Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 5 May 2014 commencing at 7.45pm
MINUTES THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3 PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 3 1. PETITIONS ...................................................................................................................... 4 1.1 Constructed Carpark within Banksia Street Reserve ............................................... 4 1.2 Proposed Development (19 units) at no. 59 Cape Street, Heidelberg ..................... 4 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 5 2.1 Indigenous Participation Project .............................................................................. 5 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 5 3.1 Environmentally Sustainable Development Local Policy ......................................... 5 3.2 Banyule Environment Advisory Committee (BEAC) Nominations 2014 ................... 6 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 7 4.1 1-3 McKenzie Court, Greensborough, & 3 Somerleigh Crescent, Greensborough - Proposed Sale of Land ................................................................ 7 4.2 New Residential Zones ........................................................................................... 9 6.3 Community Information and Support Services Review .......................................... 10 4.3 Northern Horizons ................................................................................................. 11 4.4 Saxam Homestead - Planning Scheme Amendment C94 ..................................... 11 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 12 5.1 Preparation of Banyule's City Plan 2013 - 2017 (Year 2) ...................................... 12 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 13 6.1 Preparation of Budget for period 1 July 2014 to 30 June 2015 .............................. 13 6.2 Draft Planning and Building Enforcement Framework ........................................... 14 6.4 Assembly of Councillors ........................................................................................ 15
These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
7. SEALING OF DOCUMENTS ......................................................................................... 18 Nil 8. NOTICES OF MOTION .................................................................................................. 19 8.1 Prospective Candidate - State Election 2014 ........................................................ 19 8.2 Olympic Village Learning Hub ............................................................................... 19 9. GENERAL BUSINESS .................................................................................................. 19 9.1 50th Anniversary of St George's Church, East Ivanhoe......................................... 19 10. URGENT BUSINESS..................................................................................................... 20 10.1 Victorian Labor Party Policy on Council Rate Capping .......................................... 20 10.2 Land Set Aside for a New Educational Facility ...................................................... 21 CLOSURE OF MEETING ..................................................................................................... 21
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
EXTENSION OF PUBLIC FORUM (CO2014/103) Resolution That the Public Forum be extended until 8.05pm. Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland
CARRIED
The Meeting opened at 8.07pm. The Mayor’s Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people. Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland. Apologies Cr Rick Garotti Leave of Absence Nil Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 14 April 2014 Moved: Cr Steven Briffa Seconded: Cr Wayne Phillips
CARRIED
Disclosure of Interests Nil Presentation Nil
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
1. PETITIONS 1.1
CONSTRUCTED CARPARK WITHIN BANKSIA STREET RESERVE
Mr Kevin Biaggini spoke on the item SUMMARY A petition with seven signatures has been received. Resolution (CO2014/104) 1.
That Council receives and notes the petition.
2.
Council’s position as per the resolution of 3 March 2014 is maintained.
3.
The primary petitioner is advised accordingly.
Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland
1.2
CARRIED
PROPOSED DEVELOPMENT (19 UNITS) AT NO. 59 CAPE STREET, HEIDELBERG
Mrs Michelle Penson & Mr Kevin Biaggini spoke on the item SUMMARY A petition with 168 signatures has been received objecting to the application for a planning permit for an apartment building at 59 Cape Street, Heidelberg. The primary petitioner is Saint John’s Catholic Parish of 52 Yarra Street, Heidelberg. Resolution (CO2014/105) 1.
That Council receives and notes the petition.
2.
Concerns raised in the petition be considered by officers in assessing the merits of the application.
3.
The primary petitioner is advised accordingly.
Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
CARRIED
Cr Jenny Mulholland left the Chamber at 8:27pm.
Cr Steven Briffa left the Chamber at 8:28pm.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1
INDIGENOUS PARTICIPATION PROJECT
Cr Steven Briffa returned to the Chamber at 8:29pm. Cr Jenny Mulholland returned to the Chamber at 8:32pm. SUMMARY This report is to provide an update on the development of an Aboriginal Gathering Place at Fred Howe Annex in Heidelberg West. Resolution (CO2014/106) 1. That Council continue to support the future development of the Aboriginal Gathering Place and continue to consult with the Indigenous Participation Project Working Group. 2. In addition to the communication strategy outlined in the report, the Ward Councillor be allowed to produce 2000 letters outlining the project to the area. Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale
CARRIED
3. PLANET – ENVIRONMENTAL SUSTAINABILITY 3.1
ENVIRONMENTALLY SUSTAINABLE DEVELOPMENT LOCAL POLICY
SUMMARY To update Council on the recommendations given in the Panel and Advisory Committee Report for the Environmentally Sustainable Development Local Policy and to outline the steps required to complete Amendment C73 to the Banyule Planning Scheme. Resolution (CO2014/107) That Council: 1.
Note the key findings and recommendations given in the Advisory Committee and Panel report in Attachment 1, dated 7 April 2014;
2.
Adopt the Environmentally Sustainable Design (ESD) Local Planning Policy and Municipal Strategic Statement (MSS) updates in Attachment 2, in line with the recommendations made by the Panel and Advisory Committee;
3.
Adopt the Sustainable Design Assessment in the Planning Process (SDAPP) Fact Sheets in Attachment 3;
4.
Submit Amendment C73 to the Minister for Planning for approval, and advise that an alternate threshold for non-residential development put forward by the Joint Councils would be acceptable; and
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
3.1
ENVIRONMENTALLY SUSTAINABLE DEVELOPMENT LOCAL POLICY cont’d
5.
Support concurrent requests for approval by the Joint Councils which include the Cities of Banyule, Moreland, Port Phillip, Stonnington, Whitehorse and Yarra.
Moved: Cr Tom Melican Seconded: Cr Steven Briffa
3.2
CARRIED
BANYULE ENVIRONMENT ADVISORY COMMITTEE (BEAC) NOMINATIONS 2014
SUMMARY To consider the appointment of new members to Council’s Environment Advisory Committee for a two year term. Resolution (CO2014/108) That Council: 1.
Appoint four new community members; Peter Castaldo Maree Keenan Kate Roberts Denise Fernando to the Banyule Environment Advisory Committee to join the existing mid-term BEAC members.
2.
Thank retiring members Troy Powell, Andrea Videon, David Slaney and Kirstyn Lee for their services as members of Banyule Environment Advisory Committee.
3.
Inform the unsuccessful applicants and thank them for their interest.
4.
Announce the make-up of Banyule Environment Advisory Committee 2014-15 in The Banner.
Moved: Cr Steven Briffa Seconded: Cr Craig Langdon
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1
1-3 MCKENZIE COURT, GREENSBOROUGH, & 3 SOMERLEIGH CRESCENT, GREENSBOROUGH - PROPOSED SALE OF LAND
Mrs Jenny Hornidge, Mr Peter Hornidge, Mr Brian Grace, Mr Lindsay Ellis & Mr Leo Hutchison spoke on the item SUMMARY To consider submissions and determine whether or not to sell the Council-owned land known as 1-3 McKenzie Court, Greensborough, and 3 Somerleigh Crescent, Greensborough. Resolution (CO2014/109) That Council: 1.
Having considered the submissions received and, having complied with the provisions of Section 189 and Section 223 of the Local Government Act 1989, by giving public notice of Council’s intention to sell 3 Somerleigh Crescent, Greensborough, and being of the opinion that the land is surplus to Council’s and the community’s needs for the following reasons: a.
the land cannot serve the community effectively as viable open space due to: Lack of size; Slope of the land; Limited access to site; Limited level of natural surveillance; Low level of community use; Large number of high-medium established trees
b.
the land is included in the Residential 1 Zone (R1Z) under the Banyule Planning scheme;
c.
the disposal of the land is consistent with the Banyule City Council Public Open Space Strategy 2007-2012; now request that a valuation be obtained and if the land sold.
2.
The abutting residents of 3 Somerleigh Crescent be contacted to establish whether they would be prepared to make an offer on 3 Somerleigh Crescent with the proposed covenant being a section 173 of the Planning & Environment Act 1987.
3.
Report back to Council if any abutting owners are prepared to purchase part or the whole of 3 Somerleigh Crescent.
4.
Ensures any contract for sale of 3 Somerleigh Crescent, Greensborough include a condition that the purchaser be required to enter into an agreement pursuant to section 173 of the Planning and Environment Act 1987 to prohibit the building of any dwellings, structures or the like and tree removal on the land.
5.
Authorises the signing and sealing of the necessary documentation to effect the sale and transfer of 3 Somerleigh Crescent, Greensborough at the appropriate time if Council decides to sell.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
4.1
1-3 MCKENZIE COURT, GREENSBOROUGH, & 3 SOMERLEIGH CRESCENT, GREENSBOROUGH - PROPOSED SALE OF LAND cont’d
6.
Having considered the submissions received and, having complied with the provisions of Section 189 and Section 223 of the Local Government Act 1989, by giving public notice of Council’s intention to sell 1-3 McKenzie Court, Greensborough, and being of the opinion that the land is not surplus to Council’s and the community’s needs, the sale of the land is not to proceed.
7.
Review the Central Park Master Plan to consider the feasibility of its implementation as there is concern that elements of it may not be presently viable.
8.
Writes to each submitter advising of Council’s decision and the reasons for the decision.
Moved: Cr Mark Di Pasquale Seconded: Cr Wayne Phillips
CARRIED
Cr Jenny Mulholland called for a division: FOR:
Cr Steven Briffa, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland, Cr Wayne Phillips & Cr Craig Langdon
AGAINST:
Nil
The Chairperson declared the motion
CARRIED
Cr Wayne Phillips left the Chamber at 9:16pm, and returned at 9:22pm.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
4.2
5 MAY 2014
NEW RESIDENTIAL ZONES
Mr Kevin Biaggini, Mrs Judith Elsworth & Mr John Iliaois spoke on the item SUMMARY To give an update on the Victorian Government’s new residential zones, for public consultation that has been done after Council sent its Amendment C100 proposal for using the new zones to the Minister for Planning. Resolution (CO2014/110) That Council: 1.
Writes a further letter to the Minister for Planning requesting a meeting with the Mayor and interested Councillors, and informing that: 1.1 1.2
1.3
Public consultation about the new residential zones and Banyule’s C100 proposal has been done; Received comments will assist Banyule’s preparation of future priorities for refining the new zones, after a ministerial outcome is achieved for the C100 proposal; Council continues to seek the Minister’s approval to C100, as soon as possible.
2.
Contacts all interested parties who gave written comments, to inform on the above resolution and thank them for their contribution.
3.
Consider future 2016/17 budget allocation for a residential design framework across Heidelberg West and those parts of Bellfield and Heidelberg Heights in the LaTrobe Employment Cluster. This consideration should be progressed by the preparation of a Strategic Planning work program and budgeting of appropriate funds.
4.
Write to the Minister for Planning, to request funding support to create a design framework for Banyule’s residential land in the LaTrobe Employment Cluster.
Moved: Cr Wayne Phillips Seconded: Cr Steven Briffa
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
6.3
5 MAY 2014
COMMUNITY INFORMATION AND SUPPORT SERVICES REVIEW
Mr Reginald Jackson spoke on the item. SUMMARY To advise Council of the Community Information and Support Service Review Final Report. Resolution (CO2014/111) That Council: 1.
Move to an integrated regional community information and support service to maximise efficiency, reduce duplication and address priority need and initially retain a service presence in the geographic locations of Heidelberg and Greensborough;
2.
Investigate the options for permanent service locations across the municipality and make recommendations on preferred service sites in the north and south moving forward into the future;
3.
Formally thank the Committees of Management, their staff and volunteers of the Banyule Support and Information Centre (BANSIC), Diamond Valley Community Support (DVCS) and Volunteers of Banyule (VOB) for their commitment and community service over the years in the area of community information and support and formally advise them of Council’s intention regarding future service delivery;
4.
Combine the recurrent funding to the BANSIC, DVCS and VOB allocated in operating and capital works budgets and transfer the combined budget to one operating budget line from 2014/15;
5.
In relation to its lease of the premises at 101 Burgundy Street, Heidelberg, currently occupied by BANSIC, give formal notice to the Landlord by mid May 2014, of its intention to extend the lease for a further four months terminating in December 2014;
6.
Work collaboratively with BANSIC, DVCS, VOB and Nillumbik Shire Council to facilitate a merger to one new organisation that will establish an integrated regional community information and support service.
7.
That Council organises a social function to thank the members of the existing groups and to celebrate the start of the new organisation.
Moved: Cr Tom Melican Seconded: Cr Craig Langdon
CARRIED
Cr Steven Briffa left the Chamber at 10:01pm, and returned at 10:04pm.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
4.3
5 MAY 2014
NORTHERN HORIZONS
SUMMARY The release of the Northern Horizons report is a significant milestone in raising the profile of infrastructure needs and priorities in Melbourne’s North. The report provides Council with a clear advocacy agenda to leverage support, both locally and regionally, to fund and deliver a range of key initiatives. Resolution (CO2014/112) That Council: 1.
Supports the final Northern Horizons: 50 Year Infrastructure Strategy for Melbourne’s North report.
2.
Continues to advocate for the priority projects identified within the report.
Moved: Cr Tom Melican Seconded: Cr Craig Langdon
CARRIED
Cr Wayne Phillips left the Chamber at 10:05pm.
4.4
SAXAM HOMESTEAD - PLANNING SCHEME AMENDMENT C94
SUMMARY To provide an update on discussions on Saxam Homestead as part of Amendment C94 to the Banyule Planning Scheme and advise on next steps for this place. Resolution (CO2014/113) That Council: 1.
Continues to negotiate for an appropriate and respectful treatment of Saxam Homestead which is to be enshrined on title through an agreement in accordance with s173 of the Planning and Environment Act.
2.
Advise the Planning Panel at the Directions Hearing on 9 May 2015 of the above resolution and that a planning panel on the merits of Saxam Homestead as a part of Amendment C94 may not be necessary.
3.
Formally notify the Planning Panel of withdrawing Saxam Homestead from Amendment C94 once an agreement on its treatment is reached and an agreement lodged with the Titles Office.
4.
On withdrawing Saxam Homestead from Amendment C94, request that the planning panel consider the individual Kenilworth Parade site ‘on the papers’ rather than the formal in person hearing.
Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
CARRIED 11
MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
Cr Wayne Phillips returned to the Chamber at 10:06pm.
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1
PREPARATION OF BANYULE'S CITY PLAN 2013 - 2017 (YEAR 2)
SUMMARY To provide public notice of Council’s intention to adopt Banyule’s City Plan for 2013-2017 (Year 2) at a Council Meeting on Monday, 23 June 2014, and strive to achieve Council’s Vision for its community: Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community. To provide an opportunity for additional formal feedback on the proposed City Plan. To fulfil our compliance with sections 125 and 126 of the Local Government Act 1989, and consider public submissions to the exhibited draft plan at a Council Meeting on Monday, 23 June 2014. This Council Plan is based on information gathered from extensive community consultation, legislative context and evidence of industry best practice. The plan outlines the strategic intent and direction for Banyule City Council and focuses on outcomes significant to our community. It incorporates key initiatives, many of which will occur in 2014-2015. All initiatives outlined are matched by a resource allocation through Council’s Annual Budget, either in full or phased over the life of this plan. Resolution (CO2014/114) 1.
That the City Plan 2013-2017 (Year 2) attached, be the Council Plan prepared by Council for the purposes of Sections 125 and 126 of the Local Government Act 1989.
2.
That Public Notice of the preparation of the attached City Plan 2013-2017 (Year 2) be given on Council’s website to appear Tuesday, 6 May 2014, and in The Age newspaper to appear Wednesday 7 May 2014 and local newspapers, and copies of the draft plan to be made available online on Council’s website, at Council’s Service Centres, and at local libraries and neighbourhood houses.
3.
That Council receive formal submissions regarding the proposed City Plan 2013-2017 (Year 2) until the close of business on Wednesday, 4 June 2014.
4.
That Council consider any submissions in regards to the proposed City Plan 2013-2017 (Year 2) in accordance with Sections 125 or 223 of the Local Government Act 1989; at a Council Meeting to be held on Monday, 23 June 2014.
Moved: Cr Tom Melican Seconded: Cr Craig Langdon
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
6. PERFORMANCE - USE OUR RESOURCES WISELY Cr Jenny Mulholland left the Chamber at 10:13pm, and returned at 10:15pm.
6.1
PREPARATION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015
SUMMARY To give notice of the preparation of Council’s Budget for 2014/2015 (as attached) for the purposes of Section 127 of the Local Government Act 1989. To provide public notice of Council’s intention to adopt Banyule’s Budget for 2014-2015 (in accordance with Section 130 of the Local Government Act 1989) at a Council Meeting on Monday, 23 June 2014, and strive to achieve Council’s Vision for its community: Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community. To provide an opportunity for additional formal feedback on the proposed Budget. To fulfil Council’s compliance with sections 127 and 130 of the Local Government Act 1989, and consider public submissions to the exhibited draft Budget at a Council Meeting on Monday, 23 June 2014. The development of the Budget 2014-2015 is based on information gathered from extensive community consultation, a defined legislative context and evidence of industry best practice. The Budget is developed and supported by current policy and responds in a direct way to the expressed needs of our community outlined in the City Plan. Council’s proposed Budget 2014-2015 responds to the community priorities for Banyule. The Draft City Plan 2013-2017 (Year 2) sets a clear strategic direction for Council and ensures we continue to deliver the right services in the right way in response to the community’s expressed needs. The Budget will ensure Council’s finances remain sustainable and that appropriate resources are allocated to meet the services and capital requirements of the City. This proposed budget responds to the strategic intent and direction for Banyule City Council over the life of the City Plan 2013-2017. Resolution (CO2014/115) 1.
That the budget attached to this report, be the budget prepared by Council for the purposes of Section 127 of the Local Government Act 1989.
2.
Council give: (a) (b)
public notice for the preparation of such budget in accordance with Section 129 of the Local Government Act 1989; and make available for public inspection the information required to be made available in accordance with the Local Government Act 1989 and Local Government (Planning and Reporting) Regulations 2014.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
6.1
PREPARATION OF BUDGET FOR PERIOD 1 JULY 2014 TO 30 JUNE 2015 cont’d
3.
Council consider: (a)
(b) (c)
any submissions on a proposal (or proposals) related to the draft budget and that are made in accordance with Section 129 of the Local Government Act 1989; and a report to adopt the Budget, declaring differential rates and charges, requiring interest to be paid on rates and charges not paid by the due date; and adoption of the Schedule of Fees and Charges for 2014/2015;
At a meeting of Council to be held on Monday, 23 June 2014 beginning at 7.45pm. Moved: Cr Tom Melican Seconded: Cr Steven Briffa
6.2
CARRIED
DRAFT PLANNING AND BUILDING ENFORCEMENT FRAMEWORK
SUMMARY A draft Planning and Building Enforcement Framework has been prepared in response to publications by the Victorian Auditor General’s office as well as Council’s auditors, and reflects the fact that areas of non-compliance with the Building Code, Planning Scheme, and associated permits can vary significantly in terms of their potential impact upon people and the environment. The purpose of the document is to provide a framework for a risk-based assessment of enforcement priorities, in order to:
Carry out our statutory enforcement functions; Minimise risk to ratepayers, residents, the environment and Council; and Reduce the level of non-compliance over time.
The Framework seeks to provide guidance in:
The relative priority to be given to various enforcement matters; Which Unit is to take the lead in relation to enforcement matters which impact more than one Service Unit; and The types of enforcement action which are appropriate, based on the priority of the matter.
Resolution (CO2014/116) That: 1.
The Draft Planning and Building Enforcement Framework be placed on public exhibition for consultation and comment between the period 26 May 2014 and 21 July 2014;
2.
During the intervening period the Draft Framework be adopted for use;
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
6.2
DRAFT PLANNING AND BUILDING ENFORCEMENT FRAMEWORK cont’d
3.
A further report be submitted to Council for the purpose of reporting feedback and adopting a final version of the Framework following conclusion of the public consultation period.
Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland
6.4
CARRIED
ASSEMBLY OF COUNCILLORS
SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to bea) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1
Date of Assembly:
7 April 2014
Type of Meeting:
Councillor Briefing
Matters Considered:
Councillors Present:
Staff Present:
Others Present: Conflict of Interest:
1.
Sport and Recreation Victoria (SRV), Community Facility Funding Program 2. Nature strip Planting Guidelines 3. Planning and Building Enforcement Policy 4. New Planning Zones Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips Simon McMillan, Chief Executive Officer Darren Bennett, Acting Director Community Programs Scott Walker, Director City Development Keith Yeo, Director Corporate Services Geoff Glynn, Director Assets & City Services Peter Benazic, Manger Parks & Gardens Jeff Parkes, Open Space Planning Coordinator Ben McManus, Acting Coordinator Leisure and Cultural Services Joel Elbourne, Manager Development Services Nil Nil
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
6.4 2
3
ASSEMBLY OF COUNCILLORS cont’d Date of Assembly:
7 April 2014
Type of Meeting:
Confidential Councillor Briefing
Matters Considered:
Confidential Matters
Councillors Present:
Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips
Staff Present:
Others Present:
Simon McMillan, Chief Executive Officer Darren Bennett, Acting Director Community Programs Scott Walker, Director City Development Keith Yeo, Director Corporate Services Geoff Glynn, Director Assets & City Services Shawn Barber, Manager School Site Redevelopment Project Michael Hutchison, Coordinator City Development Projects Joe Said (Oakton)
Conflict of Interest:
Nil
Date of Assembly:
14 April 2014
Type of Meeting:
Councillor Briefing
Matters Considered:
Draft Banyule Electronic Gaming Machine Policy
Councillors Present:
Others Present:
Steven Briffa Craig Langdon Tom Melican Jenny Mulholland Simon McMillan, Chief Executive Officer Keith Yeo, Director Corporate Services Michelle Rowe, Community and Social Planner Darren Bennett, Manager Leisure, Recreation and Culture Russell Darling, Manager Operations Nil
Conflict of Interest:
Nil
Staff Present:
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5 MAY 2014
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
6.4 4
ASSEMBLY OF COUNCILLORS cont’d Date of Assembly:
14 April 2014
Type of Meeting:
Councillor Briefing
Matters Considered:
Confidential Matters
Councillors Present:
Others Present:
Steven Briffa Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Simon McMillan, Chief Executive Officer Keith Yeo, Director Corporate Services Darren Bennett, Manager Leisure, Recreation and Culture Russell Darling, Manager Operations Nil
Conflict of Interest:
Nil
Date of Assembly:
14 April 2014
Type of Meeting:
Councillor Briefing
Matters Considered:
Items on the Council Agenda for the Ordinary Meeting of 14 April 2014 (excluding confidential items) as listed below: 1.1 Proposed development (24 units) at No. 128 Locksley Road, Eaglemont 2.1 Australian Made, Australian Grown Campaign Membership 2.2 Department of Transport, Planning and Local Infrastructure, Sport and Recreation Victoria (SRV): Community Facility Funding Program 4.1 Traffic and Parking Concerns in Watsonia 4.2 Proposed Sale of 52 Haig Street, Heidelberg Heights (Former Haig Street Primary School site) 4.3 210, 214-216 Burgundy Street, Heidelberg 4.4 33-35 Elwers Street, Watonia North - Proposed Sale of Land 4.5 Notice of Intention to declare a Special Charge Heidelberg Central Precinct 5.1 Motions for Municipal Association Victoria (MAV) State Meeting 6.1 Governance and Conduct Legislative Amendments 6.2 Assembly of Councillors 6.3 Community Information and Support Services Review 7.1 Sealing of Documents
Staff Present:
5
5 MAY 2014
General Business: “Graffiti. Everyone’s Business”
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
ASSEMBLY OF COUNCILLORS cont’d
6.4
Others Present:
Urgent Items: Traffic management for Heidelberg RSL ANZAC Day events Steven Briffa Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Simon McMillan, Chief Executive Officer Scott Walker, Director City Development Keith Yeo, Director Corporate Services Gina Burden, Manager Governance Daniel Kollmorgen, Acting Manager Strategic and Economic Development Emily Outlaw, Council Governance Liaison Officer Darren Bennett, Manager Leisure, Recreation and Culture Russell Darling, Manager Operations Joel Elbourne, Manager Development Services Shaun Barber, Manager School Sites Redevelopment Project Frances Gianinotti, Coordinator Youth & Community Partnerships David Bailey, Engineering Services Coordinator Nil
Conflict of Interest:
Nil
Councillors Present:
Staff Present:
Resolution (CO2014/117) That the Assembly of Councillors report be received. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
7. SEALING OF DOCUMENTS Nil
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
8. NOTICES OF MOTION 8.1
PROSPECTIVE CANDIDATE - STATE ELECTION 2014
Cr Steven Briffa submitted a Notice of Motion. Resolution (CO2014/118) That Council accepts notification of Cr Steven Briffa’s confirmation of pre-selection and endorsement as the Liberal Party candidate for the seat of Eltham in the Victorian State Election to be held in November 2014, and also notes Cr Briffa’s status as a prospective candidate for the State Election. Moved: Cr Steven Briffa Seconded: Cr Wayne Phillips
8.2
CARRIED
OLYMPIC VILLAGE LEARNING HUB
Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2014/119) 1.
That the CEO meet with the Member for Ivanhoe to outline the progress made on the development of the Olympic Village Learning Hub – Child and Family Centre.
2.
That the CEO raise with the Member for Ivanhoe whether the $750,000 funding would have to be met with the proposed Alternate Government rate capping policy.
Moved: Cr Craig Langdon Seconded: Cr Jenny Mulholland
CARRIED
9. GENERAL BUSINESS 9.1
50TH ANNIVERSARY OF ST GEORGE'S CHURCH, EAST IVANHOE
Cr Craig Langdon advised that on Sunday, 27 April 2014 he was privileged to attend the 50th Anniversary of St George's Church and Parish Centre in East Ivanhoe. The Church celebrated the occasion with an evensong for the feast of St George the Martyr and a thanksgiving dinner. The service was conducted by the current Vicar The Ven. Tony White, and a sermon by previous Vicar The Revd Noel Whale. Cr Langdon also acknowledged the great work of the Organist Roger Brown and the fabulous voices of the St George's Choir.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
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MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
10. URGENT BUSINESS 10.1 VICTORIAN LABOR PARTY POLICY ON COUNCIL RATE CAPPING Resolution That Council consider an item of Urgent Business on the Victorian Labor Party Policy on Council Rate Capping. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
CARRIED
Resolution (CO2014/120) That: 1.
Council write to the Municipal Association of Victoria (MAV) and VLGA outlining its concerns with the recent Victorian Labor Party Policy on Council Rate Capping announced by Opposition Leader The Hon Daniel Andrews MP on 4 May 2014.
2.
Council Officers prepare a report to Council outlining the consistent cost pressures faced by local government as a direct result of cost shifting from other successive levels of Government and the potential impact of rate capping on the provision of community services and maintaining and renewing critical assets in Banyule.
3.
The Mayor write to all community groups and those individuals currently relying on support from Council to provide a service to the local community advising of potential funding shortfalls should the Policy be implemented and request they contact their local members for clarification.
4.
Council write to all Members of State Parliament seeking their views on the recently announced Policy and to draw to their attention of the potential implications associated with such a Policy.
5.
That Council seek to include this matter as an urgent item on the MAV state Council in 16th May.
Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
MINUTES ORDINARY MEETING OF COUNCIL
5 MAY 2014
10.2 LAND SET ASIDE FOR A NEW EDUCATIONAL FACILITY Resolution That Council consider an item of Urgent Business on the land set aside for a new educational facility. Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland
CARRIED
Resolution (CO2014/121) That Council confirms that the land known as 230 Banksia Street, Bellfield, has been made available for a new education facility subject to the State Government committing to purchase this land prior to the next State election. Moved: Cr Wayne Phillips Seconded: Cr Craig Langdon
CARRIED
Closure of Meeting The Meeting was closed at 11:00pm.
DATED:........................... DAY OF ........................... 2014
............................................. MAYOR
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 19 May 2014
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