Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 7 July 2014 commencing at 7.45pm
MINUTES THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3 PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 4 REPORTS (AMENDED ORDER OF BUSINESS) .................................................................. 4 1.1 Petition to rezone and name the land at 1-3 McKenzie Court Greensborough ........ 4 4.3 Consent to proposed development pursuant to Section 173 Agreement - 9 Lower Heidelberg Road, Ivanhoe ............................................................................ 5 4.4 North East Link - Quarterly Report .......................................................................... 5 4.5 Ivanhoe Civic Precinct Master Plan ......................................................................... 6 4.7 Planning Scheme Review Report ............................................................................ 7 4.14 School sites redevelopment project update ............................................................. 8 4.15 Retrospective Application For Industry and Office - 4 Graeme Avenue, Montmorency .......................................................................................................... 9 4.16 Studley Road, Ivanhoe - Proposed parking restrictions ......................................... 12 1.3 Studley Road, Ivanhoe - Proposed parking restrictions ......................................... 13 5.1 Ivanhoe Public Golf Course - 1 Vasey Street, Ivanhoe - Proposed Lease to Leisure Management Services Pty Ltd .................................................................. 14 1. PETITIONS .................................................................................................................... 15 1.2 Laane Avenue, Rosanna - Request for Traffic Management ................................. 15 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT .................................... 15 Nil 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ....................................................... 15 3.1 Waste Management Plan 2014 - 2019 .................................................................. 15 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT.............................. 16 4.1 Notice of Decision Heidelberg Central Shopping Precinct - Special Charge .......... 16 4.2 Birdwood Avenue, Macleod - Macleod Preschool Parking Investigation................ 19
These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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MINUTES ORDINARY MEETING OF COUNCIL
4.6 4.8 4.9 4.10 4.11 4.12 4.13 4.17 4.18
7 JULY 2014
Metropolitan Planning Strategy ............................................................................. 19 Margaret Avenue, Montmorency - Proposed discontinuance of section of unused 'road' ........................................................................................................ 20 Willis Street, Greensborough - Proposed discontinuance of section of unused 'road' ..................................................................................................................... 21 Julinda Court, Greensborough - Proposed discontinuance of section of unused 'road' ........................................................................................................ 21 Planning Scheme Amendment C94 - Panel Report............................................... 22 Proposed naming of crown land - Fred Lasslett Reserve ...................................... 23 Formal naming of the Right of Way running off Elliot Street, Heidelberg Heights ................................................................................................................. 24 Rosanna Road and Greensborough Highway safety and amenity ........................ 24 Olympia Housing Initiative - Service Agreement for Planning Applications ............ 25
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 26 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 26 6.1 Interest on Overdue Rates .................................................................................... 26 6.2 Councillor Motions - Status Update ....................................................................... 26 7. SEALING OF DOCUMENTS ......................................................................................... 27 Nil 8. NOTICES OF MOTION .................................................................................................. 27 8.1 Medical Offices in the Commercial 1 Zone ............................................................ 27 8.2 Day of Freedom .................................................................................................... 27 8.3 Shelley Reserve Temporary Shipping Containers ................................................. 27 8.4 Olivia Newton-John Wellness Walk: Sunday, 28 September 2014 ........................ 28 8.5 Watsonia Motor show: Saturday, 8 November 2014 ............................................. 28 8.6 Community Development Grants .......................................................................... 29 8.7 Installation of Solar Panels to NETS Stadium ....................................................... 29 9. GENERAL BUSINESS .................................................................................................. 29 9.1 Community Leaders in Sustainability Course ........................................................ 29 9.2 Laneway, Bin Art & Steel Art Projects ................................................................... 30 9.3 2014 Sport Achievement Awards and Club Recognition Night .............................. 30 9.4 ARC Theatre Company ......................................................................................... 31 9.5 Councillor Mulholland - Leave of Absence ............................................................ 31 10. URGENT BUSINESS..................................................................................................... 31 CLOSURE OF MEETING TO THE PUBLIC......................................................................... 31
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
MINUTES ORDINARY MEETING OF COUNCIL
7 JULY 2014
EXTENSION OF PUBLIC FORUM (CO2014/182) Resolution That the Public Forum be extended until 8.05pm Moved: Cr Steven Briffa Seconded: Cr Rick Garotti
CARRIED
The Meeting opened at 8.12pm. The Mayor’s Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people and acknowledgement of National Aborigines and Islanders Day Observance Committee (NAIDOC) week. During NAIDOC week we celebrate Aboriginal and Torres Strait Islander cultures and recognise the contributions that Indigenous Australians make to our country and our society Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Jenny Mulholland. Apologies Cr Tom Melican Leave of Absence Cr Jenny Mulholland submitted a Leave of Absence request for the period 10 July 2014 to 17 August 2014 (inclusive). Moved: Cr Rick Garotti Seconded: Cr Steven Briffa
CARRIED
Confirmation of Minutes Noted the correction of an error in item 4.3 from the Ordinary Meeting of Council on 23 June 2014. The final point of new condition 1 should read ‘Apartments 602 and 603 and apartments 702 and 703 to be combined into two two-bedroom apartments’ rather than ‘Apartments 601 and 602 and apartments 701 and 702 to be combined into two two-bedroom apartments’. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
CARRIED
That the following Minutes be confirmed with the minor correction in item 4.3 of the: Ordinary Meeting of Council held 23 June 2014
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
7 JULY 2014
CARRIED
Disclosure of Interests Nil AMEND ORDER OF BUSINESS (CO2014/183) Resolution That the Order of Business be amended so that items 1.1, 4.3, 4.4, 4.5, 4.7, 4.14, 4.15, 4.16 and 5.1 being items with speakers listed be considered first. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
REPORTS (AMENDED ORDER OF BUSINESS) 1.1
PETITION TO REZONE AND NAME THE LAND AT 1-3 MCKENZIE COURT GREENSBOROUGH
Mr Roger Fyfe spoke on the item. EXECUTIVE SUMMARY A petition with 106 signatures has been received requesting that Council initiate a process to re-zone the land and formally name the land at 1-3 McKenzie Court, Greensborough. The petition prayer is as follows: “The undersigned residents and ratepayers of Banyule commend Council for deciding to retain the park at 1-3 McKenzie Court, Greensborough.
We request that Council now initiate a process to re-zone the land to reflect its current use as a public park. We also request that Council initiate a process to formally name the park.”
Resolution (CO2014/184) That Council: 1.
Receives and notes the petition.
2.
Retain the land at 1-3 McKenzie Court, Greensborough as Residential 1 Zone until a review of Council’s Public Open Space Strategy has been completed.
3.
Include the naming of the park located at 1-3 McKenzie Court, Greensborough, in Council’s future work programme.
4.
Advise the person who submitted the petition accordingly.
Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti 4
CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
MINUTES ORDINARY MEETING OF COUNCIL
4.3
7 JULY 2014
CONSENT TO PROPOSED DEVELOPMENT PURSUANT TO SECTION 173 AGREEMENT - 9 LOWER HEIDELBERG ROAD, IVANHOE
Mr Roger Fyfe, Mr Kevin Biaggini and Ms Robyn Roberts spoke on the item. EXECUTIVE SUMMARY A planning permit application is sought for the construction of one double storey dwelling and one three storey dwelling at the subject site. The land in question was previously in Council ownership and is subsequently burdened by a Section 173 Agreement, which outlines two key restrictions:
That the site be developed for one dwelling only, and
That specific measures be employed to protect an existing Deodar Cedar on the site, including a requirement that all development achieve a 7.2 metre set-back from the centre of the trunk.
The Agreement allows for the requirements to be varied with Council’s consent. The proposed development application does not meet either requirement, and the permit applicant has requested that Council consents to the variations under Paragraphs 2.1 and 2.2 of the Agreement. Resolution (CO2014/185) That Council: 1.
Advise the applicant that Council does not consent to the proposal pursuant to Paragraphs 2.1 and 2.2 of Section 173 Agreement No. AJ608275V; and
2.
Encourage the applicant develop an alternative proposal for the site that meets the requirements of the Agreement.
Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
4.4
CARRIED
NORTH EAST LINK - QUARTERLY REPORT
Mr Dennis O’Connell spoke on the item. EXECUTIVE SUMMARY To provide Council with a status update on planning for the proposed North East Road Link, which in summary is that:
No further advice has been received from VicRoads. The recently released ‘Plan Melbourne’ includes reference to the North East Link as a project long term. Expected update from VicRoads at the Councillor Briefing on 28th July.
Resolution (CO2014/186) 1. That Council notes this report. 2. That given recent announcements regarding Bolton Street & the Chandler Highway
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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Bridge, Council again calls on both the State Government & Opposition to address the ever increasing traffic volumes and the conditions on Rosanna Road. 3. On behalf of local residents Council urgently requires that a) the issue of night truck curfew be addressed, b) that speed cameras be installed, c) the camber of the road be investigated d) that heavy vehicles be only allowed to use the left hand lanes (therefore banned from the right hand lanes) to ensure greater safety for motorists, e) that the power/electricity poles along Rosanna Road be under-grounded and new light poles be installed as far back as possible from the roadway. 4. That Council (Mayor and Ward Councillor) write to all the residents along Rosanna Road outlining this resolution. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale
4.5
CARRIED
IVANHOE CIVIC PRECINCT MASTER PLAN
Ms Robyn Roberts, Mr Max Chester, Ms Jane Crone, Ms Elise Bartlett, Ms Janice Kelly, Mr Dennis O’Connell and Ms Frances Callinan spoke on the item. EXECUTIVE SUMMARY The Ivanhoe Civic Precinct Master Plan will establish the guiding framework for development of the civic precinct, including building a new community learning hub, and creating a new vibrant public space. The Master Plan presents a step forward in realising key aspirations for the civic precinct and sets a clear strategic direction for future land-use and development of detailed designs for the community learning hub. The main elements of the Master Plan are:
A new Community Learning Hub, and demolition of the existing library; A public plaza fronting Upper Heidelberg Road; New car parking arrangements; and Mixed Use Development at the southern end of the civic precinct.
The report recommends that Council adopt the Master Plan, and continues to engage with the community when further exploring detailed designs for each of the main elements. Resolution (CO2014/187) That: 1.
Council thanks the community for its involvement in the consultation process, including attending the workshop sessions and making submissions;
2.
Council adopts the Ivanhoe Civic Precinct Master Plan, and;
3.
Council continues to engage with the community when implementing the elements of the Master Plan redevelopment, including consideration of detailed designs for the community learning hub, public space, mixed use development, and car parking and the interface with Ivanhoe Parade.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
MINUTES ORDINARY MEETING OF COUNCIL
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4.
Council continues to consult with the Ivanhoe Community Consultative Committee, the Friends of Ivanhoe Library and the Ivanhoe Traders on the implementation of the Civic Precinct Plan.
5.
The Mayor and portfolio Councillor/ward Councillor write to the community outlining this resolution.
6.
Prior to detail design for any of the sites around the Town Hall that the residents in the immediate vicinity of the Town Hall precinct in Ivanhoe Parade and St. Elmo Road be consulted.
7.
Council investigate the following: a)
If Council decides to build a Scissor car park of no more than 3 metres high, in the future, behind the Town Hall that it should not look like a car park and it should be no closer to the houses than 5 metres.
b)
A walk way for community access to St Elmo Road from Ivanhoe Parade adjacent to the Northern boundary.
c)
Adding another level of underground car parking to the commercial site instead of the scissor car parking on the Civic building site.
d)
Planting to create an avenue of trees in Ivanhoe Parade, from the beginning of the Civic precinct.
e)
On street car parking and the bus route on Ivanhoe Parade to consider suitable road access and parking arrangements.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
Resolution (CO2014/188) The Meeting was adjourned at 9:48pm, and resumed at 9:53pm. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
Note that Cr Jenny Mullholland was not in the chamber when Council resumed 4.7
PLANNING SCHEME REVIEW REPORT
Ms Jane Crone spoke on the item. EXECUTIVE SUMMARY Local councils are required to review local components of their planning schemes no later than one year after their Council Plan was approved. Council last did a Planning Scheme Review in 2010. A review for the 2010 - 2014 period has now been completed. The review reports what strategic planning work has been done and what future work is anticipated to further Council’s strategic direction. This report gives the results of the Banyule Planning Scheme Review. It confirms that
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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progress on the City Plan priorities, for the Banyule Planning Scheme is well progressed. The review may now be forwarded to the Minister for Planning. Resolution (CO2014/189) That Council: 1.
Adopt the 2014 Banyule Planning Scheme Review;
2.
Forward a copy of the review to the Minister for Planning;
3.
Consider a report at a future meeting to confirm priorities of the strategic planning work program.
Moved: Cr Rick Garotti Seconded: Cr Steven Briffa
CARRIED
Councillor Mulholland returned to the Chamber at 9:56 pm. 4.14 SCHOOL SITES REDEVELOPMENT PROJECT UPDATE Mr Kevan Hill spoke on the item. EXECUTIVE SUMMARY This report is to confirm the outcome of the Request for Tender (RFT) process for the sale of the former school site at 52 Haig Street, Heidelberg Heights, and provide an overall project update. In summary:
The successful purchaser of the Haig Street site is a syndicate led by interests associated with Metricon Homes (Metricon syndicate). Contracts of sale have now been executed and the final sale price is $16,000,000 subject to conditions being met. Financial return will be used to offset borrowing, demolition, legal and other costs and position Council to finance the proposed community stadium precinct in Banksia Street. Council will retain 2400m² of public open space which is to be established by the Metricon syndicate. The proposed development is for 118 two-storey homes and based on the attached concept site consistent with Development Guidelines established by Council. The height and number of dwellings proposed is within the guidance provided by Council of 80-140. Community information sessions are proposed to explain the concept before a planning application is lodged. A planning application is anticipated to be lodged in October 2014. Development across the site is expected in four stages. The Expression of Interest (“EOI”) for the Ivanhoe redevelopment site closed on 19 June 2013. Submissions are now being assessed. Council is continuing to advocate an education site opportunity at 230 Banksia Street, Bellfield to the state government and opposition.
Resolution (CO2014/190) That Council: 1.
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Write to all property owners / occupiers in the vicinity of the former Haig Street Primary
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
MINUTES ORDINARY MEETING OF COUNCIL
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School site providing an update on the project including announcing the Metricon Syndicate as the successful purchaser and information on the general design of the development including noting that the proposed dwellings are limited to 2 stories, there is proposed 2,400 square metres of public open space as an integral part of the development and further public consultation will occur. 2.
Prepares a leaflet to the entire Ward on this development and the Banksia Street Stadium Precinct outlining the plans for the Banksia Street Basketball Stadium (once finalised) and advising the remainder of the Bellfield Site (former Banksia Secondary College) is reserved for a future educational facility but this offer closes on 29th November 2014 if there is no commitment from either the State Government or Opposition.
3.
Acknowledges the public input to this development and thank all those who made a submission or attended a consultation meeting.
4.
Further acknowledges the great work of its staff in achieving this successful outcome, in particular those managing this project.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
4.15 RETROSPECTIVE APPLICATION FOR INDUSTRY AND OFFICE - 4 GRAEME AVENUE, MONTMORENCY Mr Sean Watson spoke on the item. EXECUTIVE SUMMARY The application seeks retrospective approval for a partial change in the use of land from warehouse to industry and office. The site has had a long standing history of enforcement with Council, as the occupiers have used the site beyond the current permit conditions. Resolution (CO2014/191) That Council: 1.
Having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Notice of Decision to Grant an amended Planning Permit be issued in respect of Planning Permit P302/2004, incorporating the following modifications: A. The purpose for which the permit is issued is to be amended to read: The use and development of the site for a warehouse (storage of signage and building materials) and industry (joinery – manufacturing of shop fitting and furniture) and a reduction in the car & bicycle parking requirement associated with these uses and use of part of the premises as an Office. B. Conditions 3, 8, 15, 16 and 17 are to be amended as follows: 3.
The use and development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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8.
The loading and unloading of goods from vehicles and the delivery of goods must at all times be carried out within the site/loading bay indicated on the plans endorsed pursuant to Condition 1B of this permit.
15
Except with the prior written consent of the Responsible Authority, the use permitted by this permit may only operate between the following times: Warehouse Monday to Friday Saturday
7.30am – 6.00pm 8.00am – 3.00pm
Industry Monday to Friday Saturday
7.30am – 4.00pm 8.00am – 3.00pm
16.
Unless with the prior written consent of the Responsible Authority: (a) Deliveries to the site shall not occur, and (b) Forklifts must not operate outside the building prior to 8.00 am Monday to Friday or 9.00am Saturdays.
17.
In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: The development is not commenced within two years of the date of this permit; The development is not completed within four years of the date of the amendment of this permit; The use is not commenced within four years of the date of the amendment of this permit; or The use is discontinued for a period of two years. In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a) Before the permit expires, or (b) Within six months afterwards, or (c) Within 12 months afterwards if the development started lawfully before the permit expired.
C. The insertion of new conditions, as follows: 1A.
Within one (1) month of the date of amendment of this permit a detailed Acoustic Report prepared by a suitably qualified person demonstrating any measures and practices required to ensure compliance with the State Environment Protection Policy (Control of Noise from Commerce, Industry and Trade) No. N-1 must be submitted to and approved by the Responsible Authority.
1B.
Within two (2) months of the date of amendment of this permit, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application on the 17th May 2013 prepared by Billings Long Construction but modified to show: (a) (b)
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Noise compliance with the environment Protection Policy (Control of Noise from Commerce, Industry & Trade) A loading bay within the building on the site, with minimum dimensions as
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
MINUTES ORDINARY MEETING OF COUNCIL
(c) (d)
7 JULY 2014
specified in Clause 52.07 of the Banyule Planning Scheme. The relocation of the rubbish bin within the building on the site and the provision of an additional parking space in its place; Identification of an area for any visitor parking for bicycles should this be required
2A
Except with the prior written consent of the Responsible Authority within three (3) months of the approval of plans pursuant to Condition 1B: (i) The site is to be modified to accord with the endorsed plans; and (ii) The permit holder is to supply verification from the author of the Acoustic Report approved pursuant to Condition 1A that the works and practices required by the report have been undertaken and that as a result the operations on site meet the requirements of the State Environment Protection Policy (Control of Noise from Commerce, Industry and Trade) No. N-1. This shall include details of measurements taken to reach this view.
3B.
Except with the prior written consent of the Responsible Authority no more than fifteen (15) staff work at the site at any one time.
3C.
Stormwater must not be discharged from the subject land other than by means of an underground pipe drain to a Council nominated point of discharge. The drainage system within the subject land must be designed to the requirements and satisfaction of the relevant Building Surveyor. NOTE: Any connection to Council’s drainage system (a) within the road reserve must be carried out under a Memorandum of Consent for Works; and/or (b) Other than within a road reserve must be carried out under a Drainage Connection Permit; This is to be carried out under Council supervision and to the satisfaction of the Responsible Authority
13A. All manufacturing on the premises is to occur within the section of the building nominated for such purpose on the plan endorsed pursuant to Condition 1B of this permit. No process of manufacture is to be carried out in alternate areas of the site, including the car park and surrounds. 16A. The external doors of the building on the subject site are to remain closed during times of full production if noise is unreasonable, except when the loading and unloading of goods is being actively undertaken. D. The insertion of the following advisory notes after Condition 17: Permit Notes (A) Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy. (B)
Building Permit Required
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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Building Permit must be obtained prior to the commencement of any works associated with the proposed development. (C)
Building over Easements No additional structures shall be built over any easement on the subject land except with the consent of the relevant Responsible Authority. This permit does not constitute consent of the relevant Responsible Authority for the proposed [retrospective] approval for construction over the easement affecting the site.
(B)
Access to site Council’s Developments Engineers advise that, due to the pavement width of Graeme Avenue, deliveries to and from the site should be restricted to suitable vehicles such that any loading and unloading could occur within the site.
(D)
Memorandum of Consent for Works Council’s Construction Department must supervise all works undertaken on Council assets within private property, Council Reserves, easements, drainage reserves and/or road reserves, including connection of the internal drainage system to the existing Council assets. Prior to the commencement of any works, an application must be made and a permit received for: A “Memorandum of Consent for Works” for any works within the road reserve; and/or A “Drainage Connection Permit” for any works other than within a road reserve.
(E)
Asset Inspection Fee Prior to the commencement of building works on site in accordance with Local Law 1, a non-refundable Asset Inspection Fee is payable to Council for the inspection of existing Council assets. For further information in relation to this process and the relevant fee please contact Council’s Construction Department on 9490 4222.
(F)
Building Site Code of Practice All construction works must comply with the requirements of the ‘Building Site Code of Practice – Banyule City Council’. A copy of the Code is available on the Banyule City Council website or at Council Service Centres.
Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland
CARRIED
4.16 STUDLEY ROAD, IVANHOE - PROPOSED PARKING RESTRICTIONS Mr Greg Crawford spoke on the item. EXECUTIVE SUMMARY A survey was sent to properties on Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road to determine the level of support for the installation of parking restrictions on the north side of the road. The response rate for the survey was 50% with 60% of these respondents indicating that they do not support the installation of parking restrictions. A petition was received requesting 12
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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that no changes to the parking restrictions are implemented (see Agenda item 1.3). It is recommended that no modifications to the parking arrangements be implemented. A number of residents raised concerns with difficulties accessing their properties due to vehicles obstructing their driveways. It is proposed that ‘hockey stick linemarking’ be installed at these vehicle crossings to clearly identify where motorists can park without obstructing access to properties. Councillor Garotti left the Chamber at 10.41 pm.
Resolution (CO2014/192) That Council consider items 4.16 and 1.3 together as they both relate to the Studley Road, Ivanhoe Proposed Parking Restrictions. Moved: Cr Jenny Mulholland Seconded: Cr Wayne Phillips
CARRIED
Councillor Garotti returned to the Chamber at 10.45 pm. Resolution (CO2014/193) That Council: 1.
Maintains the existing parking restrictions in Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road.
2.
Installs ‘hockey stick linemarking’ outside properties 39 Studley Road, 54 Studley Road, 57 Studley Road and 1 Waldemar Road.
3.
Notes the parking restriction petition considered under Agenda item 1.3.
4.
Review the parking in 12 months including consultation with residents on both sides of Studley Road.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
1.3
CARRIED
STUDLEY ROAD, IVANHOE - PROPOSED PARKING RESTRICTIONS
EXECUTIVE SUMMARY Following consultation to determine the level of support for the installation of parking restrictions on the north side of Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road, a petition with 27 signatures from residents of the area was received requesting that no changes to the parking restrictions between Carn Avenue and Waldemar Road are implemented. Agenda item 4.16 contains the report that summarises the parking survey results. Resolution (CO2014/194) That: These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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1.
Council receives and notes the petition.
2.
The primary petitioner is advised accordingly.
3.
Council notes that the parking survey results are presented at Agenda item 4.16.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
5.1
CARRIED
IVANHOE PUBLIC GOLF COURSE - 1 VASEY STREET, IVANHOE - PROPOSED LEASE TO LEISURE MANAGEMENT SERVICES PTY LTD
Mr Robert Bender and Ms Robyn Roberts spoke on the item. EXECUTIVE SUMMARY Public notice has been given in relation to Council’s intention to grant a lease for the Ivanhoe Public Golf Course located at 1 Vasey Street, Ivanhoe East (the Golf Course), to Leisure Management Services Pty Ltd (LMS) for the period of 20 years commencing on 1 August 2014 and expiring on 31 July 2034. The lease provides for the management and operation of the Golf Course by LMS. It also obligates LMS to contribute of $1,400,000 towards the Regional Storm Water Harvesting Project (SWHP) undertaken at Chelsworth Park and inject capital funding of $1,750,000 towards the Golf Course infrastructure and buildings over the term of the lease. In accordance with the provisions of the section 223 of the Local Government Act 1989 Council must hear and consider submissions received in response to the public notice given. Resolution (CO2014/195) That Council: 1.
Having complied with section 190 of the Local Government Act 1989, and considered submissions in accordance with section 223 of that Act, now grants to Leisure Management Services Pty Ltd a lease for the term of 20 years.
2.
Resolves to affix its seal to the Lease between Banyule City Council and Leisure Management Services of the Ivanhoe Public Golf Course, known as 1 Vasey Street Ivanhoe East, for the period commencing on 1 August 2014 and expiring on 31 July 2034.
3.
Acknowledges that the Lease referred to above includes a funding commitment from Leisure Management Services Pty Ltd to contribute $1,400,000 towards the Regional Storm Water Harvesting Project.
4.
Acknowledge all submissions outlined in Attachment One.
Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
MINUTES ORDINARY MEETING OF COUNCIL
7 JULY 2014
1. PETITIONS 1.2
LAANE AVENUE, ROSANNA - REQUEST FOR TRAFFIC MANAGEMENT
EXECUTIVE SUMMARY A petition with 25 signatures from residents of Laane Avenue and Coorie Crescent, Rosanna has been received requesting Council to change traffic conditions in Laane Avenue and Coorie Crescent, Rosanna. Further investigation is required to determine whether additional traffic calming measures are warranted in Laane Avenue and Coorie Crescent. Upon the conclusion of the investigation, a further report will be provided to Council. The petition prayer is as follows: ‘We the undersigned want a safer street, specifically: That Banyule City Council takes action to change traffic conditions in Laane Avenue and Coorie Crescent to manage traffic numbers and speed such as:
Permanent Right turn Ban (closure) into Laane Avenue off Rosanna Road. Left turn from Rosanna Road into Laane Ave and left turn out of Laane Avenue to remain. Implement a variety of traffic solutions to slow speed in Laane Avenue Install a splitter island at the corner of Laane Avenue and Coorie Crescent in order to stop vehicles cutting the corner Investigate solutions to improve access in and out of Banyule Road (from Rosanna Road) so it does not affect local streets like Laane Avenue and Coorie Crescent. ”
A letter supporting the petition is provided as Attachment 1. Resolution (CO2014/196) That this item be deferred to a future Council Meeting. Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
CARRIED
2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT Nil 3. PLANET – ENVIRONMENTAL SUSTAINABILITY 3.1
WASTE MANAGEMENT PLAN 2014 - 2019
EXECUTIVE SUMMARY For Council to adopt the new Waste Management Plan 2014-2019. Resolution (CO2014/197) “That: 1.
Council adopt the new Waste Management Plan 2014 – 2019.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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2.
7 JULY 2014
Officers obtain approval from Council for any budget increases required to implement the Waste Management plan as they are identified.”
Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti
CARRIED
4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1
NOTICE OF DECISION HEIDELBERG CENTRAL SHOPPING PRECINCT - SPECIAL CHARGE
EXECUTIVE SUMMARY To formally consider all written submissions received under sections 163A and 223 of the Local Government Act 1989 (Act) and to take account of all written objections lodged under section 163B of the Act in relation to the proposed Special Charge Scheme for the Heidelberg Central Shopping Precinct (Special Charge or Scheme). It is intended, following a consideration of submissions received and the taking into account any objections lodged, that Council will make a decision as to whether or not a new Special Charge Scheme will be declared for the Heidelberg Central Shopping Precinct (Heidelberg Central or Precinct). Resolution (CO2014/198) That: 1.
Council, having considered all submissions received and having complied with the requirements of sections 163A, 163B and 223 of the Local Government Act 1989 (Act), and otherwise according to law, hereby declares a Special Charge under section 163(1) of the Act (Special Charge) for the purposes of defraying expenses to be incurred by Council in providing funds to the incorporated body known and operating as the Heidelberg Central Traders’ Association Incorporated (Traders’ Association), which funds, administratively only and subject always to the approval, direction and control of Council, are to be used for the purposes of the appointment of a part time professional marketing coordinator, promotional, advertising, marketing, business development and other incidental expenses as approved by Council and agreed to from time to time between Council and the Traders’ Association, all of which are associated with the encouragement of commerce, retail and professional activity and employment in the Heidelberg Central Shopping Precinct (Precinct or Scheme).
2.
The criteria which form the basis of the declaration of the Special Charge are the ownership of rateable land used, or reasonably capable of being used, for commercial, retail or professional purposes, which rateable land is situated within the geographical area in which the properties described in paragraphs 6 and 7 of this declaration are included and further, the classification of those properties as receiving a ‘primary’, ‘secondary’ or ‘tertiary’ special benefit.
3.
In declaring the Special Charge, Council is performing functions and exercising powers in relation to the peace, order and good government of the municipal district of the City of Banyule, in particular the encouragement of commerce, retail activity and employment opportunities within the area for which the Special Charge is declared.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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4.
The total cost of the performance of the function and the exercise of the power by Council (in relation to activities associated with the encouragement of commerce, retail activity and employment opportunities in the area for which the Special Charge is declared) and also the total amount of the Special Charge to be levied by Council is referrable to an amount of $99,300 which amount will be levied in each year of the Scheme and which in total will raise an amount of $695,100 over the seven (7) year period of the Scheme.
5.
The period for which the Special Charge is declared and will remain in force is a period of seven (7) years commencing on 1 July 2014 and ending on 30 June 2021.
6.
The area for which the Special Charge is declared is all of the land referred to as the Precinct, as identified and shown on the plan set out in the attachment forming a part of this declaration (being Attachment 1).
7.
The land in relation to which the Special Charge is declared is all that rateable land described in the listing of rateable properties set out in the attachment forming a part of this declaration (being Attachment 1).
8.
The contributions to the Special Charge, based on relevant property classifications in relation to “primary”, “secondary” or “tertiary” special benefit will be declared and assessed in accordance with the Special Charge amounts set out alongside each property in the schedule forming a part of this declaration (being Schedule 2). Properties included in the ‘primary’ benefit area, that is, properties located on and fronting Burgundy Street at ground level, will be levied a Special Charge of $552 per annum. Properties included in the ‘secondary’ benefit area, that is properties located in adjoining side streets and also those properties being on the first floor above of Burgundy Street, will be levied a Special Charge of $276 per annum. Lastly, properties included in the ‘tertiary’ benefit area, that is properties that are located in the Warringal Shopping Centre, will be levied a Special Charge of $223 per annum (refer Attachment 1).
9.
The Special Charge will be levied by Council sending a Notice of Levy in the prescribed form annually to the person who is liable to pay the Special Charge, which will require that the Special Charge must be paid by four instalments, to be paid by the dates which are fixed by the Council in the notice (the first such instalment being payable on a date which is not less than 28 days after the issue of the levy notice).
10.
Council will consider cases of financial and other hardship, and may reconsider other payment options for the Special Charge.
11.
Council considers that there will be a special benefit to the persons required to pay the Special Charge because there will be a benefit to those persons that is over and above, or greater than, the benefit that is available to persons who are not subject to the Special Charge, and directly or indirectly as a result of the expenditure proposed by the Special Charge, the viability of the Precinct as a business, commercial, retail and professional area, and the value and the use, occupation and enjoyment of the properties and the businesses included in the Scheme area will be maintained or enhanced through increased economic activity.
12.
Council further considers and formally determines for the purposes of sections 163(2)(a), (2A) and (2B) of the Act, that the estimated proportion of the total benefits of the Scheme to which the performance of the function or the exercise of the power relates (including all special benefits and community benefits) that will accrue as special benefits to all of the persons who are liable to pay the Special Charge is in a
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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ratio of 1:1 (or 100%). This is on the basis that, in the opinion of Council, the total amount of the Special Charge to be levied and all of the services and activities to be provided from the expenditure of the Special Charge are marketing, promotion and advertising related and will accordingly only benefit the owners and occupiers of those properties and businesses included in the Scheme that are used, or reasonably capable of being used, for retail, commercial or professional purposes. 13.
The Traders’ Association be authorised to administer the proceeds of the Special Charge on the express condition that the Traders’ Association enters into a funding agreement with Council for the period of the Special Charge.
14.
Council’s Director of City Development or the person for the time being acting in that position, for the purposes of paragraph 13 of this resolution, be authorised to prepare the funding agreement between Council and the Traders’ Association by which administrative arrangements in relation to the Special Charge are confirmed, such agreement being a formal precondition to the payment by Council to the Traders’ Association of any funds to be obtained from the Special Charge and such funding agreement to be submitted to Council for adoption and sealing.
15.
Notice be given to all owners and occupiers of properties included in the Scheme and all persons who have lodged a written submission of the decision of Council to declare and levy the Special Charge commencing on 1 July 2014, and the reasons for the decision.
16.
For the purposes of paragraph 15, the reasons for the decision of Council to declare the Special Charge are that –
17.
(a)
there is no objection to the Scheme and it is otherwise considered that there is a broad level of support for the Special Charge from all property owners and occupiers;
(b)
Council considers that it is acting in accordance with the functions and powers conferred on it under the Local Government Act 1989, having regard to its role, purposes and objectives under the Act, particularly in relation to the encouragement of commerce, retail activity and employment opportunities in and around the Scheme area;
(c)
all persons who are liable or required to pay the Special Charge and the properties respectively owned or occupied by them will receive a special benefit in the form of an enhancement or maintenance in land values and/or a maintenance or enhancement in the use, occupation, and enjoyment of the properties; and
(c)
the basis of the distribution of the Special Charge amongst those persons who are liable or required to pay the Special Charge is considered by Council to be fair and reasonable.
The Traders’ Association be notified of the matters specified in paragraphs 1, 13 and 14 of this resolution.
Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
MINUTES ORDINARY MEETING OF COUNCIL
4.2
7 JULY 2014
BIRDWOOD AVENUE, MACLEOD - MACLEOD PRESCHOOL PARKING INVESTIGATION
EXECUTIVE SUMMARY In accordance with the Council resolution of 17 March 2014, an investigation has been undertaken to consider options in relation to the provision of two on-street staff car parking spaces for staff of the Macleod preschool adjacent to the facility. Site inspections conducted between March and April 2014 demonstrated high levels of onstreet parking occurring within the indented parking area on Birdwood Avenue. The introduction of staff permit parking for the preschool has been considered but would be inconsistent with Council’s Activity Centre Parking Policy. In consideration of the range of users accessing community facilities on Birdwood Avenue, it is proposed that two of the existing 1-hour parking spaces be altered to operate as 1 hour restricted from 7am – 10am Monday to Friday and unrestricted after 10am. This would be for a three month trial period. Additional short term parking restrictions are also proposed adjacent to the facility to minimise the impact of these longer term parking spaces on parking availability. Resolution (CO2014/199) That Council: 1.
Trials the alteration of two of the existing 1-hour parking spaces within the indented parking area on Birdwood Avenue. These two bays will operate as 1-hour spaces from 7am – 10am Monday to Friday and will remain unrestricted outside of these times. The trial period will run for three months.
2.
Allow the altered parking restrictions to remain at the conclusion of the trial period. A report reviewing the parking restrictions will be prepared for Council consideration at the end of the trial period should any concerns be raised regarding the operation of the altered parking restrictions.
3.
Implements ½ hour parking restrictions for two parking spaces on the East side of Birdwood Avenue adjacent to the pre-school entrance between the indented parking areas.
4.
Advise the staff of the Macleod Pre-School of this resolution.
Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
4.6
CARRIED
METROPOLITAN PLANNING STRATEGY
EXECUTIVE SUMMARY The Victorian Government has released the Metropolitan Planning Strategy, Plan Melbourne, to inform on strategic direction and prioritised initiatives for managing metropolitan change through to 2050. Resolution (CO2014/200) That Council: These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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1.
Note the Government’s release of Plan Melbourne and inclusion into the State Planning Policy Framework, in the Banyule Planning Scheme.
2.
Continue to work with the MPA and Darebin Council for the emerging LaTrobe Employment Cluster including the creation of a planning framework for the cluster which encompasses future employment, housing and transport opportunities.
Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
4.8
CARRIED
MARGARET AVENUE, MONTMORENCY - PROPOSED DISCONTINUANCE OF SECTION OF UNUSED 'ROAD'
EXECUTIVE SUMMARY A section of Margaret Avenue, Montmorency, is unused and has not been used as a ‘road’ since Margaret Avenue was deviated and constructed in about 1970. The unused ‘road’ does not portray the physical characteristics of a ‘road’ and there would appear to be no impediment to Council forming the view that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use. This report discusses rectifying the anomaly on title and seeks direction to proceed to commence the statutory procedures by giving public notice of Council’s intention to discontinue the section of unused ‘road’, and have the resultant land set aside as a reserve to be retained by Council for municipal purposes.
Councillor Mulholland left the Chamber at 11:00 pm . Councillor Mulholland returned to the Chamber at 11:02 am. Councillor Phillips left the Chamber at 11:04 pm and did not return .
Resolution (CO2014/201) That Council: (1)
Being of the opinion that the un-trafficable section of unused ‘road’, being the northern section of Margaret Avenue, Montmorency, is not reasonably required as a ‘road’ for public use, now directs that, pursuant to Section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and Sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice, in the “Diamond Valley Leader”, of its intention to discontinue the unused ‘road’ and retain the resultant land for municipal purposes.
(2)
Consider a further report to hear submissions, if any, received in response to the public notice referred to in item 1 above.
(3)
Subject to the discontinuance of the unused ‘road’, authorise the lodging of an application for a permit pursuant to section 35(8) of the Subdivision Act 1988 to realign Margaret Avenue Montmorency and consolidate the resultant land from the discontinued unused ‘road’ to create a reserve to be retained by Council for municipal
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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purposes to be known as 1A Margaret Avenue, Montmorency. Moved: Cr Steven Briffa Seconded: Cr Rick Garotti
4.9
CARRIED
WILLIS STREET, GREENSBOROUGH - PROPOSED DISCONTINUANCE OF SECTION OF UNUSED 'ROAD'
EXECUTIVE SUMMARY A section of Willis Street, Greensborough, is unused and has not been used as a ‘road’ since the access to Andrew Yandell Habitat Reserve was constructed in 1967. The unused ‘road’ does not portray the physical characteristics of a ‘road’ and there would appear to be no impediment to Council forming the view that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use. This report discusses rectifying the anomaly on title and seeks direction to proceed to commence the statutory procedures by giving public notice of Council’s intention to discontinue the section of unused ‘road’, and have the resultant land set aside as a reserve to be retained by Council for municipal purposes. Resolution (CO2014/202) That Council: 1.
Being of the opinion that the un-trafficable section of unused ‘road’, adjacent to the southern section of Willis Street Greensborough, is not reasonably required as a ‘road’ for public use, now directs that, pursuant to section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice, in the “Diamond Valley Leader”, of its intention to discontinue the unused ‘road’ and retain the land for municipal purposes.
2.
Consider a further report to hear submissions, if any, received in response to the public notice referred to in item 1.
3.
Subject to the discontinuance of the unused ‘road’, authorise the lodging of an application for a permit pursuant to section 35(8) of the Subdivision Act 1988 to create a reserve to be retained by Council for municipal purposes to form part of the Andrew Yandell Habitat Reserve.
Moved: Cr Steven Briffa Seconded: Cr Rick Garotti
CARRIED
4.10 JULINDA COURT, GREENSBOROUGH - PROPOSED DISCONTINUANCE OF SECTION OF UNUSED 'ROAD' EXECUTIVE SUMMARY A section of Julinda Court, Greensborough, being the unused ‘road’ between 30 and 34 Paterson Crescent, Greensborough, and also known as right of way RW452 on Council’s Road Register, has never been constructed as a ‘road’.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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The unused ‘road’ does not portray the physical characteristics of a ‘road’ and there would appear to be no impediment to Council forming the view that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use. This report discusses rectifying the anomaly on title and seeks direction to proceed to commence the statutory procedures by giving public notice of Council’s intention to discontinue the section of unused ‘road’, and to have the resultant land set aside as a reserve to be retained by Council for municipal purposes. Resolution (CO2014/203) That Council: 1.
Being of the opinion that the unused ‘road’, located between nos. 30 and 34 Paterson Crescent Greensborough, is not reasonably required as a ‘road’ for public use, now directs that, pursuant to Section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and Sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice, in the “Diamond Valley Leader”, of its intention to discontinue the unused ‘road’ and retain the resultant land for municipal purposes.
2.
Consider a further report to hear submissions, if any, received in response to the public notice referred to in item 1 above.
3.
Subject to the discontinuance of the unused ‘road’, authorise the lodging of an application for a permit, pursuant to section 35(8) of the Subdivision Act 1988, to create a reserve to be retained by Council for municipal purposes to be known as 32 Paterson Crescent Greensborough.
Moved: Cr Steven Briffa Seconded: Cr Rick Garotti
CARRIED
4.11 PLANNING SCHEME AMENDMENT C94 - PANEL REPORT EXECUTIVE SUMMARY Amendment C94 proposed the introduction of a Heritage Overlay over two residential precincts and two individual places. The amendment was placed on public exhibition between 5 December 2013 and 13 February 2014. Six submissions were received as follows:
Two supported the Amendment; One sought reduction of the extent of HO197; Two opposing from the owner and potential owner of HO197; One sought variation of the Amendment for HO195.
At its meeting on 3 March 2014, Council resolved to split the Amendment into two parts:
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Part 1 comprised places in respect of which no submissions were received, and was adopted by Council; and Part 2 comprised one precinct (Kenilworth Parade Precinct HO195) and one site (Saxam Homestead HO197) that were the subject of submissions, and were referred to These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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a Panel. The report from the Panel recommends that Amendment C94 Part 2 should be adopted as exhibited with some minor modifications. Council is now positioned to consider adopting the Panel’s report and recommendation and seek the Minister for Planning’s approval for planning scheme changes. Resolution (CO2014/204) That Council: 1.
Adopt Banyule Planning Scheme Amendment C94 as shown in Attachment 2 and 3.
2.
Request the Minister for Planning approve Amendment C94 which introduces permanent planning controls for heritage into the Banyule Planning Scheme.
3.
Request the Minister for Planning complete the process of gazetting Amendment C94 before the temporary schedule 195 to the Heritage Overlay expires on 31 October 2014.
4.
Consider including a condition in any subdivision permit for the site and surrounding area requiring the owner to clear the Saxam Homestead and its site of debris, secure the building from water damage and undertake any additional urgent works identified as necessary to secure the building, prior to the commencement of subdivision works.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
4.12 PROPOSED NAMING OF CROWN LAND - FRED LASSLETT RESERVE EXECUTIVE SUMMARY To name the currently unnamed crown land on the corner of Mount and Yarra Streets, opposite Heidelberg Railway Station “Fred Lasslett Reserve” in honour of Mr Fred Lasslett Resolution (CO2014/205) That 1.
Council assign the name “Fred Lasslett Reserve” to the crown land on the corner of Mount and Yarra Streets in Heidelberg.
2.
Council lodge the necessary submission to the Office of Geographic Names (OGN).
3.
Upon the outcome of the submission to the OGN, thank all persons and community groups involved in the consultation, notify them of Council’s decision and the result of the OGN submission.
4.
Council keep the Lasslett family updated on the proposal’s progress; and
5.
Council erect appropriate signage for the reserve.
6.
Council write to Jenny Macklin, Federal member for JagaJaga seeking information on Federal Government grants to contribute to a memorial in honour of Fred Lasslett
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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within the Reserve. 7.
A report be presented back to Council.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
4.13 FORMAL NAMING OF THE RIGHT OF WAY RUNNING OFF ELLIOT STREET, HEIDELBERG HEIGHTS EXECUTIVE SUMMARY This report proposes the formal naming of the Right of Way (laneway) running off Elliott Street, Heidelberg Heights, to “Burgan Lane” after consultation with neighbouring property owners and residents. The proposal was raised through a Councillor Notice of Motion where it was highlighted that development is occurring in the area, on both Haig and Altona Streets, and further development opportunities may be facilitated by naming the laneway. Resolution (CO2014/206) That Council 1.
Assign the name “Burgan Lane” to the Right of Way (ROW) running off Elliott Street in Heidelberg Heights.
2.
Lodge the necessary submission to the Office of Geographic Names (OGN).
3.
Notify objectors of submission to the OGN and their right to make a further appeal to the Registrar of Geographic Names.
4.
Upon the outcome of the submission to the OGN, thank all persons and community groups involved in the consultation, notify them of Council’s decision and the result of the OGN submission.
5.
Where required, advise relevant authorities of any address changes on behalf of residents and property owners in the affected area; and
6.
Erect appropriate signage.
Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
CARRIED
4.17 ROSANNA ROAD AND GREENSBOROUGH HIGHWAY SAFETY AND AMENITY EXECUTIVE SUMMARY It is proposed to consult with businesses in Yarra Street, Heidelberg, between Cape Street and Dora Street to determine the potential benefits and impacts of VicRoads proposed intersection alterations and turn bans at the intersection of Lower Heidelberg Road and Yarra Street.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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Resolution (CO2014/207) That Council: 1.
Consults with businesses in Yarra Street, Heidelberg between Cape Street and Dora Street to determine the potential benefits and impacts of suggested intersection alterations and turn bans at the intersection of Lower Heidelberg Road and Yarra Street.
2.
Advises VicRoads that it supports the bans ‘in-principle’ on the basis that they are introduced as part of a series of safety and amenity improvements along Rosanna Road and Greensborough Road and subject to further consultation with nearby businesses.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
4.18 OLYMPIA HOUSING INITIATIVE - SERVICE AGREEMENT FOR PLANNING APPLICATIONS EXECUTIVE SUMMARY This report recommends that Council enter into a service agreement with the Department of Human Services, which sets out expectations in relation to the timely assessment of multi dwelling (2 dwelling) applications submitted to Council for Planning approval under the Olympia Housing Initiative, as well as an agreed payment in addition to the statutory planning fee. Resolution (CO2014/208) That Council: 1.
Agree ‘in principle’ to the Olympia Housing Initiative Service Agreement with the Department of Human Services.
2.
Authorised the Director of City Development to execute the Service Agreement and seek the associated agreed payment for relevant applications.
3.
Write to the Premier and the Minister for Housing as well as the State Opposition Leader, Shadow Minister for Housing and Member for Ivanhoe, Liberal Candidate for Ivanhoe seeking a commitment to continue the Olympia Housing Initiative beyond 29 November 2014 due to the strong endorsement by local residents,
4.
Notes:
the Olympia Housing Initiative which was established by the Baillieu Government under the Minister for Housing Wendy Lovell MLC in August 2012 and has the goal over 10 years to redevelop Public Housing in the Heidelberg West, Heidelberg Heights and Bellfield areas to benefit local residents.
the Community Liaison Committee is working well and is made up of local residents, Senior Staff from Department of Human Services and representation from Council and the community. To date the Initiative has seen 43 houses built and there are 35 currently awaiting planning approval, with a further 41 planning applications to be submitted within the next 2 to 3 months. 116 households have
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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successfully been re housed. It should further be noted that initially many local residents were concerned about the Initiative.
At the last meeting of 3081 Connect it was resolved to ask the State Opposition to now support the Initiative as it has been very successfully managed and residents were very pleased with the outcome.”
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE
6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1
INTEREST ON OVERDUE RATES
EXECUTIVE SUMMARY To include an administrative process associated with the application of penalty interest charges, as noted in the Council Report ‘Adoption of Budget for the period 1 July 2014 to 30 June 2015’ and adopted at its Meeting on 23 June 2014. The administration process requested for approval is to delay the calculation of penalty interest charges from the first business day to the sixth business day to allow any postal anomalies to be overcome. The change proposed requires a Council Resolution as officers do not have the authority to change the application of interest payments. Resolution (CO2014/209) That Council adopt a grace period and apply the penalty interest to be calculated on all unpaid rates and charges on the sixth business day following the gazetted due date for payment. Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale
6.2
CARRIED
COUNCILLOR MOTIONS - STATUS UPDATE
EXECUTIVE SUMMARY To provide a report on the current status of Councillor initiated motions. Resolution (CO2014/210) That Council: 1.
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Notes the Councillor Motions Status Report
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
MINUTES ORDINARY MEETING OF COUNCIL
2.
7 JULY 2014
Again write to the Opposition Leader in reference to Council resolution of 17 February 2014 on the Opposition Policy named "Project 10,000" as outlined in said resolution.
Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale
CARRIED
7. SEALING OF DOCUMENTS Nil
8. NOTICES OF MOTION 8.1
MEDICAL OFFICES IN THE COMMERCIAL 1 ZONE
Cr Jenny Mulholland submitted a Notice of Motion. Resolution (CO2014/211) That Council write to the Minister for Planning, The Hon Matthew Guy MP, expressing its concern in relation to the Commercial 1 Zone as it relates to the removal of the requirement for a permit trigger for certain types of office (including medical offices) at the ground floor. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
8.2
CARRIED
DAY OF FREEDOM
Cr Mark Di Pasquale submitted a Notice of Motion. Resolution (CO2014/212) That Council 1.
Acknowledge the ‘Day of Freedom’ as a community project to be celebrated on 15 August 2014.
2.
Encourage its staff and the local community to take part in the Day of Freedom.
Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa
8.3
CARRIED
SHELLEY RESERVE TEMPORARY SHIPPING CONTAINERS
Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2014/213) That: 1.
A report come back to Council on the granting of a temporary exemption to the
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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conditions of the Sporting Reserve Club User Guide Policy to potentially allow two shipping containers to be installed directly behind the North Heidelberg Club Rooms. 2.
This report is to consider whether the exemption can be considered on the basis of the following conditions being applied: a. b. c.
The first container being installed and used by the Club until the proposed storage extension is built. The second container being installed and used by the Bike Hut based at Malahang Reserve. The Club and the Bike Hut being made responsible for installation costs, and maintaining the containers in a neat and tidy condition and free from graffiti.
Moved: Cr Rick Garotti Seconded: Cr Craig Langdon
8.4
CARRIED
OLIVIA NEWTON-JOHN WELLNESS WALK: SUNDAY, 28 SEPTEMBER 2014
Cr Jenny Mulholland submitted a Notice of Motion. Resolution (CO2014/214) That a report be presented to Council to consider options to support the Olivia Newton-John Wellness Walk on Sunday, 28 September 2014. This report is to include: 1. 2. 3.
Cost to Council in supporting the event, both cash and in-kind; Benefits of sponsorship to Council and the wider Banyule community, and; Any other considerations regarding the sponsorship.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
8.5
CARRIED
WATSONIA MOTOR SHOW: SATURDAY, 8 NOVEMBER 2014
Cr Rick Garotti submitted a Notice of Motion. Resolution (CO2014/215) That a report be presented to Council to consider options to support the Watsonia Motor show on Saturday, 8 November 2014. This report is to include: 1. 2. 3.
Cost to Council in supporting the event, both cash and in-kind; Benefits of sponsorship to Council and the wider Banyule community; Any other considerations regarding the sponsorship.
Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
MINUTES ORDINARY MEETING OF COUNCIL
8.6
7 JULY 2014
COMMUNITY DEVELOPMENT GRANTS
Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2014/216) That a report be presented to Council to consider options to develop further grant round opportunities for the community of Banyule through an expansion of the Community Development Funding Program. This report is to include: 1. 2. 3.
Opportunities to develop new rounds of funding opportunities for the Community Development Funding Submissions, including timetable. Cost to Council to expand the program including advertising, presentation evening and grant pool considerations. Opportunities to review assessment process including the formulation of an assessment panel that reports back to Council.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
8.7
CARRIED
INSTALLATION OF SOLAR PANELS TO NETS STADIUM
Cr Tom Melican submitted a Notice of Motion. Resolution (CO2014/217) That Council officers prepare a report regarding the possible installation of solar panels onto the Council owned NETS Stadium in Macleod, so that Council may consider the project in the 2014/15 Financial Year. Moved: Cr Steven Briffa Seconded: Cr Craig Langdon
CARRIED
9. GENERAL BUSINESS 9.1
COMMUNITY LEADERS IN SUSTAINABILITY COURSE
Cr Craig Langdon advised he had the pleasure of attending and awarding the Community Leaders in Sustainability Course attendees at LaTrobe University on Thursday, 12 June. The Mayor of Darebin, Cr Gaetano Greco, was also in attendance to award the Darebin Certificates. Daniel Kollmorgen joined Cr Langdon in representing Banyule. Cr Langdon said it was a great night and went for just over 2 hours with every leader participating explaining what they had learnt and what they were doing after the course. Cr Langdon thanked Fleur Anderson for her outstanding work in organising the 8 week course. He believes it was very demanding of her time. He was impressed that at least 3 BEAC members were in attendance to show their support. Cr Tom Melican was an attendee of the 8 week course.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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All of the participants of the course at both Banyule and Darebin were in high praise of both Councils. Everyone said it was extremely worthwhile. Cr Langdon stated he sincerely hopes Banyule can continue with this course every year and that it wasn't a one off event.
9.2
LANEWAY, BIN ART & STEEL ART PROJECTS
Cr Craig Langdon advised he had the privilege of attending with the Minister for Crime Prevention, The Hon. Edward O'Donohue, the launch of the Laneway, Bin Art & Steel Art Projects at the Olympic Village Shops on Tuesday, 1 July. Cr Langdon would like to congratulate the great work of:
Alan Cook, Chair of the Community Safety Working Group, and all of its members; Local volunteers Maxine Mathews & Alan Urquart; Kym Maxwell, another local resident who collaborated with students of Charles Latrobe College (Olympic Village Campus), for the Bin Art Project; Alica Bryson-Haynes, Adam Daniel and James Shaw for the Midway Laneway Art project; Nick Visser and Jess Wood who consulted with local residents to produce a range of Steel Art which has been installed at the shops; and The Banyule Council 3081 Project team, in particular Rob Ball, who organised these projects.
The projects were designed to reduce the occurrence of graffiti and property damage, and to improve the perceptions of safety. They have transformed a dirty and untidy Laneway and blank walls outside of shops into works of art, colour and movement.
9.3
2014 SPORT ACHIEVEMENT AWARDS AND CLUB RECOGNITION NIGHT
Cr Jenny Mulholland congratulated all the nominees and winners for the 2014 Sports Achievement Awards held on Wednesday 25 June 2014. Cr Mulholland further congratulated the following winners for the award categories: Junior male of the year – Brandon Rankin (Karate) Junior female of the year – Olivia Nguyen (Swimming) Senior male of the year – James Hone (Swimming) Senior female of the year – Alexandra Sharp (Basketball) All abilities sports person of the year – Leanne Del Toso (Wheelchair Basketball) Male club member of the year – Martin Hone (DVE Aquatic Club) Female club member of the year – Kelli Lambert (Rosanna Netball Club) Community Club of the year – Heidelberg West Cricket Club
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
MINUTES ORDINARY MEETING OF COUNCIL
7 JULY 2014
Cr Mulholland noted the evening was a great success hosted by Matthew “Richo” Richardson and thanked all staff involved in the event.
9.4
ARC THEATRE COMPANY
Cr Rick Garotti acknowledged the ARC Theatre for hosting Councillors and guests for the Gala event of ‘All Shook Up’ on Friday 4 July 2014 advising that it was great to see young and talented people in Banyule perform. Councillors Mulholland and Briffa also commented on the great performance and congratulated ARC and those involved in the performance.
9.5
COUNCILLOR MULHOLLAND - LEAVE OF ABSENCE
Councillor Jenny Mulholland advised that Councillor Melican will be attending to her events and attending meetings where possible while she is on leave.
10. URGENT BUSINESS Nil Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1 and 11.2. Moved: Cr Rick Garotti Seconded: Cr Steven Briffa
CARRIED
The Meeting was adjourned at 11.42pm.
The Meeting was closed to the public at 11.47pm.
DATED:........................... DAY OF ........................... 2014
............................................. MAYOR
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 July 2014
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