Banyule City Council Agenda 21 July 2014 by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 21 July 2014 commencing at 7.45pm Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

The Mayor’s Acknowledgement of the Wurundjeri People “Our Meeting is being held on the traditional lands (country) of the Wurundjeri people and I wish to acknowledge them as the traditional owners and pay my respects to their Elders.” Apologies and Leave of Absence Cr Jenny Mulholland Confirmation of Minutes Ordinary Meeting of Council held 7 July 2014 Disclosure of Interests 1. Petitions 1.1 Laane Avenue, Rosanna - Request for Traffic Management ................................... 3 1.2 Ivanhoe Civic Precinct Master Plan Petition ............................................................ 6 REPORTS: 2. People – Community Strengthening and Support 2.1 Review of Council's Domestic Animal Management (DAM) Plan 2012-2016 .............................................................................................................. 9 2.2 Olivia Newton-John Wellness Walk: Sunday 28 September 2014 ......................... 14 2.3 Support for Banyules Local Community Groups and Organisations ...................... 19 3. Planet – Environmental Sustainability 3.1 Consideration of solar photovoltaic (PV) panels at NETS Stadium Macleod ................................................................................................................ 23 4. Place – Sustainable Amenity and Built Environment 4.1 Bungay Street, Watsonia - Traffic Investigation..................................................... 27

AGENDA (Contâ&#x20AC;&#x2122;d) 4.2 4.3 4.4 4.5 4.6 4.7

Paid Parking - Mount Street, Heidelberg ............................................................... 34 Panel Report - Banyule Planning Scheme Amendment C93 ................................. 40 Notice of intention to sell land: 229 Banksia Street, Ivanhoe (former Bellfield Primary School site) .................................................................... 43 22 Station Road, Rosanna .................................................................................... 48 Watsonia Motor show: Saturday 8 November 2014 .............................................. 60 Approval of New Residential Zones for the Banyule Planning Scheme ................................................................................................................ 65

5. Participation â&#x20AC;&#x201C; Community Involvement in Community Life 5.1 Multicultural Advisory Committee - Appointment of Additional Members............................................................................................................... 69 5.2 Community Development Grants Proposal ........................................................... 73 6. Performance - Use Our Resources Wisely 6.1 Assembly of Councillors........................................................................................ 76 6.2 Procurement Policy ............................................................................................... 84 7. Sealing of Documents Nil 8. Notices of Motion 8.1 St Helena Secondary College - Sports Precinct Masterplan.................................. 87 9. General Business 10. Urgent Business Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters. 11. Confidential Matters 11.1 Contractual matters; and proposed developments 11.2 Contractual matters 11.3 Contractual matters 11.4 Contractual matters

Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified. Closure of Meeting

Ordinary Meeting of Council - 21 July 2014

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1.1

LAANE AVENUE, ROSANNA - REQUEST FOR TRAFFIC MANAGEMENT

Author:

Bailey Byrnes - Transport Engineer, City Development

Ward:

Ibbott

File:

F2014/36

Previous Items Council on 4 June 2012 (Item 1.1 - Laane Avenue and Coorie Crescent, Rosanna Traffic Investigation) Council on 2 July 2012 (Item 2.1 - Laane Avenue and Coorie Crescent, Rosanna Traffic Concerns) Council on 3 June 2013 (Item 1.1 - Laane Avenue and Coorie Crescent, Rosanna Traffic Investigation) Council on 29 July 2013 (Item 2.1 - Laane Avenue and Coorie Crescent, Rosanna Traffic Investigation) EXECUTIVE SUMMARY A petition with 25 signatures from residents of Laane Avenue and Coorie Crescent, Rosanna has been received requesting Council to change traffic conditions in Laane Avenue and Coorie Crescent, Rosanna. Further investigation is required to determine whether additional traffic calming measures are warranted in Laane Avenue and Coorie Crescent. Upon the conclusion of the investigation, a further report will be provided to Council. The petition prayer is as follows: ‘We the undersigned want a safer street, specifically: That Banyule City Council takes action to change traffic conditions in Laane Avenue and Coorie Crescent to manage traffic numbers and speed such as:    

Permanent Right turn Ban (closure) into Laane Avenue off Rosanna Road. Left turn from Rosanna Road into Laane Ave and left turn out of Laane Avenue to remain. Implement a variety of traffic solutions to slow speed in Laane Avenue Install a splitter island at the corner of Laane Avenue and Coorie Crescent in order to stop vehicles cutting the corner Investigate solutions to improve access in and out of Banyule Road (from Rosanna Road) so it does not affect local streets like Laane Avenue and Coorie Crescent. ”

A letter supporting the petition is provided as Attachment 1.

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1.1

Petitions

LAANE AVENUE, ROSANNA - REQUEST FOR TRAFFIC MANAGEMENT contâ&#x20AC;&#x2122;d DISCUSSION

1.1

Laane Avenue and Coorie Crescent are local streets. Laane Avenue is approximately 275m in length, and connects Rosanna Road and Coorie Crescent, Rosanna. There are two sections of Coorie Crescent; the northern section connecting Rosanna Road to Banyule Road and the southern section connecting Banyule Road to Greville Road. The petitioners from Coorie Crescent are from the southern section of the street, between Laane Avenue and Banyule Road. A locality plan highlighting Laane Avenue and Coorie Crescent is shown in Figure 1.

Figure 1 â&#x20AC;&#x201C; Laane Avenue, Rosanna

A petition from residents of Laane Avenue and Coorie Crescent in June 2012 requested Council consider a right turn ban for northbound traffic travelling along Rosanna Road into Laane Avenue, or the permanent closure of Laane Avenue at Rosanna Road. At its meeting on 4 July 2012 Council resolved to install a right turn ban operating 4pm to 6pm Monday to Friday. The time restricted right turn ban has been in operation since 17 September 2012. A further petition from residents of Laane Avenue and Coorie Crescent in June 2013 requested Council investigate the possibilities of installing a physical device to permanently prohibit right turns into Laane Avenue from Rosanna Road. Following an investigation Council at its meeting on 29 July 2013 resolved to install additional right turn ban signs at the intersection of Laane Avenue and Rosanna Road. No traffic management treatments were considered warranted for speed control along Laane Avenue, at that time. Residents continue to advocate for Council to alter traffic conditions in Laane Avenue and Coorie Crescent to manage vehicle traffic and speed. Further investigation is required to determine whether additional traffic calming measures are warranted in Laane Avenue and Coorie Crescent. Upon the conclusion of the investigation, a further report will be provided to Council.

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Petitions

LAANE AVENUE, ROSANNA - REQUEST FOR TRAFFIC MANAGEMENT contâ&#x20AC;&#x2122;d The item was listed for consideration at the Council Meeting on 7 July 2014 but was deferred to allow the primary petitioner to speak to the item.

1.1

RECOMMENDATION That Council: 1.

Receives and notes the petition.

Undertake an investigation to determine where additional traffic calming measures are warranted in Laane Avenue and Coorie Crescent. At the conclusion of the investigation, a further report will be presented to Council for consideration.

Advise the primary petitioner accordingly.

ATTACHMENTS No.

Title

Laane Avenue - Petition Cover Letter

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Page 90

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1.2

IVANHOE CIVIC PRECINCT MASTER PLAN PETITION

Author:

Ben Smith - Economic Development CoOrdinator, City Development

Ward:

Griffin

File:

F2014/306

1.2

Petitions

EXECUTIVE SUMMARY A petition with 55 signatures has been received regarding the Ivanhoe Civic Precinct Master Plan, specifically seeking that it not be approved and that further consultation and explanation of the Master Plan be undertaken. The petition prayer is as follows: “We the undersigned: Residents of Banyule City Council request that Banyule City Council 1.

DO NOT APPROVE the Revised Ivanhoe Civic Precinct Master Plan in the Council Agenda for the 7th of July 2014;

Announce further community consultation for the Civic Precinct and associated areas;

Advertise these Consultation meetings widely - for at least two months prior — and in various media, including the Banyule Banner and Heidelberg Leader, and in all Banyule Service Centre Offices; and by email and/ or letter to all attendees and respondents to the Plan so far;

MORE CLEARLY explain within consultation documents (including with figures): • • •

• • • •

•

Any commercial considerations which Council has in mind - in the Master Plan; The related land disposal and commercialisation of the Civic Precinct and the other two adjacent areas The fact that the required Heritage Approval has not been granted for the current Plan - which situates a 'Library and Education Hub' building set against the Heritage Town Hall and which towering over it, and which will be visible from the streetscape of Upper Heidelberg Rd; The rationalisation for the extra parking required for the Maternal Health Centre and Occasional Child Care The way a stronger link will be achieved between Bryant Reserve and the Site; How removing the Car Park south of Ivanhoe Parade will enhance school drop off congestion for Ivanhoe Primary School; How Residential Development of Councils Land at 14 Ivanhoe Parade and consequent removal of the University of the Third Age and Hatch Art Space - will increase the overall available space for Art Gallery, and Educational or other functions in the Civic Precinct ; How Ivanhoe Parade Residents will be affected by the increased uses at

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Petitions

IVANHOE CIVIC PRECINCT MASTER PLAN PETITION cont’d

DISCUSSION The petition has 55 signatories, all with Banyule addresses. The majority of signatories are from Ivanhoe (34), followed by Eaglemont (10), Ivanhoe East (7), Heidelberg (2), and a Banyule PO Box (1). Regarding point 1 of the petition: The petition was received on 8 July 2014, as such it could not formally be considered by Council before it made its decision about the Ivanhoe Civic Precinct Master Plan at its 7 July 2014 ordinary meeting. Notwithstanding the petition prayer was circulated to Councillors prior to the meeting, as such there was an awareness of the presence and the content of a petition. The submissions made during the consultation process, and speakers against the Master Plan at Council’s 7 July meeting raised similar concerns as articulated in the petition and one speaker also indicated that the petition had been prepared. Regarding point 2 of the petition: Council’s 7 July decision reinforces the approach to consult with the community in future key decisions about the Civic Precinct. Each element of the Master Plan, including the public space, community learning hub, car park and traffic management, and mixed use development will be subject to further community consultation. Regarding point 3 of the petition: Consultation is advertised as far in advance as is practicable, striking a balance between managing evolving processes, providing adequate notification of dates, and being realistic about the best way of generating a response. For the Master Plan consultation, submission dates were advertised about two months in advance of the deadline and workshop dates (with two choices of session) were advertised two weeks prior. Notification was provided by letter to surrounding properties and interested parties in the process, in the Heidelberg Leader (quarter page adverts), the Banyule website and customer services centres. Regarding point 4 of the petition: Further exploration of the various points raised will be made during the next stages of the consultation process for individual elements of the Master Plan. RECOMMENDATION That Council receives and notes the petition.

ATTACHMENTS Nil

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1.2

the Civic Precinct Site and adjoining areas — including the extra Traffic from the 3 Proposed Residential Areas to be developed within the Plan.”

2.1

REVIEW OF COUNCIL'S DOMESTIC ANIMAL MANAGEMENT (DAM) PLAN 2012-2016

Author:

Jenny Cotterell - Senior Animal Management Officer, City Development

File:

BS30/005/006

EXECUTIVE SUMMARY All councils are required to produce and implement a 4 year Domestic Animal Management Plan (DAM Plan) which is required to be reviewed and updated annually. Council officers have recently undertaken the annual review of Banyule’s current DAM Plan 2012 -2016. Only minor administrative amendments are required, together with an update to the action plan, noting those actions which have either been completed or are have required some form of modification. The annual review of the DAM plan is required to be reported to the Secretary of Department of Environment and Primary Industries with a copy of the updated Plan being made available. This report advises of the annual review and the updates which have been made, and also brings to Council’s attention some of the highlights in the past year in relation to actions achieved. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “develop and promote safety and resilience in our community”. BACKGROUND In accordance with Section 68A(3) of the Domestic Animals Act 1994 (the Act), all Councils are required to prepare a Domestic Animal Management Plan (DAM Plan). Banyule’s current DAM Plan covers the period 2012-2016. The Act specifies that Council must include the following in the Plan: 1. 2. 3. 4. 5. 6.

a method for evaluating animal control services; an outline of programs for training of authorised animal management officers; an outline of intended programs, services and strategies; a review of existing orders and consideration given to the need for further orders; any other matters; and Periodic evaluation of all programs, services and strategies.

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2.1

People – Community Strengthening and Support

People â&#x20AC;&#x201C; Community Strengthening and Support

2.1

REVIEW OF COUNCIL'S DOMESTIC ANIMAL MANAGEMENT (DAM) PLAN 20122016 contâ&#x20AC;&#x2122;d The Act requires that the Plan be reviewed on an annual basis and if appropriate, amend the plan, and provide the Secretary of Department of Environment and Primary Industries with a copy of the amended plan. The Department has advised that if the amendments are minor, a letter addressing the specific amendments in the Plan will suffice. PLAN REVIEW The DAM Plan has recently been reviewed by the relevant officers in Municipal Laws responsible for animal management, and it is considered that only minor amendments are required. Apart from a couple of administrative amendments to the Plan itself, there are a small number of minor changes to the action plan, where it is noted that some of the actions are now complete, or there needs to be a slight rephrasing of the action. Page No.

Page 10.

Page 15.

Page 16.

Page 19. Page 19.

Page 24.

Page 26.

Current

Suggested Amendment

DPI (Department of Primary Industries) Officer Training Matrix

DEPI (Department of Environment and Primary Industries) Officer training matrix amended to include, all officers on road have completed a training course on bite prevention with Canine Services International.

Council Policies and ProceduresObjective 2 to increase dog and cat registration by 5% by the use of technology by 2013

Amended to 2014

Our current Orders, Local Laws, Council Policies and Procedures

Note added to reflect the General Local Law No. 1 Review and that the figures for the number of animals kept on a property may change in 2015.

Dog litter complaints- Objective developing a postcard to hand out in parks 2012 Dog Litter complaintsObjective 1. To provide information on the Dispute Settlement Centre to residents by 2013 Dog attacks and dog confinement, Objective 3 Reduce the incidence of wandering dogs & dog attack in the community through technology.

Remove due to completed

Future Plans- Dangerous, Menacing and Restricted Breed DogsObjective 1: Identify all Declared Dogs in Banyule using education. Activity 1- Develop policy and procedures to minimise dog

Amended from March 2014 to ongoing and processes and policy/procedures developed located in and governed by the Domestic Animal Act 1994.

Ordinary Meeting of Council - 21 July 2014

Amend from 2013 to ongoing

Amended the objective of developing a web link outlining the process of dog attacks from April 2014 to December 2014.

Page 10

People – Community Strengthening and Support

REVIEW OF COUNCIL'S DOMESTIC ANIMAL MANAGEMENT (DAM) PLAN 20122016 cont’d

Page 28.

SECTION 5 – Overpopulation and High Euthanasia. Future Plans Objective 1.

To add to the matrix to continue to promote the free mobile De sexing Program ran in conjunction with the RSPCA twice a year, by Coordinator and AMO’s evaluated by funding, number of animals impounded and by CRM requests coming in.

Page 29.

Section 5. Overpopulation and High Euthanasia. Objective 1 to involve breed clubs and rescue services to assist in the rehousing of animals and work in conjunction with pound contractors by October 2013.

Amended to ongoing.

Page 29.

Section 5 Overpopulation and High Euthanasia. Objective 1. States currently to Review/ Amend the pound contract tenders to include the use of rescue services to ensure maximum opportunity is given to animals for rehoming options.

Amended from October 2013 to July 2014 evaluated by revisiting expressions of interest for the pound service and ensure by figures that the rehome rate is achieved by utilising all means available.

Page 29.

Section 5 Overpopulation and High Euthanasia. -Objective 2. To look at a Local Law where failing to change microchip details is an offence.

To remove this action all together as options have been explored and it has been dismissed as an option for a Local Law due to current legislation

Page 34.

Objective 2: Decrease the incidence of Cruelty to Animals using education, compliance and technology. -Action is to provide a web link to responsible pet ownership information by July 2013

This has ongoing.

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been

amended

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2.1

declarations being overturned at VCAT for Declared, Restricted and Menacing by March 2014

People – Community Strengthening and Support

2.1

REVIEW OF COUNCIL'S DOMESTIC ANIMAL MANAGEMENT (DAM) PLAN 20122016 cont’d HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. PAST YEAR ACHIEVEMENTS There have been a number of achievements in the first year implementation of the DAM Plan, these include:   



 

All on road officers that handle animals have completed dog bite prevention and harm minimisation training and fulfils Council’s obligation for a duty of care. A full review is in progress of the Barking Dog Complaints procedure, working in conjunction with Council’s solicitor and will be rolled out in the beginning of the financial year. There have been more surrendered dogs going to reputable rescue groups and breed club rescue groups, directly from the owners, working in conjunction with Council Animal Management Officers. This is developing relationships and we are all working towards the same goal, what is best for the animals. There have had 2 de sexing programs held in conjunction with the RSPCA, one in November 2013 and another in March 2014. To date de sexing and micro chipping has occurred for approx. 140 cats for residents. Channel 10 and the Leader Papers also promoted the cat de sexing program and this resulted in enquiry phone calls from Tasmania and South Australian Animal Welfare Leagues, showing support and enquiring as to how the program works, budgets and promotion of Banyule’s Domestic Animal Management Plan. Development of a new “Victims of Dog Attack” brochure to be rolled out in the new financial year. This brochure will provide useful information and guidance to anyone involved in a dog attack and what the process is for prosecuting such offences. Fully fenced dog park was achieved at Malcolm Briar Reserve in Briar Hill and has been very successful and is being utilised by many of our residents and their dogs. Development of an Animal Management Bulletin that went out with the Animal Registration Renewals.

CONCLUSION Council’s Domestic Animal Management Plan has had its first annual review. The proposed amendments are only minor in nature, in that they update some of the actions in the action plan and some other minor administrative updates. The Secretary of the Department of Environment and Primary Industries will be advised in writing of the amendments, and an updated version of the 20012-2016 DAM Plan will be placed on Council’s website and sent to DEPI.

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People – Community Strengthening and Support

REVIEW OF COUNCIL'S DOMESTIC ANIMAL MANAGEMENT (DAM) PLAN 20122016 cont’d

RECOMMENDATION

Note the annual review of the Banyule Domestic Animal Management Plan and endorse the minor amendments to the attached DAM Plan 2012 -2016; and

Advise the Secretary of the Department of Environment and Primary Industries in writing of the completion of the review and the minor amendments.

2.1

That Council:

ATTACHMENTS No.

Title

Banyule City Council's Domestic Animal Management Plan (DAM Plan) updated

Ordinary Meeting of Council - 21 July 2014

Page

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2.2

OLIVIA NEWTON-JOHN WELLNESS WALK: SUNDAY 28 SEPTEMBER 2014

Author:

Erica Hardie - Economic Development Officer, City Development

Ward:

Griffin

File:

F2014/306

EXECUTIVE SUMMARY This report considers Council’s support of the Olivia Newton-John Wellness Walk scheduled for Sunday 28 September 2014. This will build on last year’s sponsorship and the broader support that Council provides the event. This broader support includes the Ivanhoe Special Rate Scheme and Council’s funding contribution to the Ivanhoe Traders Association to deliver the street party element of the Wellness Walk. Council has liaised with the fundraising department of Austin Health to develop a customised sponsorship proposal for Council inclusive of in-kind and cash components. It is recommended that Council supports the event by allocating $21,000 of unallocated funds from its 2014/ 2015 budget and providing an “in kind” contribution of $18,000. This approach will make the most effective use of Council resources, maximise staff involvement and ensure Council plays an important role in an event that is of notable significance to the Banyule community. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key directions to “encourage diverse and inclusive community participation” (4.2); “promote and support health and wellbeing” (1.1) and “support thriving commercial and retail activity” (3.3). BACKGROUND On Sunday 15 September 2013 Austin Health held its first ever Australian Wellness Walk to raise funds for the Olivia Newton-John Cancer and Wellness Centre located at the Austin Hospital in Heidelberg. The successful event attracted an estimated 1,500 walkers and more than 4,000 attendees to the street party that was led by the Ivanhoe Traders’ Association. Over $140,000 was raised to support the wellness and supportive programs offered at the Olivia Newton-John Cancer and Wellness Centre. Last year, Council sponsored the Wellness Walk in accordance with a resolution that was passed at Council’s ordinary meeting on 9 September 2013. Council committed $10,000 cash and up to $20,000 of in-kind contributions, although the full in-kind contribution wasn’t realised to its potential given the short lead time.

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2.2

People – Community Strengthening and Support

In addition to direct support to Austin Health to deliver the Wellness Walk, last year, Council provided significant support to the Street Party element of the event. Primarily, this support was, and continues to be delivered through the Ivanhoe Special Rate scheme, whereby Council raises $120,000 of funds per year from the levy, and makes a further contribution $100,000 from its own budget. The total amount of funds of $220,000 is available to the ITA to allocate to a range of projects that contribute to the economic vitality of the centre. For the 2014 event, the ITA has ‘in principle’ allocated $80,000, which will contribute to costs associated with the Street Party (previously the Ivanhoe Fiesta). In this context, Council’s additional contribution to the Austin, complements its existing investment in the event. However, the additional contribution, represents the direct support to the Austin for the Wellness Walk element of the event, and demonstrates Council’s commitment to working in partnership with the Austin. The 2014 Wellness Walk has been scheduled for Sunday 28 September 2014 and the Fundraising Department of Austin Health has submitted a proposal to Banyule Council which is further described in this report. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. FUNDING IMPLICATIONS Council officers have liaised with the Fundraising Department at the Austin Health to develop a customised sponsorship proposal that recognises both cash and in-kind contributions that Council could provide to support the event. The details of the proposal are as follows: Cash: $20,000 (ex GST) General in kind support: $18,000 The in-kind support is comprised of: • • • • • • • •

Opening and staffing of the Town Hall on the day of the walk so walkers and visitors can enter the building to view it and use toilet facilities A cleaner for the day across the Seddon street toilet block and Banyule customer service centre. Provision of additional bins on the day of the walk. Banyule Customer Service staffing and stand at the event. Events permit application support from several Council areas including transport, environmental health, local laws, cleansing and economic development. Council event liaison and steering group participation and follow up. Feature on Destination Melbourne’s “Discover Your Own Backyard” regional tourism website. Centre Ivanhoe reduced letting fee.

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2.2

OLIVIA NEWTON-JOHN WELLNESS WALK: SUNDAY 28 SEPTEMBER 2014 cont’d

People – Community Strengthening and Support

OLIVIA NEWTON-JOHN WELLNESS WALK: SUNDAY 28 SEPTEMBER 2014 cont’d

2.2

•

Communications in kind marketing support: o Article in September/October Banner. o Rotating Banner on Council’s website for two weeks leading up to the event. o On hold message for September. o Small article in the Banyule in Brief advertorial for September. o Promotional material in Council’s three service centres. o Social media promotion via Council /Mayor Facebook pages.

In return for such support Austin Health will provide Banyule Council with marketing/ event benefits including: •

•

• •

Registrations to key events including: o The Olivia Newton-John Wellness Walk VIP Function. o The Olivia Newton-John Wellness Walk, walker entries. o The Olivia Newton-John Gala Ball on 5th September 2014. Branding recognition in marketing collateral leading up to the event o Banyule City Council logo on Olivia Newton-John Cancer and Wellness Centre event website. o Banyule City Council logo on promotional flyers and posters. o Banyule City Council logo on Olivia Newton-John Cancer and Wellness Centre Newsletter and Austin Health Newsletter. Branding recognition at the event o Banyule City Council logo display at the Olivia Newton-John Wellness Walk VIP Function. Additional event benefits: o Premium Marquee at the event. o Right to include an item in the goodie bag that is provided to all Wellness Walk participants.

Additional Operational Allocation The above mentioned contributions detailed within the proposal are based on last year’s commitment to the event. As it is anticipated that the number of visitors to the centre including walkers will significantly increase in 2014, it is proposed that an additional operational allocation is committed to the event to resource additional services that will be required on the day. This includes provision and emptying of additional rubbish bins, manual pick up of rubbish, cleaning Council toilets and staffing to enable this service. The amount required to engage additional staff and services, beyond the support provided for the 2013 walk has been forecast at $1,000. There are available funds that are unallocated within the 2014/15 budget that could be allocated to this event.

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People – Community Strengthening and Support

OLIVIA NEWTON-JOHN WELLNESS WALK: SUNDAY 28 SEPTEMBER 2014 cont’d DISCUSSION

2.2

Why Support the Walk? Economic Contribution of Austin Health Austin Health is the largest employer within Banyule, with a workforce of about 7,500. Of the 7,500 employees, around 40% of the workforce resides in Banyule. Showcasing Banyule to Melbourne and Beyond Last year’s Wellness Walk provided significant local, national and international media coverage. It is anticipated that the event will continue to be a major tourism drawcard across the Greater Melbourne area and beyond, a significant proportion of which may not have experienced Banyule’s unique offer. Banyule has much to showcase: home to picturesque parklands, vibrant shopping centres and unique cultural and heritage attractions. By welcoming visitors to Banyule, we bring vitality to our communities. Such vitality encourages restaurants to open for longer, gives our retail sector confidence, generates employment opportunities and instils community pride. Tourism opportunities are able to grow to their greatest potential when business, community and the government work together. Banyule Council has a unique opportunity to continue to support the community, including local businesses, to deliver the event. Council is well positioned as a collaborative and socially responsible organisation to welcome visitors and, with the Ivanhoe Traders’ Association, support this regionally significant event. Supporting a Good Cause In 2014, about 128,000 Australians are expected to be diagnosed with cancer. An estimated 150,000 are expected to be diagnosed per annum in 2020. One in two Australian men and one in three Australian women will be diagnosed with cancer by the age of 85. Cancer is the leading cause of death in Australia. The Victorian Cancer Registry released data on cancer prevalence for the first time in 2013. In Banyule alone, approximately 6,373 people are living with cancer so it is highly likely that most Banyule staff and the wider resident community have been or will be affected by cancer. The cause is close to many, who will value a local opportunity to support the Cancer and Wellness centre including its research function. CONCLUSION Given the local and regional significance of the event it is recommended that Council accepts the sponsorship proposal inclusive of a combination of cash and in-kind contributions. This approach would minimise Council’s cash outlay, maximise staff involvement and ensure Council plays an important role in an event that is of regional and international significance.

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People – Community Strengthening and Support

OLIVIA NEWTON-JOHN WELLNESS WALK: SUNDAY 28 SEPTEMBER 2014 cont’d

2.2

It is proposed that the in-kind costs mentioned above would be met by the relevant departments within existing resource allocations. The cash contribution would need to be considered by Council. RECOMMENDATION That Council: 1.

Commits $21,000 of unallocated funds from its 2014/2015 budget to the Olivia Newton-John Wellness Walk;

Supports the allocation of $18,000 worth of in-kind contributions towards the event.

ATTACHMENTS Nil

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2.3

SUPPORT FOR BANYULES LOCAL COMMUNITY GROUPS AND ORGANISATIONS

Author: Darren Bennett - Manager Leisure, Recreation & Culture, Community Programs File:

BS40005/003

Previous Items Council on 3 December 2012 (Item 9.3 - Support for Banyule's Local Community Groups and Organisations) EXECUTIVE SUMMARY At the Ordinary meeting of Council on 3 December 2012, Council resolved the following: “That Council officers investigate potential interest from community groups and associations across Banyule in a Council-provided service that would assist in the set-up and pack-up of tables, chairs and other furniture for meetings and gatherings. Council officers should scope-out the willingness to pay for this service to establish the extent that it may be delivered on a cost recovery basis.” Officers have since surveyed all regular users of Council’s 12 community halls to determine if the users would pay for a ‘set up – pack up’ service to determine if such a service is feasibility. A total of 71 surveys were distributed and 37 surveys were returned. Of the surveys returned, 30% of users indicated they would use a ‘user pays’ service and 67.5% indicated they would not use a ‘user pays’ service. In addition, only 16.2% of respondents indicated they would have the funds to pay for the service. A small number of hall users employ an external service provider to provide a ‘set up – pack up’ service. Whittlesea City Council (WCC) do offer such a service which is included within the WCC overall cleaning services contract. The WCC set up and pack up for all Senior Citizen clubs and this happens on average 55 times a week. The cost of this service is covered by the WCC. Officers estimate such a service for Banyule would require at least one additional EFT staff member (band 3 - Hall Keeper); however given the spread of hours the halls are used, this position would also attract a significant amount of overtime. Officers are of the opinion that it would not be possible for Council to deliver such a service on a complete cost recovery basis and at least an additional $60,140 per annum (including on costs) would be required if a ‘set up – pack up’ service was to be offered as part of the Banyule Community Halls Network.

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2.3

People – Community Strengthening and Support

SUPPORT FOR BANYULES LOCAL COMMUNITY GROUPS AND ORGANISATIONS cont’d

2.3

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction of “promote and support health and wellbeing”. BACKGROUND At the Ordinary meeting of Council on 3 December 2012, Council resolved the following: “That Council officers investigate potential interest from community groups and associations across Banyule in a Council-provided service that would assist in the set-up and pack-up of tables, chairs and other furniture for meetings and gatherings. Council officers should scope-out the willingness to pay for this service to establish the extent that it may be delivered on a cost recovery basis.” Officers have since surveyed all regular users of the 12 community halls within the Banyule Community Halls Network to determine if the users would pay for a ‘set up – pack up’ service to determine if such a service is feasibility. Officers have also contacted the Whittlesea City Council (WCC) to determine how they deliver the ‘set up – pack up’ service and what the cost implication is for such a service. It should be noted that Council allocates $30,000 per annum for the replacement of Hall furniture which allows the furniture to be renewed when required which ensures the furniture is in good working order. All of our facilities have light weight chairs and tables with the appropriate trollies to ensure our OH&S obligations are being met. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

Ordinary Meeting of Council - 21 July 2014

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People – Community Strengthening and Support

SUPPORT FOR BANYULES LOCAL COMMUNITY GROUPS AND ORGANISATIONS cont’d

Council currently has the following 13 community halls/spaces available for hire as part of the Banyule Community Halls Network: • Briar Hill Community Hall • Bundoora Community Hall • Grace Park Community Hall • Greensborough Senior Citizens Hall • Hawdon Street Community Hall • Ivanhoe Senior Citizens Hall • Lower Plenty Senior Citizen Community Hall • Macleod Community Hall • Old Shire Offices • Petrie Park Community Hall • Warringal Citizens Senior Hall • Watsonia Community Hall • Banyule Nets Meeting Rooms These Halls are generally available for hire between 9am – 11pm Monday to Sunday (excluding function halls which are available later than 11pm) at a variety of different hire rates depending on the size and condition of the facility. Whittlesea City Council (WCC) do offer such a service which is included within the WCC overall cleaning services contract. The WCC set up and pack down for all 25 Senior Citizen clubs and this occurs on average 55 times a week. Given the cost of this service is covered within the WCC cleaning services contract it is ‘commercial in confidence’ however WCC officers have estimated a total of two EFT staff would be required if the service was delivered in house. It is important to note that the WCC Senior Citizen clubs pay $3.65 per hour for their booking of the halls compared to our Senior Citizens paying $1.50 per hour for our hall bookings. FUNDING IMPLICATIONS Officers estimate at least one additional EFT staff (Hall Keeper - Band 3A) would be required to deliver this service in-house at Banyule. Using the 2013/14 pay rates within Banyule’s Enterprise Agreement 5, this would equate to an additional $60,140 per annum (including on costs). CONSULTATION Officers prepared a survey and invited all regular users of Council’s 12 community halls to return the survey. A total of 71 surveys were distributed and 37 surveys were returned. Of the surveys returned, 30% of users indicated they would use a ‘user pays’ service and 67.5% indicated they would not use a ‘user pays’ service. In addition, only 16.2% of respondents indicated they would have the funds to pay for the service. A copy of the survey results is included in Attachment One.

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2.3

CURRENT SITUATION

People – Community Strengthening and Support

SUPPORT FOR BANYULES LOCAL COMMUNITY GROUPS AND ORGANISATIONS cont’d Based on the survey results, officers are of the opinion that it would not be possible for Council to deliver such a service on a complete cost recovery basis.

2.3

DISCUSSION Officers acknowledge one of the challenges facing a number of groups as their volunteer staff become older, are difficulties in the set-up and pack-up of meetings and that a ‘set up – pack up’ service would be of value to hall users, particularly those groups who attract older member of our community. Given the number of halls and the spread of hours the halls area are available, the logistics of offering this service to all hall user would be problematic. Officers suggest that if Council was to fund the service, it only be offered to non-profit regular users. Some users employ external providers to provide a ‘set up – pack up’ service however the cost of this service is around $100 for each client per day and a lot of users are unable to pay for this service. CONCLUSION Officers acknowledge a ‘set up – pack up’ service would be of value to hall users, particularly those groups who attract older members of our community, however, based on the research and community consultation undertaken officers are also of the opinion that it would not be possible for Council to deliver such a service on a complete cost recovery basis. Officers also believe that one additional EFT would be required if the service was to be delivered as part of the Banyule Community Halls Network. RECOMMENDATION That Council: 1.

Note this report and survey results.

Consider the funding implications of offering a ‘set up – pack up’ service within the Banyule Community Halls Network during the 2015/16 budget process.

ATTACHMENTS No.

Title

Survey Results

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3.1

CONSIDERATION OF SOLAR PHOTOVOLTAIC (PV) PANELS AT NETS STADIUM MACLEOD

Author:

John Milkins - Enviromental Sustainability Co-ordinator, City Development

Ward:

Ibbott

File:

BS24/055/004

EXECUTIVE SUMMARY This report is presented to provide information for the consideration of the funding of solar photovoltaic panels (solar PV) for NETS stadium in Macleod in the 2014/15 financial year. This could form a component of Council’s commitment to consider funding $700,000 worth of solar panels on Council infrastructure over the remainder of the current Council’s term, which is in accordance with Council’s overall Energy Plan adopted at the Council meeting of 16 December 2013. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “deliver appropriate action on climate change”. BACKGROUND At the meeting of 16 December 2013, addressing the Energy Plan, Council passed the following resolution: “That Council: 1.

Adopt the Energy Saving Plan to achieve the City Plan goal of carbon neutrality by 2019/20 and prepare an appropriate document to communicate the plan.

Consider the allocation of $350,000 for solar photo-voltaic panels on Council buildings in the 2014/15 budget

Consider the allocation of $11,000 for carbon offsets in the budget for 2014/15 and annually thereafter

Consider further budget allocations in the ten year capital works plan towards further solar photovoltaic panels, energy efficient building measures, Ivanhoe Aquatic cogen, fuel efficient fleet measures and purchasing GreenPower and further carbon offsets

Consider 5% to 10% budget allocations for energy saving and other environmental (or ‘ESD’ – environmentally sustainable design) measures for the Council offices above WaterMarc, refurbishment of the basketball stadium of the former Banksia College, Ivanhoe Community Learning Hub, future stages of the Ivanhoe Aquatic Centre refurbishment and the Watsonia Hub.”

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3.1

Planet – Environmental Sustainability

CONSIDERATION OF SOLAR PHOTOVOLTAIC (PV) PANELS AT NETS STADIUM MACLEOD cont’d

3.1

An allocation of $350,000 was not provided in the 2014/15 Budget, with Council noting it would instead consider $700,000 of solar PV investment by the end of the current Council. However, to pilot the process of PV installation as a demonstration project the following resolution was made at the Council meeting of 7 July 2014: “That Council officers prepare a report regarding the possible installation of solar panels onto the Council owned NETS Stadium in Macleod, so that Council may consider the project in the 2014/15 Financial Year.” Banyule Environment Advisory Committee (BEAC) has also encouraged Council to act on climate change mitigation and adaptation initiatives. BEAC wrote to Council to encourage the funding of the bulk changeover to more energy efficient streetlights. Following the Council decision to fund this initiative in the 13/14 and 14/15 budgets, BEAC wrote again to Council to congratulate it. With regard to solar PV, in June of 2014 BEAC recommended that Council consider: “a renewable energy investment at the Nets Stadium in Macleod. This is a worthy initiative that could be implemented on a trial basis, to demonstrate the benefits of solar PV, and serve as a precursor for much larger solar and other renewable energy investments in the future. These types of investments ensure financial savings for rate payers and environmental benefits over the longer term. Investment in renewable energy (including solar) offers both tangible and intangible benefits. The cost savings to Council and ratepayers is clear, however, enhancement of Councils reputation and leadership in this area would also be facilitated by a very visible solar array at the Nets Stadium (visible also from the train line).” HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. DISCUSSION NETS Stadium is located at 2 Somers Ave, Macleod. As shown in Figure 1 below, it has available roof space of approximately 250m2, as well as good solar access.

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Planet – Environmental Sustainability

3.1

CONSIDERATION OF SOLAR PHOTOVOLTAIC (PV) PANELS AT NETS STADIUM MACLEOD cont’d

Figure 1: NETS Stadium, 2 Somers Ave, Macleod. An assessment has been undertaken of the viability of installing solar PV at NETS Stadium in Macleod. The assessment considered the energy profile of NETS and provided a recommended solar PV system size. Figure 2 shows the energy profile of NETS and Table 1 shows the particulars of a recommended solar PV system.

Figure 2: NETS Stadium Electricity Usage Table 1: Recommended Solar PV System Suggested system size: Estimated cost: Annual savings Co2 reduction / year Payback (years)

Ordinary Meeting of Council - 21 July 2014

35kW 129kWh/day providing < peak consumption circa $47,000 circa $8,200 circa 34.8 tonnes circa 5.7

Page 25

Planet – Environmental Sustainability

CONSIDERATION OF SOLAR PHOTOVOLTAIC (PV) PANELS AT NETS STADIUM MACLEOD cont’d

3.1

Because of the prominent location of NETS along the railway line, the installation of solar PV at NETS would also demonstrate Council’s commitment to acting on climate change mitigation. FUNDING IMPLICATIONS This report may result in an allocation of $47,000 from available unallocated 2014/15 budget. CONCLUSION A solar PV system of 35kW is recommended for consideration at NETS stadium in Macleod, as a pilot project for Council before the consideration of further investment in solar PV in future budget years.

RECOMMENDATION That Council allocate $47,000 from unallocated funds within the 2014/15 financial year for the installation of a solar PV system at Nets Stadium in Macleod.

ATTACHMENTS Nil

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4.1

BUNGAY STREET, WATSONIA - TRAFFIC INVESTIGATION

Author:

Bailey Byrnes - Transport Engineer, City Development

Ward:

Grimshaw

File:

F2014/704

4.1

Place – Sustainable Amenity and Built Environment

Previous Items Council on 17 March 2014 (Item 8.4 - Investigation - Traffic Challenges Bungay Street, Watsonia) EXECUTIVE SUMMARY In accordance with the Council resolution of 17 March 2014, an investigation has been undertaken into the traffic challenges in Bungay Street, Watsonia and connected streets in Watsonia as a consequence of parents dropping-off and picking-up their children at Loyola College. The proposed measures to improve AM and PM peak traffic flows include •

‘No Stopping’ restrictions on the south side (residential side) of Bungay Street to operate between 8.00 - 9.00am and 2.30 - 4.00pm School Days, between Gleeson Drive and Watsonia Road.

•

‘2 minute parking 8.00 - 9.00am and 2.30 - 4.00pm School Days’ on the northern side of Bungay Street between Kenmare Street and the existing school crossing west of High Street.

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Place – Sustainable Amenity and Built Environment

BUNGAY STREET, WATSONIA - TRAFFIC INVESTIGATION cont’d

4.1

2. Develop potential options for consideration by Council to better manage these traffic challenges. This could include consideration of the traffic engineering solutions employed around schools in other Councils. 3. Consult with local residents and Loyola College in undertaking the investigation. The investigation should commence with a survey to local residents to gather their feedback on the nature and severity of the problem and on their suggestions for how this problem can be managed. 4.

Write to Loyola College seeking details of their proposed actions to assist in managing traffic and car parking associated with school drop off and pick and work with Loyola College so that the actions can be agreed and implemented.’

Bungay Street is a local street approximately 670m long between Watsonia Road and Gleeson Drive. The street provides access around 130 residential properties and a 310m frontage to Loyola College. There are two access points to the school, which the school has advised is only utilised by staff and senior students. A location plan of Bungay Street and the surrounding area is shown in Figure 1. Surrounding streets include Kenmare Street and High Street which operate in a north/south direction and Princes Street which is parallel to and south of Bungay Street in an east/west direction. As a consequence of parents dropping off and picking up children at Loyola College, much of Bungay Street and the surrounding area are known to experience significant congestion during peak school drop-off and pick-up times.

Figure 1 – Location Map Council recently considered a report in relation to speed and volume issued further south in Kenmare Street, in the vicinity of Lambourn Road. This considered to be outside the target area of this investigation, and is of no value in considering this previous investigation as part of this report.

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Place – Sustainable Amenity and Built Environment

BUNGAY STREET, WATSONIA - TRAFFIC INVESTIGATION cont’d

Traffic Volumes Speed and volume surveys were undertaken in Bungay Street east of Kenmare Street and on Kenmare Street north of Nell Street West on 15 March 2014 for a one week period. The results of the survey are shown below in Table 1 and 2. For comparative purposes for East/West traffic flow, the results of a recent speed and volume survey in Princes Street, are also shown in Table 1. The survey results indicate vehicle speed is not an issue in either Bungay Street or Kenmare Street. The daily traffic volumes measured in Bungay Street are typical for a local street, particularly close to a school zone. In accordance with Council’s Road Management Plan, such roads can expect up to 2,000 vehicles per day. However, peak hour volumes are considered high for a local street, leading to the congestion issues that experienced by residents in Bungay Street and the surrounding area. Table 1 – East/West Traffic between Gleeson Drive, Ladd Street and Watsonia Road Location Direction Average Weekday Volume (vpd) Peak Hour Volume (Combined) 85th Percentile Speed (km/h)

Both East West AM PM Both East West

Bungay Street East of Kenmare Street 15 March 2014 – 22 March 2014 1132 581 551 218 108 36.4 37.7 34.6

Princes Street West of High Street 30 July 2013 – 6 August 2013 632 382 250 119 81 42 41.3 41.9

Table 2 – North/South Traffic between Nell Street West and Bungay Street Location

Average Weekday Volume (vpd) Peak Hour Volume (Combined) 85th Percentile Speed (km/h)

Direction Both North West AM PM Both North West

Kenmare Street North of Nell Street West 15 March 2014 – 22 March 2014 1072 612 460 184 159 46.9 48 44.3

Parking Conditions Bungay Street is approximately 7.2m wide, which can allow for two-way traffic, and allow for some staggered on-street parking. At present, there are no formal parking restrictions on Bungay Street, with the exception of two small No Stopping (8.159.15am and 3.00 - 4.00pm School Days) zones which keep the area clear adjacent to the school crossing just west of High Street.

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4.1

CURRENT SITUATION

Place – Sustainable Amenity and Built Environment

BUNGAY STREET, WATSONIA - TRAFFIC INVESTIGATION cont’d

4.1

Kenmare Street is approximately 6.7m wide, and Princes Street is approximately 7.2m wide. Both streets allow for some staggered on-street parking. There are no formal parking restrictions on Kenmare Street and Princes Street. Traffic Flow Site observations indicate that motorists stop on both sides of Bungay Street during peak periods to drop-off and pick-up of students to Loyola College. Given the road width there is not enough space to allow two-way traffic flow and on street parking on both sides of Bungay Street. Further congestion results when motorists perform three point turns in private driveways; attempt to pass parked vehicles, or where vehicles stop for the purpose of drop-off and pick-up. CONSULTATION As per Council Resolution item No.3, consultation was undertaken with local residents and Loyola College. In May 2014 a survey was distributed to residents and to Loyola College seeking their views on the severity of vehicle and parking issues on Kenmare and Bungay Streets (on a scale of 1 to 10) and also provided an opportunity to make suggestions to improve congestion and parking issues in the area. From the 72 surveys distributed, 21 responses were received. The average severity rating of the traffic issues was 7.4/10, indicating congestion and parking issues as a considerable frustration to residents. From the feedback received, the majority of residents suggested on-street parking to be restricted to one side of Bungay Street during school drop-off and pick-up times. Some residents indicated that congestion and parking issues are also present outside usual school hours on school event days, and that any proposed treatment should also include such periods. Several residents suggested the introduction of a ‘One Way’ system through these streets during peak periods. Written feedback from Loyola College acknowledged Council’s readiness to address the matter, and outlined the current initiatives taken by the school in addressing the traffic congestion issues. The College made no additional suggestions for treatments outside the school grounds. DISCUSSION Following the consultation survey, a meeting was held on-site with College representatives to discuss the congestion and parking challenges in Bungay Street and the surrounding area. Treatment options including parking restrictions and a one way operation were discussed. Loyola College indicated support for the proposal. Based on the feedback received through consultation and traffic engineering solutions employed at other school drop-off/pick-up zones in Banyule and across Melbourne, the following treatments are proposed; 1.

Introduce No Stopping restrictions (8.00 - 9.00am and 2.30 - 4.00pm School Days) on the southern side of Bungay Street between Gleeson Drive and Watsonia Road.

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Place – Sustainable Amenity and Built Environment

BUNGAY STREET, WATSONIA - TRAFFIC INVESTIGATION cont’d Introduce 2 minute parking (8.00 - 9.00am and 2.30 - 4.00pm School Days) on the northern side of Bungay Street between Kenmare Street and the existing school crossing west of High Street.

4.1

The proposed parking restrictions are shown in Figure 2.

EXISTING SCHOOL ACCESS

Key: No Stopping 8am-9am 3pm-4pm School Days 2 min Parking 8am-9am 3pm-4pm School Days

Figure 2 – Recommended Parking restrictions This proposal allows parents to drop off/pick up within a specified zone and time limit on the northern side of Bungay Street allowing students to access the college without crossing Bungay Street, and improves two way traffic flow by removing parked vehicles on the southern side of the carriageway. In addition, these parking restrictions will help reduce traffic congestion by encouraging better traffic circulation through the local road network in a pseudo ‘one way’ operation, i.e. vehicles can enter Bungay Street via Princes Street and Kenmare Street to access the drop off / pick up zone. Following a 3 month trial of these restrictions, should peak time traffic congestion issues still be present, a number of turn bans could be considered to further address these concerns, encourage better traffic circulation in the local road network and reinforce the desired ‘one-way’ operation of Bungay Street during AM and PM peak periods. Possible turn bans locations are shown in Figure 3. These turn bans would operate between 8.00 - 9.00am and 2.30 - 4.00pm School Days

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Place – Sustainable Amenity and Built Environment

4.1

BUNGAY STREET, WATSONIA - TRAFFIC INVESTIGATION cont’d

EXISTING SCHOOL ACCESS

Key: No Stopping 8am-9am & 2.30pm-4pm School Days 5min Parking 8am-9am & 2.30pm-4pm School Days Proposed One-Way operation 8am-9am & 2.30pm-4pm School Days

Figure 3 – Possible turn ban locations CONCLUSION Traffic congestion and parking challenges in Bungay Street and the surrounding area have been investigated, and consultation has occurred with affected residents and Loyola College. Based on the investigation and feedback received from residents and Loyola College, it is recommended that; 1.

The following restrictions be implemented for a 3 month trial; a. ‘No Stopping (8.00 - 9.00am and 2.30 - 4pm School Days) along the southern side of Bungay Street, and b. 2 minute parking (8.00 - 9.00am and 2.30 - 4.00pm School Days) restrictions on the northern side of Bungay Street across the Loyola College frontage.

Implementation is reviewed at the end of the 3 month trial. If, a. There are no further concerns regarding traffic congestion, the trial be formalised. b. There are ongoing traffic congestion issues; turn bans at the locations identified in Figure 3 be considered in consultation with residents and Loyola College.

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Place – Sustainable Amenity and Built Environment

BUNGAY STREET, WATSONIA - TRAFFIC INVESTIGATION cont’d RECOMMENDATION

Implement the proposed 3 month trial of No Stopping restrictions (8.00 9.00am and 2.30 - 4.00pm School Days) on the southern side of Bungay Street, and 2 minute parking (8.00 – 9.00am and 2.30 - 4.00pm School Days) on the northern side of Bungay Street along the Loyola College frontage.

Formalise the arrangements after a 3 month trial provided there are no further concerns regarding traffic congestion. If there are ongoing congestion issues, residents and Loyola College be consulted with regard to the implementation of turn bans at selected locations during school drop off / pick up times.

Advises residents and Loyola College of this resolution.

ATTACHMENTS Nil

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4.1

That Council:

Place – Sustainable Amenity and Built Environment

PAID PARKING - MOUNT STREET, HEIDELBERG

4.2

Author: Gina Burden - Manager Governance, Information & Laws, City Development Ward:

Griffin

File:

F2014/306

EXECUTIVE SUMMARY Council has considered and approved a number of previous reports on the introduction of possible additional paid parking locations within Banyule which has been done within the context of the policy principles identified in Council’s Activity Centre Car Parking Policy and Strategy adopted in November 2010. One of the more recent decisions, in February 2013, was to introduce paid parking in Studley Rd and Stradbroke Ave, Heidelberg, locations which service the nearby Austin Hospital precinct. The introduction of paid parking machines in this location has been very successful in managing the high demand for parking in this area as measured through turnover rates, and there has been no negative feedback received in relation to the requirement to pay for parking in these locations. Nearby Mount Street, Heidelberg has an existing indented parking bay area, which services the same precinct. This location is considered to also be a suitable location for the introduction of paid parking in line with the restrictions that apply to Studley Rd and Stradbroke Ave. The local traders association has indicated that they do not have any objection to the introduction of paid parking in the Mount Street location, and as the parking bays are already established, there is very little infrastructure works needed to install paid parking in this location. The example of the Studley Rd and Stradbroke Ave sites demonstrates that motorists have an expectation to pay for parking in these locations and benefit from the improved turnover of spaces that it generates. Therefore, this report recommends that paid parking also be introduced for Mount Street, Heidelberg.

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Place – Sustainable Amenity and Built Environment

PAID PARKING - MOUNT STREET, HEIDELBERG cont’d

Council at its meeting of 17 December 2012 considered a Notice of Motion in regard to additional paid parking locations and resolved that a report be prepared for Council on possible additional paid parking locations within the municipality. Since that time a number of reports have been prepared for Council consideration, including on 4 February 2013, 26 August 2013 and 23 September 2013. In considering the reports and information presented by Council’s traffic engineers, Council has subsequently approved a number of appropriate sites within the municipality in which paid parking is to be installed and has also approved the development of parking plans for key activity centre areas. These plans are progressively being developed and installation of parking ticket machines will be rolled out in line with the resolutions adopted by Council. In the Council resolution of 23 September 2013, apart from approving a number of locations and the development of parking plans, Council also asked that consideration be given to any other possible paid parking locations within the Activity Centres. One location that had not been identified but that has since become evident as a suitable location for the installation of paid parking is Mount Street, Heidelberg. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. CURRENT SITUATION Council currently administers approximately 200 paid parking spaces in the municipality. The majority of these are near the Heidelberg Activity Centre. Occupancy data collected back in May and June 2013 on the Heidelberg sites shows that the average occupancy rate on a weekday is 90.2%. In early 2013, Council approved the installation of parking ticket machines in Studley Rd and Stradbroke Avenue, Heidelberg (which continues north of Studley Rd). Both these locations already had parking restrictions in place and demand for parking was high given the proximity to the Warringal and Austin Hospitals, and to other facilities. The streets surrounding this site also have parking restrictions currently in place, this includes nearby Mount Street, Heidelberg

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4.2

BACKGROUND

Place – Sustainable Amenity and Built Environment

PAID PARKING - MOUNT STREET, HEIDELBERG cont’d

4.2

Locality Plan

Figure 1: Mount Street indented car parking location and surrounding area DISCUSSION The Mount Street location in question is already serviced by an indented parking site containing 24 bays with a 2hr parking restriction. These bays are usually fully occupied and are also used mostly by visitors to the nearby hospital precinct.

Figures 2: Existing indented 2 hr parking bays – Mount Street, Heidelberg Parking turnover would be improved and enforcement made more efficient with the installation of machines in this location, as has been the case in Studley Rd and Stradbroke Avenue. In the month of June 2014, the turnover rate reported from the 4 ticket machines in this location was 7235. Turnover is important as it means more people have the opportunity to find a parking spot when visiting the area, especially the hospitals.

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Place – Sustainable Amenity and Built Environment

There is no accurate data as to the turnover rate prior to the machines being installed, however, anecdotally from feedback received, it has greatly improved as motorists are commenting that they are now able to obtain a parking spot when visiting the area. Further, there have been no complaints received from motorists regarding the requirement to pay for parking in these locations. TECHNICAL CONSIDERATION The supply of parking is limited; therefore charging for its use is a way of managing its demand and to produce a better allocation of this resource. Given the increasing demand for parking spaces in and around some of the Activity Centres and business areas in the municipality, paid parking offers a means to help manage this. The indented car parking bays in Mount Street are an ideal location for additional parking ticket machines. From an infrastructure perspective there are no barriers to placing machines in this location, which could easily be located at either end of the indented bays. It is suggested that one machine service 12 bays each as a maximum, which will therefore require 2 machines for this location. The image below shows one of the machines located in Studley Rd, which accepts both coins and credit cards, and is the same type as proposed for Mount Street.

Figure 2: Parking meter Studley Rd, Heidelberg LEGAL CONSIDERATION Council derives its power to set and collect parking fees from the Local Government Act 1989, specifically clause 1(1)(a) and (b) of Schedule 11 – Powers of Councils over Traffic, which states: “1. Powers concerning parking (1) A Council may fix, rescind or vary— (a) the days, hours and periods of time for which, and the conditions on which, vehicles may stand in a parking area in any highway or other parking area; and (b) fees for any vehicles standing in a parking area and the manner of payment of those fees.”

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4.2

PAID PARKING - MOUNT STREET, HEIDELBERG cont’d

Place – Sustainable Amenity and Built Environment

PAID PARKING - MOUNT STREET, HEIDELBERG cont’d

4.2

CONSULTATION As already indicated, there has been no negative feedback from the installation of paid parking in nearby Studley Rd and Stradbroke Ave. While the local traders association has in the past expressed concern about the possibility of paid parking in the Burgundy Street Shopping Precinct, they have not had a concern with this being introduced in the parking areas that service the hospital precinct. In recent discussions with the Director City Development, trader representatives have indicated they do not have an objection to paid parking being extended to Mount Street. The indented car parking in Mount Street faces onto public land at the rear of the railway station and there are no affected residences. There is however an apartment building on the east side of the road nearby. These residents would not be affected by the paid parking as they are not the users of the parking. They will however, be notified prior to the paid parking being installed. FUNDING IMPLICATIONS The costs of installing additional parking meters must cover the purchase and installation of the machines, their operation and maintenance expenses, and the costs of installing new or modifying existing line marking and parking signs. Subject to the type of machine, these costs may vary. The following table outlines the typical costs: Table 1: Ticket Machine Cost Estimate Purchase and installation of machine Solar Power Operation, maintenance and administration-related costs (per annum, ongoing) New line marking and signage TOTAL COST

Solar Power

$15,000 $21,000 $1,000 $500 $16,500 $22,500

The machines installed in Studley Rd and Stradbroke Avenue have been more than cost effective and the costs of purchase and installation have already been recouped through the turnover of vehicles. The type of machines installed, which relate to the costs in table 1 above, are those that produce tickets for display on vehicle dashboards. Advice has been received that these costs can be significantly reduced by purchasing machines that instead of producing tickets, display the bays on the machine and record the time purchased against each of the bays. These machines are very commonly used in Melbourne City. The cost of these machines, which look similar, is approximately $8,000 plus $1,000 installation. The initial cost of two paid parking machines in Mount Street will be able to be met from within the existing 2014/15 budget which has been allocated for parking technology. The fees charged in Mount Street should be the same as for Studley Rd and Stradbroke Avenue which is $2 per hour. Similarly, given it is the same clientele parking in Mount Street as in these two other locations, the same parking restrictions should also apply, which is a maximum of 2 hours, 8.00am – 8.00pm, Monday to

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Place – Sustainable Amenity and Built Environment

PAID PARKING - MOUNT STREET, HEIDELBERG cont’d Sunday. This would mean a change from the current restrictions of 2 hours, 8.00am - 6.00pm, Monday to Saturday.

The introduction of paid parking in Mount Street, Heidelberg is consistent with the principles identified in Council’s Activity Centre Car Parking Policy and Strategy adopted in November 2010. This Policy and Strategy seeks to provide for a more equitable parking distribution to meet current and future demands particularly in Activity Centres, including through possible paid parking locations and suitable parking fees to ensure optimal turnover and use. CONCLUSION Council has considered a number of reports and recommendations on the introduction of paid parking within the municipality. Parking in the Activity Centres, particularly within the vicinity of the hospital precinct in Heidelberg is limited and in high demand. Council considers that paid parking is an appropriate and effective means by which to manage the demand and to improve turnover of vehicles. The introduction of paid parking in both Studley Rd and Stradbroke Avenue, Heidelberg has been a successful example of managing the parking demands in this area, and it is only logical to extend the same provisions and measures to nearby Mount Street which meets the same parking demands. RECOMMENDATION That Council: 1.

Approve the installation of two pay parking machines to service the indented parking bays located in Mount Street, Heidelberg;

Set the fee at $2 per hour, with the fee to apply 8am – 8pm, Monday to Sunday within the existing 2P zone; and

Advise nearby businesses and residents prior to the installation of paid parking.

ATTACHMENTS Nil

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POLICY IMPLICATIONS

4.3

PANEL REPORT - BANYULE PLANNING SCHEME AMENDMENT C93

Author:

Anne North - Senior Strategic Planner, City Development

Ward:

Griffin and Olympia

File:

F2013/1385

4.3

Place – Sustainable Amenity and Built Environment

EXECUTIVE SUMMARY Council has received the Panel Report for Banyule Planning Scheme Amendment C93 for the Ivanhoe Structure Plan. The Panel Report considers submissions received by the Panel and makes recommendations for the Amendment C93 proposal. The Panel Report suggests that the planning tools proposed through Amendment C93 are appropriate and, subject to further work and changes discussed in the Report, a revised C93 could be prepared for Council’s adoption. In order to meet the requirements of Section 26(1) of the Planning and Environment Act 1987, this report recommends making the Panel Report publicly available and outlines a process to further consider the Panel’s recommendations. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “strengthen local activity and employment areas”. BACKGROUND Prior to its adoption in 2012 an extensive consultation was done on the Draft Ivanhoe Structure Plan. Council received 75 submissions on the 2012 Draft along with other community feedback from information sessions and workshops. Altogether over 1600 people directly participated in the development of the Structure Plan through community sessions, workshops and submissions. Since adopting the Ivanhoe Structure Plan in December 2012, Council has continued work to integrate the Ivanhoe Structure Plan into the Banyule Planning Scheme. This work has involved the development of appropriate planning scheme controls to guide built form outcomes in the activity centre. Amendment C93 to the Banyule Planning Scheme was prepared and publicly exhibited from Thursday 5 December 2013 to Thursday 13 February 2014. A total of thirteen submissions were received in response to the exhibition, summarised as follows:

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Place – Sustainable Amenity and Built Environment

• • • • •

Two submitters gave their support; Two submitters gave their support, providing no further changes were made; Three submitters would give support if specific changes were made; Six submitters did not give support; and One late submission was received, who did not give support.

On 3 March 2014 Council resolved to refer the unresolved submissions to a Planning Panel. The main concerns raised in the submissions were: • • • • • • •

Proposed building height controls in specific locations; Proposed building setback controls in specific locations; Whether the proposal is in line with planning policy; Consideration of a restrictive covenant; Whether the north-western boundary of the Activity Area should be modified; Whether 64 Russell Street should be identified as an Area of Investigation; and Whether some land in Fairy Hills should be part of the Accessible Residential Precinct.

DISCUSSION A substantial amount of community consultation has been in done in relation to the Ivanhoe Structure Plan. The initial 2011 Structure Plan attracted more than 700 submissions. The consultation sessions together with formal submissions provided Council with a strong understanding of the issues of concern. Council listened to the community and resolved to set aside the initial 2011 Structure Plan and commit to work in partnership with the community on a new plan. Council received 75 submissions in response to the 2012 Draft Structure Plan. This substantially reduced response showed growing community acceptance of Council’s structure planning efforts. In further contrast only seven (7) objecting submissions were received during the public exhibition of Amendment C93. This further reduced community response also indicated general support for the structure plan and the proposed planning scheme controls. The Planning Panel has also given its support for Amendment C93 and has recommended that, subject to the changes discussed in the Panel Report, the Amendment should be adopted. Council can now progress consideration of the Panel’s recommendations in two sequential steps: Step 1 involves allocating each panel recommendation into one of the following three categories: 1: 2: 3:

Accept, Partially Accept, Not Accept.

This will give a framework for considering each recommendation that is reported to Council. Council’s decision whether to accept the Panel’s recommendations will be influenced by the discussion in the Panel Report and what was agreed to with the community during previous consultation. Council should not depart from the position that it took to the Panel Hearing unless it can substantiate its variation in a transparent manner.

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PANEL REPORT - BANYULE PLANNING SCHEME AMENDMENT C93 cont’d

Place – Sustainable Amenity and Built Environment

PANEL REPORT - BANYULE PLANNING SCHEME AMENDMENT C93 cont’d

4.3

Step 2 involves completing some further work to prepare a final amendment that council would consider for adoption at a further Council meeting. Next Council Report within one month. This report will present the results of Step 1 outlined above. The report will attach a summary of the Panel recommendations, linking each recommendation to one of the categories mentioned above and broadly summarising the scope of any further work that would be done. This analysis may involve consultation with landowners who are specifically affected by the Panel’s recommendations. Final Council Report This report will present the results of Step 2 outlined above. After work has been completed a final report will be presented to Council including the final amendment proposal. The purpose of this report will be to seek Council’s adoption of the amendment as well as any associated refinements to the structure plan to ensure consistency between the two, and seek approval from the Minister for Planning. CONCLUSION A great deal of progress has been made since the release of the initial 2011 Draft Ivanhoe Structure Plan. The community has helped to shape the Ivanhoe Structure Plan and the associated planning scheme controls proposed through Amendment C93. The results of community consultation have shown that there is general community support for the proposed planning scheme controls. Those remaining concerns about particular elements of the planning scheme amendment have been heard by a Planning Panel. The Panel is generally satisfied that the planning tools proposed through Amendment C93 are appropriate. Council now has some further work to do in considering the recommendations of the Panel. The results of that work will be presented in a future report so Council can consider adoption of the amendment. RECOMMENDATION That Council: 1.

Make the Panel Report for Banyule Planning Scheme Amendment C93 publicly available.

Approve the two step process for addressing the recommendations outlined in the Panel Report.

Receive a further report in one month that reflects the outcome of Stage 1 discussing whether the Panel’s recommendations should be accepted and summarising the scope of further work to be done.

Receive a final report in not more than three months on the adoption of the C93 amendment and requesting approval be sought from the Minister for Planning.

ATTACHMENTS No.

Title

Panel Report in relation to Banyule Planning Scheme Amendment C93

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Page

Page 42

142

4.4

NOTICE OF INTENTION TO SELL LAND: 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD PRIMARY SCHOOL SITE)

Author:

Michael Hutchison - Projects Coordinator, City Development

Ward:

Olympia

File:

F2014/342

EXECUTIVE SUMMARY This report seeks to approve the commencement of the statutory procedures to sell the Council-owned land known as 229 Banksia Street, Ivanhoe. This site was the location of the former Bellfield Primary School and is one of three former school sites closed by the state government and purchased by Council from the Minister for Education on the 11 November 2013.

CITY PLAN This report is in line with Council’s City Plan key direction to "protect and develop publicly used assets" and “build community capital”. BACKGROUND The former Bellfield Primary School is one of three former school sites purchased from the Minister for Education on the 11 November 2013. All three school sites were closed by the State Government in 2011. Banyule City Council negotiated the purchase of the former school sites from the Department of Education and Early Childhood Development in April 2013, with transfer of ownership occurring on 11th November 2013. The land includes two separately titles land parcels which combined have an area of approximately 1.95 ha. The land is irregular in shape and is bound by Jellicoe Street to the south, Banksia Street to the north and Wadham Street to the east. Buildings on the site were demolished in December 2013 and except for a small former gymnasium building the site is now clear of all buildings and structures. The location of the site is shown in Figures 1 and 2 below.

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4.4

NOTICE OF INTENTION TO SELL LAND: 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD PRIMARY SCHOOL SITE) cont’d

Ivanhoe redevelopment site: 229 Banksia Street, Ivanhoe

Figure 1: Site context map Source: Melways Edition 39

Figure 2 – Aerial View

CURRENT SITUATION Expression of Interest/Request for Tender Council commenced its Expressions of Interest (EOI) process which seeks to identify parties which have the qualifications and experience to purchase and develop land on the former Bellfield Primary School site for residential use in May 2014. This EOI is the first part of a two-phase selection process to identify parties that can work closely with Council to implement strategically important development opportunities. The two-phase selection process is outlined below:

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

Phase 1 - EOI This EOI is a public invitation to all interested parties to participate in the Ivanhoe Redevelopment Site Project. Respondents must lodge a statement detailing the proposed purchase price, terms, development proposal, approach, capacity, experience and demonstrated leadership in residential development. Council will select a shortlist from the respondents to the EOI following an evaluation. The EOI closed on 19 June 2014.



Phase 2 - RFT The second part of the two-phase selection process will be to shortlist respondents to the EOI who will then be invited to submit a final tender in response to a land package offer and list of conditions prepared by Council as part of a Request for Tender (“RFT”). It is expected that the RFT process will commence in August.

TECHNICAL CONSIDERATION Rezoning of the Former School Sites (Amendment C96) At its Ordinary Meeting of 3 June 2013, Council considered the need to remove the redundant PUZ Education zoning via a fast track amendment under section 20(4) of the Planning and Environment Act 1987. Council resolved to request the Minister for Planning to rezone the former school sites from the redundant Public Use Zone (PUZ) to Residential Growth Zone (RGZ). The rezoning was approved by the Minister for Planning on the 19 December 2013 and was gazetted on 23 January 2014. The rezoning removes the redundant planning provisions (PUZ-Education) for the primary purpose of ensuring appropriate development of the school sites consistent with their residential context. The amendment implements the following objectives of planning in Victoria: •

To provide for the fair, orderly, economic and sustainable use and development of land;

•

To secure a pleasant, efficient and safe working, living and recreational environment for all Victorians and visitors to Victoria.

The rezoning of the land will allow future use and development that is consistent with the locational context of each former school site within residential neighbourhoods. LEGAL CONSIDERATION STATUTORY PROCEDURES Local Government Act 1989 Section 189(2) of the Local Government Act 1989 provides that prior to selling land Council must give public notice of its intention to do so and obtain a valuation not more than six months prior to the date of sale. Public Notice Council’s Official Newspaper Policy states “The Heidelberg Leader and/or Diamond Valley Leader, and/or the Heidelberg and Diamond Valley Weekly where appropriate, be appointed as Council’s official newspapers for the purposes of providing public

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NOTICE OF INTENTION TO SELL LAND: 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD PRIMARY SCHOOL SITE) cont’d

Place – Sustainable Amenity and Built Environment

NOTICE OF INTENTION TO SELL LAND: 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD PRIMARY SCHOOL SITE) cont’d

4.4

notice except where circumstances may be deemed appropriate the use of The Age and/or the Herald Sun for particular public notices.” For the purposes of giving public notice for this proposal it is noted that the “Heidelberg Leader” and “Diamond Valley Leader” are the newspapers that are generally circulated within the municipality. Subdivision Act 1988/Planning and Environment Act 1987 None of the properties are classified as reserves on the registered plan of subdivision, and as such no further planning or subdivision processes are required to sell the land. POLICY IMPLICATIONS GUIDELINES FOR THE SALE AND EXCHANGE OF COUNCIL LAND The Guidelines for the Sale and Exchange of Council Land (the “Guidelines” – adopted by Council in April 2009) provide that the sale of Council-owned land should be conducted through a public process, unless circumstances justify an alternative method of sale. Any sale of Council-owned land should be in the best interest of the community and provide the best result, both financial and non-financial for Council and the community. The EOI and RFT process being pursued is consistent with these guidelines. FUNDING IMPLICATIONS The subject site was purchased with GST being calculated under the margin scheme. The Australian Tax Office will allow subsequent application of the margin scheme and therefore Council has the ability to apply the margin scheme when selling the land. Any contracts of sale should make provision for the margin scheme with a GST inclusive sale price. CONCLUSION The property at 229 Banksia Street, Ivanhoe has been identified as a strategically important redevelopment site. The property has been investigated and there are no impediments to prevent a possible sale of the property. It is therefore appropriate to seek community input on Council’s intention to sell the property in accordance with section 189(2) of the Local Government Act. RECOMMENDATION That: 1.

Council directs that the statutory procedures be commenced under Section 189(2) and section 223 of the Local Government Act 1989 by obtaining valuations and giving public notice in the “Heidelberg Leader” and the “Diamond Valley Leader” of Council’s intention to sell the land known as: •

229 Banksia Street, Ivanhoe

A further report be presented to Council following the completion of the

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NOTICE OF INTENTION TO SELL LAND: 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD PRIMARY SCHOOL SITE) cont’d

Council officers investigate and undertake all necessary actions to ready the land for sale.

ATTACHMENTS Nil

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4.4

statutory procedures referred to in Item 1, but in any event not less than 28 days after public notice is given, following which, Council will determine whether to sell or retain the Council-owned land referred to in Item 1.

Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

22 STATION ROAD, ROSANNA

4.5

Author: Jackie Bernoth - Acting Co- ordinator Development Planner , City Development Ward:

Ibbott

File:

P1065/2013

EXECUTIVE SUMMARY Council has received an application for the construction of two double storey dwellings to the rear of the existing single storey dwelling at 22 Station Road, Rosanna. The proposal incorporates a high level of compliance with the Planning Scheme requirements, including the provisions of ResCode and the Residential Neighbourhood Character Policy. The report is presented to Council as a result of the implications of the provisions of the Residential Vehicle Crossing Policy on the basis that there are two crossings proposed for a frontage which is less than 20 metres. Given the practice around application of the Crossing Policy, it is recommended that Council support the application subject to conditions which remove one of the crossings.

Planning Permit Application:

P1065/2013

Development Planner:

Jackie Bernoth

Address:

22 Station Road, Rosanna

Proposal:

Multi-dwelling development (two new double storey dwellings to the rear of an existing dwelling)

Existing Use/Development:

Single dwelling

Applicant:

Mrs Susan James

Zoning:

General Residential Zone

Overlays:

Vegetation Protection Overlay (VPO5)

Notification (Advertising):

The application was advertised in accordance with section 52 of the Planning and Environment Act 1987 because it was deemed that the application could cause material detriment.

Objections Received:

None

Ward:

Ibbott

Cultural Heritage Management Plan (CHMP) required:

No â&#x20AC;&#x201C; site has previously been subject to significant ground disturbance

The proposal is for the construction of two attached double storey dwellings (Dwellings 2 and 3), to be located to the rear of an existing single storey dwelling (Dwelling 1) on the subject site. The dwellings will feature:

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•

Living and meals areas together with a bedroom on the ground floor;

•

Two bedrooms on the upper floor;

•

Access via a new crossover and driveway from Station Road (approximately 12.5 metres west of the existing crossover on the corner of Louis and Amiet Streets).

•

A double garage for Dwelling 2 and a single garage with a tandem space for Dwelling 3;

•

A maximum height of 7.5 metres (west elevation); and

•

A mix of face brickwork, render and weatherboard for the external facades and tiled roof cladding.

To facilitate the development it is proposed that the existing brick shed be removed from the rear yard.

Dwelling 1 (existing) Dwelling 2 Dwelling 3

Open space 102.95m2 109.34m2 82.28m2

Car parking provision

Bedrooms

2 – single garage plus tandem space 2 – double garage 2- single garage plus tandem space

Dwelling Density

1:340m2

Site Coverage

41%

Impervious Site Coverage

57%

3 3

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22 STATION ROAD, ROSANNA cont’d

Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

22 STATION ROAD, ROSANNA contâ&#x20AC;&#x2122;d

4.5

SUBJECT SITE AND SURROUNDING AREA

Figure 1: Aerial photograph of subject site The subject site is located on the northern side of Station Road in Rosanna. The site is rectangular in shape, and has a frontage of 19.14 metres and a depth of 53.34 metres. There is a slight fall of approximately 1.5 metres, from the north-east corner down to the south-west corner of the site. The subject site currently contains a single storey detached brick dwelling. There is a single garage located on the western side of the dwelling The surrounding area has been undergoing change for a number of decades, with the original 1960s housing stock being replaced with multi-dwelling developments over time. This includes a four dwelling development to the west of the site, a three dwelling development to the south (immediately opposite). Approximately 50 metres to the east of the site is a small parade of local convenience shops where there are two and three storey building forms (including shop-top apartments). Council records indicate that the site is unlikely to be subject to flooding. BACKGROUND/HISTORY The site has been subject to one previous planning application. Application P22/05 was refused in November 2006 for the construction of two double storey attached dwellings to the rear of the single storey dwelling on the site. The application was refused for a number of reasons (principally relating to neighbourhood character), including:

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•

The duplex style of the two new dwellings – incorporating the use of rendered wall surfaces and minimal articulation – was considered to result in unacceptable dominance of the built form when viewed from the surrounding properties and streetscape.

•

The setback of built form from side boundaries – (1.1 metres) from the eastern boundary with the garage of the existing dwelling constructed on the western boundary – was considered inappropriate.

•

The height of the new dwellings (7.7 metres) was considered inappropriate.

•

The 5 metre setback from the rear boundary and site coverage of 48.85% did not support sufficient open space areas for tree planting and landscaping.

The current proposal incorporates greater setbacks from the side and rear boundaries, greater articulation, a reduced site coverage and a marginal reduction in overall height. PLANNING CONTROLS The planning controls applicable to the site are outlined in table 1 below: Table 1: Applicable Planning Controls Control General Residential Zone Vegetation Protection Overlay – Schedule 5 (VPO5) Car Parking requirements

Clause 32.08 42.02 52.06

Permit Triggered Yes No No

POLICIES CONSIDERED Relevant policies considered in the assessment of this proposal are outlined in table 2 below: Table 2: Relevant Planning Scheme Policy Policy SPPF Settlement Environmental and Landscape Values (including sub clauses) Built Environment and Heritage (including sub clauses) Housing (including sub clauses) LPPF Land Use Natural Environment Built Environment (Accessible area) Residential Neighbourhood Character Policy – Garden Suburban Precinct 2. Safer Design Policy

Clause 11 12 15 16 21.04 21.05 21.06 22.02 22.03

PUBLIC NOTIFICATION The application was notified in accordance with section 52 of the Planning and Environment Act 1987 because it was deemed that the application could cause material detriment. No objections have been received to date.

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22 STATION ROAD, ROSANNA cont’d

Place – Sustainable Amenity and Built Environment

22 STATION ROAD, ROSANNA cont’d REFERRAL COMMENTS

4.5

ENGINEERING SERVICES Council’s Engineering Services Section have reviewed the proposal and raised no major concerns. Formal comments are available on file. Standard conditions relating to access, parking areas and drainage requested should be included on any approval issued. ARBORIST Council’s Development Planning Arborist has advised that the tree at the rear of the site is of high retention value, and will be unaffected by the works. TECHNICAL CONSIDERATION Response to Policy Framework The proposed development is consistent with State and Local Planning Policies seeking urban consolidation and housing diversity in appropriate locations. Both levels of policy also require an appropriate response to neighbourhood character and residential amenity which is discussed within the attached Clause 55 and Residential Neighbourhood Character Policy assessment. The site is within an ‘Accessible’ Area under Council’s Residential Areas Framework (Clause 21.06). These areas will provide town house and other medium density living and some dispersed single dwellings. Development must make a positive contribution to the desired future neighbourhood character, including opportunities for tree protection and planting. The proposal is considered to comply with the strategic intention for the Accessible Area, for the following reasons: •

The design of the dwellings is commensurate with the style of dwellings in the area incorporating low pitched roofs and eaves and an appropriate mix of building materials (face brickwork, render and weatherboard for the external facades and tiled roof cladding).

•

The two storey scale of the dwellings is considered appropriate given the mix of single and double storey dwellings which are already present in the surrounding area, and given the two to three storey scale of buildings within the small parade of shops on Station Road approximately 50 metres east of the site.

•

The intensity of the development is considered appropriate having a building site coverage of 41% which only marginally exceeds the preferred site coverage for a site within the Garden Suburban Precinct 2. The Design Response outlines that site coverage can be varied in an Accessible Area, and the context of nearby development would indicate that such a variation is acceptable in this case.

•

The permit applicant has sought to minimise the size of the upper levels of the dwellings which is generally well recessed from the ground level walls below on all sides (as a proportion, the upper floor area is approximately 55% of the ground floor area).

•

The plans indicate sufficient open areas throughout the site for canopy tree plantings including at least two new large canopy trees, one medium canopy tree and three small canopy trees.

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22 STATION ROAD, ROSANNA cont’d

A detailed assessment against the Policy as incorporated in the Banyule Planning Scheme is included as an attachment to this report. Minor variations to the following design responses is required as discussed within the attachment: •

In accessible areas, upper levels should be positioned towards the street frontage and recessed from the lower level wall surfaces.

•

Second storey portions of buildings should be recessed from ground level wall surfaces, incorporated within roof spaces where possible and minimised in height.

•

In accessible areas, all upper levels should be positioned towards the street frontage and recessed from ground level wall surfaces.

It is also recommended that the application be altered by permit condition to delete the existing vehicular crossing, so that there is one crossing only into Station Road. The proposal for a second vehicle crossover does not meet the requirement of the Residential Vehicle Crossing Policy, as the frontage of the property is 19.14 metres, rather than a minimum of 20 metres. This can be addressed by requiring deletion of the existing crossing, driveway and garage, with the provision of a single garage for Dwelling 1 and Dwelling 2 in the approximate location of the proposed double garage for Dwelling 2. This would also necessitate some change to the private open space for Dwelling 1. The impact of this change from a character perspective would be an increase in landscape space within the front setback area, however it is noted that the introduction of a second crossover at the eastern end of the site’s frontage would not significantly disrupt the rhythm or spacing of crossovers along this section of Station Road (Nos 18, 22 and 24 Station Road). CAR PARKING ASSESSMENT (CLAUSE 52.06) As proposed, the application is consistent with the requirements contained in Clause 52.06-5 (Number of car parking spaces) and the design guidelines of Clause 52.06-8 (Design standards for car parking). However, it is noted that the recommended modifications to the driveway and parking layout (outlined above) would result in a reduction in on-site parking below these requirements, as follows:

As proposed Clause 52.06 requirement As recommended

Unit 1 Two spaces Two spaces One space

Unit 2 Two spaces Two spaces One space

Unit 3 One space One space One space

Whilst this is balanced against an increase in kerbside parking, the impact of the recommendation is a net loss of one parking space. The reduction in two on-site resident parking spaces can be justified by the site’s proximity to public transport, shopping and community facilities, and the availability of on-street parking. It is noted, however, that Council’s Engineering Section has raised no concerns in relation to the loss of one on-street car parking space associated with the retention of two crossings. Council’s Engineering Section has also confirmed that the existing

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RESIDENTIAL NEIGHBOURHOOD CHARACTER POLICY ASSESSMENT (CLAUSE 22.02)

Place – Sustainable Amenity and Built Environment

22 STATION ROAD, ROSANNA cont’d

4.5

‘build out’ at the front of the site could be removed by Council in future in order to reclaim the lost car parking space. However, at present there is no significant demand for on street parking in this area which would warrant such action. RESCODE ASSESSMENT (CLAUSE 55) An assessment against the provisions of Clause 55 (ResCode) of the Banyule Planning Scheme has been undertaken and forms an attachment to this report. The proposal complies with all objectives and standards of the Scheme subject to conditions as detailed within the attachment. CONCLUSION The proposed development is adequately consistent with State and Local Planning Policies, including Council’s Residential Neighbourhood Character Policy and complies with Clause 55 of the Banyule Planning Scheme. As such, the application should be supported with appropriate conditions. RECOMMENDATION That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987 resolve to issue a Planning Permit in respect of Application No. P1065/2013 for a multi-dwelling development (two new double storey dwellings to the rear of an existing dwelling) at 22 Station Road ROSANNA subject to the following conditions: Plans (1)

Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show: (a)

The deletion of the existing vehicular crossing and associated driveway and garage;

(b)

The provision of a single garage each for Dwellings 1 and 2 in the approximate position of the proposed double garage for Dwelling 2;

(c)

The provision of a paved or decked open space area between Dwelling 1 and its garage;

(d)

On all relevant plans, decking provided in the rear yard of Dwelling 3 (rather than pavers). An annotation must be included stating that a minimum of 5mm spacing must be provided between deck planks and that post holes for decking must be hand dug. If any roots over 40mm in diameter are encountered the hole must be relocated.

(b)

On all relevant plans and elevations, details of the proposed (or modified existing) front fence. The fence must be of an open style appropriate to the era of the dwelling. Mailbox locations must also be nominated.

(c)

Landscaping as required by Condition 2 of this permit.

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22 STATION ROAD, ROSANNA contâ&#x20AC;&#x2122;d Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i)

The use of an On-site Stormwater Detention (OSD) system;

(ii)

The connection to the Council nominated legal point of discharge;

Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided. (e)

The Tree Preservation Fencing in accordance with Condition 9 of this permit.

(f)

Landscape and tree zones to be clearly marked with hatching, colour coding or similar and distinguished from useable open space areas.

(g)

A plan notation indicating that no building works or facilities are to be provided within the dedicated landscape areas.

(h)

A schedule of external building materials and colours, including details of cladding and roofing materials; the schedule should be presented on a separate sheet and must include colour samples. The proposed driveway must be finished in a muted tone. The provision of a rainwater storage tank for each of the dwellings including its location, sizing and a notation of the connections and end use. The location of external clothes lines.

(i)

(j) (2)

The development permitted by this permit must not be commenced until a revised landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include: (a)

Details of planting within the site;

(b)

The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site;

(c)

Provision of formed garden beds with edging around the landscape zone within the front setback to prevent cars parking within those areas;

(d)

Planting adjacent to driveways and within landscaping zones to consist of varying heights and species;

(e)

Provision of replacement planting for vegetation that is to be removed including a minimum of two large canopy trees (mature height of at least +13m) planted at a semi-advanced state (minimum pot size 40 litre) and one medium canopy trees (mature height of at least 8-12m) planted at a semi-advanced state (minimum pot size 16 litre) and three small canopy trees (mature height of at least 5m) planted throughout the site. One of the large canopy trees must be provided within the front setback;

(g)

An indigenous and/or drought tolerant planting theme;

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(d)

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4.5

22 STATION ROAD, ROSANNA contâ&#x20AC;&#x2122;d

(3)

(h)

A schedule of all proposed trees, shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as specified;

(i)

Location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill.

The use development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

General (4)

Unless otherwise agreed in writing by the Responsible Authority the proposed dwelling(s) permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, replacement of street trees).

(5)

The walls of the development on the boundary of adjoining properties must be cleaned and finished in a manner to the satisfaction of the Responsible Authority.

Car Parking / Access (6)

Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.

(7)

Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.

(8)

Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Councilâ&#x20AC;&#x2122;s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

Tree Protection / Landscaping (9)

Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of works (including demolition) on the site Tree Preservation

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Place – Sustainable Amenity and Built Environment

Zones must be established around the existing tree to be retained. You must contact Council’s Development Planning Arborist on 9457 9808 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained to the satisfaction of the Responsible Authority, and meet the following requirements: (a)

Extent Locations of tree protection fencing and any other methods such as hoarding that may be used to protect trees during demolition and construction must be shown on the landscape plan.

(b)

Locations Tree Preservation Zones and ground protection are to be installed as shown on the endorsed landscape plan.

(c)

Weed control Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips

(d)

(e)

Fencing (i)

Vegetation Preservation fences with a minimum height of 1.2 to 1.5 metres and of chain mesh or like fence with 1.8 metre posts (e.g. treated pine) or like support every 3-4 metres and a top line of high visibility plastic hazard tape must be erected around the perimeter of the zone.

(ii)

The posts must be strong enough to sustain knocks from on site excavation equipment.

(iii)

The fences must not be removed or relocated without the prior consent of the Responsible Authority.

Signage Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”.

(f)

Irrigation The area must be irrigated during the summer months with 1 litre of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a weekly basis.

(g)

Access to Tree Preservation Zone (i)

No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority;

(ii)

No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and refuelling of equipment and vehicles must be carried out away from the root zones;

(iii)

No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone;

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4.5

22 STATION ROAD, ROSANNA cont’d

Place – Sustainable Amenity and Built Environment

22 STATION ROAD, ROSANNA cont’d (iv)

Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.

4.5

NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: •

Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;

•

All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques;

•

Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s. Time Limits (10)

In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: •

The development is not commenced within two years of the date of this permit;

•

The development is not completed within four years of the date of this permit.

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a)

Before the permit expires, or

(b)

Within six months afterwards, or

Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

(B)

Building Permit Required Building Permit must be obtained prior to the commencement of any works

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Place – Sustainable Amenity and Built Environment

22 STATION ROAD, ROSANNA cont’d associated with the proposed development. Street Numbering Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan, however it is Council’s intention to number the proposed allotments as follows: Dwelling 1 (existing) Dwelling 2 Dwelling 3

4.5

(C)

1/22 Station Road, ROSANNA 2/22 Station Road, ROSANNA 3/22 Station Road, ROSANNA

ATTACHMENTS No.

Title

Clause 55 Assessment

209

Neighbourhood Character Policy Assessment

213

Aboriginal Cultural Heritage implications

219

Ordinary Meeting of Council - 21 July 2014

Page

Page 59

4.6

WATSONIA MOTOR SHOW: SATURDAY 8 NOVEMBER 2014

Author:

Erica Hardie - Economic Development Officer, City Development

Ward:

Grimshaw

File:

F2014/306

4.6

Place – Sustainable Amenity and Built Environment

EXECUTIVE SUMMARY This report considers Council’s support of the 2014 annual Watsonia Motor Show scheduled for Saturday 8 November 2014. The event is managed by the Watsonia Traders’ Association (WTA) and the requested sponsorship will build on last year’s contribution and the broader support that Council provides to the event. The broader support includes the Watsonia Special Charge scheme and Council’s contributions to the Watsonia Traders’ Association to fund part of the show and other initiatives throughout the year. In liaison with the WTA a proposal has been developed for Council’s consideration inclusive of cash and in-kind components. It is recommended that Council support the event by allocating $15,000 from unallocated funds in its 2014/2015 budget and providing in-kind maintenance support to prepare the area for the event. This approach will build on the success of previous events and ensure that the event continues to be delivered at the high standard that the community continues to enjoy.

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As well as entertainment for visitors to the centre, the event provides an invaluable opportunity to involve local community groups and community focused organisations, including; Banyule Council; the White Ribbon Group; Men’s Shed, Watsonia Neighbourhood House; Victoria Police (Crime Prevention Unit); State Emergency Service; Watsonia Library, and; the Pink Ribbon Group. A growing number of schools and associated parent groups are also becoming involved with the event. In 2013 the Motor Show included a new community engagement aspect, the “Wheels in Watsonia” tyre painting project. This is a collaborative project between the WTA and over 100 participants from four local schools including Greensborough Secondary College, Concord School, Our Lady of Mercy College and Bundoora Secondary College. The project involved the transformation of disused tyres into works of art throughout the strip shopping centre, adding an extra element of interest to the show while attracting additional visitors to the centre. Council supported the event in 2013 by allocating $5,000 of funding to complement the annual special levy funding contributions. Council further allocated additional operational funds of $8,900 to prepare the centre for the Motor Show which is further described in this report. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. Current Special Charge Scheme and Associated Council Contributions At Council’s Ordinary meeting on 2 July 2012 a special charge scheme was declared for the Watsonia Shopping Centre which raises $30,600 from the participating properties. Council currently provides the WTA additional funding of $26,827, to supplement the funds raised by the special charge scheme which collectively provides the Association with an overall budget of $57,427 per annum. These funds are expended on marketing and management initiatives throughout the year that generate commerce and retail activity in the shopping precinct. Such examples include Windows in Watsonia, the Watsonia Wagon Promotion, mystery shoppers and broader communication and marketing initiatives (e.g. Watsonia website and Facebook page). Approximately $30,000 is required to stage a quality Motor Show (excluding consultant fees). The WTA has been able to successfully deliver the show over the past few years using its budget surpluses from previous years. As surplus funds have now been expended, there is less available funds within its budget to commit to the event, without compromising other important initiatives throughout the year. Without Council’s sponsorship, the WTA would need to review whether they have the capacity to deliver the Motor Show in 2014. The current WTA budget allocation for the event is $15,000 which is an amount that would see an overall reduction in the

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4.6

WATSONIA MOTOR SHOW: SATURDAY 8 NOVEMBER 2014 cont’d

Place – Sustainable Amenity and Built Environment

WATSONIA MOTOR SHOW: SATURDAY 8 NOVEMBER 2014 cont’d quality of entertainment, marketing and community engagement initiatives associated with the show in comparison to previous years.

4.6

The Sponsorship Proposal The WTA has submitted a formal sponsorship proposal to Council for consideration. The sponsorship investment requested is $15,000 (ex GST) for the 2014 event. Council sponsorship would enable the WTA to deliver the Motor Show at the quality level that the community has enjoyed over the past six years. In addition it provides Council with the opportunity to extend its alignment with an already successful, high profile and popular community event. Additional benefits listed in the proposal include: • Wide exposure to attendees of the event with over 5,000 visitors attending the event annually; • Greater media exposure to the general public with TV advertising, coverage in the community papers, as well as the RACV Royal Auto magazine; • Networking opportunities and an opportunity to promote Banyule Council and Association programs and activities; • An opportunity to be involved in a unique event within Banyule, that aligns strongly with Council’s City Plan Key Directions; • The opportunity to enhance Council’s image and profile within the local community; and • The opportunity to be associated with a successful, free community event. In return, the WTA will include: • • • • • • • • •

Banyule City Council corporate logo in central prominence on the festival webpage and program; Banyule City Council corporate tent and information display material at the event and/ or the opportunity to feature Banyule’s caravan “Nellie”; Mayor and/or Councillors entitled to address the audience on the day, as organised and planned prior to the event; Logo and banners in around Banyule and throughout the centre; First choice of car exhibition position on the day; Logo on all purchased advertisement in local papers and online; Opportunity to include on insert into distribution material; A presentation cup on the day as the Major Sponsor to the event to the Best Car awards and the “Wheels in Watsonia” project; and Online presence through the Watsonia Traders Association Website and Social Media Platform.

Preparation of Centre for the Motor Show For the 2013 Watsonia Motor Show the centre secured $8,900 in Council funding to enable a range of improvement works aimed at preparing the centre for the event. Works included: • • • • •

Mulching of garden beds; Cleaning of bins; Painting of street furniture including bins, seats and bike racks; High pressure clean of footpaths; and; Graffiti removal.

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Place – Sustainable Amenity and Built Environment

WATSONIA MOTOR SHOW: SATURDAY 8 NOVEMBER 2014 cont’d

• • • • • •

4.6

In addition to the sponsorship investment, the WTA and the broader community would support Council improvement works aimed at cleaning and beautifying the centre in advance of the 2014 event. Works should be considered as a part of Council’s regular maintenance program and include: Graffiti removal from Council assets; Cleaning of bins inside and out; Sweeping underneath street furniture; Pruning of trees and bushes; Removal of rubbish throughout the centre including underneath trees and bushes; and; Mulching of garden beds.

It is proposed that the $15,000 sponsorship contribution will be committed from unallocated funds in Council’s 2014/2015 budget. DISCUSSION Council sponsorship for the annual Watsonia Motor Show is critical for the event to continue to be delivered at the high standard that the community has become accustomed to. As well as providing a great day out for local families, the event also fulfils a range of community engagement agendas, through the groups that it is continuing to engage with projects and activities associated with the day. The Watsonia Motor Show is the key annual event in the Grimshaw ward that effectively aligns with Council’s 2013-2017 City Plan while complementing Council’s other successful community festivals and events held throughout the year. Watsonia is in an exciting stage of transition with the development of the Watsonia Strategic Vision which will help shape Watsonia’s future over the next 40 years. The plan will include the ideas and values of the community which will respond to investment opportunities and changing community needs. It is essential that initiatives such as the Motor Show continue to be delivered to invite visitors and consequently bring life into Banyule’s strip shopping centres which are currently facing challenging economic conditions. Events such as the Motor Show also contribute to a broad range of Council objectives, particularly in encouraging participation in community activities and working in partnership with local organisations. CONCLUSION The annual Watsonia Motor Show effectively compliments a range of current and future Council agendas. Council is well positioned to provide support to the WTA which will see increased Council involvement and the continuation of a much loved community event.

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WATSONIA MOTOR SHOW: SATURDAY 8 NOVEMBER 2014 cont’d RECOMMENDATION

4.6

That Council: 1.

Commits $15,000 of unallocated funds from its 2014/2015 budget to the 2014 Watsonia Motor Show; and,

Supports the allocation of in-kind improvement works as a part of Council’s regular maintenance program.

ATTACHMENTS Nil

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4.7

APPROVAL OF NEW RESIDENTIAL ZONES FOR THE BANYULE PLANNING SCHEME

Author:

Klover Apostola - Strategic Planner, City Development

File:

F2013/1365

4.7

Place – Sustainable Amenity and Built Environment

Previous Items Council on 5 May 2014 (Item 4.2 - New Residential Zones) EXECUTIVE SUMMARY This report is to inform Council and the community that Banyule Planning Scheme Amendment C100 for the new residential zones was approved by the Minister for Planning on 15 July 2014. It is expected to be included in the Banyule Planning Scheme within the next few weeks. Amendment C100 has been varied in the approved version, so that only one neutral schedule to the Neighbourhood Residential Zone (NRZ) is provided to trigger a planning permit for single dwellings and additions. The approval of the C100 amendment is the result of significant strategic planning work done by Council. This has informed a well balanced approach for the introduction of the new zones; however further work is required to ensure Banyule’s priorities for the NRZ are pursued. A further Council report should be prepared for a future meeting to guide Council’s approach for a second stage to this proposal. This future work could define additional elements of schedules to the new zones, in particular the NRZ. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”. BACKGROUND In July 2013 the Victorian Government released three new residential zones called the Neighbourhood Residential Zone (NRZ), General Residential Zone (GRZ) and the Residential Growth Zone (RGZ). These zones were introduced to replace the existing residential zones in the Victorian planning system. In January 2014, Banyule City Council submitted to the Minister for Planning a locally tailored approach for introducing the new residential zones into the Banyule Planning Scheme. The proposal, known as Amendment C100, included local zone schedules

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APPROVAL OF NEW RESIDENTIAL ZONES FOR THE BANYULE PLANNING SCHEME cont’d

4.7

to address varying housing change and neighbourhood character priorities across the City. At the Council meeting on 23 June 2014, Council considered an urgent business item which gave an update on Amendment C100. It explained that a media release from the Minster for Planning on 16 June advised that the proposal was still being considered and would not be finalised before the Victorian Government’s deadline of 1 July 2014. The GRZ would therefore be introduced as the default residential zone in Banyule, while the consideration of C100 continued. At this meeting on 23 June 2014 it was resolved that: “Council continue to pursue its proposed residential zones as described in Amendment C100 submitted to the Minister by formalising zone boundaries and ‘neutral conversion’ elements within schedules; then proceed as a matter of urgency to a future process to define new elements of schedules in a second stage.” (CO2014/176) On 1 July 2014, the GRZ replaced all Residential 1 Zone areas in Banyule, and 23 other Victorian municipalities, through Amendment VC116. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. APPROVAL OF C100 Since the Council meeting on 23 June 2014 Council continued to pursue a ‘neutral conversion’ outcome for the C100 proposal. On Tuesday 15 July 2014, Council received a letter from the Minister for Planning giving approval to Amendment C100, which includes: • • •

The application of the RGZ, GRZ and NRZ. This means the State’s default GRZ approved on 1 July 2014 will be replaced with Council’s proposed locations of all three new zones. Updates to the Local Planning Policy Framework and the Special Use Zone to reflect the introduction of the new zones. The permanent application of the Schedule to the Low Density Residential Zone (LDRZ) to retain the minimum lot size of 0.4ha.

The Minister has also made the following changes to the approved C100: • •

Schedule 1 and 2 to the NRZ have been referred to the Residential Zones Standing Advisory Committee for review. One neutral Schedule (Schedule 3 to the NRZ) has been applied in the interim, which includes the permit trigger for single dwellings and additions for lots between 300 and 500 sqm.

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APPROVAL OF NEW RESIDENTIAL ZONES FOR THE BANYULE PLANNING SCHEME cont’d

The map shown in Attachment 2 indicates the locations of the new zones and schedules as proposed by Amendment C100. Schedules 1 and 2 to the NRZ have been combined in the attached map to indicate the location of the approved Schedule 3 to the NRZ (NRZ3). Approval of Amendment C100 is an important achievement and recognises the well balanced approach taken by Banyule City Council for the introduction of the new zones. It is expected that the Amendment will be published in the Government Gazette and made a part of the Banyule Planning Scheme within the next two weeks. NEXT STEPS The first stage implementation of the new residential zones has now been approved. The changes made to the approved C100 mean that: • •

The State’s default maximum of two dwellings per lot will apply across the NRZ, regardless of the lot size. Guidance on Rescode variations to site coverage and landscaping requirements will continue to be applied through Banyule’s Residential Neighbourhood Character Policy, rather than a Schedule to the NRZ.

As resolved on 23 June 2014, Council will seek to achieve further guidance in the NRZ through additional schedules in a second stage. The recommended process for this second stage will be considered at a future Council meeting once Amendment C100 has been gazetted, and the detail of the approved zones is fully understood. CONCLUSION Approval of Amendment C100 is the culmination of much strategic planning work previously done by Council for housing, heritage, neighbourhood character and activity areas. This work has helped to inform a well-balanced application of the new residential zones in Banyule. Most notably, the approval of the C100 provides a much greater level of protection for areas with recognised and highly valued environmental, landscape, and heritage features through the application of the NRZ. This is a significant accomplishment; however there is more work to be done to ensure the full intent of Banyule’s C100 proposal is achieved. RECOMMENDATION That Council: 1.

Receive a future report recommending the approach for pursuing the unresolved elements of Amendment C100, including schedules to the Neighbourhood Residential Zone.

Give notice of the approval of Amendment C100 once it is published in the Government Gazette and made part of the Banyule Planning Scheme.

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4.7

A copy of the approval letter is given in Attachment 1. Copies of the approved zones and schedules have not yet been provided. Once these details have been received they will be made available through Council’s website.

Place – Sustainable Amenity and Built Environment

APPROVAL OF NEW RESIDENTIAL ZONES FOR THE BANYULE PLANNING SCHEME cont’d

4.7

Advise those people who made a submission during the consultation process associated with Amendment C100 of the outcome of the amendment.

ATTACHMENTS No.

Title

Amendment C100 Approval Letter

220

New Zone Boundaries

222

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Page 68

5.1

MULTICULTURAL ADVISORY COMMITTEE APPOINTMENT OF ADDITIONAL MEMBERS

Author: Services

Shawn Neilsen - Inclusion Access & Equity Social Planner, Corporate

File:

F2014/2/17

Previous Items Council on 17 February 2014 (Item 11.6 - Multicultural and GLBTI Advisory Committees - Expressions of Interest) EXECUTIVE SUMMARY The Multicultural Advisory Committee was established earlier this year to provide advice on Multicultural issues and on the development and imlementaiton of Council’s Inclusion Access & Equity Plan. The committee has fifteen membership spaces available of which eleven are currently filled. At the first committee meeting held in March 2014 it was recommended that additional members be sought from key sectors within the community, namely employment and training and the Police. Additional expressions of interest have been sought from identified sectors and Council has received three expressions of interest The additional expressions of interest received for the Multicultural Advisory Committee represent key sectors supporting Council’s multicultural communities and the applications clearly meet the membership criteria outlined in the Terms of Reference for the Committee. The report considers the appointment of three additional members to Council’s Multicultural Advisory Committee. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction of “engage meaningfully with our community”. BACKGROUND During 2013 Council resolved to establish a new Advisory Committees to assist Council to work more effectively with multicultural communities. This committee has now been established and held its first meeting in March 2014. The Multicultural Advisory Committee has fifteen membership spaces available of which eleven are currently filled. At the first committee meeting it was recommended

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5.1

Participation – Community Involvement in Community Life

MULTICULTURAL ADVISORY COMMITTEE - APPOINTMENT OF ADDITIONAL MEMBERS cont’d

5.1

that additional members be sought from key sectors within the community, namely employment and training and the Police. Representatives in these sectors have been contacted by officers to seek their interest in supporting the Advisory Committee and Council has received three expressions of interest that are being presented to Council for consideration for appointment to the committee. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any negative human rights issues. The nature of the committees being established in fact enhances Council’s advocacy function in affirming the individual’s rights to freedom of expression especially in underrepresented groups in our community. It is considered that the establishment of Council advisory committees protect and promote individual’s rights to Freedom of Expression as contained in section 15 of the Charter. DISCUSSION Council called for expressions of interest and appointed 11 members for its Multicultural Advisory Committee. Members were selected and appointed in line with the Terms of Reference for these committees. The draft Terms of Reference for the Advisory Committee are included in ATTACHMENT 1. Additional expressions of interest have been sought from identified sectors and Council has received three expressions of interest. The three additional expressions of interest received, represent important sectors of the community that support Council’s multicultural communities. These applications have been assessed against the membership criteria outlined in the Terms of Reference for the Multicultural Advisory Committee and it is considered they are highly suitable for appointment to the Committee. CONCLUSION The additional expressions of interest received for the Multicultural Advisory Committee represent key sectors supporting Council’s multicultural communities and the applications clearly meet the membership criteria outlined in the Terms of Reference for the Committee. RECOMMENDATION That Council appoint three additional members to the Multicultural Advisory Committee. (to be appointed at the Council Meeting)

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Participation – Community Involvement in Community Life

MULTICULTURAL ADVISORY COMMITTEE - APPOINTMENT OF ADDITIONAL MEMBERS cont’d ATTACHMENTS Title

Terms of Reference - Multicultural Advisory Committee

Page 223

5.1

No.

Ordinary Meeting of Council - 21 July 2014

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5.2

COMMUNITY DEVELOPMENT GRANTS PROPOSAL

Author:

Allison Beckwith - Director - Community Programs, Community Programs

File:

F2014/306

Previous Items Council on 7 July 2014 (Item 8.6 - Community Development Grants) EXECUTIVE SUMMARY At the Ordinary meeting of Council on 7 July 2014, Council resolved the following: â&#x20AC;&#x153;That a report be presented to Council to consider options to develop further grant round opportunities for the community of Banyule through an expansion of the Community Development Funding Program. This report is to include: 1.

Opportunities to develop new rounds of funding opportunities for the Community Development Funding Submissions, including timetable

Cost to Council to expand the program including advertising, presentation evening and grant pool considerations,

Opportunities to review assessment process including the formulation of an assessment panel that reports back to Council.â&#x20AC;?

Traditionally Banyule City Council invites applications from community groups, nonprofit organisations and individuals for the Community Development Grant funding round. This funding round has traditionally occurred once per year generally beginning in July of each year. Council seeks applications that address clearly identified community needs and supports Council objectives as identified in the City Plan 2013-2017. Council has identified 5 key objectives in its City Plan: People, Planet, Place, Participation and Performance. Funding is provided on the basis of applicants meeting eligibility criteria. Successful applications will provide a detailed description of how the project will be developed and managed and a clear and accountable budget. The grant pool has been $140,000 and is a very successful and beneficial program for many organisations across Banyule. In response to the Council decision, there is an opportunity for Council to consider a further allocation of funds of $70,000 to top up the existing funding pool, this would allow for an additional funding round to be developed with two funding rounds on offer at $100,000 per round. The extra $10,000 allocation would be for associated costs to run the two rounds including advertising and presentation evenings for both rounds. Applications will still be initially assessed by grants officers however it is proposed that an Assessment Committee is established to oversee the final assessment of the grants for each round. It is recommended that this Committee be made up of two

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6.1

Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d

6.1

Councillors, two Community Representatives, two Council Managers and a grants/governance officer. Previously this final assessment has been undertaken internally via the Community Programs Management Team. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction of “encourage diverse and inclusive community participation”. BACKGROUND Traditionally Banyule City Council invites applications from community groups, nonprofit organisations and individuals for the Community Development Grant funding round. This funding round has traditionally occurred once per year generally beginning in July of each year. Council seeks applications that address clearly identified community needs and supports Council objectives as identified in the City Plan 2013-2017. Council has identified 5 key objectives in its City Plan: People, Planet, Place, Participation and Performance. Funding is provided on the basis of applicants meeting eligibility criteria. Successful applications will provide a detailed description of how the project will be developed and managed and a clear and accountable budget. The grant pool has been $140,000 and is a very successful and beneficial program for many organisations across Banyule. On 7 July 2014, Council resolved the following: “That a report be presented to Council to consider options to develop further grant round opportunities for the community of Banyule through an expansion of the Community Development Funding Program. This report is to include: 1.

Opportunities to develop new rounds of funding opportunities for the Community Development Funding Submissions, including timetable

Cost to Council to expand the program including advertising, presentation evening and grant pool considerations,

Opportunities to review assessment process including the formulation of an assessment panel that reports back to Council.”

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Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. CURRENT SITUATION Officers have undertaken an assessment of the community grants funding program to respond to the Notice of Motion and proposes the following for consideration: The Community Development Grants be expanded to involve two funding rounds per financial year. The funding rounds commence in July and February each year with a funding pool of $100,000 per round. An extra allocation of $10,000 is made available to continue to advertise the Community Development Grants Funding Rounds and continue to hold a presentation evening at the completion of each round. It is recommended that Council still manage and coordinate the Community Development Grants in line with current Community Development Grants Guidelines (see Attachment One). Grant categories remain the same and are reviewed annually at the completion of the second round. Council has identified a number of activity areas from which it would welcome applications for the 2014/15 grants round, these include: • • • • • •

Community Development – up to $5000 Festivals & Events – up to $5,000 Arts Development–up to $3,000 Arts Presentation–up to $3,000 Minor Equipment – up to $5000 Training for Volunteers – up to $2000

A slight change is recommended to be made to the Assessment Process. To date initial assessment has been undertaken by officers and these are finalised by an Assessment Committee made up of three management representatives from Community Programs. It is recommended to expand this Assessment Committee to include: • • • •

Two Councillor Representatives Two Community Representative (EOI process for selection) Two Management Representatives One Grants / Governance Officer.

This new assessment panel will allow for further transparency with the inclusion of community representation. FUNDING IMPLICATIONS The current allocation for the community grants round is $140,000, if Council considers increasing the funding rounds to two rounds as proposed it will need to make a further allocation of $70,000 towards the current pool of funds.

Ordinary Meeting of Council - 21 July 2014

Page 75

6.1

HUMAN RIGHTS CHARTER

Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d

6.1

TIMELINES It is proposed that the two Community Development Funding Rounds commence in July and February of each year. For this current financial year the proposed rounds would be: Funding Round: One Opens: 14 July 2014 Closes: 24 August 2014 Officer Assessment: 29 August – 26 September 2104 Assessment Panel: Mid October 2014 Presentation Evening: End of November 2014 Funding Round: Two Opens: February 2015 Closes: End of March 2015 Officer Assessment: End of March – End of April 2015 Assessment Panel: Mid May 2015 Presentation Evening: End of June 2015. CONCLUSION The expansion of the Community Development Grants would be considered an excellent opportunity for many groups and organisations across Banyule. Traditionally it has been a very successful program that has assisted many organisations and groups with many programs and services that has benefited the Banyule community. The guidelines and eligibility criteria are very clear and well written and should be continued to be implemented. RECOMMENDATION That Council: 1.

Considers the proposal of two funding rounds and makes a further allocation of $70,000 towards the funding program and funding pool to support the new proposal.

Implements the current Community Development Grants Guidelines for the two funding rounds to commence in July 2014 and February 2015.

Undertakes an Expression of Interest process to establish the two Community Representatives for the Assessment Panel.

ATTACHMENTS No.

Title

2014-15 Community Development Grants Guidelines

Ordinary Meeting of Council - 21 July 2014

Page 226

Page 76

Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS contâ&#x20AC;&#x2122;d

ASSEMBLY OF COUNCILLORS

Author:

Cindy Ho - Governance Officer, City Development

File:

F2014/337

6.1

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to bea) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

Date of Assembly:

23 June 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 23 June 2014 (excluding confidential items) as listed below: 1.1 4.1 4.2 4.3

4.4 4.5

4.6 5.1 5.2 5.3 6.1 6.2 7.1

Ordinary Meeting of Council - 21 July 2014

Proposed development (19 units) at No. 59 Cape Street, Heidelberg Ivanhoe Primary School - Parking and Traffic Investigation Return of the 2014 General Revaluation 112-120 Burgundy Street, Heidelberg Consideration of additional level above preferred Heidelberg Structure Plan height. Public Open Space Contribution Review Rear of 1045-1059 Heidelberg Road, Ivanhoe Proposed discontinuance and sale of unused 'road' and drainage reserve Ending of Section 173 Agreement - 27 Parklands Avenue, Briar Hill Summary Report of 2014 Banyule Community Satisfaction Survey results. Proposed Budget & City Plan - Consideration of Written Submissions Adoption of Banyule's City Plan 2013 - 2017 (Year 2) Adoption of Budget for period 1 July 2014 to 30 June 2015 Assembly of Councillors Sealing of Documents - Special Rate and Charge

Page 77

Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d

6.1

8.1 8.2 8.3 8.4 8.5 8.6 8.7

8.8

Scheme Funding Agreements Organ Donation Shelter and Rubbish Concerns From Villa Maria Residents Proposed Rainbow Ball Montmorency Railway Station - Car Parking Potential New Police Station on Southern Road Banyule becoming a Refugee Welcome Zone Council becoming a signatory to the Joint Statement by Victorian Local Governments on Asylum Seekers Mayoral Duties and Attendances

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mullholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Peter Utri – Acting Director Corporate Services Tania O’Rielly- Manager Finance and Procurement

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

23 June 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

Continuation of discussion of item 6.1 on the Council Agenda for the Ordinary Meeting of 23 June 2014 as listed below: 6.1

Adoption of Budget for period 1 July 2014 to 30 June 2015

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mullholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Gina Burden – Manager Governance, Information & Laws Vivien Ferlaino – Coordinator Governance and

Ordinary Meeting of Council - 21 July 2014

Page 78

Performance - Use Our Resources Wisely

Information Records Daniel Kollmorgen - Acting Manager Strategic Economic Development Emily Outlaw - Governance Liaison Officer Peter Utri – Acting Director Corporate Services Tania O’Rielly- Manager Finance and Procurement Joel Elbourne – Acting Manager Development Services

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

30 June 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

1. 2. 3. 4.

Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mullholland Wayne Phillips

Staff Present:

Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Daniel Kollmorgen - Acting Manager Strategic Economic Development Nick Helliwell – Development Planner Joel Elbourne – Acting Manager Development Services

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

7 July 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 7 July 2014 (excluding confidential items) as listed below:

Far East Development – St Helena Ivanhoe Civic Precinct Masterplan Olympia Housing Initiative Service Agreement Community Grants Funding & Process

1.1 1.2 1.3 3.1 4.1 4.2

Ordinary Meeting of Council - 21 July 2014

Petition to rezone and name the land at 13 McKenzie Court Greensborough Laane Avenue, Rosanna - Request for Traffic Management Studley Road, Ivanhoe - Proposed parking restrictions Waste Management Plan 2014 - 2019 Notice of Decision Heidelberg Central Shopping Precinct - Special Charge Birdwood Avenue, Macleod - Macleod

Page 79

6.1

ASSEMBLY OF COUNCILLORS cont’d

Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS contâ&#x20AC;&#x2122;d

6.1

4.3

4.4 4.5 4.6 4.7 4.8

4.9 4.10 4.11 4.12 4.13

4.14 4.15

4.16 4.17 4.18 5.1

6.1 6.2 8.1 8.2 8.3 8.4 8.5 8.6 8.7

Councillors Present:

Ordinary Meeting of Council - 21 July 2014

Preschool Parking Investigation Consent to proposed development pursuant to Section 173 Agreement - 9 Lower Heidelberg Road, Ivanhoe North East Link - Quarterly Report Ivanhoe Civic Precinct Master Plan Metropolitan Planning Strategy Planning Scheme Review Report Margaret Avenue, Montmorency Proposed discontinuance of section of unused 'road' Willis Street, Greensborough - Proposed discontinuance of section of unused 'road' Julinda Court, Greensborough - Proposed discontinuance of section of unused 'road' Planning Scheme Amendment C94 Panel Report Proposed naming of crown land - Fred Lasslett Reserve Formal naming of the Right of Way running off Elliot Street, Heidelberg Heights School sites redevelopment project update Retrospective Application For Industry and Office - 4 Graeme Avenue, Montmorency Studley Road, Ivanhoe - Proposed parking restrictions Rosanna Road and Greensborough Highway safety and amenity Olympia Housing Initiative - Service Agreement for Planning Applications Ivanhoe Public Golf Course-1 Vasey Street, Ivanhoe- Proposed Lease to Leisure Management Services Pty Ltd Interest on Overdue Rates Councillor Motions - Status Update Medical Offices in the Commercial 1 Zone Day of Freedom Shelley Reserve Temporary Shipping Containers Olivia Newton-John Wellness Walk: Sunday, 28 September 2014 Watsonia Motorshow: Saturday, 8 November 2014 Community Development Grants Installation of Solar Panels to NETS Stadium

Steven Briffa Mark Di Pasquale

Page 80

Performance - Use Our Resources Wisely

Rick Garotti Craig Langdon Jenny Mullholland Wayne Phillips

Staff Present:

Allison Beckwith - Community Programs Scott Walker – Director City Development Keith Yeo – Director Corporate Services Vivien Ferlaino – Coordinator Governance and Information Records Daniel Kollmorgen – Acting Manager Strategic Economic Development Emily Outlaw – Governance Liaison Officer Joel Elbourne – Acting Manager Development Services Russell Darling – Manager Operations David Bailey- Coordinator Engineering Services Cindy Ho – Governance Officer

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

14 July 2014

Type of Meeting:

Project Steering Group

Matters Considered:

Confidential Matters - Property and Proposed Development

Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Wayne Phillips

Staff Present:

Allison Beckwith - Community Programs Scott Walker - Director City Development Keith Yeo - Director Corporate Services Geoff Glynn - Director Assets and City Services Arun Chopra – Manager Major Projects & Infrastructure Peter Utri – Manager Organisational Performance

Others Present:

Calrlo Corallo - Peddle Thorp Architects Brett Diprose - Peddle Thorp Architects Joanne Housden - Peddle Thorp Architects James Kladouris - Peddle Thorp Architects

Conflict of Interest:

Nil

Date of Assembly:

14 July 2014

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

Confidential Matters – Property and Proposed Development

Councillors Present:

Steven Briffa

Ordinary Meeting of Council - 21 July 2014

Page 81

6.1

ASSEMBLY OF COUNCILLORS cont’d

Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d

6.1

Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Alison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Keith Yeo - Director Corporate Services Joel Elbourne - Acting Manager Development Services

Others Present:

Michael Ballock – Datum Consulting David Fraser – Oakton Auditors

Conflict of Interest:

Nil

Date of Assembly:

14 July 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

1. 2. 3.

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips

Staff Present:

Others Present:

Tony Coombs – Photographer Lisa Saad – Photographer Aaron Widynn - Photographer (Item one only) Nil

Conflict of Interest:

Council community engagement Car parking waivers VicSmart implementation for a shorter planning permit process.

RECOMMENDATION That the Assembly of Councillors report be received.

Ordinary Meeting of Council - 21 July 2014

Page 82

Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d

6.1

ATTACHMENTS Nil

Ordinary Meeting of Council - 21 July 2014

Page 83

6.2

PROCUREMENT POLICY

Author:

David McCutcheon - Senior Contracts Officer, Corporate Services

File:

F2014/1246

6.2

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY The Procurement Policy has been reviewed and amended to include a number of updated provisions and is presented for adoption. A Procurement review was undertaken by the Council’s internal auditor, Oakton late 2013. Amendments include observations identified from the Audit and improvements according to current best practice guidelines (Victorian Local Government Best Practice Procurement Guidelines). In accordance with section 186A of the Local Government Act 1989 (LGA), a council must prepare and approve a Procurement Policy which includes the principles, processes and procedures that will apply to all purchases of goods, services and works by the Council. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction of “enable good governance and accountability with minimal risk”. BACKGROUND Council is required under Section 186 of the LGA to: 1) 2) 3)

annually review its Procurement Policy; make amendments thereto; and have the Procurement Policy available for public inspection: • at its office; and • on its website.

The Policy was last modified and adopted at the Ordinary Meeting of Council on Monday, 3 June 2013. The purpose of the Policy is to:    

Provide policy and guidance to the Council to allow consistency and control over procurement activities; Demonstrate accountability to ratepayers; Provide guidance on ethical behaviour in public sector purchasing; Demonstrate the application of elements of Best Practice in purchasing; and

Ordinary Meeting of Council - 21 July 2014

Page 84

Performance - Use Our Resources Wisely

PROCUREMENT POLICY cont’d Increase the probability of obtaining the right outcome when purchasing goods and services.

The Procurement Policy has been reviewed and amendments made as highlighted in the attach Procurement Policy. Amendments include observations identified from the Procurement Review undertaken by the Council’s internal auditor, Oakton, in late 2013. The issues identified through an internal audit of Council’s Procurement section identified improvements according to current best practice guidelines (Victorian Local Government Best Practice Procurement Guidelines). The review recommendations have been updated in the Policy for the following: 1) 2) 3) 4) 5) 6) 7) 8)

Include information on how the aggregation of spend data should be conducted and monitored – refer 3.2.2 Include requirements on contracts that have not undergone the tender process – refer 2.2.5 Include details surrounding emergency procurement protocols – 2.3.2.1; 2.3.2.2 Specify preference to goods, machinery or material manufactured or produced in Australian and New Zealand - 3.5 An assessment is required against the Human Rights Charter – 7, Appendix 1: compatibility assessment Include reference to staff training in exercise of their staff delegations – 2.4.2.3 Include a statement of safeguarding of Councils assets – 2.7.3 Include minimum guidelines for the preparation of a specification - 2.7.2

CONCLUSION Council’s Procurement Unit has reviewed the Policy for 2014/15 and largely the amendments include those identified by Council’s internal Procurement Review undertaken October-December 2013. There has been no legislative change impacting upon Procurement since the Policy was last amended and adopted. RECOMMENDATION That Council notes the review of its Procurement Policy and adopts the amended Procurement Policy with the following amendments: • • • • • • • •

information on how the aggregation of spend data should be conducted and monitored requirements on contracts that have not undergone the tender process details surrounding emergency procurement protocols preference to goods, machinery or material manufactured or produced in Australian and New Zealand the assessment required against the Human Rights Charter reference to staff training in exercise of their staff delegations statement of safeguarding of Councils assets minimum guidelines for the preparation of a specification

Ordinary Meeting of Council - 21 July 2014

Page 85

6.2



Performance - Use Our Resources Wisely

PROCUREMENT POLICY contâ&#x20AC;&#x2122;d ATTACHMENTS Title

Procurement Policy 2014

Page 234

6.2

No.

Ordinary Meeting of Council - 21 July 2014

Page 86

8.1

ST HELENA SECONDARY COLLEGE SPORTS PRECINCT MASTERPLAN

Author:

Cr Wayne Phillips

Ward:

Beale

File:

F2014/492

8.1

Notice of Motion

TAKE NOTICE that it is my intention to move: “That officers prepare a report for Council consideration at the next meeting of Council on the proposed contribution of $4000 towards funding the development of the Masterplan of the community/school sporting precinct at the St Helena Secondary College. Such report to consider the merits of the proposal and the funding contribution.” Explanation I wish to formally advise Council that I have been invited to participate on a Project Committee to explore the possibility of developing a sporting precinct on the school grounds for community and school use. St Helena Secondary College and Glen Katherine Primary School have been holding discussions with local and state government and local sporting groups regarding this concept and have formed a Projects Committee which has been meeting for over six months to develop a vision for a community/school sporting precinct. Although St Helena and Glen Katherine are located in the Banyule municipality, students are drawn equally from Nillumbik and Banyule. The Projects Committee is seeking financial assistance from the Shire of Nillumbik, Banyule City Council and other potential project partners to assist with the development of the Masterplan which has a total cost of approximately $20,000. While it is acknowledged this is a long term proposition, the outcomes of this project has the potential to increase school/community partnerships and facilitate community use of facilities outside of school hours which will assist in our provision of sporting facilities for local sporting groups. I believe Banyule’s contribution towards the development of the Masterplan should be at least $4,000, representing a quarter of the cost. Prior to Council approving a contribution, a report from officers considering the merits of the proposal and any funding implications will need to be presented to Council for consideration.

CR WAYNE PHILLIPS BealeWard

Ordinary Meeting of Council - 21 July 2014

Page 87

Notice of Motion

ST HELENA SECONDARY COLLEGE - SPORTS PRECINCT MASTERPLAN cont’d

8.1

ATTACHMENTS Nil

Ordinary Meeting of Council - 21 July 2014

Page 88

ATTACHMENTS

1.1

Laane Avenue, Rosanna - Request for Traffic Management Attachment 1

2.1

Review of Council's Domestic Animal Management (DAM) Plan 2012-2016 Attachment 1

2.3

Terms of Reference - Multicultural Advisory Committee ............... 223

Community Development Grants Proposal Attachment 1

6.2

Amendment C100 Approval Letter................................................. 220 New Zone Boundaries ................................................................... 222

Multicultural Advisory Committee - Appointment of Additional Members Attachment 1

5.2

Clause 55 Assessment .................................................................. 209 Neighbourhood Character Policy Assessment ............................... 213 Aboriginal Cultural Heritage implications ....................................... 219

Approval of New Residential Zones for the Banyule Planning Scheme Attachment 1 Attachment 2

5.1

Panel Report in relation to Banyule Planning Scheme Amendment C93 ........................................................................... 142

22 Station Road, Rosanna Attachment 1 Attachment 2 Attachment 3

4.7

Survey Results .............................................................................. 131

Panel Report - Banyule Planning Scheme Amendment C93 Attachment 1

4.5

Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated ...................................................................... 93

Support for Banyules Local Community Groups and Organisations Attachment 1

4.3

Laane Avenue - Petition Cover Letter .............................................. 90

2014-15 Community Development Grants Guidelines ................... 226

Procurement Policy Attachment 1

Procurement Policy 2014............................................................... 234

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 89

Attachment 1: Laane Avenue - Petition Cover Letter

Attachment 1

1.1

Item: 1.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 90

1.1

Attachment 1: Laane Avenue - Petition Cover Letter

Attachment 1

Item: 1.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 91

Attachment 1: Laane Avenue - Petition Cover Letter

Attachment 1

1.1

Item: 1.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 92

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 93

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 94

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 95

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 96

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 97

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 98

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 99

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 100

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 101

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 102

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 103

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 104

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 105

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 106

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 107

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 108

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 109

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 110

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 111

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 112

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 113

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 114

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 115

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 116

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 117

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 118

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 119

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 120

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 121

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 122

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 123

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 124

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 125

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 126

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 127

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 128

2.1

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 129

Attachment 1: Banyule City Council's Domestic Animal Management Plan (DAM Plan) - updated

Attachment 1

2.1

Item: 2.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 130

Attachment 1: Survey Results

Attachment 1

2.3

Item: 2.3

Survey Community Hall Set up and Pack Down of chairs and tables - Results -

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 131

Item: 2.3

Attachment 1: Survey Results

MAIN HALL SURVAY RESPONCES

Attachment 1

2.3

(71 survey were sent out of which 37 survey where returned.)

Frequency

Percent

Briar Hill Community Hall

10.8

Bundoora Community Hall

13.5

Grace Park Community Hall

2.7

Greensborough Senior Citizens Hall

2.7

Ivanhoe Senior Citizens Hall

5.4

Banyule Art Space/Ivanhoe Receptions

5.4

Macleod Community Hall

10.8

Old Shire Offices

10.8

Petrie Park Community Hall

2.7

Warringal Citizens Senior Hall

10.8

Watsonia Community hall

21.7

Banyule Nets Meeting Rooms

2.7

Total

100

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 132

Item: 2.3

Attachment 1: Survey Results

Attachment 1

2.3

HALL USE SURVEY RETUNED

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 133

Attachment 1: Survey Results

A) Would you group utilise a “user’s paid” services to set up and pack down of tables and chairs at the venue?

Frequency

Percent

YES

29.8

67.5

NOT APPLICABLE/NO ANSWER

2.7

Total

100

Attachment 1

2.3

Item: 2.3

Comments: Old Shire Office • It would not be foreseen that the guides would need this BUT IF the Occasion arose. Hopeful we could contact and arrange it. • Depends on Price Bundoora Community Hall • AM & PM Tuesday, Wednesday and Thursday Watsonia Community Hall • It would obviously depend on the cost. Briar Hill Community Hall • No use many tables Hawdon Street Community Hall • Our teachers pack up. As we only need a few Chairs Lower Plenty Senior Citizens • Were more than happy and capable of organising and cleaning up after ourselves. Although for some groups it is probably a service that is a requirement due to physical strength and age.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 134

If your group would like to utilise this services, would you group have the fund to pay

Frequency

Percent

YES

16.2

29.7

NOT APPLICABLE/NO ANSWER

54.1

Total

100

Attachment 1

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2.3

Item: 2.3

Comments:

Watsonia Community Hall • • •

Depends on cost But only a reasonable / nominal amount as our funds would not cover anything like the full commercial cost. Would Depend on Cost

Macleod CommunityHall • Depended on Cost • Depended, we are Federally Funded Old Shire Office • Our yearly fees would have to rise. Bundoora Community Hall • Needs to be a reasonable amount. Don’t have large funds

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Item: 2.3

If your group would like to utilise this service are chair and tables the only items your group would require to be set up and packed away?

2.3

Attachment 1: Survey Results

Frequency

Percent

YES

37.9

5 18 37

13.5 48.6 100

Attachment 1

NOT APPLICABLE/NO ANSWER Total

Comments:

Watsonia Community Hall •

Tables and Chairs and vacuuming

Bundoora Community Hall • What will the cost be to contact

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Item: 2.3

Frequency

Percent

27.2

8.1

NOT APPLICABLE/NO ANSWER

64.7

Total

100

2.3

How often would you group require this services?

Attachment 1

Attachment 1: Survey Results

Comments: Macleod Community Hall • Monthly • Weekly Watsonia Community Hall • Monthly • 4 per Week Old Shire Office • Monthly Bundoora Community Hall • Weekly • (3 Time a week, twice daily Lower Plenty Senior Citizens Hall • Do not require service • Monthly

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Please provide any further suggestions or comments not covered above:

Watsonia Community Hall • Thankyou for the offer, we have discussed this issue but have decided we would not require this. • As our next community meeting is not until the 14th November. These are my personal thoughts and not necessarily those of the committee. However with an aging club putting out and replacing chairs and tables is becoming an issue. Do chairs and tables always have to be moved if the next user actually put them out after we have taken then in. • Cost is a factor. It would be helpful. We would need our chairs put out- Not council as they aren’t stable enough for frail older people. Time saving benefits, also OH'S Benefits

2.3

Attachment 1: Survey Results

Bundoora Community Hall • We would need to know final cost of this services before agree to this. We pay two men to do this now 3 days a week. Macleod Community Hall • I think it's a good idea for elderly meeting also. If someone is there at the venue they can see for themselves what other things need to be done. • Cost would be the deciding factor to use this service. Group have choices and age related issues this service would be greatly appreciated if possible. Briar Hill Community Hall • Set up and Pack down not require member at meeting are quite capable of this task Thankyou Old Shire Office • Are there concession charges - All members over 70 We provide Voluntary Help/ Companionship to Senior citizens. Equipment is very heavy for elderly. • So long as the chairs are on a mobile chair trolley. We can set up and pack down ourselves Thankyou. Lower Plenty Senior Citizens • Our club would rather get our member and families to assist with set up and pack down so that funds can be used in areas of greater need within our club.

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Attachment 1

Hawdon Street Community Hall • It is a good idea, but the dance is non profitable enough to pay out anymore cost.

Item: 2.3

Attachment 1: Survey Results

QUESTIONNAIRE

2.3

_______________________________________________________________________ SURVEY – Community Hall Set up and Pack Down of Tables & Chairs We are dedicated to providing quality service and would greatly appreciate your feedback. Please complete the form below and return it in the prepaid envelope.

Attachment 1

(For any enquiries in relation to this survey, please contact Nicole Leung 9490 4302)

Organisation/Group name: Contact name:

Date:

Telephone number: What is your USUAL frequency of hall use: More than once a week  Weekly  Fortnightly 

Monthly

Quarterly

MAIN HALL USED  Old Shire Offices

 Grace Park Community Hall

 Petrie Park Community Hall

 Greensborough Senior Citizens Hall

 Hawdon Street Community Hall

 Ivanhoe Senior Citizens Hall

 Watsonia Community Hall

 Lower Plenty Senior Citizens

 Banyule Nets Stadium Meeting Rooms

Would your group utilise a “user’s paid” service to set up and pack down of tables

Not Applicable

 Bundoora Community Hall

 Macleod Community Hall

Yes

 Briar Hill Community Hall



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Comments

Annually

Item: 2.3

Attachment 1: Survey Results

If your group would like to utilise this service, would your group have the funds to pay?

ď Ż

If your group would like to utilise this service, are chairs and tables the only items your group would require to be set up and packed away?

ď Ż

How often would you group require this services?

Please provide any further suggestions or comments not covered above:

Thankyou for completing this survey. Your assistance is appreciated.

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Attachment 1

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and chairs at the venue?

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Item: 4.5

Attachment 1: Clause 55 Assessment

APPLICATION NO.: DEVELOPMENT ADDRESS.: PROPOSAL:

P1065/2013 22 Station Road ROSANNA Multi-dwelling development (two new double storey dwellings to the rear of an existing dwelling)

4.5

ASSESSMENT AGAINST CLAUSE 55

Clause 55.02 (Neighbourhood Character and Infrastructure) • •

To ensure that the design respects the existing neighbourhood character or contributes to a preferred neighbourhood character. To ensure that development responds to the features of the site and the surrounding area Standard B1

Residential policy objectives •

•

To ensure that residential development is provided in accordance with any policy for housing in the State Planning Policy Framework and the Local Planning Policy Framework, including the Municipal Strategic Statement and local planning policies. To support medium densities in areas where development can take advantage of public transport and community infrastructure and services. Standard B2

Dwelling diversity objective •

To encourage a range of dwelling sizes and types in developments of ten or more dwellings. Standard B3

Infrastructure objectives • •

To ensure development is provided with appropriate utility services and infrastructure. To ensure development does not unreasonably overload the capacity of utility services and infrastructure. Standard B4

Integration with the street objective •

To integrate the layout of development with the street. Standard B5

Complies

Discussion included within the attached neighbourhood character assessment.

Complies

Refer to response in delegate report.

N/A

Complies

Clause 55.03 (Site Layout and Building Massing) Street setback objective •

To ensure that the setbacks of buildings from a street respect the existing or preferred neighbourhood character and make efficient use of the site. Standard B6

Building height objective •

To ensure that the height of buildings respects the existing or preferred neighbourhood character. Standard B7

Site coverage objective •

To ensure that the site coverage respects the existing or preferred neighbourhood character and responds to the features of the site. Standard B8

N/A

No change to existing dwelling/ front setback. Complies

Complies

Site coverage is 41% which complies with the maximum of 60% under the Standard. Site coverage is considered to respond to the preferred neighbourhood character and only marginally exceeds the

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Neighbourhood Character objectives

Item: 4.5

Attachment 1: Clause 55 Assessment 40% maximum sought in the Garden Suburban Precinct 2.

Permeability objectives •

4.5

•

To reduce the impact of increased stormwater run-off on the drainage system. To facilitate on-site stormwater infiltration. Standard B9

Energy efficiency objectives • •

To achieve and protect energy efficient dwellings and residential buildings. To ensure the orientation and layout of development reduce fossil fuel energy use and make appropriate use of daylight and solar energy. Standard B10

Open space objective •

To integrate the layout of development with any public and communal open space provided in or adjacent to the development. Standard B11

Safety objective

Attachment 1

•

To ensure the layout of development provides for the safety and security of residents and property. Standard B12

Landscaping objectives • • • •

To encourage development that respects the landscape character of the neighbourhood. To encourage development that maintains and enhances habitat for plants and animals in locations of habitat importance. To provide appropriate landscaping. To encourage the retention of mature vegetation on the site. Standard B13

Access objectives • •

To ensure vehicle access to and from a development is safe, manageable and convenient. To ensure the number and design of vehicle crossovers respects the neighbourhood character. Standard B14

Complies

Complies Living areas and private open space are primarily located on the north side of the development.

N/A

Complies

The width of the two accessways is approximately 31% of the frontage which is well under the 40% maximum. It is noted, however, that the proposal for a second crossover constitutes a variation to neighbourhood character and, in particular, Council’s Residential Vehicle Crossing Policy (2012).

Parking location objectives • • •

To provide convenient parking for resident and visitor vehicles. To avoid parking and traffic difficulties in the development and the neighbourhood. To protect residents from vehicular noise within developments. Standard B15

Complies

Clause 55.04 (Amenity Impacts) Side and rear setbacks objective •

To ensure that the height and setback of a building from a boundary respects the existing or preferred neighbourhood character and limits the impact on the amenity of existing dwellings. Standard B17

Walls on boundaries objective •

To ensure that the location, length and height of a wall

Complies

N/A

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Attachment 1: Clause 55 Assessment

•

To allow adequate daylight into existing habitable room windows. Standard B19

North-facing windows objective •

To allow adequate solar access to existing northfacing habitable room windows. Standard B20

Overshadowing open space objective •

To ensure buildings do not significantly overshadow existing secluded private open space. Standard B21

Complies

Complies The submitted overshadowing diagrams indicate that there is overshadowing of the adjacent common private open space to the rear of the dwellings at Nos 2-4/ 24 Station Road at 9am. At 10am, only a small portion of the area is overshadowed, and, by 11am, no shadow extends beyond that which is cast by the existing fence dividing the two properties. Notwithstanding, the extent of overshadowing is considered acceptable having regard to the Standard, given that this area is a common ‘service yard’, rather than secluded private open space.

Overlooking objective •

To limit views into existing secluded private open space and habitable room windows. Standard B22

Internal views objective •

To limit views into the secluded private open space and habitable room windows of dwellings and residential buildings within a development. Standard B23

Noise impacts objectives • •

To contain noise sources in developments that may affect existing dwellings. To protect residents from external noise. Standard B24

Complies

Clause 55.05 (On-site Amenity and Facilities) Accessibility objective •

To encourage the consideration of the needs of people with limited mobility in the design of developments. Standard B25

Dwelling entry objective •

To provide each dwelling or residential building with its own sense of identity. Standard B26

Daylight to new windows objective •

To allow adequate daylight into new habitable room windows. Standard B27

Private open space objective •

To provide adequate private open space for the reasonable recreation and service needs of residents. Standard B28

Complies

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Daylight to existing windows objective

4.5

on a boundary respects the existing or preferred neighbourhood character and limits the impact on the amenity of existing dwellings. Standard B18

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Solar access to open space objective

4.5

•

To allow solar access into the secluded private open space of new dwellings and residential buildings. Standard B29

Storage objective •

To provide adequate storage facilities for each dwelling. Standard B30

Complies

Clause 55.06 (Detailed Design) Design detail objective •

To encourage design detail that respects the existing or preferred neighbourhood character. Standard B31

Front fences objective

Attachment 1

•

To encourage front fence design that respects the existing or preferred neighbourhood character. Standard B32

Common property objectives • •

To ensure that communal open space, car parking, access areas and site facilities are practical, attractive and easily maintained. To avoid future management difficulties in areas of common ownership. Standard B33

Site services objectives • •

To ensure that site services can be installed and easily maintained. To ensure that site facilities are accessible, adequate and attractive. Standard B34

Complies

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Item: 4.5

RESIDENTIAL NEIGHBOURHOOD CHARACTER POLICY ASSESSMENT â&#x20AC;&#x201C; Garden Suburban 2

APPLICATION NO: DEVELOPMENT ADDRESS: PROPOSAL:

4.5

CLAUSE 22.02:

Attachment 2: Neighbourhood Character Policy Assessment

P1065/2013 22 Station Road ROSANNA Multi-dwelling development (two new double storey dwellings to the rear of an existing dwelling)

This precinct includes parts of the Heidelberg Specialised and Major Activity Centres are in this precinct. The detailed landscaping and vegetation outcomes for residential sites in these Activity Centres are guided by this policy. The preferred future built form character of residential sites in these Activity Centres is guided by the Design and Development Overlay Schedule 5, where applicable.

These areas will accommodate change in a manner that supports the garden suburban character of the precinct. All developments will contribute to an enhanced treed environment, including opportunities for tree protection and planting, whilst providing for town houses and other medium density dwellings, as well as some dispersed single dwellings. Canopy trees and understorey vegetation will continue to contribute to the character of the area, particularly in front setbacks to reinforce the character of the street, and along rear boundaries to soften the interface between dwellings. The site coverage may be greater for accessible areas as long as tree and vegetation protection is achieved. The treed and spacious feel of the streetscape character will be retained and enhanced by ensuring front setbacks are large enough to plant a large tree and other vegetation. Building heights may also be increased for these developments, with the higher components generally positioned to front onto the street, and recessed from the lower levels to reduce their visual prominence and provide space for tree canopies. Objective To ensure new buildings and extensions are sympathetic to the current building form and architectural style. Design Response 1. Incorporate the main themes, in correct proportions and scale from the 1950s and 1960s era as appropriate to the street, ie.: low pitched, hipped roof forms with a second or third hipped roof fronting the street; narrow, boxed eaves.

Complies? Yes

Yes

Second storey additions should reflect the architectural style and form of the existing building.

N/A

In accessible areas, upper levels should be positioned towards the street frontage and recessed from the lower level wall surfaces.

Period detailing is not encouraged, but if used should complement the architectural style and scale of the building.

N/A

Variation should be provided between each dwelling of a development that faces the street. This can be achieved through varied roof pitches, window and door placement, materials, faĂ§ade articulation and other design detailing.

N/A

Variation

Discussion The design of the dwellings is commensurate with the style of dwellings in the area incorporating low pitched roofs and eaves and an appropriate mix of building materials (face brickwork, render and weatherboard for the external facades and tiled roof cladding). The two new double dwellings are proposed to the rear of any existing single storey dwelling. As such, it is not possible to position the upper levels of the development towards the street frontage. Notwithstanding, the upper levels are generally well recessed and are well setback from the rear of the site (in excess of 7 metres). Furthermore, the two storey scale of the dwellings is considered appropriate given the mix of single and double storey dwellings which are already present in the surrounding area, and given the two to three storey scale of buildings within the small parade of shops

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Accessible Areas

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Attachment 2: Neighbourhood Character Policy Assessment

4.5

on Station Road approximately 50 metres east of the site.

Objective To ensure that household services are not a visually prominent feature. Design Response 6. Solar panels should be located to minimise their visual impact. Air conditioning, rainwater tanks, bins and storage should be located and/or screened so they are not visually obtrusive in the streetscape. 7.

In accessible areas, rooftop plant equipment should be screened and/or located to minimise their visual impact and integrate with the roof form.

Complies? Yes Yes

Yes

Discussion

Attachment 2

All household services, including rainwater tanks, have been appropriately located and will not be a prominent feature of the site.

Objective To maintain consistency of current front setbacks whilst enabling tree planting in front gardens. Design Response 8. Dwellings should be setback in line with the predominant front setback of dwellings along the street. 9.

In accessible areas only, a reduced front setback for new buildings (including basements) may be acceptable, if this respects the predominant front setback of nearby dwellings and supports the planting and future growth of a large tree to maturity.

10. For corner sites, the front setback of a dwelling facing the side street should be at a

Complies? N/A

N/A N/A

N/A

transition between the predominant setback along the side street, and the side setback of the dwelling facing the front street. Discussion The existing dwelling at the front setback to be retained and as such there will be no change to the existing front setback.

Objective To ensure buildings and extensions do not dominate the streetscape or the building, and do not adversely affect the outlook and amenity of neighbouring dwellings.

Complies? Yes

Design Response 11. Second storey portions of buildings should be recessed from ground level wall surfaces, incorporated within roof spaces where possible and minimised in height.

Variation

12. Buildings at the rear of a site should be designed to follow the topography of the land and

Yes

respond sensitively to each interface. Second storeys (where appropriate) should be modest in size, have generous side and rear setbacks and be screened with vegetation. 13. In accessible areas, all upper levels should be positioned towards the street frontage and

Variation

recessed from ground level wall surfaces. 14. Developments should minimise the need for cut and fill throughout the site.

Yes

Discussion Generally the upper levels of the dwellings are well recessed on all sides. There is however a small section of sheer/ minimal recess (120mm) along the western wall of Dwelling 2 (bathroom wall). Given the short length of this section of wall (2.6 metres long) at its location within the site, it is unlikely to be overly prominent when viewed from the street or to surrounding properties. The setback of the upper levels from the rear boundary is in excess of 7 metres. From the side boundaries, the setbacks vary between 3.48 to 6.48 metres from the eastern boundary and between 1.92 to 3.84 metres from the western boundary. The dwellings are generally responsive to the slight

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 214

Item: 4.5

Attachment 2: Neighbourhood Character Policy Assessment

As stated above, the two new double dwellings are proposed to the rear of any existing single storey dwelling and it is not possible to position the upper levels of the development towards the street frontage.

Complies? Yes

Design Response 15. Buildings should be sited to allow for the planting and growth of trees and shrubs.

Yes

16. Locate carports and garages behind the line of the dwelling.

Yes

17. Dedicated car parking spaces should not be provided between the front wall of a dwelling

Yes

that faces the street, and the front property boundary. Landscaping such as large shrubs and trees in the front setback and garden beds along driveway edges should be provided to discourage car parking in this location. 18. Encourage outcomes that consider the Banyule City Council Residential Vehicle Crossing

Yes

Policy 2012. 19. Driveways should include curves and bends that provide sufficient room for landscaping

Yes

at varying heights. 20. Driveways should be finished in muted tones that soften their appearance and blend with

Yes

vegetation. Discussion The proposal incorporates sufficient open space areas throughout the site for the planting of new trees and shrubs. Car storage is provided behind the line of the dwelling. A tandem car parking space is provided in front of the single garage for the existing dwelling. A permit condition will require the provision of garden beds along the edges of the driveways to prevent cars from parking in front of the dwelling. The proposal for a second vehicle crossover does not meet the numerical requirement of the Residential Vehicle Crossing Policy, as the frontage of the property is 19.14 metres, rather than a minimum of 20 metres. This can be addressed by requiring deletion of the existing crossing, driveway and garage, with the provision of a single garage for Dwelling 1 and Dwelling 2 in the approximate location of the proposed double garage for Dwelling 2. This would also necessitate some change to the private open space for Dwelling 1. The impact of this change from a character perspective would be an increase in landscape space within the frontage setback area, however it is note that the introduction of a second crossover at the eastern end of the siteâ&#x20AC;&#x2122;s frontage would not significantly disrupt the rhythm or spacing of crossovers along this section of Station Road (Nos 18, 22 and 24 Station Road). The proposed new driveway incorporates sufficient curves to provide for meaningful planting opportunities along the length of the driveway. A permit condition will require that the proposed driveway be finished in a muted tone.

Objective To maintain the openness of front boundary treatments the view of established front gardens and tree lines streets, and the presentation of dwellings to the street Design Response 21. Buildings should be sited to allow for the planting and growth of trees and shrubs. Front gardens should contain at least one (1) large tree and understorey landscaping.

Complies? Yes

Yes

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 215

Attachment 2

Objective To minimise loss of front garden space, and the dominance of vehicle access, vehicle storage facilities and built form as viewed from the street.

4.5

fall across the site.

4.5

Item: 4.5

Attachment 2: Neighbourhood Character Policy Assessment

22. Secluded private open space should be located behind the line of a dwelling that faces

Yes

the street. 23. Provide for open style fences appropriate to the era of the dwelling.

Yes

Discussion The plans indicate sufficient open areas throughout the site for canopy tree plantings including at least two new large canopy trees, one medium canopy tree and three small canopy trees. Whilst the permit applicant wishes to retain the existing front there are no trees within this area which are considered worthy of retention. As such, it is considered appropriate to secure the planting of a large canopy tree within the front setback by way of a permit condition. Secluded private open space is provided behind the line of the dwellings.

Attachment 2

A permit condition will require the provision of further details concerning the proposed (or modified existing) front fence.

Objective To maintain and strengthen the garden dominated streetscape character and landscaped setting of the precinct. Design Response 24. Retain existing trees wherever possible. If this cannot be achieved, or a tree is considered appropriate for removal, the site should provide adequate space for offset planting of indigenous or native trees that will grow to a mature height similar to the mature height of the tree to be removed.

Complies? Yes

Yes

25. One (1) medium to large tree should be provided for every 400 sq.m of site area, with a

Yes

preference for large trees. This may include existing trees that are worthy of retention. At least one of the large trees should be provided in the front setback. 26. Buildings (including basements) should be a sufficient distance from at least one side or rear property boundary to enable the planting and growth of medium to large trees. These setbacks should provide sufficient area for future growth of the mature canopy of trees, and understorey planting.

Yes

27. If more than one dwelling is proposed on a site outside an accessible area, sufficient

N/A

separation should be provided between each dwelling to allow for the planting and future growth of small to medium trees and understorey vegetation. 28. Tree species and planting locations should be carefully selected to avoid canopy or root

conflicts with overhead wires, easements and existing trees. 29. Building site coverage should not exceed 40% to enable sufficient pervious site area for planting, growth and retention of vegetation. This may be varied if the proposal is in an accessible area and demonstrates that the vegetated character of the site and Precinct is protected and enhanced by retaining existing vegetation and providing sufficient area for the planting of additional trees and other vegetation. 30. If there is no street tree within the frontage of a dwelling, a new street tree should be

proposed. Discussion

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 216

Yes Yes

Yes

Item: 4.5

Attachment 2: Neighbourhood Character Policy Assessment

In addition, there are sufficient open areas throughout the site for the provision of new canopy tree plantings including at least two large canopy trees (one within the front setback), one medium canopy tree and three small canopy trees (two medium to large trees are required under the policy). The proposed dwellings are located a sufficient distance from the rear boundary of the site to provide for the retention of an existing large tree in the rear yard of Dwelling 3 as well as one new large tree within the rear yard of Dwelling 2.

4.5

The proposal provides for the retention of an existing significant tree within the rear yard of Dwelling 3.

Building site coverage is 41% which is a marginal exceedance of the preferred 40%. As the site is within an Accessible Area and a positive planting outcome can be achieved A new street tree at the front of the site can be secured by way of a permit condition.

Design Response 31. New buildings at or near ridgelines should be designed and sited so that cut and fill is minimised and the building sits below the height of trees along the ridgeline. 32. New buildings at or near ridgelines should have muted colours and tones, and non reflective materials. 33. Trees and vegetation that contribute to the landscape should be retained. New native or indigenous trees should be planted on or near the ridgeline to form a continuous canopy.

Complies? N/A

N/A N/A N/A

Discussion The site is not on or near a ridgeline.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 217

Attachment 2

Objective To ensure that developments on or near ridgelines retain existing trees, sit below the tree canopies, minimise excavation, and enable further tree planting to form a continuous canopy, so that the scenic quality is maintained and enhanced.

Item: 4.5

Attachment 2: Neighbourhood Character Policy Assessment

4.5

ABORIGINAL HERITAGE – CULTURAL HERITAGE MANAGEMENT PLAN The proposed site is within an area of cultural heritage sensitivity due to its proximity to Salt Creek and the proposal is classed as a high impact activity due to the number of dwellings proposed.

Attachment 2

The applicant has provided evidence (prepared by Ecology & Heritage Partners) which suggests that the activity is not considered to be a ‘high impact’ activity. The justification for this is based on a previous VCAT decision 1 for a three unit development which concluded that “If the only buildings and works had involved the two additional dwellings, without any works in relation to the existing dwelling, then the proposal would be exempt under Reg.8(1)(a) of the Aboriginal Heritage Regulations”. As no works are proposed to the existing dwelling, and the proposed development involves construction of only two additional dwellings, then it is concluded that the activity is not considered a high impact one and a mandatory CHMP is not required. It is noted, however, that the modifications to the existing dwelling recommended would negate this advice. Notwithstanding, it is noted that the property in question has already been subject to two different construction episodes (post-war and the current modern dwelling). As such, it is likely that the study area has been subject to significant ground disturbance and the likelihood of aboriginal heritage being present is considered extremely low. Officers agree that a CHMP is not required in this instance.

VCAT Ref: P2774/2010, Banyule Planning Permit Ref: P219/2010

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Item: 4.5

Attachment 3: Aboriginal Cultural Heritage implications

APPLICATION NO.: DEVELOPMENT ADDRESS.: PROPOSAL:

P1065/2013 22 Station Road ROSANNA Multi-dwelling development (two new double storey dwellings to the rear of an existing dwelling)

4.5

ABORIGINAL HERITAGE – CULTURAL HERITAGE MANAGEMENT PLAN

The applicant has provided evidence (prepared by Ecology & Heritage Partners) which suggests that the activity is not considered to be a ‘high impact’ activity. The justification for this is based on a previous VCAT decision 2 for a three unit development which concluded that “If the only buildings and works had involved the two additional dwellings, without any works in relation to the existing dwelling, then the proposal would be exempt under Reg.8(1)(a) of the Aboriginal Heritage Regulations”. As no works are proposed to the existing dwelling, and the proposed development involves construction of only two additional dwellings, then it is concluded that the activity is not considered a high impact one and a mandatory CHMP is not required. It is noted, however, that the modifications to the existing dwelling recommended would negate this advice. Notwithstanding, it is noted that the property in question has already been subject to two different construction episodes (post-war and the current modern dwelling). As such, it is likely that the study area has been subject to significant ground disturbance and the likelihood of aboriginal heritage being present is considered extremely low. Officers agree that a CHMP is not required in this instance.

VCAT Ref: P2774/2010, Banyule Planning Permit Ref: P219/2010

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 219

Attachment 3

The proposed site is within an area of cultural heritage sensitivity due to its proximity to Salt Creek and the proposal is classed as a high impact activity due to the number of dwellings proposed.

Attachment 1: Amendment C100 Approval Letter

Attachment 1

4.7

Item: 4.7

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 220

4.7

Attachment 1: Amendment C100 Approval Letter

Attachment 1

Item: 4.7

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 221

Attachment 2

4.7

Item: 4.7

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Attachment 2: New Zone Boundaries

5.1

Attachment 1: Terms of Reference - Multicultural Advisory Committee

Attachment 1

Item: 5.1

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Attachment 1: Terms of Reference - Multicultural Advisory Committee

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 224

5.1

Attachment 1: Terms of Reference - Multicultural Advisory Committee

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 225

Item: 5.2

Attachment 1: 2014-15 Community Development Grants Guidelines

5.2

2014- 2015 Banyule Community Development Grants Guidelines

â&#x20AC;&#x153;Fostering the community spirit, social health and well-being within Banyule.â&#x20AC;?

Attachment 1

Introduction Banyule City Council invites applications from community groups, non profit organisations and individuals for the 2014 Community Development Grant funding round. Council is seeking applications that address clearly identified community needs and support Council objectives as identified in the City Plan 2013-2017. Council has identified 5 key objectives in its City Plan: People, Planet, Place, Participation and Performance. (http://www.banyule.vic.gov.au/plans/#2). Funding is provided on the basis of applicants meeting eligibility criteria. Successful applications will provide a detailed description of how the project will be developed and managed and a clear and accountable budget.

In the last funding round, strong applications provided a detailed understanding of how the project would work and a clear and accountable budget. Please note that your application needs to provide enough detail so that someone with no prior knowledge of your group or project clearly understands the proposal and the outcomes you aim to achieve.

Opening and Closing Dates Applications open at 9.00 am on Monday 14th July 2014 and must be submitted no later than 11.59 pm on Sunday 24th August 2014.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 226

Item: 5.2

Attachment 1: 2014-15 Community Development Grants Guidelines

Groups and organisations who meet the following eligibility criteria: •

Are not for profit.

•

Develop a project that will take place in Banyule and/or directly benefit Banyule residents.

•

Have appropriate insurance and adhere to equal opportunity principles and sound work place health and safety practices.

•

Are able to demonstrate financial viability.

•

Proposed activity or project is NOT of a religious, spiritual or political nature.

•

Proposed activity or project is NOT the responsibility of another level of government.

•

The applicant has a genuine need for support from Council.

•

The applicant has an ABN or qualifies to submit a statement by supplier.

•

The applicant is incorporated or auspiced by an incorporated body.

•

The application aligns with one or more of Council’s key strategic priorities identified in the City Plan - People, Place, Planet, Participation and Performance (the City Plan can be viewed online or at Council’s customer service centres).

•

The applicant has complied with acquittal conditions for previous Council funding.

•

The applicant will seek Public Land Manager Consent to undertake any works on Councilowned land and on or within any Council-owned building prior to receiving any funding.

•

Minor capital works will be considered. Where works require planning and or building permits, funds will not be allocated until required permits are in place.

Individuals applying for Arts grants who meet the following eligibility conditions: •

Are residents of Banyule or are proposing a project that will take place in Banyule and/or directly benefit Banyule residents.

•

Have complied with acquittal conditions for previous Council funding.

What is ineligible for funding?

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 227

Attachment 1

Who can apply?

5.2

Item: 5.2

Attachment 1: 2014-15 Community Development Grants Guidelines

5.2

•

Projects proposed by schools and churches unless the project responds to an identified community need and provides wider community benefit. Projects from schools need to be developed in partnership with community based organisations and cannot be student focused or for curriculum development. •

Funding for prizes, scholarships, donations, sponsorships or gifts.

•

Funding for uniforms

• Projects that have started or have been completed. (With the exception of Arts Development/Arts presentation category).

Attachment 1

•

Projects where the group/organisation has received full funding from another source.

• Projects that require ongoing financial support from Council (one-off staffing costs may be considered where the project can demonstrate ongoing sustainability.) • Projects where the funding sought is for recurrent operational expenses (including utilities such as gas, water and electricity) and consumables (such as stationery, food, fuel). Requests to assist with these expenses may be considered in exceptional circumstances. • Applications that have not been discussed with a relevant Council officer prior to submission. 2 Areas of funding

Council has identified a number of activity areas from which it would welcome applications for the 2014 grants round. Community Development – up to $5000 For projects that build on local capacity and help to create connected, accessible and inclusive communities through promoting, supporting or enhancing •

health and well being

•

community safety

•

volunteerism

•

social cohesion

•

sport, leisure & recreation opportunities (in particular programs for young women, seniors and people from isolated or minority groups and communities)

•

opportunities for people to engage with passive or non-competitive sport, leisure & recreation

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 228

Item: 5.2

Attachment 1: 2014-15 Community Development Grants Guidelines

For the development, presentation and evaluation of local activities that are inclusive of the wider community, acknowledge and celebrate diversity and promote a culture awareness and respect. This may include activities related to Cultural Diversity week, International Women’s Day, International Day Against Homophobia (IDAHO), International Day for People with Disabilities, Reconciliation Week or other similar dates in the annual calendar. Activities that increase the visibility of Culturally and Linguistically Diverse communities in Banyule are encouraged.

5.2

Festivals & Events – up to $5,000

For emerging, mid-career or established artists (or groups) to develop a new idea. Works must be new, original and innovative and can be in any medium – that is: dance, performance, music, visual arts, film, live-art or any other art form. Partnerships, collaboration and inter art-forms are encouraged. There must be a public or semi-public outcome at the end of the development project, this could be a work in progress showing, a workshop, forum, reading or small presentation. This grant can also support mentorship as part of the project. Arts Presentation–up to $3,000 For emerging, mid-career or established artists (or groups) to present a new work to the general public. Works must be new, original and innovative and can be in any medium – that is: dance, performance, music, visual arts, film, live-art or any other art form. Innovative presentation forms will be supported including works in converted or unusual spaces, works in public space and ephemeral works. Projects that have previously received an Arts Development grant are eligible to apply. Applicants must demonstrate their capacity to present a finished work to the general public. Banyule City Council may be able to support some works with additional space grants to present in Hatch Contemporary Arts Space (14 Ivanhoe Parade, Ivanhoe) – please call to discuss this further. Minor Equipment – up to $5000 Training for Volunteers – up to $2000 for training expenses for volunteers working for unfunded groups/organisations. This funding is not available for paid staff. 3 IMPORTANT INFORMATION REGARDING LODGEMENT OF YOUR APPLICATION All applicants with the exception of the Minor Equipment category must contact a Council officer to discuss their proposal prior to lodgement. Council officers may be able to assist with developing your idea, helping you to plan your project or activity or advising you on eligibility conditions for the grants. Failure to discuss your project with a council officer prior to submission will render your application ineligible for funding. You will be asked to provide the name of the Council officer you spoke with and the date of the discussion on the application form. This will also be recorded by the officer you speak with. Contact with council officers should be made no later than Friday 15th August to allow sufficient time for finalisation of your application. ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 229

Attachment 1

Arts Development–up to $3,000

Item: 5.2

Attachment 1: 2014-15 Community Development Grants Guidelines

Please discuss your grant ideas with the appropriate officer listed below Festivals & Events

5.2

Ella Hinkley

9457 9931

Arts Development and Arts Presentation Ella Hinkley

9457 9931

Leisure & Recreation Melinda Ramsay

9457 9818

Minor Equipment Karen Molinaro

9457 9955

Volunteer Training Karen Molinaro

9457 9955

Attachment 1

Community Development Leonie Farrell

Youth

9457 9939

Robbie Colosimo

Preschool/Childcare/Occasional care

9457 9943

Sherryn Prinzi

Early Years

9457 9908

Jill Taylor

Older Adults

9457 9971

Karly Maurer

Health

9457 9947

Sherridan Bourne

Disability

9457 9940

Community & Social Planning CALD Team Rozlyn Williams Community Safety

94904222 9457 9935

Auspiced applications Organisations or groups that are not incorporated and wish to apply for a grant will require an incorporated association/legally constituted not for profit entity to act as their auspice. If the application is successful, funds will be paid to the auspicing organisation. The incorporated organisation then administers the funding on behalf of the auspiced organisation. An organisation may auspice one or more community groups and still lodge an application on its own behalf. Acting as an auspice for another community group will not affect the auspice group’s opportunity for success with its own grant application. 4 Assessment Council assesses grants against the eligibility criteria and on the basis of how well they respond to both community needs and Council’s priorities presented in the City Plan 2013 – 2017. Council is committed to supporting projects that enhance social cohesion, address issues of access and equity and provide opportunities for members of Banyule’s diverse community. Grant Conditions

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Item: 5.2

Attachment 1: 2014-15 Community Development Grants Guidelines

Successful applicants are expected to: Attend the grant presentation evening on Wednesday 26th November 2014 to accept their cheque.

•

Complete the project by June 30 2015.

•

Complete an online acquittal form within 4 weeks of completing the project or by June 30 2015.

•

Conduct events funded through Council’s Community Development Grants in line with Banyule City Council’s Smoke free Outdoor Areas Policy (adopted 4 March 2013) which designates that all events run or sponsored by Banyule City Council have been designated as smoke free.

•

Acknowledge the contribution of Banyule City Council to the project /organisation by including reference to it in publications and annual reports and by including the words “supported by a Banyule City Council Community Development Grant’ or Council’s logo in any promotional material

•

Should the project not proceed, all grant monies are to be returned to the funder.

Helpful information for your application I.D Resources •

To assist you in making your application, Banyule City Council provides a range of free demographic resources which are available online and can easily be used to highlight areas of need or simply provide basic information about the communities your application is targeting. E.g you can find out where there are particular concentrations of young people, or how the cultural diversity of Bundoora has changed over time Details about free upcoming training that introduces the id resources will be available at the Grants information sessions, as well as on Council’s website. To make a booking contact Council’s Customer Service Team on 9490 4222 or enquiries@banyule.vic.gov.au

Banyule Events Guide •

The Banyule Events Guide is a resource for event and festival organisers which provides information on a variety of topics including permits, risk management, accessibility as well as a list of useful contacts for any festival or event organiser. http://www.banyule.vic.gov.au/Arts-and-Events/Event-Guide-and-Permit

5 Free Internet Access

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 231

Attachment 1

5.2

•

Item: 5.2

Attachment 1: 2014-15 Community Development Grants Guidelines

A number of community organisations can assist with internet access. Venues and opening times are listed below: 155 Oriel Road, Heidelberg West. 9248 8000

5.2

Our HUB

Monday – Friday 11.00am – 3.00pm

Attachment 1

(this group can assist you to set up an email address)

Diamond Valley Community

Shop 201, Level 2 Greensborough Plaza,

Support

Greensborough

Monday – Friday 9.30am – 4.30pm

Yarra Plenty Regional Library Library membership is required; computers can be booked in advance. Ivanhoe Library

255 Upper Heidelberg Road, Ivanhoe. Tel: 9497 5780

Mon- Thurs 10.00am – 8.30pm Fri & Sat: 10.00am – 5.00pm Sun: 1.00pm – 5.00pm

Rosanna Library

72 Turnham Avenue, Rosanna Tel: 9459 6171

Mon - Thurs: 10.00am – 8.30pm Fri & Sat: 10.00am – 5.00pm

Watsonia Library

Tel 9459 Ibbottson St, Watsonia.

Mon - Thurs: 10.00am – 8.30pm

Tel: 9435 2397

Fri & Sat: 10.00am – 5.00pm Sun: 1.00pm – 5.00pm

Applying for a grant All applications must be made online through SmartyGrants on the Banyule City Council website: www.banyule.vic.gov.au ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 232

Item: 5.2

Attachment 1: 2014-15 Community Development Grants Guidelines

5.2

Please note: to apply through SmartyGrants you will need an email address. If your email account has been registered with SmartyGrants previously and you have forgotten your password, are having difficulties logging in or registering a new account please contact the SmartyGrants helpdesk on 9320 6888.

Help for applicants If you need help in completing the online application, or would like more information regarding the grants round please contact Karen Molinaro on 9457 9955 Mon â&#x20AC;&#x201C; Wed or Bianca Ellis 9457 9841 or email grants@banyule.vic.gov.au.

If you need an interpreter please contact TIS National on 131 450 and ask to be connected to Banyule City Council on 9490 4222.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 233

Attachment 1

If your hearing or speech is impaired you can call us through the National Relay Service on 133 677 (TTY) OR 1300 555 727 ordinary handset and ask for 9490 4222.

Attachment 1: Procurement Policy 2014

Attachment 1

6.2

Item: 6.2

Banyule City Council Procurement Policy June 2014

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6.2

Attachment 1: Procurement Policy 2014

Attachment 1

Item: 6.2

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 235

Item: 6.2 1

Attachment 1: Procurement Policy 2014

Principles .......................................................................................................................5 1.1 Background ..................................................................................................................5

6.2

1.2 Scope ...........................................................................................................................6 1.3 Purpose ........................................................................................................................6 1.4 Treatment of GST ......................................................................................................... 6 1.5 Definitions and Abbreviations ....................................................................................... 7

Attachment 1

Effective Legislative and Policy Compliance and Control ......................................... 8 2.1 Ethics and Probity ......................................................................................................... 8 2.1.1 Requirement ......................................................................................................... 8 2.1.2 Conduct of Councillors and Council Staff .............................................................. 8 2.1.2.1 General......................................................................................................... 8 2.1.3 Tender Processes ................................................................................................ 9 2.1.4 Conflict of Interest ................................................................................................. 9 2.1.5 Fair and Honest Dealing ....................................................................................... 9 2.1.6 Accountability and Transparency .......................................................................... 9 2.1.7 Gifts and Hospitality ............................................................................................ 10 2.1.8 Disclosure of Information .................................................................................... 10 2.2 Governance ................................................................................................................ 11 2.2.1 Structure ............................................................................................................. 11 2.2.2 Standards ........................................................................................................... 11 2.2.3 Methods.............................................................................................................. 12 2.2.4 Responsible Financial Management ................................................................... 13 2.2.5 Reporting ............................................................................................................ 13 2.3 Procurement Thresholds and Competition .................................................................. 13 2.3.1 Requirement ....................................................................................................... 13 2.3.2 Minimum Spend Competition Thresholds ........................................................... 13 2.3.2.1 Tenders ...................................................................................................... 13 2.3.2.2 Exemption from Public Tendering ............................................................... 14 2.3.2.3 Quotations .................................................................................................. 14 2.4 Delegation of Authority ............................................................................................... 16 2.4.1 Requirement ....................................................................................................... 16 2.4.2 Delegations ........................................................................................................ 16 2.4.2.1 Council Staff ............................................................................................... 16 2.4.2.2 Council Delegations & Powers .................................................................... 16 2.4.2.3 Training ...................................................................................................... 17 2.5 Internal Controls ......................................................................................................... 17 2.6 Commercial Information .............................................................................................. 17 2.7 Risk Management ....................................................................................................... 17 2.7.1 General............................................................................................................... 17 2.7.2 Supply by Contract ............................................................................................. 17 2.7.3 Asset Protection ................................................................................................. 18 2.8 Contract Terms ........................................................................................................... 18 2.9 Endorsement .............................................................................................................. 19

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Item: 6.2 2.10

Dispute Resolution ................................................................................................. 19

2.11

Contract Management ............................................................................................ 19

Demonstrate Sustained Value .................................................................................... 19 3.1 Integration with Council Strategy ................................................................................ 19 3.2 Achieving Value for Money ......................................................................................... 20 3.2.1 Requirement ....................................................................................................... 20 3.2.2 Approach ............................................................................................................ 20 3.2.3 Role of Specifications / Briefs & Drawings .......................................................... 20

6.2

Attachment 1: Procurement Policy 2014

3.3 Performance Measure and Continuous Improvement ................................................. 21 3.4 Sustainability .............................................................................................................. 21 3.4.1 General............................................................................................................... 21 3.4.2 Sustainable Procurement.................................................................................... 21 4

Apply a Consistent and Standard Approach ............................................................. 22 4.1 Standard Processes ................................................................................................... 23 4.2 Management Information ............................................................................................ 23

Build and Maintain Supply Relationships.................................................................. 23 5.1 Developing and Managing Suppliers .......................................................................... 23 5.2 Supply Market Development ....................................................................................... 24 5.3 Relationship Management .......................................................................................... 24 5.4 Communication........................................................................................................... 24

Continual Improvement .............................................................................................. 24

Charter of Human Rights ............................................................................................ 24

Policy Contact Details................................................................................................. 25

Appendix 1 Human Rights Compatibility………………..….26

Charter

–

Assessment

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 237

Attachment 1

3.5 Support of Local Business .......................................................................................... 22

Item: 6.2

Attachment 1: Procurement Policy 2014

Principles

6.2

1.1 Background Banyule City Council:

Attachment 1

•

Recognises that: o

Developing a procurement strategy and adopting appropriate best practice contracting and procurement principles, policies, processes and procedures for all goods, services and works by Council, will enhance achievement of Council objectives such as sustainable and socially responsible procurement; bottom-line cost savings, supporting local economies; achieving innovation; and better services for communities.

The elements of best practice applicable to local government procurement incorporate: 

broad principles covering ethics, value for money, responsibilities and accountabilities;



guidelines giving effect to those principles;



a system of delegations (i.e. the authorisation of officers to approve a range of functions in the Procurement process);



procurement processes, with appropriate procedures covering minor simple Procurement to high value complex Procurement; and



a professional approach to all major procurements.

Requires that its contracting and purchasing activities: o

support the Council’s corporate strategies, aims and objectives including, but not limited to those related to sustainability, protection of the environment, and corporate social responsibility;

span the whole life cycle of an acquisition, from initial concept to the end of the useful life of an asset, or the end of a service contract;

achieve value for money and quality in the acquisition of goods, services and works by the Council;

can demonstrate that public money has been well spent;

are conducted, and are seen to be conducted, in an impartial, fair and ethical manner;

seek continual improvement including the embrace of innovative and technological initiatives such as electronic tendering processes to reduce activity cost while; and

where practical generate and support business in the local community.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 238

Item: 6.2

Attachment 1: Procurement Policy 2014

This Procurement Policy is made under Section 186A of the Local Government Act 1989. This section of the Act requires the Council to prepare, approve and comply with a Procurement policy encompassing the principles, processes and procedures applied to all purchases of goods, services and works by the Council.

6.2

1.2 Scope

This policy applies to all contracting and procurement activities at Council and is binding upon Councillors, Council Officers and temporary employees, contractors and consultants while engaged by the Council.

1.3 Purpose

•

provide policy and guidance to the Council to allow consistency and control over Procurement activities;

•

demonstrate accountability to ratepayers;

•

provide guidance on ethical behaviour in public sector purchasing;

•

demonstrate the application of elements of best practice in purchasing; and

•

increase the probability of obtaining the right outcome when purchasing goods and services.

1.4 Treatment of GST All monetary values stated in this policy include GST except, where specifically stated otherwise.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 239

Attachment 1

The purpose of this Policy is to:

Item: 6.2

Attachment 1: Procurement Policy 2014

6.2

1.5 Definitions and Abbreviations Term

Definition

Act

Local Government Act 1989.

Commercial in Confidence

Information that, if released, may prejudice the business dealings of a party e.g. prices, discounts, rebates, profits, methodologies and process information, etc. The process that ensures both parties to a contract fully meet their respective obligations as efficiently and effectively as possible, in order to deliver the business and operational objectives required from the contract and in particular, to provide value for money. The staff of contractors, sub-contractors and consultants while engaged by Council.

Contract Management

Attachment 1

Contractors and Consultants Council Staff

Includes full time and part-time council officers, and temporary employees.

Probity

The dictionary definition of probity refers to uprightness, honesty, proper and ethical conduct and propriety in dealings. Within Government, the word "probity" is often used in a general sense to mean "good process." A Procurement process that conforms to the expected standards of probity is one in which clear procedures that are consistent with the Councilâ&#x20AC;&#x2122;s policies and legislation are established, understood and followed from the outset. These procedures need to consider the legitimate interests of suppliers and ensure that all potential suppliers are treated equitably. A contract that sets out rates for goods and services which are available for the term of the agreement. However, no commitment is made under the agreement to purchase a specified value or quantity of goods or services until a Purchase Order is raised (also referred to as period contracts, annual supply contracts, schedule of rates contracts, or panel contracts). Activities that meet the needs of the present without compromising the ability of future generations to meet their needs. Procurement is the whole process of acquisition of external goods, services and works. This process spans the whole life cycle from initial concept through to the end of the useful life of an asset (including disposal) or the end of a service contract.

Standing Offer Arrangements (SOA)

Sustainability

Procurement

Tender Process

The process of inviting parties to submit a quotation or tender by public advertisement, followed by evaluation of submissions and selection of a successful bidder or tenderer.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 240

Attachment 1: Procurement Policy 2014

Value for Money

Effective Legislative and Policy Compliance and Control 2.1 Ethics and Probity 2.1.1

Requirement

Council’s procurement activities shall be performed with unquestionable integrity and in a manner able to withstand the closest possible scrutiny. 2.1.2

Conduct of Councillors and Council Staff 2.1.2.1 General Councillors and Council Staff shall at all times conduct themselves in ways that are in accordance with the Councillor Code of Conduct or the Staff Code of Conduct, and are seen to be, ethical and of the highest integrity and will: •

treat potential and existing suppliers with equality and fairness;

•

not seek or receive personal gain;

•

maintain confidentiality of Commercial in Confidence information such as contract prices and other sensitive information;

•

present the highest standards of professionalism and probity;

•

deal with suppliers in an honest and impartial manner that does not allow conflicts of interest;

•

provide all suppliers and tenderers with the same information and equal opportunity; and

•

be able to account for all decisions and provide feedback on them.

•

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 241

Attachment 1

Value for Money in Procurement is about selecting the supply of goods, services and works taking into account both cost and non-cost factors including: • contribution to the advancement of the Council’s priorities; • non-cost factors such as fitness for purpose, quality, OH&S risks, environmental priorities, service and support; and • cost-related factors including whole-of-life costs and transaction costs associated with acquiring, using, holding, maintaining and disposing of the goods, services or works.

6.2

Item: 6.2

Attachment 1: Procurement Policy 2014

6.2

Council Staff who are responsible for managing or supervising contracts are prohibited from performing any works under the contract they are supervising i.e. staff cannot also work for the supplier or contractor. 2.1.3

Tender Processes

All tender processes shall be conducted in accordance with the requirements of this policy and any associated procedures, relevant legislation, relevant Australian Standards and the Act. 2.1.4

Conflict of Interest

Attachment 1

Councillors and Council Staff shall at all times avoid situations in which private interests conflict, or might reasonably be thought to conflict, or have the potential to conflict, with their Council duties. Councillors and Council Staff shall not participate in any action or matter associated with the arrangement of a contract (i.e. evaluation, negotiation, recommendation, or approval), where that person has a conflict of interest as specified by the Local Government Act. The onus is on the Councillor and the member of Council Staff involved being alert to and promptly declaring an actual or potential conflict of interest to the Council. 2.1.5

Fair and Honest Dealing

All prospective contractors and suppliers must be afforded an equal opportunity to submit a tender or quotation (to the extent that the minimum required number of quotes has been obtained as per section 2.3.2.2). Impartiality must be maintained throughout the procurement process, so that it can withstand public scrutiny. The commercial interests of existing and potential suppliers must be protected. Confidentiality of information provided by existing and prospective suppliers must be maintained at all times, particularly commercially sensitive material such as, but not limited to prices, discounts, rebates, profit, manufacturing and product information. 2.1.6

Accountability and Transparency

Accountability in procurement means being able to explain and provide evidence on the process followed. The test of accountability is that an independent third party must be able to see clearly that a process has been followed and that the process is fair and reasonable.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 242

Item: 6.2

Attachment 1: Procurement Policy 2014

Additionally: •

all Council Staff must be able to account for all Procurement decisions made over the lifecycle of all goods, services and works purchased by the Council and provide feedback on them; and

•

all procurement activities are to leave an audit trail for monitoring and reporting purposes. Gifts and Hospitality

As per Council’s Gifts and Hospitality Policy, a Councillor or member of Council Staff shall not, either directly or indirectly solicit or accept gifts or benefits from any member of the public who is involved, either directly or indirectly, with any matter that is connected with the duties of the officer, or in which the Council is interested. Councillors and Council Staff must exercise the utmost discretion in accepting hospitality from contractors or their representatives, or from organisations, firms or individuals with whom they have official dealings. Councillors and Council Staff should also avoid the ambiguous situation created by visiting the premises of a contractor, organisation, firm or individual uninvited and/or not on official business. Offers of bribes, commissions or other irregular approaches from organisations or individuals (no matter how flimsy the evidence available), must be promptly brought to the attention of the CEO as per Council’s Fraud and Corruption Control Plan. 2.1.8

Disclosure of Information

Information received by the Council that is Commercial in Confidence must not be disclosed. Councillors and Council Staff are to protect, by refusing to release or discuss the following: •

information disclosed by organisations in tenders, quotation or during tender negotiations;

•

all information that is Commercial in Confidence; and

•

pre-contract information including but not limited to information provided in quotes and tenders or subsequently provided in precontract negotiations.

Councillors and Council Staff are to avoid references to current or proposed contracts in discussion with acquaintances or outside interests.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 243

Attachment 1

2.1.7

6.2

Therefore the processes by which all procurement activities are conducted will be in accordance with the Council’s Procurement policies and procedures as set out in this policy and related Council policies and procedures.

Item: 6.2

Attachment 1: Procurement Policy 2014

6.2

Discussion with potential suppliers during tender evaluations should not go beyond the extent necessary to resolve doubt on what is being offered by that supplier. At no stage should any discussion be entered into which could have potential contractual implications prior to the contract approval process being finalized, other than authorized pre-contract negotiations.

2.2 Governance 2.2.1

Structure

Attachment 1

Council shall: •

establish a procurement management responsibility structure and delegations ensuring accountability, traceability and auditability of all Procurement decisions made over the lifecycle of all goods, services and works purchased by the Council;

•

ensure that the Council’s Procurement structure: o is flexible enough to purchase in a timely manner the diverse range of material, goods, works and services required by Council; o ensures that prospective contractors and suppliers are afforded an equal opportunity to tender/quote; o encourages competition; and o ensures that policies that impinge on the purchasing policies and practices are communicated and implemented.

2.2.2

Standards

The Council’s procurement activities shall be carried out to the professional standards required by best practice and in compliance with the: •

Act;

•

Council’s policies;

•

The Council’s Staff Code of Conduct;

•

The Council’s Councillor Code of Conduct;

•

Other relevant legislative requirements such as but not limited to the Trade Practices Act, Goods Act, and the Environmental Protection Act;

•

Relevant Australian Standards.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 244

Item: 6.2

Attachment 1: Procurement Policy 2014 2.2.3

Methods

requisition and purchase order following a quotation process from suppliers of goods and services that represent best value for money under directed quotation thresholds;

•

contract following a tender process and in accordance with S186 of the Act, or

•

using aggregated purchasing arrangements with other Councils, Victorian Government, and commercial schemes such Procurement Australia, MAV Procurement and other bodies;

•

purchasing credit card;

•

via the petty cash and other reimbursement systems.

unless other arrangements authorised by the Council or the CEO on a needs basis as required by abnormal circumstances such as emergencies. Council may, at its discretion and based on the complexity and cost of the project, conduct one stage or multi-stage tenders. Typically a multi-stage tender process will commence with a registration/expression of interest stage followed by a tender process involving the organisations selected as a consequence of the registration of interest stage. Expressions of Interest (EOI) may be appropriate where: •

the requirement is complex, difficult to define, unknown or unclear;

•

the requirement is capable of several technical solutions;

•

Council wishes to consider ahead of formal tender processes such issues as whether those tendering possess the necessary technical, managerial and financial resources to successfully complete the project;

•

tendering costs are likely to be high and Council seeks to ensure that companies incapable of supplying the requirement don’t incur unnecessary expense;

•

it is necessary to pre-qualify suppliers and goods to meet defined standards, and

•

the requirement is generally known but there is still considerable analysis, evaluation and clarification required (both of the objective and the solution).

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 245

Attachment 1

•

6.2

The Council’s standard methods for purchasing goods, services and works shall be by:

6.2

Item: 6.2

Attachment 1: Procurement Policy 2014 Additionally, for highly complex projects the Council may run sequential tenders, the first to solicit solutions, the second to compete to provide the solution selected by Council. Such sequential tenders may or may not be preceded by the registration of interest phase as required by the Council based on the actual needs of the project. 2.2.4

Responsible Financial Management

The principle of responsible financial management shall be applied to all procurement activities. Accordingly, to give effect to this principle: the availability of existing funds within an approved budget, or source of funds, shall be established prior to the commencement of any Procurement action for the supply of goods, services or works.

Attachment 1

Council Staff must not authorise the expenditure of funds in excess of their financial delegations. Council funds must be used efficiently and effectively to procure goods, services and works, and every attempt must be made to contain the costs of the procurement process without compromising any of the procurement principles set out in this Policy. Efficient and effective procurement of goods can be achieved by careful forecasting of requirements and optimising stock levels by determining the economic order quantity. 2.2.5

Reporting

Council will report annually on contracts awarded which should have been subject to a public tender process but were not. Such reporting will be included in the Annual Report and on Councilâ&#x20AC;&#x2122;s web site.

2.3 Procurement Thresholds and Competition 2.3.1

Requirement

Council will from time to time decide and publish in this policy clear guidelines for minimum spend competition thresholds. These will be decided based on the size and complexity of the proposed Procurement activities. 2.3.2

Minimum Spend Competition Thresholds 2.3.2.1 Tenders Unless exempt, the purchase of all goods and services for which the estimated expenditure exceeds $150,000, and building and construction works for which the estimated expenditure exceeds $200,000, must be undertaken by public tender as per thresholds contained in the Local Government Act. Such expenditure value should be based on the anticipated aggregated expenditure value over the period of engagement.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 246

Attachment 1: Procurement Policy 2014 However, should it be considered that the nature of the requirement and the characteristics of the market are such that the public tender process would lead to a better result for the Council, public tenders may be called for purchase of goods, services and works for which the estimated expenditure is below these thresholds. 2.3.2.2 Exemption from Public Tendering

6.2

Item: 6.2

•

where Council has resolved that the contract must be entered into because of an emergency (e.g. to provide immediate response to a natural disaster);

•

where the contract is entered into with an agent acting on behalf of Council and has complied with the Act. The agent may be another Council or a third party agent (e.g. local government group purchasing scheme);

•

where the contract is entered into accordance with arrangements approved by the Minister where Council must demonstrate to the Minister for Local Government that it is not a viable option to undertake a public tender;

•

where the contract is a type that has been exempted. At this time only contracts for legal services have been exempted;

•

novated contracts where the initial contract was entered into in compliance with the Act and, due diligence has been undertaken in respect to the new party.

2.3.2.3 Quotations Purchase of goods and services for which the estimated expenditure is less than $150,000, and building and construction works having a total valuation of less than $200,000, may be undertaken using the procurement by quotation method as described below: • Items with a value $501 to $2,000. – Request for Quotation A minimum of one telephone or written quotation must be obtained and the details recorded before placing an order and documented on/with Council’s Purchase Summary Form and retained on the appropriate file. •

Items with a value $2,001 to $15,000 – Request for Quotation A minimum of two telephone or written quotations must be obtained and the details recorded before placing an order and documented on/with Council’s Purchase Summary Form and retained on the appropriate file.

• ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 247

Attachment 1

Council may enter into a contract without first undertaking a public tender in some circumstances. These are:

Item: 6.2

Attachment 1: Procurement Policy 2014

6.2

Items with a value $15,001 to $100,000 – Request for Quotation A minimum of three written quotations must be obtained and the details recorded before placing an order and documented on/with Council’s Purchase Summary Form and retained on the appropriate file. •

Items with a value $100,001 to < $150,000 (Goods & Services)and <$200,000 (Building & Construction Works) – Request for Quotation

Attachment 1

A minimum of three written quotations must be obtained via a formal Request for Quotation document with Contract No. allocated and a set Closing Date (incorporating Conditions of Quotation, Conditions of Contract, and a detailed Specification / Brief), and the details recorded before placing an order and documented on/with Council’s Purchase Summary Form and retained on the appropriate file. All prospective contractors and suppliers must be afforded an equal opportunity to submit a tender or quotation (to the extent that the minimum required number of quotes has been obtained. Orders must be placed with the supplier offering the best value for money price for acceptable goods or services. Public Advertising Request for quotations may be advertised in the media at the Council Staff member’s discretion. This may occur when a field of potential tenderers hasn’t been established, or an innovative approach is required, or the project has broad appeal that may attract keen prices, etc. Insufficient Quotations The situation may arise where insufficient quotations are received to satisfy the above requirements. This may occasionally occur where there are few suppliers for the goods, services or works being sought or the work is highly specialised. In this case, the details of the contacted suppliers must be recorded on the Purchase Summary Form and an appropriate comment recorded. Where a quotation/price has been obtained from a supplier under a Standing Offer Arrangement or under an aggregated purchasing arrangement, then it is optional whether to seek other quotations, as the purchase has already been subjected to a public tendering process.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 248

Item: 6.2

Attachment 1: Procurement Policy 2014

2.4 Delegation of Authority Requirement

Delegations define the limitations within which Council Staff are permitted to work. Delegation of procurement authority allows specified Council Staff to undertake certain purchases, quotation, tender and contractual processes without prior referral to the Council. This enables the Council to conduct procurement activities in an efficient and timely manner whilst maintaining transparency and integrity.

6.2

2.4.1

As such, Council has delegated responsibilities as detailed below relating to the expenditure of funds for the purchase of goods, services and works, the acceptance of quotes and tenders and for Contract Management activities. 2.4.2

Delegations 2.4.2.1 Council Staff The Council shall maintain a documented scheme of Procurement Delegations, identifying Council Staff/positions/bandings authorised to make such procurement commitments in respect of goods, services and works on behalf of Council, to include but not necessarily limited to the following delegations contained in Council’s Instrument of Delegation and Instrument of SubDelegation as issued by the Chief Executive Officer: •

Authorise expenditure (including invoices) and award contracts (based on anticipated expenditure level);

•

Contract term extensions and variations (within authorised budget);

•

Sign Letters of Acceptance on behalf of Council to enter into contracts;

•

Sign and issue Council Purchase Orders;

•

Credit Card purchases.

2.4.2.2 Council Delegations & Powers Commitments and processes which exceed the CEO’s delegation and which must be approved by the Council are: •

Tender recommendations (above the CEO delegated limit);

•

Initial awarding signing and sealing of contract documents (above the CEO delegated limit);

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 249

Attachment 1

Procurement delegations ensure accountability and provide confidence to Council and the public that purchasing activities are dealt with at the appropriate level.

Item: 6.2

Attachment 1: Procurement Policy 2014 •

Contract term extensions (above the CEO delegated limit) not covered by the initial Council Report.

2.4.2.3 Training

6.2

All Council Officers holding delegation will be provided with appropriate training / information on the exercise of their delegation.

2.5 Internal Controls

Attachment 1

Management will install and maintain a framework of internal controls over procurement processes that will try and ensure: •

more than one person is involved in and responsible for a transaction end to end;

•

transparency in the procurement process;

•

a clearly documented audit trail exists for procurement activities;

•

appropriate authorisations are obtained and documented;

•

systems are in place for appropriate monitoring and performance measurement; and

•

Members of staff, regardless of their expenditure delegation cannot approve expenditure where they are the beneficiary of the services provided.

2.6 Commercial Information Procurement activities will be carried out in a way that supports Council staff in meeting their obligations - to ensure information of a commercially sensitive or confidential nature is obtained, stored, processed, published (where applicable) in an appropriate manner in accordance with the relevant Council guidelines.

2.7 Risk Management 2.7.1

General

Risk Management is to be appropriately applied at all stages of Procurement activities which will be properly planned and carried out in a manner that will protect and enhance the Council’s capability to prevent, withstand and recover from interruption to the supply of goods services and works and, to mitigate Council’s exposure to the risks associated with the procurement activity. 2.7.2

Supply by Contract

The procurement of goods, services and works by contract potentially exposes the Council to risk.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 250

Item: 6.2

Attachment 1: Procurement Policy 2014

standardising contracts to include current, relevant clauses and specific requirements (such as relevant insurances, Job Safety & Environmental Analysis’, preference for suppliers with accredited management systems, etc.);

•

requiring security deposits where appropriate;

•

ensuring specifications include: o

contract objectives;

scope;

location of services or works;

statement of requirements;

outputs;

performance measures;

targets;

management of contract;

quality requirements.

•

Council Officers preparing Specifications / Briefs are appropriately trained or, referring Specifications / Briefs to relevant experts;

•

requiring contractual agreement before allowing the commencement of work;

•

use of or reference to relevant Australian Standards (or equivalent); and

•

effectively managing the contract including monitoring and enforcing performance.

2.7.3

Asset Protection

Council safeguards its portable and attractive assets, where appropriate by: •

securing in a restricted area;

•

restricting access to appropriate staff;

•

recording movements of the assets via a booking system.

2.8 Contract Terms All contractual relationships (either under Purchase Order or Contract) must be documented in writing based on standard terms and conditions. Where this is not possible, approval must be obtained from an appropriate/authorised member of Council Staff. A request for such an approval should be supported with procurement and legal advice as relevant. ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 251

Attachment 1

•

6.2

The Council will minimise its risk exposure by measures such as:

Item: 6.2

Attachment 1: Procurement Policy 2014

To protect the best interests of Council, terms and conditions must be settled in advance of any commitment being made with a supplier.

6.2

2.9 Endorsement Council Staff must not commercially endorse any products or services. Individual requests received for endorsement must be referred to Director Level or above.

2.10

Dispute Resolution

All Council contracts shall incorporate dispute management and alternative dispute resolution provisions to minimise the chance of disputes getting out of hand and leading to legal action.

2.11

Contract Management

Attachment 1

The purpose of contract management is to ensure that Council, and where applicable its clients, receive the goods, services or works provided to the required standards of quality, quantity and timeliness as intended by the contract by: •

establishing a system monitoring and achieving the responsibilities and obligations for both parties under the contract; and

•

providing a means for the early recognition of issues and performance problems and the identification of solutions; and

•

adhering to Council’s Risk Management framework and to relevant Occupational Health and Safety compliance procedures.

All Council contracts are to include contract management requirements. Furthermore, contracts are to be proactively managed and documented by a qualified/trained member of Council staff or external Contract Superintendent, responsible for the delivery of the contracted goods, services or works to ensure the Council receives Value for Money. All attempts will be made to ensure staff have the necessary qualifications and training to manage the contract effectively.

Demonstrate Sustained Value 3.1 Integration with Council Strategy The Council procurement strategy shall support its corporate strategy, objectives and key priorities as per the City Plan, including but not limited to those related to sustainability, protection of the environment, corporate social responsibility and meeting the needs of the local community such as: •

feeling safe;

•

living in a clean and pleasant environment, and

•

receiving good quality well managed Council services that are Value for Money.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 252

Item: 6.2

Attachment 1: Procurement Policy 2014

3.2 Achieving Value for Money Requirement

Council’s procurement activities will be carried out primarily on the basis of obtaining Value for Money. This means minimising the total cost of ownership over the lifetime of the requirement consistent with acceptable quality, reliability and delivery considerations. 3.2.2

6.2

3.2.1

Approach

•

developing, implementing and managing procurement strategies that support the co-ordination and streamlining of activities throughout;

•

effective use of competition;

•

identifying supplier aggregate spend over a rolling 3 year period so as to enable Council to proceed to entering into aggregated contracts for the services provided;

•

using aggregated contracts and Standing Offer Arrangements (SOA) where appropriate;

•

identifying and rectifying inefficiencies in procurement processes;

•

developing a cost efficient tender process including appropriate use of e-Tendering solutions;

•

Council staff responsible for providing procurement services or assistance within the Council providing competent advice in terms of available products and agreements; and

•

working with suppliers to create relationships that are professional and productive, and are appropriate to the value and importance of the goods, services and works being acquired.

3.2.3

Role of Specifications / Briefs & Drawings

Specifications / Briefs & drawings used in quotations, tenders and contracts are to support and contribute to the Council’s Value for Money objectives through being written in a manner that: •

ensures impartiality and objectivity;

•

encourages the use of standard products;

•

encourages sustainability; and

•

eliminates unnecessarily stringent requirements.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 253

Attachment 1

This will be facilitated by:

Item: 6.2

Attachment 1: Procurement Policy 2014

6.2

3.3 Performance Measure and Continuous Improvement Appropriate performance measures are to be established and reporting systems will be used to monitor performance and compliance with procurement policies, procedures and controls. Procurement procedures, practices and costs will be benchmarked externally where practical. Internal service standards will be agreed within the Council and performance against these targets will be measured and reviewed regularly to support continuous improvement.

Attachment 1

The performance measurements developed will be used to: •

Highlight trend and exceptions where necessary to enhance performance;

•

Improve the internal efficiency of the procurement process and where relevant the performance of suppliers; and

•

Facilitate programmes to drive improvement in procurement to eliminate waste and inefficiencies across key spend categories.

3.4 Sustainability 3.4.1

General

Council is committed to achieving sustainability and ensuring it monitors and reports on Council activities and programs that have an impact on or contribute to the environment including but not limited to: •

waste management;

•

recycling;

•

energy management;

•

emission management;

•

water conservation;

•

green building design; and

•

procurement.

3.4.2

Sustainable Procurement

Council is committed to adopting a Green Procurement approach by supporting the principles of sustainable procurement within the context of purchasing on a Value for Money basis. Council has Environmental Purchasing Guidelines that assist with the acquisition of sustainable products. Value for Money purchasing decisions made by Council are made on the basis of whole-of-life cost and non-cost factors, including contribution to the Council’s sustainability objectives.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 254

Item: 6.2

Attachment 1: Procurement Policy 2014

In accordance with Council’s Environmental Purchasing Guidelines Council will therefore consider the following environmentally sustainability criteria in context with the above: •

6.2

Council prefers to purchase environmentally preferred products whenever they achieve the same function and value for money outcomes.

Reduce, Reuse, and Recycle Council is committed to reduce resources, consumption and minimise waste during the procurement life cycle, including: o Council shall encourage and prefer Eco-friendly products which are more energy efficient; from

sources

which

offer

o Council’s procurement projects should automatically consider the provision of re-use and recycling as part of the project planning process, including the consideration of whole-life costs and disposal considerations. •

Buy Recycled: The Council is committed to buy recycled/part recycled products where practical to optimise consumption and stimulate demand for recycled products, promoting the collection and reprocessing of waste and working towards zero discharge to the landfill.

•

Green the Supply Chain: Council shall encourage Council suppliers to adopt good environmental practices. Council will actively promote green procurement throughout its supply chain and ensure that the evaluation/selection process is cognizant of the need to minimize environmental impact.

3.5 Support of Local Business Subject to purchases being justified on quality and cost effective grounds, Council is committed to:

•

buying from local business and;

•

to give preference wherever practicable to purchase goods, machinery or material manufactured or produced in Australia or New Zealand as required under the Act.

Apply a Consistent and Standard Approach

Council will provide effective and efficient commercial arrangements for the procurement of goods and services.

ORDINARY MEETING OF COUNCIL ON 21 JULY 2014 Page 255

Attachment 1

o Council prefers to purchase environmentally friendly products;

Item: 6.2

Attachment 1: Procurement Policy 2014

4.1 Standard Processes

6.2

Council will provide effective commercial arrangements covering standard products and standard service provisions across the Council via a Preferred Supplier List to enable employees to source requirements in an efficient manner. This will be achieved via establishing the following: •

Pricing where relevant;

•

Processes, Procedures and techniques;

•

Tools and business systems (e.g. implementing the appropriate e-Tendering, e-Evaluation, e-Catalogue or e-Sourcing arrangements );

•

Reporting requirements;

•

Application of standard contract terms and conditions.

Attachment 1

4.2 Management Information Council will capture Procurement management information in a variety of areas, such as: •

Volume of spend;

•

Number of transactions per supplier;

•

Supplier performance and user satisfaction;

•

Category management (grouping of purchases by spend categories).

Council will also use external sources of management information to assist with the procurement decision making process including:

•

Benchmarking data;

•

Information from professional bodies;

•

Supplier reports.

Build and Maintain Supply Relationships

Council recognises that in order to achieve sustainable value, a strategic assessment of the appropriate ‘channel to market’ should be undertaken - whether to go the market on its own, participate in regional or sector reporting projects, to access State Government panel agreements, or other means. Council will consider supply arrangements that deliver the best value outcomes for council in terms of time, cost, value and outcome.

5.1 Developing and Managing Suppliers Council recognises the importance of effective and open working relationships with its suppliers, and is committed to the following: •

Managing existing suppliers, via the appropriate development programmes and performance measurements to ensure the benefits are delivered;

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Item: 6.2

Attachment 1: Procurement Policy 2014 Maintaining approved/preferred supplier lists; and Developing new suppliers and improving the capability of existing suppliers where appropriate.

5.2 Supply Market Development A wide range of suppliers are encouraged to compete for Council work. The focus for new work need not always be with the larger more familiar businesses. Other types of organisations offering business diversity include: •

Local businesses;

•

Green (environmentally sustainable) suppliers;

•

Small to medium sized enterprises (SME’s);

•

Voluntary and community organisations.

6.2

•

Council is committed to developing constructive long-term relationships with suppliers. It is important that the Council identifies its key suppliers so that its efforts are focused to best effect. Such areas may include: •

Size of spend across the Council;

•

Criticality of goods / services to the delivery of the Council’s services;

•

Availability of substitutes;

•

Market share and strategic share of suppliers.

5.4 Communication External communication is very important in ensuring a healthy interest from potential suppliers and partners to the Council. The external website will provide:

•

A list of existing and forthcoming contract opportunities;

•

Guidelines for tendering and doing business with Council;

•

Links to tender documentation available to prospective suppliers to download free of charge;

•

Council’s current Procurement Policy.

Continual Improvement

Council is committed to continuous improvement and will review the procurement policy on an annual basis, to ensure that it continues to meet its wider strategic objectives.

Charter of Human Rights

Council will ensure that all its procurement operations are fully consistent with prescribed rights and responsibilities and that they respect the 20 fundamental rights within the Victorian Charter of Human Rights and Responsibilities Act 2006.

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Attachment 1

5.3 Relationship Management

Item: 6.2

Attachment 1: Procurement Policy 2014

6.2

In accordance with section 28 of the Charter of Human Rights, Banyuleâ&#x20AC;&#x2122;s Procurement Policy has been assessed as being compatible with the human rights protected in the Charter. This assessment is based on a Statement of Compatibility (Appendix 1) of the human rights protected in the Charter that are relevant to the Policy.

Policy Contact Details

The Manager, Finance and Procurement, Banyule City Council is the contact for this Policy.

Attachment 1

For further information on the policy, please contact via email: enquiries@banyule.vic.gov.au or phone 9490 4222.

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Item: 6.2

Attachment 1: Procurement Policy 2014

In accordance with section 28 of the Charter of Human Rights and Responsibilities, this statement of compatibility is made with respect to Banyule City Council’s Procurement Policy. The Banyule City Council’s Procurement Policy is compatible with the human rights protected by the Charter.

6.2

HUMAN RIGHTS CHARTER – ASSESSMENT OF COMPATIBILITY

Objectives As required under S186 of the Victorian Local Government Act, Council must review and amend and have such amendments to the Procurement Policy approved annually. The Procurement Policy must be available for public inspection at the Council office and on Council’s Internet website. Human Rights Assessment Will any person feel their rights are limited and why? Refer to

What are the interests you have to balance? List

Is the limitation reasonable? Against each

to Appendix A – Your Rights Explained for a detailed explanation of rights.

'Limiting Rights’ on page 2 of the Human Rights Guidelines for advice.

any other interests of the community that need to be considered.

right limited, state why the limitation is reasonable.

Freedom of movement, expression, assembly and association

Yes, Council requires tender submissions to be lodged electronically and does not accept hard copy submissions

Nil.

Limitation is reasonable.

A fair hearing

No, Council policy states that all procurement activities should be undertaken ethically and integrity and that all prospective contractors be afforded an equal opportunity.

Nil.

Protection of and reputation

No. Council policy requires that commercially sensitive information is not disclosed and that such information is maintained accordingly.

Nil.

privacy

What practical solutions are available to reduce the limitation? If a limited right is not reasonable, ensure comment made that the document was amended so the right is either not limited or reasonably limited.

Attachment 1

What human rights are impacted? List each right - refer

Majority of the population has direct access to computers and internet. Failing this it is assumed that tenderers will have access through friends or relatives.

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Attachment 1

6.2

Item: 6.2

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Attachment 1: Procurement Policy 2014