Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 14 April 2014 commencing at 7.45
MINUTES THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3 PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 3 1. PETITIONS ...................................................................................................................... 4 1.1 Proposed development (24 units) at No. 128 Locksley Road, Eaglemont ............... 4 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 4 2.1 Australian Made, Australian Grown Campaign Membership ................................... 4 2.2 Department of Transport, Planning and Local Infrastructure, Sport and Recreation Victoria (SRV): Community Facility Funding Program ........................... 5 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 5 Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 6 4.1 Traffic and Parking Concerns in Watsonia .............................................................. 6 4.2 Proposed Sale of 52 Haig Street, Heidelberg Heights (Former Haig Street Primary School site) ................................................................................................ 7 4.3 210, 214-216 Burgundy Street, Heidelberg ............................................................. 8 4.4 33-35 Elwers Street, Watonia North - Proposed Sale of Land ............................... 10 4.5 Notice of Intention to declare a Special Charge - Heidelberg Central Precinct ...... 11 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 13 5.1 Motions for Municipal Association Victoria (MAV) State Meeting........................... 13 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 14 6.1 Governance and Conduct Legislative Amendments .............................................. 14 6.2 Assembly of Councillors ........................................................................................ 14 6.3 Community Information and Support Services Review .......................................... 17
These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
14 APRIL 2014
7. SEALING OF DOCUMENTS ......................................................................................... 18 7.1 Sealing of Documents ........................................................................................... 18 8. NOTICES OF MOTION .................................................................................................. 18 Nil 9. GENERAL BUSINESS .................................................................................................. 18 9.1 Graffiti. Everyone's Business ................................................................................ 18 10. URGENT BUSINESS..................................................................................................... 19 10.1 Traffic Management for Heidelberg RSL ANZAC Day Events ............................... 19 CLOSURE OF MEETING TO THE PUBLIC......................................................................... 19
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
14 APRIL 2014
EXTENSION OF PUBLIC FORUM (CO2014/84) Resolution That the Public Forum be extended by 10 minutes. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
The Meeting opened at 7.55pm.
The Mayor’s Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.
Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland. Apologies Cr Wayne Phillips, Cr Mark Di Pasquale Leave of Absence Nil
Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 31 March 2014 Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland
CARRIED
Disclosure of Interests Nil
Presentation Cr Craig Langdon presented a certificate of appreciation to Cr Steven Briffa for his efforts in raising funds for the Bupa Around the Bay challenge.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
14 APRIL 2014
1. PETITIONS 1.1
PROPOSED DEVELOPMENT (24 UNITS) AT NO. 128 LOCKSLEY ROAD, EAGLEMONT
Mrs Diane Myrteza, Mr Charles Hedinger, Mr Miro Rukavina and Mr Kevin Biaggini spoke on the item. SUMMARY A petition with 153 signatures has been received seeking the refusal of the application for a planning permit for an apartment building at 128 Locksley Road, Eaglemont. Resolution (CO2014/85) That: 1.
Council receives and notes the petition.
2.
Concerns raised in the petition be considered by Officers in assessing the merits of the application.
3.
The primary petitioner is advised accordingly.
Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
CARRIED
2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1
AUSTRALIAN MADE, AUSTRALIAN GROWN CAMPAIGN MEMBERSHIP
SUMMARY This report explores the opportunity for Council membership of the Australian Made Australian Grown (AMAG) campaign. Resolution (CO2014/86) That Council considers Australian Made Australian Grown membership once consideration has been given to the strategic approach to Council’s economic development activities within the emerging Economic Development Plan. Moved: Cr Rick Garotti Seconded: Cr Tom Melican
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
2.2
14 APRIL 2014
DEPARTMENT OF TRANSPORT, PLANNING AND LOCAL INFRASTRUCTURE, SPORT AND RECREATION VICTORIA (SRV): COMMUNITY FACILITY FUNDING PROGRAM
SUMMARY To consider projects for submission for the Department of Transport, Planning and Local Infrastructure, Sport and Recreation Victoria (SRV) 2015/16 Community Facility Funding Program and provide matching required funds in the 2015/16 Capital Works program for the successful applications. Resolution (CO2014/87) That Council: 1.
Endorse the following projects and request officers submit project proposals to Sport and Recreation Victoria within the following funding categories: (a) Major Facilities – Banksia Street Stadium (b) Minor Facilities - Anthony Beale Reserve Regional Playground Stage 1; Realignment of Main Yarra Trail at Banyule Flats and Poulter Reserve Sports Field Lighting (c) Soccer Facilities - Cartledge Reserve Sports Field Lighting Upgrade and Partingtons Flat Reserve Pitch Restructure (d) Planning - Olympic Park Master Plan
2.
Acknowledges it will match funding if all projects progress to full application and are successful.
3.
Receive a further report following successful notification of funding from SRV and refer matching funding requirement to the 2015/16 budget process.
Moved: Cr Steven Briffa Seconded: Cr Tom Melican
CARRIED
3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
14 APRIL 2014
4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1
TRAFFIC AND PARKING CONCERNS IN WATSONIA
SUMMARY Residential concerns were raised with Council regarding parking and traffic on three connected streets in Watsonia: Kenmare Street, Black Street and Lambourn Road. A road safety investigation into the concerns raised highlighted that Kenmare Street and Lambourn Road ranks as a high level and medium level priority respectively, amongst the streets considered for future funding of traffic calming when assessing road safety risks. Black Street does not currently warrant consideration for traffic calming measures at this time. Further investigation will need to be conducted to determine the most appropriate traffic management solution for Lambourn Road and Kenmare Street, prior to the streets being added to the Capital Works Program. On street parking availability along Black Street and Kenmare Street are considered to be at an acceptable level. However, a high volume of vehicles park on Lambourn Road near the Community Hall, which is likely associated with patrons accessing the facility. To address the access concerns along Lambourn Road outside of business hours, the existing No Stopping restrictions should be altered to operate at all times, following the consultation with adjacent property occupiers. In addition, parking bays should be marked along Lambourn Road within the permitted on-street parking areas, to guide motorists to park legally. In the longer term, further investigations can be undertaken to determine the feasibility of providing indented parking on one or both sides of Lambourn Street, near the Community Hall. Should such a project be feasible, funding would need to secured through Council’s Capital Works Program. Resolution (CO2014/88) That Council: 1. Consult with the residents of Kenmare Street to determine the level of support for the alteration of the existing time-based No Stopping restrictions to permanent No Stopping restrictions and implement the restrictions if supported; 2. Arrange for parking bays to be marked on Lambourn Road near the vicinity of the Community Hall, to coincide with the permitted parking areas on-street; 3. Further investigate an appropriate traffic management proposal for Lambourn Road, including whether indented parking bays could be accommodated, adjacent to the Watsonia Community Hall and add the proposal to Council’s Capital Works Program for future funding consideration; 4. Further investigate an appropriate traffic management proposal for Kenmare Street, between Herbert Road and Greenwood Drive, and add the proposal to Council’s Capital Works Program for future funding consideration; and 5. Notes that the installation of traffic calming devices is not considered warranted in Black Street at this time. Moved: Cr Rick Garotti Seconded: Cr Tom Melican
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
4.2
14 APRIL 2014
PROPOSED SALE OF 52 HAIG STREET, HEIDELBERG HEIGHTS (FORMER HAIG STREET PRIMARY SCHOOL SITE)
SUMMARY To consider submissions and determine the sale of the land known as 52 Haig Street, Heidelberg Heights, being the former Haig Street Primary School. Resolution (CO2014/89) That Council: 1.
Having considered submissions and complied with the provisions of Section 189 of the Local Government Act 1989 by giving public notice of Council’s intention to sell the Council owned land known as 52 Haig Street, Heidelberg Heights now directs that the Land can be sold to a prospective purchaser to be determined after evaluation of the tenders received through the Request for Tender (RFT) process.
2.
Write to the submitter advising of the decision and the reasons for the decision.
Moved: Cr Steven Briffa Seconded: Cr Craig Langdon
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
4.3
14 APRIL 2014
210, 214-216 BURGUNDY STREET, HEIDELBERG
Dr Narelle Spencer, Ms Julie Macpherson, Mr Grant Davies, Ms Barbara Smith, Dr Coral Tudball and Mr Michael Pain spoke on the item. SUMMARY The proposal seeks to increase the level of medical service provision at Warringal Hospital. It is proposed to increase the floor area of an approved five storey medical services building (currently under construction) by building three additional levels on top of the approved building to provide a structure with a maximum height of eight storeys, including a roof top plant and equipment level. Part of the seventh floor of the building will project above the 25 metre preferred height for this part of the Heidelberg Specialised and Major Activity Centre with all of the plant and equipment level with further project above this height. Relocation of the car park entry to the eastern side of this building is also proposed. A new ‘port cochere’ entry to southern side of the building from Barkly Place with four operating theatres in the canopy structure above, reduction of on-site car parking provision and erection of internally illuminated signage is also proposed. Resolution (CO2014/90) That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Notice of Decision to Grant an Amended Planning Permit be issued in respect of Application No. P1009/2008 to enable the endorsement of amended plans generally in accordance with the advertised plans received by Council on 22 November 2013 for Amendment of Planning Permit P1009/2008 for Buildings and works associated with a multi-level addition to an existing hospital (including 62 additional beds and car parking) to increase building height by three storeys (including plant level), extension and external alteration to provide additional medical facilities (including a further 65 additional beds), relocation of car park entry to eastern side of building, new driveway and access to building entry, reduction of on site car parking provision and erection of internally illuminated signage at 210 and 214 – 216 Burgundy Street, Heidelberg, subject to the following additional conditions to those already forming part of the permit: Section 173 Agreement
Unless otherwise agreed in writing by the Responsible Authority, before the commencement of the works permitted by this amended permit commences, the owner of the land at 216 Burgundy Street, Heidelberg must enter into an agreement with the Responsible Authority pursuant to Section 173 of the Planning and Environment Act 1987 to the satisfaction of the Responsible Authority and such agreement shall require that: (a)
Unless otherwise agreed in writing by the Responsible Authority, a minimum of 83 additional car parking spaces and associated landscaping are to be provided by the owner/permit holder within the Heidelberg Activity Centre close to the subject site prior to the commencement of the use (provision of an additional 65 beds approved under amendment to Permit P1009/2008).
A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
4.3
14 APRIL 2014
210, 214-216 BURGUNDY STREET, HEIDELBERG cont’d
Landscaping Plan
The development permitted by this permit must not be commenced until a satisfactory detailed landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include: (a)
Details of planting within and adjacent to the Barkly Place port cochere;
(b)
The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal within this area;
(c)
Provision of formed garden beds with edging around the landscape zone within the front setback to prevent cars parking within those areas
(d)
Planting adjacent to driveways and within landscaping zones to consist of varying heights and species;
(e)
An indigenous and/or drought tolerant planting theme;
(f)
A schedule of all proposed trees, shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as specified;
(i)
Location and details of paving, steps, retaining walls, fence design details and other landscape works including cut and fill.
Amenity
Noise emissions from any equipment required for refrigeration, air-conditioning, heating, ventilation and the like must comply with State Environment Protection Policy (Control of Noise from Commerce, Industry and Trade) No. N-1 to the satisfaction of the Responsible Authority. Details of materials and finishes and the acoustic treatment of the proposed roof/plant level screening.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
4.4
14 APRIL 2014
33-35 ELWERS STREET, WATONIA NORTH - PROPOSED SALE OF LAND
SUMMARY To consider submissions and determine whether or not to sell part of the Council-owned land known as 33-35 Elwers Street, Watsonia North. Resolution (CO2014/91) That: 1.
Having considered the submission received and, having complied with the provisions of Section 189 and Section 223 of the Local Government Act 1989, by giving public notice of Council’s intention to sell lot 1 & 2 on PS718674R and being of the opinion that the subject land is surplus to Council’s and the community’s needs for the following reasons: a. b.
c.
the subject land is included in the Residential 1 Zone (R1Z) under the Banyule Planning scheme; the subject land cannot service the community effectively as viable open space due to: Lack of size Low levels of community use; the disposal of the land is consistent with the Banyule City Council Public Open Space Strategy 2007-2012;
Council now request that a valuation be obtained and that the subject land be sold at public auction as two separate lots. 2.
Council write to the submitter advising of Council’s decision and the reason for the decision.
3.
The necessary documentation to effect the sale and transfer of the subject land be signed and sealed at the appropriate time.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
4.5
14 APRIL 2014
NOTICE OF INTENTION TO DECLARE A SPECIAL CHARGE - HEIDELBERG CENTRAL PRECINCT
SUMMARY To commence the statutory procedures under the Local Government Act 1989 to declare, by way of renewal, a Special Charge Scheme for the Heidelberg Central Shopping Precinct. Resolution (CO2014/92) That Council: 1.
Notes the letter received from the Heidelberg Central Traders’ Association Incorporated (Traders’ Association) requesting the reintroduction of a Special Charge for the Heidelberg Central Shopping Precinct (Shopping Precinct) and the initial letter sent by Council to the owners and the occupiers of the properties included in the Shopping Precinct proposing the reintroduction of a Special Charge in the form of the attachments to this resolution (being Attachments 1 and 4 respectively) and, having otherwise considered all relevant matters, commences the statutory process under the Local Government Act 1989 (Act) to reintroduce a Special Charge to and for the properties within the defined Shopping Precinct, such Special Charge to raise an amount of $99,300 per annum for a period of seven years, commencing on 1 July 2014 and ending on 30 June 2021.
2.
Acting in accordance with sections 163(1A) and 163B(3) of the Act, directs that public notice be given in “The Weekly Review – Ivanhoe and Valley” newspaper of the intention of Council to declare at its ordinary meeting to be held on 7 July 2014 in accordance with the proposed declaration of Special Charge in the form of the attachment to this resolution (being Attachment 2) (Proposed Declaration of Special Charge), such Special Charge to be for the purposes of defraying expenses to be incurred by Council in providing funds to the incorporated body known and operating as the Heidelberg Central Traders’ Association Incorporated, which funds, administratively only and subject always to the approval, direction and control of Council, are to be used for the purposes of a professional part time marketing coordinator, promotional, advertising, marketing, business development and other incidental expenses as approved by and agreed to from time to time between Council and the Traders’ Association, all of which are associated with the encouragement of commerce, retail, and professional activity and employment in the Shopping Precinct.
3.
Requests that, in accordance with section 163(1C) of the Act, separate letters enclosing a copy of the public notice are to be sent to the owners and the occupiers of the properties referred to and set out in the listing of rateable properties set out in Schedule 2 to the Proposed Declaration of Special Charge, advising of the intention of Council to declare the Special Charge at its ordinary meeting to be held on 7 July 2014, the amount for which the property owner or the occupier (being a person who as a condition of a lease under which the person who occupies the property is required to pay the Special Charge) will be liable, the basis of the calculation and distribution of the Special Charge and notifying such persons that submissions and/or objections in writing in relation to the Proposed Declaration of Special Charge will be considered and/or taken into account by Council in accordance with sections 163A, 163B and 223 of the Act.
4.
Advises the Traders’ Association of the matters specified in paragraphs 1, 2 and 3 of this resolution.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
14 APRIL 2014
4.5
NOTICE OF INTENTION TO DECLARE A SPECIAL CHARGE - HEIDELBERG CENTRAL PRECINCT cont’d
5.
Notes the funding implications of the Special Charge and further, that these will be considered as a part of Council’s 2014/2015 to 2020/2021 Capital Works Budgets.
6.
Authorises the Council’s Director of City Development or the person for the time being acting in that position or delegate – (a)
(b)
7.
to carry out any and all other administrative procedures necessary to enable Council to carry out its functions under section 163A and section 163(1A), (1B) and (1C) and sections 163B and 223 of the Act; and to prepare a funding agreement between Council and the Traders’ Association to formalise the administrative operations of the Special Charge, such agreement being to ensure that at all times, and as a precondition to the payment of any funds by Council to the Traders’ Association, Council is, and remains, legally responsible for approving, directing and controlling the expenditure of the proceeds of the Special Charge in accordance with its obligations under the Local Government Act 1989 to do so.
Directs that the agreement specified in paragraph 6(b) of this resolution is to be subsequently submitted to Council for approval and sealing before the proceeds of the Special Charge, or any part of them, are paid to the Traders’ Association for the purposes for which the Special Charge has been made.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
14 APRIL 2014
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1
MOTIONS FOR MUNICIPAL ASSOCIATION VICTORIA (MAV) STATE MEETING
Dr Coral Tudball spoke on the item. SUMMARY The Municipal Association of Victoria (MAV) is holding its State Council Meeting on 16 May 2014. Councils are encouraged to submit motions to the State Council Meeting for voting on by other member Councils. Any motions submitted must be approved by Council and submitted by 18 April 2014. This report proposes that Banyule submits a motion to the MAV for inclusion on the agenda of the May State Council Meeting relating to the Amenity of Development Sites. Resolution (CO2014/93) That Council adopt the following motion for submission to the MAV State Council Meeting to be held on 16 May 2014: “Amenity of Development Sites That the MAV lobby the State Government to adopt a state wide approach to better manage and control the amenity of development sites which are left in poor or derelict condition, either from being abandoned, vacant or partially completed. Specifically consideration should be given to introducing state wide legislation to compel action on vacant or derelict development sites after a certain period, and the application of meaningful penalties for failure to comply.” Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
14 APRIL 2014
6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1
GOVERNANCE AND CONDUCT LEGISLATIVE AMENDMENTS
SUMMARY To advise Council of the recent introduction in the Victorian Parliament of the Local Government Amendment (Governance and Conduct) Bill 2014 (the Bill). This Bill contains numerous significant changes to the Local Government Act 1989 (the Act) in relation to councillor conduct issues and ensuring implementation of good governance practices. Amongst the many new provisions, which are summarised in this report, is the introduction of a new provision which prohibits councils from having a policy in relation to councillor discretionary funds. This directly impacts on Council’s current review of the Banyule Ward Funds Policy. Resolution (CO2014/94) That: 1.
Council note the introduction of the Local Government Amendment (Governance and Conduct) Bill 2014;
2.
Due to the proposal in the Bill to prohibit Councillor discretionary funds, Council act now on the proposed legislation and cease the operation of its Ward Fund program; and
3.
Council consider the reallocation of any funds available for Ward Funds as part of its 2014/15 Budget process.
Moved: Cr Tom Melican Seconded: Cr Steven Briffa
6.2
CARRIED
ASSEMBLY OF COUNCILLORS
SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to bea) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
6.2
14 APRIL 2014
ASSEMBLY OF COUNCILLORS cont’d
RECORD OF ASSEMBLIES 1
Date of Assembly:
31 March 2014
Type of Meeting:
Ordinary Council Meeting
Matters Considered:
Items on the Council Agenda for the Ordinary Meeting of 31 March 2014 (excluding confidential items) as listed below: 1.1 Further signatories to petition to retain and reopen Bellfield, Haig Street and Banksia College School Sites 1.2 Joint Letter Opposing Proposed Sale of 3 Somerleigh Crescent, Greensborough 5.1 Advocacy on behalf of the Community July 2013 to January 2014 5.2 Proposal to rename parts of Heidelberg Heights 5.3 Proposal to formally name the Right of Way bounded by Waterdale Road, Jellicoe and Beatty Streets, Ivanhoe 5.4 Ward Fund Allocations 6.1 Banyule Ward Funds - Review of Policy 6.2 Assembly of Councillors 7.1 Sealing of Documents 8.1 On Line Hard Waste Bookings General Business: - Public Transport Zone 2 - Ivanhoe Junior Football Club Open Day - Banyule Festival - 50th Anniversary of St John’s Ambulance Banyule Division
Councillors Present:
Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips
Staff Present:
Simon McMillan, Chief Executive Officer Scott Walker, Director City Development Geoff Glynn, Director Assets & City Services Gina Burden, Manager Governance, Information and Laws Vivien Ferlaino, Governance & Information Coordinator Daniel Kollmorgen, Acting Manager Strategic & Economic Development Darren Bennett, Acting Director Community Programs
Others Present:
Nil
Conflict of Interest:
Nil
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
6.2 2
ASSEMBLY OF COUNCILLORS cont’d Date of Assembly:
31 March 2014
Type of Meeting:
Confidential Councillor Briefing
Matters Considered:
Confidential Matters – Property and Proposed Developments Steven Briffa Mark Di Pasquale Craig Langdon Jenny Mulholland Wayne Phillips
Councillors Present:
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14 APRIL 2014
Staff Present:
Daniel Kollmorgen, Acting Manager Strategic & Economic Development Michael Hutchison, City Development Projects Coordinator
Others Present:
Nil
Conflict of Interest:
Nil
Date of Assembly:
17 March 2014
Type of Meeting:
Strategic & Operating Budget Meeting
Matters Considered:
Budget considerations
Councillors Present:
Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips
Staff Present:
Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Geoff Glynn, Director Assets & City Services Stephen Coulthard, Accountant Doug Baker, Acting Manager Financial Services Peter Utri, Acting Director Corporate Services Daniel Kollmorgen, Acting Manager Strategic & Economic Development Russell Darling, Manager Operations Arun Chopra, Manager Major Projects & Infrastructure Kevin Gallagher, Assets Coordinator
Others Present:
Nil
Conflict of Interest:
Nil
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
6.2 4
14 APRIL 2014
ASSEMBLY OF COUNCILLORS cont’d Date of Assembly:
24 March 2014
Type of Meeting:
Capital Works Budget Meeting
Matters Considered:
2014-2015 Capital Works considerations
Councillors Present:
Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips
Staff Present:
Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Scott Walker, Director City Development Geoff Glynn, Director Assets & City Services Peter Utri, Acting Director Corporate Services Arun Chopra, Manager Major Projects & Infrastructure Kevin Gallagher, Assets Coordinator Giovanna Failla, Manager Youth & Family Services Doug Baker, Acting Manager Financial Services Michael Fan, Accountant
Others Present:
Nil
Conflict of Interest:
Nil
Resolution (CO2014/95) That the Assembly of Councillors report be received. Moved: Cr Rick Garotti Seconded: Cr Tom Melican
6.3
CARRIED
COMMUNITY INFORMATION AND SUPPORT SERVICES REVIEW
SUMMARY To advise Council of the Community Information and Support Service Review Final Report. Resolution (CO2014/96) That the item be deferred. Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland
CARRIED
Cr Steven Briffa left the Chamber at 9.16pm.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
14 APRIL 2014
7. SEALING OF DOCUMENTS 7.1
SEALING OF DOCUMENTS
Resolution (CO2014/97) That the Common Seal of the Banyule City Council be affixed: 1.
to the Lease and Service Level Agreement between Banyule City Council and the Uniting Church In Australia Property Trust (Victoria) to ensure the continued operation of the Wahroonga Preschool at 66 Wahroonga Crescent Greensborough for the period commencing 1 September 2013 and ending on 30 April 2015.
2.
to the Instrument of Authorisation for Planning Officers, Sam Trowse, George Vekos and Georgia Banks and they be appointed and authorised as set out in the Instrument.
Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
8. NOTICES OF MOTION Nil
9. GENERAL BUSINESS 9.1
GRAFFITI. EVERYONE'S BUSINESS
Cr Rick Garotti acknowledged the very successful launch of the “Graffiti. Everyone’s Business” project held over the weekend near Watsonia Train station and the unveiling of the wall mural. Cr Garotti acknowledged the work of Roz Williams and her team and congratulated and thanked them for their efforts.
Cr Steven Briffa returned to the Chamber at 9.18 pm.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
14 APRIL 2014
10. URGENT BUSINESS 10.1 TRAFFIC MANAGEMENT FOR HEIDELBERG RSL ANZAC DAY EVENTS Resolution (CO2014/98) That Council consider an item of Urgent Business regarding traffic management for the Heidelberg RSL’s ANZAC Day events. Moved: Cr Steven Briffa Seconded: Cr Tom Melican Explanation
CARRIED
In previous years, Victoria Police have coordinated the traffic management for the Heidelberg RSL ANZAC Day March. However this year they are unable to assist and have asked Council to arrange for the appropriate traffic management to be organised. Resolution (CO2014/99) That Council allocate $3,530 from its operational budget for the traffic management for the ANZAC Day march for the Heidelberg RSL on Friday, 25 April 2014. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
CARRIED
Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2 and 11.3. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
CARRIED
The Meeting was adjourned at 9.22pm.
The Meeting was closed to the public at 9.27pm.
DATED:........................... DAY OF ........................... 2014
............................................. MAYOR
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 May 2014
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