Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 22 February 2016 commencing at 7.45pm
MINUTES PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 3 1. PETITIONS ...................................................................................................................... 4 Nil 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 4 2.1 Watsonia Pilot Busking Project ............................................................................... 4 2.2 Northern Region Trails Strategy .............................................................................. 5 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 6 Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 6 4.1 Taxi Rank Safety Program 2015-2016 .................................................................... 6 4.2 Draft Residential Parking Permit Policy ................................................................... 7 4.3 Victorian Government Review of the New Residential Zones .................................. 8 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ..................... 9 5.1 Community Development Grants Proposal ............................................................. 9 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 10 6.1 Proposed Leases for Montmorency, Rosanna and Ivanhoe Bowling Clubs ........... 10 6.2 Proposed Lease to The Scout Association of Australia, Victorian Branch ............. 11 6.3 Quarterly Financial Management Report for Period Ended 31 December 2015 ..................................................................................................................... 13 6.4 Assembly of Councillors ........................................................................................ 14 7. SEALING OF DOCUMENTS ......................................................................................... 17 7.1 Sealing of Documents 22 February 2016 .............................................................. 17
These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
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MINUTES ORDINARY MEETING OF COUNCIL
22 FEBRUARY 2016
8. NOTICES OF MOTION .................................................................................................. 17 8.1 75th Anniversary of Heidelberg Repatriation Hospital ........................................... 17 8.2 Bell St Mall Improvements .................................................................................... 18 9. GENERAL BUSINESS .................................................................................................. 18 9.1 Movies in the Park – IVANHOE PARK 13 February 2016 ..................................... 18 9.2 Age Friendly Champions ....................................................................................... 18 9.3 Watsonia RSL Trust Grants – 22 February 2016 .................................................. 19 9.4 Montmorency Eltham Trust RSL Grants................................................................ 19 9.5 Rotary International............................................................................................... 20 10. URGENT BUSINESS..................................................................................................... 20 CLOSURE OF MEETING TO THE PUBLIC......................................................................... 20
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
MINUTES ORDINARY MEETING OF COUNCIL
22 FEBRUARY 2016
EXTENSION OF PUBLIC FORUM Resolution (CO2016/26) That the Public Forum be extended for an additional 5 minutes. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
The Meeting opened at 7.53pm.
Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.
Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland. Apologies Nil
Leave of Absence
Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 8 February 2016 Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale
CARRIED
Disclosure of Interests Nil Presentation
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
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MINUTES ORDINARY MEETING OF COUNCIL
22 FEBRUARY 2016
1. PETITIONS Nil
2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1
WATSONIA PILOT BUSKING PROJECT
EXECUTIVE SUMMARY This report considers a range of issues in establishing a pilot busking project in Watsonia shopping centre including potential site location, current local laws and barriers and opportunities. There are clear aspirations in Council’s strategic vision for Watsonia, Picture Watsonia, to bring more activity and vibrancy to Watsonia to support and develop its ongoing role as a centre of commercial and community activity including bringing live music to the centre. A pilot busking project will seek to enhance the vibrancy of the shopping precinct by encouraging activity and entertainment within the area. Following the pilot project, Council may wish to consider revising its current approach to busking across the municipality. Resolution (CO2016/27) That: 1. A pilot busking project is commissioned within the Watsonia Shopping Centre for a duration of three months commencing 1 March 2016 and concluding on 31 May 2016. 2. The location for any busking activity during the pilot is concentrated to the: a. footpath on corner of Watsonia Road and Morwell Avenue. b. footpath leading to Watsonia Library from Watsonia Road. c. footpath outside 45-49 Watsonia Road. 3. Any busking performer is covered by Council’s public liability insurance, subject to meeting the appropriate criteria through the permit process. 4. Busking fees are reduced from $160 per day per permit to $20 for the 30 day period of the permit. 5. Busking permits can be granted for up to one month. 6. A report be presented to Council following delivery of the pilot project, evaluating its success. 7. Liaise with the traders association regarding a process to determine appropriate applicants. Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
MINUTES ORDINARY MEETING OF COUNCIL
2.2
22 FEBRUARY 2016
NORTHERN REGION TRAILS STRATEGY
EXECUTIVE SUMMARY Banyule has joined with the six other municipalities in Melbourne’s North Region and Sport and Recreation Victoria to develop the Northern Regional Trails Strategy. The Strategy defines a vision and plan for the development of an ‘off road’ trails network across the region. The proposed network of trails has been assessed using spatial, multi-criteria and cost benefit analysis. This process has identified 120 existing off-road regional trails and 96 proposed trails (comprising 121 individual projects), spanning 780 kilometres of accessible trails across the northern region. Of these projects 14 are within Banyule. Twenty-nine of the 121 trail projects have been identified as being regionally significant priorities and of these priority projects five are within the Banyule. The priority trail projects in Banyule identified by the strategy are those deemed to have the greatest alignment with regional priorities and the strongest potential for immediate implementation. The Strategy includes detailed and rigorous analysis and articulates the regional-scale economic, social and environmental benefits of developing a regional trails network across Melbourne’s metropolitan north. It provides a collaborative blue-print for future planning and development. The strategy will also serve as a valuable supporting document for grant applications to the other tiers of government. This report seeks Council’s endorsement of the strategy. Resolution (CO2016/28) That Council: 1.
Endorses the Northern Regional Trails Strategy.
2.
Agrees to make application for funding from Federal and State Governments in partnership with other Councils in the Northern Region.
3.
Use the strategy to advocate for new and improved trails in the Northern Region.
4.
Note that an extended and upgrade Northern Region Trails Network will provide additional “green” transport options throughout the region.
5.
Seeks further engagement with the Federal government through the Northern Mayors regional group.
6.
Note that the Banyule Trail Southern extension (Banksia Street to McArthur Road) is not part of the Main Yarra Trail, which Parks Victoria has indicated will remain unsealed.
Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
22 FEBRUARY 2016
3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1
TAXI RANK SAFETY PROGRAM 2015-2016
EXECUTIVE SUMMARY The Victorian Government through the Taxi Services Commission is working with Councils to improve safety for taxi passengers and drivers across the State. Applications for the 2015-2016 round of the Taxi Rank Safety Program are now open. The funding allows for improved CCTV, lighting, pedestrian barriers, weather shelters, signage, seating and road treatments at taxi ranks located on Council land. There are eight taxi ranks in Banyule with four located adjacent to railway stations – Heidelberg, Ivanhoe, Macleod and Watsonia, one in The Mall, Heidelberg West, and three located in shopping centres at Greensborough, Ivanhoe and Lower Plenty. Four of these locations have been assessed as possible candidates for the Taxi Rank Safety Program. The taxi rank locations are: Yarra Street, outside Heidelberg Railway Station Norman Street, outside Ivanhoe Railway Station Main Road, Lower Plenty Watsonia Road, Watsonia It is proposed that Council make a funding application to the Taxi Services Commission to improve infrastructure at these taxi ranks. Resolution (CO2016/29) That Council make a funding application to the Taxi Services Commission in relation to the following taxi ranks in Banyule:
Yarra Street, Heidelberg outside Heidelberg Railway Station; Norman Street, Ivanhoe outside Ivanhoe Railway Station; Main Road, Lower Plenty; and Watsonia Road, Watsonia.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
MINUTES ORDINARY MEETING OF COUNCIL
4.2
22 FEBRUARY 2016
DRAFT RESIDENTIAL PARKING PERMIT POLICY
Mr Roger Fyfe spoke to the item. EXECUTIVE SUMMARY The draft Residential Parking Permit Policy 2016-2020 (RPPP) has been developed following an extensive review of the current Residential Parking Permit Policy 2011-2015 and its operation. The draft RPPP includes updated provisions to manage the availability of onstreet parking spaces in a given area through a Residential Parking Permit Scheme (RPPS) in a fair and transparent manner. The draft RPPP is now proposed for public consultation. Responses to the draft will help inform a final RPPP, which is planned to be presented to Council for adoption in April/May to allow for the permit renewal process at the end of the financial year. Resolution (CO2016/30) That Council: 1. 2.
Approve the draft Residential Parking Permit Policy for consultation until 18 March 2016; Propose the fees as follows:
Permit Type First Residential Permit Second Residential Permit First Visitor Permit Second Visitor Permit 3.
Current Fee $25 per annum $40 per annum $40 per annum $60 per annum
Proposed Fee Free $25 per annum $40 per annum $60 per annum
Receive a further report on the feedback received during the consultation.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
4.3
22 FEBRUARY 2016
VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES
Mr Roger Fyfe and Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY The Minister for Planning has committed to a review of the new residential zones by seeking submissions from Councils on the effectiveness of the new zones. On the 19 October 2015, Council made a submission to the Minister which outlined its satisfaction with the Residential Growth Zone and General Residential Zone, but highlighted some aspects of the Neighbourhood Residential Zone (NRZ) that should be reviewed, such as the way the mandatory controls can be varied in local schedules. In November 2015, the Minister appointed the Managing Residential Development Advisory Committee (MRDAC) to report on the application of zones that provide for residential development having regard to managing growth, proximity to transport and jobs, housing affordability and diversity. The MRDAC is now seeking submissions that respond to its Terms of Reference, the State of Play Report and a list of suggested improvements to the residential zones prepared by the Managing Residential Development Taskforce (the Taskforce). A draft submission has been prepared that reinforces the issues raised in Council’s previous submission and responds to the Residential Zones State of Play Report and List of Suggested Changes. In particular, it acknowledges the list of suggested improvements address the fundamental concerns Council has with the NRZ. Resolution (CO2016/31) That Council: 1.
Lodge a submission to the Victorian Government’s review of the Residential Zone which recommends: (a) A review of the Neighbourhood Residential Zone with locally tailored schedules; (b) Greater weight given to key design tools used to achieve better residential development; (c) A streamlined planning scheme amendment process and clarity around the strategic work required to prepare amendments to the residential zones; (d) State Government monitoring of the effectiveness of the Residential across Metropolitan Melbourne in order to find a uniform approach to applying local variations and (e) Undertakes further consultation on any further major changes proposed noting that the zones have only recently been introduced. (f) Write to the Minister for Planning advising that Banyule City Council is prepared to host a local forum on this matter.
2.
Presents its submission at a Directions Hearing in March 2016.
Moved: Cr Wayne Phillips Seconded: Cr Rick Garotti
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
MINUTES ORDINARY MEETING OF COUNCIL
22 FEBRUARY 2016
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1
COMMUNITY DEVELOPMENT GRANTS PROPOSAL
Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY Council distributes $250,000 annually through its Community Development Grants (CDG) program. This includes $50,000 for the Environmental Sustainability Grants. In addition, it manages and administers the various trust grants on behalf of Greensborough, Montmorency/Eltham and Watsonia Returned Services League (RSL’s). Council’s approach to managing and implementing its grants program has been developed over years of reflective learning on its experience of being a grant maker. The community grants process is a means by which Council can address community needs through the provision of funding to local groups, agencies and individuals. Grants are an investment in the community, strengthening community organisations and building bridges between these groups and Council. As part of this continuous improvement program, the programming and distribution of the various grant pools has been enhanced to better respond to community need. The revised grant streams will include one combined RSL grant round per annum, one major CDG funding round per annum and a rapid response equipment grant pool offered throughout the year. Resolution (CO2016/32) That Council: Implements the current Grants Guidelines for an annual Community Development Grant Round, an annual Returned Services League (RSL) Grant Round and a year round rapid response Equipment Grant pool to commence in 2016 calendar year.
Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
22 FEBRUARY 2016
6. PERFORMANCE - USE OUR RESOURCES WISELY PROCEDURAL MOTION Resolution (CO2016/33) That items 6.1, 6.2, 6.3, 6.4 and 7.1 be considered together. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
6.1
CARRIED
PROPOSED LEASES FOR MONTMORENCY, ROSANNA AND IVANHOE BOWLING CLUBS
EXECUTIVE SUMMARY Montmorency Bowling Club Inc currently operates from Council-owned land at 12-28 Mountain View Road Montmorency. Ivanhoe Bowling Club Inc currently operates from Council-owned land at 9 John Street Ivanhoe and Rosanna Bowling Club Inc currently operates from Council-owned land at 1-9 Strasborg Road Rosanna (Clubs). The former Eltham and Heidelberg Councils leased the land and improvements at these locations to the Clubs under separate leases. These leases have now expired. The proposal, which is to enter into new leases with the three Clubs, has triggered the need to give public notice under section 190 of the Local Government Act 1989 (Act). In accordance with section 190 of the Act, public notice was given in the “Heidelberg Leader” on 12 January 2016 and “Diamond Valley Leader” on 13 January 2016, with the public invited to make submissions on the proposal in accordance with section 223 of the Act. The submission period closed at 5:00pm on 10 February 2016. No submissions were received in relation to the lease to the Montmorency and Rosanna Bowling Clubs. One submission was received in relation to the lease to the Ivanhoe Bowling Club. The purpose of this report is for Council to consider the written submission received and to hear from the submitter who requested to be heard in support of their written submission. The submitter has been advised that Council will hear from submitters at its Ordinary Meeting of 22 February 2016. This report also seeks Council’s decision on the granting of leases to Montmorency and Rosanna Bowling Clubs for the term of five (5), with no further term, for the commencing rent of $104.00 per annum plus GST and annual CPI increments. Resolution (CO2016/34) That: 1.
Having complied with sections 190 and 223 of the Local Government Act 1989: a. by giving public notice in the “Heidelberg Leader” on 12 January 2016 and “Diamond Valley Leader” on 13 January 2016; and b. by providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 22 February 2016 to be heard at that meeting; and c. by recording that one (1) submission was received;
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
MINUTES ORDINARY MEETING OF COUNCIL
22 FEBRUARY 2016
Council grants, to Montmorency Bowling Club Inc and Rosanna Bowling Club Inc, a lease of the Council-owned land and improvements currently occupied by those clubs at 12-28 Mountain View Road, Montmorency and 1-9 Strasbourg Road Rosanna respectively, for the term of five (5) years at the commencing rent of $104.00 per annum plus GST and annual CPI increments. 2.
The necessary documentation to effect the leases to the Montmorency Bowling Club Inc and the Rosanna Bowling Club Inc be signed and sealed at the appropriate time.
3.
Council consider the submission received and hear from the submitter in respect of Council’s intention to lease part of the land and improvements at 9 John Street Ivanhoe to the Ivanhoe Bowling Club Inc.
4.
At its Ordinary Meeting on 7 March 2016, Council determine the granting of the proposed lease of part of the land and improvements at 9 John Street Ivanhoe to the Ivanhoe Bowling Club Inc, noting that one (1) submission was received and that this submission was considered and the submitter heard by Council at its Ordinary Meeting on 22 February 2016.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti 6.2
CARRIED
PROPOSED LEASE TO THE SCOUT ASSOCIATION OF AUSTRALIA, VICTORIAN BRANCH
EXECUTIVE SUMMARY The Scouts Association of Australia Victorian Branch (Scouts), many years ago, constructed a number of scout hall buildings on Council-owned land within the municipality. The former Heidelberg, Diamond Valley and Eltham Councils leased the land, on which the buildings were constructed, to the Scouts under separate leases. These leases have now expired. The proposal, which is to enter into a new lease for the term of five (5) years, has triggered the need to give public notice under section 190 of the Local Government Act 1989 (Act). In accordance with section 190 of the Act, public notice was given in the “Heidelberg Leader” on 12 January 2016 and “Diamond Valley Leader” on 13 January 2016, with the public invited to make submissions on the proposal in accordance with section 223 of the Act. The submission period closed at 5:00 pm on 10 February 2016 with no submissions being received. The new lease will provide for the leasing of Council-owned land currently occupied by existing scout halls located at: Yandell Reserve Rossi Park Chelsworth Park Willinda Park AK Lines Reserve Telfer Reserve De Winton Park Donaldsons Creek Reserve Petrie Park Alma Play Park
37 St Helena Road, Greensborough 48 Ford Street, Ivanhoe 18 Irvine Road, Ivanhoe 21A Talbot Street, Greensborough 10 Peters Street, Watsonia 20 Noorong Avenue, Bundoora 1 Grove Road, Rosanna 49 Hawker Street, Ivanhoe 16 Mountain View Road, Montmorency 10 Para Road, Lower Plenty
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
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MINUTES ORDINARY MEETING OF COUNCIL
22 FEBRUARY 2016
This report seeks Council’s decision on the granting to the Scouts, with respect to ten sites referred to above, a lease for the term of five (5) years with no further term for the commencing rent of $1,040 per annum plus GST and annual CPI increments. Resolution (CO2016/35) That: 1. Having complied with sections 190 and 223 of the Local Government Act 1989: a. by giving public notice in the “Heidelberg Leader” on 12 January 2016 and “Diamond Valley Leader” on 13 January 2016; and b. by providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 22 February 2016 to be heard at that meeting; and c. by recording that no submissions have been received; Council grants to The Scouts Association of Australia, Victorian Branch, a lease of the Council-owned land currently occupied by existing scout halls located at: Yandell Reserve Rossi Park Chelsworth Park Willinda Park AK Lines Reserve Telfer Reserve De Winton Park Donaldsons Creek Reserve Petrie Park Alma Play Park
37 St Helena Road Greensborough 48 Ford Street Ivanhoe 18 Irvine Road Ivanhoe 21A Talbot Street Greensborough 10 Peters Street Watsonia 20 Noorong Avenue Bundoora 1 Grove Road Rosanna 49 Hawker Street Ivanhoe 16 Mountain View Road Montmorency 10 Para Road Lower Plenty
for the term of five (5) years commencing on 1 July 2015, for an annual rental of $1,040 per annum plus GST and annual CPI increments. 2.
The necessary documentation to effect the lease be signed and sealed at the appropriate time.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
MINUTES ORDINARY MEETING OF COUNCIL
6.3
22 FEBRUARY 2016
QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015
EXECUTIVE SUMMARY The Quarterly Financial Management Report for December 2015 is presented in accordance with section 138 of the Local Government Act 1989 which requires quarterly statements to Council on the budgeted revenue and expenditure for the financial year with the actual revenue and expenditure to date. Operational Performance: Banyule City Council (BCC) has forecast to deliver an operating surplus of $1.92m. The operating surplus is $1.26m higher than the previous quarter figure and represents a projected reduction against the adopted budget of $0.81m (2015/2016: $2.73m). Banyule City Council has reported a deficit in grants commission (financial assistance grants) revenue in the current year of $2.47m. This is a significant contributor to the yearly forecast being below budget. $2.29m of this amount was received and reported in the previous financial year. A greater than budgeted net gain on the disposal of assets of $2.45m has assisted in offsetting some of the activities identified during the year that have had an impact on the operating surplus. The unfavourable variances in materials, contracts and services expense and loss of rental income are associated with the disposal of assets. After considering these costs the adjusted net gain on disposal is significantly reduced to below $1m. Key variances are explained throughout the report under each activity type. Capital Works and Initiatives Performance: At the end of December 2015 a total of $10.29m excluding committals has been spent on capital works and initiatives against the approved year to date budget of $18.48m (includes carry-forward projects). Capital Works and Initiatives planned spend for the year is projected to be $48.97m (12% below budget). This is lower than previous quarter figure and represents a reduction of $7.8m. The reduction in forecast against budget is due to projects being carried forward into the next financial year(s). Specific adjustments are $4.48m spend related to the Greensborough Office Accommodation capital project and $2.7m budgeted project spend related to the Basketball Court capital project (Banksia Secondary College) (CO2016/36) Resolution That the Quarterly Financial Management Report for the period 31 December 2015 be received. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
CARRIED
13
MINUTES ORDINARY MEETING OF COUNCIL
6.4
22 FEBRUARY 2016
ASSEMBLY OF COUNCILLORS
EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)
the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.
In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1
Date of Assembly:
1 February 2016
Type of Meeting:
Councillor Briefing
Matters Considered:
Others Present:
1. Banyule Safe Travel Plan 2. Regional Trails Strategy 3. Possum Hollow Lease 4. Shop 48, The Mall – Harmony Centre 5. Grants Update 6. Dumped Rubbish Strategy 7. Bellfield Masterplan Steven Briffa Craig Langdon Tom Melican Jenny Mulholland Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Peter Benazic – Manager Parks & Gardens Jeff Parks – Open Space Planning Co-ordinator Giovanna Savini – Manager Youth & Family Services Russell Darling – Manager Operations Vincent King - Waste Management & Cleansing Co-ordinator Joseph Tabacco - Manager, Property & Economic Development Nil
Conflict of Interest:
Nil
Date of Assembly:
1 February 2016
Type of Meeting:
Councillor Briefing
Matters Considered:
Strategic Budget Discussions
Councillors Present:
Staff Present:
2
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
MINUTES ORDINARY MEETING OF COUNCIL
3
22 FEBRUARY 2016
Councillors Present:
Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips
Staff Present:
Others Present:
Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio - Director Corporate Services Tania O’Reilly - Manager Finance & Procurement Nil
Conflict of Interest:
Nil
Date of Assembly:
8 February 2016
Type of Meeting:
Councillor Briefing
Matters Considered:
Items on the Council Agenda for the Ordinary Meeting of 8 February 2016 (excluding confidential items) as listed below: 1.1 1.3 2.1 4.1 4.2 4.3 4.4 4.5
4.6 6.1 6.2 6.3 6.4 6.5 6.6
6.7 7.1 8.1
Petition for Parking Restrictions - Elphin Street, Ivanhoe, East of Waterdale Road Studley Road, Ivanhoe - Review of Parking Arrangements Fernside Avenue, Briar Hill - Children's Crossing Supervisor Renaming of Mental Health Reserve, Bundoora Traffic around Loyola College, Watsonia Port Phillip and Westernport Regional Flood Management Strategy Erection of boundary fencing at 4 Radio Drive, Viewbank Proposed Amendment of Planning Permit P589/2005 to include 'Packaged Liquor Licence' at 85-87 Silverdale Road, Eaglemont Ivanhoe Grammar School - Transition to Compliance Council Elections 2016 Preschool Leases - Commence statutory procedures Watsonia Pool Lease: 20 Liat Way, Greensborough Assembly of Councillors Items for Noting 7 Dudley Street, Ivanhoe - Proposed Discontinuance of RW053 and Sale of Land - Hearing of Submissions 7 Flintoff Street, Greensborough - Proposed lease of car parking spaces Sealing of Documents New Pedestrian Crossing - Heidelberg Road,
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
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MINUTES ORDINARY MEETING OF COUNCIL
8.2 8.3 8.4 Councillors Present:
Staff Present:
4
22 FEBRUARY 2016
Ivanhoe, near The Boulevard Status of Closure of Myrtle Street, Linden Avenue and Forster Street, Heidelberg Heights Proposed closure of Commonwealth Bank Heidelberg West Reconciliation Week 2016
Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Gina Burden – Manager Governance & Communication Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Joseph Tabacco – Manager, Property & Economic Development Joel Elbourne – Manager, Urban Planning & Building Kellie O’Shea – Senior Governance Officer Ellen Kavanagh – Governance Officer
Others Present:
Nil
Conflict of Interest:
Jenny Mulholland – Item 1.2 (Not discussed in the Assembly)
Date of Assembly:
15 February 2016
Type of Meeting:
Councillor Briefing
Matters Considered:
1. Disability Review Communications Plan 2. Residential Parking Permits 3. Vic Roads Briefing on North Eastern Truck Curfew and Bolton Street Upgrade 4. Update on the Progress 2015/2016 Program 5. One Flintoff Project Update
Councillors Present:
Staff Present:
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6. Budget Development Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
MINUTES ORDINARY MEETING OF COUNCIL
Others Present: Conflict of Interest:
22 FEBRUARY 2016
James Kelly - Manager Assets & Infrastructure Tania O’Reilly - Manager Finance & Procurement Giovanni Savini – Manager Youth & Family Services Lisa Raywood - Manager Health & Aged Services Shawn Neilson - Community & Social Planner Daniel Kollmorgen – Manager Transport, Sustainability and Municipal Laws Bailey Byrnes - Transport Planning Team Leader Arun Chopra - Manager Capital Projects David Teague and Bryan Sherritt (VicRoads) Nil
Resolution (CO2016/37) That the Assembly of Councillors report be received. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
7. SEALING OF DOCUMENTS 7.1
SEALING OF DOCUMENTS 22 FEBRUARY 2016
Resolution (CO2016/38) That the Common Seal of the Banyule City Council be affixed to the Instrument of Authorisation for Allison Wood. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
8. NOTICES OF MOTION 8.1
75TH ANNIVERSARY OF HEIDELBERG REPATRIATION HOSPITAL
Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2016/39) “That Council acknowledge and pay tribute with a plaque to Austin Health’s Heidelberg Repatriation Hospital on its 75th Anniversary.” Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
8.2
22 FEBRUARY 2016
BELL ST MALL IMPROVEMENTS
Cr Craig Langdon submitted a Notice of Motion Mr Kevin Biaggini spoke to the item. Resolution (CO2016/40) “That Council consider as part of the 2016/17 budget considerations the following: (a) the removal of the existing and now dated statue at the Bell Street entrance Bell Street Mall.
of the
(b) the erection of 3 flag poles to fly the Official Flags of Australia comprising the Australian Flag, the Aboriginal Flag and the Torres Strait Islander Flag. The Australian Flag be located on the centre flag pole which is higher than the other two flag poles in line with protocol. The installation of the flag poles should make use of the existing lighting associated with the statues (to be removed). (c) the placement of a cenotaph type rock at the Tobruk Street entrance of the Bell Street Mall and an interpretive sign to commemorate the significance of the street naming within Heidelberg West. (d) that the current statue be offered as public art to any local community group moved to an alternative location which may better suit it. (e) That Council seek confirmation from the Bell Street Mall Traders undertake the proposed actions outlined above”. Moved: Cr Rick Garotti Seconded: Cr Craig Langdon
or
Association to
CARRIED
9. General Business 9.1
MOVIES IN THE PARK – IVANHOE PARK 13 FEBRUARY 2016
Cr Jenny Mulholland & Craig Langdon attended Ivanhoe Park, for the screening of Cinderella. A good time had by all and thanked all staff involved in the organisation of the event. 9.2
AGE FRIENDLY CHAMPIONS
Councillor Jenny Mulholland attended the Age-Friendly Champions meeting held 18 February 2016 being the first birthday celebration. In 2014-2015 the guide was pilot tested in fifteen communities across twelve countries which covered all of the World Health Organisation regions. Banyule City Council was the only Australian site selected for the pilot, and is featured as one of the case studies in the guide. Special thank you to Allison Beckwith, Lisa Raywood, Leanne Horvath ,Catherine Simcox and the Age-friendly Advisory committee and Champions for the positive ongoing work and messages.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
MINUTES ORDINARY MEETING OF COUNCIL
9.3
22 FEBRUARY 2016
WATSONIA RSL TRUST GRANTS – 22 FEBRUARY 2016
Cr Garotti attended the Watsonia RSL Trust Grants Presentation at the Watsonia RSL, held this morning. The event was also attended by the Mayor, Cr Craig Langdon, Cr Tom Melican and Allison Beckwith, Director Community Programs, Giovanna Savini, Manager Youth and Family and Karen Molinaro, Community Liaison & Support Officer. The Recipients of the $200,000 Grants were : Banksia Palliative Care Berry Street Victoria Bundoora Football/Netball Club Bundoora Pre School Diamond Valley Foodshare Interlaken Preschool Kalparrin Early Childhood Intervention Program Lower Plenty Kindergarten Noraccom Rosanna Bowling Club Rosanna Tennis Club St Helena Preschool St Pius X Primary School Watsonia Occasional Care Watsonia Scouts Watsonia Tennis Club Yallambie Park Preschool
9.4
MONTMORENCY ELTHAM TRUST RSL GRANTS
Cr Briffa advised that the Montmorency Eltham Trust grants was held on 16 February 2016. The event was attended by the Mayor, Cr Craig Langdon, Crs Jenny Mulholland and Tom Melican and Simon McMillan, Chief Executive Officer, Giovanna Savini, Manager Youth and Family and Karen Molinaro, Community Liaison & Support Officer.
Bellfield Community Garden Diamond Valley Community Support Eltham Basketball Club Eltham High VCAL Eltham Men’s Shed Eltham Bowls Club Friends of Salt Creek and Associated Parklands Greensborough Preschool Montmorency Bowling Club Montmorency Senior Football Netball Club Sherbourne Preschool Yallambie Tennis Club
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016
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MINUTES ORDINARY MEETING OF COUNCIL
9.5
22 FEBRUARY 2016
ROTARY INTERNATIONAL
Cr Di Pasquale congratulated Rotary International on its 111th Anniversary for the 23 February 2016. To celebrate the 111 anniversary and the ongoing 100th anniversary of World War I, Rotary club of Greensborough Central held a meeting at the Greensborough War Memorial on this evening and unfurled the three flagpoles (III) that will fly the Australian, RSL and Rotary International flags. Thanks to the Greensborough RSL, Rotary Greensborough Club, Greensborough traders, Geoff Glynn, Director Assets and City Services and team.
10. Urgent Business
Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2 and 11.3. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
The Meeting was adjourned at 9.04pm.
The Meeting was closed to the public at 9.09pm.
DATED:........................... DAY OF ........................... 2016
............................................. MAYOR
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 7 March 2016