Ordinary Council Minutes 21 July 2014 by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 21 July 2014 commencing at 7.45pm

MINUTES THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3 PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 1. PETITIONS ...................................................................................................................... 4 1.1 Laane Avenue, Rosanna - Request for Traffic Management ................................... 4 1.2 Ivanhoe Civic Precinct Master Plan Petition ............................................................ 5 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 6 2.1 Review of Council's Domestic Animal Management (DAM) Plan 2012-2016 ........... 6 2.2 Olivia Newton-John Wellness Walk: Sunday, 28 September 2014 .......................... 7 2.3 Support for Banyules Local Community Groups and Organisations ........................ 8 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 9 3.1 Consideration of solar photovoltaic (PV) panels at NETS Stadium Macleod ........... 9 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT.............................. 10 4.1 Bungay Street, Watsonia - Traffic Investigation..................................................... 10 4.2 Paid Parking - Mount Street, Heidelberg ............................................................... 11 4.3 Panel Report - Banyule Planning Scheme Amendment C93 ................................. 12 4.4 Notice of intention to sell land: 229 Banksia Street, Ivanhoe (former Bellfield Primary School site) .............................................................................................. 13 4.5 22 Station Road, Rosanna .................................................................................... 13 4.6 Watsonia Motor show: Saturday 8 November 2014 .............................................. 19 4.7 Approval of New Residential Zones for the Banyule Planning Scheme ................. 20 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 21 5.1 Multicultural Advisory Committee - Appointment of Additional Members ............... 21 5.2 Community Development Grants Proposal ........................................................... 21

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

21 JULY 2014

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 23 6.1 Assembly of Councillors ........................................................................................ 23 6.2 Procurement Policy ............................................................................................... 28 7. SEALING OF DOCUMENTS ......................................................................................... 29 Nil 8. NOTICES OF MOTION .................................................................................................. 29 8.1 St Helena Secondary College - Sports Precinct Masterplan.................................. 29 9. GENERAL BUSINESS .................................................................................................. 29 9.1 Ramadan Iftar Celebrations .................................................................................. 29 10. URGENT BUSINESS..................................................................................................... 29 Nil CLOSURE OF MEETING TO THE PUBLIC......................................................................... 30

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

21 JULY 2014

EXTENSION OF PUBLIC FORUM Resolution That the Public Forum be extended until 8.00pm Moved: Cr Wayne Phillips Seconded: Cr Rick Garotti

CARRIED

One Minute’s Silence A minute’s silence was held to acknowledge heartfelt sympathy for the families, friends and loved ones of the victims of the Australian nationals and other nationalities who were killed in the MH17 tragedy. The Meeting opened at 8.07pm. The Mayor’s Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present Mayor Cr Craig Langdon, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican. Apologies Cr Steven Briffa

Leave of Absence Cr Jenny Mulholland

Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 7 July 2014 Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

CARRIED

Disclosure of Interests Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

21 JULY 2014

1. PETITIONS 1.1

LAANE AVENUE, ROSANNA - REQUEST FOR TRAFFIC MANAGEMENT

Ms Antonia Galiazzo, Ms Beverley Moss, Mr Leslie Ronald Jewell, Mr Robert Ashton and Mr Paul Crowhurst spoke on the item. EXECUTIVE SUMMARY A petition with 25 signatures from residents of Laane Avenue and Coorie Crescent, Rosanna has been received requesting Council to change traffic conditions in Laane Avenue and Coorie Crescent, Rosanna. Further investigation is required to determine whether additional traffic calming measures are warranted in Laane Avenue and Coorie Crescent. Upon the conclusion of the investigation, a further report will be provided to Council. The petition prayer is as follows: ‘We the undersigned want a safer street, specifically: That Banyule City Council takes action to change traffic conditions in Laane Avenue and Coorie Crescent to manage traffic numbers and speed such as:    

Permanent Right turn Ban (closure) into Laane Avenue off Rosanna Road. Left turn from Rosanna Road into Laane Ave and left turn out of Laane Avenue to remain. Implement a variety of traffic solutions to slow speed in Laane Avenue Install a splitter island at the corner of Laane Avenue and Coorie Crescent in order to stop vehicles cutting the corner Investigate solutions to improve access in and out of Banyule Road (from Rosanna Road) so it does not affect local streets like Laane Avenue and Coorie Crescent. ”

A letter supporting the petition is provided as Attachment 1. Resolution (CO2014/216) That Council: 1.

Receives and notes the petition.

Undertake an investigation to determine where additional traffic calming measures are warranted in Laane Avenue and Coorie Crescent. At the conclusion of the investigation, a further report will be presented to Council for consideration.

Advise the primary petitioner accordingly.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

1.2

21 JULY 2014

IVANHOE CIVIC PRECINCT MASTER PLAN PETITION

Ms Robyn Roberts, Mr Dennis O’Connell and Mr Chris Conroy spoke on the item. EXECUTIVE SUMMARY A petition with 55 signatures has been received regarding the Ivanhoe Civic Precinct Master Plan, specifically seeking that it not be approved and that further consultation and explanation of the Master Plan be undertaken. The petition prayer is as follows: “We the undersigned: Residents of Banyule City Council request that Banyule City Council 1.

DO NOT APPROVE the Revised Ivanhoe Civic Precinct Master Plan in the Council Agenda for the 7th of July 2014;

Announce further community consultation for the Civic Precinct and associated areas;

Advertise these Consultation meetings widely - for at least two months prior — and in various media, including the Banyule Banner and Heidelberg Leader, and in all Banyule Service Centre Offices; and by email and/ or letter to all attendees and respondents to the Plan so far;

MORE CLEARLY explain within consultation documents (including with figures):  Any commercial considerations which Council has in mind - in the Master Plan;  The related land disposal and commercialisation of the Civic Precinct and the other two adjacent areas  The fact that the required Heritage Approval has not been granted for the current Plan - which situates a 'Library and Education Hub' building set against the Heritage Town Hall and which towering over it, and which will be visible from the streetscape of Upper Heidelberg Rd;  The rationalisation for the extra parking required for the Maternal Health Centre and Occasional Child Care  The way a stronger link will be achieved between Bryant Reserve and the Site;  How removing the Car Park south of Ivanhoe Parade will enhance school drop off congestion for Ivanhoe Primary School;  How Residential Development of Councils Land at 14 Ivanhoe Parade and consequent removal of the University of the Third Age and Hatch Art Space - will increase the overall available space for Art Gallery, and Educational or other functions in the Civic Precinct;  How Ivanhoe Parade Residents will be affected by the increased uses at the Civic Precinct Site and adjoining areas — including the extra Traffic from the 3 Proposed Residential Areas to be developed within the Plan.”

Resolution (CO2014/217) That Council receives and notes the petition. Moved: Cr Tom Melican Seconded: Cr Rick Garotti

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

21 JULY 2014

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1

REVIEW OF COUNCIL'S DOMESTIC ANIMAL MANAGEMENT (DAM) PLAN 20122016

Ms Beverley Moss spoke on the item. EXECUTIVE SUMMARY All councils are required to produce and implement a 4 year Domestic Animal Management Plan (DAM Plan) which is required to be reviewed and updated annually. Council officers have recently undertaken the annual review of Banyule’s current DAM Plan 2012 -2016. Only minor administrative amendments are required, together with an update to the action plan, noting those actions which have either been completed or are have required some form of modification. The annual review of the DAM plan is required to be reported to the Secretary of Department of Environment and Primary Industries with a copy of the updated Plan being made available. This report advises of the annual review and the updates which have been made, and also brings to Council’s attention some of the highlights in the past year in relation to actions achieved. Resolution (CO2014/218) That Council: 1.

Note the annual review of the Banyule Domestic Animal Management Plan and endorse the minor amendments to the attached DAM Plan 2012 -2016; and

Advise the Secretary of the Department of Environment and Primary Industries in writing of the completion of the review and the minor amendments.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

2.2

21 JULY 2014

OLIVIA NEWTON-JOHN WELLNESS WALK: SUNDAY, 28 SEPTEMBER 2014

Ms Sharon Hillman spoke on the item. EXECUTIVE SUMMARY This report considers Council’s support of the Olivia Newton-John Wellness Walk scheduled for Sunday 28 September 2014. This will build on last year’s sponsorship and the broader support that Council provides the event. This broader support includes the Ivanhoe Special Rate Scheme and Council’s funding contribution to the Ivanhoe Traders Association to deliver the street party element of the Wellness Walk. Council has liaised with the fundraising department of Austin Health to develop a customised sponsorship proposal for Council inclusive of in-kind and cash components. It is recommended that Council supports the event by allocating $21,000 of unallocated funds from its 2014/ 2015 budget and providing an “in kind” contribution of $18,000. This approach will make the most effective use of Council resources, maximise staff involvement and ensure Council plays an important role in an event that is of notable significance to the Banyule community. Resolution (CO2014/219) That: 1.

Council commits $21,000 of unallocated funds from its 2014/2015 budget to the Olivia Newton-John Wellness Walk;

Council supports the allocation of $18,000 worth of in-kind contributions towards the event.

Future allocations be reviewed upon request.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

2.3

21 JULY 2014

SUPPORT FOR BANYULES LOCAL COMMUNITY GROUPS AND ORGANISATIONS

EXECUTIVE SUMMARY At the Ordinary meeting of Council on 3 December 2012, Council resolved the following: “That Council officers investigate potential interest from community groups and associations across Banyule in a Council-provided service that would assist in the set-up and pack-up of tables, chairs and other furniture for meetings and gatherings. Council officers should scopeout the willingness to pay for this service to establish the extent that it may be delivered on a cost recovery basis.” Officers have since surveyed all regular users of Council’s 12 community halls to determine if the users would pay for a ‘set up – pack up’ service to determine if such a service is feasibility. A total of 71 surveys were distributed and 37 surveys were returned. Of the surveys returned, 30% of users indicated they would use a ‘user pays’ service and 67.5% indicated they would not use a ‘user pays’ service. In addition, only 16.2% of respondents indicated they would have the funds to pay for the service. A small number of hall users employ an external service provider to provide a ‘set up – pack up’ service. Whittlesea City Council (WCC) do offer such a service which is included within the WCC overall cleaning services contract. The WCC set up and pack up for all Senior Citizen clubs and this happens on average 55 times a week. The cost of this service is covered by the WCC. Officers estimate such a service for Banyule would require at least one additional EFT staff member (band 3 - Hall Keeper); however given the spread of hours the halls are used, this position would also attract a significant amount of overtime. Officers are of the opinion that it would not be possible for Council to deliver such a service on a complete cost recovery basis and at least an additional $60,140 per annum (including on costs) would be required if a ‘set up – pack up’ service was to be offered as part of the Banyule Community Halls Network. Resolution (CO2014/220) That Council: 1.

Note this report and survey results.

Consider the funding implications of offering a ‘set up – pack up’ service within the Banyule Community Halls Network during the 2015/16 budget process.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

21 JULY 2014

3. PLANET – ENVIRONMENTAL SUSTAINABILITY 3.1

CONSIDERATION OF SOLAR PHOTOVOLTAIC (PV) PANELS AT NETS STADIUM MACLEOD

EXECUTIVE SUMMARY This report is presented to provide information to allow the consideration of the funding of solar photovoltaic panels (solar PV) for NETS stadium in Macleod in the 2014/15 financial year. This could form a component of Council’s commitment to consider funding $700,000 worth of solar panels on Council infrastructure over the remainder of the current Council’s term, which is in accordance with Council’s overall Energy Plan adopted at the Council meeting of 16 December 2013. Resolution (CO2014/221) That Council allocate $47,000 from unallocated funds within the 2014/15 financial year for the installation of a solar PV system at Nets Stadium in Macleod as a demonstration project prior to allocation of significant funds in future budgets. Moved: Cr Tom Melican Seconded: Cr Rick Garotti

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

21 JULY 2014

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

BUNGAY STREET, WATSONIA - TRAFFIC INVESTIGATION

Ms Kathy Liley spoke on the item. EXECUTIVE SUMMARY In accordance with the Council resolution of 17 March 2014, an investigation has been undertaken into the traffic challenges in Bungay Street, Watsonia and connected streets in Watsonia as a consequence of parents dropping-off and picking-up their children at Loyola College. The proposed measures to improve AM and PM peak traffic flows include 

‘No Stopping’ restrictions on the south side (residential side) of Bungay Street to operate between 8.00 - 9.00am and 2.30 - 4.00pm School Days, between Gleeson Drive and Watsonia Road.



‘2 minute parking 8.00 - 9.00am and 2.30 - 4.00pm School Days’ on the northern side of Bungay Street between Kenmare Street and the existing school crossing west of High Street.

Resolution (CO2014/222) That Council: 1.

Implement the proposed 3 month trial of No Stopping restrictions (8.00 - 9.00am and 2.30 - 4.00pm School Days) on the southern side of Bungay Street and the Eastern side of Kenmare Street (between Bungay Street and Princes Street) and 2 minute parking (8.00 – 9.00am and 2.30 - 4.00pm School Days) on the northern side of Bungay Street along the Loyola College frontage.

Formalise the arrangements after a 3 month trial provided there are no further concerns regarding traffic congestion. If there are ongoing congestion issues, residents and Loyola College be consulted with regard to the implementation of turn bans at selected locations during school drop off / pick up times.

Advises residents and Loyola College of this resolution.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

4.2

21 JULY 2014

PAID PARKING - MOUNT STREET, HEIDELBERG

EXECUTIVE SUMMARY Council has considered and approved a number of previous reports on the introduction of possible additional paid parking locations within Banyule which has been done within the context of the policy principles identified in Councilâ&#x20AC;&#x2122;s Activity Centre Car Parking Policy and Strategy adopted in November 2010. One of the more recent decisions, in February 2013, was to introduce paid parking in Studley Rd and Stradbroke Ave, Heidelberg, locations which service the nearby Austin Hospital precinct. The introduction of paid parking machines in this location has been very successful in managing the high demand for parking in this area as measured through turnover rates, and there has been no negative feedback received in relation to the requirement to pay for parking in these locations. Nearby Mount Street, Heidelberg has an existing indented parking bay area, which services the same precinct. This location is considered to also be a suitable location for the introduction of paid parking in line with the restrictions that apply to Studley Rd and Stradbroke Ave. The local traders association has indicated that they do not have any objection to the introduction of paid parking in the Mount Street location, and as the parking bays are already established, there is very little infrastructure works needed to install paid parking in this location. The example of the Studley Rd and Stradbroke Ave sites demonstrates that motorists have an expectation to pay for parking in these locations and benefit from the improved turnover of spaces that it generates. Therefore, this report recommends that paid parking also be introduced for Mount Street, Heidelberg. Resolution (CO2014/223) That Council: 1.

Approve the installation of a paid parking system to service the indented right angled parking bays located on the west side of Mount Street, Heidelberg, between Yarra Street and Burgundy Street and: a. Set the fee for the paid parking system on Mount Street, Heidelberg, to be $2 per hour. b. Modify the parking restrictions to be 2P from 8am to 8pm.

Notify the Heidelberg Traders Association, the Austin Hospital and nearby residents of this resolution.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

4.3

21 JULY 2014

PANEL REPORT - BANYULE PLANNING SCHEME AMENDMENT C93

Mr Roger Fyfe spoke on the item. EXECUTIVE SUMMARY Council has received the Panel Report for Banyule Planning Scheme Amendment C93 for the Ivanhoe Structure Plan. The Panel Report considers submissions received by the Panel and makes recommendations for the Amendment C93 proposal. The Panel Report suggests that the planning tools proposed through Amendment C93 are appropriate and, subject to further work and changes discussed in the Report, a revised C93 could be prepared for Council’s adoption. In order to meet the requirements of Section 26(1) of the Planning and Environment Act 1987, this report recommends making the Panel Report publicly available and outlines a process to further consider the Panel’s recommendations. Resolution (CO2014/224) That Council: 1.

Make the Panel Report for Banyule Planning Scheme Amendment C93 publicly available.

Approve the two step process for addressing the recommendations outlined in the Panel Report.

Receive a further report in one month that reflects the outcome of Stage 1 discussing whether the Panel’s recommendations should be accepted and summarising the scope of further work to be done.

Receive a final report in not more than three months on the adoption of the C93 amendment and requesting approval be sought from the Minister for Planning.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

4.4

21 JULY 2014

NOTICE OF INTENTION TO SELL LAND: 229 BANKSIA STREET, IVANHOE (FORMER BELLFIELD PRIMARY SCHOOL SITE)

EXECUTIVE SUMMARY This report seeks to approve the commencement of the statutory procedures to sell the Council-owned land known as 229 Banksia Street, Ivanhoe. This site was the location of the former Bellfield Primary School and is one of three former school sites closed by the state government and purchased by Council from the Minister for Education on the 11 November 2013. Resolution (CO2014/225) That: 1.

Council directs that the statutory procedures be commenced under Section 189(2) and section 223 of the Local Government Act 1989 by obtaining valuations and giving public notice in the “Heidelberg Leader” and the “Diamond Valley Leader” of Council’s intention to sell the land known as: o

229 Banksia Street, Ivanhoe

A further report be presented to Council following the completion of the statutory procedures referred to in Item 1, but in any event not less than 28 days after public notice is given, following which, Council will determine whether to sell or retain the Council-owned land referred to in Item 1.

Council officers investigate and undertake all necessary actions to ready the land for sale.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

4.5

CARRIED

22 STATION ROAD, ROSANNA

Mr Kevin Biaggini and Mr Wayne James spoke on the item. EXECUTIVE SUMMARY Council has received an application for the construction of two double storey dwellings to the rear of the existing single storey dwelling at 22 Station Road, Rosanna. The proposal incorporates a high level of compliance with the Planning Scheme requirements, including the provisions of ResCode and the Residential Neighbourhood Character Policy. The report is presented to Council as a result of the implications of the provisions of the Residential Vehicle Crossing Policy on the basis that there are two crossings proposed for a frontage which is less than 20 metres. Given the practice around application of the Crossing Policy, it is recommended that Council support the application subject to conditions which remove one of the crossings.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

4.5

21 JULY 2014

22 STATION ROAD, ROSANNA contâ&#x20AC;&#x2122;d

Resolution (CO2014/226) That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987 resolve to issue a Planning Permit in respect of Application No. P1065/2013 for a multi-dwelling development (two new double storey dwellings to the rear of an existing dwelling) at 22 Station Road ROSANNA subject to the following conditions: Plans (1)

Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show: (a)

On all relevant plans, decking provided in the rear yard of Dwelling 3 (rather than pavers). An annotation must be included stating that a minimum of 5mm spacing must be provided between deck planks and that post holes for decking must be hand dug. If any roots over 40mm in diameter are encountered the hole must be relocated.

(b)

On all relevant plans and elevations, details of the proposed (or modified existing) front fence. The fence must be of an open style appropriate to the era of the dwelling. Mailbox locations must also be nominated.

(c)

Landscaping as required by Condition 2 of this permit.

(d)

Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i)

The use of an On-site Stormwater Detention (OSD) system;

(ii)

The connection to the Council nominated legal point of discharge;

Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided. (e)

The Tree Preservation Fencing in accordance with Condition 9 of this permit.

(f)

Landscape and tree zones to be clearly marked with hatching, colour coding or similar and distinguished from useable open space areas.

(g)

A plan notation indicating that no building works or facilities are to be provided within the dedicated landscape areas.

(h)

A schedule of external building materials and colours, including details of cladding and roofing materials; the schedule should be presented on a separate sheet and must include colour samples. The proposed driveway must be finished in a muted tone. The provision of a rainwater storage tank for each of the dwellings including its location, sizing and a notation of the connections and end use. The location of external clothes lines.

(i) (j)

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

4.5 (2)

(3)

21 JULY 2014

22 STATION ROAD, ROSANNA contâ&#x20AC;&#x2122;d The development permitted by this permit must not be commenced until a revised landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include: (a)

Details of planting within the site;

(b)

The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site;

(c)

Provision of formed garden beds with edging around the landscape zone within the front setback to prevent cars parking within those areas;

(d)

Planting adjacent to driveways and within landscaping zones to consist of varying heights and species;

(e)

Provision of replacement planting for vegetation that is to be removed including a minimum of two large canopy trees (mature height of at least +13m) planted at a semi-advanced state (minimum pot size 40 litre) and one medium canopy trees (mature height of at least 8-12m) planted at a semi-advanced state (minimum pot size 16 litre) and three small canopy trees (mature height of at least 5m) planted throughout the site. One of the large canopy trees must be provided within the front setback;

(g)

An indigenous and/or drought tolerant planting theme;

(h)

A schedule of all proposed trees, shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as specified;

(i)

Location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill.

The use development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

General (4)

Unless otherwise agreed in writing by the Responsible Authority the proposed dwelling(s) permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, replacement of street trees).

(5)

The walls of the development on the boundary of adjoining properties must be cleaned and finished in a manner to the satisfaction of the Responsible Authority.

Car Parking / Access (6)

Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

4.5

21 JULY 2014

22 STATION ROAD, ROSANNA cont’d

(7)

Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.

(8)

Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

Tree Protection / Landscaping (9)

Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of works (including demolition) on the site Tree Preservation Zones must be established around . You must contact Council’s Development Planning Arborist on 9457 9808 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained to the satisfaction of the Responsible Authority, and meet the following requirements: (a) Extent Locations of tree protection fencing and any other methods such as hoarding that may be used to protect trees during demolition and construction must be shown on the landscape plan. (b) Locations Tree Preservation Zones and ground protection are to be installed as shown on the endorsed landscape plan. (c) Weed control Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips (d) Fencing (i)

Vegetation Preservation fences with a minimum height of 1.2 to 1.5 metres and of chain mesh or like fence with 1.8 metre posts (e.g. treated pine) or like support every 3-4 metres and a top line of high visibility plastic hazard tape must be erected around the perimeter of the zone.

(ii) The posts must be strong enough to sustain knocks from on site excavation equipment. (iii) The fences must not be removed or relocated without the prior consent of the Responsible Authority. (e) Signage Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

4.5

21 JULY 2014

22 STATION ROAD, ROSANNA cont’d (f)

Irrigation The area must be irrigated during the summer months with 1 litre of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a weekly basis.

(g) Access to Tree Preservation Zone (i)

No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority;

(ii) No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away from the root zones; (iii) No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone; (iv) Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree. NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: 

Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;



All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques;



Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s. Time Limits (10)

In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: 

The development is not commenced within two years of the date of this permit;



The development is not completed within four years of the date of this permit.

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a)

Before the permit expires, or

(b)

Within six months afterwards, or

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

4.5

21 JULY 2014

22 STATION ROAD, ROSANNA contâ&#x20AC;&#x2122;d

Permit Notes (1)

Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

(2)

Building Permit Required Building Permit must be obtained prior to the commencement of any works associated with the proposed development.

(3)

Street Numbering Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan, however it is Councilâ&#x20AC;&#x2122;s intention to number the proposed allotments as follows: Dwelling 1 (existing) Dwelling 2 Dwelling 3

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

1/22 Station Road, ROSANNA 2/22 Station Road, ROSANNA 3/22 Station Road, ROSANNA

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

4.6

21 JULY 2014

WATSONIA MOTOR SHOW: SATURDAY 8 NOVEMBER 2014

EXECUTIVE SUMMARY This report considers Council’s support of the 2014 annual Watsonia Motor Show scheduled for Saturday 8 November 2014. The event is managed by the Watsonia Traders’ Association (WTA) and the requested sponsorship will build on last year’s contribution and the broader support that Council provides to the event. The broader support includes the Watsonia Special Charge scheme and Council’s contributions to the Watsonia Traders’ Association to fund part of the show and other initiatives throughout the year. In liaison with the WTA a proposal has been developed for Council’s consideration inclusive of cash and in-kind components. It is recommended that Council support the event by allocating $15,000 from unallocated funds in its 2014/2015 budget and providing in-kind maintenance support to prepare the area for the event. This approach will build on the success of previous events and ensure that the event continues to be delivered at the high standard that the community continues to enjoy. Resolution (CO2014/227) That: 1.

Council commits $15,000 of unallocated funds from its 2014/2015 budget to the 2014 Watsonia Motor Show; and,

Council supports the allocation of in-kind improvement works as a part of Council’s regular maintenance program.

Future allocations be reviewed upon request.

Council write to the Watsonia Traders Association, advising that although supporting this years’ contribution, the Traders need to be mindful of Council’s contribution through the Special Rates Scheme for events similar to that of the Motor Show.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

4.7

21 JULY 2014

APPROVAL OF NEW RESIDENTIAL ZONES FOR THE BANYULE PLANNING SCHEME

EXECUTIVE SUMMARY This report is to inform Council and the community that Banyule Planning Scheme Amendment C100 for the new residential zones was approved by the Minister for Planning on 15 July 2014. It is expected to be included in the Banyule Planning Scheme within the next few weeks. Amendment C100 has been varied in the approved version, so that only one neutral schedule to the Neighbourhood Residential Zone (NRZ) is provided to trigger a planning permit for single dwellings and additions. The approval of the C100 amendment is the result of significant strategic planning work done by Council. This has informed a well balanced approach for the introduction of the new zones; however further work is required to ensure Banyuleâ&#x20AC;&#x2122;s priorities for the NRZ are pursued. A further Council report should be prepared for a future meeting to guide Councilâ&#x20AC;&#x2122;s approach for a second stage to this proposal. This future work could define additional elements of schedules to the new zones, in particular the NRZ. Resolution (CO2014/228) That Council: 1.

Receive a future report recommending the approach for pursuing the unresolved elements of Amendment C100, including schedules to the Neighbourhood Residential Zone.

Give notice of the approval of Amendment C100 once it is published in the Government Gazette and made part of the Banyule Planning Scheme.

Advise those people who made a submission during the consultation process associated with Amendment C100 of the outcome of the amendment.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

21 JULY 2014

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1

MULTICULTURAL ADVISORY COMMITTEE - APPOINTMENT OF ADDITIONAL MEMBERS

EXECUTIVE SUMMARY The report considers the appointment of three additional members to Council’s Multicultural Advisory Committee. Resolution (CO2014/229) That Council appoint Ms Rosemary Crosthwaite, Mr Albert Fatileh and Mr George Giuliani as additional members to the Multicultural Advisory Committee. Moved: Cr Rick Garotti Seconded: Cr Tom Melican

CARRIED

Cr Tom Melican left the Chamber at 9.30pm.

5.2

COMMUNITY DEVELOPMENT GRANTS PROPOSAL

Ms Beverley Moss spoke on the item. Cr Melican returned to the Chamber at 9.31pm. EXECUTIVE SUMMARY At the Ordinary meeting of Council on 7 July 2014, Council resolved the following: “That a report be presented to Council to consider options to develop further grant round opportunities for the community of Banyule through an expansion of the Community Development Funding Program. This report is to include: 1.

Opportunities to develop new rounds of funding opportunities for the Community Development Funding Submissions, including timetable

Cost to Council to expand the program including advertising, presentation evening and grant pool considerations,

Opportunities to review assessment process including the formulation of an assessment panel that reports back to Council.”

Traditionally Banyule City Council invites applications from community groups, non-profit organisations and individuals for the Community Development Grant funding round. This funding round has traditionally occurred once per year generally beginning in July of each year.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

5.2

21 JULY 2014

COMMUNITY DEVELOPMENT GRANTS PROPOSAL contâ&#x20AC;&#x2122;d

Council seeks applications that address clearly identified community needs and supports Council objectives as identified in the City Plan 2013-2017. Council has identified 5 key objectives in its City Plan: People, Planet, Place, Participation and Performance. Funding is provided on the basis of applicants meeting eligibility criteria. Successful applications will provide a detailed description of how the project will be developed and managed and a clear and accountable budget. The grant pool has been $140,000 and is a very successful and beneficial program for many organisations across Banyule. In response to the Council decision, there is an opportunity for Council to consider a further allocation of funds of $70,000 to top up the existing funding pool, this would allow for an additional funding round to be developed with two funding rounds on offer at $100,000 per round. The extra $10,000 allocation would be for associated costs to run the two rounds including advertising and presentation evenings for both rounds. Applications will still be initially assessed by grants officers however it is proposed that an Assessment Committee is established to oversee the final assessment of the grants for each round. It is recommended that this Committee be made up of two Councillors, two Community Representatives, two Council Managers and a grants/governance officer. Previously this final assessment has been undertaken internally via the Community Programs Management Team. Resolution (CO2014/230) That Council: 1.

Considers the proposal of two funding rounds and makes a further allocation of $70,000 towards the funding program and funding pool to support the new proposal.

Implements the current Community Development Grants Guidelines for the two funding rounds to commence in July 2014 and February 2015.

Undertakes an Expression of Interest process to establish the two Community Representatives for the Assessment Panel.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

21 JULY 2014

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1

ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to bea) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

Date of Assembly:

23 June 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 23 June 2014 (excluding confidential items) as listed below: 1.1 4.1 4.2 4.3

4.4 4.5

4.6 5.1 5.2 5.3 6.1 6.2 7.1 8.1 8.2 8.3 8.4 8.5 8.6

Proposed development (19 units) at No. 59 Cape Street, Heidelberg Ivanhoe Primary School - Parking and Traffic Investigation Return of the 2014 General Revaluation 112-120 Burgundy Street, Heidelberg - Consideration of additional level above preferred Heidelberg Structure Plan height. Public Open Space Contribution Review Rear of 1045-1059 Heidelberg Road, Ivanhoe Proposed discontinuance and sale of unused 'road' and drainage reserve Ending of Section 173 Agreement - 27 Parklands Avenue, Briar Hill Summary Report of 2014 Banyule Community Satisfaction Survey results. Proposed Budget & City Plan - Consideration of Written Submissions Adoption of Banyule's City Plan 2013 - 2017 (Year 2) Adoption of Budget for period 1 July 2014 to 30 June 2015 Assembly of Councillors Sealing of Documents - Special Rate and Charge Scheme Funding Agreements Organ Donation Shelter and Rubbish Concerns From Villa Maria Residents Proposed Rainbow Ball Montmorency Railway Station - Car Parking Potential New Police Station on Southern Road Banyule becoming a Refugee Welcome Zone

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

6.1

ASSEMBLY OF COUNCILLORS cont’d 8.7 8.8

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mullholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Peter Utri – Acting Director Corporate Services Tania O’Rielly- Manager Finance and Procurement

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

23 June 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

Continuation of discussion of item 6.1 on the Council Agenda for the Ordinary Meeting of 23 June 2014 as listed below: Adoption of Budget for period 1 July 2014 to 30 June 2015

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mullholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Gina Burden – Manager Governance, Information & Laws Vivien Ferlaino – Coordinator Governance and Information Records Daniel Kollmorgen - Acting Manager Strategic Economic Development Emily Outlaw - Governance Liaison Officer Peter Utri – Acting Director Corporate Services Tania O’Rielly- Manager Finance and Procurement Joel Elbourne – Acting Manager Development Services

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

30 June 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

Council becoming a signatory to the Joint Statement by Victorian Local Governments on Asylum Seekers Mayoral Duties and Attendances

Councillors Present:

6.1

21 JULY 2014

1. Far East Development – St Helena

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

6.1

21 JULY 2014

ASSEMBLY OF COUNCILLORS cont’d 2. Ivanhoe Civic Precinct Masterplan 3. Olympia Housing Initiative Service Agreement 4. Community Grants Funding & Process

Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mullholland Wayne Phillips

Staff Present:

Allison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Daniel Kollmorgen - Acting Manager Strategic Economic Development Nick Helliwell – Development Planner Joel Elbourne – Acting Manager Development Services

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

7 July 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 7 July 2014 (excluding confidential items) as listed below: 1.1 1.2 1.3 3.1 4.1 4.2 4.3

4.4 4.5 4.6 4.7 4.8 4.9 4.10 4.11 4.12 4.13

Petition to rezone and name the land at 1-3 McKenzie Court Greensborough Laane Avenue, Rosanna - Request for Traffic Management Studley Road, Ivanhoe - Proposed parking restrictions Waste Management Plan 2014 - 2019 Notice of Decision Heidelberg Central Shopping Precinct - Special Charge Birdwood Avenue, Macleod - Macleod Preschool Parking Investigation Consent to proposed development pursuant to Section 173 Agreement - 9 Lower Heidelberg Road, Ivanhoe North East Link - Quarterly Report Ivanhoe Civic Precinct Master Plan Metropolitan Planning Strategy Planning Scheme Review Report Margaret Avenue, Montmorency - Proposed discontinuance of section of unused 'road' Willis Street, Greensborough - Proposed discontinuance of section of unused 'road' Julinda Court, Greensborough - Proposed discontinuance of section of unused 'road' Planning Scheme Amendment C94 - Panel Report Proposed naming of crown land - Fred Lasslett Reserve Formal naming of the Right of Way running off Elliot Street, Heidelberg Heights

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

6.1

21 JULY 2014

ASSEMBLY OF COUNCILLORS cont’d 4.14 School sites redevelopment project update 4.15 Retrospective Application For Industry and Office - 4 Graeme Avenue, Montmorency 4.16 Studley Road, Ivanhoe - Proposed parking restrictions 4.17 Rosanna Road and Greensborough Highway safety and amenity 4.18 Olympia Housing Initiative - Service Agreement for Planning Applications 5.1 Ivanhoe Public Golf Course-1 Vasey Street, Ivanhoe- Proposed Lease to Leisure Management Services Pty Ltd 6.1 Interest on Overdue Rates 6.2 Councillor Motions - Status Update 8.1 Medical Offices in the Commercial 1 Zone 8.2 Day of Freedom 8.3 Shelley Reserve Temporary Shipping Containers 8.4 Olivia Newton-John Wellness Walk: Sunday, 28 September 2014 8.5 Watsonia Motorshow: Saturday, 8 November 2014 8.6 Community Development Grants 8.7 Installation of Solar Panels to NETS Stadium

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Jenny Mullholland Wayne Phillips

Staff Present:

Allison Beckwith - Community Programs Scott Walker – Director City Development Keith Yeo – Director Corporate Services Vivien Ferlaino – Coordinator Governance and Information Records Daniel Kollmorgen – Acting Manager Strategic Economic Development Emily Outlaw – Governance Liaison Officer Joel Elbourne – Acting Manager Development Services Russell Darling – Manager Operations David Bailey- Coordinator Engineering Services Cindy Ho – Governance Officer

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

14 July 2014

Type of Meeting:

Project Steering Group

Matters Considered:

Confidential Matters - Property and Proposed Development

Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Wayne Phillips

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

6.1

21 JULY 2014

ASSEMBLY OF COUNCILLORS cont’d Staff Present:

Allison Beckwith - Community Programs Scott Walker - Director City Development Keith Yeo - Director Corporate Services Geoff Glynn - Director Assets and City Services Arun Chopra – Manager Major Projects & Infrastructure Peter Utri – Manager Organisational Performance

Others Present:

Calrlo Corallo - Peddle Thorp Architects Brett Diprose - Peddle Thorp Architects Joanne Housden - Peddle Thorp Architects James Kladouris - Peddle Thorp Architects

Conflict of Interest:

Nil

Date of Assembly:

14 July 2014

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

Confidential Matters – Property and Proposed Development

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Alison Beckwith - Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets and City Services Keith Yeo - Director Corporate Services Joel Elbourne - Acting Manager Development Services

Others Present:

Michael Ballock – Datum Consulting David Fraser – Oakton Auditors

Conflict of Interest:

Nil

Date of Assembly:

14 July 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

1. 2. 3.

Council community engagement Car parking waivers VicSmart implementation for a shorter planning permit process.

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips

Staff Present:

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

6.1

21 JULY 2014

ASSEMBLY OF COUNCILLORS cont’d Others Present:

Tony Coombs – Photographer Lisa Saad – Photographer Aaron Widynn - Photographer (Item one only)

Conflict of Interest:

Nil

Resolution (CO2014/231) That the Assembly of Councillors report be received. Moved: Cr Rick Garotti Seconded: Cr Tom Melican

6.2

CARRIED

PROCUREMENT POLICY

EXECUTIVE SUMMARY The Procurement Policy has been reviewed and amended to include a number of updated provisions and is presented for adoption. A Procurement review was undertaken by the Council’s internal auditor, Oakton late 2013. Amendments include observations identified from the Audit and improvements according to current best practice guidelines (Victorian Local Government Best Practice Procurement Guidelines). In accordance with section 186A of the Local Government Act 1989 (LGA), a council must prepare and approve a Procurement Policy which includes the principles, processes and procedures that will apply to all purchases of goods, services and works by the Council. Resolution (CO2014/232) That Council notes the review of its Procurement Policy and adopts the amended Procurement Policy with the following amendments:        

information on how the aggregation of spend data should be conducted and monitored requirements on contracts that have not undergone the tender process details surrounding emergency procurement protocols preference to goods, machinery or material manufactured or produced in Australian and New Zealand the assessment required against the Human Rights Charter reference to staff training in exercise of their staff delegations statement of safeguarding of Councils assets minimum guidelines for the preparation of a specification

Moved: Cr Rick Garotti Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

21 JULY 2014

7. SEALING OF DOCUMENTS Nil

8. NOTICES OF MOTION 8.1

ST HELENA SECONDARY COLLEGE - SPORTS PRECINCT MASTERPLAN

Cr Wayne Phillips submitted a Notice of Motion. Resolution (CO2014/233) That officers prepare a report for Councilâ&#x20AC;&#x2122;s consideration at the next meeting of Council on the proposed contribution of $4,000 towards funding the development of the Master Plan of the community/school sporting precinct at the St Helena Secondary College. Such report to consider the merits of the proposal and the funding contribution. Moved: Cr Wayne Phillips Seconded: Cr Rick Garotti

CARRIED

9. GENERAL BUSINESS 9.1

RAMADAN IFTAR CELEBRATIONS

On Friday 18th July Cr Craig Langdon attended a Community Iftar event at the Bell Street Mall Shopping Centre. He noted the entire middle section of the Mall was turned into a giant restaurant seating over 300 people. The event was hosted by the Bell Street Mall Traders Association. President Emily Metcalfe hosted the event. Federal Member for Jenny Macklin MP, Richard Dalla-Riva State Member for Eastern Metro Province, Dr Hussein Harraco representing the Somali Community, officers from Victoria Police were all present. Ramadan is a very special time in the Muslim Calendar and Cr Langdon was honoured to represent Council both as Mayor and Ward Councillor. Cr Langdon thanked the organisers of the event in particular Stavros Zikou and the countless number of staff and community volunteers present assisting the smooth running of the event. It was a credit to all those involved.

10. URGENT BUSINESS Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014

MINUTES ORDINARY MEETING OF COUNCIL

21 JULY 2014

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2, 11.3 and 11.4. Moved: Cr Rick Garotti Seconded: Cr Tom Melican

CARRIED

The Meeting was adjourned at 9.50pm.

The Meeting was closed to the public at 9.55pm.

DATED:........................... DAY OF ........................... 2014

............................................. MAYOR

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 August 2014