Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 11 May 2015 commencing at 7.45 pm
MINUTES THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3 PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 3 1. PETITIONS ...................................................................................................................... 4 Nil 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 4 Nil 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 4 Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 4 4.1 Laane Avenue, Rosanna - Traffic Investigation ....................................................... 4 4.2 Public Exhibition of Amendment C101 - Introducing Schedule 2 to the Special Building Overlay ...................................................................................................... 5 4.3 Warren Road, Viewbank – Proposed Children's Crossing ....................................... 5 4.4 Amendment to a permit for a new carport at 2/1 Della Torre Crescent, Ivanhoe (P352/2013) .............................................................................................. 6 4.5 Planning Permit Application for an additional 15 Electronic Gaming Machines and associated buidlings and works at Montmorency Eltham RSL (P1143/2014) .......................................................................................................... 7 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ..................... 8 5.1 Rate Capping Submission - Essential Services Commission Consultation Paper ...................................................................................................................... 8 5.2 Multicultural Advisory Committee - Vacancy of the position of committee chair ....... 9 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................... 9
These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
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MINUTES ORDINARY MEETING OF COUNCIL
6.1 6.2 6.3
11 MAY 2015
Operating and Capital Financial Management Report for the Period Ended 31 March 2015 ............................................................................................................. 9 Assembly of Councillors ........................................................................................ 10 Items for Noting .................................................................................................... 12
7. SEALING OF DOCUMENTS ......................................................................................... 12 Nil 8. NOTICES OF MOTION .................................................................................................. 12 8.1 Memorial and Commemorative Plaques Policy ..................................................... 12 9. GENERAL BUSINESS .................................................................................................. 12 9.1 Ivanhoe Redevelopment Aquatic Centre ............................................................... 12 9.2 ANZAC Centenary Lone Pine Tree Planting Ceremony ........................................ 12 9.3 The Festival of Ridvan .......................................................................................... 13 9.4 LOWER PLENTY DANCE GROUP - INTELLECTUAL DISABILITY DANCE GROUP ................................................................................................................ 13 10. URGENT BUSINESS..................................................................................................... 13 Nil CLOSURE OF MEETING TO THE PUBLIC......................................................................... 13 CLOSURE OF MEETING ..................................................................................................... 13
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
MINUTES ORDINARY MEETING OF COUNCIL
11 MAY 2015
The Meeting opened at 7.47pm.
The Mayor’s Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.
Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican. Apologies Councillor Jenny Mulholland and Councillor Wayne Phillips Leave of Absence Nil Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 27 April 2015 Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa
CARRIED
Disclosure of Interests Nil Presentation Nil
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
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MINUTES ORDINARY MEETING OF COUNCIL
11 MAY 2015
1. PETITIONS Nil 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT Nil 3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil
4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1
LAANE AVENUE, ROSANNA - TRAFFIC INVESTIGATION
EXECUTIVE SUMMARY A petition was presented to Council in July 2012 requesting Council consider a right turn ban to prevent traffic travelling northbound along Rosanna Road turning into Laane Avenue, or the permanent closure of Laane Avenue at Rosanna Road. A further petition was submitted in June 2013 requesting Council investigate the possibility of installing a physical device to permanently prohibit right turns into Laane Avenue from Rosanna Road. , At the 20 October 2014 meeting, Council considered a report in relation to traffic conditions at the intersections of Rosanna Road/Banyule Road and Rosanna Road/ Laane Avenue, Rosanna. Council resolved that VicRoads be requested to review the signal phasing at the Rosanna Road/Banyule Road intersection to consider increasing the time and opportunity for vehicles to turn right from Rosanna Road into Banyule Road. VicRoads conducted an investigation to determine the traffic signal phasing efficiency to meet the right turn demand. The data collected indicates that vehicles turning right into Banyule Road were given ample opportunity to make the right turn within one signal phase. The investigation also identified that some motorists ignore the “No Right Turn” signs and make an illegal turn into Laane Avenue during the restricted times. Resolution (CO2015/115) That Council: 1.
Note that the Rosanna Road/Banyule Road, Rosanna traffic signals provide adequate opportunity for vehicles turning right from Rosanna Road into Banyule Road.
2.
Notify Victoria Police of the illegal right turning movements occurring in the afternoon peak times in Laane Avenue from Rosanna Road, and request more frequent enforcement.
3.
Advise the primary petitioner of this resolution.
Moved: Cr Tom Melican Seconded: Cr Craig Langdon
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
MINUTES ORDINARY MEETING OF COUNCIL
4.2
11 MAY 2015
PUBLIC EXHIBITION OF AMENDMENT C101 - INTRODUCING SCHEDULE 2 TO THE SPECIAL BUILDING OVERLAY
Mr Lindsay Robins and Mrs Iris Anderson spoke on the item. EXECUTIVE SUMMARY Council’s C101 proposal is introducing a new Special Building Overlay, Schedule 2 (SBO2), with stormwater overland flow maps, into the Banyule Planning Scheme. The SBO2 will guide future development in local drainage areas, to respond to mapped stormwater risks. Public exhibition of Amendment C101 ended on 2 April 2015. About 100 submissions were received, and more than 20 gave support. Submissions were about: (1) consultation & information; (2) property value; (3) property insurance; (4) SBO2 mapping; (5) infrastructure capacity; (6) infrastructure maintenance; (7) SBO2 Schedule content, and (8) future development. Following public exhibition, Council can ask the Minister for Planning to appoint a Planning Panel to consider unresolved submissions that relate to the proposal. Once the Panel’s report is released, Council will receive a further report to consider if the amendment should be adopted, and whether any changes to the proposal are warranted. The Minister for Planning will then be asked to approve C101, so it can be gazetted and included in the Banyule Planning Scheme. Resolution (CO2015/116) That Council: 1.
Notes that public exhibition of Amendment C101 is now complete and no further submissions will be considered.
2.
Write to all submitters, informing of Council’s consideration of submissions and how concerns may be resolved.
3.
Write to the Minister for Planning, after all submitters have been contacted, requesting the appointment of a Planning Panel, and refer unresolved submissions to a Planning Panel in accordance with s23(1)(b) of the Planning and Environment Act 1987.
Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale 4.3
CARRIED
WARREN ROAD, VIEWBANK – PROPOSED CHILDREN'S CROSSING
EXECUTIVE SUMMARY A request has been received from Viewbank College to install a children’s crossing on Warren Road, Viewbank, owing to an increase of traffic and pedestrian volumes as a consequence of a growth in the number of enrolled students.. Subsequent investigations, including a traffic speed and volume survey, have confirmed that the construction of a crossing and appointment of a supervisor is warranted. The installation cost for a raised crossing on Warren Road is estimated at $35,000 and the provision of a permanent school crossing supervisor is estimated to cost approximately These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
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MINUTES ORDINARY MEETING OF COUNCIL
4.3
11 MAY 2015
WARREN ROAD, VIEWBANK – PROPOSED CHILDREN'S CROSSING CONT’D
$10,000 per year. It is being recommended that Council allocates additional funds within future budgets to build the crossing and allocate a supervisor. Resolution (CO2015/117) That Council: 1.
Consider allocating $35,000 within future Capital Works budgets for the design and construction of a raised children’s crossing on Warren Road, Viewbank.
2.
Following the installation of a children’s crossing on Warren Road: a. Fund the provision of a school crossing supervisor; b. Include the school crossing in future funding submissions for the VicRoads’ School Crossing Supervisor Subsidy Scheme; and
3.
Write to Viewbank College advising them of Council’s decision.
Moved: Cr Steven Briffa Seconded: Cr Craig Langdon
4.4
CARRIED
AMENDMENT TO A PERMIT FOR A NEW CARPORT AT 2/1 DELLA TORRE CRESCENT, IVANHOE (P352/2013)
EXECUTIVE SUMMARY The applicant has lodged an amendment to an existing permit to retain a double width shade sail carport and associated modified driveway, a bin storage area next to the carport, and other hard surfaces. The carport, and the associated widened driveway and footpaths is not supported as it is inconsistent with the preferred landscaping and car parking objectives within Council’s Residential Neighbourhood Character Policy, and vehicle crossing requirements. This report recommends an outcome that is considered to be appropriate. However, the recommendation is different to what has been requested by the applicant. Resolution (CO2015/118) That: 1.
The matter be deferred to a future Council meeting.
2.
An onsite meeting is arranged between interested Councillors and the land owner.
Moved: Cr Steven Briffa Seconded: Cr Rick Garotti
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
MINUTES ORDINARY MEETING OF COUNCIL
4.5
11 MAY 2015
PLANNING PERMIT APPLICATION FOR AN ADDITIONAL 15 ELECTRONIC GAMING MACHINES AND ASSOCIATED BUIDLINGS AND WORKS AT MONTMORENCY ELTHAM RSL (P1143/2014)
EXECUTIVE SUMMARY A Planning Permit application has been lodged to allow the placement of an additional 15 Electronic Gaming Machines to the Montmorency-Eltham RSL, associated buildings and works to create space for these additional machines, as well as new office and administration areas and other internal reconfiguration and renovation works. The increase in floor area also necessitated that this application is also for a the provision of car parking to the satisfaction of Council, with additional two car parking spaces are proposed to be provided following reconfiguration of three existing parallel car parking spaces opposite the premises. Council has been made aware of the applicant’s intention to apply for an increase in the number of permitted Electronic Gaming Machines on the site since 2013, and the lodgement of this planning application follows approval for this increase from the Victorian Commission for Gambling and Liquor Regulation (VCGLR) on 23 December 2014. As Council owns the land upon which the premises are located, any variation to the number of Electronic Gaming Machines permitted on the premises would also require a variation to the lease. Issues requiring consideration include the appropriateness of placing additional Electronic Gaming Machines at the premises, the impact of the proposed buildings and works, and any parking and traffic issues that could arise as a result of the proposal. Approval is recommended. Resolution (CO2015/119) That the item be deferred. Moved: Cr Steven Briffa Seconded: Cr Rick Garotti
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
11 MAY 2015
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1
RATE CAPPING SUBMISSION - ESSENTIAL SERVICES COMMISSION CONSULTATION PAPER
EXECUTIVE SUMMARY In the lead up to the State Election in November 2014, the then Opposition Labor Party announced that if elected, one of its policies would be to introduce rate capping for Victorian Councils. Upon its successful election, the State Government referred the development of the rate capping framework to the Essential Services Commission of Victoria (ESC). The ESC has been asked to complete the review by October 2015 for implementation in 2016-17. The ESC has now released its Consultation Paper (attached) on the proposed rate capping and variation framework. The Paper provides an overview of the local government sector, key principles that will guide the ESC’s review, and a series of questions about the potential design features of the rate capping framework. The questions raised include whether the Consumer Price Index (CPI) is an appropriate benchmark for cost increases, what consultation should occur with the community as part of a rate increase decision being made, how supplementary valuations should be treated, and the factors that should be taken into account for proposed rate increases above the rate of CPI. All councils have been encouraged to participate in the ESC consultation process. Submissions to the Consultation paper are due on 15 May. A submission has been prepared on behalf of Banyule (attached) which is based on feedback from Councillors, and information and views which have previously been circulated to the Community. Councillor Briffa left the Chamber at 8:25 pm. Councillor Briffa returned to the Chamber at 8:27 pm.
Resolution (CO2015/120) That Council: 1.
Note the release of the Essential Services Commission’s (ESC) Consultation Paper on Local Government Rates Capping and Variation Framework;
2.
Endorse Banyule’s Submission to the Consultation Paper (attached); and
3.
Forward a copy of the submission to the ESC by the due date of 15 May 2015.
Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale Cr Rick Garotti called for a division: FOR:
Cr Steven Briffa, Cr Mark Di Pasquale, Cr Tom Melican and Cr Craig Langdon
AGAINST:
Cr Rick Garotti
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
MINUTES ORDINARY MEETING OF COUNCIL
11 MAY 2015
The Chairperson declared the motion
5.2
CARRIED
MULTICULTURAL ADVISORY COMMITTEE - VACANCY OF THE POSITION OF COMMITTEE CHAIR
EXECUTIVE SUMMARY In October 2014 Council resolved to re-appoint Cr Garotti as the lead delegate and Cr Di Pasquale as the substitute delegate for Council’s Multicultural Advisory Committee. Cr Garotti has resigned from the position of lead delegate and the position is therefore vacant. Cr Di Pasquale is the substitute delegate. The involvement of Councillors in the Committee provides an essential link between the Committee and Council. The position of lead delegate also has responsibility for chairing the Committee meetings. This report considers the appointment of a new lead delegate and substitute delegate to the Multicultural Advisory Committee. Resolution (CO2015/121) That Council appoint Councillor Mark Di Pasquale as the lead delegate and Councillor Steven Briffa as the substitute delegate to the Multicultural Advisory Committee. Moved: Cr Steven Briffa Seconded: Cr Tom Melican
CARRIED
6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1
OPERATING AND CAPITAL FINANCIAL MANAGEMENT REPORT FOR THE PERIOD ENDED 31 MARCH 2015
EXECUTIVE SUMMARY The Operating and Capital Financial Management (OCFM) Report for March 2015 is presented in accordance with section 138 of the Local Government Act 1989 which requires quarterly statements to Council on the budgeted revenue and expenditure for the financial year with the actual revenue and expenditure to date. Operational Performance: Banyule City Council (BCC) has forecast to deliver an operating surplus of $6.41m (against the 2014/2015 adopted budget of a $6.0m deficit - $12.40m favourable to the full year budget). Greater revenue than budgeted has been forecasted to be received of $10.12m (7.82%). Expenditure is also tracking better than that budgeted by $2.28m (1.68%). The sales of strategic property are the main contributor with BCC reporting a net gain on disposal of assets of $9.22m greater than that budget. There are greater saving in the street lighting project, now estimated at $1.30m ($900k reported in December 2015 report).
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
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MINUTES ORDINARY MEETING OF COUNCIL
6.1
11 MAY 2015
OPERATING AND CAPITAL FINANCIAL MANAGEMENT REPORT FOR THE PERIOD ENDED 31 MARCH 2015 CONT’D
Operational savings have been reported in employee benefits of $1.09m and interest on income and investments $0.7m. A number of other smaller movements against budget, both favourable and unfavourable, are explained throughout this report and which have contributed to the overall favourable forecast position. Management will continue to review the operational and capital year to date variances throughout the year and amend the full year forecast as required. Capital Works and Initiatives Performance: At the end of March 2015 a total of $22.81m has been spent on capital works and initiatives against the approved budget of $49.26m (includes carry-forward projects). How these key projects are tracking against budget is detailed within this report. Resolution (CO2015/122) That the Operating and Capital Financial Management Report for the period 31 March 2015 be received. Moved: Cr Rick Garotti Seconded: Cr Tom Melican 6.2
CARRIED
ASSEMBLY OF COUNCILLORS
EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)
the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.
In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1
Date of Assembly:
27 April 2015
Type of Meeting:
Councillor Briefing
Matters Considered:
Items on the Council Agenda for the Ordinary Meeting of 27 April 2015 (excluding confidential items) as listed below: 1.1
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Petition for a Seat on Waterdale Road, Ivanhoe
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
MINUTES ORDINARY MEETING OF COUNCIL
1.2 4.1 4.2 4.3 4.4
4.5
5.1 6.1 6.2 6.3
6.4
11 MAY 2015
Petition to build a skate park in Petrie Park, Montmorency Pedestrian Movements - Rosanna Railway Station Ivanhoe Primary School - Parking Investigation One Flintoff Project - Progress Report 1 Flintoff Street, Greensborough - Proposed Council Offices - Planning Permit Application (No.P311/2015) Proposed development of eight three storey dwellings at 27 Livingstone Street, Ivanhoe (P315/14) Municipal Association of Victoria's Draft Strategic Work Plan 2015-16 Debt Management Strategic Plan Items for Noting Proposed Governance Local Law No.2 (2015) - Incorporating Meeting Procedures Code (2015) Assembly of Councillors
General Business Anzac Day Services Councillors Present:
Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican
Staff Present:
Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Peter Utri – Acting Director Corporate Services Gina Burden – Manager Governance & Communication Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Emily Outlaw – Council Governance Liaison Officer Sanjev Sivananthanayagam – Transport Engineer Joseph Tabacco – Manager Property & Economic Development Jackie Bernoth – Coordinator Development Planning
Others Present:
Nil
Conflict of Interest:
Nil
Resolution (CO2015/123) That the Assembly of Councillors report be received. Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
CARRIED 11
MINUTES ORDINARY MEETING OF COUNCIL
6.3
11 MAY 2015
ITEMS FOR NOTING
Resolution (CO2015/124) That Council note the following minutes/reports: 1.
The Banyule Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) Advisory Committee held on 14 April 2015
2.
The Banyule Disability and Inclusion Advisory Committee held on 15 April 2015
3.
The Banyule Multicultural Advisory Committee held on 16 April 2015
Moved: Cr Tom Melican Seconded: Cr Rick Garotti
CARRIED
7. SEALING OF DOCUMENTS Nil 8. NOTICES OF MOTION 8.1
MEMORIAL AND COMMEMORATIVE PLAQUES POLICY
Cr Craig Langdon submitted a Notice of Motion Resolution (CO2015/125) “That a report be prepared for Council’s consideration on the development and adoption of a policy and/or protocols for Memorials and Commemorative Plaques in Public Places.” Moved: Cr Tom Melican Seconded: Cr Steven Briffa
CARRIED
9. GENERAL BUSINESS 9.1
IVANHOE REDEVELOPMENT AQUATIC CENTRE
Cr Craig Langdon thanked all the staff involved in the $6m redevelopment of the Ivanhoe Aquatic Centre from the planning of the works, the building and to the opening event. Cr Langdon was honoured to officially open the redevelopment of the Centre last Saturday with the Deputy Mayor Cr Jenny Mulholland. Cr Langdon also paid tribute to all Councillors for their vision in upgrading many of Councils community facilities. 9.2
ANZAC CENTENARY LONE PINE TREE PLANTING CEREMONY
On Thursday May 7th Cr Craig Langdon was joined by Councillors Mulholland, Di Pasquale, Briffa, & Melican at the planting of a Lone Pine at Warringal Cemetery as part of the Anzac Centenary. He thanked all the staff involved with the event as well as the local RSLs, the Cemetery Association and local historian.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
MINUTES ORDINARY MEETING OF COUNCIL 9.3
11 MAY 2015
THE FESTIVAL OF RIDVAN
On Saturday May 2nd Cr Craig Landgon attended "The Festival of Ridvan" and the 40th Anniversary of the Bahas'is of Banyule. Cr Langdon paid tribute to the Bahas'is community for all their work within the City of Banyule. The Anniversary event was also acknowledged by a letter of appreciation from the Prime Minister of Australia.
9.4
LOWER PLENTY DANCE GROUP - INTELLECTUAL DISABILITY DANCE GROUP
On Friday May 1st the Lower Plenty Dance Group celebrated their 25th Anniversary and Cr Craig Langdon paid tribute to all those involved in their great work.
10. URGENT BUSINESS Nil Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1. Moved: Cr Tom Melican Seconded: Cr Steven Briffa
CARRIED
The Meeting was adjourned at pm.8.45pm The Meeting was closed to the public at 8.50pm.
Councillor Garotti left the Chamber at 8.45pm and did not return.
Closure of Meeting The Meeting was closed at 9.04pm
DATED:........................... DAY OF ........................... 2015
............................................. MAYOR
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 25 May 2015
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