Banyule City Council Minutes 14 November 2016 by Banyule City Council

Minutes of the Ordinary Meeting of Council Held on the 14 November 2016

Council Chambers, Ivanhoe Service Centre 275 Upper Heidelberg Road, Ivanhoe

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

PRESENT .............................................................................................................................. 4 APOLOGIES .......................................................................................................................... 4 LEAVE OF ABSENCE ........................................................................................................... 4 CONFIRMATION OF MINUTES ............................................................................................. 5 DISCLOSURE OF INTERESTS ............................................................................................. 5 1. URGENT BUSINESS....................................................................................................... 5 1.1 Confidential Urgent Business Item .......................................................................... 5 REPORTS 5.2 Four storey apartment complex at 56 - 60 Rosanna Road and 43 Brown Street, Heidelberg (P554/2015) .......................................................................................... 6 5.3 Hurstbridge Railway Line Improvement Project Update and Rosanna Village Urban Design Guidelines ................................................................................................. 12 5.10 44 Turnham Avenue, Rosanna - Proposed Supermarket VCAT Review Preparation (P1260/15) ............................................................................................................ 14 5.8 Proposed Multi-Dwelling Development at 57-59 Bellevue Avenue ROSANNA (P361/2016) .......................................................................................................... 15 2. PETITIONS .................................................................................................................... 24 2.1 Petition in relation to Planning Permit for the Crate Speciality Cafe, 67 Haig Street, Heidelberg Heights (P1163/2013) ......................................................................... 24 3. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT .................................... 26 3.1 Support for Home & Community Care Clients (HACC) transitioning to the National Disability Insurance Scheme (NDIS) ..................................................................... 26 4. PLANET – ENVIRONMENTAL SUSTAINABILITY ....................................................... 26 4.1 Stormwater Harvesting and Pollution Mitigation in the Darebin Creek Catchment Update Report ...................................................................................................... 26 4.2 Ethical Paper Pledge ............................................................................................ 27 4.3 Victorian Government's Climate Change Pledge Program - Take 2 ...................... 28 5. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT.............................. 28 5.1 Planning Scheme Amendment C106 & Planning Permit Application P1268/14 for vacant lot subdivision (8 new residential lots) - 8 Main Road, Lower Plenty .......... 28 5.4 Grimshaw Street / Flintoff Street, Greensborough - Intersection improvement funding .................................................................................................................. 29 5.5 North East Link - Quarterly Update ....................................................................... 30 5.6 Bell Street Mall - Traders' Parking Permits ............................................................ 32 5.7 Operation of Paid Parking in Sherwood Road, Eaglemont and the parking impact on Studley Road, Ivanhoe ..................................................................................... 33 5.9 Banyule Planning Scheme Amendment C110 - Consideration of Panel Recommendations ................................................................................................ 34 5.11 Air Conditioning - The Centre Ivanhoe .................................................................. 35 6. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 36 Nil 7. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 36 7.1 Assembly of Councillors ........................................................................................ 36 8. SEALING OF DOCUMENTS ......................................................................................... 38 8.1 Sealing of Documents ........................................................................................... 38 9. NOTICES OF MOTION .................................................................................................. 38 Nil 2

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

10. GENERAL BUSINESS .................................................................................................. 38 Nil CLOSURE OF MEETING TO THE PUBLIC......................................................................... 39

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Welcome to Country and Smoking Ceremony To welcome and commemorate the beginning of our first Council Meeting in our new four year term, Wurundjeri Elder Uncle Colin Hunter conducted a Welcome to Country and Smoking Ceremony out the front of the Ivanhoe Service Centre at 7:00pm.

EXTENSION OF PUBLIC FORUM Resolution (CO2016/331) That the Public Forum be extended until 8.00pm. Moved: Cr Mark Di Pasquale Seconded: Cr Peter Castaldo

CARRIED

EXTENSION OF PUBLIC FORUM Resolution (CO2016/332)

That the Public Forum be extended until 8.15pm Moved: Cr Mark Di Pasquale Seconded: Cr Craig Langdon

CARRIED

The Meeting opened at 8.15pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Mayor Cr Tom Melican, Cr Peter Castaldo, Cr Mark Di Pasquale, Cr Craig Langdon, Cr Wayne Phillips, Cr Alison Zandegu Apologies Cr Rick Garotti Leave of Absence Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 19 September 2016 Special Meeting of Council held 17 October 2016 Mayoral Election Meeting of Council held 7 November 2016 Moved: Cr Craig Langdon Seconded: Cr Mark Di Pasquale

CARRIED

Disclosure of Interests Nil

1. URGENT BUSINESS 1.1

CONFIDENTIAL URGENT BUSINESS ITEM

Resolution (CO2016/333) That: (a)

Council consider a Confidential Urgent Business item regarding a Proposed Acquisition. The item is classified Confidential under Section 89(2) of the Local Government Act 1989 which permits the meeting be closed to the public for business relating to the following: 89(2)(d) proposed developments and 89(2)(g) matters affecting the security of Council.

(b)

The item be considered as the last item of business after General Business.

Moved: Cr Wayne Phillips Seconded: Cr Mark Di Pasquale

CARRIED

PROCEDURAL MOTION Resolution (CO2016/334) That items 5.2, 5.3, 5.10 and 5.8 be considered in that order and before all other items on the agenda. Moved: Cr Mark Di Pasquale Seconded: Cr Craig Langdon

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

5.2

14 NOVEMBER 2016

FOUR STOREY APARTMENT COMPLEX AT 56 - 60 ROSANNA ROAD AND 43 BROWN STREET, HEIDELBERG (P554/2015)

Mr Vaughan Connor, Mr Stan Tirpcou, Mr Kevin Biaggini and Ms Michelle Giovas spoke to the item. EXECUTIVE SUMMARY The proposal is for the construction of a multi-dwelling development (apartment complex), construction of buildings and works, native vegetation removal and reduction in on-site visitor car parking at 56 – 60 Rosanna Road and 43 Brown Street, Heidelberg. It incorporates an appropriate level of compliance with State and Local planning policies and with ResCode. There is a variation to the Design and Development Overlay – Schedule 5 which has a preferred building height of 10 metres whilst the Residential Growth – Schedule 1 land use zone allows a building height up to 14.5 metres on a sloping site. Approval is recommended although conditions are required to provide additional landscaping space and reduce the top floor level building bulk. Resolution (CO2016/335) That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, issue a Notice of Decision to Grant a Planning Permit in respect of Application No. P554/2015 for construction of a multi-dwelling development (apartment complex), construction of buildings and works, native vegetation removal and reduction in on-site visitor car parking at 56 – 60 Rosanna Road and 43 Brown Street, Heidelberg, subject to the following conditions: Plans 1.

Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans prepared by JAM Architects and as amended by Drawing No’s TP07 to TP28 dated 31/08/2016 but further modified to show: (a)

Deletion of one bedroom from apartments G.01, 1.02, 2.02 on each level of the north-western corner of the building and part of the balcony of apartment 3.01 to create a7m x 7m canopy tree planting area;

(b)

The northern elevation of the western building (beyond the 7m x 7m planting area) set a minimum of 3.5 metres in from Brown Street at ground, first and second floor levels with the northern elevation of the third floor level set 7.6 metres in from Brown Street with the third floor level balcony permitted to extend up to 1.6 metres into this setback;

(c)

The northern elevation of the fourth floor level of the eastern building set 7.6 metres in from Brown Street with the third floor level balcony permitted to extend up to 1.6 metres into this setback;

(d)

The precise line of Section HH of Drawing No. TP18 to demonstrate compliance with Standard B20 – North facing windows of Clause 55.04-4 of the Banyule Planning Scheme;

(e)

A minimum of 20% of apartments designed to be compliant with Council’s Liveable Housing Design Guidelines;

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

(f)

Storage for all apartments in accordance with Standard B30 – Storage of Clause 55.05-6 of the Banyule Planning Scheme;

(g)

Mailbox location and design in accordance with Standard B34 – Site services of Clause 55.06-4 of the Banyule Planning Scheme;

(h)

Landscaping as required by Condition 2 of this permit;

(i)

Engineering plans showing a properly prepared design with computations for the internal drainage and method of disposal of stormwater from all roofed areas and sealed areas including: (i)

The use of an On-site Stormwater Detention (OSD) system;

(ii)

The connection to the Council nominated legal point of discharge;

Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided;

(j)

The Tree Preservation Fencing in accordance with Condition 11 of this permit;

(k)

A schedule of external building materials and colours, including details of cladding and roofing materials; the schedule should be presented on a separate sheet and must include colour samples;

(l)

The provision of a rainwater storage tank for the development including its location, sizing and a notation of the connections and end use;

(m)

All sustainable design features indicated in the submitted Sustainable Design Management Plan prepared by ARC Enviroconcepts dated June 2015. Where sustainable design features outlined in the Sustainable Design Management Plan cannot be visually shown, include a notes table providing details of the requirements (i.e. energy and water efficiency ratings for heating/cooling systems and plumbing fittings and fixtures, etc);

(n)

Detailed scale drawings of the boundary fencing to Rosanna Road and Brown Street demonstrating materials, colour scheme and a variable height of between 1.45 and 1.75 metres to provide a balance of privacy and reduction in road noise to apartments on Levels 1 and 2 whilst also providing an element of visual permeability to provide views of landscaping;

(o)

Eight bicycle parking spaces in the basement for residents and four visitor spaces within the Brown Street site frontage for visitors in accordance with Clause 52.34 – Bicycle Facilities of the Banyule Planning Scheme;

(p)

One basement car parking space allocated to visitor car parking.

The development permitted by this permit must not be commenced until a satisfactory detailed landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include: (a)

Details of planting throughout the site including the following; (i)

(ii)

One large canopy tree in both the north-western and south-western corners of the site with a minimum height of 12 metres and root barriers to protect on site drainage detention works, as required; One medium canopy tree with a minimum height of 10 metres in the western street setback of apartment G.03 to Rosanna Road;

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

(iii)

(iv)

(v)

14 NOVEMBER 2016

The planter box in the northern setback of apartments 1.08 and 1.09 to Brown Street increased in depth to the northern site boundary to provide additional planting space for deciduous screen planting; Screening planting of at least five medium sized deciduous/evergreen trees within the northern Brown Street building setback based on the location of apartment habitable room windows; Landscaping either side of the basement car park entry to soften the visual impact of the entry in the streetscape.

(b)

The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site;

(c)

Planting adjacent to driveways and within landscaping zones to consist of varying heights and species;

(d)

Provision of replacement planting for vegetation that is to be removed including a large canopy tree (mature height of at least 12m) planted at a semi-advanced state (minimum pot size 40 litre) in the north-western corner of the site;

(e)

An indigenous and/or drought tolerant planting theme;

(f)

A schedule of all proposed trees, shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as specified;

(g)

Location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill.

(h)

Location, details and cross section drawings of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Design Management Plan and STORM report, with reference to connection details on the engineering plans

General 3.

The development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be commenced until the tree protection measures required by Condition 11 are installed to the satisfaction of the Responsible Authority.

Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, replacement of street trees).

Urban Design / External Appearance 6.

The walls of the development on the boundary of adjoining properties must be cleaned and finished in a manner to the satisfaction of the Responsible Authority.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

VicRoads 7.

All disused and redundant vehicle crossings to Rosanna Road must be removed and the area reinstated to kerb and channel to the satisfaction of and at no cost to the Roads Corporation prior to the occupation of the buildings hereby approved. Construction Management Plan 8.

Before the development starts, a Construction Management Plan to the satisfaction of the Responsible Authority must be submitted to, and approved in writing by, the Responsible Authority. The Construction Management Plan must address the following issues: (a) measures to control noise, dust and water runoff; (b) prevention of silt or other pollutants from entering into the Council’s underground drainage system or road network; (c) the location of where building materials are to be kept during construction; (d) site security; (e) maintenance of safe movements of vehicles to and from the site during the construction phase and on the surrounding road network; (f) on-site parking of vehicles associated with construction of the development; (g) wash down areas for trucks and vehicles associated with construction activities; (h) cleaning and maintaining surrounding road and footpath surfaces. The development must be undertaken in accordance with the approved Construction Management Plan unless otherwise approved in writing by the Responsible Authority.

Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.

10.

Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

Tree Protection / Landscaping 11.

Except with the further written consent of the Responsible Authority, no vegetation (other than that indicated on the endorsed plan, or exempt from planning permission under the provisions of the Banyule Planning Scheme) shall be damaged, removed, destroyed or lopped.

12.

Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of works (including demolition) on the site Tree Preservation Zones must be established around Tree 59 of the arborist report prepared by Landscape By Design dated 24 April 2016. You must contact Council’s Development Planning Arborist on 9457 9878 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained to the satisfaction of the Responsible Authority, and meet the following requirements:

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

(a)

14 NOVEMBER 2016

Extent Tree Preservation Zones are to be provided to the extent of the calculated Tree Protection Zone (TPZ) where it occurs within the subject property of all trees indicated as being retained on the endorsed plan. The fencing can be realigned and suitable ground protection provided to allow the approved construction therein only to the satisfaction of the project arborist and only when approved by the Responsible Authority.

(b)

(c)

Management of works (i)

A suitably qualified arborist must supervise or undertake all approved activity within the calculated TPZ of a retained tree. Any root severance within the TPZ must be undertaken to their satisfaction using a clean sharp and sterilised pruning saw. There must be no root pruning within the SRZ unless consent is received in writing by the Responsible Authority, and there must be no root pruning within the TPZ for works other than those endorsed by the Responsible Authority.

(ii)

All and any excavations within the TPZ of retained trees must be undertaken by hand or by approved non-destructive techniques suitable in the vicinity of trees, and must only be undertaken by, or directed and supervised by, a suitably qualified arborist for endorsed works or for works subsequently approved by the Responsible Authority.

Weed control Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips.

(d)

(e)

Fencing (i)

Protective fencing must consist of chain wire mesh panels held in place with concrete feet. Fencing must comply with Australian Standard AS 46872007 Temporary fencing and hoardings.

(ii)

The fences must not be removed or relocated without the prior consent of the Responsible Authority.

Signage Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”.

(f)

Irrigation The area must be irrigated during the summer months with 1 litre of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a weekly basis.

(g)

Access to Tree Preservation Zone (i) (ii)

(iii) (iv)

No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority; No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away from the root zones; No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone; Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Council’s Arborist – Development Planning on 9457 9878. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: •

Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres; • All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques; • Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist. Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s. 13.

Unless otherwise agreed in writing by the Responsible Authority, the landscaping areas shown on the endorsed plans must be used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

Waste Management 14.

Concurrent with the endorsement of plans, a Waste Management Plan must be submitted to and approved by the Responsible Authority. The Waste Management Plan must include: (a) (b) (c) (d) (e) (f) (g) (h) (i) (j)

Dimensions of waste areas. The number of bins to be provided and capacity. Details on method and frequency of cleaning and maintenance of waste areas. Details of ventilation. Details of unwanted goods storage. Method of waste and recyclables collection including the need to provide for private services. Hours of waste and recyclables collection. Measures to minimise impact upon local amenity. Method of presentation of bins for waste collection. Strategies for how the generation of waste and recyclables from the development will be minimised.

When approved, the plan will be endorsed and will then form part of the permit and must be complied with at all times. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority. 15.

Unless otherwise agreed in writing by the Responsible Authority, prior to the Certification of the Plan of Subdivision, the owner/s of the land at 56-60 Rosanna Road and 43 Brown Street, Heidelberg must enter into an agreement with the Responsible Authority pursuant to Section 173 of the Planning and Environment Act 1987 to the satisfaction of the Responsible Authority. Such agreement shall require that all refuse and recycling collection for the property shall be provided internally by a private contractor at the expense of the owner of the land. A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Time Limits 16.

In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: (a)

The development is not commenced within two years of the date of this permit;

(b)

The development is not completed within four years of the date of this permit.

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a)

Before the permit expires, or

(b)

Within six months afterwards, or

(c)

Within 12 months afterwards if the development started lawfully before the permit expired.

Moved: Cr Wayne Phillips Seconded: Cr Mark Di Pasquale

CARRIED

Cr Craig Langdon called for a division: FOR:

Cr Mark Di Pasquale, Cr Tom Melican, Cr Wayne Phillips, Cr Alison Zandegu

AGAINST:

Cr Craig Langdon, Cr Peter Castaldo

The Chairperson declared the motion

5.3

CARRIED

HURSTBRIDGE RAILWAY LINE IMPROVEMENT PROJECT UPDATE AND ROSANNA VILLAGE URBAN DESIGN GUIDELINES

Mr Rowan Lal, Mrs Anne Couch, Ms Alicia Curry and Ms Mary Oâ&#x20AC;&#x2122;Dea spoke to the item. EXECUTIVE SUMMARY The Level Crossing Removal Authority is delivering the State Government $140 million Heidelberg to Rosanna track duplication and Lower Plenty Road, Rosanna level crossing removal. The work will include a new Rosanna Railway Station and planning for future track duplication between Greensborough and Eltham. The Authority has appointed Laing Oâ&#x20AC;&#x2122;Rourke, Fulton Hogan and Jacobs as the design and construction consortia for the project and held further community consultation drop-in sessions on 22 and 24 September 2016. The Authority has indicated that the design options and costing will be finalised to present to Government by the end of the year. Council is working with the Authority during the options development stage to achieve the best possible community outcome. Following Government confirmation of the preferred option, early works are due to commence in the first half of 2017 with construction commencing in mid-2017 and completion is scheduled in 2019. The Authority has confirmed that the project will be managed under the legal arrangements of the Major Transport Project Facilitation Act (2009).

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

While this is a State Government project, Council meets regularly with the Authority to input into the design development and has engaged consultants to provide transport planning, drainage, document assessment and legal advice to assist in managing the impact of the project on Council assets. Council is also developing plans for the Rosanna Village streetscape works funded under the 2016/17 Capital Works Program. A consultant has been engaged to prepare Urban Design and Landscape Guidelines to guide input into the track duplication and level crossing removal project and the development of streetscape works on both sides of the railway line. Community consultation is proposed to be undertaken on the draft Rosanna Village Urban Design and Landscape Guidelines (Attachment 1) and Turnham Avenue Streetscape Plan (Attachment 2). Resolution (CO2016/336) That Council: 1.

Notes the status of the Heidelberg to Rosanna track duplication and Lower Plenty Road, Rosanna, level crossing project;

Amends the draft Urban Design Guidelines to note that the possible additional connection across the rail corridor at the southern end of the station should be designed to prevent general vehicular access between Hillside Road, Beetham Parade and Turnham Avenue but provide for pedestrian/cyclist access and improved public transport integration to the new Railway Station; and

Commences community consultation on the draft Rosanna Village Urban Design and Landscape Guidelines and Turnham Avenue Streetscape Plan.

Continue to advocate for the removal of the level crossing at Ruthven Street, Macleod.

Moved: Cr Mark Di Pasquale Seconded: Cr Peter Castaldo

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

5.10 44 TURNHAM AVENUE, ROSANNA - PROPOSED SUPERMARKET VCAT REVIEW PREPARATION (P1260/15) Ms Alicia Curry spoke to the item. EXECUTIVE SUMMARY An application for review has been lodged at the Victorian Civil and Administrative Tribunal after Council issued a Notice of Decision to Grant a Planning Permit for the use and development of a Woolworths Supermarket with under croft car parking together with a reduction in onsite car parking and removal of one tree at 44 Turnham Avenue, Rosanna, and the adjoining road reserve. Following further assessment of two trees (Trees 2 and 7) within Turnham Avenue immediately abutting the subject site it is considered that the design modifications required to the building for retention of the trees would be severe and that from an arboricultural perspective there is no merit in retaining the trees. As such, the streetscape concept plan for Turnham Avenue will not include retention of the trees. However, it is also considered that there may be opportunity to reach agreement on a suitable outcome for the proposal at the VCAT compulsory conference on 28 November 2016 and that officers should be delegated the authority to negotiate a suitable outcome on behalf of Council. Resolution (CO2016/337) That Council: 1.

Acknowledge that the Trees (known as tree 2 and 7) within the Turnham Avenue Road Reserve immediately abutting the subject site cannot feasibly be retained within the streetscape without severe modifications as part of the proposed supermarket development at 44 Turnham Avenue, Rosanna (Notice of Decision to Grant a Planning Permit No. P1260/2015) and note that the trees are not shown for retention in the draft streetscape concept plan for Turnham Avenue;

Ensure that the streetscape plan for Turnham Avenue provides for large canopy street trees in greater numbers than currently provided to contribute to the landscape amenity of the area and future streetscape of Turnham Avenue;

Delegate authority to Council Officers to negotiate a suitable outcome on behalf of Council for the proposed supermarket development at 44 Turnham Avenue, Rosanna (Notice of Decision to Grant a Planning Permit No. P1260/2015) at the VCAT compulsory conference on 28 November 2016.

Delegate authority to Council officers to explore opportunities at the VCAT compulsory conference on 28 November 2016 in relation to 44 Turnham Avenue, Rosanna to agree on the retention of as many large canopy trees as possible.

Moved: Cr Peter Castaldo Seconded: Cr Craig Langdon

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

5.8

14 NOVEMBER 2016

PROPOSED MULTI-DWELLING DEVELOPMENT AT 57-59 BELLEVUE AVENUE ROSANNA - (P361/2016)

Mt Kevin Biaggini and Mr Phillip Harris spoke to the item. EXECUTIVE SUMMARY The proposal is for the construction of a multi-dwelling development (7 double storey dwellings) and removal of vegetation at 57-59 Bellevue Avenue, Rosanna. A total of five (5) objections were received to the application. The objector concerns relate to the bulk and scale of the proposal, traffic congestion, overlooking, overshadowing, cost of replacing fencing, loss of trees, refuse collection and capacity of existing sewerage. The proposal responds to the relevant policy including Councils Residential Neighbourhood Character Strategy and Clause 55 (ResCode) of the Banyule Planning Scheme and in particular: •

The strategic considerations for this site given its size and proximity to the Rosanna shopping strip and the Rosanna railway station distance (approximately 450-600m) combined suggest that it should be viewed as one which is ‘accessible’ having regard to Council’s Residential Areas Framework. On this basis, and the existing neighbourhood character includes a number of multidwelling developments immediately to the south, a variation Council’s Neighbourhood Character Strategy is supported. The proposal includes the retention of a large Pin Oak within the front setback of 57 Bellevue Avenue and allows for planting of 1 large and 1 medium canopy tree within the front setback of 59 Bellevue Avenue. A large English Oak is also to be retained at the rear of 59 Bellevue Avenue. No high value trees will be removed and the replacement planting can be achieved throughout the site.

• •

•

It is considered that the application should be approved and a Notice of Decision be granted subject to conditions that address amongst other things; replacement planting, variation in upper storey building materials, improved turning circles for garages 5 & 6 and the location, lighting and signage of the visitor car space. Resolution (CO2016/338) That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, issue a Notice of Decision to Grant a Planning Permit in respect of Application No. P361/2016 for Construct a multi-unit development - 7 dwellings and removal of vegetation at 57 - 59 Bellevue Avenue ROSANNA subject to the following conditions: Plans 1.

Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show: (a)

Upper level habitable rooms windows for Dwelling 1 bedroom 4, Dwelling 2 bedroom 3, Dwelling 3 bedroom 3, Dwelling 5 bedroom 2, Dwelling 6 bedroom 1 and Dwelling 7 bedroom 2 shall be highlight windows with a minimum sill height of 1.7m;

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

(b)

Dwelling 4 changed to a single storey dwelling, with 10% or less encroachment into the TPZ of retained Tree #11;

(c)

Dwelling 5 reduced in size to two (2) bedrooms and the upper level reconfigured to increase the side setback from the southern side boundary to the satisfaction of the Responsible Authority and the deletion of the second permeable paving car space and the southern garage door replaced with an ordinary door;

(d)

The southern side boundary fence a minimum of 1.8m high except within 3m from the frontage where the fence shall taper down to 1.2m high;

(e)

Provision of screen planting provided along the north and south side boundaries;

(f)

Show the location of bin storage for each dwelling located within the SPOS;

(g)

Any meter box enclosure is to be a maximum height of 1.8metres and is to be located to provide minimum intrusion into the TPZ of tree 11;

(h)

Show the turning circles for garages of dwelling 5 and 6 to comply with Clause 52.06 of the Banyule Planning Scheme and provide safe and convenient access/egress from these garages;

(i)

A clearance of at least 300mm provided between the visitor parking space and the adjoining retaining (located adjacent to the western boundary of 57 Bellevue Avenue;

(j)

Provide signage and lighting for the visitor car parking space;

(k)

All structures (including letterboxes, meter boxes, fences and retaining walls) located within the 2m x 2.5m splayed area adjacent to the driveway entrance shall be constructed to a maximum height of 900mm, or relocated clear of the splayed area, to ensure adequate sight distance to pedestrians. The landscaping must also be reduced in height when located within this area;

(l)

Landscaping as required by Condition 2 of this permit;

(m)

Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i)

The use of an On-site Stormwater Detention (OSD) system;

(ii)

The connection to the Council nominated legal point of discharge;

(iii)

The outfall drainage works necessary to connect the subject site to the Council nominated Legal Point of Discharge;

(v)

The integration, details and connections of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Design Assessment and STORM report and include drainage details as a result of landscaping.

(n)

The Tree Preservation Fencing in accordance with Condition 11 of this permit;

(o)

A schedule of external building materials and colours, including details of cladding and roofing materials; the schedule should be presented on a separate sheet and must include colour samples.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

(p)

The provision of a rainwater storage tank for each of the dwellings including its location, sizing and a notation of the connections and end use.

(q)

All sustainable design features indicated in the submitted Sustainable Design Assessment (SDA). Where sustainable design features outlined in the SDA cannot be visually shown, include a notes table providing details of the requirements (i.e. energy and water efficiency ratings for heating/cooling systems and plumbing fittings and fixtures, etc.)

(r)

All accessible measure provided for dwelling 1, where measures cannot be visually shown, include notations on the plan.

Tree species and planting locations should be carefully selected to avoid canopy or root conflicts with overhead wires, easements and existing trees;

(b)

The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site;

(c)

Provision of formed garden beds with edging around the landscape zone within the front setback to prevent cars parking within those areas

(d)

Planting adjacent to driveways and within landscaping zones to consist of varying heights and species;

(e)

Provision of replacement planting for vegetation that is to be removed including a minimum of one (1) large canopy trees (mature height of at least 12m) planted at a semi-advanced state (minimum pot size 40 litre) and three (3) medium canopy trees (mature height of at least 8-12m) planted at a semi-advanced state (minimum pot size 16 litre) and four (4) small canopy trees (mature height of at least 5m) planted throughout the site;

(f)

Provision of screen planting along the north and south side boundaries (incorporating the neighbourâ&#x20AC;&#x2122;s existing screen planting along the northern side boundary);

(g)

(h)

Location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill.

(i)

Location, details and cross section drawings of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Design Assessment/Sustainable Management Plan and STORM report, with reference to connection details on the engineering plans

General 3.

The development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

(a)

14 NOVEMBER 2016

Car Parking / Access 5.

Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all-weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.

Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.

Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Councilâ&#x20AC;&#x2122;s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

Tree Protection / Landscaping No additional tree removal 8.

The development permitted by this permit must not be commenced until a satisfactory Root investigation/Mapping Report is submitted to the Responsible Authority in regards to the suitability of the proposed TPZ intrusion for the dwelling in the vicinity of Tree #11. The Root investigation/Mapping Report must be prepared by a person suitably qualified or experienced in arboriculture, must be prepared in accordance with Section 3.3, AS4970 â&#x20AC;&#x201C; Protection of Trees on Development Sites. The Root investigation/Mapping Report will only be endorsed if it demonstrates the suitability of the proposed intrusion to the satisfaction of the Responsible Authority.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Note: •

Any design alterations required to suitably reduce the impact of construction on the vegetation in question must be shown on amended construction plans endorsed by the Responsible Authority.

•

Any additional tree protection measures required to protect the vegetation in question must be instated to the satisfaction of the Responsible Authority prior to the commencement of construction.

•

The need for subsequent planning approval and/or owner-consent for additional works affecting the vegetation in question must be pursued by the applicant.

Tree Preservation Zones 10.

Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of works (including demolition) on the site Tree Preservation Zones and associated fencing must be established around Trees #4, #11, #12, #16, #,22 and #23. At least 7 days prior to the commencement of works you must contact Council’s Development Planning Unit on 9457 9808 so that an inspection of the Tree Preservation Fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained until the conclusion of works to the satisfaction of the Responsible Authority, and must meet the following requirements: (a)

Extent Tree Preservation Zones are to be provided to the extent of the calculated Tree Protection Zone (TPZ) where it occurs within the subject property. The fencing can be realigned and suitable ground protection provided to allow the approved construction therein only to the satisfaction of the project arborist and only when approved by the Responsible Authority.

(b)

(c)

Management of works (i)

(ii)

Weed control Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips

(d)

Fencing (i)

Protective fencing must consist of chain wire mesh panels held in place with concrete feet. Fencing must comply with Australian Standard AS 46872007 Temporary fencing and hoardings.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

(ii) (e)

14 NOVEMBER 2016

The fences must not be removed or relocated without the prior consent of the Responsible Authority.

Signage Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”.

(f)

Irrigation The area must be irrigated during the summer months with 10 litres of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a monthly basis during summer (or a percentage thereof equivalent to the percentage of TPZ area occurring within the subject site).

(g)

Access to Tree Preservation Zone

(h)

(i)

No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority;

(ii)

No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away from the root zones;

(iii)

No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone;

(iv)

Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.

Underground Services Any underground service installations transecting a Tree Protection Zone of any retained tree must be bored beneath the entire TPZ to a depth of at least 600mm. Any excavation within the calculated TPZ of a retained tree required for the connection of services must be: (i)

Undertaken after written approval is received from the Responsible Authority; and,

(ii)

Undertaken by hand or by approved non-destructive techniques suitable in the vicinity of trees under the supervision of the project arborist.

NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of further works within a Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: •

Any further works that are approved are to be supervised by the project arborist, and a written component may be required also;

•

All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques;

•

Canopy and Limb protection is provided in accordance with the guidelines detailed in AS4970-2009 Protection of Trees on Development Sites.

Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Tree Pruning 11.

Prior to the commencement of works, the project arborist must determine the canopy impact on Trees #11 and #22 in regards to any maintenance pruning or any pruning required to enable a clearance from the adjacent proposed dwellings (including any temporary scaffolding requirements), and advise council’s Development Planning Arborists via email to enquiries@banyule.vic.gov.au marked “Attention - Development Planner” and including the planning application number. Following written approval from the Responsible Authority, all tree pruning must then be carried out by a qualified arborist in accordance with Australian Standard AS4373-2007 Pruning of Amenity Trees, and must be restricted to the removal of no greater than 15% of the total live canopy of individual trees unless otherwise agreed in writing by the Responsible Authority. NOTE: Any requirement for excessive pruning may trigger the need for a Section 72 Amendment application in regard to the design of built-form or the retention of a tree.

12.

Unless otherwise agreed in writing by the Responsible Authority, the landscaping areas shown on the endorsed plans must used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

Time Limits 13.

14.

In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: (a)

The development is not commenced within two years of the date of this permit;

(b)

The development is not completed within four years of the date of this permit.

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a)

Before the permit expires, or

(b)

Within six months afterwards, or

(c)

Within 12 months afterwards if the development started lawfully before the permit expired.

PERMIT NOTES (A)

Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

(B)

Additional approvals required Building Permit Required A Building Permit must be obtained prior to the commencement of any works associated with the proposed development.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Access to Council Reserve No permission can be granted either temporary or otherwise by Council and/or its employees with respect to access to the adjacent Council owned land (including the road reserve) for any purposes relating to the proposal (e.g. parking of surplus vehicles, delivery of materials etc.), without application being made for the requisite permit (i.e. Local Law Permit). Supervision of works undertaken on Council Assets Council’s Construction Department must supervise all works undertaken on Council assets within private property, Council Reserves, easements, drainage reserves and/or road reserves, including connection of the internal drainage system to the existing Council assets. Prior to the commencement of any works, an application must be made and a permit received for: •

A “Memorandum of Consent for Works” for any works within the road reserve; and/or

•

A “Drainage Connection Permit” for any works other than within a road reserve.

Asset Inspection Fee Prior to the commencement of building works on site in accordance with Local Law 1, a non-refundable Asset Inspection Fee is payable to Council for the inspection of existing Council assets. For further information in relation to this process and the relevant fee please contact Council’s Construction Department on 9490 4222. (C)

Ongoing restrictions Tree Protection Zones Requests for the consent or approval of tree protection measures pursuant to Condition 11 should be directed to Council’s Arborist – Development Planning on 9457 9878. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: •

Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;

•

All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques;

•

Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s. (D)

Action on/for completion Completion of Development Immediately upon completion of the development permitted by this permit, the owner or developer of the subject land must notify Council’s Development Planning Section that the development is complete and complies with all requirements of the permit. The development will then be inspected to ensure compliance. An early inspection process will ensure that the subdivision approvals including the Statement of Compliance can be issued without delay.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Street Numbering Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan, however it is Council’s intention to number the proposed allotments as follows: Dwelling 1 Dwelling 2 Dwelling 3 Dwelling 4 Dwelling 5 Dwelling 6 Dwelling 7

7/57 Bellevue Avenue ROSANNA, 59 Bellevue Avenue ROSANNA 6/57 Bellevue Avenue ROSANNA, 59 Bellevue Avenue ROSANNA 5/57 Bellevue Avenue ROSANNA, 59 Bellevue Avenue ROSANNA 4/57 Bellevue Avenue ROSANNA, 59 Bellevue Avenue ROSANNA 3/57 Bellevue Avenue ROSANNA, 59 Bellevue Avenue ROSANNA 2/57 Bellevue Avenue ROSANNA, 59 Bellevue Avenue ROSANNA 1/57 Bellevue Avenue ROSANNA, 59 Bellevue Avenue ROSANNA

Residential Noise (spa pump/pool pumps/air-conditioning unit/vacuum unit etc.) The operation of the (spa pump/pool pumps/air-conditioning unit/vacuum unit etc.) shall comply with the Environment Protection (Residential Noise) Regulations 1997. Prohibited times of use as specified by the Regulations are Monday to Friday before 7am and after 10pm & Weekends and public holidays before 9am and after 10pm (if audible from a habitable room of a neighbouring property). The operation of the (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc.) must not cause a Nuisance (as defined under the Health Act 1958). A Nuisance may include issues such as noise, odour or any other thing deemed to be a Nuisance under the Act. It is recommended that the (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc.) is not located within close proximity to neighbouring properties and where practicable, enclosed. (E)

Onsite Water Retention The detention system requirements for this property are as follows:• Minimum storage = 11.99 cubic metres • Maximum discharge rate = 13.76 litres per second

(F)

Residential Parking Permits Please also note, Council has adopted a car parking policy and strategy, which will restrict the residents and visitors of new developments from obtaining permits for parking on-street. It is encouraged that developers familiarise themselves with Council’s Residential Parking Permit Policy.

Moved: Cr Wayne Phillips Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

2. PETITIONS 2.1

PETITION IN RELATION TO PLANNING PERMIT FOR THE CRATE SPECIALITY CAFE, 67 HAIG STREET, HEIDELBERG HEIGHTS (P1163/2013)

Mrs Jess Trubiano spoke to the item. EXECUTIVE SUMMARY A petition with 202 signatures has been received from a petition organiser. A petition regarding the Crate Speciality Coffee shop located at 67 Haig Street, Heidelberg Heights, with 202 signatures has been received primarily from residents living within the streets surrounding the premises in Heidelberg Heights but also including Heidelberg West, Macleod, Rosanna, Lower Plenty, Preston, Northcote, Coburg North, Yallambie, Bellfield, Mill Park, Greensborough, Maribyrnong, Eaglemont Ivanhoe, North Melbourne, Doreen, Mt Waverley, Yarraville and Laverton. The petition prayer is as follows: â&#x20AC;&#x153;We the undersigned, residents and ratepayers of Banyule City wish to bring to the attention of Council: Banyule City Council has refused to grant an amendment to a planning permit: P1163/2013. The address of the land is 67 Haig Street, Heidelberg Heights. The business name is Crate Specialty Coffee. Request refused includes extending the opening hours on three days, increasing staff members and increasing patron numbers. Impact on Amenity and Environment: Crate Specialty Coffee cafe is providing locals in the Heidelberg Heights area with a welcoming and safe meeting place. Many locals have finally met each other after previously having no environment to do so. We feel that Crate has increased the feeling of safety and community spirit and provides a pleasing place to stop on a walk or a destination to gather. Rather than causing a detrimental impact to the amenity and environment we the undersigned believe that this cafe has improved our quality of life and the cohesiveness of the community. Trading hours - Noise and Disturbances: We believe that the extended hours will not pose a risk of increased noise or disturbance for the neighbouring properties. The extended hours of trading will encourage locals to venture out of an evening to a quiet, indoor space where they can enjoy tapas. As it stands the premises would only have seating available internally and there would be no external lighting or music. General - Orderly and proper planning of the area: We do not believe that increasing the numbers of staff, seating and hours of the Crate Specialty Coffee business will effect the community in a negative way. In fact we believe that supporting a small business such as Crate is beneficial to the local community beyond measure. The Haig Street development (which the Banyule City Council approved) has brought many more families into the area and allowing Crate Specialty Coffee to expand their business will allow them to provide a vital service to our growing community. As it stands the owners Bea and Tori have been unable to hire extra staff and are working seven days to provide their service to the Heidelberg Heights community which we thank them for.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

We therefore request Banyule Council to: 1.

To remove the cap on staff members.

Increase the number of patrons (including patrons in the outdoor area during the day) to a maximum of 30.â&#x20AC;?

Resolution (CO2016/339) That Council: 1.

Receives and notes the petition.

Considers the concerns raised in the petition as part of the assessment of any future planning application amendment lodged (P1163/2013).

Advise the lead petitioner of Councilâ&#x20AC;&#x2122;s decision.

Note an additional 139 signatures to the petition have been received since the report was prepared for inclusion in the Council Agenda.

Moved: Cr Craig Langdon Seconded: Cr Wayne Phillips

CARRIED

ADJOURNMENT Resolution (CO2016/340) That the Meeting be adjourned for a short recess. Moved: Cr Craig Langdon Seconded: Cr Wayne Phillips

CARRIED

The Meeting adjourned at 10.57pm, and resumed at 11.07pm.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

3. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 3.1

SUPPORT FOR HOME & COMMUNITY CARE CLIENTS (HACC) TRANSITIONING TO THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS)

EXECUTIVE SUMMARY The National Disability Insurance Scheme (NDIS) commenced in Banyule on 1 July 2016 with a proposed 1 year full rollout timeframe. At its Ordinary Meeting of the 9 May 2016, Council resolved to not register as a NDIS service provider. The process for employment of the Transition Officer to assist current Home and Community Care (HACC) clients who are moving to the NDIS was undertaken. Initially it was anticipated that the Transition Officer position would be required for six (6) to twelve (12) months and an officer was engaged from 1 July 2016 to 30 December 2016. Since the commencement of the scheme in Banyule, a number of complex issues have arisen and there have been changes to the scheme’s intake processes. The arrangements for HACC clients transitioning to the scheme has also changed due to existing funding agreements with the Department of Health and Human Services (DHHS). With the full roll out of the scheme in Banyule now delayed until 30 September 2017 and clients are requiring more support, it has been identified that the Transition Officer position will be required until 30 June 2017, which is an extension of a further (6) month period. DHHS has provided Council with a $35,000 grant to assist Council with transitioning clients. Resolution (CO2016/341) That Council continue to assist the transition of current Home and Community Care (HACC) clients that will be eligible for the National Disability Insurance Scheme (NDIS) through the support of a dedicated Transition Officer until 30 June 2017. Moved: Cr Craig Langdon Seconded: Cr Mark Di Pasquale

CARRIED

4. PLANET – ENVIRONMENTAL SUSTAINABILITY 4.1

STORMWATER HARVESTING AND POLLUTION MITIGATION IN THE DAREBIN CREEK CATCHMENT - UPDATE REPORT

EXECUTIVE SUMMARY This Report notes responses to Council’s Resolution C2016/181 seeking support for stormwater harvesting and pollution mitigation along the Darebin Creek from local Federal and State Members of Parliament and all candidates for the Federal Seats of JagaJaga and Batman. Advocacy has also occurred in Latrobe National Employment Cluster planning, and opportunities have been identified in Council Masterplans.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Resolution (CO2016/342) That Council: 1.

Note the responses received from the advocacy actions in Resolution CO2016/181 and continue to work with stakeholders to improve environmental outcomes in the Darebin Creek including the consideration of stormwater harvesting;

Write to local Federal and State Members of Parliament who have not yet responded to the advocacy actions in Resolution C2016/181 requesting support for pollution mitigation and stormwater harvesting in the Darebin Creek, noting the in principle support already provided by Darebin City Council and LaTrobe University;

Write to the Victorian State Premier, the Minister for Energy, Environment and Climate Change, and the Minister for Water advocating for action for pollution mitigation and stormwater harvesting in the Darebin Creek in accordance with the State Government’s ‘Water for Victoria’ direction for integrated water management, and its environment and climate change policy;

Promote in the Banner and Greenwrap Council’s successful stormwater harvesting projects at Chelsworth Park, Kalparrin Gardens and DeWinton Reserve and the opportunity to do further projects in the Darebin Creek Catchment.

Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo

4.2

CARRIED

ETHICAL PAPER PLEDGE

Mr Roger Fyfe and Ms Elena Mitchell spoke to the item. EXECUTIVE SUMMARY This report provides a summary of sustainable paper use in Banyule City Council’s administration operations in accordance with Council’s Procurement Policy, and discusses the Wilderness Society of Victoria’s Ethical Paper Pledge. Advice has been received from the Banyule Environment Advisory Committee (BEAC) which assessed presentations from local Wilderness Society members and a submission from a local resident. Council’s current paper use meets the provisions of its own Sustainable Procurement Policy and that of the Ethical Paper Pledge. In signing the Ethical Paper Pledge Council confirms to the community its own sustainable paper use trial that, from January 2015, resulted in paper procurement consistent with the Pledge. Resolution (CO2016/343) That Council signs the Ethical Paper Pledge, and notes its commitment to sustainable paper use on its website, in the Banner and in Greenwrap in future issues. Moved: Cr Craig Langdon Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

4.3

14 NOVEMBER 2016

VICTORIAN GOVERNMENT'S CLIMATE CHANGE PLEDGE PROGRAM - TAKE 2

Mr Dennis O’Connell and Mr Roger Fyfe spoke to the item. EXECUTIVE SUMMARY The Victorian Government has devised a climate change program, TAKE2, to help Victoria reach net zero greenhouse gas emissions by 2050. Its aim is to enable all Victorians, businesses, local councils, community, educational organisations and individuals to be part of Victoria’s action on climate change, and contribute to the first Victorian state-wide interim emissions reduction target for 2020. The Victorian Government is seeking the endorsement of local government through the signing of the TAKE 2 Pledge online at https://www.take2.vic.gov.au/. The TAKE 2 Pledge is consistent with Council’s City Plan objectives and related policies. Signing the TAKE2 pledge reinforces the leadership role that Council has already demonstrated in adopting its Energy Plan target to achieve carbon neutrality by 2020. Resolution (CO2016/344) That Council signs the Victorian Government’s TAKE2 Pledge and that this be noted in the Banner, Greenwrap and on Council’s website. Moved: Cr Peter Castaldo Seconded: Cr Craig Langdon

CARRIED

5. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 5.1

PLANNING SCHEME AMENDMENT C106 & PLANNING PERMIT APPLICATION P1268/14 FOR VACANT LOT SUBDIVISION (8 NEW RESIDENTIAL LOTS) - 8 MAIN ROAD, LOWER PLENTY

Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY The purpose of Amendment C106 is to rezone part of the Heidelberg Golf Course for residential use. The rezoning from Special Use Zone – Schedule 1 (SUZ1) to Neighbourhood Residential Zone – Schedule 3 (NRZ3) is being coupled with an eight lot land subdivision so a development outcome can be achieved. The proposal will be considered under Section 96A of the Planning and Environment Act 1987 (the Act) and the purpose of this report is for Council approval to seek authorisation from the Minister for Planning to prepare and exhibit the amendment. A draft planning permit has been prepared as required for public exhibition. The draft permit considers implications for vegetation protection and removal, habitat implications, constructing servicing infrastructure, sensitive siting of building envelopes and appropriate subdivision design.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Following public exhibition of the proposed rezoning and draft planning permit, future consideration of submissions will inform a further report to Council. Resolution (CO2016/345) That Council: 1.

Supports the preparation and exhibition of Amendment C106 to the Banyule Planning Scheme, to rezone the subject land from Special Use Zone – Schedule 1 (SUZ1) to Neighbourhood Residential Zone –Schedule 3 (NRZ3) and allow the subdivision of the land into eight lots.

Supports Proposed Planning Permit No. P14/1268 to subdivide the subject land into 9 lots.

Requests the Minister for Planning Authorise the preparation and exhibition of Amendment C106.

Moved: Cr Mark Di Pasquale Seconded: Cr Peter Castaldo

5.4

CARRIED

GRIMSHAW STREET / FLINTOFF STREET, GREENSBOROUGH - INTERSECTION IMPROVEMENT FUNDING

EXECUTIVE SUMMARY At its Meeting on 30 November 2015, Council resolved to approve a design for the reconfiguration of the intersection of Grimshaw Street and Flintoff Street, Greensborough, including the installation of pedestrian operated signals. Council committed $400,000 in the 2016-17 budget ($300,000 Council and $100,000 Transport Accident Commission (TAC) funding) to part fund the project. Council sought financial support from the State Government for the delivery of the project on a 50/50 basis given that Grimshaw Street is a declared Main Road under the care and responsibility of VicRoads. The project was not originally included within the Victorian State Budget for 2016-17. On Friday 28 October 2016, the State Minister for Roads and Road Safety, Luke Donnellan, formally announced that the State Government has allocated funds for the VicRoads contribution to deliver this project. The allocation of $500,000 to VicRoads will facilitate the implementation of the project as a jointly funded project with the funds that Council has already committed. With the funding announcement there is certainty associated with the implementation of the project. At the time of writing this report the funding announcement had just occurred and timelines are yet to be established, it is anticipated that the works may be implemented during the first half of 2017. It is also acknowledge that VicRoads are best placed to deliver the project and council officers will work closely with VicRoads’ officers in providing support and assistance as and when necessary or requested.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Resolution (CO2016/346) That Council: 1.

Note that on Friday 28 October 2016 the State Minister for Roads and Road Safety, Luke Donnellan, formally announced that the State Government has allocated $500,000 funds for the VicRoads contribution to deliver this project.

Notes the activation of the trigger to commit the allocation of the further $200,000 in the 2016/17 capital works budget for the implementation of works associated with the functional design for Grimshaw Street and Flintoff Street, Greensborough has occurred now that the State Government / VicRoads has provided $500,000 towards the project.

Notes that at the time of writing this report, the funding announcement had just occurred and timelines are yet to be established. However, it is anticipated that the works will be implemented during the first half of 2017.

Acknowledges that VicRoads are best placed to deliver the project and Council officers will work closely with VicRoads’ officers in providing support and assistance as and when necessary or requested.

Moved: Cr Mark Di Pasquale Seconded: Cr Peter Castaldo

5.5

CARRIED

NORTH EAST LINK - QUARTERLY UPDATE

Mr Dennis O’Connell spoke to the item. EXECUTIVE SUMMARY There has been no indication by the State Government of any progress on planning for the proposed North East Link in the three months since the last report to Council. Infrastructure Victoria released its draft Infrastructure Strategy on 4 October 2016. The draft Strategy puts forward 134 recommendations to address Victoria’s current and future infrastructure needs. The recommendations include the construction of the North East Link within 10 to 15 years. As a first step, the strategy recommends a detailed assessment of alternative alignments. The Victorian Transport Association (VTA) has pushed for the North East Link to be prioritised following release of the RACV 2016 Redspot Survey data which showed that six of Melbourne’s top ten traffic congestion hot spots were in the transport corridor from Clifton Hill to Greensborough. The RACV restated its priority for the missing section of the North East Link. The Mayors and CEOs of Banyule City Council and Nillumbik Shire Council met and confirmed an agreement to jointly advocate to the State Government to commence planning work on the North East Link following the Federal Government funding commitment of $5million to commence a feasibility study. The North East Link Focus Group has been established to provide Council with a formal mechanism to consult with representatives of the Banyule community in the development of an action plan advocating for the North East Link. The Focus Group held its first meeting on 7 September 2016 and will meet again in late November to consider a draft Advocacy Action Plan. 30

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

A pictorial book depicting the ecological, cultural, environmental and heritage value of the Banyule Flats has recently been published. The importance of keeping the Banyule Flats area intact is established by this significant piece of work. Resolution (CO2016/347) That: 1.

Council notes that the State Government has not progressed planning for the North East Link, however Infrastructure Victoria has identified the link as a priority project and the Victorian Transport Association, RACV and Nillumbik Shire Council have advocated for the planning and construction of the North East Link to be prioritised.

Council approaches industry and freight partners to develop a collaborative approach on advocacy for the North East Link.

Council notes that an action plan is being developed to advocate for the North East Link, with consultation on the draft to occur over the next three months. Council further notes that the Banyule North East Link Focus Group is working towards contributing to the action plan.

Further updates on the North East Link are to be included in the regular Advocacy Update Report, or as required.

Moved: Cr Craig Langdon Seconded: Cr Mark Di Pasquale

CARRIED

PROCEDURAL MOTION Resolution (CO2016/348) That items 5.6, 5.7, 5.9, 5.11, 7.1, and 8.1 be considered together. Moved: Cr Craig Langdon Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

5.6

14 NOVEMBER 2016

BELL STREET MALL - TRADERS' PARKING PERMITS

EXECUTIVE SUMMARY In July 2014, Melbourne Polytechnic (previously known as Northern Melbourne Institute of TAFE) commenced charging for the use of its car park at the Heidelberg campus, located on the corner of Bell Street and Waterdale Road, Heidelberg West, neighbouring the Bell Street Mall. This caused a relocation of student and staff parking into the Bell Street Mall car park. In line with the 21 September 2015 Council resolution changes to the Bell Street Mall parking were implemented, with 2-hour and 3-hour parking restrictions installed throughout the entire car park. The Bell Street Mall Traders Association was given authorisation to administer parking permits exclusively to traders and employees of businesses within The Bell Street Mall. An assessment has been undertaken and found that the trader permit system in conjunction with the parking restrictions is working well. It is also noted that students of Melbourne Polytechnic no longer have to pay for parking and it is unlikely that significant parking displacement by Melbourne Polytechnic students is occurring. Since the parking restrictions and trader permit system is working well it is recommended that the trader parking permit system is continued and the existing parking restrictions remain. Resolution (CO2016/349) That Council: 1.

Receives this assessment of the use of traders’ parking permits and parking restrictions in the Bell Street Mall.

Continue to authorise the Bell Street Mall Traders Association to administer parking permits exclusively to traders and employees of businesses within The Bell Street Mall with the following conditions: • •

Permits are valid only within a designated area, where parking signs indicate that permit holders are exempted from parking time limits; and Permits are valid until the end of October 2017.

Retain the currently installed 3-hour parking restrictions, operating 9.00am - 6.00pm Monday to Friday – Permit Holders Exempt to 123 parking spaces in the northern sections of the Bell Street Mall car park.

Retain the currently installed 2-hour parking restrictions operating 9.00am – 6.00pm Monday to Friday to the remaining parking spaces in the western and eastern sections of the Bell Street Mall car park.

Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

5.7

14 NOVEMBER 2016

OPERATION OF PAID PARKING IN SHERWOOD ROAD, EAGLEMONT AND THE PARKING IMPACT ON STUDLEY ROAD, IVANHOE

EXECUTIVE SUMMARY A petition with 65 signatures was received from residents of Eaglemont and Ivanhoe, requesting the review of the need for the paid parking system introduced in Sherwood Road, Eaglemont, in February 2016. The signatories were concerned about the impact that this would have to parking availability in Studley Road, Ivanhoe. The petition report was considered by Council at its meeting on 4 April 2016, and it was resolved to monitor and review whether the modifications to the parking arrangements in the area were appropriate. A review of the parking conditions in Sherwood Road, Eaglemont and Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road has been undertaken and further parking concerns in Sherwood Road, Eaglemont, between Thoresby Grove and Ashby Grove are being investigated. Resolution (CO2016/350) That Council: 1.

Notes that the existing parking restrictions in Studley Road, Ivanhoe, between Carn Avenue and Waldemar Street are considered appropriate and, at this stage, do not require to be modified.

Notes that the paid parking fee has been reduced to $2 per day in Sherwood Road, Eaglemont.

Review the use of paid parking spaces in Sherwood Road, Eaglemont, and the parking in Studley Road, Ivanhoe, between Carn Avenue and Waldemar Street in 12 months.

Undertakes further investigation to determine whether to introduce indented parking on the south side of Sherwood Road, Eaglemont, between Thoresby Grove and Ashby Grove.

Advise the primary petitioner (petition received by Council in relation to impact of paid parking introduced in Sherwood Road, Eaglemont, in February 2016) of the above resolution.

Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

5.9

14 NOVEMBER 2016

BANYULE PLANNING SCHEME AMENDMENT C110 - CONSIDERATION OF PANEL RECOMMENDATIONS

EXECUTIVE SUMMARY Council has received the Panel Report for Banyule Planning Scheme Amendment C110 for the review of Precincts 2, 5 and 6 of the Greensborough Structure Plan. A copy of the Panel Report is available in Attachment 1. The Panel Report considers submissions referred to the Panel and makes recommendations for the C110 proposal. The Panel Report concluded that the Amendment is soundly based and the proposed planning scheme changes advanced by the Amendment are supported, subject to some minor refinements. These recommended refinements are outlined in Attachment 2. In order to meet the requirements of Section 26(1) of the Planning and Environment Act 1987, this report recommends making the Panel Report publicly available and outlines a process to further consider the Panel’s recommendations. The Planning Scheme Amendment documents have been revised in accordance with the recommendations of the Planning Panel and are available in Attachment 3. For consistency, refinements have also been made to the Urban and Landscape Design Guidelines for Precinct 2, 5, and 6 of the Greensborough Activity Centre and are available at Attachment 4. Resolution (CO2016/351) That Council: 1.

Make the Panel Report for Banyule Planning Scheme Amendment C110 publicly available.

Adopt the amended Greensborough Activity Centre – Urban and Landscape Design Guidelines for Precincts 2, 5 and 6, November 2016.

Adopt Planning Scheme Amendment C110 consistent with the changes recommended in the Report of the Panel, 17 October 2016.

Request the Minister for Planning’s approval for Amendment C110 to revise the planning scheme controls for Precincts 2, 5 and 6 of the Greensborough Activity Centre.

Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

5.11 AIR CONDITIONING - THE CENTRE IVANHOE EXECUTIVE SUMMARY Upgrades to the air conditioning systems at The Centre Ivanhoe, have been identified in the Council’s Capital Works and Initiatives Programme for financial years 2015 – 2019. The upgrade works involve three distinct stages: 1) 2) 3)

Stage 1: The Great Hall Stage 2: Entrance Foyer, Streeton and Condor Rooms Stage 3: Withers and McCubbin Rooms

The works identified in Stage 1, was completed as part of the Council’s 2015/16 Capital Works and Initiative Programme, with Stage 2 originally programmed to be completed this financial year (2016-17) and stage 3 programmed to be completed in the 2017-18 financial year. Tenders were sought for the Stage 2 works on the 6 August 2016, with a separate price for the Stage 3 works as an option, should funding be available or should tender price received allow for both stages to be completed. Tenders received for Stage 2 works were $400,000 to $500,000 over the adopted 2016-17 budget of $300,000. This is because the original cost estimates which were completed during the design phase, did not fully factor in the associated costs of building works required, including, the strengthening of the roofing structure to cater for additional plant loads. Due to the operational requirements of The Centre Ivanhoe and the contractors ability to procure the required equipment to undertake the works during the 2016/17 Christmas break, Council Officers recommend that: • • •

Stage 3 (McCubbin and Withers rooms) be undertaken during December 2016 as part of the 2016/17 Capital Works and Initiatives Programme for a total value of $430,000, with the additional $130,000 required to be funded from reserve. Modified stage 2 works (Condor and Streeton Rooms) are proposed to be undertaken in December 2017 with a budget allocation of $610,000 for 2017/18 Capital Works and Initiatives Programme. The Centre Ivanhoe Entrance Foyer works are proposed to be undertaken as part of the 2018/19 Capital Works and Initiatives Programme, with a budget allocation of $175,000.

Resolution (CO2016/352) That Council: 1.

Approves the works to the upgrade of the air conditioning systems at the Centre Ivanhoe be reprioritised so that works to the Withers and McCubbin rooms be undertaken as part of the 2016/2017 Capital Works and Initiatives Programme.

Allocate an addition of $130,000 to the 2016/2017 Capital Works & Initiatives budget to be funded from reserves, to allow for the air conditioning upgrade works in the Withers and McCubbin rooms to be completed this financial year.

Consider allocating $610,000 for stage 2 of the air conditioning upgrade works to the Streeton and Condor rooms in the 2017/2018 Capital Works and Initiatives budget.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Consider allocating $175,000 for the air conditioning upgrade works to the Centre Ivanhoe Foyer in the 2018/2019 Capital Works and Initiatives budget.

Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo

CARRIED

6. PARTICIPATION â&#x20AC;&#x201C; COMMUNITY INVOLVEMENT IN COMMUNITY LIFE Nil

7. PERFORMANCE - USE OUR RESOURCES WISELY 7.1

ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

Date of Assembly:

19 September 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 19 September 2016 (excluding confidential items) as listed below: 1.1 Reichelt Avenue and Buena Vista Drive Intersection, Montmorency - Petition for the 'Road Closure Repositioning' Trial not to proceed 2.1 Sporting Reserve User Guide 2017-2020 4.1 Planning Scheme Amendment C98 - 117 123 Bonds Road, Lower Plenty 4.2 Award Contract No 0892-2016 - Panel of Contractors for Minor Building Works 4.3 Ford Park Masterplan 4.4 Better Apartments draft design standards

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

4.5

4.6

4.7 4.8 5.1 6.1

6.2 6.3 6.4 7.1

14 NOVEMBER 2016

Hurstbridge Railway Line Improvement Lower Plenty Road Level Crossing Removal - Project Update Consideration of Air Conditioners and Site Services within Development Planning Applications Supervised Children's Crossings St Helena Road, Greensborough - Pedestrian Access to Anthony Beale Reserve Council Meeting Dates - 2017 Certification of the financial statements and performance statement for the year ended 30 June 2016 Items for Noting Bolton Street, Montmorency, Upgrade Assembly of Councillors Sealing of Documents - Lease Renewal Tenancy 3 460 Lower Heidelberg Road, Heidelberg

Councillors Present:

Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Others Present:

Simon McMillan –- Chief Executive Officer Allison Beckwith –- Director Community Programs Marc Giglio –- Director Corporate Services Geoff Glynn –- Director Assets & City Services Gina Burden –- Manager Governance & Communication Vivien Ferlaino – Governance Coordinator Joseph Tabacco –- Manager Property & Economic Development Joel Elbourne –- Manager Urban Planning & Building David Bailey –- Transport Advocacy Manager Jeff Parkes –- Open Space Planning Co-Ordinator Tania O’Reilly –- Manager Finance & Procurement Melinda Ramsay –- Leisure Services Team Leader Nil

Conflict of Interest:

Nil

Resolution (CO2016/353) That the Assembly of Councillors report be received. Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

8. SEALING OF DOCUMENTS 8.1

SEALING OF DOCUMENTS

Resolution (CO2016/354) That the Common Seal of the Banyule City Council be affixed to the following documents: 1.

Deed of Renewal of Lease between The Melbourne Anglican Trust Corporation and Banyule City Council in respect to the land known as 72 Watsonia Road, Watsonia, for the term of five (5) years commencing 1 September, 2016 with an option for one (1) further term of five (5) years.

Deed of Variation of Lease to replace the plan in the existing lease between Banyule City Council and Kalparrin Early Childhood Intervention Program Inc for Council owned land and improvements known as 1 Kalparrin Avenue, Greensborough.

Contract No. 0885-2016 Provision of Parking and Traffic Enforcement and Administrative Services.

Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo

CARRIED

9. NOTICES OF MOTION Nil

10. GENERAL BUSINESS Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

14 NOVEMBER 2016

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the confidential Urgent Business item. Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo

CARRIED

The Meeting was adjourned at 11:59pm.

The Meeting was closed 12:05pm..

DATED:........................... DAY OF ........................... 2016

............................................. MAYOR

The next Ordinary Meeting of Council will be held on 28 November 2016.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 28 November 2016