Motion

Rick Garotti

 The development of the “Greening Banyule” brand with the associated signage and supporting materials  Opportunities for improved promotion of Council’s greening activities  The creation of annual planting targets with a ten year outlook  The opportunity to develop a resident data base for communication of greening events and distribution of Council greening publications  The development of partnerships with other organisations to achieve the proposed planting targets” Resolution (CO2015/275)

David Bailey

Scott Walker

In Progress – September 2015 Investigations under way with traffic counts and site inspections. Report expected to go to Council in October 2015.

Theonie Tacticos

Allison Beckwith

Completed September 2015: Letters sent to all members of the Lower House and Upper House of Federal Parliament advising them of Council’s support for marriage equality and urging them to support changes to the Marriage Act 1961 to allow same sex couples to marry. Letters were also sent to the National Secretaries of the Liberal Party, Labor Party and the Australian Greens and to the President of the Australian Human Rights Commission.

1. “That Council officers investigate and report on traffic and speed and volumes on Frye Street, Meakin Street, and Trist Street, Watsonia North.”

Notice of Motion

Jenny Mulholland

Resolution (CO2015/276) That Council resolve to: 1. Publicly support marriage equality irrespective of sex or gender identity. 2. Write to all Federal Members of Parliament and the Commonwealth Human Rights and Equal Opportunity Commission advising them of council’s support; and 3. Write to the Parliamentary Secretaries of all political parties with representation in the Federal Parliament encouraging them to prioritise debating changes to the Marriage Act and allow a conscience vote on marriage equality.

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 216

Council has received 10 responses from the following people: Senator Lee Rhiannon (Greens) Senator Larissa Waters (Greens) Senator Fiona Nash (Nationals) Senator Eric Abetz (Liberal) Teresa Gambaro (Liberal) Warren Entsch (Liberal) Clive Palmer (Palmer United Party) Senator Glenn Lazarus (Independent) Senator Doug Cameron (Labor) George Wright – National Secretary of the Australian Labor Party

6.4

Attachment 1: Councillor Motions - Update Report

Attachment 1

Item: 6.4

ORDINARY MEETING OF COUNCIL ON 19 OCTOBER 2015 Page 217