Banyule City Council Agenda 23 June 2014 (pt 1) by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 23 June 2014 commencing at 7.45pm Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

The Mayor’s Acknowledgement of the Wurundjeri People “Our Meeting is being held on the traditional lands (country) of the Wurundjeri people and I wish to acknowledge them as the traditional owners and pay my respects to their Elders.” Apologies and Leave of Absence Confirmation of Minutes Ordinary Meeting of Council held 2 June 2014 Disclosure of Interests 1. Petitions 1.1 Proposed development (19 units) at No. 59 Cape Street, Heidelberg .............................................................................................................. 3 REPORTS: 2. People – Community Strengthening and Support Nil 3. Planet – Environmental Sustainability Nil 4. Place – Sustainable Amenity and Built Environment 4.1 Ivanhoe Primary School - Parking and Traffic Investigation .................................... 5 4.2 Return of the 2014 General Revaluation ............................................................... 13 4.3 112-120 Burgundy Street, Heidelberg - Consideration of additional level above preferred Heidelberg Structure Plan height. ...................................... 16 4.4 Public Open Space Contribution Review............................................................... 29

AGENDA (Contâ&#x20AC;&#x2122;d) 4.5 4.6

Rear of 1045-1059 Heidelberg Road, Ivanhoe - Proposed discontinuance and sale of unused 'road' and drainage reserve ........................... 35 Ending of Section 173 Agreement - 27 Parklands Avenue, Briar Hill ........................................................................................................................ 42

5. Participation â&#x20AC;&#x201C; Community Involvement in Community Life 5.1 Summary Report of 2014 Banyule Community Satisfaction Survey results. .................................................................................................................. 47 5.2 Proposed Budget & City Plan - Consideration of Written Submissions ......................................................................................................... 54 5.3 Adoption of Banyule's City Plan 2013 - 2017 (Year 2) ........................................... 92 6. Performance - Use Our Resources Wisely 6.1 Adoption of Budget for period 1 July 2014 to 30 June 2015 ............................... 109 6.2 Assembly of Councillors...................................................................................... 126 7. Sealing of Documents 7.1 Sealing of Documents - Special Rate and Charge Scheme Funding Agreements........................................................................................... 129 8. Notices of Motion 8.1 Organ Donation .................................................................................................. 133 8.2 Shelter and Rubbish Concerns From Villa Maria Residents ................................ 134 8.3 Proposed Rainbow Ball ....................................................................................... 136 8.4 Montmorency Railway Station - Car Parking ...................................................... 138 8.5 Potential New Police Station on Southern Road ................................................. 139 8.6 Banyule becoming a Refugee Welcome Zone ................................................... 141 8.7 Council becoming a signatory to the Joint Statement by Victorian Local Governments on Asylum Seekers ............................................................. 143 8.8 Mayoral Duties and Attendances ........................................................................ 144 9. General Business 10. Urgent Business Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters. 11. Confidential Matters 11.1 Any other matter which the Council or special committee considers would prejudice the Council or any person 11.2 Contractual matters 11.3 Contractual matters; AND proposed developments 11.4 Contractual matters Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified. Closure of Meeting

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1.1

PROPOSED DEVELOPMENT (19 UNITS) AT NO. 59 CAPE STREET, HEIDELBERG

Author:

Henry Wood - Development Planner, City Development

Ward:

Griffin

File:

P1073/13

1.1

Petitions

SUMMARY A petition with 214 signatures has been received objecting to the application for a planning permit for an apartment building at 59 Cape Street, Heidelberg. The primary petitioner is St John’s Primary School, Heidelberg. This is the second petition Council has received in respect of this application. The petition prayer is as follows: “Petition to object to the building permit for 59 Cape Street, Heidelberg, 3084 Permit Application Number: P1073/13 I/we hereby wish to register my/our objection to the building permit application, P1073/13 for the following reasons: •

• •

•

The western side of the dwelling has windows and balconies that will overlook and have an impeded view of the schoolyard / school sports ground, and gardens; this will of course mean that children can be easily observed. The height of the building will create quite extensive shadowing in the mornings, especially in Winter. This is a student well-being concern. Currently traffic congestion in this vicinity is a major concern; this dwelling will contribute further to this and therefore, increase the safety concerns for both children of St John’s and students attending Our Lady of Mercy College, and their parents. This will also further impact on the activities of St John’s Catholic Parish as it will make it increasingly difficult to find a car park to participate in religious services. The proposed development has limited parking (sixteen for nineteen dwellings – which assumes each tenant only has one car). There is no visitor parking which therefore means an overflow of cars seeking parking in an already limited parking zone. The scale of the building is clearly not in keeping with the surrounding environs – the Church of St John’s, the school, properties at 57 and 59 Cape Street. The proposed building will be approximately one and a half times higher than the buildings on the southern and northern side of the proposed development. The scale of the building overlooking the school yard also a concern.”

The petition has been received from signatories primarily associated with the School. The signatories are largely from Heidelberg, Rosanna, Eaglemont, Ivanhoe and Viewbank, with six being from within close proximity to the site.

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Petitions

PROPOSED DEVELOPMENT (19 UNITS) AT NO. 59 CAPE STREET, HEIDELBERG contâ&#x20AC;&#x2122;d OFFICER COMMENT

1.1

A detailed assessment of the application against the relevant sections of the Banyule Planning Scheme will be undertaken in due course by Council Officers. RECOMMENDATION 1.

That Council receives and notes the petition.

Concerns raised in the petition be considered by officers in assessing the merits of the application.

The primary petitioner be advised accordingly.

ATTACHMENTS No.

Title

59 Cape Street, Heidelberg - Petition Front Pages

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4.1

IVANHOE PRIMARY SCHOOL - PARKING AND TRAFFIC INVESTIGATION

Author:

Sanjev Sivananthanayagam - Transport Engineer, City Development

Ward:

Olympia

File:

F2014/141

Previous Items Council on 17 March 2014 (Item 8.6 - Ivanhoe Primary School - Traffic Concerns in Ailsa Grove) SUMMARY Council at its Meeting on 17 March 2014 considered a Notice of Motion seeking investigation of parking and traffic conditions around East Ivanhoe Primary School including: • •

Possible improvements to the existing ‘pick-up and drop-off’ parking area in Ailsa Grove. The possible re-opening of Tate Street at Ailsa Grove, or other alternative for traffic to exit or turn-around at Ailsa Grove.

In relation to Ailsa Grove, the investigation suggests that the four (4) ‘2 Minute’ drop off and pick up spaces on the south side of the street are inadequate for the current ‘drop-off and pick-up’ demand. Given the above, it is recommended that: •

Two sections of ’1/4 Hour’ parking spaces and two small sections of nature strip area between these parking bays be converted to provide a continuous drop-off and pick-up area, to contribute to a total of approximately 15 (‘2 Minute’) spaces.

In relation to the reopening of Tate Street it is recommended that: • •

Tate Street remains closed as opening would increase the traffic in the street and encourage ‘rat-running’. A rounded cul-de-sac at the Tate Street closure point be installed to reduce reliance on an existing concreted turning space.

Extension of a ‘No Stopping’ zone in front of the school gate in Lowe Street is recommended to improve sightlines for oncoming vehicles at the bend and pedestrians crossing the street in the vicinity of the school gate. A school representative was consulted in relation to the above and the School has indicated that they support the proposals. Ailsa Grove residents were advised of the parking proposals and no objections were received. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

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4.1

Place – Sustainable Amenity and Built Environment

IVANHOE PRIMARY SCHOOL - PARKING AND TRAFFIC INVESTIGATION cont’d Council officers involved in the preparation of this report have no conflict of interest in this matter.

4.1

CITY PLAN This report is in line with Council’s City Plan key direction to “develop and promote safety and resilience in our community”. BACKGROUND Council at its Meeting on 17 March 2014 considered a Notice of Motion in relation to traffic concerns in the vicinity of Ivanhoe Primary School, particularly in Ailsa Grove. At the meeting, Council resolved as follows: “That Council Investigate and receive a report on; 1.

The possible improvements to the existing ‘pick-up and drop-off’ parking area in Ailsa Grove, Ivanhoe including possible changes to the existing parking restrictions in the street, with consultation of the School and the residents.

The possible re-opening of Tate Street at Ailsa Grove or other alternative for traffic to exit or turn-around at Ailsa Grove, Ivanhoe.

Traffic and parking issues in Lowe Street, Ivanhoe.”

Student population of Ivanhoe Primary School has been increasing over the past few years and consequently the demands are also increasing. There is more traffic around the school and there is an increase in demand for parking. The current traffic management and parking arrangements have been in place for a number of years. As such, this needed to be reviewed, in consultation with the school representatives and the local residents. Locality Plan The locality plan for the subject locations is provided in Figure 1.

Subject Locations

Figure 1 – Locality Plan

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Place – Sustainable Amenity and Built Environment

IVANHOE PRIMARY SCHOOL - PARKING AND TRAFFIC INVESTIGATION cont’d

Ivanhoe Primary School has pedestrian access gates off Waterdale Road, Ailsa Grove, Lowe Street and Tate Street. There is no parking opportunities provided in Waterdale Road in the vicinity of the School. The other three streets provide various parking options. Parking and traffic investigations were undertaken in Ailsa Grove and Lowe Street, Ivanhoe. Ailsa Grove Ailsa Grove is 7.7m wide between kerbs and is approximately 350m long. It is a no through road with access off Waterdale Road. There is unrestricted parking on the north side of the street. The only drop-off and pick-up zone for the school is on the south side of the street in five separate indented parking areas. The section closest to Waterdale Road (four parking spaces) is signed as ‘2 Minute, 8.30am – 9.30am, 3pm – 4pm, School Days’. The remaining four sections (16 parking spaces) are signed as ‘1/4 P, 8am – 9am, 3pm – 4pm, School Days’. One accessible (disabled) parking space is provided with the time restrictions ‘1P, 8am 6pm, School Days’. A further 80m of unrestricted non indented parking is available on the south side, towards the west end of the street. During the site visits, it was noted that unrestricted parking on the north side of Ailsa Grove was fully occupied from vicinity of Waterdale Road to the Tate Street closure point, throughout the day. It appears that the majority of vehicles parked for longer periods are owned by school staff and traders from the Ivanhoe Shopping Precinct. During school finishing times, it was noted that the vehicles queue to access the four indented ‘2 Minute’ parking spaces. At times the queuing extended into Waterdale Road and restricted through traffic access for a short period of time. Parents who utilised the ’1/4 Hour’ parking spaces and the unrestricted parking spaces west of Tate Street generally walked into the School to collect their children.

Figure 2 – Four ‘2 Minutes’ Drop Off and Pick Up Spaces

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4.1

INVESTIGATION AND DISCUSSION

Place – Sustainable Amenity and Built Environment

IVANHOE PRIMARY SCHOOL - PARKING AND TRAFFIC INVESTIGATION cont’d Four ‘2 Minute’ drop-off and pick-up spaces are inadequate for the current demand in Ailsa Grove. It is considered appropriate to:

4.1

•

Provide additional ‘2 Minute’ spaces by changing the parking restrictions for the two sections of indented parking adjacent to the ‘2 Minute’ area, from ‘1/4 Hour’ parking to ‘2 Minute’ parking (providing an additional seven ‘2 Minute’ spaces); and Convert the two sections (9m and 19m) of nature strip areas separating these two indented sections to provide a drop-off and pick-up area which is continuous and which will be utilised efficiently (providing four additional ‘2 Minute’ spaces with the removal of the nature strip areas)

This would provide a total of 15 ‘2 Minute’ parking spaces. The accessible parking bay adjacent to the school entrance would be relocated near the entrance gate adjacent to the school accessible facilities. A kerb ramp would be provided.

Figures 3 (a) & 3 (b) – The Two Nature Strip Areas in Concern

The works would require the alterations to two side entry pits, removal of one Plane tree, and installation of a new asphalt surface in the nature strip area to be removed. Council’s arborist has indicated that the young Plane tree can be removed if funding was provided for some offset planting in the street. At this time, no further changes to parking restrictions are proposed in Ailsa Grove, as the proposed arrangement provides a good balance of long term and short term parking opportunity. The overall estimated cost for the removal of the two sections of nature strip areas and the associated works listed above is approximately $25,000. The breakdown of the cost as per stages is listed in Table 1, which indicates there would be a benefit in undertaking the works for both stages, at one time. Table 1 – Cost Estimate - Stages Stage 1 – Stage Removal of 9m Nature Strip Area Overall Cost $12,000

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Stage 2 – Removal of 19m Nature Strip Area $26,000

Stage 1 + 2 Combined Project $33,000

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Place – Sustainable Amenity and Built Environment

IVANHOE PRIMARY SCHOOL - PARKING AND TRAFFIC INVESTIGATION cont’d

On Ailsa Grove, at the Tate Street closure point, there is a driveway (concreted area) provided on the north side of the street for vehicles to turn around, by driving in and reversing out. At the end of Ailsa Grove, the cul-de-sac area is not wide enough for vehicles to turn around in one movement and generally they require a three point turn to complete the turn around.

Figure 4 – Concreted Area Provided for Vehicles to Turn Around

All the vehicles which utilised the ‘drop-off and pick-up’ spaces in Ailsa Grove use this driveway to turn around and when it is being used, other motorists queue to access this facility. The vehicles which park west of the Tate Street closure point generally undertook a three point turn at the end of the street to complete the turn around. On occasions these vehicles experienced minor delays when exiting the street, as at times they had to wait for vehicles to complete their turn movement at the driveway. Vehicles reversing, particularly in the vicinity of the school, where school children are walking and crossing the street raises some safety issues. Installation of a rounded cul-de-sac at the Tate Street closure point, where vehicles could turn around in one forward movement is considered appropriate. Other options such as re-opening Tate Street fully or partially at Ailsa Grove would significantly increase the traffic in the street. Southbound motorists on Waterdale Road wanting to enter Livingstone Street, at times face some delays. Also, vehicles which want to enter Waterdale Road from Livingstone Street are delayed by the queue of eastbound vehicles on Livingstone Street, waiting for traffic signals at Upper Heidelberg Road to change. If Tate Street was to be reopened, it will encourage a significant number of locals to ‘rat-run’ in both directions. The option of partial opening (left only from Ailsa Grove into Tate Street), would encourage ‘rat-running’ in one direction but it would also encourage vehicles parking on Ailsa Grove, west of Tate Street, to undertake u-turn movement in front of the School to access Tate Street. Given the above, the options to reopen Tate Street fully or partially at Ailsa Grove are not considered appropriate. The overall estimated cost for the installation of a rounded cul-de-sac at the Tate Street closure point, where vehicles can turn around in one forward movement is approximately $45,000.

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4.1

Tate Street Closure

Place – Sustainable Amenity and Built Environment

IVANHOE PRIMARY SCHOOL - PARKING AND TRAFFIC INVESTIGATION cont’d

4.1

Lowe Street Lowe Street is 7.7m wide between kerbs and is approximately 100m long. Lowe Street is a no through road with access off Waterdale Road. There is unrestricted parking provided on the north side of the street for a majority of the section and approximately 7m ‘No Stopping’ zone is provided in front of the school gate. On the south side of the street, it is signed as ‘2P, 9am – 6pm, School Days’ and further ‘No Stopping’ zone is provided in the cul-de-sac area for vehicles to turn around unimpeded. During the site visits, similar to Ailsa Grove, it was noted that unrestricted parking on the north side of Lowe Street throughout the day was fully occupied from the vicinity of Waterdale Road to the end of the street. It appears that the majority of vehicles parked for longer periods are owned by school staff and traders from Ivanhoe Shopping Precinct. ‘2 Hour’ parking spaces on the south side of the street were observed to be fully occupied prior to the school finishing times. It appears that visitors to the area and school generally utilised these spaces. Some residents with residential parking permits were also parked in the ‘2 Hour’ parking spaces. Lowe Street is only wide enough to accommodate vehicles in one direction at a time, when the parking in the street is fully occupied on both sides. There was a minor traffic concern noted when vehicles entered the street, whilst all the parking spaces in the street were fully occupied. Vehicles which enter at school finishing times are often confronted by vehicles exiting the street. With limited opportunities for vehicles to pass each other in Lowe Street, vehicles were on occasions observed to reverse, to accommodate oncoming vehicles to pass. It is considered appropriate to extend the ‘No Stopping’ zone in front of the gate, a further 6m towards the west. This will provide a passing area and will also improve the sightlines of the oncoming vehicles at the bend and pedestrians who cross the street in the vicinity of the school gate. Lowe Street caters for long and short term needs, with residents eligible for resident and visitor parking permits for the south side of the street. The School discourages parents from utilising Lowe Street, for pick-up and drop-off purposes. Given the above, no other changes to parking are considered required in the street. Illegal parking was observed to be occurring in the cul-de-sac area, which restricted and delayed vehicles from turning around to exit the street. It is considered appropriate to advise Council’s Local Laws department to enforce the parking restrictions in the street, as needed. CONSULTATION An initial meeting was held between the school representative and Council Officers in December 2013, prior to Council considering a Notice of Motion on the matter. At the meeting, the School representative was seeking the possible installation of additional ‘2 Minute’ parking restrictions.

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Place – Sustainable Amenity and Built Environment

A further meeting was held between the Ward Councillor, school representative and Council Officers in May 2014. The School representative was in support of the proposal for the installation of additional ‘2 Minute’ spaces, with the removal of the two nature strip areas. Support for the relocation of the accessible bay further west and the extension of the ‘No Stopping’ zone in Lowe Street was also indicated by the School. Residents of Ailsa Grove were advised of the parking proposal via a letter. No residential oppositions to the parking changes were received. CONCLUSION Four ‘2 Minute’ drop-off and pick-up spaces are inadequate for the current demand in Ailsa Grove and it is considered appropriate to: •

•

The accessible parking bay adjacent to the school entrance will be relocated near the gate with accessible facilities, with possible installation of kerb ramps. The installation of a rounded cul-de-sac at the Tate Street closure point, where vehicles can turn around in one forward movement is also considered appropriate. It is also considered appropriate to extend the existing ‘No Stopping’ zone in front of the school gate in Lowe Street by further 6m towards the west. Illegal parking was observed to be occurring in the cul-de-sac area, which restricted and delayed vehicles from turning around to exit the street. It is considered appropriate to advise Council’s Local Laws department to enforce the parking restrictions in the street, as needed. RECOMMENDATION That Council: 1.

Relocate the accessible parking bay on Ailsa Grove closer to the entrance gate, adjacent to the school accessible facilities, with kerb ramp installation.

Extend the ‘No Stopping’ zone on the north side of Lowe Street a further 6m towards the west.

Consider future funding as part of its ten year Capital Works Program for: •

•

The removal of two sections of nature strip areas which are between the three sections of indented parking areas closest to Waterdale Road, on the south side of the street. (and the conversion of seven existing ‘1/4 Hour’ parking spaces into ‘2 Minute’ parking spaces). The installation of a rounded cul-de-sac on Ailsa Grove, at the Tate Street closure point, where vehicles can turn around in one forward movement.

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4.1

IVANHOE PRIMARY SCHOOL - PARKING AND TRAFFIC INVESTIGATION cont’d

Place – Sustainable Amenity and Built Environment

IVANHOE PRIMARY SCHOOL - PARKING AND TRAFFIC INVESTIGATION cont’d

4.1

Continue to monitor the parking and traffic situation in Ailsa Grove and Lowe Street, and where needed undertake a parking enforcement program in the streets, at school starting and finishing times.

ATTACHMENTS Nil

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4.2

RETURN OF THE 2014 GENERAL REVALUATION

Author:

Peter Kemm - City Valuer, City Development

File:

F2014/523

4.2

Place – Sustainable Amenity and Built Environment

SUMMARY This report advises Council of the Year 2014 General Revaluation of all rateable and non-rateable fire service leviable properties in the City of Banyule and recommends a copy be provided to the Valuer General and State Revenue Office. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “provide responsible financial management and business planning processes”. BACKGROUND In accordance with the provisions of Section 11 of the Valuation of Land Act 1960 (as amended) (“the Act”), Council at its meeting held on 18 February 2013, resolved to cause a General Revaluation of all rateable and non-rateable leviable properties in the City of Banyule. This revaluation is known as the year 2014 General Revaluation, and has been determined on the basis of property value as at 1 January 2014, in accordance with Section 11(a) of the Act. Pursuant to Section 11(b) of the Act, this valuation is to be returned to Council no later than 30 June 2014, being prior to the commencement of the rating year in which the valuation is first used. DISCUSSION A total of 52,140 properties have been assessed as part of the General Valuation comprising of 11,220 residential and non-rateable assessments by Council’s contract valuer Property Technology Professionals Pty Ltd and 40,920 commercial, industrial, specialised and residential assessments by Council’s internal valuer. The new valuations is the eighth made under the Valuer-General’s Valuation Best Practice Standards. This process has involved comprehensive collection and verification of property data and has largely been carried out by computer assisted valuation methodology.

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Place – Sustainable Amenity and Built Environment

RETURN OF THE 2014 GENERAL REVALUATION cont’d

4.2

The pending valuation reflect values as at 1 January 2014 (previously 1 January 2012), and reflect changes in the real estate market during the past two years between valuation dates. The Site Value, Capital Improved Value and Net Annual Value totals for all rateable properties are tabled below. Table 1: Summary of Valuation for 2014 Number of Rateable Properties

Site Value

Capital Improved Value

Net Annual Value

51,884

$20,997,048,282

$31,294,019,100

$1,613,089,695

The Capital Improved Value of all rateable properties within Banyule has increased from $28,897,489,300 as at 2012 levels to an amended total of $31,294,019,100 as at the market levels of 1 January 2014. This represents an increase in the Capital Improved Value of $1,396,529,800 or approximately an increase of 4.67% in the assessed market value of all rateable properties within Banyule over the previous two years. FUNDING IMPLICATIONS The amended Capital Improved Value totals will be used in Council’s proposed budget for the 2014/15 financial year to apportion the rate burden across property owners. It should be noted however that a General Revaluation does not allow Council to generate additional rate income. It is rather a means to enable Council to reapportion the rate income across the municipality in accordance with property value movements. RECOMMENDATION That Council: 1.

Receive and adopt for rating purposes the year 2014 General Revaluation of all rateable and non-rateable leviable properties within Banyule City Council pursuant to Section 13DC(1) of the Valuation of Land Act 1960, effective 1 July 2014;

Authorise the City Valuer to provide an official copy of the year 2014 General Revaluation to the Valuer-General together with a declaration that the valuation, comprising all rateable and non-rateable leviable properties identified by Council is the final and complete valuation for the Municipality of Banyule City Council, as at the level of value date 1 January 2014;

Supply to the State Revenue Office for their taxing and rating requirements a copy of the year 2014 General Revaluation in accordance with the Valuation of Land Act 1960.

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Place – Sustainable Amenity and Built Environment

RETURN OF THE 2014 GENERAL REVALUATION cont’d ATTACHMENTS Title

Statutory Declaration

Page 154

4.2

No.

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4.3

112-120 BURGUNDY STREET, HEIDELBERG CONSIDERATION OF ADDITIONAL LEVEL ABOVE PREFERRED HEIDELBERG STRUCTURE PLAN HEIGHT.

Author:

Andy Wilson - Team Leader - Development Planning, City Development

Ward:

Griffin

File:

P705/09

4.3

Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

SUMMARY It is proposed to amend the permit to allow for an additional 8 apartments, reduction in car parking, increase in height to accommodate a roof top garden and reduction in street setbacks. It is also proposed to amend conditions of the permit and include new conditions to reflect the amended design. The proposal has been assessed and it is considered that the amendment is an acceptable response as it seeks minor additional encroachments outside the preferred setbacks and heights and is generally consistent with State and Local planning policy.

Planning Permit Application:

P705/09

Development Planner:

Andy Wilson

Address:

112-120 Burgundy Street, Heidelberg

Proposal:

Alterations to the building to increase the frontage setback of levels 1 and 2, reduce the frontage setback of levels 4 - 8 and the roof level, increase the overall height, reconfigure the layout to increase the number of dwellings from 50 to 58, reduce the required number of car parking spaces, amend condition 1 to reflect these changes and amend condition 11 to allow for consolidation of titles to occur at the completion of development.

Existing Use/Development:

Commercial/Retail

Applicant:

112 Burgundy Street Pty Ltd

Zoning:

Business 1 Zone

Overlays:

Design and Development Overlay (Schedule 5)

Notification (Advertising):

Sign on site and direct notice to a wide catchment around the subject site

Objections Received:

Ward:

Griffin

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Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

112-120 BURGUNDY STREET, HEIDELBERG - CONSIDERATION OF ADDITIONAL LEVEL ABOVE PREFERRED HEIDELBERG STRUCTURE PLAN HEIGHT. contâ&#x20AC;&#x2122;d

It is proposed to amend the existing permit and endorsed plans to allow for alterations to the building to increase the frontage setback of levels 1 and 2, reduce the frontage setback of levels 4 - 8 and the roof level, increase the overall height, reconfigure the layout to increase the number of dwellings from 50 to 58, reduce the required number of car parking spaces, amend condition 1 to reflect these changes and amend condition 11 to allow for consolidation of titles to occur at the completion of development. It is submitted by the applicant that the amendments are required to meet Building Code of Australia requirements as well as service requirements and structural improvements. Of particular note is the introduction of a single car lift at ground level to provide access to the two basement level car parks for residential parking. This would replace the previously approved ramp access arrangement. It is also proposed to introduce a rooftop garden which will require the lift shaft and stairs to increase in height to provide access to this space. The amendment will facilitate a redesign of the building to bring it within the specified street setback at levels 1, 2 and 4 and protrude further beyond the specified setback at level 5-8. The extent of additional building at levels 5-7 is comprised of balconies constituting an additional 5m2 in area. At level 8 an additional 32.5m2 of terrace area is proposed for the south facing apartment. The amendment will also facilitate an increase in height of the building. This is in the form of additional lift and stairs to access a proposed roof top terrace noting that only marginal (less than 1 metre) increases to the height of the roof of level 8 is proposed. Maximum overall height of the building would be 28.85 metres, increasing from the previously approved height of 28 metres. It is also proposed to alter the internal layout of the building to accommodate an additional 8 apartments and modify the retail floor space to increase the floor area of shop 1 and 3 and decrease shop 2. A detailed assessment of the amendments at each level is included within attachment A. The proposed amendment will not increase the total number of car parking spaces approved but will result in two additional spaces dedicated to residents, resulting in 6 spaces for retail use. It is proposed to incorporate landscaping on the terrace area of the third level in the form of planter boxes. Opportunities for landscaping of the roof top terrace is also possible however details of this has not been shown on the submitted plans. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

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4.3

PROPOSAL

Place – Sustainable Amenity and Built Environment

112-120 BURGUNDY STREET, HEIDELBERG - CONSIDERATION OF ADDITIONAL LEVEL ABOVE PREFERRED HEIDELBERG STRUCTURE PLAN HEIGHT. cont’d

4.3

BACKGROUND/HISTORY Planning permit P705/09 was granted by Council on 17 June 2011 for buildings and works associated with a mixed use development, use of the land for dwellings and variation to the standard requirements in relation to car parking and vehicle loading/unloading. Plans were endorsed on 11 January 2013 and the permit extended on 9 August 2013 allowing the development to commence by 17 June 2015 and be completed by 17 June 2017. A detailed summary of relevant history can be found at Attachment A.

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Place – Sustainable Amenity and Built Environment

112-120 BURGUNDY STREET, HEIDELBERG - CONSIDERATION OF ADDITIONAL LEVEL ABOVE PREFERRED HEIDELBERG STRUCTURE PLAN HEIGHT. cont’d Locality Plan

The subject site is located on the northern side of Burgundy Street between Cape Street and Hawdon Street. The site is currently occupied by a number of commercial premises including a tailoring business. The site has also previously accommodated a Post Office and Manchester store which occupied the buildings surrounding an open arcade. A detailed description of the subject site and surrounding area can be found at attachment A. PLANNING CONTROLS Zone Clause 34.01 – Commercial 1 Zone Overlay Clause 43.02 – Design and Development – Schedule 5 Particular Provisions Clause 52.06 – Car Parking Clause 52.34 – Bicycle Facilities POLICIES CONSIDERED State Planning Policy Clause 11.01 – Activity Centres Clause 11.01-2 – Activity Centre Planning Clause 11.02-1 – Supply of Urban Land Clause 15 – Built Environment and Heritage Clause 15.01-4 – Design For Safety Clause 16.01 – Residential Development Clause 17.01 – Economic Development Clause 18.01 – Transport Local Planning Policy Clause 21.02 - Vision and Strategic Framework Clause 21.04 – Land Use Clause 21.06 – Built Environment Clause 21.07 - Transport and Infrastructure Clause 21.08 – Local Places Clause 22.03 – Safer Design Particular Provisions Clause 52.06 – Car Parking Clause 52.34 – Bicycle Facilities

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4.3

SUBJECT SITE AND SURROUNDING AREA

Place – Sustainable Amenity and Built Environment

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4.3

PUBLIC NOTIFICATION The application was advertised by way of direct notice to a wide distribution of residents, businesses, owners and occupiers in the locality and a sign placed on the front and rear of the site. A total of 8 objections have been received to date and have raised issues of traffic and parking, height and setbacks of the building, overshadowing, lack of landscaping, noise of plant and roof top garden as well as management during construction phase. Most objections have been received from residents within Heidelberg however 1 objection each has been received from residents in Eaglemont, Viewbank and Rosanna. CONSULTATION Due to the number of objections and the issues raised, a consultation meeting was facilitated by Council officers. In response, two residents participated along with the applicant and Councillors. Resident’s concerns were discussed on the night including traffic, parking, height and setbacks of the building, overshadowing, lack of landscaping, noise of plant and roof top garden and management during construction phase (including impact on parking). No resolutions to concerns were reached on the night. In addition to this, following further consultation with Councillors and Council Officers the applicant agreed that the proposal could incorporate streetscape improvements including the provision of bluestone paving to the foot path immediately in front of the subject site as well as a staircase link to the southern end of the Cartmell Street car park. This will provide for improved pedestrian permeability for access between this carpark and the subject site. The requirements to include these features can be included as permit conditions. REFERRAL COMMENTS The proposal was referred externally to Public Transport Victoria who have no objection and have not requested any changes. The proposal was referred internally to Council’s strategic planning and property departments with no concerns raised. Referral was also made to Council’s Engineering department who were generally supportive of the proposal but have raised some concern with regard to the use of the proposed car lift. Comments can be found in attachment A and the use of the car lift is discussed in detail below. For detail of the referral comments, refer to attachment A. TECHNICAL CONSIDERATION When assessed against the relevant State and Local planning policy, it is considered that the proposed amendments would result in an acceptable outcome. In particular, the proposal would be consistent with the Design and Development Overlay objectives, achieving an appropriate built form outcome. This is despite the proposed variations to the preferred height and setbacks specified within the DDO.

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112-120 BURGUNDY STREET, HEIDELBERG - CONSIDERATION OF ADDITIONAL LEVEL ABOVE PREFERRED HEIDELBERG STRUCTURE PLAN HEIGHT. cont’d

As described above, with a redesigned layout the proposed amendment would allow for a height increase above what has been approved in the form of a roof top terrace and consequent increase in height of lift and stairs for access to this as well as the addition of a lobby. Furthermore, the redesigned layout would allow for additional encroachment beyond what has been approved in the form of balcony areas on levels 5, 6 and 7 and terrace area for apartment 804 on level 8. It is considered that these amendments, when considered against the relevant design objectives of the DDO5, are acceptable. In particular, views from the public realm along Burgundy Street would remain almost unchanged enabling views to ridgelines, the Yarra River’s green corridor and the Dandenong Ranges in the background. Visual interest would be provided in the form of articulation, variation of materials and colours and the ground level street frontage would retain its activity and interest in the form of three retail tenancies and open civic space. Following is a detailed discussion of these relevant considerations. Building height Within the precinct plans (section 8) of the DDO5, a 25 metre preferred maximum height is specified for the subject site. The original approval allowed for a maximum height of 28 metres and the proposed amendment would allow for a maximum height of 28.85 metres. It is noted that the additional height is to facilitate an increased height for the lift, lobby and stairs to access a roof top terrace, equating to 65m2 in floor area. As this portion of the building would be located centrally, it will largely remain unseen from street level with the exception of views from the western side. This would become increasingly visible at greater distances from the site when viewed from further to the west on Burgundy Street, for example, from Studley Road. From this vantage point the additional lift and stairs would constitute a minor portion of the landscape. Furthermore, the recently completed development at 40 Burgundy Street, although being of a smaller scale than the proposed amended development, already obscures some distant views down Burgundy Street from this vantage point. In light of this, it is considered that views to the Yarra River’s green corridor, nearby ridgelines and distant views to the Dandenong Ranges would remain intact and would not be unreasonably impacted as a result of the proposed amendment. When considering views across the Burgundy Street valley from Hawdon Street and Cape Street, although the development will be visible within these vantage points, the minor amendments proposed would largely not be perceived within the wider landscape beyond what has already been granted approval. Furthermore, when considering the proposed rooftop garden, the additional height proposed would result in improved views of the building from these vantages.

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Built Form

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4.3

Building setbacks from Burgundy Street As described above, the proposed amendment would result in additional encroachment into the applicable setback standards specified for the subject site, beyond what was approved under the original proposal. This would occur in the form of additional balcony areas (5m2) for levels 5-7 and an additional 33.5m2 of terrace area on level 8. It was considered, at the time the original approval was assessed, that the extent of additional development, in excess of the standard, would be acceptable and not have an unreasonable impact on views along Burgundy Street or within the public realm. In addition, it was considered that the extent of overshadowing that would be caused to buildings on the southern side of Burgundy Street opposite the site would be acceptable despite overshadowing winter sun higher than the first floor of these buildings. With respect to the current proposal, it is noted that DDO5 seeks to achieve 3 hours of winter sunlight to reach the first floor on the opposite side of Burgundy Street. The original approval allowed for some overshadowing beyond this standard on the basis that most of the buildings on the southern side of Burgundy Street would receive three hours of sunlight between 10am-3pm with the exception of 113 and 101. It was also allowed on the basis that the abutting site to the East is unlikely to be developed to the same height as the proposed development due to its narrow width and therefore unable to overshadow buildings on the opposite side of Burgundy Street. On the basis that the amendments proposed will result in minor additional overshadowing, it is considered the proposal is acceptable and would not result in unreasonable amenity impacts to the properties to the southern side of Burgundy Street. When assessing the suitability of this amendment, it is necessary to recall the important vantage points around the subject site where significant views can be had as specified within the DDO. It is noted that the proposed development will be visible within all of these vantage points. In fact, due to the topography of the land surrounding the subject site, the building will be visible from many aspects within this locality. However, it is submitted that the amendments proposed will not result in significant impacts on these vistas, being minor additions that will be barely perceived in the wider landscape. It is therefore submitted that, despite the additional encroachment outside the applicable setback standards, the impact on significant views across the subject site and the extent of overshadowing would be minor and largely unperceived. The proposed amendment is therefore considered to be consistent with the design objectives and decision guidelines of the DDO5. Car parking The proposed amendment will result in the same number of car parking spaces (56) despite the increase in apartment numbers from 50 to 58. Six of these spaces would be dedicated to retail use including one disabled space leaving 50 spaces for residential use. The planning scheme statutory rate would require 88 spaces therefore resulting in a reduction of 32 spaces being sought.

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It is noted that the original proposal was granted a reduction of 68 spaces based on the applicable car parking rates at the time. In considering the current amendment, Council’s traffic engineers have suggested a rate of 0.8 spaces for each 1 and 2 bedroom dwelling is appropriate in the Heidelberg area which would equate to 46 spaces. On this basis, it is considered that the number of spaces proposed is acceptable. The existing permit requires the preparation of a Car Parking Management Plan which is to clearly specify that the occupants of the building (commercial and residential) are not entitled to any on street parking by way of a resident or trader parking permit. This condition should be amended to also specify that all two bedroom apartments are to be allocated a car parking space and to require the one bedroom apartments without a car parking space to be allocated a dedicated bicycle parking space. With regards to access, it is noted the proposal now includes a car lift, which Council’s traffic engineers have raised some concern with this due to the lack of information provided by the applicant to describe the functioning of the lift in detail. It is therefore considered necessary to ensure a condition is included on any approval granted to require the applicant to provide complete design detail of the lift arrangement to satisfy Council’s traffic engineers of its ability to function appropriately. Other considerations One key change proposed as part of the amendment is the inclusion of a roof top garden. This space would facilitate the planting of low level landscaping in the form of planter boxes and other low scale planting. This would assist to soften distant views to the building when viewed from higher vantage points around the subject site, helping to reduce the effect of the increased lift and stair height proposed. It would be possible for a large part of the roof terrace to accommodate planting in boxes and in particular, around the permitter of the roof space. The application has been considered with regard to ESD and livability principles and found to be a suitable outcome. A detailed assessment of the application against these guidelines is included within attachment A. Objector Concerns With regards to the concerns raised by objectors, it is noted that traffic, parking, building height, setbacks and overshadowing have been addressed in some detail above. With regards to landscaping, and notwithstanding the rooftop garden now proposed, it is acknowledged that few opportunities would be afforded to create meaningful landscaping that would make a noticeable impact within the locality. However, it is also acknowledged that the expectation for landscaping on a site such as this can not be the same as a typical residential development. The site is located within the heart of a commercial precinct and the relevant planning controls prioritise development intensity above landscaping opportunities. For this reason the proposed development is considered to have made appropriate landscaping opportunities.

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4.3

112-120 BURGUNDY STREET, HEIDELBERG - CONSIDERATION OF ADDITIONAL LEVEL ABOVE PREFERRED HEIDELBERG STRUCTURE PLAN HEIGHT. cont’d

Place – Sustainable Amenity and Built Environment

4.3

112-120 BURGUNDY STREET, HEIDELBERG - CONSIDERATION OF ADDITIONAL LEVEL ABOVE PREFERRED HEIDELBERG STRUCTURE PLAN HEIGHT. cont’d With respect to ongoing noise sources such as plant and noise from residents using the proposed roof top garden, it is noted that noise levels would be required to meet the relevant State Environment Protection Policy. Furthermore, the noise sources associated with plant and equipment is not anticipated to be greater than the noise level already generated by the existing commercial and residential buildings within proximity to the site. With regards to management during the construction phase, condition 18 of the permit requires the applicant to provide a Construction Management Plan prior to the commencement of construction on the site. This condition includes the requirement to prepare detailed plans including: • • •

An operational site management plan; Site access and delivery management plan; Construction Phase parking Plan that addresses parking and traffic arrangements associated with construction vehicles.

It is considered that the requirement to prepare this detailed plan will outline methods of dealing with potential issues associated with the construction phase of the development including traffic and parking management. AMENDMENTS SOUGHT TO THE PERMIT As the applicant proposes to amend the design layout and the plans to be endorsed, it is also proposed to amend the conditions of the permit. These amendments largely relate to references to the previously approved plans and need to be updated to reflect the current plans. CONCLUSION The proposed amendment is considered to be an acceptable response when assessed against the relevant State and Local planning policy. In particular the proposed amended height and setbacks from Burgundy Street are considered to be acceptable and would not result in a noticeable increase in overshadowing of buildings on the Southern side of Burgundy Street or result in unreasonable impacts on views to the surrounding Yarra River green corridor, nearby ridgelines or the distant Dandenong Ranges.

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112-120 BURGUNDY STREET, HEIDELBERG - CONSIDERATION OF ADDITIONAL LEVEL ABOVE PREFERRED HEIDELBERG STRUCTURE PLAN HEIGHT. cont’d

That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Notice of Decision to Grant an Amended Planning Permit be issued in respect of Application No. P705/2009 for buildings and works (associated with a mixed use development), use of the land for dwellings and variation to the standard requirements in relation to car parking and vehicle loading/unloading at 112 – 120 Burgundy Street HEIDELBERG including: Amendments to plans: Alterations to the building to increase the frontage setback of levels 1 and 2, reduce the frontage setback of levels 4 - 8 and the roof level, increase the overall height, reconfigure the layout to increase the number of dwellings from 50 to 58 and reduce the required number of car parking spaces. Delete conditions: 1a, b, e, f, h, I, n, o, p, q, r, s, t, u, x, y, z, aa, bb, cc, dd, ee, ff, gg, hh, ii, ll, mm, nn, 13(b) New conditions: Include new condition 1 requirements as follows: •

• • • • • • •

Provision of detailed design documentation, prepared by a car lift manufacturer, to confirm the operation of the car lift. This documentation must include: o The lift to have minimum dimensions of:  Door width – 3.1 metres  Internal length – 6 metres o The lift speed to be no slower than 0.8m/s and a service rate no slower than 98 seconds during the afternoon peak. o A contingency plan for when the lift is inoperable including during breakdown, maintenance and power outages. All Ecologically Sustainable Design Features as outlined in the ESD report prepared by JBA consulting Engineers, updated in accordance with condition 17; Documentation to confirm the structural ability of the building to support substantial landscaping on the roof terrace and on level 3 balconies; The accessway to have corner splays at the entrance in accordance with clause 52.06-8 (Design Standard 1 – Accessways); Provision of external storage space for all apartments; Alteration to the eastern façade treatment to ensure louvre type structures do not unreasonably reduce natural light to the east facing apartments; An amended Waste Management Plan in accordance with condition 15; An amended ESD report in accordance with condition 17.

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4.3

RECOMMENDATION

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112-120 BURGUNDY STREET, HEIDELBERG - CONSIDERATION OF ADDITIONAL LEVEL ABOVE PREFERRED HEIDELBERG STRUCTURE PLAN HEIGHT. cont’d Amend conditions:

4.3

Condition 7 (e) The car parking stacker system and lift is operational to the satisfaction of the Responsible Authority. Condition 13 (a) (a)

Details of planting on the roof terrace and within all planter boxes proposed. The roof terrace must be substantially landscaped to provide opportunities for distant views of landscaping when viewed from the surrounding locality. Condition 15 Prior to the commencement of the development, an amended Waste Management Plan prepared by a suitably qualified person must be submitted to and approved to the satisfaction of the Responsible Authority. Such plan must specify that collection is to be by way of private contractor and detail: (a) Confirmation of a collection vehicle that can collect directly from the bin storage areas. (b) How waste and recycling materials are to be managed within the site and collected from the subject site; (c) Anticipated frequency, hours and duration of collection(s) having regard to the areas provided for bin storage. (d) How bin storage areas will be maintained to ensure there is no unreasonable emission of odour or noise; Once approved, this management plan must be adhered to by the owner(s), permit holder(s) and operator(s) of the dwellings at all times unless otherwise approved by the responsible authority. Condition 17 Prior to commencement of the development hereby approved, ESD Report/Plan prepared by JBA consulting engineers (dated 3 December 2013) must be amended to the satisfaction of the Responsible Authority. The amended plan must show: • Location and sizing of the rainwater tank including a note that it will be connected to a number of toilets’ • Solar gas boosted hot water system and sizing; • Confirmation that double glazing will be installed through the development; • The features of the roof garden including organic waste (composting/worm farms), provision of native drought tolerant species Condition 19 •

Unless otherwise agreed in writing, prior to the commencement of the use hereby approved, a Car Park Management Plan must be prepared and approved to the satisfaction of the Responsible Authority. Such a plan must clearly identify, although is not limited to outlining:

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(a)

The allocation of residential parking in basement levels 1 and 2 with all two bedroom dwellings allocated a dedicated parking space

(b)

Unless otherwise agreed in writing, the allocation of parking as follows: (i) 2 spaces to shop 1 at level 1. (ii) 2 spaces to shop 2 at level 1. (iii) 2 spaces to shop 3 at level 1.

(c)

Allocation of a dedicated bicycle space to the dwellings not provided with a parking space.

(d)

Details of a warning light located at the north elevation of level 1.

(e)

Details of the coordination of the warning light with the operation of the automatic door at vehicle egress from the basement access ramp and level 1 car parking area.

(f)

Details as to how the following matters will be brought to the attention of prospective purchasers: (i) That occupants of the dwellings or commercial premises on the land have no entitlement to on-street or off-street parking by way of a resident or trader vehicle parking permit. (ii) That the car stacker system may not accommodate for the parking of all vehicle lengths, widths and heights.

(g)

Procedures in the event of stacker breakdown.

(h)

Procedures in the event of Car Lift breakdown

Amend notes Note J Street Numbering Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan, however it is Council’s intention to number the proposed allotments as follows: Shop 1 Shop 2 Shop 3 Dwelling 1 Dwelling 2 Dwelling 3 Dwelling 4 Dwelling 5 Dwelling 6 Dwelling 7 Dwelling 8 Dwelling 9 Dwelling 10 Dwelling 11 Dwelling 12 Dwelling 13

G1 G2 G3 L1 L1 L2 L2 L2 L2 L2 L2 L2 L3 L3 L3 L3

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1 2 3 1 2 1 2 3 4 5 6 7 1 2 3 4

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112-120 BURGUNDY STREET, HEIDELBERG - CONSIDERATION OF ADDITIONAL LEVEL ABOVE PREFERRED HEIDELBERG STRUCTURE PLAN HEIGHT. cont’d

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Dwelling 14 Dwelling 15 Dwelling 16 Dwelling 17 Dwelling 18 Dwelling 19 Dwelling 20 Dwelling 21 Dwelling 22 Dwelling 23 Dwelling 24 Dwelling 25 Dwelling 26 Dwelling 27 Dwelling 28 Dwelling 29 Dwelling 30 Dwelling 31 Dwelling 32 Dwelling 33 Dwelling 34 Dwelling 35 Dwelling 36 Dwelling 37 Dwelling 38 Dwelling 39 Dwelling 40 Dwelling 41 Dwelling 42 Dwelling 43 Dwelling 44 Dwelling 45 Dwelling 46 Dwelling 47 Dwelling 48 Dwelling 49 Dwelling 50 Dwelling 51 Dwelling 52 Dwelling 53 Dwelling 54 Dwelling 55 Dwelling 56 Dwelling 57 Dwelling 58

L3 L3 L3 L3 L3 L4 L4 L4 L4 L4 L4 L4 L4 L4 L5 L5 L5 L5 L5 L5 L5 L5 L5 L6 L6 L6 L6 L6 L6 L6 L6 L6 L7 L7 L7 L7 L7 L7 L7 L7 L7 L8 L8 L8 L8

5 6 7 8 9 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 1 2 3 4

/ 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg / 120 Burgundy Street, Heidelberg

ATTACHMENTS No.

Title

1 2

Planning controls and assessment Plans

155 171

Shadow Diagrams

186

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4.4

PUBLIC OPEN SPACE CONTRIBUTION REVIEW

Author:

Georgia Coulson - Planning Technical Officer, City Development

File:

F2014/740

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Place – Sustainable Amenity and Built Environment

SUMMARY This report considers and provides commentary in relation to public submissions received in relation to a proposal to seek a public open space contribution rate of 5% for subdivisions that result in three or more lots and makes recommendations for the implementation of the increase rate. This report also postpones the finalisation of the review of the Residential Vacant Land Subdivision Guidelines until there is certainty regarding Planning Scheme Amendment C100 (New Residential Zones). OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “enhance Banyule’s public and open spaces”. BACKGROUND At an Ordinary Council Meeting on 20 May 2013, Council resolved that the public consultation process commence seeking comment on the proposed Residential Subdivision Guidelines 2013 and consider any submissions. The key changes to be considered in the review of the existing subdivision guidelines included: • •

The effectiveness of the guidelines in guiding vacant land subdivision outcomes and more general subdivision considerations. The increase to the Public Open Space Contribution taken by Council for residential subdivisions pursuant to Section 18 of the Subdivision Act (1988).

HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

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PUBLIC OPEN SPACE CONTRIBUTION REVIEW cont’d

4.4

REVIEW OF RESIDENTIAL SUBDIVISION GUIDELINES It is recommended that the general review of the existing subdivision guidelines be put on hold until there is certainty regarding Planning Scheme Amendment C100 (New Residential Zones), and to proceed with the proposed increase to the rate requested by Council for Public Open Space Contribution. PUBLIC OPEN SPACE CONSTRIBUTIONS CURRENT PRACTICE Public Open Space contributions are guided by the Subdivision Act (1988) and Clause 52.01 of the Banyule Planning Scheme. Section 18(1)(b) of the Subdivision Act provides that Council may require the applicant for subdivision to pay Council a percentage of the site value of all of the land in the subdivision intended to be used for residential purposes at a percentage set by the Council not exceeding 5%. An exception to this is if Council is satisfied that a subdivision of two lots will not provide for any further subdivision. Section 18 of the Subdivision Act 1998 states: A Council acting as a responsible authority or a referral authority under the Planning and Environment Act 1987 may require the applicant who proposes to create any additional separately disposable parcel of land by a plan of subdivision to pay or agree to pay to the Council a percentage of the site value of all of the land in the subdivision intended to be used for residential, industrial or commercial purposes, being a percentage set by the Council not exceeding 5 per cent. Currently, Council relies on an informal policy based on a ‘sliding scale’ which is published on the Planning Department’s fee schedule. The sliding scale is based on a provision of the now obsolete VicCode 1 with rates as shown in table 1 below: 2 Lots 3 Lots 4 Lots

Nil 2% of the site value 3% of the site value

5 Lots 6 Lots & over

4% of the site value 5% of the site value

The current proposal seeks to increase the Public Open Space Contribution fee to 5% for all subdivision permits which result in 3 or more lots or 2 lots should Council consider that the land could be further subdivided in the future. PUBLIC OPEN SPACE STRATEGY REVIEW The current Public Open Space Strategy dates from 2007–2012, whilst it is acknowledged that this timeframe has elapsed, it is noted until such time that the policy is reviewed, the current policy is relevant and remains the relevant incorporated document. Should Council resolve to increase the rate of the open space contribution, Council’s Strategic Planning Department will seek to include the recommendations of the decision as an addendum to the current policy. The Public Open Space Strategy 2007-2012 is in the preliminary stages of review. Review of this strategy will involve community consultation and will include further detail to support a planning scheme amendment to include a public open space contribution rate of 5% or more in the schedule to Clause 52.01.

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PUBLIC OPEN SPACE CONTRIBUTION REVIEW cont’d CONSULTATION

• • • • •

Covering letters issued in relation to any subdivision permit issued from 21 May 2013. Posted notifications at Banyule City Council’s Planning Counter (Rosanna). A letter to owners associated with development permits (three lots or more) issued within the last 24 months on 30 April 2014. Notification of the proposal in The Banyule Banner. Notification of the proposal on The Banyule City Council’s Website.

SUMMARY OF SUBMISSIONS A total of 24 submissions opposing and 1 submission in support of the proposal have been received, a summary of the comments is as follows: • • • • • • • • • • • • • • •

Insufficient strategic justification has been supplied to enable the increase in the contribution. Council is referring to an outdated strategy and this should be reviewed and updated prior to any decision being made. No transitional arrangements have been included in the proposal. No prior consultation has been undertaken; therefore developers are unable to allow for this extra fee in their feasibility studies for existing developments. The current ‘sliding scale’ is considered to be fair. The proposed increase in contribution fees encourages large scale developments rather than smaller infill development and reduces the commercial viability of 2-5 dwelling developments. The proposal will result in an increase in appeals to the Tribunal. The proposal should not remove Council’s ability to use discretion in its determining the required rate of contribution. The increase will be passed on to eventual purchasers of the land. Developers will choose not to develop in Banyule and take their proposals to other Councils. The value of land will increase over time; therefore the amount of the contribution is ever increasing. Consideration needs to be given to re-subdivided Lots Regard needs to be given to the number of additional lots created rather than a specific amount of lots. The ‘blanket’ 5% request for a contribution does not recognise the difference between land in lieu or financial contribution. Queries raised in relation to procedures around administration of contributions.

RESPONSE TO SUBMISSIONS Key themes evident in the submissions relate to strategic justification, transitional arrangements, discretion and administration of contributions.

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4.4

Council publicised its intention to increase the open space contribution and requested public comment in relation to the proposal in the following manner:

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PUBLIC OPEN SPACE CONTRIBUTION REVIEW cont’d

4.4

Public Open Space Strategy Further detailed work will be undertaken to inform the preparation of a Planning Scheme Amendment which will seek to specify a 5% or greater contribution rate at the schedule to Clause 52.01 of the Banyule Planning Scheme. Banyule’s Public Open Space Strategy is currently under review and this will provide the basis for this further work. Transition A number of submissions have been received from land owners / developers that are currently constructing approved multi-dwelling developments or have a ‘live’ planning permit for a multi-dwelling development. A major concern for owners/developers is that in undertaking a development project, that have not factored an unforseen increase in into the project costing. These concerns are acknowledged and it is appropriate to include transitional arrangements within the recommendation. Transitional arrangements could be considered which provide for varying degrees of grace for landowners and developers which are constructing or intend to act on an existing approval. Four options are provided below in order of least to most gracious. 1.

Apply the amended rate to all subdivision permit decisions (where a public open space contribution is payable) as of the 1 July 2014 All subdivision applications currently live in the system that are approved after 1 July 2014 and any new applications would be subject to a 5% public open space contribution.

Apply the amended rate to all subdivision permits (where a public open space contribution is payable) to subdivision applications lodged after 1 July 2014. All subdivision applications currently live in the system would not be subject to the 5% public open space contribution.

Apply the amended rate to all subdivision permits (where a public open space contribution is payable) as of the 1 July 2014, unless there is a pre-existing development approval. The amended rate would only to apply where the related development permit was granted after 1 July 2014.

Apply the amended rate to all subdivision permits (where a public open space contribution is payable) for applications lodged after 1 July 2014, unless a related development application was received before 1 July 2014 The amended rate would only apply to subdivision applications which relate to development applications lodged after 1 July 2014.

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It is considered that option 3 outlined above is a fair and appropriate method of implementation and is considered to lessen any unforseen costs for land owners / developers. It is noted that no transitional arrangements are proposed for vacant land subdivisions and that any new application for a vacant land subdivision lodged after 1 July 2014 would be subject to the 5% contribution rate. Discretion The current proposal does not eliminate Council’s ability to use its discretion when making a decision on the required rate or method for public open space. All decisions are made in accordance with Section 18 of the Subdivision Act 1988 and the proposed change will not eliminate alternative requirements (e.g. land contribution) should it be deemed appropriate. Council’s decision making in relation to determining public open space contribution will continue to take into account the net increase in lots created as part of a subdivision. Administration The following comments are made with regard to the current administration practices in relation to Public Open Space Contributions: •

• •

Public Open Space contributions are registered against the planning/subdivision approval and property address. While a report could be readily prepared for ‘recent history’ applications which would outline the contribution per property, it would not be practical to detail each contribution to the location of expenditure. Public Open Space contributions are, however, paid into a reserve ledger and the money must be spent on open space projects. Annually, more money is spent on open space than received through Public Open Space Contributions.

CONCLUSION Following consideration of submissions, it is considered reasonable to seek a 5% Public Open Space Contribution for all subdivision permits that result in an increase of 2 lots or more, (including an additional 1 lot should it be determined that the lot could be further subdivided) from 1 July 2014, subject to the inclusion of appropriate transitional arrangements. RECOMMENDATION That Council: 1.

Seek a 5% Public Open Space contribution for all subdivision permits that result in an increase of 2 lots or more, (including an additional 1 lot should it be determined that the lot could be further subdivided) unless the subdivision application was received before 1 July 2014 or there is a related development approval issued prior to 1 July 2014.

Prepare an addendum to the current Public Open Space Strategy (2007 – 2012) and the Planning Department’s Fee Schedule to incorporate a rate of 5% for Public Open Space contributions and detail the transitional arrangements.

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4.4

PUBLIC OPEN SPACE CONTRIBUTION REVIEW contâ&#x20AC;&#x2122;d 3.

Consider preparation of a Planning Scheme Amendment to formalise a 5% Public Open Space contribution rate in the schedule to Clause 52.01 of the Banyule Planning Scheme as part of its future Strategic Planning Work Program.

Continue the general review of the Residential Subdivision of Vacant Land Guidelines once there is certainty in relation to the outcome of Planning Scheme Amendment C100 (New Residential Zones).

ATTACHMENTS Nil

Ordinary Meeting of Council - 23 June 2014

Page 34

4.5

REAR OF 1045-1059 HEIDELBERG ROAD, IVANHOE - PROPOSED DISCONTINUANCE AND SALE OF UNUSED 'ROAD' AND DRAINAGE RESERVE

Author:

Lorraine James - Property Officer, City Development

Ward:

Griffin

File:

F2013/421

4.5

Place – Sustainable Amenity and Built Environment

SUMMARY To consider the discontinuance and sale of the unused ‘road’ adjacent to the rear of 1045-1059 Heidelberg Road, Ivanhoe, and the vesting, removal of reserve status and sale of the drainage reserve adjacent to the unused ‘road’. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”. BACKGROUND A request has been received from the owner of 1045-1059 Heidelberg Road, Ivanhoe (adjacent land), for Council to consider a proposal to sell that part of the unused ‘road’ currently enclosed within its fence line. The unused ‘road’ is shown in two parts as RW437 on the plan in Figure 1 below. The northern part of the unused ‘road’, comprising 149m2, is included in the fence line of the adjacent land and the southern part, comprising 11m2, forms part of the Darebin railway station car park. Also included in the fence line of the adjacent land is a drainage reserve, comprising 50m2, shown in Figure 1. The drainage reserve land abuts railway land adjacent to the Darebin railway station platform. An application for a Planning Permit (P220/2014), seeking to use and develop the adjacent land to accommodate a four storey building and two levels of basement car parking has recently been refused on the grounds that, among other things, in the order of 13 apartment balconies or decks encroach into the unused ‘road’ and the proposal failed to provide an effective landscape buffer to soften and screen the rail corridor and visibility of the development. It is likely that any future application will be reliant on the ownership of the unused ‘road’ and the drainage reserve.

Ordinary Meeting of Council - 23 June 2014

Page 35

Place – Sustainable Amenity and Built Environment

4.5

REAR OF 1045-1059 HEIDELBERG ROAD, IVANHOE - PROPOSED DISCONTINUANCE AND SALE OF UNUSED 'ROAD' AND DRAINAGE RESERVE cont’d

Figure 1: Site Location Plan

There have been a number of complaints in relation to the unsightly nature of the land from the general public, in particular, railway commuters. The unused ‘road’ does not portray the physical characteristics of a ‘road’ and the drainage reserve does not appear to be used for the purposes for which it has been reserved on title. Title searches at Land Registry confirm that the unused ‘road’ and drainage reserve are registered in the names of the original subdividers.

Ordinary Meeting of Council - 23 June 2014

Page 36

Place – Sustainable Amenity and Built Environment

REAR OF 1045-1059 HEIDELBERG ROAD, IVANHOE - PROPOSED DISCONTINUANCE AND SALE OF UNUSED 'ROAD' AND DRAINAGE RESERVE cont’d

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. Section 20 provides that “A person must not be deprived of his or her property other than in accordance with law”. It is considered that the subject matter does not raise any human rights issues. The power to discontinue a ‘road’ and sell the resultant land is conferred on Council pursuant to section 206 and Clause 3 of Schedule 10 of the Local Government Act 1989. Section 207A of the Act provides that a person may make a submission in respect of a proposal to discontinue a ‘road’ under Clause 3 of Schedule 10 of the Act. TECHNICAL CONSIDERATION SERVICE AUTHORITY CONSIDERATIONS Consultation with the relevant service authorities reveal that there are no assets contained within the unused ‘road’ and drainage reserve. ENGINEERING CONSIDERATIONS Council’s engineers have advised that the unused ‘road’ and drainage reserve do not contain drainage assets nor will the land be required for future drainage purposes. PLANNING CONSIDERATIONS The Banyule Planning Scheme governs the use and development of land within the municipality and the Banyule City Council is the responsible authority administering the scheme. The land, under the planning scheme, is included in the Residential 1 (R1Z) zone and affected by Vegetation Protection (VPO3) overlay controls. The unused ‘road’ and drainage reserve land are located in Precinct 1 - Darebin Station Precinct of the Ivanhoe Structure Plan. The unused ‘road’ and drainage reserve land are currently affected by a Design and Development Overlay Schedule 11 (DDO11) which is a temporary control that is due to expire on 31 May 2015. Banyule Planning Scheme Amendment C93 will implement the DDO11 on a permanent basis. This matter was heard by an independent Planning Panel on 13 and 14 May 2014 and Council is awaiting the Panel's report and recommendations. If approved, the unused ‘road’ and drainage reserve land will be re-zoned from R1Z to Mixed Use (MUZ) zone. The interim and permanent DDO controls impose setbacks from the railway line. This means that any landowners wanting to develop land along this section of Heidelberg Road must achieve the setbacks outlined in the DDO. In this instance, Setback Standard 4 applies to the adjacent land. This Setback Standard provides for a landscape setback and requires that buildings should be setback: • •

3 metres from the property boundary; or 4 metres from the property boundary to preserve an existing landscaped area.

Ordinary Meeting of Council - 23 June 2014

Page 37

4.5

HUMAN RIGHTS CHARTER

Place – Sustainable Amenity and Built Environment

4.5

REAR OF 1045-1059 HEIDELBERG ROAD, IVANHOE - PROPOSED DISCONTINUANCE AND SALE OF UNUSED 'ROAD' AND DRAINAGE RESERVE cont’d The intent of the landscape setback is to provide for a landscaped area to enhance the amenity of occupants of any new development and to soften the appearance of new development when viewed from the rail corridor and Salisbury Avenue. The landscape setback is also intended to prevent a 'back of house' approach to development and therefore discourage graffiti. The proposed vesting and removal of reserve status from the drainage reserve land and discontinuance of the unused ‘road’ is unlikely to have any impact on the intent of the DDO11. From a Strategic Planning point of view, there is no concern with this proposal and to the potential sale of the resultant land to the owner of 1045-1059 Heidelberg Road, Ivanhoe. Banyule’s Residential Neighbourhood Character Policy at Clause 22.02 of the Banyule Planning Scheme includes the area within its Garden Suburban (GS3) precinct. Development Planning advice indicates a preference to limit the use and development of the unused ‘road’ and drainage reserve land for landscaping purposes only, in order to maintain compliance with the prescribed setback requirements of DDO11. Notwithstanding this consideration of the use of the land and integration with the adjoining land and future planning applications a planning consideration required at the time of assessing such application. ENVIRONMENTAL CONSIDERATIONS Environmental Services advised there is a Eucalyptus sp. on the drainage reserve land but was unable to verify its species, or that of other shrubs present, due to the inability to access the site. From a distance, the shrubs would appear to be weed species; one most likely Pittosporum undulatum. These could be removed but the retention of the Eucalyptus sp. is imperative. It is a well formed, mature Gum tree with good life expectancy and carrying capacity for local wildlife. There would be no concerns with the proposal to discontinue the unused ‘road’ and the vesting, removal of reserve status and sale of the land, provided any future development provides for the retention of the Eucalyptus sp. the implementation of the correct Tree Protection Zones–Australian Standard (TPZ) for this specimen tree. Notwithstanding this advice the consideration of the merits of removing the tree would be part of the assessment of any future planning application. LEGAL CONSIDERATION STATUTORY PROCEDURES Local Government Act 1989 The power to discontinue or remove the ‘road’ status and to sell the land is conferred on Council pursuant to Section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and Sections 189 and 223 of the Local Government Act 1989. Public notice of Council’s intention to remove the ‘road’ status, and sell the land, must be given in accordance with Council’s Official Newspaper Policy and a valuation be obtained no more than six months prior to the date of sale.

Ordinary Meeting of Council - 23 June 2014

Page 38

Place – Sustainable Amenity and Built Environment

REAR OF 1045-1059 HEIDELBERG ROAD, IVANHOE - PROPOSED DISCONTINUANCE AND SALE OF UNUSED 'ROAD' AND DRAINAGE RESERVE cont’d

The power to vest and remove the reserve status from land is conferred on Council pursuant to section 24A of the Subdivision Act 1988. Before proceeding under section 24A of that Act an application for planning permit must be made in accordance with Part 4 of the Planning and Environment Act 1987, to authorise the vesting of the reserve into Council’s name and removal of the reservation status from the land. POLICY CONSIDERATIONS PUBLIC NOTICE

Council’s Official Newspaper Policy provides as follows: “The Heidelberg Leader and/or Diamond Valley Leader and/or the Heidelberg and Valley Weekly, where appropriate be appointed as Council’s official newspapers for the purpose of providing public notice except where circumstances may be deemed appropriate to use The Age and/or the Herald sun for particular public notices.” For the purpose of giving public notice for this proposal it is noted that the “Heidelberg Leader” is the newspaper that is generally circulated in the Ivanhoe area. ROAD DISCONTINUANCE The proposal has been considered, having regard to the aims and objectives of the Rights of Way Strategy and Policy and the Guidelines for the Sale and Exchange of Council Land. It is considered that: • •

• • •

The unused ‘road’ and drainage reserve are not now or in the future, reasonably required for public use; Save for the southern 11m2 of road that forms part of the Darebin Railway Station car park, the unused ‘road’ does not portray the physical characteristics of a ‘road’. The unused ‘road’ and the drainage reserve land are enclosed within the fence line of 1045-1059 Heidelberg Road; The proposal will not impact on the movement of pedestrians or vehicles within the vicinity of the unused ‘road’; The proposal would not involve the destruction or removal of native vegetation; There is potentially only one buyer.

GUIDELINES FOR THE SALE AND EXCHANGE OF COUNCIL LAND The Guidelines for the Sale and Exchange of Council Land (adopted by Council in April 2009) provide that the sale of Council-owned land should be conducted through a public process, unless circumstances justify an alternative method of sale. In this instance there is only one potential buyer, namely an abutting owner. Nevertheless, any sale of Council-owned land should be in the best interest of the community and provide the best result, both financial and non-financial for Council and the community.

Ordinary Meeting of Council - 23 June 2014

Page 39

4.5

Subdivision Act 1988 and Planning and Environment Act 1987

Place – Sustainable Amenity and Built Environment

4.5

REAR OF 1045-1059 HEIDELBERG ROAD, IVANHOE - PROPOSED DISCONTINUANCE AND SALE OF UNUSED 'ROAD' AND DRAINAGE RESERVE cont’d Even if the applicant is not prepared at this point in time to purchase the resultant land from the unused ‘road’ and the land, consideration should be given to the carrying out of the necessary statutory procedures to obtain title to the land in question; thereby protecting the land from any potential claims for adverse possession. CONCLUSION The relevant matters of Council’s policy regarding the discontinuance and sale of the unused ‘road’ immediately adjacent to the rear of 1045-1059 Heidelberg Road, Ivanhoe, and the vesting, removal of reserve status and sale of the adjoining drainage reserve have been considered. It is now appropriate to proceed to a process to discontinue the unused ‘road’, and vest the reserve, and ultimately consider whether or not to sell the resultant land. Service authorities and Council officers have commented on aspects of the policies that relate to this proposal. For all intents and purposes the unused ‘road’ does not portray the physical characteristics of a ‘road’ and the drainage reserve land is not required for the purposes for which it is currently reserved. There is no strategic or long term purpose to retain the road or reserve status on the land. The unused ‘road’ and drainage reserve land have been enclosed within the fence line of 1045-1059 Heidelberg Road, Ivanhoe for many years. Therefore there appears to be no impediment to Council forming the view that the unused ‘road’ and the drainage reserve land are no longer required for public use. Council should now direct that: a.

pursuant to section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice, in the “Heidelberg Leader”, of its intention to discontinue the unused ‘road’; and pursuant to Part 4 of the Planning and Environment Act 1987 and Section 24A of the Subdivision Act 1988, the statutory procedures be commenced to authorise by permit, the vesting of the reserve in Council’s name and the removal of the reservation status from the drainage reserve land; and pursuant to Sections 189 and 223 of the Local Government Act 1989, the statutory procedures be commenced to give public notice, in the “Heidelberg Leader” of its intention to sell the drainage reserve land; following consideration of submissions, Council will decide whether or not to sell the land from the unused ‘road’ and drainage reserve land to the owner of 1045-1059 Heidelberg Road, Ivanhoe, or retain for the land for municipal purposes.

Ordinary Meeting of Council - 23 June 2014

Page 40

Place – Sustainable Amenity and Built Environment

REAR OF 1045-1059 HEIDELBERG ROAD, IVANHOE - PROPOSED DISCONTINUANCE AND SALE OF UNUSED 'ROAD' AND DRAINAGE RESERVE cont’d RECOMMENDATION

Being of the opinion that: a)

the unused ‘road’ adjacent to the rear of 1045 – 1059 Heidelberg Road, Ivanhoe (unused ‘road’), is not reasonably required as a ‘road’ for public use; and the drainage reserve land adjacent to the unused ‘road’ (drainage reserve land) is no longer required for the purposes for which it is currently reserved;

Now directs that: (i)

(ii)

(iii)

(iv)

pursuant to Section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and Sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice, in the “Heidelberg Leader”, of its intention to discontinue the unused ‘road’ and to sell or retain the resultant land for municipal purposes; pursuant to Part 4 of the Planning and Environment Act 1987 and Section 24A of the Subdivision Act 1988, the statutory procedures be commenced to authorise by permit, the vesting of the reserve in Council’s name and the removal of the reservation status from the drainage reserve land; and pursuant to Sections 189 and 223 of the Local Government Act 1989, the statutory procedures be commenced to give public notice, in the “Heidelberg Leader” of its intention to sell or retain the drainage reserve land for municipal purposes following consideration of submissions, Council will decide whether or not to sell the land from the unused ‘road’ and drainage reserve land.

Consider a further report to hear submissions, if any, received in response to the public notices referred to in item 1 above.

ATTACHMENTS Nil

Ordinary Meeting of Council - 23 June 2014

Page 41

4.5

That Council:

4.6

ENDING OF SECTION 173 AGREEMENT - 27 PARKLANDS AVENUE, BRIAR HILL

Author:

Vi Tran - Development Planner, City Development

File:

F2014/439

SUMMARY This report requests that Council consider whether or not it agrees ‘in principle’ to the ending of a Section 173 agreement (AG737677D) which is an agreement between Council and the owner of 27 Parklands Avenue, Briar Hill. The agreement relates to Planning Permit P177/2009 (2 dwellings) which has expired and is no longer sought to be acted on. The purpose of the agreement is to enable an approved subdivision of the land on the basis that the land created is only developed in accordance with Planning Permit P177/2009. The ending of the agreement is requested by the landowner to facilitate the development of the land in accordance with an alternative Planning Permit P933/2011 issued by the Tribunal following Council’s refusal of this alternative development proposal. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

Ordinary Meeting of Council - 23 June 2014

Page 42

4.6

Place – Sustainable Amenity and Built Environment

ENDING OF SECTION 173 AGREEMENT - 27 PARKLANDS AVENUE, BRIAR HILL cont’d

4.6

LOCALITY PLAN

BACKGROUND/HISTORY A detailed history of the application is included in Attachment 1. PUBLIC NOTIFICATION There are no other parties to the agreement and therefore no public notification is necessary under Section 178C of the Planning and Environment Act 1987. PLANNING CONTROLS Planning controls are detailed in attachment 2 and summarised in the table below: Control Residential 1 Zone

Clause 32.01

Vegetation Protection Overlay (VPO1)

42.02

Design and Development Overlay (DDO8)

42.03

Ordinary Meeting of Council - 23 June 2014

Permit Triggered Yes. A Planning Permit is required for more than one dwelling on the allotment. No. There are no VPO1 trees that will be impacted by the proposed development. Yes. A Planning Permit is required for buildings and works (retaining wall and accessway) under the canopy dripline of VPO1 protected trees (Tree 14, Eucalyptus Polyanthemos).

Page 43

Place – Sustainable Amenity and Built Environment

ENDING OF SECTION 173 AGREEMENT - 27 PARKLANDS AVENUE, BRIAR HILL cont’d

4.6

TECHNICAL CONSIDERATION A request has been received to end Section 173 agreement (AG737677D). The ending of the agreement is requested by the landowner to facilitate the development of the land in accordance with an alternative Planning Permit P933/2011 issued by the Tribunal following Council’s refusal of this alternative development proposal. Changes to the Planning and Environment Act 1987 has established a process for ending a Section 173 agreement (ending by a Section 178A proposal). The process sets out that the first decision that Council is required to make is whether it agrees ‘in principle’ to the ending of the agreement. While there is no criteria which guides whether ‘in principle’ support should be given, it is suggested that Council should consider Section 178B(2): (a) (b) (c) (d) (e) (f)

the purpose of the agreement; and whether and why the agreement is no longer required; and whether the ending of the agreement would disadvantage any person, whether or not a party to the agreement; and the reasons why the responsible authority entered into the agreement; and any relevant permit or other requirements the land is subject to under the Subdivision Act 1988; and any other prescribed matter

Purpose of this Section 173 Agreement The agreement relates to Planning Permit P177/2009 (2 dwellings) which has expired and is no longer sought to be acted on. The purpose of the agreement is to enable an approved subdivision of the land on the basis that the land created is only developed in accordance with Planning Permit P177/2009. It is noted that this Section 173 Agreement does not prevent an alternative development proposal to be contemplated and applied for on the site. It is also noted that the subdivision permit will expire if the Statement of Compliance is not issued before the 23 September 2014. Is the Section 173 Agreement no longer required? A request to end this Agreement was made to Council as the Section 173 Agreement is no longer required. This is because Planning Permit (P523/2008) approved for ‘Multi Dwelling Development comprising the construction of a single storey dwelling (with undercroft garage) alongside of an existing dwelling’ approved 2 February 2009 and the Subdivision Permit (P177/2009) approved for the ‘Two Lot Subdivision’ approved 26 May 2009, will expire if the Statement of Compliance is not issued before the 23 September 2014. Will the ending of the agreement disadvantage any person? As there are no other persons party to the agreement, it is considered that the ending of the agreement would not disadvantage any persons.

Ordinary Meeting of Council - 23 June 2014

Page 44

Place – Sustainable Amenity and Built Environment

ENDING OF SECTION 173 AGREEMENT - 27 PARKLANDS AVENUE, BRIAR HILL cont’d

4.6

While the ending of the agreement would facilitate an approved development that has been suggested as being contrary to Council Policy, it’s purpose is not to control alternative development proposals which do not benefit from the subdivision of the land referenced in the agreement. Other Considerations There has been a change in policy since the agreement was entered into. Council’s Residential Neighbourhood Character Policy at Clause 22.02 was revised by Amendment C68, Residential Neighbourhood Character Policy, gazetted on 20/06/2013. This subsequently placed the site in the Bush Garden East Precinct of Council’s Residential Neighbourhood Character Policy (formerly Bush Garden Precinct 1). In considering the merits of the alternative planning application that Council refused on the site, the Tribunal considered the application against the former Neighbourhood Character Strategy. Council could take a view that it does not support the alternative proposal supported by the Tribunal and that it is not a preferred outcome for this site. Accordingly a position to refuse to give it’s ‘in principle’ support to the ending of the agreement would be appropriate. It is suggested that Council could further consider that the alternative proposal has not been considered against Council’s current Neighbourhood Character Strategy and that ‘in principle’ support to ending the agreement is not appropriate. Alternatively, Council could consider that the Section 173 relates, purely and simply, to the initial development proposal and that it is appropriate to agree ‘in-principle’ to the ending of the agreement further noting that: • •

Council could consider whether the development approved by the Tribunal is appropriate under the current Neighbourhood Character Strategy if and when an extension of time request to extend the timeframes of the permit is made. The Tribunal has tested the merits of the alternative proposal and determined the development is generally in accordance with the Banyule Planning Scheme, that it is fair and appropriate to give in principle support to the Section 173 Agreement to be ended to facilitate the development of the approved Planning Permit (P933/2011).

Appeal Provisions It is suggested that any decision to refuse to give ‘in principle’ support could be appealed under Section 149 of the Planning and Environment Act 1987 which would consider the lawfulness of the decision rather than the merits. CONCLUSION On balance, it is considered that it is fair and reasonable for Council to agree ‘in principle’ to the ending of the agreement on the basis that: • •

The purpose of the agreement was to control a development outcome which has been abandoned with the relevant approvals having expired. While Council disagrees with the appropriateness of the alternative proposal, this has been supported by the Tribunal and a lawful permit exists.

Given the original purpose of the Agreement this is the approach recommended.

Ordinary Meeting of Council - 23 June 2014

Page 45

Place – Sustainable Amenity and Built Environment

ENDING OF SECTION 173 AGREEMENT - 27 PARKLANDS AVENUE, BRIAR HILL cont’d Alternatively, Council could take the view that it does not agree to the ending of the agreement as:

4.6

• •

The ending of the agreement would facilitate an alternative proposal that was deemed to be contrary to Council’s previous Neighbourhood Character Strategy. The alternative proposal has not been tested against the current version of Council’s Neighbourhood Character Strategy.

RECOMMENDATION That Council: 1.

Pursuant to Section 178A3 of the Planning and Environment 1987, agree, ‘in principle’, to the ending of Section 173 Agreement AG737677D dated 7/9/2009 that was registered on the Certificate of Title (Vol 08210, Folio 553): and

Notify the applicant in writing.

ATTACHMENTS No.

Title

Background / History

195

Planning Controls

197

Ordinary Meeting of Council - 23 June 2014

Page

Page 46

Participation – Community Involvement in Community Life

SUMMARY REPORT OF 2014 BANYULE COMMUNITY SATISFACTION SURVEY RESULTS.

Author:

Peter Utri - Manager Organisational Performance, Corporate Services

File:

F2014/

5.1

SUMMARY This report presents a summary of highlight findings from the Office of Local Government 2014 State Wide Community Satisfaction Survey. This report summarises the key overarching results of the Survey. The report summarises Council’s relative performance against benchmark councils in the Inner Metropolitan area and provides analysis of various demographic groups within Banyule. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction of “engage meaningfully with our community”. BACKGROUND The Office of Local Government 2014 State Wide Community Satisfaction Survey was conducted by Computer Assisted Telephone Interviewing (CATI) as a representative random probability survey of residents aged 18+ years in Banyule City Council. The Survey sample matched to the Banyule City Council was undertaken from an accredited supplier to cater to the diversity of residents in the Council, particularly younger people. This is the third survey Banyule has participated in under the new improved methodology. This follows on from 13 years of Community Satisfaction surveys undertaken under a different methodology and provider. A total of n=400 completed interviews were achieved in Banyule City Council. Survey fieldwork was conducted in the period of 31 January –11 March 2014. The 2013 results against which 2014 results are compared involved a total of n=400 completed interviews in Banyule City Council conducted in the period of 1 February – 24 March, 2013.

Ordinary Meeting of Council - 23 June 2014

Page 47

Participation – Community Involvement in Community Life

SUMMARY REPORT OF 2014 BANYULE COMMUNITY SATISFACTION SURVEY RESULTS. cont’d

5.1

The 2012 results against which results are compared involved a total of n=400 completed interviews in Banyule City Council conducted in the period of 4 May –30 June 2012. At 68, residents’ rating of overall performance in Banyule City Council is unchanged from 2013 and equal to the Inner Metropolitan average. Council’s rated overall performance is significantly higher than the State average of 61. Overall Council direction also rates on par with Banyule’s 2013 result, the Inner Metropolitan average and the State average. This is a very important measure given the directions Council has set and can be seen in conjunction with decisions Council has made regarding its ongoing financial sustainability. Positively, 73% of residents believe that Banyule City Council is headed in the right direction, indeed the proportion of residents who believe that Council is definitely headed in the right direction (15%) exceeds the total proportion of residents who believe Council is headed in the wrong direction (7% ‘definitely wrong direction’, 7% ‘probably wrong direction’). ADVOCACY The information contained in the detail of the report articulates many of the key areas of concern for our community and provides important indicators for the future direction of advocacy issues for Council. The Survey also directly deals with the Community’s perception of the importance of advocacy, and Councils’ performance on behalf of the Community in the advocacy sphere. FUNDING IMPLICATIONS The results of the Survey are used as a tool to further inform Council regarding the views of the community around Council services and the community’s perceptions of value for money. This information helps Council form its views as to the areas of concern the community may have for the • • •

Increased application of resources. The balance of rates vs services The perceptions of quality and satisfaction around service provision

The information is part of a broad suite of data that helps inform our decision making and policy development. POLICY IMPLICATIONS The results of the satisfaction survey are used as a tool to further to inform Council as to the views of the community around our services. The information is part of a broad suite of data that helps inform our decision making and policy development.

Ordinary Meeting of Council - 23 June 2014

Page 48

Participation – Community Involvement in Community Life

SUMMARY REPORT OF 2014 BANYULE COMMUNITY SATISFACTION SURVEY RESULTS. cont’d

The survey captured the views of 400 residents and is a reliable and statistically valid sample of the views of the community. The changed and improved methodology of the survey has now had three sample years of data to compare with trends emerging for use by Council.

5.1

CONSULTATION

DISCUSSION Figure 1. Key performance Comparison by Year and Benchmark Performance Measures

Banyule 2012

Banyule 2013

Banyule 2014

State-wide 2014

Inner Melbourne Metro 2014 68

OVERALL PERFORMANCE COMMUNITY CONSULTATION (Community consultation and engagement) ADVOCACY (Lobbying on behalf of the community) CUSTOMER SERVICE OVERALL COUNCIL DIRECTION

74 55

78 57

78 55

74 55

72 53

Figure 2. Key performance comparisons by year Benchmark and Demographic Performance Measures

Banyule 2014

vs. Banyule 2013

OVERALL PERFORMANCE COMMUNITY CONSULTATION (Community consultation and engagement) ADVOCACY (Lobbying on behalf of the community) CUSTOMER SERVICE OVERALL COUNCIL DIRECTION

Equal

2 points lower

2 points higher

Equal

2 points lower

Ordinary Meeting of Council - 23 June 2014

vs. Inner Melbourne Metro 2014 Equal

vs. Statewide 2014

Highest score amongst

Lowest score amongst

7 points higher Equal

18-34 year olds Men

35-49 year olds 50-64 year olds

2 points lower

1 points lower

18-34 year olds

35-49 year olds

4 points higher Equal

6 points higher 2 points higher

Women

Men

18-34 year olds

50-64 year olds

Page 49

Participation – Community Involvement in Community Life

SUMMARY REPORT OF 2014 BANYULE COMMUNITY SATISFACTION SURVEY RESULTS. cont’d

5.1

Number of Respondents who have had contact with Council in the last 12 months

Have had Contact Have not had contact

2014 68%

2013 64%

2012 57%

32%

36%

43%

The number of people reporting having contact with Council in the last 12 months is very high and has grown. This improves the importance of the data and indicates Council’s reach is increasing. Council Direction The number of responses for the survey needs to be taken into account when compared to the population. However, the following figures provide Council with a level of comfort that it is delivering a relatively strong and supported strategy. The overall score for Council direction is consistent with the sectorhowever the breakdown in data confirms a majority of people in support of Council maintaining and evolving services compared to a significant reduction in services for rate reduction. Council Direction over last 12 months

•66% stayed about the same, down 1 point on 2013

Direction Banyule City Council is headed

•73% right direction (15% definitely, 58% probably) •14% wrong direction (7% definitely, 7% probably) •13% could not say

Rates/service trade-off

•51% prefer rate rise •34% prefer service cuts •15% could not say

Ordinary Meeting of Council - 23 June 2014

Page 50

Participation – Community Involvement in Community Life

SUMMARY REPORT OF 2014 BANYULE COMMUNITY SATISFACTION SURVEY RESULTS. cont’d

% Definitely prefer rate rise

% Probably prefer rate rise

% Definitely prefer service cuts 14

% Can't say

% Probably prefer service cuts 20

2014 Banyule 2013 Banyule 2012 Banyule State-wide

18 12

Inner Melbourne Metro North

South

Men Women 18-34 35-49 50-64 65+

19 16 22 15 20 12

35 31 37 34 26 33

18 23 26 18 22 15

17 12 2 19 18 21

11 19 12 13 15 20

Ordinary Meeting of Council - 23 June 2014

Page 51

5.1

Annual, Sector and Demographic comparisons of Rate vs Service cuts by %

Participation – Community Involvement in Community Life

SUMMARY REPORT OF 2014 BANYULE COMMUNITY SATISFACTION SURVEY RESULTS. cont’d

5.1

Overall key areas of Council Satisfaction and Dissatisfaction Services and Issues Where Council Is Doing Best in Parks and gardens

% of responses 16

Services and Issues Where Council Needs to Improve Traffic management

% of responses

Recreational/Sporting facilities

Communication

Waste management

Community facilities

Customer service

Community support services Environmental sustainability Councillors

6 6

Community consultation Inappropriate development General maintenance of public areas Sealed road maintenance Parking availability

Parks and gardens

Public areas

Nothing

Town planning/Permits Footpaths/Walking tracks Don’t Know Nothing

5 5

5 4

4 7

CONCLUSION Council continues to respond and deliver strongly on a State Wide and Inner Metropolitan sector comparative basis, in the Community Satisfaction surveys. Council will continue to analyse the detailed information and will utilise this information to help plan for future services for the community. The Survey also provides Council with a strong understanding around several key advocacy issues that need to be taken up for the community, particularly in the areas of traffic management and planning. Council is able to adjust how it works with its community in response to the information contained in the survey using examples of areas of improvement indicated by the Survey and the ways in which Council communicates with the community.. The community is seeking more communication, a greater say in these plans, with a focus on maintaining our local areas. RECOMMENDATION That Council notes the summary of highlight findings from the Office of Local Government 2014 State Wide Community Satisfaction Survey.

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SUMMARY REPORT OF 2014 BANYULE COMMUNITY SATISFACTION SURVEY RESULTS. cont’d

5.1

ATTACHMENTS Nil

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5.2

PROPOSED BUDGET & CITY PLAN CONSIDERATION OF WRITTEN SUBMISSIONS

Author:

Peter Utri - Manager Organisational Performance, Corporate Services

File:

F2014/647 and F2014/712

SUMMARY To formally consider written submissions received regarding the Proposed Budget 2014-2015 and Draft City Plan 2013-2017 (Year 2). At the Council Meeting on 5 May 2014, notice was given for ‘Preparation of the Budget for the period 1 July 2014 to 30 June 2015’ and ‘Preparation of Banyule’s City Plan 2013-2017 (Year 2)’, including notification of the exhibition period for public submissions. This is a statutory requirement under the Local Government Act 1989 and enables members of the community to make a formal submission under section 223 of the Act. Copies of the proposed Budget 2014-2015 and City Plan 2013-2017 (Year 2) were then made available for community comment from 6 May to 4 June 2014. In addition, Banyule advertised a series of Budget information sessions for the Community to enhance the understanding of the Budget make up and the processes involved in making a submission to the Budget and City Plan In order to increase the transparency of the process, a progress report was presented at the 2 June 2014 Council Meeting to inform Council and the community about written submissions received to 5.00pm on 26 May 2014 for the Proposed Budget 2014-2015 and Draft City Plan 2013-2017 (Year 2). Formal submissions were received until close of business 4 June 2014. Late submissions have been provided to Councillors and it is at Council’s discretion whether they will be considered. Late submissions do not receive an “as of right” ability to speak to the Budget or City Plan. However, the opportunity for the community to put forward questions to Council exists at all Banyule’s Council meetings. All eligible submitters have been informed of their right to speak to their submission on the night they are considered by Council. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

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Participation – Community Involvement in Community Life

PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

This report is in line with Council’s City Plan key direction of “engage meaningfully with our community” and “Provide responsible financial management and business planning processes”. BACKGROUND At the Council Meeting on 5 May 2014, notice was given for ‘Preparation of the Budget for the period 1 July 2014 to 30 June 2015’ and ‘Preparation of Banyule’s City Plan 2013-2017 (Year 2)’, including notification of the exhibition period for public submissions. A copy of the proposed Budget 2014-2015 and City Plan was then made available for community comment from 6 May to 4 June 2014. This is a statutory requirement of under the Local Government Act 1989 and is known as section 223 submissions. This provides members of the public an opportunity to make a written submission on the draft documents as proposed by Council. It also gives the opportunity for submitters to speak and address the Council in support of their submission on the night they are decided upon by Council. A series of public meetings to explain the budget were held between 6:00pm and 7:00pm on the following dates at the following locations. Date

Venue

14 May, Wednesday 20 May, Tuesday 22 May, Thursday

Macleod Community Hall, Macleod McCubbin Room, The Centre Ivanhoe, Ivanhoe WaterMarc Meeting Room, Greensborough

Attendance levels at the public information sessions were relatively low. Further thought as to the promotion and development of these sessions will be considered for next year’s budget process. A progress report was presented at the 2 June 2014 Council Meeting to inform Council and the community about written submissions received to 5.00pm on 26 May 2014 for the Proposed Budget 2014-2015 and Draft City Plan 2013-2017 (Year 2). This interim step was undertaken to report on the progress of submissions to: • •

illustrate the nature of submissions received to that point in time give confidence to the community that all submissions receive due consideration in a timely manner preceding the final considerations and decisions on the night of adoption of the City Plan and Budget.

As at the conclusion of the public exhibition period, at 5.00pm on Wednesday, 4 June 2014, twenty-seven (27) formal submissions had been received in relation to the Budget and City Plan. A further two (2) formal submissions had been received at the time of preparing this report. All of the submissions received have been incorporated in this report and are presented for Council consideration. Any further late submissions received between the development of the report and the consideration on the night will be presented to Councillors in full.

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5.2

CITY PLAN

Participation – Community Involvement in Community Life

PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d A summary of all submissions received to date are contained within this report. Submissions are de-identified to the public where privacy concerns are evident.

5.2

All Councillors receive copies of all the full submissions for consideration. LEGAL CONSIDERATION Advertisements were placed in ‘The Age’ and Leader newspapers at the commencement of the public notice period. Copies of the City Plan and Budget were available on Council’s website and at the Ivanhoe, Rosanna and Greensborough Service Centres. These were available from Tuesday, 6 May 2014. The documents were also available at local libraries and neighbourhood houses. The required statutory notice advertisement appeared on Council’s website on Tuesday, 6 May 2014, and in ‘The Age’ on Wednesday, 7 May 2014. In accordance with the provisions of Section 223 of the Act, submitters will be provided with the opportunity to address Council in support of their submissions. The public notice has informed the community of Council’s intention to adopt Banyule’s City Plan 2013-2017 (Year 2) in accordance with Sections 125 and 126 of the Local Government Act 1989, at a Council Meeting on Monday, 23 June 2014. The public notice has also informed the community of Council’s intention to adopt Banyule’s Budget for 2014-2015 (in accordance with Section 130 of the Local Government Act 1989) at a Council Meeting on Monday, 23 June 2014. Council must consider any submissions on a proposal (or proposals) contained in the draft budget and Council Plan in accordance the Local Government Act 1989. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. It is considered that the subject matter of the City Plan does not raise any human rights issues but enhances the human rights of our community. As a part of Council’s commitment to community engagement, the City Plan and Budget have been developed through extensive consultation and engagement. This process of community involvement has promoted and facilitated specific rights outlined in the Charter, namely the right to take part in public life and the right to freedom of expression. The preparation and adoption of Council’s Budget facilitates the protection of many of our communities Human Rights as funding for many Council projects, programs and initiatives is directly related to protecting and enhancing the Human Rights of our community. Council continues to work on behalf of its community to ensure the upholding of Human Rights for all.

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d SUBMISSIONS RECEIVED

The submissions received are presented in a summary form. An analysis of the submissions has been undertaken to determine the nexus of the submission and its strength in meeting the strategic intent Council has outlined in its Proposed City Plan. This is not possible in all instances and is best fit in others. In Council’s final considerations the extent (if any) to which a proposal may achieve Council’s strategic aims for its community, its capacity to undertake the action, or the material impact on other aspects of the plan or budget, are analysed.

Submissions Submission on behalf of the Rotary Club of Bundoora. Summary: Mental Health Reserve park shelter: Application for $4000 to assist the Club in the construction of a ‘shelter’ over the BBQ area at Greenwood Park (Mental Health Reserve), Greenwood Drive, Bundoora.

Submission from a member of the community

2(a)

Summary: Emphasis on Ivanhoe library redevelopment The proponent has requested Council to concentrate on the development of the

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5.2

City Plan and Budget Submissions

Response Linkages to our strategic intent for the community for this type of public initiative exists in the following: Key direction: 3.1 Maintain and improve Banyule as a great place to live In the existing focus area: 3.1.4 Develop, renew and maintain Banyule’s public assets to defined and agreed standards Key direction: 3.4 Enhance Banyule’s public and open spaces In the existing focus areas: 3.4.2 Provide and maintain well designed public spaces that have great public amenity, are accessible and strengthen community connections 3.4.3 Provide suitable community gathering spaces and look for opportunities for new and shared spaces and facilities Key initiatives include: • Assess new opportunities for improving access to existing spaces and facilities. Key direction: 4.1 Engage meaningfully with our community In the existing focus area: 4.1.1 Engage community members in issues of local concern to develop local solutions and support community members to contribute their strengths, knowledge and capacity The following key direction most closely describes our strategic intent related to Ivanhoe library redevelopment project. This key direction is further articulated through focus areas and key initiatives, as follows: Key direction: 3.4 Enhance Banyule’s public and open spaces In the existing focus area: 3.4.2 Provide and maintain well designed public

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

5.2

Submissions Ivanhoe library as a priority initiative.

2(b)

Future budget projections and potential impacts on the residential property rates - The proponent has suggested Council needs to focus on restraint in future budget projections. The proponent is concerned about the impact on ratepayers from the levels of rate increases forecast in the strategic budget.

Ordinary Meeting of Council - 23 June 2014

Response spaces that have great public amenity, are accessible and strengthen community connections Key initiatives include: • Redevelop the Ivanhoe Library: − Complete drawings for the redevelopment of the Ivanhoe Library site The relevant key directions, focus areas and key initiatives that address these concerns are as follows. Key direction: 5.2 Provide responsible financial management and business planning processes In the existing focus areas: 5.2.1 Achieve a responsible budget Key initiatives include: • Review and update Council's 10 year capital works plan • Continue to actively pursue opportunities for aggregated collaborative procurement activities, eg. Municipal Association Victoria, Procurement Australia, Eastern Region and others. • Maintain our annual budget within accepted Victorian Auditor-General Office (VAGO) guidelines for prudent financial operation • Implement our rating strategic plan based on stability, equity, efficiency and transparency • Implement our Debt Plan actions • Continue rating at levels that support the increasing asset renewal and service cost shifting pressures faced by Council. 5.2.3 Develop sound long-term plans for capital works, asset maintenance and financial management Key initiatives include: • Review and relaunch our financial reporting format to provide improved transparency and simplification of information for our community on a quarterly basis. • Provide Council with the strategic financial information required to enable good governance of the Municipality on an ongoing basis • Finalise asset plans across all asset classes on an ongoing basis. 5.2.4 Create corporate planning and reporting processes that show what we are doing and how we are performing Key initiatives include: • Review the City Plan 2013-2017 (for Year 3) • Review corporate key performance indicators in line with state government requirements and best practice recommendations from the Local Government Performance Reporting

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Response Framework. • Ensure alignment of all strategic planning to the City Plan objectives and the organisation’s values. • Implement the financial reporting component in the Local Government Performance Reporting Framework (LGPRF).

5.2

Submissions

Submission on behalf of Austin Health:

Key direction: 4.3 Advocate on behalf of our community In the existing focus areas: 4.3.1 Work in partnership with community, groups, local agencies and different levels of government to advocate for improved services, infrastructure and social outcomes Key initiatives include: • Develop partnerships with State and Federal Government, key commercial and community organisations, to seek funding for the development of programs, services and facilities. • Continue to advocate to government agencies for the appropriate upkeep of non-council owned open space including: Parks Victoria land, Vic Roads reserves, and Melbourne Water reserves. • Actively engage with community groups and services to advocate for responsive and sustainable services. • Advocate to Government and key organisations for improved outcomes for people in Banyule who are aged or have a disability (ie Community Transport, Commonwealth Aged Care Reforms and National Disability Insurance Scheme) 4.3.2 Identify opportunities for more equitable funding and service arrangements with state and federal government Key initiatives include: • Represent to our community the effects of cost shifting from other levels of government and its impact on Banyule. Linkages to our strategic intent for the community for this type of public initiative exists in the following:

Summary: The Wellness Walk 2014 Sponsorship Arrangements. The submission is a request for Sponsorship (by Banyule City Council) of ‘The Wellness Walk 2014’ in the form of a

Key direction: 1.1 Promote and support health and wellbeing In the existing focus area: 1.1.3 Foster communities that support and create opportunities for people to live healthy and fulfilling lives. Key initiatives include: • Support community groups with community grants and access to buildings

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS contâ&#x20AC;&#x2122;d

5.2

Submissions cash contribution of $20,000 and in-kind support valued at $18,000.

Response Key direction: 1.2 Provide services for people at important life stages Key direction: 3.3 Support thriving commercial and retail activity In the existing focus area: 3.3.1 Support activity centres to enhance local retail and commercial activity Key direction: 4.1 Engage meaningfully with our community In the existing focus areas: 4.1.1 Engage community members in issues of local concern to develop local solutions and support community members to contribute their strengths, knowledge and capacity 4.1.2 Listen and respond to our community, especially under-represented groups Key direction: 4.2 Encourage diverse and inclusive community participation In the existing focus areas: 4.2.1 Work in partnership with the community to promote inclusion, diversity and good local governance 4.2.2 Encourage people to participate in volunteer and community activities 4.2.3 Ensure the access and connectedness of under-represented groups to Council facilities, activities and services

Submission on behalf of the Livingstone Community Centre (LCC): Summary: The submission is presented in support of a program initiative within the proposed budget which currently sees the

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

Submission on behalf of the Watsonia Traders Association: Summary: The submission is a request for Sponsorship (by Banyule City Council) of ‘Watsonia Motor Show November 2014’ in the form of a cash sponsorship of $15,000

Response • Support Neighbourhood Houses to provide community and education programs, including: − Increase overall recurrent support funding to Neighbourhood houses (additional $65,000 budgeted per annum)

5.2

Submissions support of Neighbourhood Houses and Learning Centres throughout Banyule increasing to $15,000 (plus CPI) funding per annum for the next four years.

Key direction: 1.2 Provide services for people at important life stages Key direction: 1.4 Celebrate and promote Banyule’s diversity and heritage In the existing focus area: 1.4.1 Support leisure, arts and cultural activities that strengthen connection to place, heritage, diversity and community Linkages to our strategic intent for the community for this type of public initiative exists in the following: Key direction: 1.1 Promote and support health and wellbeing In the existing focus area: 1.1.3 Foster communities that support and create opportunities for people to live healthy and fulfilling lives. Key initiatives include: • Support community groups with community grants and access to buildings Key direction: 1.4 Celebrate and promote Banyule’s diversity and heritage In the existing focus area: 1.4.1 Support leisure, arts and cultural activities that strengthen connection to place, heritage, diversity and community Key direction: 1.5 Support people to achieve their economic potential In the existing focus area: 1.5.1 Encourage and assist the development of small business Key direction: 3.3 Support thriving commercial and retail activity In the existing focus area: 3.3.1 Support activity centres to enhance local retail and commercial activity 3.3.2 Work in partnership with businesses to market and promote Banyule’s retail and commercial offer Key direction: 4.1

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Engage meaningfully with

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

5.2

Submissions

Submission on behalf of the Rosanna Fire Station Community House: Summary: The submission is presented in support of a program initiative within the proposed budget which currently sees the support of Neighbourhood Houses and Learning Centres throughout Banyule increasing to $15,000 (plus CPI) funding per annum for the next four years.

Submission from President Banyule Reconciliation Summary: Banyule Reconciliation

Ordinary Meeting of Council - 23 June 2014

Response our community In the existing focus area: 4.1.1 Engage community members in issues of local concern to develop local solutions and support community members to contribute their strengths, knowledge and capacity Key initiatives include: • Co-ordinate and deliver Community Development and local RSL grant programs Key direction: 4.2 Encourage diverse and inclusive community participation In the existing focus area: 4.2.1 Work in partnership with the community to promote inclusion, diversity and good local governance Key initiatives include: • Develop priorities and action plans that promote and celebrate Banyule's diverse communities through events and celebrations. Linkages to our strategic intent for the community for this type of public initiative exists in the following: Key direction: 1.1 Promote and support health and wellbeing In the existing focus area: 1.1.3 Foster communities that support and create opportunities for people to live healthy and fulfilling lives. Key initiatives include: • Support Neighbourhood Houses to provide community and education programs, including: − Increase overall recurrent support funding to Neighbourhood houses (additional $65,000 budgeted per annum) Key direction: 1.2 Provide services for people at important life stages Key direction: 1.4 Celebrate and promote Banyule’s diversity and heritage In the existing focus area: 1.4.1 Support leisure, arts and cultural activities that strengthen connection to place, heritage, diversity and community Linkages to our strategic intent for the community for this type of public initiative exists in the following: Key direction: 1.4 Celebrate and promote Banyule’s diversity and heritage In the existing focus area:

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Submissions requests Council to consider the funding of an additional flag pole at the Council Offices in Ivanhoe to enable the flying of the Aboriginal Flag at all times.

Submission on behalf of the Diamond Valley Learning Centre (DVLC): Summary: The submission is presented in support of a program initiative within the proposed budget which currently sees the support of Neighbourhood Houses and Learning Centres throughout Banyule increasing to $15,000 (plus CPI) funding per annum for the next four years.

Response 1.4.1 Support leisure, arts and cultural activities that strengthen connection to place, heritage, diversity and community

Key direction: 4.2 Encourage diverse and inclusive community participation In the existing focus areas: 4.2.1 Work in partnership with the community to promote inclusion, diversity and good local governance Key initiatives include: • Implement Council's Inclusion, Access and Equity Plan (IAEP) and associated action plan actions for Year 1. • Develop priorities and action plans that promote and celebrate Banyule's diverse communities through events and celebrations. 4.2.3 Ensure the access and connectedness of under-represented groups to Council facilities, activities and services Key initiatives include: • Work in consultation with the Indigenous Participation Project Working Group to prepare a four year action plan associated with the building and works and redevelopment activities for the indigenous gathering place precinct. Linkages to our strategic intent for the community for this type of public initiative exists in the following: Key direction: 1.1 Promote and support health and wellbeing In the existing focus area: 1.1.3 Foster communities that support and create opportunities for people to live healthy and fulfilling lives. Key initiatives include: • Support Neighbourhood Houses to provide community and education programs, including: − Increase overall recurrent support funding to Neighbourhood houses (additional $65,000 budgeted per annum) Key direction: 1.2 Provide services for people at important life stages Key direction: 1.4 Celebrate and promote Banyule’s diversity and heritage In the existing focus area: 1.4.1 Support leisure, arts and cultural activities that strengthen connection to place, heritage, diversity and community

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5.2

PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

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5.2

Submissions Submission from a member of the community

Response Linkages to our strategic intent for the community for this type of public initiative exists in the following:

Summary:

Submission from a member of the community

Key direction: 2.3 Deliver appropriate action on climate change In the existing focus area: 2.3.1 Reduce our impact on climate change by reducing Council's energy consumption and waste Key initiatives include: • Improve streetlight energy efficiency (this will significantly reduce Council’s ongoing energy costs and result in a 19% reduction in overall greenhouse gas emissions), through initiatives including: − Implement the streetlight project to change 8,000 lights for more energy efficient lighting. • Complete installation of solar hot water at three Council buildings. • Deliver a continued certification program against ISO14001 Environmental Management Standards • Continue Council’s energy efficiency initiatives toward carbon neutrality. • Plan for a progressive roll out of our energy plan, prioritising the installation of $700,000 of solar photovoltaic panels on Council buildings over the remainder of this Council’s term of office. • Continue to deliver our Community energy education initiative. The relevant key directions, focus areas and key initiatives that address these concerns are as follows.

Summary: Future budget projections and potential impacts on future Council rates – • The proponent is concerned about the financial sustainability of the budget, the approach used to set the budget seems based on a ‘wish list’, and rating increases have been above CPI for a number of years. • The proponent has suggested Council needs to focus on restraint in future

Key direction: 5.2 Provide responsible financial management and business planning processes In the existing focus areas: 5.2.1 Achieve a responsible budget Key initiatives include: • Review and update Council's 10 year capital works plan • Continue to actively pursue opportunities for aggregated collaborative procurement activities, eg. Municipal Association Victoria, Procurement Australia, Eastern Region and others. • Maintain our annual budget within accepted Victorian Auditor-General Office (VAGO) guidelines for prudent financial operation • Implement our rating strategic plan based on stability, equity, efficiency and transparency • Implement our Debt Plan actions • Continue rating at levels that support the

Support for the energy efficient street-lights project (changing the globes to lower electricity use). Enquiry whether Council has plans to use solar panels, especially on Council buildings.

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Response increasing asset renewal and service cost shifting pressures faced by Council. 5.2.3 Develop sound long-term plans for capital works, asset maintenance and financial management Key initiatives include: • Review and relaunch our financial reporting format to provide improved transparency and simplification of information for our community on a quarterly basis. • Provide Council with the strategic financial information required to enable good governance of the Municipality on an ongoing basis • Finalise asset plans across all asset classes on an ongoing basis. 5.2.4 Create corporate planning and reporting processes that show what we are doing and how we are performing Key initiatives include: • Review the City Plan 2013-2017 (for Year 3) • Review corporate key performance indicators in line with state government requirements and best practice recommendations from the Local Government Performance Reporting Framework. • Ensure alignment of all strategic planning to the City Plan objectives and the organisation’s values. • Implement the financial reporting component in the Local Government Performance Reporting Framework (LGPRF).

5.2

Submissions budget projections. • The proponent is concerned about the impact on ratepayers from the levels of rate increases forecast in the strategic budget, and has queried some aspects that could be looked at (eg capital works projects and employee costs) • The proponent supports the ALP policy to restrict council rate increases to CPI or below.

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Submissions

Response

5.2

• Advocate to Government and key organisations for improved outcomes for people in Banyule who are aged or have a disability (ie Community Transport, Commonwealth Aged Care Reforms and National Disability Insurance Scheme) 4.3.2 Identify opportunities for more equitable funding and service arrangements with state and federal government Key initiatives include: • Represent to our community the effects of cost shifting from other levels of government and its impact on Banyule.

Submission from the President of the Lower Plenty Traders Association

Key direction: 1.1 Promote and support health and wellbeing In the existing focus area: Summary: 1.1.1 Develop passive and active recreation, The Lower Plenty Traders leisure and arts association seeks Key initiatives include: financial support for an allocation in the budget for • Provide arts programs that contribute to a public art piece - A employment pathways, personal skill Sculptured Seat and development and general wellbeing of young Landscaping project near people. the corner of Para Rd & Main Rd Lower Plenty. Key direction: 1.3 Develop and promote safety The Lower Plenty Traders and resilience in our community have allocated $20,000 of In the existing focus area: their funds to the Project 1.3.1 Support, address and advocate for and are seeking $30,000 community safety from Banyule Council to complete the overall Key direction: 1.4 Celebrate and promote project. Banyule’s diversity and heritage

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Submissions

Response In the existing focus area: 1.4.1 Support leisure, arts and cultural activities that strengthen connection to place, heritage, diversity and community

5.2

PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

Key direction: 1.5 Support people to achieve their economic potential In the existing focus area: 1.5.1 Encourage and assist the development of small business Key direction: 3.1 Maintain and improve Banyule as a great place to live In the existing focus area: 3.1.4 Develop, renew and maintain Banyule’s public assets to defined and agreed standards Key direction: 3.3 Support thriving commercial and retail activity In the existing focus area: 3.3.1 Support activity centres to enhance local retail and commercial activity Key direction: 3.4 Enhance Banyule’s public and open spaces In the existing focus areas: 3.4.2 Provide and maintain well designed public spaces that have great public amenity, are accessible and strengthen community connections 3.4.3 Provide suitable community gathering spaces and look for opportunities for new and shared spaces and facilities Key initiatives include: • Assess new opportunities for improving access to existing spaces and facilities. Key direction: 4.1 Engage meaningfully with our community In the existing focus areas: 4.1.1 Engage community members in issues of local concern to develop local solutions and support community members to contribute their strengths, knowledge and capacity 4.1.2 Listen and respond to our community, especially under-represented groups Key direction: 4.2 Encourage diverse and inclusive community participation In the existing focus areas: 4.2.1 Work in partnership with the community to promote inclusion, diversity and good local

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5.2

Submissions

Submission from a member of the community. Summary: Future budget projections and potential impacts on future Council rates as a result of the draft Federal Budget. The proponent is concerned about the proposed changes to levels of Federal funds being provided to States, the possibility of extension to the GST (goods and services tax), and the potential impacts that this would have on Council’s municipal rates and charges.

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Response governance 4.2.2 Encourage people to participate in volunteer and community activities 4.2.3 Ensure the access and connectedness of under-represented groups to Council facilities, activities and services The relevant key directions, focus areas and key initiatives that address these concerns are as follows. Key direction: 5.2 Provide responsible financial management and business planning processes In the existing focus areas: 5.2.1 Achieve a responsible budget Key initiatives include: • Review and update Council's 10 year capital works plan • Continue to actively pursue opportunities for aggregated collaborative procurement activities, eg. Municipal Association Victoria, Procurement Australia, Eastern Region and others. • Maintain our annual budget within accepted Victorian Auditor-General Office (VAGO) guidelines for prudent financial operation • Implement our rating strategic plan based on stability, equity, efficiency and transparency • Implement our Debt Plan actions • Continue rating at levels that support the increasing asset renewal and service cost shifting pressures faced by Council. 5.2.3 Develop sound long-term plans for capital works, asset maintenance and financial management Key initiatives include: • Review and relaunch our financial reporting format to provide improved transparency and simplification of information for our community on a quarterly basis. • Provide Council with the strategic financial information required to enable good governance of the Municipality on an ongoing basis • Finalise asset plans across all asset classes on an ongoing basis. 5.2.4 Create corporate planning and reporting processes that show what we are doing and how we are performing Key initiatives include: • Review the City Plan 2013-2017 (for Year 3) • Review corporate key performance indicators in line with state government requirements and best practice recommendations from the Local Government Performance Reporting

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5.2

Submissions

Key direction: 4.3 Advocate on behalf of our community In the existing focus areas: 4.3.1 Work in partnership with community, groups, local agencies and different levels of government to advocate for improved services, infrastructure and social outcomes Key initiatives include: • Develop partnerships with State and Federal Government, key commercial and community organisations, to seek funding for the development of programs, services and facilities. • Continue to advocate to government agencies for the appropriate upkeep of non-council owned open space including: Parks Victoria land, Vic Roads reserves, and Melbourne Water reserves. • Actively engage with community groups and services to advocate for responsive and sustainable services. • Advocate to Government and key organisations for improved outcomes for people in Banyule who are aged or have a disability (ie Community Transport, Commonwealth Aged Care Reforms and National Disability Insurance Scheme) 4.3.2 Identify opportunities for more equitable funding and service arrangements with state and federal government Key initiatives include: • Represent to our community the effects of cost shifting from other levels of government and its impact on Banyule. Key direction: 5.1 Develop and deliver best value services and facilities In the existing focus areas: 5.1.1 Identify opportunities for strengthened and additional income streams 5.1.2 Actively seek non-Council sources of financial support for capital projects 5.1.3 Identify potential Council investments that offer a mix of economic, social and environmental benefit 5.1.4 Continually review service levels, especially

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5.2

Submissions

Submission on behalf of the North East Neighbourhood House Network. Summary: The submission is presented in support of a program initiative within the proposed budget which currently sees the support of Neighbourhood Houses and Learning Centres throughout Banyule increasing to $15,000 (plus CPI) funding per annum for the next four years. And $5,000 for the Contact community centre.

Submission from the President of the Ivanhoe Traders Association (ITA) on behalf of the 2014 ITA Committee Summary: The ITA seeks financial support to fore-go the interest component of a capital works debt for the upgrade of the Ivanhoe Street scape (previously completed) to the value of $149,692

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Response in areas where affordable, quality delivery is challenging 5.1.5 Ensure evidence based decision making seeking knowledge from practice, experience and research Linkages to our strategic intent for the community for this type of public initiative exists in the following: Key direction: 1.1 Promote and support health and wellbeing In the existing focus area: 1.1.3 Foster communities that support and create opportunities for people to live healthy and fulfilling lives. Key initiatives include: • Support Neighbourhood Houses to provide community and education programs, including: − Increase overall recurrent support funding to Neighbourhood houses (additional $65,000 budgeted per annum) Key direction: 1.2 Provide services for people at important life stages Key direction: 1.4 Celebrate and promote Banyule’s diversity and heritage In the existing focus area: 1.4.1 Support leisure, arts and cultural activities that strengthen connection to place, heritage, diversity and community The relevant key directions, focus areas and key initiatives that address these concerns are as follows: Key direction: 1.5 Support people to achieve their economic potential In the existing focus areas: 1.5.1 Encourage and assist the development of small business Key initiatives include: • Deliver small business support, including: − Provide networking and training opportunities that respond to local business needs. − Work in partnership to provide one-to-one advice and planning sessions. − Continue to develop and deliver on our Banyule Business website (Your Gateway to Business in Banyule) a dedicated link for businesses in Banyule including a focus on how they can access the tender opportunities available with Council.

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Response

5.2

− Review the purpose and scope of Business Directory. − Provide funding to Traders Groups for the development of local shopping precincts through the special rates scheme ($520,000 budgeted in 2014-2015) • Communicate with business to promote business excellence and provide up to date support and advice. 1.5.2 Review Council’s procurement guidelines with a stronger emphasis on the support of local employment, social and environmental impacts. Key initiatives include: • Pursue, where feasible, an increase in the percentage of locally produced or provided goods and services purchased by Banyule, including: − Review our purchasing guidelines to encompass an emphasis on local procurement ensuring that State and Federal competition laws are adhered to. Key direction: 3.1 Maintain and improve Banyule as a great place to live In the existing focus area: 3.1.4 Develop, renew and maintain Banyule’s public assets to defined and agreed standards

Key direction: 3.2 Strengthen local activity and employment areas In the existing focus area: 3.2.1 Explore funding opportunities to grow activity areas, including Greensborough, Heidelberg and Ivanhoe 3.2.2 Encourage investment that supports local jobs growth 3.2.4 Create community hubs at Ivanhoe, Watsonia and Heidelberg West 3.2.5 Develop plans that encourage investment and development opportunities for growth and regeneration of business and employment Key direction: 3.3 Support thriving commercial and retail activity In the existing focus areas: 3.3.1 Support activity centres to enhance local retail and commercial activity 3.3.2 Work in partnership with businesses to market and promote Banyule’s retail and commercial offer Key initiatives include:

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Response

5.2

• Assist in building the capacity of traders’ associations to continually improve governance. • Conduct improvement works to Rosanna shopping precinct, including lighting and landscaping around trees. • Market and promote investment activity in shopping centres. Key direction: 3.4 Enhance Banyule’s public and open spaces In the existing focus areas: 3.4.2 Provide and maintain well designed public spaces that have great public amenity, are accessible and strengthen community connections 3.4.3 Provide suitable community gathering spaces and look for opportunities for new and shared spaces and facilities Key initiatives include: • Assess new opportunities for improving access to existing spaces and facilities.

Submission from a member of the community. Summary: Support for the Banyule Budget 2014-2015, in particular the Banyule Parks services and the monies being allocated to the Bellfield Community Garden.

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Key direction: 4.1 Engage meaningfully with our community In the existing focus areas: 4.1.1 Engage community members in issues of local concern to develop local solutions and support community members to contribute their strengths, knowledge and capacity 4.1.2 Listen and respond to our community, especially under-represented groups Linkages to our strategic intent for the community for this type of public initiative exists in the following: Key direction: 3.1 Maintain and improve Banyule as a great place to live In the existing focus area: 3.1.5 Encourage the community to contribute to the greening of Banyule Key initiatives include: • Develop a West Heidelberg Garden Competition. • Implement the Price Park Masterplan • Develop and implement the Street Tree Strategic Plan(a sub-plan of the Urban Forestry Policy and Strategic Plan) • Work with community groups and organisations to support appropriate community-based environmental initiatives such as a tree planting days • Consider, develop and deliver a range of Community Garden initiatives, including:

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Submissions

Submission from the Principal, St Helena Secondary College on behalf of the Projects Committee. Summary: The Projects Committee is working on a masterplan for development of sporting facilities for joint community usage (for soccer, netball and school utilisation, and/or use by other sporting bodies). To proceed further, the Committee seeks Council support in contributing towards funding the development of the Masterplan – a total cost of approximately $20,000. The submission seeks to obtain funding support of $5000 from Banyule City Council.

Response Macleod Community Garden and Johnson Reserve Community Garden, Bellfield. Linkages to our strategic intent for the community for this type of public initiative exists in the following:

5.2

PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

Key direction: 1.1 Promote and support health and wellbeing In the existing focus areas: 1.1.1 Develop passive and active recreation, leisure and arts Key initiatives include: • Consult with the community in the development of community facilities and public spaces 1.1.3 Foster communities that support and create opportunities for people to live healthy and fulfilling lives. Key initiatives include: • Support community groups with community grants and access to buildings Key direction: 1.2 Provide services for people at important life stages Key direction: 1.3 Develop and promote safety and resilience in our community In the existing focus area: 1.3.1 Support, address and advocate for community safety Key initiatives include: • Implement key infrastructure initiatives at our active sports grounds to improve community safety, Key direction: 1.4 Celebrate and promote Banyule’s diversity and heritage In the existing focus area: 1.4.1 Support leisure, arts and cultural activities that strengthen connection to place, heritage, diversity and community Key initiatives include: • Develop and implement youth-specific activities that strengthen connection to place, heritage, diversity and community. Key direction: 2.5 Act as environmental stewards In the existing focus area: 2.5.1 Manage recreation and open spaces in an environmentally sustainable way Key initiatives include: • Manage sporting users to ensure the ongoing

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Response viability of sports playing surfaces.

5.2

Key direction: 3.4 Enhance Banyule’s public and open spaces In the existing focus areas: 3.4.1 Provide and maintain beautiful open space across Banyule for passive and active use 3.4.2 Provide and maintain well designed public spaces that have great public amenity, are accessible and strengthen community connections 3.4.3 Provide suitable community gathering spaces and look for opportunities for new and shared spaces and facilities Key initiatives include: • Assess new opportunities for improving access to existing spaces and facilities. Key direction: 4.1 Engage meaningfully with our community In the existing focus area: 4.1.1 Engage community members in issues of local concern to develop local solutions and support community members to contribute their strengths, knowledge and capacity

Submission from a member of the community.

Key direction: 4.2 Encourage diverse and inclusive community participation In the existing focus areas: 4.2.1 Work in partnership with the community to promote inclusion, diversity and good local governance 4.2.2 Encourage people to participate in volunteer and community activities 4.2.3 Ensure the access and connectedness of under-represented groups to Council facilities, activities and services Linkages to our strategic intent for the community for this type of public initiative exists in the following:

Summary: The proponent requests that Council consider additional fenced dog parks, specifically at Price Park Viewbank

Key direction: 1.1 Promote and support health and wellbeing In the existing focus area: 1.1.1 Develop passive and active recreation, leisure and arts Key initiatives include: • Consult with the community in the development of community facilities and public spaces

The proponent suggests: ‘there is a high level of dog ownership in the municipality but a scarcity

Key direction: 1.2 Provide services for people at important life stages

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Response Key direction: 2.1 Protect and enhance our natural environment In the existing focus area: 2.1.2 Protect and plant trees and appropriate vegetation Key initiatives include: • Develop parks, gardens, reserves and bushland facilities, including: − Replace fences at Malahang Reserve, including an enclosed ‘off lead’ dog area ($102,000 budgeted in 2014-2015)

5.2

Submissions of suitable venues to exercise dogs off-leash in safely in suitably fenced areas’

Key direction: 2.5 Act as environmental stewards In the existing focus area: 2.5.1 Manage recreation and open spaces in an environmentally sustainable way Key initiatives include: • Deliver on open space strategy and reserve master plan priorities • Manage sporting users to ensure the ongoing viability of sports playing surfaces. • Deliver in partnership, events and projects that promote environmental sustainability, stewardship and connectedness with the natural environment • Create a fenced dog ‘off lead’ area at Malahang Reserve Key direction: 3.4 Enhance Banyule’s public and open spaces In the existing focus areas: 3.4.1 Provide and maintain beautiful open space across Banyule for passive and active use 3.4.2 Provide and maintain well designed public spaces that have great public amenity, are accessible and strengthen community connections 3.4.3 Provide suitable community gathering spaces and look for opportunities for new and shared spaces and facilities Key initiatives include: • Assess new opportunities for improving access to existing spaces and facilities.

Submission on behalf of the committee of the Banyule City Soccer Club.

Key direction: 4.2 Encourage diverse and inclusive community participation This submission is in support of Submission No. 17 (ie. requesting that Council consider additional fenced dog parks, specifically Price Park Viewbank.)

Summary:

Linkages to our strategic intent for the community for

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

Submissions This is the first submission in support of Submission No. 17. Submission on behalf of the Watsonia Traders Association

Response this type of public initiative - Please refer to the response provided for Submission No. 17. Linkages to our strategic intent for the community for this type of public initiative exists in the following:

Key direction: 3.1 Maintain and improve Banyule as a great place to live Summary: In the existing focus area: The submission is 3.1.3 Promote the improved design of local presented in support of a neighbourhoods to enhance ease of movement and program initiative within access to goods, services and employment the proposed budget which currently sees the Key direction: 3.2 Strengthen local activity and support of the completion employment areas of stages 2 and 3 of Street In the existing focus area: Scape works in Watsonia 3.2.4 Create community hubs at Ivanhoe, Watsonia and Heidelberg West

Submission on behalf of the committee of the Banyule City Soccer Club.

Key direction: 3.3 Support thriving commercial and retail activity In the existing focus areas: 3.3.1 Support activity centres to enhance local retail and commercial activity Key initiatives include: • Continue to support local shopping centres through the Special Rates and Charges scheme • Explore opportunities for streetscape investment, and co-ordinate Council’s approach to shopping centre beautification such as cleaning and maintenance, including: − Complete Stages 2 and 3 of the Watsonia streetscape (at a combined $1.3 Million budgeted total cost) 3.3.2 Work in partnership with businesses to market and promote Banyule’s retail and commercial offer Key initiatives include: • Assist in building the capacity of traders’ associations to continually improve governance. • Conduct improvement works to Rosanna shopping precinct, including lighting and landscaping around trees. • Market and promote investment activity in shopping centres. This submission is in support of Submission No. 17 (ie. requesting that Council consider additional fenced dog parks, specifically Price Park Viewbank.)

Summary: This is the second

Linkages to our strategic intent for the community for this type of public initiative - Please refer to the

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22(a)

22(b)

22(c), 22(d), & 22(e)

Response response provided for Submission No. 17.

Summary: This is the third submission in support of Submission No.17 Submission from a member of the community.

Linkages to our strategic intent for the community for this type of public initiative - Please refer to the response provided for Submission No. 17.

Summary: This proponent has raised the following concerns: a. Safety and amenity issues associated with a ‘Right of Way’ in Ivanhoe (requesting the installation of a public light) b. Construction of a sealed pathway in Watsonia (on an existing unsealed pathway around public toilets)

Objection to the level of rate increase and amount of the municipal charge Objection to the community grants ($270,000) shown in the Capital Works Plan – and questioning what

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This submission is in support of Submission No. 17 (ie. requesting that Council consider additional fenced dog parks, specifically Price Park Viewbank.)

5.2

Submissions submission in support of Submission No.17 Submission from a member of the Banyule City Soccer Club.

The relevant key directions, focus areas and key initiatives that address these concerns are as follows. Key direction: 1.3 Develop and promote safety and resilience in our community In the existing focus area: 1.3.1 Support, address and advocate for community safety Key initiatives include: • Implement in partnership year 1 of the Graffiti Management Strategic Plan2014-2018. • Implement year 3 of the Safer Banyule Plan, Key direction: 3.1 Maintain and improve Banyule as a great place to live In the existing focus areas: 3.1.3 Promote the improved design of local neighbourhoods to enhance ease of movement and access to goods, services and employment Key initiatives include: • Ensure appropriate and safe access to all local roads and centres through Council’s traffic engineering services. 3.1.4 Develop, renew and maintain Banyule’s public assets to defined and agreed standards Key initiatives include: • Ensure important high pedestrian traffic areas such as activity centres are maintained and developed for the benefit of local businesses and the safety of our local community. Key direction: 5.2 Provide responsible financial management and business planning processes In the existing focus areas: 5.2.1 Achieve a responsible budget Key initiatives include: • Review and update Council's 10 year capital works plan • Continue to actively pursue opportunities for aggregated collaborative procurement activities, eg. Municipal Association Victoria, Procurement

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5.2

PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Submissions types of grants this is covering, and whether this is a replacement for Ward Funding. e. Objection to (and questioning) the Council’s commitment…’to continue to work in partnership with local community groups, agencies and residents to overcome issues that fall outside Council’s direct areas of responsibility’ – what are these issues and their associated costs – believes Council is using some part of rates and charges to pay for activities it should not be undertaking.

Response Australia, Eastern Region and others. • Maintain our annual budget within accepted Victorian Auditor-General Office (VAGO) guidelines for prudent financial operation • Implement our rating strategic plan based on stability, equity, efficiency and transparency • Implement our Debt Plan actions • Continue rating at levels that support the increasing asset renewal and service cost shifting pressures faced by Council. 5.2.3 Develop sound long-term plans for capital works, asset maintenance and financial management Key initiatives include: • Review and relaunch our financial reporting format to provide improved transparency and simplification of information for our community on a quarterly basis. • Provide Council with the strategic financial information required to enable good governance of the Municipality on an ongoing basis • Finalise asset plans across all asset classes on an ongoing basis. 5.2.4 Create corporate planning and reporting processes that show what we are doing and how we are performing Key initiatives include: • Review the City Plan 2013-2017 (for Year 3) • Review corporate key performance indicators in line with state government requirements and best practice recommendations from the Local Government Performance Reporting Framework. • Ensure alignment of all strategic planning to the City Plan objectives and the organisation’s values. • Implement the financial reporting component in the Local Government Performance Reporting Framework (LGPRF). Key direction: 4.3 Advocate on behalf of our community In the existing focus areas: 4.3.1 Work in partnership with community, groups, local agencies and different levels of government to advocate for improved services, infrastructure and social outcomes Key initiatives include: • Develop partnerships with State and Federal Government, key commercial and community organisations, to seek funding for the

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Response development of programs, services and facilities. • Continue to advocate to government agencies for the appropriate upkeep of non-council owned open space including: Parks Victoria land, Vic Roads reserves, and Melbourne Water reserves. • Actively engage with community groups and services to advocate for responsive and sustainable services. • Advocate to Government and key organisations for improved outcomes for people in Banyule who are aged or have a disability (ie Community Transport, Commonwealth Aged Care Reforms and National Disability Insurance Scheme) 4.3.2 Identify opportunities for more equitable funding and service arrangements with state and federal government Key initiatives include: • Represent to our community the effects of cost shifting from other levels of government and its impact on Banyule.

5.2

Submissions

Submission on behalf of the committee of the Heidelberg West CC committee Summary: The submission is in support of the proposed Budget 2014-2015, in particular the funding allocation to assist the club to upgrade the clubrooms and ensure safe access to members

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Key direction: 5.1 Develop and deliver best value services and facilities In the existing focus areas: 5.1.1 Identify opportunities for strengthened and additional income streams 5.1.2 Actively seek non-Council sources of financial support for capital projects 5.1.3 Identify potential Council investments that offer a mix of economic, social and environmental benefit 5.1.4 Continually review service levels, especially in areas where affordable, quality delivery is challenging 5.1.5 Ensure evidence based decision making seeking knowledge from practice, experience and research Linkages to our strategic intent for the community for this type of public initiative exists in the following: Key direction: 1.1 Promote and support health and wellbeing In the existing focus areas: 1.1.1 Develop passive and active recreation, leisure and arts Key initiatives include: • Consult with the community in the development of community facilities and public spaces 1.1.3 Foster communities that support and create opportunities for people to live healthy and fulfilling lives.

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5.2

The submission also outlines the club’s opposition to potential rate capping being proposed by the current State Government opposition (Labour Party). The submission suggests that this is likely to impact on local clubs and facility improvements that are desperately needed.

Response Key initiatives include: • Support community groups with community grants and access to buildings Key direction: 1.2 Provide services for people at important life stages Key direction: 4.1 Engage meaningfully with our community In the existing focus areas: 4.1.1 Engage community members in issues of local concern to develop local solutions and support community members to contribute their strengths, knowledge and capacity 4.1.2 Listen and respond to our community, especially under-represented groups Key direction: 4.2 Encourage diverse and inclusive community participation In the existing focus areas: 4.2.1 Work in partnership with the community to promote inclusion, diversity and good local governance 4.2.2 Encourage people to participate in volunteer and community activities 4.2.3 Ensure the access and connectedness of under-represented groups to Council facilities, activities and services

Submission on behalf of the Heidelberg Stars Soccer Club. Summary: The Heidelberg Stars Soccer Club seeks financial support for training equipment, safety equipment and canteen equipment. The club is growing in numbers and

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Response (CALD) and Indigenous communities − Support the targeted soccer program for groups from a CALD background in West Heidelberg. 1.1.3 Foster communities that support and create opportunities for people to live healthy and fulfilling lives. Key initiatives include: • Support community groups with community grants and access to buildings • Advocate for, and where appropriate support, members of our community who are disadvantaged in accessing Council related services in areas of need affecting their life in Banyule

5.2

Submissions needs $10,500. It has raised $4,500 from its fundraising efforts and is seeking urgent funding support of $6,000 from Council.

Key direction: 1.2 Provide services for people at important life stages In the existing focus area: 1.2.1 Promote healthy development of children, young people and their families Key direction: 4.1 Engage meaningfully with our community In the existing focus areas: 4.1.1 Engage community members in issues of local concern to develop local solutions and support community members to contribute their strengths, knowledge and capacity 4.1.2 Listen and respond to our community, especially under-represented groups

Submission (joint) from six members of the community (from three households).

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Key direction: 4.2 Encourage diverse and inclusive community participation In the existing focus areas: 4.2.1 Work in partnership with the community to promote inclusion, diversity and good local governance Key initiatives include: • Continue to work together with our multicultural communities 4.2.2 Encourage people to participate in volunteer and community activities 4.2.3 Ensure the access and connectedness of under-represented groups to Council facilities, activities and services The relevant key directions, focus areas and key initiatives that address these concerns are as follows. Key direction: 5.2 Provide responsible financial management and business planning processes

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5.2

PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Submissions Summary: The proponents object to the proposed rate increase of 7.95% for 2014-2015 in the proposed budget. The proponents are concerned about the impact on ratepayers from the combined levels of rate increases over the 2013-2014 and 20142015 years, and that this overall increase seems greater than the increases in property values, wages and the cost of delivering services.

Response In the existing focus areas: 5.2.1 Achieve a responsible budget Key initiatives include: • Review and update Council's 10 year capital works plan • Continue to actively pursue opportunities for aggregated collaborative procurement activities, eg. Municipal Association Victoria, Procurement Australia, Eastern Region and others. • Maintain our annual budget within accepted Victorian Auditor-General Office (VAGO) guidelines for prudent financial operation • Implement our rating strategic plan based on stability, equity, efficiency and transparency • Implement our Debt Plan actions • Continue rating at levels that support the increasing asset renewal and service cost shifting pressures faced by Council. 5.2.3 Develop sound long-term plans for capital works, asset maintenance and financial management Key initiatives include: • Review and relaunch our financial reporting format to provide improved transparency and simplification of information for our community on a quarterly basis. • Provide Council with the strategic financial information required to enable good governance of the Municipality on an ongoing basis • Finalise asset plans across all asset classes on an ongoing basis. 5.2.4 Create corporate planning and reporting processes that show what we are doing and how we are performing Key initiatives include: • Review the City Plan 2013-2017 (for Year 3) • Review corporate key performance indicators in line with state government requirements and best practice recommendations from the Local Government Performance Reporting Framework. • Ensure alignment of all strategic planning to the City Plan objectives and the organisation’s values. • Implement the financial reporting component in the Local Government Performance Reporting Framework (LGPRF). Key direction: 4.3 Advocate on behalf of our community In the existing focus areas:

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Response 4.3.1 Work in partnership with community, groups, local agencies and different levels of government to advocate for improved services, infrastructure and social outcomes Key initiatives include: • Develop partnerships with State and Federal Government, key commercial and community organisations, to seek funding for the development of programs, services and facilities. • Continue to advocate to government agencies for the appropriate upkeep of non-council owned open space including: Parks Victoria land, Vic Roads reserves, and Melbourne Water reserves. • Actively engage with community groups and services to advocate for responsive and sustainable services. • Advocate to Government and key organisations for improved outcomes for people in Banyule who are aged or have a disability (ie Community Transport, Commonwealth Aged Care Reforms and National Disability Insurance Scheme) 4.3.2 Identify opportunities for more equitable funding and service arrangements with state and federal government Key initiatives include: • Represent to our community the effects of cost shifting from other levels of government and its impact on Banyule.

5.2

Submissions

Submission from a member of the community. Summary: Seeking more covered

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Submissions BBQ/ gathering areas (for groups of 20 or smaller groups)

Response 1.1.1 Develop passive and active recreation, leisure and arts Key initiatives include: • Consult with the community in the development of community facilities and public spaces. − Deliver the reviewed Banyule Open Space Strategy in conjunction with consultation of key stakeholders and the community. • Adopt and implement a Play-space plan that provides a strategic vision for appropriate play spaces for our community to meet and recreate at. Key direction: 2.1 Protect and enhance our natural environment In the existing focus area: 2.1.2 Protect and plant trees and appropriate vegetation Key initiatives include: • Develop parks, gardens, reserves and bushland facilities, including: − Extend our BBQ renewal program in parks Key direction: 3.1 Maintain and improve Banyule as a great place to live In the existing focus area: 3.1.4 Develop, renew and maintain Banyule’s public assets to defined and agreed standards Key direction: 3.4 Enhance Banyule’s public and open spaces In the existing focus areas: 3.4.1 Provide and maintain beautiful open space across Banyule for passive and active use 3.4.2 Provide and maintain well designed public spaces that have great public amenity, are accessible and strengthen community connections 3.4.3 Provide suitable community gathering spaces and look for opportunities for new and shared spaces and facilities Key initiatives include: • Assess new opportunities for improving access to existing spaces and facilities. Key direction: 4.1 Engage meaningfully with our community In the existing focus area: 4.1.1 Engage community members in issues of local concern to develop local solutions and support community members to contribute their strengths, knowledge and capacity

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d Response Linkages to our strategic intent for the community for this type of public initiative exists in the following:

Summary: The submission requests that Council consider introducing a ‘Christmas Strategy’ for Christmas 2014 and beyond.

Key direction: 1.4 Celebrate and promote Banyule’s diversity and heritage In the existing focus area: 1.4.1 Support leisure, arts and cultural activities that strengthen connection to place, heritage, diversity and community • Develop and implement opportunities to increase cultural tourism in Banyule. Key direction: 1.5 Support people to achieve their economic potential In the existing focus area: 1.5.1 Encourage and assist the development of small business Key initiatives include: • Deliver small business support, including: − Provide funding to Traders Groups for the development of local shopping precincts through the special rates scheme ($520,000 budgeted in 2014-2015)

The submission proposes an estimated 300 new Christmas Decorations for the 11 Shopping Centres with Trader Associations, plus any additional decorations for other locations such as smaller shopping centres without Trader Associations. The submission includes an estimated cost of: • 300 Decorations = $75,000 • Installation: $15,000 (per annum) • Dismantle: $15,000 (per annum) • Storage: $600 (per annum)

5.2

Submissions Submission on behalf of the Traders Associations.

Key direction: 3.1 Maintain and improve Banyule as a great place to live In the existing focus area: 3.1.4 Develop, renew and maintain Banyule’s public assets to defined and agreed standards Key direction: 3.2 Strengthen local activity and employment areas In the existing focus area: 3.2.1 Explore funding opportunities to grow activity areas, including Greensborough, Heidelberg and Ivanhoe 3.2.2 Encourage investment that supports local jobs growth 3.2.4 Create community hubs at Ivanhoe, Watsonia and Heidelberg West 3.2.5 Develop plans that encourage investment and development opportunities for growth and regeneration of business and employment Key direction: 3.3 Support thriving commercial and retail activity In the existing focus areas: 3.3.1 Support activity centres to enhance local retail and commercial activity 3.3.2 Work in partnership with businesses to market and promote Banyule’s retail and commercial offer

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5.2

Submissions

Response Key initiatives include: • Assist in building the capacity of traders’ associations to continually improve governance. • Conduct improvement works to Rosanna shopping precinct, including lighting and landscaping around trees. • Market and promote investment activity in shopping centres. Key direction: 3.4 Enhance Banyule’s public and open spaces In the existing focus areas: 3.4.2 Provide and maintain well designed public spaces that have great public amenity, are accessible and strengthen community connections 3.4.3 Provide suitable community gathering spaces and look for opportunities for new and shared spaces and facilities Key initiatives include: • Assess new opportunities for improving access to existing spaces and facilities. Key direction: 4.1 Engage meaningfully with our community In the existing focus areas: 4.1.1 Engage community members in issues of local concern to develop local solutions and support community members to contribute their strengths, knowledge and capacity 4.1.2 Listen and respond to our community, especially under-represented groups

Late Submissions 28 Submission from a member of the community. Summary: The proponent is concerned about the impact on ratepayers from the proposed rate increase, which is approximately three times higher than the CPI, and believes this is unsustainable for many (including the proponent). The proponent requests that consideration be given to the impacts on

Ordinary Meeting of Council - 23 June 2014

The relevant key directions, focus areas and key initiatives that address these concerns are as follows. Key direction: 5.2 Provide responsible financial management and business planning processes In the existing focus areas: 5.2.1 Achieve a responsible budget Key initiatives include: • Review and update Council's 10 year capital works plan • Continue to actively pursue opportunities for aggregated collaborative procurement activities, eg. Municipal Association Victoria, Procurement Australia, Eastern Region and others. • Maintain our annual budget within accepted Victorian Auditor-General Office (VAGO) guidelines for prudent financial operation • Implement our rating strategic plan based on stability, equity, efficiency and transparency

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The proponent acknowledges some justification for expenditure by Council (eg. the aged care component), however believes that redeveloping of sports grounds and the nurturing of open spaces are not warranted as main focus areas.

Response • Implement our Debt Plan actions • Continue rating at levels that support the increasing asset renewal and service cost shifting pressures faced by Council. 5.2.3 Develop sound long-term plans for capital works, asset maintenance and financial management Key initiatives include: • Review and relaunch our financial reporting format to provide improved transparency and simplification of information for our community on a quarterly basis. • Provide Council with the strategic financial information required to enable good governance of the Municipality on an ongoing basis • Finalise asset plans across all asset classes on an ongoing basis. 5.2.4 Create corporate planning and reporting processes that show what we are doing and how we are performing Key initiatives include: • Review the City Plan 2013-2017 (for Year 3) • Review corporate key performance indicators in line with state government requirements and best practice recommendations from the Local Government Performance Reporting Framework. • Ensure alignment of all strategic planning to the City Plan objectives and the organisation’s values. • Implement the financial reporting component in the Local Government Performance Reporting Framework (LGPRF).

5.2

Submissions many ratepayers struggling to pay the cost of rising utility and food bills.

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5.2

Submissions

Response and community activities 4.2.3 Ensure the access and connectedness of under-represented groups to Council facilities, activities and services Key direction: 4.3 Advocate on behalf of our community In the existing focus areas: 4.3.1 Work in partnership with community, groups, local agencies and different levels of government to advocate for improved services, infrastructure and social outcomes Key initiatives include: • Develop partnerships with State and Federal Government, key commercial and community organisations, to seek funding for the development of programs, services and facilities. • Continue to advocate to government agencies for the appropriate upkeep of non-council owned open space including: Parks Victoria land, Vic Roads reserves, and Melbourne Water reserves. • Actively engage with community groups and services to advocate for responsive and sustainable services. • Advocate to Government and key organisations for improved outcomes for people in Banyule who are aged or have a disability (ie Community Transport, Commonwealth Aged Care Reforms and National Disability Insurance Scheme) 4.3.2 Identify opportunities for more equitable funding and service arrangements with state and federal government Key initiatives include: • Represent to our community the effects of cost shifting from other levels of government and its impact on Banyule. Key direction: 5.1 Develop and deliver best value services and facilities In the existing focus areas: 5.1.1 Identify opportunities for strengthened and additional income streams 5.1.2 Actively seek non-Council sources of financial support for capital projects 5.1.3 Identify potential Council investments that offer a mix of economic, social and environmental benefit 5.1.4 Continually review service levels, especially in areas where affordable, quality delivery is challenging 5.1.5 Ensure evidence based decision making

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Submissions

Submission on behalf of the Ivanhoe Junior Football Club. Summary: The submission seeks financial support for the electrical/lighting repair for Ivanhoe Park, and highlights that this would help both the Senior and Juniour Football Clubs (An estimated cost of the repairs is included in the submission, between $5,100-$5,700)

Response seeking knowledge from practice, experience and research Linkages to our strategic intent for the community for this type of public initiative exists in the following:

5.2

PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

Ordinary Meeting of Council - 23 June 2014

Enhance Banyule’s public

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

5.2

Submissions

Response and open spaces In the existing focus areas: 3.4.1 Provide and maintain beautiful open space across Banyule for passive and active use 3.4.2 Provide and maintain well designed public spaces that have great public amenity, are accessible and strengthen community connections 3.4.3 Provide suitable community gathering spaces and look for opportunities for new and shared spaces and facilities Key initiatives include: • Assess new opportunities for improving access to existing spaces and facilities. Key direction: 4.2 Encourage diverse and inclusive community participation In the existing focus areas: 4.2.1 Work in partnership with the community to promote inclusion, diversity and good local governance 4.2.2 Encourage people to participate in volunteer and community activities 4.2.3 Ensure the access and connectedness of under-represented groups to Council facilities, activities and services

Copies of the submissions have been provided to Councillors for their information and consideration prior to the 23 June 2014 Council Meeting. CONCLUSION The submissions received by Council cover a wide and varied range of community views both in support and in opposition to the proposed Budget and City Plan. The submissions primarily deal with issues related to the proposed Budget. On balance, there has been a relatively low response to the proposed impacts of the Budget. As evidenced by the submissions, many specific interest groups are advocating the increase of expenditure on projects of interest and yet further submissions have been written in support of an extended range of services, support and projects in the community. On balance, from the responses to this public process, there is no substantive evidence to suggest a need for significant change in the proposed Budget or City Plan. Council has the ability to reallocate some funds to accommodate some requests received through the submissions process without it constituting a substantive revision of the Budget. RECOMMENDATION That: 1.

Submissions including late submissions are received and considered and that no change be recommended to the proposed Budget 2014-2015.

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Submissions are received and considered and that no change be recommended to the proposed City Plan 2013-2017 (Year 2).

Submitters be advised of Council’s final resolution regarding the Budget 20142015 and City Plan 2013-2017 (Year 2).

ATTACHMENTS Nil

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PROPOSED BUDGET & CITY PLAN - CONSIDERATION OF WRITTEN SUBMISSIONS cont’d

5.3

ADOPTION OF BANYULE'S CITY PLAN 2013 2017 (YEAR 2)

Author:

Peter Utri - Manager Organisational Performance, Corporate Services

File:

F2014/647

SUMMARY This report is presented for the adoption of Banyule’s City Plan for 2013-2017 (Year 2), which strives to achieve Council’s Vision for its community of: Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community. The City Plan has been out for an extensive period of formal exhibition and for comment on the proposed City Plan. The adoption of this Plan fulfils Council’s obligations and compliance with sections 125 and 126 of the Local Government Act 1989. The City Plan is the Council Plan for the purposes of the Act. This Council Plan is based on information gathered from extensive community consultation, legislative context and evidence of industry best practice. The plan outlines the strategic intent and direction for Banyule City Council and focuses on outcomes significant to our community. It incorporates key initiatives, many of which will occur in 2014-2015. The plan is reviewed annually. All initiatives outlined are matched by a resource allocation through Council’s Annual Budget, either in full or phased over the life of this plan. This strategic intent focuses Council’s efforts in those areas of its direct responsibility. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction of “engage meaningfully with our community”

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ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d An Overview from the Mayor & Chief Executive Officer

One of Council’s vital roles is to promote and support good health for people of different ages, life stages and backgrounds. Community feedback continually reaffirms the need for Council to offer accessible health services and support programs. Banyule's Home and Community Care Program (HACC) provides services to over 4,500 clients and delivers approximately 63,000 meals each year. The services are designed to support eligible frail older people, people with disabilities and their carers to live actively and independently in their homes. Council provides free primary health services for all Banyule families with children aged birth to school age. We support families in the areas of parenting, health and development, wellbeing and safety, as well as provide referrals to support groups. Council directly manages three childcare centres and two kindergartens, and also manages 4-year-old enrolments for 29 community-managed kindergartens. Banyule Youth Service offers information, activities, resources and support for young people and their families. All of these services are regularly reviewed and updated to ensure we keep delivering quality outcomes. Council manages a range of activities for all ages that provide opportunities for diversity, encourage connectedness, enhance individual wellbeing and allow people to develop skills. Feedback from the community supports the need to offer such programs to keep older people active and engaged, as well as provide more resources and outlets for young people and families to access. We will continue to provide these essential initiatives services that help connect our community and bring many positive benefits. Council is committed to making Banyule a healthier and more resilient community. PLANET – ENVIRONMENTAL SUSTAINABILITY Council recognises the importance of managing the natural environment with upmost care, focusing on long-term sustainability. Preserving Banyule’s extensive parklands and native bushlands is a shared goal by Council and community. We are increasingly adopting ways to reduce our environmental impact on the planet with many local initiatives. Our stormwater harvesting will save $300,000 or the equivalent of 45 Olympic swimming pools of drinking water alone each year. We constantly seek to avoid and reduce waste, encourage recycling and promote environmentally friendly practices within our organisation and in partnership with businesses and community groups. Council is also determined to respond to climate change and this year has focused on delivering its street light program, which will result in long-term environmental and economic benefits. It is committed to implementing a solar energy program before the end of its term in 2016 that will harness power from the sun from the roofs of its Council’s facilities. Banyule’s Environmental Sustainability Grants continue to encourage individuals and groups to adopt eco-friendly practices.

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PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

Participation – Community Involvement in Community Life

ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

5.3

PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT Maintaining Banyule’s identity and neighbourhood character is something Council and Banyule residents feel strongly about. We have aimed to strike a reasonable balance between growth and protecting our built and natural environment. As always, we look to retain the liveability of Banyule by protecting our open space and significant trees. Council is improving the quality of buildings and infrastructure, and revitalising local shopping strips, which all helps to encourage a sense civic pride. Not only does Council continue to provide direct services and manage extensive infrastructure, it continues to advocate on behalf of its community to maintain our quality of life in Banyule. Improving transport, addressing traffic congestion and doing more for sustainable transport are big issues among the community. We will continue to work with other levels of government, state agencies and community groups to ensure Banyule is well represented and accesses as much funding as we can to address such issues. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE Participation in community life remains an important objective for Council. We are committed to providing opportunities for the community to engage with us and help shape the City. We are improving ways you can access information, provide input and take part in decision making processes. We continue to improve our communication through newsletters, press articles and the Banyule Banner, as well as becoming more active on social media. Advocating on your behalf is one of our key roles and we are always looking at ways to bring benefits and deliver services for our residents. Council works on many initiatives and programs, from combatting discrimination, graffiti and racism to offering diversion programs for the very young through to the elderly. We actively support local businesses, providing a range of services from helping new business to start and achieve success. Banyule continues to see the importance of bringing people together, promoting community spirit and diversity, and fostering community cohesion. We sponsor, run and participate in popular community events and activities, ranging from our benchmark Banyule festivals, Malahang Festival, Carols, through to local events such as Movies in the Park. These activities have been an enormous success throughout the year and we will continue to support these occasions that help celebrate community, as well strengthen ties. PERFORMANCE – USE OUR RESOURCES WISELY Underpinning everything we do at Council will continue to remain strong in governance, financial management and efficient service delivery. We remain transparent and accountable as an organisation. Council continues to become more representative as it listens to and responds to the needs of the community, evaluating its services to ensure they remain relevant. We do, however, receive disparate views about reducing or expanding services depending on people’s direct use of services and the value they perceive in these. Our role is to balance these divergent views and differing priorities in order to provide the best outcomes for the long-term sustainability for the community.

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The City Plan is a direct response to deal with ageing infrastructure that without investment will continue to deteriorate and exacerbate what is called a ‘renewal gap’. Although such costs are substantial in the short term, the long term benefits for the community, in terms of physical improvements and financial savings make it a necessary and prudent decision. The City Plan Year 2 continues to make vast inroads in reducing this gap with an emphasis on investing in infrastructure, which will help safeguard our future. The most recent Auditor General’s Report (February 2014) on Council Asset Management and Maintenance raised concerns that without appropriate Council action, asset management could become more difficult and less affordable in the future and adversely affect services to communities. Banyule is seeking to continue to address this issue to ensure our assets remain in good condition for future generations. Across Australia, increased cost shifting, reduced funding and changes in regulation from both State and Federal Governments has put local councils under financial strain. We continue to advocate to both levels of government for grants relating to sporting facilities, new infrastructure and service initiatives that will reduce the burden upon Councils and rate payers. Council realises rates are only one source of revenue and as such is concluding its sale of the former Haig Street school site in order to return important assets to the community in the form of a state-of-the-art sports facility. Banyule Councillors continue to listen to the community and have identified several key areas for Council to focus on: nurturing our environment; focusing on asset renewal; ensuring fiscal responsibility; continuing good governance; enhancing planning processes; developing community partnerships and increasing the effectiveness of Council communication. These themes are firmly embedded in the City Plan (2013-2017). Council wants to remain as accessible as possible to its community and we are always happy to hear differing views. We welcome your input and actively encourage your participation. The City Plan is just one example how Council continues to involve the community in shaping the City’s direction. We look forward to continuing this collaboration and ensuring Banyule’s bright future. BACKGROUND The City Plan is Banyule City Council’s Plan as required by Section 125 of the Local Government Act 1989. The Plan forms Council’s key strategic platform for the delivery of services and areas of focus for advocacy to its Community. The Plan also contains Council’s response to the section 126 of the Local Government Act 1989, in so far that it incorporates Council’s Strategic Resource Plan 2014/2015–2017/2018. This is the second year of Council’s four year City Plan 2013-2017, prepared following the Council election in October 2012.

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ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

Participation – Community Involvement in Community Life

5.3

ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d The development of the City Plan 2013-2017 (Year 2), attached to this report, has been formed by the information gathered through an extensive community engagement and planning process. The framework is developed and supported by current policy and responds in a strategic sense to the expressed needs of the community. The process included Councillor Planning Workshops during November-December 2013 and February 2014, to review progress being made against the City Plan 20132017, identify challenges, and review focus areas and priorities. The Plan articulates the key strategic intent of Council and responds to newly identified challenges and opportunities presented to Council and the community over the life of this plan. CONSULTATION AND RESEARCH Community Engagement – An Overview of Consultation Approach Council’s four year City Plan (2013-2017) was developed last year after extensive community consultation. Each year Council reviews and modifies its four year City Plan. Accordingly, this year’s consultation approach was designed so that community feedback could be included in the City Plan review process. The information gathered forms a cumulative view of the community’s needs. As part of the development of the four year City Plan, in late 2012 and early 2013 the community was asked about Council’s Key Directions and Focus Areas within the City Plan, and whether they could suggest changes and additional priorities. People were also asked more open-ended questions such as: “what do you like most about your neighbourhood?” and “what would you like to see in your neighbourhood?” The findings of other pieces of research and consultation conducted by Banyule were also included. This information has added to the variety of voices and views. The Year 2 City Plan review process incorporated separate surveys developed for each of four key City Plan objectives (the fifth objective of ‘Performance’ mainly relates to the way in which Council supports the delivery of services and the mechanics of how the financial resources are managed). Examples were highlighted in the consultation to show what has been achieved and the community was asked for feedback - about whether people thought Council was on track and asking for suggestions for improvement. More than 1,000 people provided their ideas through many means including online, at events and through targeted community consultation. The community was given the opportunity to complete surveys on one or more areas of Council’s work: • • • •

People - supporting and strengthening the health and wellbeing of the Banyule community. Planet - environmental sustainability and protecting Banyule’s natural environment. Place - maintaining and enhancing Banyule’s public spaces and infrastructure Participation - community engagement and involvement in community life.

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ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

There was overwhelming support for Council’s activities. Council provided examples of the work completed within the last 12 months and asked if people feel that Banyule is on track with reaching our the goals. The results are as follows: • • • •

73% of people agreed or strongly agreed that we are on track in the area of Place. 78% of people agreed or strongly agreed that we are on track in the area of Planet. 79% of people agreed or strongly agreed that we are on track in the area of People. 79% of people agreed or strongly agreed that we are on track in the area of Participation.

Council also asked for comments and suggestions for improvement and collated these into four summary documents. Some of the issues identified in the consultation relate to specific actions or complaints. Where appropriate, these have been fed into the Customer Request Management (CRM) system for action by the relevant area of Council. More than 30 requests for follow up action have been made. Some people also commented that it was difficult to answer if they thought Council was on track without further information on benchmarks, indicators, or some sort of comparison. This is an area Banyule has taken on board and strengthened in this plan. The extended series of themes and issues raised in the most recent community engagement program are as follows: PEOPLE THEMES • • • • • • •

Promoting and supporting good health for people of different ages, life stages and backgrounds Activities for young and old in the community Graffiti and community safety Events and community activities Local shops and supporting small business Affordable, good quality leisure facilities Planning and preparing for emergency events

PLANET THEMES • • • • • • •

More tree maintenance and planting Working together to eliminate rubbish from our waterways, parks and streets Conserving water and reusing stormwater Taking action on climate change Avoiding and reducing waste Working with the community to manage fire hazards Acting as environmental stewards

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Results

Participation – Community Involvement in Community Life

ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d PLACE THEMES

5.3

• • • •

Maintaining Banyule’s identity - neighbourhood character and managing growth Improving transport - addressing traffic congestion problem areas and doing more for sustainable transport Retention and protection of open space Local services, facilities and shops

PARTICIPATION THEMES • • • • •

Having a range of ways to consult and receive community feedback Community events, volunteering and activities Combatting racism and discrimination, and community education Advocacy to State and Federal government Improving ways to get information from Council

Phase two - feedback As a result of the comments received from the consultation process two sets of documents were produced. These were made available to the community via the web, Council Service Centres, libraries and Neighbourhood Houses during mid to late April: •

Council’s Draft City Plan 2013-2017 (Year 2) A clearer link to the outcomes of how Council has responded to the community engagement findings is articulated in the Year 2 City Plan through the inclusion of key initiatives. These initiatives reflect the intent of Council to provide a comprehensive suite of services to its community and are highlighted to clearly demonstrate the actual manifestation of the strategic intent. This allows the community to comment in detail on whether Council has fairly represented the priorities and needs of its community.

•

Community Consultation Results This group of documents includes a summary of the approaches Council used to consult and engage with the local community, and four reports detailing the communities’ feedback and examples of how Council is addressing community feedback under the headings of Place; Planet; People; and Participation. These documents assist the community to see Council’s response to the themes raised, by showing links with the Draft City Plan 2013–2017 (Year 2).

Evaluation and improving the consultation process Each year Council evaluates the consultation process to look for ways to improve how it consults and engages with the community. This information also feeds into the review of cross-Council consultation resources and guidelines to assist with future consultation and engagement activities, and to deliver a consistent and co-ordinated approach. Cumulative and historic consultation information and research processes Extended consultation adds to the robustness of information gathered and aids in how decisions are made. This data mining and research widens the ways that Council can hear from and represent people’s views. This is especially true for those who do not like going to meetings or completing surveys. Other research included in the consultation findings are the following:

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• • • • • • • • • • • • •

•

Banyule City Council Household Survey, 2011 Banyule Municipal Early Years Plan consultation, 2012 City of Banyule Local Area Community Safety Profile, 2012 Demographic data, Australian Bureau of Statistics, 2011 Heidelberg West Neighbourhood Renewal – 2011 community survey summary Multicultural policy and Action Plan, Banyule City Council, 2011 Older Persons’ Consultation, 2011 Parent/Guardian Survey Analysis - Banyule Municipal Early Years Planning, 2013 Seniors Forum Report, 2011 Top twenty data sources for describing community wellbeing in Victoria, Victorian Department of Planning and Community Development, 2012 Youth Fest Youth Services Survey Results, 2012 Customer Service Expectations Survey, 2011 The Banyule Community Plan - It involved extensive community consultation and input (during the period July 2008 to December 2009) from individuals and local community groups – more than 2,000 people participated in the development of this Plan. The purpose of a Community Plan is to identify the community’s vision for its city as Banyule moves towards 2020. In doing so, it seeks to articulate the things that need to change to achieve that preferred future, as well as the things the community values now that should be retained for the future. An important feature of the Community Plan is its ownership and development by the community, and that the community accepts responsibility for its implementation. Local government can contribute to an important advocacy or linking role in this regard. A review of the corporate Communications Plan – this involved internal consultation with staff, and a desktop review of strategic documents, customer research (survey) reports and on-line presence. This will assist with future communications, consultation and community engagement. A review of the Customer/Community Charter – this involved consultation with the community (residents and businesses) via telephone and focus group meetings, and is currently undergoing internal consultation across the organisation. The charter sets out Banyule’s commitments and customer service standards, and also details feedback mechanisms for the community to provide comment or suggestions on service improvement. A comprehensive Household Survey conducted in April 2008 and 2011, which has added to Council’s knowledge of the Community.

Additional sources of data that inform Council decision making Banyule was amalgamated in December 1994 and as such it has a rich history of services provided to its community. Each new City Plan draws on this knowledge of the community. Council’s understanding of what the community needs and expects is based on community feedback and a broad range of other key inputs such as regular surveys, research, socio economic data and the experience of professional staff. Council uses a variety of methods for involving the community in the decisions Council makes. These include public forums such as workshops, advisory committees, surveys, focus groups, and community comment mechanisms, email feedback via the website, and individual feedback such as formal submissions.

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ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

Participation – Community Involvement in Community Life

ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

5.3

Regular Community Consultation In addition to specific community consultation projects undertaken as part of individual Best Value service reviews, Banyule also conducts community consultation and stakeholder forums prior to developing or revising corporate policies and strategic plans. Banyule also draws on other current community consultation data sources such as: • • • •

• •

State Government Annual Community Satisfaction Surveys. Key Council plans and strategies (e.g. People: Health and Wellbeing Policy and Strategy, Planet: Environmental Sustainability Policy and Strategy, Municipal Strategic Statement, Arts Plan and the Recreation Plan). Demographic information on residents and businesses. Culturally and Linguistically Diverse (CALD) communities; in conjunction with the Migrant Resource Centre, focus groups were held with identified community groups to better understand particular needs and the delivery of Council’s services. Ivanhoe Structure Plan - extensive consultation and information sessions conducted in relation to assessing and developing this project with community input and feedback. Industry benchmarking exercises to compare Council services with best practice standards. Many of these comparators will become readily available to the community through the office of Local Government with their LGPRF indicator program.

Customer requests are a key source of information to assist in improving services. Banyule is committed to providing excellence in customer service and communications, to ensure the community and stakeholders have access to quality information about Council services, activities, processes and systems. Council continues to deliver an ‘Out & About’ program to foster better links and information flow with the community. Under this program, members of the customer service team (supported by service unit staff) attend community centres and events to promote Council and community programs and services, as well as educate the community on how to best access the services and opportunities available to them. This program is very successful and has a particular focus on groups who have difficulty in accessing Council information or services, for example senior citizens groups. Demographic resources Much of Banyule’s decision making is based upon demographic information and forecasting tools which enable looking forward and planning appropriately for the community. These include: • • •

ABS census data ID data analysis of 2011 Census information for the Banyule census collector districts Community Indicators of health and wellbeing from the Department of Health.

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ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

During February-March 2014 the State Government’s Department of Transport, Planning and Local Infrastructure released a Regulatory Impact Statement (RIS). The RIS was prepared to facilitate public consultation on the proposed Local Government (Planning and Reporting) Regulations 2014 (the proposed Regulations). The legislation was authorised by the Governor and commenced operation on 18 April 2014. The Regulations replace the Local Government (Finance and Reporting) Regulations 2004 and contain some significant changes, including a performance reporting framework. The Regulations support the operation of the new planning and reporting framework for Councils under the Local Government Amendment (Performance Reporting and Accountability) Act 2014. Banyule City Council adheres to the ‘Local Government Planning and Reporting Better Practice Guide’ in the development of its strategic planning process. This guide is designed to assist Councils to best meet requirements under the Local Government Act 1989 as they relate to the planning and accountability framework. It provides councils with relevant and practical information to assist in the development of key planning and reporting documents required under the Local Government Act 1989 and as prescribed in the Local Government (Planning and Reporting) Regulations 2014 (the Regulations). These include the Council Plan (City Plan), Strategic Resource Plan, Annual Budget and Annual Report. The guide also outlines the role of the Victorian Auditor-General and highlights the benefits of a relationship with a community plan. Consultation on the Initial Draft City Plan 2013-2017 (Year 2) The draft of the new City Plan 2013-2017 (Year 2), including the Strategic Resource Plan 2014/2015–2017/2018, was made available for community consideration via Council’s website and Service Centres, and at local libraries and neighbourhood houses, during 9-23 April 2014. The draft plan was also promoted through The Banner newsletter and via advertisements in local papers. Public Notice Process At the 5 May 2014 Council Meeting, notice was given for ‘Preparation of the Budget for the period 1 July 2014 to 30 June 2015’ and ‘Preparation of Banyule’s City Plan 2013-2017 (Year 2)’, including notification of the exhibition period for public submissions. This is a statutory requirement under the Local Government Act 1989 and enables members of the community to make a formal submission under section 223 of the Act. Following Council ‘in principle’ approval, the proposed City Plan 2013-2017 (Year 2) was made available to the public for a four week period commencing Tuesday 6 May 2014 and concluding Wednesday 4 June 2014. Notice was given to the public of Council’s intention to formally adopt the proposed City Plan at a meeting of Council on Monday, 23 June 2014 starting at 7.45pm.

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Local Government Planning and Accountability Framework

Participation – Community Involvement in Community Life

5.3

ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d A copy of the City Plan was made available for inspection at the Ivanhoe, Rosanna and Greensborough Service Centres and on Council’s website, from Tuesday, 6 May 2014, and made available via local libraries and neighbourhood houses. The public notice and exhibition of the proposed City Plan enabled any person affected by the proposed City Plan to make a formal submission to Council. Submissions received by Council in accordance with Section 223 of the Act were considered by Council prior to the final Council consideration of the adoption of the City Plan on Monday, 23 June 2014. In addition, Banyule advertised a series of Budget information sessions for the Community (also included in the public notice). The sessions aimed to enhance the understanding of the Budget make up and the processes involved in making a submission to the Budget and City Plan. A series of public meetings to explain the Budget and City Plan were held between 6:00pm and 7:00pm on the following dates at the following locations. Date

Venue

14 May, Wednesday 20 May, Tuesday 22 May, Thursday

Macleod Community Hall, Macleod McCubbin Room, The Centre Ivanhoe, Ivanhoe WaterMarc Meeting Room, Greensborough

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ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

A four year City Plan has been developed through extensive community engagement and feedback. The foundation of this work has led Council to include significant areas of emphasis in its planning, including: • • • • • • • • •

The building of a strong and vibrant community Improving communication with the community so Council and the Community are better informed as to things that matter. Identifying opportunities that bring social and economic benefits to the community Developing local activity centres in an appropriate and sustainable way. Making land-use planning more consistent and see that it improves local neighbourhood character Ensuring comprehensive transport planning and advocacy on transport and congestion issues. Continuing a strong focus on delivering quality, value for money services Ensuring Council’s financial sustainability and making sure Banyule continues to deliver services to the levels expected. Advocating to other levels of government on important community issues, even where it is not Council’s direct delivery role, and ensuring that this is done in the strongest terms to affect change for the betterment of Banyule.

On an annual basis Council reconsiders the areas of emphasis outlined for its four year plan. On the basis of the information available this year, Council has considered the following as the key themes to be incorporated within our current plan framework: • • • • • • •

Environment – protecting the environment and becoming even more sustainable Communication – continuing to effectively engage and communicate with the community Infrastructure – renewing and maintaining infrastructure, from drains to buildings Fiscal responsibility and reporting – maximising return to the community Good governance – sound decision making that is timely and based on facts Planning – a thorough and thoughtful planning framework and process Community partnerships – strengthening existing partnerships and identifying new ones.

These views have been considered to develop City Plan key initiatives for 2014/15. Banyule has continued its program of extensive community engagement and feedback, with a concentrated and targeted effort over the period November 2013 to March 2014, and has further strengthened the areas of focus in the City Plan 20132017 (Year 2). This will also be reflected in the Budget initiatives for 2014-2015. Council has also ‘closed the loop’ by showing the community how Banyule has directly responded to what the community has said during the community engagement process. This has been captured through a series of key summary papers that showcase ‘What you said’, and ‘How we are using what you said’. This includes a summary of how the information links with the City Plan objectives. It is part of Council’s ongoing program and commitment to communicating and engaging with the community, and responding to community needs.

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The People, Planet and Place objectives are central. Their success is dependent on how well Banyule succeeds with the Participation and Performance objectives.

Participation – Community Involvement in Community Life

ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

5.3

The full reconciliation of community themes and initial responses promoted to the community can be found at http://www.banyule.vic.gov.au. In conjunction with these themes developed with the community, a strong governance and efficiency base underpins the areas of emphasis for the Performance Objective. These themes are more inwardly and structurally based to ensure the right performance outcomes for the community. PERFORMANCE THEMES The following are themes related to the City Plan’s Performance objective, based on analysis and extrapolation of the feedback received through the various consultation and research processes: • • • • • • • •

Efficiency Effectiveness Best Value quality for Banyule’s services Prudential financial management Secure information Stable industrial environment Transparency Accountability

A clearer link to the outcomes of how Banyule has responded to the community engagement findings is articulated in the City Plan through the inclusion of key initiatives. These initiatives reflect the intent of Council to provide a comprehensive suite of services to its community and are highlighted to clearly demonstrate the actual manifestation of the strategic intent. This allows the community to comment in detail on whether Council has fairly represented the priorities and needs of its community. LEGAL CONSIDERATION Following Council ‘in principle’ approval at the 5 May 2014 Council Meeting, the proposed City Plan 2013-2017 (Year 2) was made available to the public for a four week period commencing Tuesday 6 May 2014 and concluding Wednesday, 4 June 2014. The public notice advertisement appeared on Council’s website on Tuesday, 6 May 2014, and in ‘The Age’ on Wednesday 7 May 2014. The public notice included details about the Budget Information Sessions. Advertisements for the public notice period and for the Budget information sessions were also placed in Leader newspapers at the commencement of the public notice period. The public notice informed the community of Council’s intention to adopt Banyule’s City Plan 2013-2017 (Year 2) in accordance with Sections 125 and 126 of the Local Government Act 1989, at a Council Meeting on Monday, 23 June 2014. A copy of the City Plan was made available for inspection on Council’s website and at the Ivanhoe, Rosanna and Greensborough Service Centres from Tuesday, 6 May 2014. It was also available at local libraries and neighbourhood houses, together with the proposed Budget 2014-2015. In accordance with the provisions of Section 223 of the Act, submitters were provided with the opportunity to address Council in support of their submissions.

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ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

The City Plan and the Banyule People: Health and Wellbeing Policy & Strategy also meet Banyule’s obligation for a Municipal Public Health and Wellbeing Plan under the Victorian Public Health and Wellbeing Act 2008. CONSIDERATION OF SUBMISSIONS At the conclusion of the public exhibition period, 5.00pm on Wednesday, 4 June 2014, twenty-seven (27) formal submissions were received in relation to the Budget and City Plan. A further two (2) late submissions were received after the closing date. All of the submissions received have been presented for Council consideration. Any known and registered, further late submissions received between the development of this ‘City Plan Adoption’ report have been presented to Councillors in full. The submissions received by Council cover a wide and varied range of community views, both in support and in opposition to the proposed Budget and City Plan. The submissions primarily deal with issues related to the proposed budget. As evidenced by the submissions, many specific interest groups are advocating the increase of expenditure on projects of interest and yet further submissions have been written in support of an extended range of services, support and projects in the community. From the responses to this exhibition process, there is not a substantive body of persuasive evidence to suggest a need for significant change in the proposed City Plan. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter of the City Plan does not raise any human rights issues but enhances the human rights of our community. As a part of Council’s community engagement program for the City Plan, the plan has been developed through extensive consultation and engagement. This process of community involvement has promoted and facilitated specific rights outlined in the Charter, namely the right to take part in public life and the right to freedom of expression. FUNDING IMPLICATIONS The attached City Plan contains the Strategic Resource Plan for Banyule City Council for the next 4 year period.

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Council will consider public submissions to the exhibited proposed City Plan prior to adopting the City Plan.

Participation – Community Involvement in Community Life

ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

5.3

The Strategic Resource Plan outlines how Council will manage its financial and nonfinancial resources, including human resources, over the next four years to achieve the strategic objectives. In 2014, the Strategic Resource Plan has been modified to meet the requirements of the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014, which commenced operation on 18 April 2014. This sits well with Banyule’s objective of ‘Performance – Use our resources wisely’. The Strategic Resource Plan consists of the following: • • •

The ‘Performance – Use our resources wisely’ objective. This includes key directions for achieving the objective, and focus areas for the next four years The ‘Management of our Human Resources’ section, which includes statements describing the human resources required for the next four years The Financial Resources section, which includes information on financial position, financial statements and commentary on these.

The Plan also takes into account services and initiatives contained in plans adopted by Council, as well as other information prescribed by the regulations. In addition, the Strategic Resource Plan describes how Council manages its financial resources in a sustainable manner. Prudent management enables Banyule’s staffing, physical resources and community services to be maintained in a way that meets the community’s current and future needs. This includes developing sustainable income streams and financial independence, and rates that support the services and infrastructure for the community. Linkage between City Plan and Budget The Annual Budget is developed within Council’s overall strategic planning framework. This framework guides the Council with information that aids in identifying community needs and aspirations over the long-term, converting these into medium (Council Plan) and short-term (Annual Budget) objectives, key directions, initiatives, services, and allocates resources in a considered manner with this information. Accountability to the community is ensured through Audited Financial and Performance Statements (containing key performance indicators) and provision of the statutory annual report to the community. Essential in the planning and application of Council’s resources is the critical link to the community. Council undertakes an ongoing and iterative process of engagement across all parts of the community. Essential in the planning and application of Council’s resources is the critical link to the community. Banyule undertakes an ongoing and iterative process of engagement across all parts of the community. Council uses direct community information along with key demographic data, provides due reference to the legislative contexts Council works within, and utilises industry benchmarks to assess the appropriate level of service for the community.

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Banyule tests the management of these services against both national and international standards of quality, efficiency and effectiveness. There are direct and obvious links between the broad range of information Council gathers and the activities funded to meet Banyule’s stated strategic intent. Council reviews and reassesses activities and areas of emphasis for the community on an annual basis. POLICY IMPLICATIONS The City Plan is underpinned by a key strategy framework. Each of Banyule’s strategic objectives is underpinned by comprehensive supporting policies, strategies and plans. The key policy and strategy documents informing the City Plan are continuously reviewed to ensure relevance and responsiveness to community needs and best industry practice: −

Banyule People: Health and Wellbeing Policy & Strategy – provides the framework to promote good health and wellbeing at all ages within Banyule. The four-year strategy is supported by an annual action plan, and has been developed in partnership with participating agencies and the community. The combination of the relevant sections of the City Plan and the Banyule People: Health and Wellbeing Policy & Strategy represents and satisfies the statutory requirements for a Municipal Public Health and Wellbeing Plan as required by the Victorian Health and Wellbeing Act 2008.

−

Banyule Planet: Environmental Sustainability Policy & Strategy – provides the framework for achieving environmental sustainability in Banyule. It provides guidance and direction for supporting action plans that are reported in the annual State of the Environment Report.

−

Banyule Place Policy & Strategy – provides the framework for maintaining and improving Banyule as a liveable and vibrant place.

−

Banyule Participation Policy & Strategy – provides the framework for Council to support community involvement, by appropriately engaging with the community on issues that affect them, encouraging participation and advocating on behalf of the community

−

Banyule Performance System: Strategic Resource Plan, Strategic Budget, 10 year Capital Works Plan, Banyule Management System - the ‘Performance’ objective is underpinned by policy context and strategic intent that is informed by a strong legislative framework, using industry best practice guides (eg. Reporting guidelines for local government budgets in Victoria, provided by The Institute of Chartered Accountants in Australia), and the Banyule Management System (BMS). The BMS is based on meeting the Best Value Principles of service delivery to the community, and incorporates a certification program against three key National and International Standards in Quality, Occupational Health and Safety and Environmental Management.

The City Plan’s Relationship with the Municipal Public Health and Wellbeing Plan The City Plan and the Banyule People: Health and Wellbeing Policy & Strategy also meet Banyule’s obligation for a Municipal Public Health and Wellbeing Plan under the Victorian Public Health and Wellbeing Act 2008.

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ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

Participation – Community Involvement in Community Life

ADOPTION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2) cont’d

5.3

CONCLUSION Year 2 of the City Plan has further refined Council’s endeavours to deliver on the expressed needs of the community. Banyule City Council continues to provide its community with a comprehensive framework of integrated objectives, focus areas and key initiatives. These planning drivers cover a broad range of service delivery areas, internal support activities, important advocacy issues and deliver strong leadership for the community with good open governance. This second year of Council’s four year strategic plan refines the blueprint for Banyule City Council to achieve its Vision: Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community. RECOMMENDATION 1.

That Council, having considered all submissions received and having complied with the requirements of sections 125 and 126 of the Local Government Act 1989, adopt the Banyule City Council’s City Plan 2013-2017 (Year 2) as attached to this report.

A copy of Banyule’s City Plan 2013-2017 (Year 2) be provided to the Minister for Local Government prior to financial year-end (ie. 30 June 2014)

That the submitters be advised that Council has considered their submissions relating to Banyule City Council’s City Plan 2013-2017 (Year 2) and that they be thanked for their contributions.

ATTACHMENTS No.

Title

Draft City Plan 2013-2017 (Year 2)

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ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015

Author:

Peter Utri - Manager Organisational Performance, Corporate Services

File:

F2014/712

SUMMARY This report is presented for the adoption of Banyule’s Budget for 2014-2015 (in accordance with Section 130 of the Local Government Act 1989). The budget is set in a manner that allows the resources of the community to be allocated prudently. This delivers on Council’s efforts to achieve its Vision for the community of: Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community. The adoption of this budget will fulfil Council’s compliance with sections 127 and 130 of the Local Government Act 1989, and incorporates prior consideration of public submissions to the exhibited proposed Budget at a Council Meeting on Monday, 23 June 2014 (these submissions have been presented under the cover of a separate report). The development of the Budget 2014-2015 was based on information gathered from extensive community consultation, within a defined legislative context and has been based on industry best practice accounting standards. The Budget is developed and supported by current policy and responds in a direct way to the expressed needs of the community as outlined in the City Plan. Council is required to make informed decisions on behalf of its community for the sustainable governance of the municipality. These decisions are based on sound, considered and prudent financial management basis. The setting of the budget, the levels of service provided, and the careful stewardship of the community’s assets are paramount in the establishment of this budget. Council’s Budget 2014-2015 responds to the community priorities for Banyule. The City Plan 2013-2017 (Year 2) sets a clear strategic direction for Council and ensures we continue to deliver the right services in the right way in response to the community’s expressed needs. The Budget will ensure Council’s finances remain sustainable and that appropriate resources are allocated to meet the services and capital requirements of the City. This budget responds to the strategic intent and direction for Banyule City Council over the life of the City Plan 2013-2017. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

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Performance - Use Our Resources Wisely

ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d CITY PLAN

6.1

This report is in line with Council’s City Plan key direction of "manage our financial resources in a sustainable manner". BACKGROUND Budget Development Process The draft Budget has been developed to work to the delivery of the City Plan 20132017 (Year 2) objectives, which sets the overall strategic direction for Banyule. This Proposed Budget has been prepared with a focus on responsible financial management and in accordance with the Local Government Act 1989 (the Act) and Local Government (Planning and Reporting) Regulations 2014 (the Regulations), and Accounting Standards. Banyule Council wants to fully inform its community as to the important decisions that are being made on the community’s behalf, about its financial and other resources. The annual Budget 2014-2015 reflects the ‘Model budget’ form and has been prepared with reference to The Institute of Chartered Accountants ‘Victorian City Council Model Budget 2014/2015,’ a best practice guide for reporting local government budgets in Victoria. The budget provides for the sound provision of financial resources. The Budget 2014-2015, which is attached to this report, is for the year 1 July 2014 to 30 June 2015 and is prepared in accordance with the Act and Regulations. The budget includes financial statements being a budgeted Comprehensive Income Statement, Balance Sheet, Statement of Changes in Equity, Statement of Cash Flows and Statement of Capital Works. These statements have been prepared for the year ended 30 June 2015 in accordance with the Act and Regulations, and are consistent with the annual financial statements which are prepared in accordance with applicable Australian Accounting Standards. The budget also includes information about the rates and charges to be levied, the capital works program to be undertaken, the human resources required to deliver Council services, and other financial information Council required in order to make informed decisions about its financial future. In advance of preparing the budget, Officers first review and update Council's long term financial projections. Financial projections for at least four years are ultimately included in Council's Strategic Resource Plan, which is the key medium-term financial plan produced by Council on a rolling basis for consideration. The preparation of the budget, within this broader context, begins with the preparing of the operating and capital components of the annual budget during January, February and March. A draft consolidated budget is then prepared and various iterations are considered by Council at briefings during March and April. This iterative process allows councillors to consider changes in areas of the budget and include changes based on ongoing and extensive information received from the community and other contextual drivers.

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The ‘proposed’ budget was prepared and submitted to Council for ’in principle’ approval. Council then provided the required ’public notice’ that it intends to ’adopt’ the budget. It gave 28 days’ notice of its intention to adopt the ‘proposed budget’. Council made the budget available for inspection at its offices and on its internet web site, at community centres and advertised its intentions in the local and metropolitan papers. People had the right to make a submission on the budget. Submissions were considered before the final adoption of the budget by Council. It is at Council’s discretion whether any submission or submissions affect the final budget outcome. Council endeavours to alert its community as to the development of both the budget and the City Plan. This engagement helps guide the strategic intent of the Budget as early as practicable in the process so our community can have an active say in what is being developed. It also tests the current strategy with our community as to its voracity and fit. Council’s forward intent is generally flagged in the Strategic Resource Plan of the City Plan. In order to assist interested persons to understand the budget and make a submission if they wish, Council officers have undertaken a further community engagement process, including public information sessions. The final step is for Council to adopt the Budget after receiving and considering any submissions from interested parties. Council endeavours to have its Budget adopted by 30 June each year in order to have all its financial resources in place for the ensuing year of work for the community. CONSULTATION The Annual Budget is developed within Council’s overall strategic planning framework. This framework guides the Council with information that aids in identifying community needs and aspirations over the long-term, converting these into medium (Council Plan) and short-term (Annual Budget) objectives, key directions, initiatives, activities and allocates resources in a considered manner with this information. Accountability to the community is ensured through Audited Financial and Performance Statements (containing key performance indicators) and provision of the statutory annual report to the community. Council also presents regular financial reports and updates to the community throughout the year. Essential in the planning and application of Council’s resources is the critical link to the community. Banyule undertakes an ongoing and iterative process of engagement across all parts of the community. Council uses direct community information along with key demographic data, provides due reference to the legislative contexts Council works within, and utilises industry benchmarks to assess the appropriate level of service for the community.

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ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d

Performance - Use Our Resources Wisely

6.1

ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d Banyule tests the management of these services against both national and international standards of quality, efficiency and effectiveness. There are direct and obvious links between the broad range of information Council gathers and the activities funded to meet Banyule’s stated strategic intent. Council reviews and reassesses activities and areas of emphasis for the community on an annual basis. A four year City Plan has been developed through extensive community engagement and feedback. The foundation of this work has led Council to include significant areas of emphasis in its planning, including: • • • • • • • • •

On an annual basis Council reconsiders the areas of emphasis outlined for its four year plan. On the basis of the information available this year, Council has considered the following as the key annual themes to be incorporated within the current plan framework: • • • • • • •

Environment – protecting the environment and becoming even more sustainable Communication – continuing to effectively engage and communicate with the community Infrastructure – renewing and maintaining infrastructure, from drains to buildings Fiscal responsibility and reporting – maximising returns to the community Good governance – sound decision making that is timely and based on facts Planning – a thorough and thoughtful planning framework and process Community partnerships – strengthening existing partnerships and identifying new ones.

These views have been considered to develop City Plan key initiatives for 2014/15. Council’s financial resources are utilised to fulfil these initiatives and actions. Banyule has continued its program of extensive community engagement and feedback, with a concentrated and targeted effort over the period November 2013 to March 2014, and has further strengthened the areas of focus in the City Plan 20132017 (Year 2). This will also be reflected in the Budget initiatives for 2014-2015.

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Council has also ‘closed the loop’ by showing the community how Banyule has directly responded to what the community has said during the community engagement process. This has been captured through a series of key summary papers that showcase ‘What you said’, and ‘How we are using what you said’. This includes a summary of how the information links with the City Plan objectives. It is part of Council’s ongoing program and commitment to communicating and engaging with the community, and responding to community needs. The extended series of themes and issues raised in the most recent community engagement program are as follows: PEOPLE THEMES • • • • • • •

PLANET THEMES • • • • • • •

PLACE THEMES • • • •

PARTICIPATION THEMES • • • • •

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ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d

Performance - Use Our Resources Wisely

ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d

6.1

PERFORMANCE THEMES The following are themes related to the City Plan’s Performance objective, based on analysis and extrapolation of the feedback received through the various consultation and research processes: • • • • • • • •

Efficiency Effectiveness Best Value quality for Banyule’s services Prudential financial management Secure information Stable industrial environment Transparency Accountability

Public Notice Process At the 5 May 2014 Council Meeting, notice was given for ‘Preparation of the Budget for the period 1 July 2014 to 30 June 2015’ and ‘Preparation of Banyule’s City Plan 2013-2017 (Year 2)’, including notification of the exhibition period for public submissions. This is a statutory requirement under the Local Government Act 1989 and enables members of the community to make a formal submission under section 223 of the Act. Following Council ‘in principle’ approval, and in accordance with Section 129 of the Act, the Proposed Budget 2014-2015 was made available to the public for a four week period commencing Tuesday, 6 May 2014 and concluding Wednesday, 4 June 2014. Notice was given to the public of Council’s intention to formally adopt the proposed Budget at a meeting of Council on Monday, 23 June 2014 starting at 7.45pm. A copy of the budget was made available for inspection at the Ivanhoe, Rosanna and Greensborough Service Centres and on Council’s website, from Tuesday, 6 May 2014, and made available via local libraries and neighbourhood houses. The public notice and exhibition of the Proposed Budget enabled any person affected by the Proposed Budget to make a formal submission to Council. Submissions received by Council in accordance with Section 223 of the Act were considered by Council prior to the final Council consideration of the adoption of the Budget on Monday, 23 June 2014. In addition, Banyule advertised a series of Budget information sessions for the Community (also included in the public notice). The sessions aimed to enhance the understanding of the Budget make up and the processes involved in making a submission to the Budget and City Plan. A series of public meetings to explain the budget were held between 6:00pm and 7:00pm on the following dates at the following locations.

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Date

Venue

14 May, Wednesday 20 May, Tuesday 22 May, Thursday

Macleod Community Hall, Macleod McCubbin Room, The Centre Ivanhoe, Ivanhoe WaterMarc Meeting Room, Greensborough

Attendance levels at the public information sessions were relatively low. Further thought as to the promotion and development of these sessions will be considered for next year’s budget process. In order to increase the transparency of the submissions process, a progress report was presented at the 2 June 2014 Council Meeting to inform Council and the community about written submissions received to 5.00pm on 26 May 2014 for the Proposed Budget 2014-2015 and Draft City Plan 2013-2017 (Year 2). Formal submissions were received until close of business 4 June 2014. Late submissions have been provided to Councillors and it is at Council’s discretion whether they will be considered. Late submissions do not receive an “as of right” ability to speak to the Budget or City Plan. However, the opportunity for the community to put forward questions to Council exists at all Banyule’s Council meetings. BUDGET 2014/2015 CONTEXT The budget focuses on strengthening the long-term financial sustainability of Banyule. During the preparation on this Budget, great care has been taken to ensure Council keeps delivering relevant services to the community while upgrading and maintaining infrastructure. This has been made more difficult in light of State and Federal government cost shifting. Similarly, rising taxes and reduced funding all continue to impact Council’s Budget; however, facilities and support services need to be maintained for the future. Banyule manages assets and infrastructure valued at over $1.3 Billion. Council will increase rates by 7.95 per cent and collect a municipal charge which has remained the same as last year. In the 2014/15 financial year, general rates and charges will contribute $85.36 million to address ageing infrastructure, improve the amenity and quality of community assets and deliver vital services across the breadth of the City, ensuring Council continues to deliver the appropriate services in response to the community’s needs and expectations. Council continues to manage responsibly and efficiently. Banyule’s budget decisions consider the Victorian Auditor-General’s annual sustainability assessment ratios for Council’s underlying result, liquidity, indebtedness, self-financing capacity, capital replacement and renewal gap ratios. Banyule has devised a Budget that will deliver significant capital works over the next four years. It looks to balance competing demands on providing community services, maintaining and renewing infrastructure with the community’s capacity to pay for it.

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ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d

Performance - Use Our Resources Wisely

6.1

ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d The Victorian Auditor General recently reported that Victorian councils had made relatively slow progress to address the asset renewal gap which had almost doubled since 1998. The report raises concern that without appropriate action, asset management could become more difficult and less affordable in the future and adversely affect services to communities. Banyule’s ageing roads, footpaths, drains and buildings require attention, and the point has now been reached where significant investment is required. The Budget 2014-2015 also addresses the need to upgrade recreational facilities and maintain a suite of services that most residents will rely on or access at some point in their life. Some of Banyule’s main focus areas and important initiatives include: • • • • • •

Maintaining and upgrading roads, drains and footpaths Delivering vital social services and support programs across the municipality Protecting and nurturing open spaces, parklands and street trees Redeveloping recreational centres, sportsgrounds and club pavilions Implementing environmentally friendly practices, including energy efficient street lights, solar power and water saving initiatives Providing engaging community festivals, events and activities

Over an extended period, Council has absorbed significant cost shifts from other levels of Government in a manner that cannot be financially sustained. Council continues to advocate on behalf of the community to reduce this impost and continues to seek innovative funding sources to offset its reliance on rate revenues. Banyule also continues to work in partnership with local community groups, agencies and residents to overcome issues that fall outside Council’s direct area of responsibility. Council continues to strive for excellence and look at ways for cost saving. By increasingly engaging the community Council ensures it is planning, delivering and enhancing a range of services and programs that are relevant for today and look after tomorrow. The Budget 2014-2015 works in concert with the directives of the City Plan 20132017. Councillors and staff are committed to achieving these medium and long-term objectives that ensure Council is working in partnership with the Community to build a better Banyule. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. The preparation and adoption of Council’s Budget actually facilitates the protection of many of our communities Human rights as funding for many Council projects, programs and initiatives is directly related to protecting and enhancing the Human rights of our community. Council continues to work on behalf of its community to ensure the upholding of human rights for all.

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ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d LEGAL CONSIDERATION

Following Council ‘in principle’ approval at the 5 May 2014 Council Meeting, and in accordance with Section 129 of the Act, the Proposed Budget 2014-2015 was made available to the public for a four week period commencing Tuesday 6 May 2014 and concluding Wednesday 4 June 2014. The public notice advertisement appeared on Council’s website on Tuesday, 6 May 2014, and in ‘The Age’ on Wednesday 7 May 2014. The public notice included details about the Budget Information Sessions. Advertisements for the public notice period and for the Budget information sessions were also placed in Leader newspapers at the commencement of the public notice period. The public notice informed the community of Council’s intention to adopt Banyule’s Budget for 2014-2015 (in accordance with Section 130 of the Local Government Act 1989) at a Council Meeting on Monday, 23 June 2014. A copy of the budget was made available for inspection on Council’s website and at the Ivanhoe, Rosanna and Greensborough Service Centres from Tuesday, 6 May 2014. It was also available at local libraries and neighbourhood houses, together with the draft City Plan 2013-2017 (Year 2). In accordance with the provisions of Section 223 of the Act, submitters were provided with the opportunity to address Council in support of their submissions. Council will consider public submissions to the exhibited proposed Budget prior to adopting the Budget. CONSIDERATION OF SUBMISSIONS At the conclusion of the public exhibition period, 5.00pm on Wednesday, 4 June 2014, twenty-seven (27) formal submissions were received in relation to the Budget and City Plan. A further two (2) late submissions were received after the closing date. All of the submissions received have been presented for Council consideration. Any known and registered, further late submissions received between the development of this ‘Budget Adoption’ report have been presented to Councillors in full. The submissions received by Council cover a wide and varied range of community views, both in support and in opposition to the proposed Budget and City Plan. The submissions primarily deal with issues related to the proposed budget. As evidenced by the submissions, many specific interest groups are advocating the increase of expenditure on projects of interest and yet further submissions have been written in support of an extended range of services, support and projects in the community. From the responses to this exhibition process, there is not a substantive body of persuasive evidence to suggest a need for significant change in the proposed

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Under the Sections 127 and 130 of the Local Government Act 1989, Council is required to prepare and adopt an annual budget for each financial year.

Performance - Use Our Resources Wisely

ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d

6.1

Budget. Council has the ability to reallocate some funds within the breadth of the proposed budget to accommodate some requests received through the submissions process, without it constituting a substantive revision of the Budget. CONCLUSION This budget meets the requirements of Section 127 of the Local Government Act 1989 which requires Council to prepare a budget for each financial year. The budget includes all information required to establish: • • • • • •

Banyule’s budgeted financial statements A description of services and initiatives funded by the budget as well as a Statement about how they will contribute to achieving the strategic objectives in the City Plan Key service performance indicators and targets The declaration of rates and charges The intention to charge interest on unpaid rates and charges, rates payable on rateable lands in accordance with the Cultural and Recreational Lands Act 1963 as well as other information required under Section 158 of the Local Government Act 1989.

The Budget for 2014-2015 is aligned to the long-term strategies as outlined in the City Plan 2013 – 2017 (Year 2), and is in line with Council's commitment to sustainable budgeting and responsible financial management. Following the adoption of this budget, copies of the budget, will be sent to the Minister for Local Government and will be made available to the public at Council’s service centres and on Councils website.

RECOMMENDATION 1.

That Council having considered all submissions received and having complied with the requirements of sections 127 and 130 of the Local Government Act 1989, adopt the Budget 2014-2015 without change as attached.

The Council give public notice of the adoption of such budget

That the submitters be advised that Council has considered their submissions relating to the Banyule City Council Budget 2014-2015, the outcome of the consideration as it relates to their specific submission is conveyed to them and that they be thanked for their contributions.

To formally declare the Rates Levies and Annual Service Charges for the 2014/2015 rating year as follows: a) Declaration of Rates and Charges In accordance with section 158 of the Local Government Act 1989, the following rates and charges are declared for the rating year commencing 1 July 2014 and ending 30 June 2015.

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ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 contâ&#x20AC;&#x2122;d

General Rates Municipal Charge

$78,494,356 $6,585,647

6.1

b) Amount Intended to be Raised An amount of $85,080,003 (or such other amount as is lawfully raised as a consequence of this Resolution), be declared as the amount which Council intends to raise by general rates, service charges and the municipal charge as follows:

The service charges be in the sums as specified in Appendix D of the Council Budget 2014/2015. 5.

General Rates

5.1 5.2

A general rate be declared in respect of the 2014/2015 Financial Year. It be further declared that, consistent with the City Plan and having regard to the considerations outlined in the Budget for the 2014/2015 financial year, the general rate be raised by the application of differential rates. A differential rate be respectively declared for rateable land having the characteristics specified below, which will form the criteria for each differential rate so declared:

5.3

5.4

5.3.1 Residential Vacant Land Any land on which no dwelling is erected, but which, by reason of its locality and zoning under the Banyule Planning Scheme, would, if developed, be or be likely to be used primarily for residential purposes. 5.3.2 Commercial or Industrial Vacant Land Any land on which no building is erected, but which, by reason of its locality and zoning under the Banyule Planning Scheme, would, if developed, be or be likely to be used primarily for commercial or industrial purposes. 5.3.3 Commercial or Industrial Improved Land Any land which is used, designed or adapted to be used primarily for commercial or industrial purposes. 5.3.4 Other Land (including Residential Improved Land) Any land which is not residential vacant land, commercial or industrial vacant land or commercial or industrial improved land. Each differential rate will be determined by multiplying the Capital Improved Value (CIV) of each rateable land (categorised by the characteristics described in paragraph 5.3 of this Resolution) by the relevant percentages indicated in the following table: CATEGORY Residential Vacant Land

Commercial or Industrial Vacant Land Commercial or Industrial Improved Land Other Land (including Residential Improved Land) 5.5

% 0.330994% (or 0.00330994 cents in the dollar of Capital Improved Value) 0.429067% (or 0.00429067 cents in the dollar of Capital Improved Value) 0.306476% (or 0.00306476 cents in the dollar of Capital Improved Value) 0.245181% (or 0.00245181 cents in the dollar of Capital Improved Value)

It be recorded that Council considers that each differential rate will contribute to the equitable and efficient carrying out of Council functions, and that:

Ordinary Meeting of Council - 23 June 2014

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Performance - Use Our Resources Wisely

ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d 5.5.1 the respective objectives of each differential rate be those specified in the Schedule of this Resolution; and

6.1

5.5.2 the respective types or classes or land which are subject to each differential r ate be those defined in the Schedule to this Resolution; and 5.5.3 the respective uses and levels of each differential rate in relation to those respective types or classes of land be those described in the Schedule to this Resolution; and 5.5.4 the relevant (a)

uses of;

(b)

geographical locations of; and

(c)

planning scheme zoning of; and

(d)

types of buildings on the respective types or classes or land be those identified in the Schedule to this Resolution.

5.6

It be confirmed that no amount is fixed as the minimum amount payable by way of general rate in respect of each rateable land within the Municipal district.

5.7

In accordance with Section 4 of the Cultural and Recreational Lands Act 1963, the amount of rates payable in respect of each of the rateable lands to which that Act applies be the amounts fixed hereunder: ⇒ ⇒ ⇒ ⇒

1 Vasey Street Ivanhoe 54 Cleveland Avenue Lower Plenty 8 Main Road Lower Plenty 540 The Boulevard Ivanhoe East

$18,206.16 $15,621.46 $33,364.22 $708.47

Rebates It be recorded that Council grants no rebate or concession in accordance with Section 169(1) of the Local Government Act 1989.

Incentives No incentives be declared as the incentives to be given by Council for the payment of general rates before the dates fixed or specified for their payment under Section 168 of the Local Government Act 1989.

Service Charges 8.1

Service charges be declared in respect of the 2014/2015 Financial Year.

8.2

Service charges be declared for the non-standard collection and disposal of refuse from or in respect of rateable land; and the collection and disposal of refuse from or in respect of non-rateable land.

8.3

The service charges be in the sums as specified in Appendix D of the Council Budget 2014/2015.

Municipal Charge 9.1

A municipal charge of $126.94 be declared in respect of the 2014/2015 financial year.

Ordinary Meeting of Council - 23 June 2014

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ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 contâ&#x20AC;&#x2122;d 9.2

Interest Rate Council will, subject to Section 172 of the Local Government Act 1989, require a person to pay interest on any rates and charges which: 1. 2.

6.1

10.

The municipal charge be declared for the purpose of covering some of the administrative costs of Council.

that person is liable to pay; and have not been paid by the dates specified for their payment.

The penalty interest rate is 11.50% per annum as set by the Attorney-General under the Penalty Interest Rates Act 1983, effective from 1 July 2014. 11.

Payment Options The general rates, service charges and municipal charge must be paid by four instalments on or before dates fixed under Section 167 of the Local Government Act 1989.

12.

Consequential The Revenue Services Co-ordinator of Council be authorised to levy and recover the general rates, service charges and municipal charge in accordance with the Local Government Act 1989.

Residential Vacant Land Objective: To encourage the development of land for residential purposes; and to ensure that such rateable land makes an equitable financial contribution to the cost of carrying out the functions of Council, including the: 1. 2. 3. 4. 5.

Implementation of good governance and sound financial stewardship; and Construction, renewal, upgrade, expansion and maintenance of infrastructure assets; and Development and provision of health, environmental, conservation, leisure, recreation, youth and family community services; and Provision of strategic and economic management, town planning and general support services; and Promotion of cultural, heritage and tourism aspects of Councilâ&#x20AC;&#x2122;s municipal district.

Ordinary Meeting of Council - 23 June 2014

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ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 contâ&#x20AC;&#x2122;d

6.1

Use of Land: Any use permitted under the Banyule Planning Scheme. Planning Scheme Zoning: The zoning applicable to each rateable land within this category, as determined by consulting maps referred to in the relevant Banyule Planning Scheme. Commercial or Industrial Vacant Land Objective: To encourage the development of land for commercial or industrial purposes; and to ensure that such rateable land makes an equitable financial contribution to the cost of carrying out the functions of Council, including the: 1. 2. 3. 4. 5.

Types and Classes: Any rateable land on which no dwelling is erected but which, by reason of its locality and zoning under the Banyule Planning Scheme, would, if developed, be or be likely to be used primarily for commercial or industrial purposes. Use and Level of Differential Rate: The differential rate will be used to fund some of those items of expenditure and Capital Works described in the Budget adopted by Council. The level of the differential rate is the level which Council considers is necessary to achieve the objectives specified above. Geographic Location: Wherever located within the municipal district. Use of Land: Any use permitted under the Banyule Planning Scheme. Planning Scheme Zoning: The zoning applicable to each rateable land within this category, as determined by consulting maps referred to in the Banyule Planning Scheme. Commercial or Industrial Improved Land Objective: To ensure that such rateable land makes an equitable financial contribution to the cost of carrying out the functions of Council having regard to the capacity of such land to be used to yield income and the demands such land makes on Council's infrastructure. These functions include the: 1.

Implementation of good governance and sound financial stewardship; and

Ordinary Meeting of Council - 23 June 2014

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Performance - Use Our Resources Wisely

ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d

3. 4. 5.

Construction, renewal, upgrade, expansion and maintenance of infrastructure assets; and Development and provision of health, environmental, conservation, leisure, recreation, youth and family community services; and Provision of strategic and economic management, town planning and general support services; and Promotion of cultural, heritage and tourism aspects of Council’s municipal district.

6.1

Types and Classes: Any rateable land which is used, or designed or adapted to be used, primarily for commercial or industrial purposes. Use and Level of Differential Rate: The differential rate will be used to fund some of those items of expenditure and Capital Works described in the Budget adopted by Council. The level of the differential rate is the level which Council considers is necessary to achieve the objectives specified above. Geographic Location: Wherever located within the municipal district. Use of Land: Any use permitted under the Banyule Planning Scheme. Planning Scheme Zoning: The zoning applicable to each rateable land within this category, as determined by consulting maps referred to in the Banyule Planning Scheme. Types of Buildings: All buildings which are now constructed on the land or which are constructed prior to the expiry of the 2013/2014 Financial Year. Other Land (Including Residential Improved Land) Objective: To ensure that such rateable land makes an equitable financial contribution to the cost of carrying out the functions of Council, having regard to the relative benefits derived from the carrying out of such functions. Those functions include the: 1. 2. 3. 4. 5.

Types and Classes: Any rateable land which is not Residential Vacant Land, Commercial or Industrial Vacant Land or Commercial or Industrial Improved Land.

Ordinary Meeting of Council - 23 June 2014

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Performance - Use Our Resources Wisely

ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 contâ&#x20AC;&#x2122;d

6.1

Use and Level of Differential Rate: The differential rate will be used to fund some of those items of expenditure and Capital Works described in the Budget adopted by Council. The level of the differential rate is the level which Council considers is necessary to achieve the objectives specified above. Geographic Location: Wherever located within the municipal district. Use of Land: Any use permitted under the Banyule Planning Scheme. Planning Scheme Zoning: The zoning applicable to each rateable land within this category, as determined by consulting maps referred to in the Banyule Planning Scheme. Types of Buildings: All buildings which are now constructed on the land or which are constructed prior to the expiry of the 2013/2014 Financial Year. Cultural and Recreational Land Objective: To ensure that the promotion of cultural, heritage and recreational activity occurs within Councilâ&#x20AC;&#x2122;s municipal district and that this is supported in a way that encourages appropriate activity and development. Council has considered the service utilised by the lands and the benefit these lands provide to the community by consideration of their cultural or recreational land use, as required under the Cultural and Recreational Lands Act 1963. Types and Classes: Under the provisions of the Cultural and Recreational Lands Act 1963, the Council levies an amount in lieu of rates payable in respect of cultural and recreational lands. This is land which is not Residential Vacant Land, Commercial or Industrial Vacant Land or Commercial or Industrial Improved Land, which is specifically set aside for the use of cultural and recreational pursuits whereby the members do not derive a financial benefit or profit from the activities. The Cultural and Recreational Lands Act 1963 effectively provides for properties used for outdoor activities to be differentially rated unless it involves land that is being leased from a private landowner. The discretion of whether to provide a cultural and recreational lands rate rests with Council. The amount in lieu of rates payable in respect of each rateable land to which the Cultural and Recreational Land rate applies is determined by multiplying the Capital Improved Value of that rateable land by 0.00205952.

Ordinary Meeting of Council - 23 June 2014

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Performance - Use Our Resources Wisely

ADOPTION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 contâ&#x20AC;&#x2122;d ATTACHMENTS Title

Draft Banyule City Council Budget 2014-2015

Page 313

6.1

No.

Ordinary Meeting of Council - 23 June 2014

Page 125

6.2

ASSEMBLY OF COUNCILLORS

Author:

Cindy Ho - Governance Officer, City Development

File:

F2014/337

6.2

Performance - Use Our Resources Wisely

SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to bea) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

Date of Assembly:

2 June 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 2 June 2014 (excluding confidential items) as listed below. 1.1 Proposed Development (3 dwellings) at 10 Avoca Street, Heidelberg 2.1 Draft Electronic Gaming Machine Policy 2014 Achieving Permanent Planning Controls for Substantial Trees in Banyule's Garden Court and Garden Suburban Neighbourhoods 4.1 Amendment C71 - Corrections to Banyule Planning Scheme 4.2 Banyule Rights of Way Policy and Strategy 5.1 Summary of Proposed Budget & City Plan Written Submissions 5.2 Municipal Association of Victoria (MAV) State Council May 2014 6.1 Operating Financial Report for Period Ended 30 April 2014 6.2 Assembly of Councillors 7.1 Sealing of Documents 8.1 Planning of Ford Park, Bellfield 8.2 Food Quality Assurance Equipment for Somalia 8.3 Outdoor Advertising Opportunities General Business Cartledge Reserve and Heidelberg Stars Soccer Club -

Ordinary Meeting of Council - 23 June 2014

Discussion regarding new Planning Zones.

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Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d Steven Briffa Mark Di Pasquale Risk Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Others Present:

Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Keith Yeo, Director – Corporate Services Gina Burden, Manager – Governance, Information and Laws Vivien Ferlaino – Governance and Information Coordinator Cindy Ho, Governance Officer Joel Elbourne, Manager - Development Services Giovanna Failla – Manager - Youth & Family Services David Bailey, Engineering Services Co-ordinator Peter Utri , Manager - Organisational Performance Nil

Conflict of Interest:

Nil

6.2

Councillors Present:

RECOMMENDATION That the Assembly of Councillors report be received.

ATTACHMENTS Nil

Ordinary Meeting of Council - 23 June 2014

Page 127

7.1

SEALING OF DOCUMENTS - SPECIAL RATE AND CHARGE SCHEME FUNDING AGREEMENTS

Author:

Erica Hardie - Economic Development Officer, City Development

File:

2014/304

7.1

Sealing of Documents

The following documents require the affixing of the Common Seal of Council: 1.

PARTY\PARTIES: OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD: BRIEF EXPLANATION:

Ordinary Meeting of Council - 23 June 2014

Banyule City Council and Bell Street Mall Traders Association Incorporated Erica Hardie NA Funding Agreement Bell Street Mall Shopping Precinct Olympia New funding agreements have been prepared for each of Banyule’s eleven Traders’ Associations. The agreements define the relationship between Council and each association. Responsibilities and obligations to underpin the expenditure of special levy funds and associated Council contributions are also set out. The agreements have been updated to reflect changes arising from the Association Incorporation Reform Act 2012 and also the adoption of Council’s Guidelines for Marketing and Management of Banyule’s Activity Centres. Significant consultation with the Traders’ Associations has been undertaken to inform the new agreements. Banyule City Council and Eaglemont Village Traders Inc. Erica Hardie NA Funding Agreement Eaglemont Village Shopping Precinct Griffin As above Banyule City Council and East Ivanhoe Business Association Erica Hardie NA Funding Agreement East Ivanhoe Shopping Precinct Griffin As above

Page 129

Sealing of Documents

SEALING OF DOCUMENTS - SPECIAL RATE AND CHARGE SCHEME FUNDING AGREEMENTS contâ&#x20AC;&#x2122;d 4.

PARTY\PARTIES:

7.1

OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD: BRIEF EXPLANATION: 5.

PARTY\PARTIES: OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD: BRIEF EXPLANATION:

Ordinary Meeting of Council - 23 June 2014

Banyule City Council and Greensborough Chamber of Commerce Erica Hardie NA Funding Agreement Greensborough Town Centre Bakewell As above Banyule City Council and Heidelberg Central Traders Association Erica Hardie NA Funding Agreement Heidelberg Central Shopping Precinct Griffin As above Banyule City Council and Association Erica Hardie NA Funding Agreement Ivanhoe Shopping Precinct Griffin As above

Ivanhoe

Traders

Banyule City Council and Lower Plenty Traders Association Erica Hardie NA Funding Agreement Lower Plenty Shopping Precinct Hawdon As above Banyule City Council and Macleod Village Traders Association Erica Hardie NA Funding Agreement Macleod Village Shopping Precinct Ibbott As above

Page 130

Sealing of Documents

SEALING OF DOCUMENTS - SPECIAL RATE AND CHARGE SCHEME FUNDING AGREEMENTS cont’d PARTY\PARTIES: OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD: BRIEF EXPLANATION: 10.

11.

Banyule City Council and Montmorency Traders Association Erica Hardie NA Funding Agreement Montmorency Village Shopping Precinct Hawdon As above

7.1

PARTY\PARTIES:

Banyule City Association

OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD: BRIEF EXPLANATION:

Erica Hardie NA Funding Agreement Rosanna Village Shopping Precinct Ibbott As above

PARTY\PARTIES:

Banyule City Council and Association Erica Hardie NA Funding Agreement Watsonia Shopping Precinct Grimshaw As above

OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD: BRIEF EXPLANATION:

Ordinary Meeting of Council - 23 June 2014

Council

and

Rosanna

Watsonia

Page 131

Traders

Sealing of Documents

SEALING OF DOCUMENTS - SPECIAL RATE AND CHARGE SCHEME FUNDING AGREEMENTS contâ&#x20AC;&#x2122;d RECOMMENDATION

7.1

That the Common Seal of the Banyule City Council be affixed to the following documents: 1.

Funding Agreement between Banyule City Council and Bell Street Mall Traders Association Incorporated for the period commencing 1 July 2014 and ending 30 June 2015;

Funding Agreement between Banyule City Council and Eaglemont Village Traders Inc for the period commencing 1 July 2014 and ending 30 June 2017;

Funding Agreement between Banyule City Council and East Ivanhoe Business Association for the period commencing 1 July 2014 and ending 30 June 2018;

Funding Agreement between Banyule City Council and Greensborough Chamber of Commerce for the period commencing 1 July 2014 and ending 30 June 2017;

Funding Agreement between Banyule City Council and Heidelberg Central Traders Association for the period commencing 1 July 2014 and ending 30 June 2021;

Funding Agreement between Banyule City Council and Ivanhoe Traders Association for the period commencing 1 July 2014 and ending 30 June 2018;

Funding Agreement between Banyule City Council and Lower Plenty Traders Association for the period commencing 1 July 2014 and ending 30 June 2018;

Funding Agreement between Banyule City Council and Macleod Village Traders Association for the period commencing 1 July 2014 and ending 30 June 2017;

Funding Agreement between Banyule City Council and Montmorency Traders Association for the period commencing 1 July 2014 and ending 30 June 2017;

10.

Funding Agreement between Banyule City Council and Rosanna Traders Association for the period commencing 1 July 2014 and ending 30 June 2020;

11.

Funding Agreement between Banyule City Council and Watsonia Traders Association for the period commencing 1 July 2014 and ending 30 June 2017;

ATTACHMENTS Nil

Ordinary Meeting of Council - 23 June 2014

Page 132

8.1

ORGAN DONATION

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2014/492

8.1

Notice of Motion

TAKE NOTICE that it is my intention to move: â&#x20AC;&#x153;That Banyule Council supports and promotes the issue of organ donation on a regular basis through its publications, information displays and any Council event where customer services are present and have a display.â&#x20AC;? Explanation Surveys and polling have indicated that almost every adult Australian supports organ donation in principle. Australia as a nation is a world leader in successful organ transplants. In 2010, 309 organ donors gave 931 Australians a new chance of life, the highest annual rate in Australia's history. However, demand for transplant organs and tissue is growing and around 1700 people are waiting at any one time for a lifesaving or life improving transplant. One organ and tissue donor can save the lives of up to ten people and significantly improve the lives of dozens more. The Australian Organ Donor Register is the official national register for organ and tissue donations. Everyone registering is strongly advised to let their family and loved ones know of their commitment. Locally, the Austin Hospital plays a major role in supporting Australians requiring organ donations with the Liver Transplant Team located within the hospital. The Austin Hospital Liver Transplant Team has performed over 700 transplants since 1988. Unfortunately the average waiting time for a liver transplant is 12 months which can affect the life of the patient and their family. This has assisted many adults and children from Victoria, Tasmania and Southern NSW with chronic liver disease, primary liver cancer and acute liver failure. Most of the world religions are either in support or have no rules against organ donation.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 23 June 2014

Page 133

8.2

SHELTER AND RUBBISH CONCERNS FROM VILLA MARIA RESIDENTS

Author:

Cr Rick Garotti

Ward:

Grimshaw

File:

F2014/492

TAKE NOTICE that it is my intention to move: â&#x20AC;&#x153;That: 1.

Council formally acknowledges the desire from some local residents at the Villa Maria aged care facility on Plenty Road in Bundoora for a bus shelter and rubbish bin at the bus stop outside of the facility;

Council formally writes to the State Government on the potential for them to provide funding to cover both the upfront and ongoing costs of a bus shelter at the site. Council should also write to Mr Colin Brooks MP (local State MP) for his views;

Council notes feedback from residents that some of the rubbish strewn around the bus stop appears to be generated by students at Parade College as they wait for afternoon bus services at the end of the school day;

Council organises a meeting with interested local residents and representatives from Parade College to explore how the College might be able to work with Council to reduce potential littering from its students. An invitation to this meeting should be extended to Mr Colin Brooks MP as a courtesy;

Council clear the footpath and nature strip from Parade College down to the next intersection in Bundoora of rubbish noting that the ultimate goal of Council is to work on a long-term solution to rubbish littering with Parade College; and

At the conclusion of these activities, Council formally writes to interested residents at Villa Maria to provide complete details on the outcomes of the extensive investigations that Council officers would have undertaken to explore the feasibility of installing a bus shelter and rubbish at the bus stop.

This letter should: (i) (ii) (iii)

(iv)

recognise the previous investment that Council made in installing a bus seat at the site detail the upfront and ongoing costs that Council would incur to install and maintain a bus shelter report on the feedback received from State Parliamentary representatives regarding the potential for State Government funding of the installation and maintenance of a bus shelter report on the outcomes of the meeting with Parade College representatives regarding how the College might be able to work with Council to reduce potential littering from its students.â&#x20AC;?

Ordinary Meeting of Council - 23 June 2014

Page 134

8.2

Notice of Motion

SHELTER AND RUBBISH CONCERNS FROM VILLA MARIA RESIDENTS contâ&#x20AC;&#x2122;d

Residents at the Villa Maria aged care facility have for a long time been lobbying Banyule City Council and their local State Parliamentary representatives for a bus shelter and rubbish bin at the current bus stop outside of the facility. They are committed, community-oriented residents who are genuinely seeking to improve the amenity of local residents and the broader community who currently access bus services from this bus stop. In advocating for these residents, Council should explore the available opportunities with all key stakeholders.

CR RICK GAROTTI Grimshaw Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 23 June 2014

Page 135

8.2

Explanation

8.3

PROPOSED RAINBOW BALL

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2014/492

8.3

Notice of Motion

TAKE NOTICE that it is my intention to move: â&#x20AC;&#x153;That Council give consideration to establishing an annual event at the Centre Ivanhoe as part of support of the GLBTI (Gay Lesbian Bisexual Transsexual Intersex) community. The function would be an annual "Rainbow event". Council Officers investigate: a)

support and planning for the event within the community and in particular the GLBTI community.

possible sponsorship and support from other local government areas, the business community, GLBTI community, agencies, support groups and community organisations

fundraising possibilities of the event for a GLBTI charity or agency

how to best manage the annual event giving consideration to staff resources, Council's diary of events, management of the event, possible Council budgetary implications, etc.â&#x20AC;?

Explanation Over the past few years Banyule Council has done more to recognise the GLBTI community than ever before. Three years ago a proposal to fly the Rainbow Flag for IDAHO (International Day against Homophobia & Transphobia) did not gain Council support. Last year with a new Council, it was agreed to fly the Rainbow Flag and have a morning tea. This year Council formed the GLBTI Committee and for IDAHO, flew the Flag together with a morning tea. The number of residents and staff attending increased significantly from last year. The IDAHO Celebration concluded with a cocktail reception in the McCubbin Room for 80 people. The reception was attended by the Chair of the GLBTI Committee Cr Mulholland, the Mayor as well as other members of the GLBTI Committee and local community. Victoria Police were also in attendance as guests. Council has in the past few years celebrated community participation by hosting the Volunteers Ball (which this Council made a free event two years ago) and various Mayoral Balls. Council also funds numerous events such as the Banyule Festival, Malahang Festival, Movies in the Park and many events in Shopping Centres through the Special Rate charge that celebrates all aspects of our community and our cultural diversity.

Ordinary Meeting of Council - 23 June 2014

Page 136

Notice of Motion

This Notice of Motion will hopefully see Banyule Council become a leader in social tolerance and sexual preference equality. Unlike the Volunteer Ball and other events, this event will have to be self-funded and an assessment will have to be made as to the staff and resource costs associated with delivering the event. Councilâ&#x20AC;&#x2122;s GLBTI Committee may well be an organising committee as well as managing any other matters it deems relevant. This event should not be seen as the major component of the Council's commitment to the GLBTI community, nor should it be the only work overseen by the Committee. Working towards inclusion, acceptance and tolerance has to happen on a number of levels. The event should be seen as complementing the broader initiatives and projects Council is pursuing.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 23 June 2014

Page 137

8.3

PROPOSED RAINBOW BALL contâ&#x20AC;&#x2122;d

8.4

MONTMORENCY RAILWAY STATION - CAR PARKING

Author:

Cr Steven Briffa

Ward:

Hawdon

File:

F2014/141

TAKE NOTICE that it is my intention to move: â&#x20AC;&#x153;That Council: 1.

Investigate options to create additional parking in Station Road and Mayona Road, Montmorency in the vicinity of Montmorency Railway Station, including vacant land on the corner of Mountain View Road and Mayona Road, in a cost effective manner.

Write to the railway authority VicTrack and the Department of Transport, Planning and Local Infrastructure seeking funding opportunities for options identified as above.â&#x20AC;?

Explanation I would like Council Officers to undertake an investigation in relation to some suggestions of expanding the parking along Station Road, as we have done previously in a cost effective manner. The opposite side of the railway line may also have some opportunities to address additional parking concerns and an investigation of the vacant land could be looked at all the way up to Mountain View Road. I believe there are two blocks of land (Mayona Road and Mountain View Road intersection) at this location that could be a real opportunity to address the parking problems in the area.

CR STEVEN BRIFFA Hawdon Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 23 June 2014

Page 138

8.4

Notice of Motion

8.5

POTENTIAL NEW POLICE STATION ON SOUTHERN ROAD

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2014/492

8.5

Notice of Motion

TAKE NOTICE that it is my intention to move: â&#x20AC;&#x153;That Council 1.

Write to the State Government and State Opposition strongly urging them to give serious consideration to building a new Police Station on the Southern Road site currently used by the Olympic Adult Education and Olympic Combined Pensioners should the second phase the Olympic Village Learning Hub progress and the existing Southern Road building is in surplus.

Notes the Victoria Police Blue Paper which supports "supersites" makes the proposed location feasible as it could also house a much needed new Ambulance Facility in the south of the City of Banyule.

Further notes that a new "supersite" facility with Police and the Ambulance Service would greatly complement the Northland Structure Plan which envisages up to 7000 new residential properties within the plan. The Northland Structure Plan is in keeping with the both the previous and current State Government plan for Melbourne.

Advertise and conduct a community forum at either the Olympic Leisure Centre or Banyule Community Health Centre to outline the Olympic Village Learning Hub and this proposal with local residents. That all known candidates at the next State Election be invited to attend.â&#x20AC;?

Explanation The Heidelberg West Police Station has never been closed as a Police facility however it has not been open to the public since the Black Saturday bush fires. The Police in February 2009 required the staff to police and protect all the areas affected by the Black Saturday bush fires. The Police Command never re-established the staffing of the Station. It is believed to be housing police records. It should be noted Governments cannot direct Police Command where they should have Police however any new modern facility will be given preference to converted housing stock which is in need of upgrading. The current State Opposition did not propose to re-staff or rebuild the current Police facility in the lead up to the 2010 State election. The current State Member for Ivanhoe has only campaigned for the facility since coming into Opposition. The Olympic Village Learning Hub was a proposal before the previous Government but no funding was allocated in the 2010 State Budget. The current State Government, despite not making an election pledged, has funded the First Phase of the Olympic Village Learning Hub with a budget commitment of $1.34m. Council is contributing the remaining funds in the 2014/15 budget.

Ordinary Meeting of Council - 23 June 2014

Page 139

Notice of Motion

8.5

POTENTIAL NEW POLICE STATION ON SOUTHERN ROAD contâ&#x20AC;&#x2122;d Council is strongly advocating for the additional 3 phases in the lead up to this yearâ&#x20AC;&#x2122;s State election. Phase two being a flexible multipurpose, multi-use community learning and activity centre including a resource centre, community meeting spaces, cafe'/community kitchen. If successful the current facility in Southern Road will become surplus. The State Government and Opposition could fund building the proposed "supersite" from the proceeds of sales of the existing Police facilities in both Heidelberg West and East Preston. Both these Police Stations have in effect been closed to the public for over 5 years. The Ambulance Service has a "not built for purpose" facility in Oriel Road in Ivanhoe near Banksia Street. It is believed they are looking for a new purpose built site.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 23 June 2014

Page 140

8.6

BANYULE BECOMING A REFUGEE WELCOME ZONE

Author:

Cr Tom Melican

File:

F2014/492

TAKE NOTICE that it is my intention to move: “That Council: 1.

Agree to become a Refugee Welcome Zone as a part of the Refugee Council of Australia’s initiative; and

Hold a small event to recognise becoming a Refugee Welcome Zone.”

Explanation Banyule Council is proud of its diversity and is committed to being a community that welcomes and provides good opportunities for its residents. Between 2008 – 2013 approximately 191 people have settled in Banyule as either refugees or asylum seekers under the provisions of the Federal Governments Humanitarian Migration program. It is well established that for individuals and families from refugee backgrounds the journey of migration, arrival and settlement in a new community can be traumatic and challenging. In light of this situation, the Refugee Council of Australia developed an initiative encouraging local councils to become welcoming places for refugees. The initiative is the Refugee Welcome Zones (RWZ) initiative. Becoming a RWZ involves making a public commitment to welcoming refugees into the community, upholding the human rights of refugees and continuing to enhance cultural and religious diversity in the community. To date there are currently 91 councils that have signed up to the RWZ initiative, including 29 councils in Victoria. There is no financial commitment involved in becoming a RWZ and any specific initiatives or projects are determined by the individual Council. Through the establishment of Council’s Multicultural Advisory Committee and the continual increase in projects and activities that support Banyule’s multicultural communities, Banyule is well placed to become a RWZ. This initiative has been discussed at Council’s Multicultural Advisory Committee on the 29th May and has the support of the committee.

CR TOM MELICAN Ibbott Ward

Ordinary Meeting of Council - 23 June 2014

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Notice of Motion

BANYULE BECOMING A REFUGEE WELCOME ZONE cont’d ATTACHMENTS Title

Refugee Welcome Zone - Infomation Sheet

Page 550

8.6

No.

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8.7

COUNCIL BECOMING A SIGNATORY TO THE JOINT STATEMENT BY VICTORIAN LOCAL GOVERNMENTS ON ASYLUM SEEKERS

Author:

Cr Rick Garotti

File:

F2014/492

8.7

Notice of Motion

TAKE NOTICE that it is my intention to move: “That Council sign the Joint Statement by Victorian Local Governments on Asylum Seekers.” Explanation The City of Darebin has been leading on an initiative to prepare a Joint Statement By Victorian on Asylum Seekers. The statement seeks to reaffirm councils support for asylum seekers as welcomed residents in our communities. The statement outlines a position of advocacy to the Australian government that it should improve its policies and practices in relation to Asylum seekers. The Refugee Council of Australia describes an asylum seeker as “a person who has sought protection as a refugee, but whose claim for refugee status has not yet been assessed.” Many refugees have at some point been asylum seekers, that is, they have lodged an individual claim for protection and have had that claim assessed. Council’s City Plan outlines our commitment to advocating for improved social outcomes for community. Signing the Joint Statement, expresses Council’s commitment to our multicultural communities, in particular those arriving in Australia as asylum seekers. The attached Joint Statement has been presented to Council’s Multicultural Advisory Committee for discussion at its meeting on the 29th May. The committee has expressed its support for Council to consider signing this statement.

CR RICK GAROTTI Grimshaw Ward

ATTACHMENTS No.

Title

Joint Statement by Victorian Local Governments on Asylum Seekers

Ordinary Meeting of Council - 23 June 2014

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Notice of Motion

MAYORAL DUTIES AND ATTENDANCES

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2014/492

8.8

TAKE NOTICE that it is my intention to move: “That Council notes the 6 month report from the Mayor on the meetings he has attended.” Explanation Below is a summary of the various meetings I have attended, including Council Meetings, Council Briefings, Advisory Committee meetings, Community meetings and events. Council Meetings  11 November 2013 Mayoral Election

           

18 November 2013 02 December 2013 16 December 2013 03 February 2014 17 February 2014 03 March 2014 17 March 2014 31 March 2014 14 April 2014 05 May 2014 19 May 2014 2 June 2014

Council Briefings  18 November 2013  25 November 2013  09 December 2013  29 January 2014  10 February 2014  17 February 2014  24 February 2014  03 March 2014  04 March 2014  17 March 2014  24 March 2014  14 April 2014  05 May 2014

Cemetery Trust  18 November 2013  03 March 2014

Other Council Related Meetings: 13 November 2013 14 November 2013 18 November 2013 20 November 2013 21 November 2013 25 November 2013 26 November 2013 27 November 2014

28 November 2013 29 November 2013

Flintoff Street Development Institute of Health and Nursing Rethink Community Tour Banyule Environment Advisory Committee Planning Consultation Strategic Planning Meeting Ministerial & Mayor Forum & Dinner Transport Forum Northern Metro Mayors & CEO Forum Strategic Planning Meeting Planning Consultation Malahang Festival Debrief VLGA Plan Melbourne Workshop NMIT Car parking meeting Olympia Housing - site visit Planning Meeting - site visit Planning Consultation Community & Environmental Grant Presentation Review Date Template

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01 December 2013 02 December 2013 05 December 2013 09 December 2013

10 December 2013 11 December 2013 12 December 2013 16 December 2013

17 December 2013

18 December 2013

19 December 2013 20 December 2013 23 December 2013 07 January 2014 15 January 2014 16 January 2014 20 January 2014 21 January 2014 22 January 2014 23 January 2014 24 January 2014 26 January 2014 28 January 2014 29 January 2014 30 January 2014

31 January 2014 03 February 2014 06 February 2014 07 February 2014 08 February 2014 11 February 2014 12 February 2014 13 February 2014 14 February 2014 17 February 2014

Haig Street Redevelopment (50 plus residents) Strategic Planning Meeting VLGA End of Year Celebrations Strategic Planning Meeting Strategic Planning Meeting New Residential Zones Operations Department Function Northland Structure Plan School Crossing Supervisors Appreciation Morning Tea Banyule Environment Advisory Committee Catholic Homes Planning Meeting Regional White Ribbon Final Function Northern Road Development meeting Lower Plenty Men's Shed Strategy Property Garbage Collection Tour Joyce Avenue Children's Centre Function Delivered Meals Christmas Event dig,DECL briefing Banyule Road Safety Meeting Home care Christmas Celebrations MPA Stakeholders event with the Minister for Planning Planning Consultation Morobe Street Children's Centre event Ivanhoe Grammar School Residents meeting Heidelberg Corporate Group ETEA Ivanhoe Grammar School Residents meeting VLGA Essential Mayors Weekend Strategic Planning Meeting Heidelberg Industrial Estate meeting Tour of Ivanhoe Grammar with Residents Banyule Events meeting VLGA GLBRIO Equity meeting Malahang Meeting to discuss completion of fencing Citizenship Ceremony Walter Burley Griffin meeting In-line Skating meeting Meeting to discuss the Indigenous Gathering place Planning Consultation Martin St development meeting Strategic Planning meeting Community Safety Working Group Strategic Planning Meeting Olympia Housing site visit Banyule's Big BBQ Salvation Army meeting Opening night at HATCH "Create from Crateâ&#x20AC;? Community Leaders Sustainability Course Launch Banyule City Soccer Club meeting Banyule Environment Advisory Committee meeting Waste Forum Meeting Town Hall inspection Watsonia Motor show Briefing Strategic Planning Meeting

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18 February 2014

19 February 2014 20 February 2014

24 February 2014 25 February 2014 26 February 2014

27 February 2014 28 February 2014 03 March 2014 04 March 2014 05 March 2014 06 March 2014 11 March 2014 12 March 2014 14 March 2014 15 March 2014 18 March 2014 19 March 2014

20 March 2014 22 March 2014 23 March 2014 24 March 2014 25 March 2014 26 March 2014 28 March 2014 31 March 2014 01 April 2014

07 April 2014 08 April 2014

Bellfield Community Garden Meeting Warringal Hospital Planning Meeting Create a Crate" Event Annual School Crossing Supervisors Training Session Planning Consultation(2 meetings) Pecks Dam inspection Meeting with Montmorency RSL re ANZAC Day Presentation at the YPRL Board meeting Manningham Council Doncaster Rail meeting Tour of Sporting Grounds Planning consultation meeting Unregistered Bike meeting Strategic Planning Meeting MAV Strategy Planning meeting Darebin Creek Management Committee Darebin Creek Flood Management meeting Northern Metro Mayor & CEO meeting Salvation Army meeting Planning Consultation Kids Arty Farty Promotion with Leader News - Face painting Strategic Planning Meeting ANZAC Centenary Seminar Somalia Cup Proposal NBAA Business Breakfast Site inspection for Planning application Old Colonist Association Charity Bin meeting Eastern Metro Mayor & CEO meeting Audit Committee Meeting Ivanhoe Precinct Master Plan New Zones Info Sessions GLBTI Inaugural meeting New Zones Info Sessions Olympia Housing Initiative Transport meeting - Old Shire Offices Ivanhoe Precinct Master Plan Banyule Festival - Twilight Sounds Banyule Festival - Freedom of the City/Grand Parade Banyule Festival - Arty Farty session Strategic Planning Meeting New Residential Zones Briefing New Zones Info Session Banyule Business Breakfast Seddon Reserve site meeting Student Interview Strategic Planning meeting Meeting with constituent GLBTI meeting Public Info Session for Ivanhoe School site (Bellfield Primary) Student Interview Student Interview Planning Consultation Student Interview

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10 April 2014 11 April 2014

12 April 2014 13 April 2014 15 April 2014 23 April 2014

24 April 2014

25 April 2014

28 April 2014 29 April 2014 30 April 2014 01 May 2014 02 May 2014 03 May 2014 05 May 2014

06 May 2014 07 May 2014 08 May 2014 09 May 2014

10 May 2014

Northern Horizons Strategy Launch Re-dressing the burden - Gaming Seminar Ivanhoe Traders meeting Planning Consultation International Nurses Day Celebration MAV Metro Forum & Dinner Strategic Planning meeting Olympic Parking Briefing Planning Consultation Heidelberg Uniting Soccer Club meeting Graffiti - Everyone's Business Ivanhoe RSL ANZAC Service Banyule Diabetes Info Session & Support Groups 30th Anniversary Northern Health - Bundoora Aged Care ANZAC service Fairy Hills Kindergarten Planting Ceremony Bellfield Community Garden Planning meeting Austin Health - Repat Hospital ANZAC service Strategic Planning Meeting Viewbank College & Kintala Dog Club meeting Simpson Barracks Service Heidelberg RSL Service Ivanhoe RSL Church Service Watsonia RSL Service Heidelberg West RSL Service Greensborough RSL Two-up Wellness Walk meeting Rosanna Baptist Church meeting Impressionist Lab Art Gallery meeting Darebin Creek Management Committee Watsonia 2050 Inception meeting Citizenship Ceremony Let's Move Campaign - WaterMarc Bellfield Residents Action Group Meeting Strategic Planning meeting Youth Foundation Annual meeting Strategic Planning Meeting Meeting with Austin Health Ivanhoe Plaza Car Parking meeting Ivanhoe Civic Master Plan meeting St Bernedettes Teachers Enviro Display Joy FM Radio interview Aboriginal Gathering Place Launch Watsonia Sporting Club Lunch Victorian Young Achievers Awards Ivanhoe Civic Master Plan meeting

8.8

09 April 2014

Community Meetings/Events 15 November 2013 16 November 2013 17 November 2013

Heidelberg Allstars Function Assisi Centre Annual Dinner Bully Zero Unbreakable Charity Ball Malahang Festival

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18 November 2013 19 November 2013 21 November 2013 22 November 2013 23 November 2013 24 November 2013 26 November 2013

28 November 2013 29 November 2013 30 November 2013 01 December 2013 03 December 2013 04 December 2013

05 December 2013

06 December 2013

07 December 2013

09 December 2013 10 December 2013 11 December 2013 12 December 2013 13 December 2013

14 December 2013 15 December 2013 17 December 2013

Montmorency/Eltham RSL Grants Review Bellfield Community Centre AGM Ivanhoe Park Croquet 100th Birthday Celebrations Bell St Mall Traders Association Committee RSL Veterans Funeral Simpsons Barracks Commandants Cocktail Party Somalia Elders Movies at WaterMarc Ivanhoe RSL War Widows Function Greensborough Traders White Ribbon Event Impressionist Lab Meeting Ivanhoe Traders AGM E Focus Business Breakfast 3081 Connect Meeting Banyule Community Health Housing Open Day Ivanhoe RSL Ivanhoe Primary School Twilight Fair North Heidelberg Junior Football Club Family Day Heidelberg Football Club Ivanhoe Community Garden Contact Community Centre National Aborigines and Islanders Day Observance Committee Presentation Scope Northern Business Achievement Awards Movement Class Montmorency/Eltham RSL Grant Presentation Northern Business Achievement Awards Grand Finale Breakfast MAV Mayoral Program Rosanna Golf Club Official opening by the Governor Darebin Trail extension opening Greensborough RSL Grant Presentation Heidelberg Theatre Company Christmas at Montmorency Village Macleod Village Christmas Fair Springthorpe Christmas Fair Movies in the Park - Ivanhoe Phillipines Delegation Morning tea Lions House inspection Neighbourhood House meeting Hatch Volunteers Function Pecks Dam meeting OAE Annual Certificate Presentation Community Planning meeting Lloyd Street Mosque meeting Watsonia RSL Grants meeting Visited Bellfield, West Ivanhoe, Nth Heidelberg Cricket Clubs Christmas in Greensborough Italian Pensioners (Bellfield) Christmas Function Heidelberg West Cricket Club Function Greenhills Neighbourhood House Watsonia Neighbourhood House Hope Springs Christmas Function

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21 December 2013 22 December 2013 24 December 2013 25 December 2013 10 January 2014 11 January 2014 23 January 2014 25 January 2014 26 January 2014 28 January 2014 31 January 2014 01 February 2014 05 February 2014 06 February 2014

08 February 2014 09 February 2014 13 February 2014

14 February 2014 15 February 2014 19 February 2014 20 February 2014 21 February 2014

23 February 2014 27 February 2014 28 February 2014 02 March 2014 03 March 2014 04 March 2014 07 March 2014 13 March 2014 15 March 2014

18 March 2014 19 March 2014 20 March 2014

West Ivanhoe Cricket Club Function Skeffington St (Oriel Services) Christmas Party Salt Foundation Christmas Breakfast Livingstone Community Lunch - Christmas Lunch Exhibition and performance of visual art Olympic Colts Cricket Club Harmony Day Lions House Foundation meeting Movies in the Park - Binnak Park Jagajaga Australia Day Awards OurHub Morning tea Roosters (West Ivanhoe Junior Football Club) AGM Lunar New Year - Bell St Mall Renew Australia - Make your mark Margaret Heathorn Funeral 3081 Connect meeting Ivanhoe Girls Grammar School event Warringal Conservation meeting Heidelberg Scouts open day Heidelberg West Past Cricketers Day Opening of Vine & Branches Australian Breastfeeding Assn 50th Anniversary Morning tea Walter Burley Griffin Bus Tour Afternoon tea Eating Disorders Victorian Launch Relay for Life meeting Greensborough Food & Film Festival Pink Stumps Day - Greensborough Cricket Club Movies in the Park - Anthony Beale Reserve Arts in Health Austin Hospital All Saints Community Lunch West Heidelberg Community Legal Service AGM St Mary's School Admin Official Opening TSB Textiles Shop Opening â&#x20AC;&#x201C; Greensborough Summer Music in Macleod Park Lions House Official Opening by State Governor 3081 Connect meeting Heidelberg Theatre production Ivanhoe RSL Northern Football League - Heidelberg West Multi Cultural Day St George's Anglican Church Luncheon Community Safety meeting Meeting with Ivanhoe School Council Meeting with Viewbank College Visit and tour of Bundoora College Noraccom tour and briefing plus meeting residents Buna Reserve Community Garden Japanese Spring Festival at Watsonia Library Relay for Life trivia night Sudanese Community meeting Localism Conference Briefing Greenhills Neighbourhood Centre AGM Mall Traders briefing Banyule Community Transport Forum briefing Developers meeting

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21 March 2014 26 March 2014 27 March 2014 29 March 2014

30 March 2014

31 March 2014 02 April 2014 10 April 2014 12 April 2014 27 April 2014 30 April 2014 01 May 2014 02 May 2014 03 May 2014 05 May 2014 06 May 2014 07 May 2014

08 May 2014

Cultural Diversity Celebrations at the Bell Street Mall Multi-cultural Advisory Committee Harmony Day - Twilight Market Northern Football League Launch 3081 Connect meeting Kintala Dog Club meeting Relay for Life Macleod College Jubilee Celebration Movies in the Park - Price Park Neighbourhood Picnic - Narvik Court St John's Ambulance 50th year celebrations Viewbank Tennis Club 45th anniversary Great Race Challenge Salt Foundation - community lunch Olympic Village community BBQ Somali Function Movies in the Park - Macleod 90th Birthday celebrations and certificate presentation Ivanhoe RSL AGM 3081 Connect Charles Latrobe (Olympic Village Campus) School Assembly Olympic Village Markers Market Community Safety meeting Olympic Adult Education AGM Somali/Rosanna Baptist Church meeting Hope Springs drop in centre Watsonia Neighbourhood House meeting Bundoora Italian Pensioners Function

The listing of these events does not cover the numerous meetings I have with the Chief Executive Officer and other staff nor does it include meetings with individual constituents. The meetings listed usually included various staff and/or a number of residents. I have separated as well as I could Council related meetings and community meetings. I have endeavoured to attend all meetings for the entire time they were conducted but it was not always possible. Please note I also took leave over Easter for 6 days. I am grateful for the Deputy Mayor Cr Steven Briffa for representing me and the Council during that time.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

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