Mayoral Election Meeting 7 November 2016 Minutes

Minutes of the Mayoral Election Meeting of Council Held on the 7 November 2016

Council Chambers, Ivanhoe Service Centre 275 Upper Heidelberg Road, Ivanhoe

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

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MINUTES MAYORAL ELECTION MEETING OF COUNCIL

7 NOVEMBER 2016

OATH OF OFFICE AND COUNCILLOR CODE OF CONDUCT DECLARATION .................. 3 APPOINTMENT OF TEMPORARY CHAIRPERSON ............................................................. 3 PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 4 LEAVE OF ABSENCE ........................................................................................................... 4 DISCLOSURE OF INTERESTS ............................................................................................. 4 PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ........................... 5 6.1 Oath of Office and Councillor Code of Conduct Declaration .................................... 5 6.2 Mayoral Term.......................................................................................................... 6 6.3 Election of Mayor .................................................................................................... 7 6.4 Consideration of Nominations for Deputy Mayor ..................................................... 8 6.5 Vote of Thanks to Outgoing Mayor and Deputy Mayor ............................................ 9 6.6 Vote of Thanks to Outgoing Councillors ................................................................ 10 6.7 Appointment of Councillors on Committees........................................................... 11 CLOSURE OF MEETING ..................................................................................................... 14

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES MAYORAL ELECTION MEETING OF COUNCIL

7 NOVEMBER 2016

WELCOME Mr Simon McMillan, Chief Executive Officer.

OATH OF OFFICE AND COUNCILLOR CODE OF CONDUCT DECLARATION On Wednesday, 2 November 2016 at 10.00am, the Election results were declared by the Returning Officer, Pat Southwell, from the Victorian Electoral Commission.

On Wednesday, 7 November 2016, the Councillors were Sworn into Office by the Chief Executive Officer, Simon McMillan, in front of members of the public and staff. Councillors are required to make an Oath of Office before they officially become Councillors. The Oath of Office must be signed and dated by the Councillor before the Chief Executive Officer, and recorded in the Council Minutes.

The Councillors also declared that they had read the Councillors Code of Conduct and made a written declaration that they will abide by the Councillor Code of Conduct.

The following Councillors took the Oath of Office and made a written declaration to abide by the Councillor Code of Conduct before the Chief Executive Officer : Councillor Tom Melican Councillor Mark Di Pasquale Councillor Alison Zandegu Councillor Peter Castaldo Councillor Rick Garotti Councillor Wayne Phillips Councillor Craig Langdon

APPOINTMENT OF TEMPORARY CHAIRPERSON The Chief Executive Officer, Mr Simon McMillan, called for nominations for a Temporary Chairperson.

Cr Wayne Phillips was nominated as Temporary Chairperson by Cr Craig Langdon, seconded by Cr Mark Di Pasquale.

Cr Wayne Phillips assumed the chair at 7.15pm

The Meeting opened at 7.15pm.

Temporary Chairperson’s Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Temporary Chairperson read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Cr Peter Castaldo, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Craig Langdon, Cr Tom Melican, Cr Wayne Phillips, Cr Alison Zandegu

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

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MINUTES MAYORAL ELECTION MEETING OF COUNCIL

7 NOVEMBER 2016

Apologies Nil Leave of Absence Nil Disclosure of Interests Nil

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES MAYORAL ELECTION MEETING OF COUNCIL

7 NOVEMBER 2016

PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 6.1

OATH OF OFFICE AND COUNCILLOR CODE OF CONDUCT DECLARATION

EXECUTIVE SUMMARY The role of a Councillor is to:   

participate in the decision-making of the Council; and represent the local community in that decision-making; and contribute to the strategic direction of the Council through the development and review of key strategic documents of the Council, including the Council Plan.

In performing the role of a Councillor, a Councillor must— (a) (b) (c) (d) (e)

consider the diversity of interests and needs of the local community; and observe principles of good governance and act with integrity; and provide civic leadership in relation to the exercise of the various functions and responsibilities of the Council under this Act and other Acts; and participate in the responsible allocation of the resources of Council through the annual budget; and facilitate effective communication between the Council and the community.

Before being capable of acting as a Councillor, all persons elected to be Councillors must: 1.

2.

3.

Take the oath of office; Read the Council’s Councillor Code of Conduct; and Make a declaration that they will abide by the Council’s Councillor Code of Conduct.

Until each of these requirements has been completed an elected person cannot act as a Councillor.

Resolution (CO2016/324) That Council note the following Councillors: 1.

Tom Melican, Mark Di Pasquale, Alison Zandegu, Peter Castaldo, Rick Garotti, Wayne Phillips and Craig Langdon made an oath of office.

2.

Tom Melican, Mark Di Pasquale, Alison Zandegu, Peter Castaldo, Rick Garotti, Wayne Phillips and Craig Langdon signed and declared in writing that they have read the Councillor Code of Conduct and that they will abide by the Code at all times; and that this declaration was made in front of, and witnessed, by the Chief Executive Officer as required under Section 76C(6B) of the Local Government Act 1989.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

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MINUTES MAYORAL ELECTION MEETING OF COUNCIL

6.2

7 NOVEMBER 2016

MAYORAL TERM

EXECUTIVE SUMMARY The Local Government Act 1989 (the Act) stipulates that Council must elect a Mayor. Before a Mayor is elected, the Council may resolve to elect a Mayor for a term of two years.

Banyule has traditionally elected a Mayor for a one year term.

In accordance with section 71 of the Act, Council is required to determine the Mayoral term.

A resolution is required to set the term of the Mayor.

Resolution (CO2016/325) That Council resolves to elect the Mayor for a term of one year.

Moved: Cr Mark Di Pasquale Seconded: Cr Tom Melican

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES MAYORAL ELECTION MEETING OF COUNCIL

6.3

7 NOVEMBER 2016

ELECTION OF MAYOR

EXECUTIVE SUMMARY The Mayor is responsible for leading the Council and has a number of roles which are both legislative and functional. The legislative requirements are outlined in Sections 71 to 73 of the Local Government Act 1989 (the Act). The Act states that Council must elect a Mayor at a meeting that is open to the public.

The Act states that the Mayor not only takes precedence at all municipal proceedings within the municipality but must also take the Chair at all meetings of the Council at which he or she is present.

The Mayor’s role, however, extends well beyond officiating at Council Meetings or other municipal proceedings. Additional important roles are providing leadership, promoting positive relationships, and modelling good governance.

This report relates to the election of the Mayor for Banyule City Council for the 2016/2017 Mayoral term.

Resolution (CO2016/326) The Temporary Chairperson called for nominations for the position of Mayor of Banyule City Council for the period as determined by Council which will finish at 6am the day of the next Mayoral election.

Cr Mark Di Pasquale nominated Cr Tom Melican, seconded by Cr Alison Zandegu.

Cr Tom Melican accepted the nomination.

The Acting Chairperson thereby declared Cr Tom Melican successfully elected as the Mayor of Banyule City Council for the next 12 months, commencing 7 November 2016, having received an absolute majority of votes cast.

The Temporary Chairperson vacated the chair and Cr Tom Melican took the chair as Mayor at 7.20pm.

The Mayor gave a speech of appreciation and thanks to his fellow Councillors and acknowledged the outgoing Mayor and Deputy Mayor. He also congratulated and thanked retiring Councillor Steven Briffa and outgoing Councillor Jenny Mulholland for their years of service as Councillors of Banyule City Council.

This was followed by speeches of support for the Mayor and further acknowledgement of fellow Councillors and the community for their support from each individual Councillor.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

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MINUTES MAYORAL ELECTION MEETING OF COUNCIL

6.4

7 NOVEMBER 2016

CONSIDERATION OF NOMINATIONS FOR DEPUTY MAYOR

EXECUTIVE SUMMARY The Local Government Act 1989 (the Act) does not deal with the election of a Deputy Mayor.

Accordingly, councils may choose to appoint a Deputy Mayor if they believe this will assist.

Traditionally, Banyule Council has appointed a Deputy Mayor to provide support and assistance to the Mayor in undertaking his/her workload.

The Act does not prescribe a role for the position of Deputy Mayor or permit a level of remuneration over and above that available to councillors. For councils that have a Deputy Mayor, the position is a title only, and does not have a statutory role.

Unlike the roles of Deputy Premier or Prime Minister, a Deputy Mayor is not able to automatically step into the role of Mayor if this becomes necessary. An Acting Mayor must be appointed by Council on each occasion whenever an Acting Mayor is required.

This report requests Council to consider the appointment of a Deputy Mayor for the 2016/2017 Mayoral term.

Resolution (CO2016/327) The Mayor called for nominations for the position of Deputy Mayor of Banyule City Council for the next twelve (12) months.

Cr Wayne Phillips nominated Cr Mark Di Pasquale, seconded by Cr Tom Melican.

The Mayor thereby declared Cr Mark Di Pasquale successfully elected as the Deputy Mayor of Banyule City Council for the next 12 months, commencing 7 November 2016, having received an absolute majority of votes cast.

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES MAYORAL ELECTION MEETING OF COUNCIL

6.5

7 NOVEMBER 2016

VOTE OF THANKS TO OUTGOING MAYOR AND DEPUTY MAYOR

EXECUTIVE SUMMARY To provide an opportunity for Councillors to express appreciation to the former Mayor and Deputy Mayor.

Resolution (CO2016/328) That: 1.

Cr Craig Langdon be congratulated and thanked for his contribution as Mayor of the City from November 2015 to October 2016.

2.

Retiring Cr Steven Briffa be congratulated and thanked for his contribution as Deputy Mayor of the City from November 2015 to October 2016.

Moved: Cr Wayne Phillips Seconded: Cr Rick Garotti

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

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MINUTES MAYORAL ELECTION MEETING OF COUNCIL

6.6

7 NOVEMBER 2016

VOTE OF THANKS TO OUTGOING COUNCILLORS

EXECUTIVE SUMMARY To provide an opportunity for Council to express its appreciation to retiring Councillor, Steven Briffa, and outgoing Councillor, Jenny Mulholland. Former Councillor, Steven Briffa, served Council from 2008 to 2016, and former Councillor, Jenny Mulholland, served Council from 2000 to 2016.

Resolution (CO2016/329) That retiring Councillor, Steven Briffa, and outgoing Councillor, Jenny Mulholland, be thanked for their contribution and service to Banyule City Council.

1.

Moved: Cr Peter Castaldo Seconded: Cr Mark Di Pasquale

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES MAYORAL ELECTION MEETING OF COUNCIL

6.7

7 NOVEMBER 2016

APPOINTMENT OF COUNCILLORS ON COMMITTEES

EXECUTIVE SUMMARY Annually Council appoints Councillor delegates to the Council Advisory Committees and other committees.

Advisory Committees are made up of Councillors and community members. They have Terms of References and meet to discuss issues and advise Council.

In addition to Advisory Committees, Council is often invited to participate on a range of external committees in partnership.

Both Advisory and external committees provide important linkages between Council, Community and State agencies and interest groups.

Council’s approval of the Councillor appointments to the various committees is required.

In addition, the following Advisory Committees terms have expired and expression of interests from community groups and representatives as outlined in the Terms of Reference (attached) require a call for nominations:      

Aboriginal and Torres Strait Islander Advisory Committee (BATSIC); Banyule Age-friendly City Advisory Committee; Banyule Disability and Inclusion Advisory Committee (BDIAC); Banyule Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) Advisory Committee; Banyule Multicultural Advisory Committee (BMAC); Child Youth and Family Committee.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

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MINUTES MAYORAL ELECTION MEETING OF COUNCIL

7 NOVEMBER 2016

Resolution (CO2016/330) That 1. Council determine Councillor delegates to Committees and other bodies as listed below.

2016/17 BANYULE ADVISORY COMMITTEES

2016/17

DELEGATE/S Cr Peter Castaldo Cr Tom Melican Cr Tom Melican Cr Peter Castaldo Cr Rick Garotti Cr Mark Di Pasquale

Cr Peter Castaldo Cr Tom Melican

Banyule Age-friendly City Advisory Committee (BAFCAC) Banyule Environment Advisory Committee (BEAC)

Cr Alison Zandegu Cr Wayne Phillips Cr Mark Di Pasquale

Cr Peter Castaldo

Banyule Multicultural Advisory Committee (BMAC)

Cr Mark Di Pasquale

Cr Tom Melican

Chief Executive Officer (CEO) Employment Matters Committee

All Councillors

Disability and Inclusion Advisory Committee

Cr Tom Melican

Aboriginal and Torres Strait Islander Advisory Committee Arts and Cultural Advisory Group Audit Advisory Committee

Cr Wayne Phillips Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) Advisory Committee Cr Mark Di Pasquale Child Youth & Family Committee Cr Alison Zandegu

EXTERNAL COMMITTEES

2016/17

SUBSTITUTE

Cr Mark Di Pasquale Cr Tom Melican

Cr Tom Melican

2016/17

DELEGATE/S Cr Peter Castaldo

SUBSTITUTE Cr Tom Melican

Cr Tom Melican

Cr Peter Castaldo

Metropolitan Waste and Resource Recovery Group (MWRRG)

Cr Tom Melican

Cr Peter Castaldo

Napier Waller Property Committee of Management Northern Alliance for Greenhouse Action (NAGA) Yarra Plenty Regional Library Board

Cr Peter Castaldo

Cr Alison Zandegu

Darebin Creek Management Committee Metropolitan Transport Forum

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Cr Peter Castaldo Cr Tom Melican Cr Mark Di Pasquale

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES MAYORAL ELECTION MEETING OF COUNCIL

Yarra Plenty Regional Library Audit Committee

Municipal Association of Victoria (MAV) MAV State Council – Representatives

7 NOVEMBER 2016

Cr Tom Melican Cr Mark Di Pasquale

DELEGATE/S Cr Tom Melican

SUBSTITUTE Cr Wayne Phillips

2. The Committees and other bodies be advised accordingly.

4.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

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MINUTES MAYORAL ELECTION MEETING OF COUNCIL

7 NOVEMBER 2016

Closure of Meeting The Meeting was closed at 8.15pm.

DATED:........................... DAY OF ........................... 2016

.............................................

MAYOR

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016