Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 19 September 2016 commencing at 7.45pm
MINUTES
PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 3 1. PETITIONS ...................................................................................................................... 4 1.1 Reichelt Avenue and Buena Vista Drive Intersection, Montmorency - Petition for the 'Road Closure Repositioning' Trial not to proceed ........................................ 4 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 5 2.1 Sporting Reserve User Guide 2017-2020 ............................................................... 5 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 6 Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 6 4.1 Planning Scheme Amendment C98 - 117 -123 Bonds Road, Lower Plenty ............ 6 4.2 Award Contract No 0892-2016 - Panel of Contractors for Minor Building Works ..................................................................................................................... 7 4.3 Ford Park Masterplan ............................................................................................. 8 4.4 Better Apartments draft design standards ............................................................... 9 4.5 Hurstbridge Railway Line Improvement - Lower Plenty Road Level Crossing Removal - Project Update ..................................................................................... 10 4.6 Consideration of Air Conditioners and Site Services within Development Planning Applications............................................................................................ 11 4.7 Supervised Children's Crossings .......................................................................... 12 4.8 St Helena Road, Greensborough - Pedestrian Access to Anthony Beale Reserve ................................................................................................................ 16 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 17 5.1 Council Meeting Dates - 2017 ............................................................................... 17
These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 18 6.1 Certification of the financial statements and performance statement for the year ended 30 June 2016 ..................................................................................... 18 6.2 Items for Noting .................................................................................................... 19 6.3 Bolton Street, Montmorency, Upgrade .................................................................. 19 6.4 Assembly of Councillors ........................................................................................ 20 7. SEALING OF DOCUMENTS ......................................................................................... 22 7.1 Sealing of Documents ........................................................................................... 22 8. NOTICES OF MOTION .................................................................................................. 22 Nil 9. GENERAL BUSINESS .................................................................................................. 23 9.1 Mayoral Duties and Attendance Summary 2015/2016 .......................................... 23 9.2 Cr Jenny Mulholland Duties and Attendance Summary - 6 – 18 September 2016 ..................................................................................................................... 23 9.3 Community Events ................................................................................................ 24 10. URGENT BUSINESS..................................................................................................... 25 CLOSURE OF MEETING..................................................................................................... 25
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
EXTENSION OF PUBLIC FORUM (CO2016/307) Resolution That the Public Forum be extended until 7.55pm. Moved: Cr Rick Garotti Seconded: Cr Tom Melican
CARRIED
The Meeting opened at 8.00pm.
Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.
Present Mayor Cr Craig Langdon, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland, Cr Wayne Phillips Apologies Nil Leave of Absence Cr Steven Briffa – Leave of Absence from 16 September to 30 September 2016 Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 5 September 2016 Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale
CARRIED
Disclosure of Interests Nil
Presentation A presentation was made to Council regarding Banyule’s Youth Fest, held on Sunday, 11th September 2016.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
1. PETITIONS 1.1
REICHELT AVENUE AND BUENA VISTA DRIVE INTERSECTION, MONTMORENCY - PETITION FOR THE 'ROAD CLOSURE REPOSITIONING' TRIAL NOT TO PROCEED
Mrs Kate Roberts, Mr Richard McGibbon and Mr Michael Ballock spoke to the item. EXECUTIVE SUMMARY At its meeting on 25 July 2016, Council resolved to consult and notify residents on Reichelt Avenue, Montmorency of its decision to initiate the process to conduct a 3-month trial to modify the existing road closure at the intersection of Buena Vista Drive and Reichelt Avenue. Two similar petitions have been submitted to Council requesting for the trial to not take place. One with 76 signatures from the residents located in the western section of Reichelt Avenue, and another with 39 signatures from residents of various adjacent streets in Montmorency. The prayer for the petition with 76 signatures is as follows: “We, the undersigned, petition Council to keep the 1979 closures of Reichelt Avenue in place and NOT undertake a trial opening of the barricades that are currently in place on either side of the park west of the intersection of Buena Vista Drive and Reichelt Avenue in Montmorency. We request this because we do not want and [sic] change to the access arrangements that has served this community and local primary school well for the past 37 years. We also do not want additional traffic in our street, we do not want cars driving through the park when there are other, less onerous, options to address the perceived access issues of the residents of 32-28 Reichelt Avenue.” The prayer for the petition with 39 signatures is as follows: “We, the undersigned, petition Council to keep the 1979 closures of Reichelt Avenue in place and NOT undertake a trial opening of the barricades that are currently in place on either side of the park west of the intersection of Buena Vista Drive and Reichelt Avenue in Montmorency. We request this because we do not want and [sic] change to the access arrangements that has served this community and local primary school well for the past 37 years. We also do not want additional traffic in our street, we do not want cars driving through the park when there are other, less onerous, options to address the perceived access issues of the residents of 32-28 Reichelt Avenue. Safe pedestrian access to Montmorency South Primary School and Panorama Heights Preschool must be preserved and this park is used daily for the school commute for families. With no safe pedestrian access to the school in Reichelt Avenue, this will increase the cars driving past the school placing students at risk.” Petitioners argue that the proposed trial will have negative impacts on traffic volumes on Reichelt Avenue and have raised concerns with pedestrian safety in the area. The change in traffic using Reichelt Avenue is expected to be minimal as only five (5) dwellings will have changed access arrangements, and the conflict between pedestrians and vehicles raised are not considered to be unusual or unsafe. Notwithstanding, the purpose of the trial is to understand whether this is actually the case. Given the above, it is considered reasonable to trial the changes for a three (3) month period to assist the affected residents to form a view in relation to the impact the potential repositioning will have on them. 4
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
Resolution (CO2016/308) That Council: 1.
Receives and notes the two petitions.
2.
Defer the process under the Local Government Act 1989 to conduct a three (3) month trial of repositioning the bollards and chain from west of the intersection of Reichelt Avenue and Buena Vista Drive, Montmorency, to the southern end of Buena Vista Drive.
3.
Further community consultation occur which may include an onsite public meeting and a further report be presented to Council at the completion of the consultation.
4.
Notifies the primary petitioners of the above resolution.
Moved: Cr Tom Melican Seconded: Cr Wayne Phillips
CARRIED
2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1
SPORTING RESERVE USER GUIDE 2017-2020
EXECUTIVE SUMMARY Council has recently reviewed the Sporting Reserves User Guide (SRUG) which establishes the general terms and conditions that seasonal sporting clubs must abide by and also provides the basis for allocating sporting facilities to clubs on a seasonal basis. The SRUG includes two key documents: • •
Sporting Reserve Allocation Policy which provides the basis for allocating sporting facilities to clubs Sporting Reserve Terms and Conditions of Use which identifies the roles and responsibilities required of both tenant clubs and Council
These documents were last reviewed and adopted by Council in 2011. The current review process included benchmarking with similar municipalities, club surveys, internal and external workshops and conversations with club representatives. The feedback indicates the overall document is sound. Minor changes have been proposed including the length of agreement, changes to the demerit points program, maintenance of sports field lighting, fencing of grounds to host promotional games and competition finals and preseason training guidelines for winter sporting clubs. The final public consultation phase has now concluded and this report recommends Council consider adopting the Sporting Reserve User Guide 2017 to 2020.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
Resolution (CO2016/309) That Council: 1.
Adopt the Sporting Reserve User Guide 2017 to 2020 (Attachments 1 and 2).
2.
Provide a hard copy and an electronic copy to all Sporting Clubs governed by the Sporting Reserve User Guide 2017 to 2020.
3.
Thank the Community Reference Group members and provide a letter of acknowledgement for their contribution during the review process.
Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale
CARRIED
3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil
4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1
PLANNING SCHEME AMENDMENT C98 - 117 -123 BONDS ROAD, LOWER PLENTY
Mr Phillip Rygl spoke to the item. Cr Jenny Mulholland left the Chamber at 8.30pm, and returned at 8.33pm.
EXECUTIVE SUMMARY The purpose of the amendment is to rezone land previously used by Eastern Energy for an electrical substation, which has been decommissioned. The rezoning from Public Use Zone (PUZ) to Low Density Residential Zone (LDRZ) is being coupled with a nine lot land subdivision so a development outcome can be achieved. The proposal will be considered under Section 96A of the Planning and Environment Act 1987 (the Act). A draft planning permit has been prepared as required for public exhibition. The draft permit considers implications for vegetation protection and removal, habitat implications, constructing servicing infrastructure, addressing stormwater overlay flow, sensitive siting of building envelopes and appropriate subdivision design. Following public exhibition of the proposed rezoning and draft planning permit, future consideration of submissions will inform further reporting to Council on this matter.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
Resolution (CO2016/310) That Council: 1.
Supports the preparation and exhibition of Amendment C98 to the Banyule Planning Scheme, to rezone the subject land from Public Use Zone (PUZ) to Low Density Residential Zone (LDRZ) and allow the subdivision of the land into nine lots.
2.
Supports the Draft Planning Permit to subdivide the subject land into 9 lots.
3.
Requests the Minister for Planning Authorise the preparation and exhibition of Amendment C98.
Moved: Cr Wayne Phillips Seconded: Cr Tom Melican
4.2
CARRIED
AWARD CONTRACT NO 0892-2016 - PANEL OF CONTRACTORS FOR MINOR BUILDING WORKS
EXECUTIVE SUMMARY This report is to consider the awarding of Contract No 0892-2016 for ‘Panel of Contractors for minor building works’. Council delivers a range of projects across its Capital Works and building maintenance programme which require contractors to be registered commercial builders and perform a range of building extension and renovation projects. These projects are typically between $10,000 to $200,000 and range from new builds, upgrades and building maintenance works. Given the nature of the future proposed works, this contract will aid to facilitate delivery of minor building projects and also provide Council with better value for money. The contract term is one (1) year initially with extension options of one plus one (1+1) years at Councils discretion and satisfactory performance. The total value of this Contract (over three years) will be approximately $ 3,000,000. A Request For Tender was advertised in the local government tender section of The Age newspaper on Saturday the 25th of June 2016 and closed on Tuesday the 26th of July 2016. The Tender Evaluation Panel has recommended that five contractors be appointed to the panel. Resolution (CO2016/311) That: 1.
Contract No 0891-2016 for 'Panel of Contractors for Minor Building Works Panel’ be awarded to the following panel of five (5) contractors for a one year contract with the option to extend the contract by a further two (2) years in one (1) year periods at an estimated total expenditure of $3,000,000 over the three years: • Ducon Maintenance Pty Ltd • Building Impressions • Sherwood Construction Solutions Pty Ltd • Ecobuilt Vic Pty Ltd • Kingdom Construction Group Pty Ltd.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
2.
The Common Seal of the Banyule City Council be affixed to the contract agreements.
3.
Council authorise the Chief Executive Officer or delegate to approve future extensions under the contract subject to continued satisfactory performance of the contractors.
Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
4.3
CARRIED
FORD PARK MASTERPLAN
EXECUTIVE SUMMARY Council has prepared a Masterplan for Ford Park to guide sustainable planning and improvements for this ‘Significant’ Neighbourhood Park. The preparation of the Masterplan is identified as an action by Council’s Public Open Space Plan 2016-2031. Ford Park is an established reserve within Bellfield and includes formal sporting and passive recreation facilities. The overwhelming sentiment of the community is improve the facilities in the park to achieve a good balance between active sport and informal recreation, including increasing opportunities for walking, play and picnicking. The Masterplan vision is to create a park that is able to cater for both informal and formal activities and serve the projected increased population of the area over the coming decade. An extensive consultation process has been undertaken with key internal and external stakeholders to gather information, identify the needs of key users and determine future improvements and development opportunities. The Masterplan’s key objectives were developed with the community and there was strong community support shown for the Masterplan during the consultation phase. The Masterplan is consistent with the objectives of Council’s Public the Open Space Plan 2016-31 and has been developed in consultation with the community and stakeholders and once adopted, will help guide reserve and facility improvements to serve the local community for decades to come. Resolution (CO2016/312) That Council: 1.
Adopt the Masterplan for Ford Park, Bellfield.
2.
Refer projects and cost estimates within the Masterplan to future capital work budgets.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
4.4
19 SEPTEMBER 2016
BETTER APARTMENTS DRAFT DESIGN STANDARDS
Mr Kevin Biaggini and Mr Dennis O’Connell spoke to the item. EXECUTIVE SUMMARY The Department of Environment, Land, Water and Planning (DELWP) has released the Better Apartments Draft Design Standards (Attachment 1). The draft Standards are part of a Victorian Government initiative to improve the internal design and amenity of apartments. DELWP is now seeking feedback on the proposed standards. The Victorian Government’s approach to regulate the design of new apartments is supported. However, the detail of some of the proposed standards raises concern for side and rear building setbacks, light wells, private open space, noise impacts, energy efficiency, waste and water management. There is also an opportunity to include more, such as guidance for preferred external design responses, support for sustainable transport modes and how standards can integrate with other types of development, such as mixed use. A submission (Attachment 2) has been prepared to give detailed feedback on these matters and has been provided to DELWP to meet their 19 September deadline.
Cr Wayne Phillips left the Chamber at 8.51pm, and returned at 8.52pm.
Resolution (CO2016/313) That Council notes a submission has been made to the Victorian Government’s Better Apartments Draft Design Standards. The submission gives support to: a)
The Government’s commitment to improve the sustainability, amenity and liveability of new apartments;
b)
Draft Design Standards, subject to: • Including guidance for facades and public realm integration; • Providing more comprehensive design guidance when rolling-out future planning scheme changes, particularly for residential components in mixed-use developments; • Strengthening standards for energy efficiency, waste and water and translating into State wide provisions for Environmentally Sustainable Development.
Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
4.5
19 SEPTEMBER 2016
HURSTBRIDGE RAILWAY LINE IMPROVEMENT - LOWER PLENTY ROAD LEVEL CROSSING REMOVAL - PROJECT UPDATE
Mr Kevin Biaggini, Ms Alicia Curry and Mr Dennis O’Connell spoke to the item. EXECUTIVE SUMMARY The Level Crossing Removal Authority is delivering the $140 million Heidelberg to Rosanna track duplication and Lower Plenty Road level crossing removal as an Alliance project. The work will include a new Rosanna Railway Station and planning for future track duplication between Greensborough and Eltham. The Authority has appointed Laing O’Rourke, Fulton Hogan and Jacobs as the design and construction consortia for the project and has arranged the next stage of community consultation for 22 and 24 September 2016. The Authority has indicated that the design options and costing will be finalised to present to Government by the end of the year. Council is working with the Authority during the options development stage to achieve the best possible community outcome. Following Government confirmation of the preferred option, early works will commence in the first half of 2017 with construction commencing in mid-2017. Completion is scheduled in 2019. Although this is a State Government project, Council meets regularly with the Authority to input into the design development and has engaged consultants to provide transport planning and drainage advice to assist in determining the impact of the project on Council assets. Council is also developing plans for the Rosanna Village streetscape works funded under the 2016/17 Capital Works Program. A consultant has been engaged to prepare Urban Design Guidelines to guide the development of streetscape works on both sides of the railway line. The draft Guidelines which have been developed will be used to input into the track duplication and level crossing removal project and will be refined for further consultation in November.
Cr Mark Di Pasquale left the Chamber at 9.04pm. Cr Rick Garotti left the Chamber at 9.04pm. Cr Garotti returned to the Chamber at 9.08pm. Cr Di Pasquale returned to the Chamber at 9.15pm.
Resolution (CO2016/314) That Council: 1.
Notes the status of the Heidelberg to Rosanna track duplication and Lower Plenty Road level crossing project; and
2.
Notes that the draft Rosanna Village Urban Design Guidelines will be used to guide discussion with the Rosanna Traders Association and the Level Crossing Removal Authority.
3.
Write to the Level Crossing Removal Authority seeking that they brief the Heidelberg Central Traders.
Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland 10
CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
4.6
19 SEPTEMBER 2016
CONSIDERATION OF AIR CONDITIONERS AND SITE SERVICES WITHIN DEVELOPMENT PLANNING APPLICATIONS
Cr Tom Melican left the Chamber at 9.18pm, and returned at 9.20pm. Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY At the Council Meeting of 18 April 2016, Council resolved that a report be prepared providing an overview of the consideration of air conditioners and site services within Development Planning applications. This report outlines the scope of consideration for Development Planning with reference to the existing policy framework including urban design policy, ResCode considerations and the Neighbourhood Character Strategy. It also considers matters of noise impact from air conditioners. The report provides a set of principles that consider appropriate locations for air conditioners as part of the assessment of planning applications and recommendations for staff professional development training regarding good design outcomes for site services. Resolution (CO2016/315) That Council: 1.
Support a principles based approach for considering an appropriate location for air conditioners as part of planning applications, internal training of the Development Planning Team to implement the principles and consideration as part of the planning assessment process.
2.
Notes that an architect will be engaged to work with the Development Planning Team to provide professional development training on how to achieve high quality site service design outcomes.
3.
Write to the Minister for Planning seeking a review of air conditioners and site services associated with new developments to ensure they have the least visual and noise impacts on surrounding properties.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
4.7
19 SEPTEMBER 2016
SUPERVISED CHILDREN'S CROSSINGS
EXECUTIVE SUMMARY A review of the number of children crossing and the volume of traffic at every children’s crossing is undertaken every three years as part of the annual application that Council submits to VicRoads for the subsidy of employing school crossing supervisors. The subsidy for supervisors is considered by VicRoads at locations where the number of children crossing and the volume of traffic meet the required warrants, or where conditions on the road suggest that the safety risk for pedestrians crossing is high. Recent surveys reveal that three (3) crossings in Banyule do not meet VicRoads’ warrants. Council has made decisions on two (2) of these sites previously: at Wungan Street and Fernside Avenue the supervision should be maintained on safety grounds and at Fernside Avenue to continue advocating to the State for funds for the employment of a supervisor at the crossing. The supervision at Watsonia Road should be maintained and is discussed further within the report. Council should submit its annual application for school crossing supervisor funding based on the current traffic and pedestrian counts and road safety considerations. Resolution (CO2016/316) That Council: 1.
Continue to advocate to VicRoads on behalf of the Sherbourne Primary School community to reinstate the subsidy for the supervision at the children’s crossing at Fernside Avenue, Briar Hill.
2.
Continue to fully fund on safety grounds the supervision of the children’s crossings at: a. Wungan Street, MacLeod, between Portree Street and Highview Crescent; b. Fernside Avenue, Briar Hill.
3.
Writes to VicRoads requesting a review of the safety of the crossing on the north-east slip lane of the intersection at Plenty Road / Bent Street intersection, Bundoora.
4.
Approves the list of school crossing supervised crossing locations: Road Name
Nearest Intersecting Road
Name of School(s) Served
Number of Supervisors at the site
Alamein Road
Southern Road and Morobe Street
Olympic Village Primary School
1
Altona Street
Waterdale Road and Kokoda Street
St Pius Primary School
1
Balmoral Avenue
Crabtree Court and Maple Grove
Bundoora P.S
1
Banyule Road
McAuley Drive and McCrae Drive
Banyule Primary School
1
Banyule Road
West of Graham Road
Viewbank College
1
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
Brassey Avenue
Interlaken Parade and Pyalong Avenue
Rosanna Golf Links Primary School
1
Calendonia Drive
Ungara Close and Liddesdale Grove
Glen Katherine Primary School
1
Calendonia Drive
Weidlich Road and Highland Court
Glen Katherine Primary School
1
Cameron Parade
Dundee Street and Sharpes Road
Watsonia North Primary School
1
Cape Street
Burgundy Street and Yarra Street
St Johns Primary School
1
Cape Street
Cartmell Street and Darebin Street
Heidelberg Primary School
1
Carwarp Street
Edward Street and Strathallan Road
Macleod Primary School and S.C
1
Darebin Street
Cape Street and Rosanna Road
Heidelberg Primary School
1
Davies Street
Bellvue Avenue and Grandview Grove
Rosanna Primary School
1
Dundee Street
Dallas Crescent and Busst Drive
Watsonia North Primary School
1
Elder Street
Russell Street and Gladman Street
Watsonia Heights Primary School
1
Fernside Avenue
Hyacinth Street and Outlook Crescent
Sherbourne Primary School
1
Finlayson Street
Ferguson Street and Hill Court
Rosanna Golf Links Primary School
1
Graham Road
North of Banyule Road
Viewbank College
1
Grand Boulevard
Buenavista Drive and Reichelt Road
Montmorency South Primary School
1
Grandview Grove
Davies Street and Victoria Avenue
Rosanna Primary School
1
Greenhill Road
Mine Street and Palmyra Court
Greenhills Primary School
1
Greenwood Drive
Maple Grove and Noorong Avenue
Bundoora P.S
1
Grimshaw Street
The Circuit and Henry Street
Greensborough Primary School
2
Grimshaw Street
Plenty Road
St Damiens Primary School
2
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
Grimshaw Street
Greensborough Road
St Mary's Primary School
1
Grimshaw Street
Dandaryl Drive and Sharpes Road
Loyola S.C
1
Grimshaw Street
Greensborough Bypass
St Mary's Primary School
2
Haughton Parade
Lionel Street and Banyule Road
Banyule Primary School
1
Heidelberg Road
Fairy Street and Merton Street
Ivanhoe Grammar
1
Henry Street
Elder Street and Glenise Street
Watsonia Heights Primary School
1
Lascelles Avenue
Winston Road and Nevin Parade
Viewbank Primary School
1
Livingstone Street
West of Waterdale Road
Ivanhoe Primary School
1
Lower Heidelberg Road
East of Burton Street
Mother of God & East Ivanhoe Primary School
1
Macorna Street
Busst Drive and Elwers Street
Watsonia North Primary School
1
Main Road
Para Road and Prosperity Road
Lower Plenty Primary School
2
Mountainview Road
Bridge Court and Mayona Road
St Xavier Primary School
1
Mountainview Road
Campbell Road and Fernside Avenue
Briar Hill Primary School
1
Noel Street
Norman Street and Upper Heidelberg Road
Ivanhoe Girls Grammar
1
Oriel Road
Ford Street and Stanley Street
St Bernadettes Primary School
1
Plenty Road
Bent Street
St Damien's Primary School
1
Rattray Road
Wellington Street and Were Street
Montmorency Primary School
1
Rattray Road
Looker Road and Sylvan Street
Montmorency Primary School
1
Rosanna Road
Banyule Road
Banyule Primary School
1
Rosanna Road
Darebin Street
Heidelberg Primary School
1
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
Russell Street
Lower Heidelberg Road and Scotts Parade
Ivanhoe Grammar
1
Sharpes Road
Grimshaw Street and Cameron Parade
Watsonia North Primary School
1
Sherbourne Road
Gladstone Road and Beaconsfield Road
Briar Hill Primary School & Montmorency S.C
1
Sherbourne Road
Baldwin Avenue and Outlook Crescent
Sherbourne Primary School
1
Silk Street
Lower Plenty Road and Finlayson Street
St Martins of Tours Primary School
1
St Helena Road
Maxine Drive and Wallowa Road
St Helena S.C
1
Warncliffe Road
Lower Heidelberg Road and Veitch Street
East Ivanhoe Primary School
1
Waterdale Road
Alisa Grove and Lowe St
Ivanhoe Primary School
1
Watsonia Road
Nell Street and Princes Street
Watsonia Primary School
1
Weidlich Road
Cambrian Court and Street Clems Street
Holy Trinity Primary School
1
Winston Road
Lascells Avenue and Martins Lane
Viewbank Primary School
1
Wungan Street
Portree Street and Highview Crescent
Macleod College
1
Yallambie Road
The Grange and Elonera Avenue
Yallambie Primary School
1
Yarra Street
Hawdon Street and Cape Street
St Johns Primary School
1
Yarra Street
Lower Heidelberg Road and Cape Street
Our Lady of Mercy College
1
5.
Applies to VicRoads for subsidy of employing school crossing supervisors.
6.
Writes to Local State members seeking their support for VicRoads to continually fund these crossings.
Moved: Cr Wayne Phillips Seconded: Cr Rick Garotti
CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
15
MINUTES ORDINARY MEETING OF COUNCIL
4.8
19 SEPTEMBER 2016
ST HELENA ROAD, GREENSBOROUGH - PEDESTRIAN ACCESS TO ANTHONY BEALE RESERVE
EXECUTIVE SUMMARY This report has been written in response to a recent resolution to consider the possible installation of pedestrian crossing facilities in St Helena Road, Greensborough, near Anthony Beale Reserve. This matter has previously been raised by Council and a subsequent investigation undertaken. The investigation found that pedestrian count data obtained at this location did not meet the warrants for the installation of a signalised pedestrian crossing or zebra crossing. However, it is concluded that pedestrian crossing facilities would improve the safety of pedestrians, unlock the latent demand for a crossing within the local community and encourage walking to these facilities. Following this, the design and construction was included in the ten (10) year capital works program and is scheduled for consideration next financial year 2017/2018. Resolution (CO2016/317) That Council consider allocating funds to design and construct safe pedestrian crossing infrastructure on St Helena Road, Greensborough, at the entrance to the Anthony Beale Reserve as part of future Capital Works Programs. Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland
16
CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1
COUNCIL MEETING DATES - 2017
Mr Rowan Harrison and Mr Murray Newman spoke to the item. EXECUTIVE SUMMARY The Local Government Act 1989 requires Council to fix the dates, times and place of Council Meetings and to provide public notice of the Meeting schedule which requires 7 days’ notice of an Ordinary meeting or Special meeting. The dates and venues of Council Meetings are published in Council’s annual calendar, The Banner and the local Leader newspapers. A review of other Councils’ meeting structure schedules has occurred and it is proposed to move to a 3 weekly cycle. The proposed dates for 2017 are based on a meeting every 3 weeks and takes into consideration public holidays, the legislative requirements for the Budget & City Plan timetable, Election of Mayor, and the Australian Local Government Association (ALGA) conference. The purpose of this report is to consider and approve a schedule of meeting dates for the Council Meetings for 2017 and to commence Council meetings at 7.00pm. Resolution (CO2016/318) That the public forum begin at 7pm and Council meetings commence at 7.15pm and the dates for 2017 be as follows: 30 January
5 June
16 October
20 February
26 June
30 October
14 March (Tuesday)
17 July
20 November
3 April
7 August
22 November (Mayoral Election)
24 April
28 August
11 December
15 May
18 September
Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti
CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1
CERTIFICATION OF THE FINANCIAL STATEMENTS AND PERFORMANCE STATEMENT FOR THE YEAR ENDED 30 JUNE 2016
Ms Alicia Curry spoke to the item. EXECUTIVE SUMMARY Council is required to complete and forward to the Minister for Local Government its Annual Report by 30 September 2016. The Council must not submit the financial statements or the performance statement to its auditor or the Minister unless it has passed a resolution giving its approval in principle to the financial statements and performance statement. Council is required to produce audited Annual Financial Statements and a Performance Statement pursuant to the requirements and process outlined in the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014. The Financial Statements and Performance Statement form part of Council’s Annual Report 2015/16. The Financial Statements and Performance Statement are subject to external audit by the Victorian Auditor-General. The detailed audit of the Financial Statements and Performance Statement for the year ended 30 June 2016 was undertaken by an agent of the Victorian Auditor-General during August 2016. The Audit Committee held its meeting on 8 September 2016, to review the Financial Statements and Performance Statement for the year ended 30 June 2016. Following Audit clearance, the Audit Committee recommends to Council that it approves ‘in principle’ the Financial Statements and Performance Statement pursuant to Section 132 of the Act, prior to formal presentation to the Auditor General. In accordance with Section 134(2) of the Local Government Act 1989 a Public Notice will be placed outlining the: • •
availability of the Annual Report and Audit Reports for inspection, and meeting of Council on Monday, 17 October 2016 to consider the Annual Report.
It is recommended that the Annual Financial Statements and Performance Statement, be approved in principle and the Annual Report be forwarded to the Minister. Resolution (CO2016/319) That Council: 1.
Approve in principle the Financial Statements and the Performance Statement for the year ended 30 June 2016.
2.
Authorise its Councillor representatives on the Audit Committee, being Cr Garotti and Cr Langdon, and in either of their absence, Cr Di Pasquale and Cr Melican respectively, as substitutes to sign the Financial Statements and Performance Statement for the year ended 30 June 2016 in their final forms, after any changes recommended or agreed to by the Victorian Auditor-General, have been made.
3.
Upon receipt of the Victorian Auditor-General’s Audit Reports on the Financial Statements and Performance Statement, a report be prepared as soon as is practicable to consider and adopt the Annual Report 2015/16, inclusive of the Report of Operations, Financial Statements and Performance Statement.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
4.
Forward a copy of the Annual Report 2015/16 to the Minister on or before 30 September 2016.
5.
Give Public Notice: a)
of the availability of the report of the auditor under Section 9 of the Audit Act 1994; and
b)
of the Annual Report to be considered at the Special Council Meeting on 17 October 2016.
Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
6.2
CARRIED
ITEMS FOR NOTING
Resolution (CO2016/320) That Council note the following: 1.
Response from the Hon. Jacinta Allen MP, Minister for Public Transport to the Mayor’s letter of 29 June 2016 regarding the Hurstbridge Line Upgrade – Lower Plenty Road Level Crossing Removal.
2.
Minutes from the Aboriginal & Torres Strait Islander Advisory Committee Meeting on 11 August 2016.
3.
Letter from the Chief Executive Officer VicTrack.
Moved: Cr Tom Melican Seconded: Cr Craig Langdon
6.3
CARRIED
BOLTON STREET, MONTMORENCY, UPGRADE
EXECUTIVE SUMMARY Bolton Street, Montmorency, is located on the boundary between Nillumbik Shire Council and Banyule City Council. It is a council road jointly managed by both Councils, with maintenance provided under agreement by the Shire of Nillumbik. The State Government has allocated $10.2 million for improvements to Bolton Street and appointed VicRoads to manage the works. VicRoads has developed two options for consideration, however further information has been requested to enable a thorough assessment of the proposed improvement options. VicRoads is seeking Council approval to carry out improvements to Bolton Street and for VicRoads to be appointed the Coordinating Road Authority for construction. Council has advocated for many years for Bolton Street to be declared an Arterial Road under the Road Management Act (2004). VicRoads has indicated that Bolton Street does not meet its requirements for declaration. VicRoads has previously been requested to supply additional data supporting its decision, however this has not been received.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
Given that there are significant gaps in the provision of information, it is considered premature to form a view on the preferred option. Resolution (CO2016/321) That Council: 1.
Provides in-principle support for Option 1 on the basis that Bolton Street, Montmorency, is declared an Arterial Road under VicRoads control and management;
2.
Requests VicRoads to amend the design of Option 1 to: a. provide threshold treatments for an at-grade pedestrian/cyclist path across side roads; b. provide a single left/through/right stand-up lane at the Bolton Street (South) approach to the Main Road / Bolton Street intersection; c. provide connections from the proposed shared path to existing bicycle paths to the North and South of Bolton Street; d. adjust the vertical alignment to meet the appropriate design criteria; e. review the design at the Grand Boulevard intersection to minimise rat-running in Grand Boulevard; f. provide pedestrian-operated-signals at Grand Boulevard if warrants are met; and g. minimise impact on trees, particularly at the Bolton Street / Bridge Street intersection.
3.
Writes to the Minister for Roads seeking a review of VicRoads’ recent decision not to declare Bolton Street, Montmorency, an Arterial Road.
4.
Write to all local state members seeking their support of the 3 points above.
5.
Provides in-principle support to VicRoads to deliver the project.
6.
Write to Nillumbik Shire Council to advise of Council’s resolution.
Moved: Cr Wayne Phillips Seconded: Cr Craig Langdon
6.4
CARRIED
ASSEMBLY OF COUNCILLORS
EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)
the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.
In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
RECORD OF ASSEMBLIES 1
Date of Assembly:
5 September 2016
Type of Meeting:
Councillor Briefing
Matters Considered:
Items on the Council Agenda for the Ordinary Meeting of 5 September 2016 as listed below: 1.1 1.2 2.1 2.2 2.3 4.1 4.2 4.3
4.4 5.1 6.1 6.2 6.3 6.4 6.5 6.6 6.7 6.8 6.9
Central Kindergarten Enrolment - Priority of Access Petition for a pedestrian crossing - Turnham Avenue, Rosanna Age-friendly Banyule Policy Statement Jets Creative Arts Program - Options under the National Disability Insurance Scheme (NDIS) Nets Stadium - Court Resurfacing Award of Construction of Telfer Reserve Pavilion Contract No 0891-2016 Banyule Safe Travel Plan 2016-2026 Plannning Scheme Amendment C108 - Heidelberg Central and Bell Street Mall Parking Overlays Schedule 2 & 3 Urban Planning and Building Department Activity Report - January 2016 - July 2016 Victorian Local Governance Association (VLGA) Membership Amended Council Meeting Schedule for the Remainder of 2016 Review of the Meeting Procedures Code (2015) Councillor Expense & Resource Policy Contract No. 0893-2016 Audio Visual Equipment for Council Office at 1 Flintoff St, Greensborough Assembly of Councillors Local Government Act Review - Directions Paper and Submission Re-appointment of independent Audit Advisory Committee member Items for Noting Provision of Multifunction Devices and Related Products & Services
Councillors Present:
Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland
Staff Present:
Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Gina Burden – Manager Governance & Communication Vivien Ferlaino – Governance Coordinator
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
John Milkins – Acting Manager Transport, Sustainability and Municipal Laws Others Present:
Nil
Conflict of Interest:
Nil
Resolution (CO2016/322) That the Assembly of Councillors report be received. Moved: Cr Rick Garotti Seconded: Cr Tom Melican
CARRIED
7. SEALING OF DOCUMENTS 7.1
SEALING OF DOCUMENTS
Resolution (CO2016/323) That the Common Seal of the Banyule City Council be affixed to the following documents: 1.
The Deed of Renewal and Variation of Lease between Banyule City Council and Progression Group Services Pty Ltd and Banksia Partners Pty Ltd for the lease of Tenancy 3 460 Lower Heidelberg Road, Heidelberg, for the term of five (5) years commencing on 7 September, 2016.
2.
The Instrument of Authorisation for Domenic Petrilli.
Moved: Cr Tom Melican Seconded: Cr Rick Garotti
CARRIED
8. NOTICES OF MOTION Nil
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
9. GENERAL BUSINESS 9.1
MAYORAL DUTIES AND ATTENDANCE SUMMARY 2015/2016
Cr Langdon provided a summary of meetings and events he attended during his current term as Mayor: Council Meetings – 19, Council Briefing – 14, Cemetery Trust – 3 Advisory Committees – Aboriginal & Torres Strait Island Advisory Groups – 9 Aged Friendly City Advisory – 10, LGBTI Advisory Committee – 4, Audit Committee – 2 Multicultural Advisory Committee – 6, Community Safety Working Group – 8, Disability Advisory Committee – 3, Art and Cultural Advisory Meeting – 1 Planning Meetings – 43 Citizenship Ceremonies – 3 Community Meetings & Events – 42 Cartledge Reserve, Seddon Reserve Banyule Community Ball, Banyule Community Grants, Volunteer Ball, Banyule Best Biz Awards, 50th Anniversary of the Battle of Long Tan, ANZAC ceremonies, Movies on the Move.
9.2
CR JENNY MULHOLLAND DUTIES AND ATTENDANCE SUMMARY - 6 – 18 SEPTEMBER 2016
Cr Mulholland provided a summary of events she attended from 6 – 18 September 2016: 6th September Heidelberg Traders Association AGM 7th September Community Consultant Places Victoria for the Water Tank on Upper Heidelberg, Ivanhoe 8th September MAV Conference and Dinner 25 years award to Cr Phillips 9th September Margaret Heathorn Park Announcement at the old Bellfield Primary School site. Margaret’s daughter Cathy Godbold was in attendance with her family 10th September Community Consultant Places Victoria for the Water Tank on Upper Heidelberg Road, Ivanhoe 10th September Livingstone Co-Op, Spring Fair, Bully Zero Ball 11th September Olivia Newton John Cancer and Wellness Centre Breakfast & Walk
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
13th September Exhibition opening of the Pinpoint Contemporary Art Fair at the Hatch Ivanhoe Library Community Hub meeting for the residents of Ivanhoe Parade, Ivanhoe 14th September Banyule Grants Presentation Evening held in the McCubbin Room 15th September Eaglemont Village Traders Association AGM held at the Eagle Bar for a small traders Association they had 21 traders and owners 15th September Friends of Ivanhoe Library AGM Meeting and Presentation of the Ivanhoe Library Community Hub 16th September Vin Heffernan Park Announcement on the old Haig Primary School Site. It was great to see his son in attendance and many family members of other former Councillors who will have streets named after them. 17th September Ivanhoe City Soccer Presentation evening this is a club that has only been around for two years and it going from strength. Olivia Newton John Cancer and Wellness Centre Ball. Another wonderful evening was had by all filled with local Residents/Traders. Cr Mulholland would like to congratulate Foodworks East Ivanhoe for donating 1% of all monies spend at the supermarket if you mentioned the Wellness Ball The amount donated was $20.000 which has come from the local community a big thank you to them. 18th September Ivanhoe Library Community Hub consultation for the community. Two sessions were held from 1.30pm until 5.00pm.
9.3
COMMUNITY EVENTS
The Olivia Newton-John Wellness Walk and Research Run The Mayor Cr Langdon was joined by Cr Di Pasquale, Cr Melican & Cr Mulholland at the opening events of the Wellness Walk and Research Run on Sunday 11th September at La Trobe University. Cr Di Pasquale ran 10km and then joined the Mayor and Cr Melican in the 5km walk. Olivia announced at the conclusion of the event a record of $218,000 had been raised. Diamond Valley Vietnam Veterans Sub Branch Certificate of Appreciation The Mayor gratefully received on behalf of the City of Banyule a Certificate of Appreciation from the Diamond Valley Vietnam Veterans Sub Branch for all support and events for the 50th commemoration of the Battle of Long Tan. Banyule's efforts where considered by far the best in the State.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
MINUTES ORDINARY MEETING OF COUNCIL
19 SEPTEMBER 2016
Tony Comley Tony received a Certificate of Appreciation from the Diamond Valley Vietnam Veterans Sub Branch for all his efforts at fundraising at the various RSL Appeals. Tony recently returned from Vietnam where he attend the 50th Commemoration of the Battle of Long Tan. Mayor Cr Craig Langdon would also like to acknowledge Tony Comley’s outstanding contribution to the RSL Appeals where over the years he has personally raised over $860,000. Tony's aim is to raise over $1M and no one within the RSLs doubt his ability to do so. Bellfield Community Garden The Mayor Cr Craig Langdon would like to pay tribute to all the supporters of the Bellfield Community Garden who again had a successful working bee over the entire weekend. It concluded with a BBQ with over 21 adults and 8 kids present. The garden has brought an unused section of public open space to life. Margaret Heathorn Park & Vin Heffernan Park The Mayor Cr Craig Langdon would like to thank all the staff involved for the two very successful morning teas for the naming of the Margaret Heathorn Park and Vin Heffernan Park, and associated streets. We look forward to the parks being finished at the conclusion of the current works.
10. Urgent Business Nil
Closure of Meeting The Meeting was closed at 10.20pm.
DATED:........................... DAY OF ........................... 2016
............................................. MAYOR
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016
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