Banyule City Council Agenda 18 April 2016 by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 18 April 2016 commencing at 7.45pm Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

Acknowledgement of the Traditional Owner, the Wurundjeri willam people "Our meeting is being held on the Traditional Land of the Wurundjeri willam people and, on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today” Apologies and Leave of Absence Confirmation of Minutes Ordinary Meeting of Council held 4 April 2016 Disclosure of Interests 1. Petitions 1.1 Westley Avenue, Ivanhoe - Petition to Increase Parking Enforcement ...........................................................................................................3 REPORTS: 2. People – Community Strengthening and Support Nil 3. Planet – Environmental Sustainability Nil 4. Place – Sustainable Amenity and Built Environment 4.1 Heidelberg and Bell Street Mall Parking Plan..........................................................5 4.2 Renaming the Reserve in Casey Crescent, Viewbank ..........................................15 4.3 Leith Walk, Macleod - Permanent Road Closure Between Munro Street and Braid Hill Road ....................................................................................19

AGENDA (Contâ&#x20AC;&#x2122;d)

5. Participation â&#x20AC;&#x201C; Community Involvement in Community Life 5.1 Olympic Village 60th Anniversary History Project..................................................23 6. Performance - Use Our Resources Wisely 6.1 Councillor Motions - Status Update.......................................................................29 6.2 72 Turnham Avenue, Rosanna - Widening of proposed accessway......................32 6.3 Preparation of City Plan 2013-2017 (Year 4) ........................................................37 6.4 Preparation of Budget for Period 1 July 2016 to 30 June 2017 .............................48 6.5 Items for Noting ....................................................................................................57 6.6 Assembly of Councillors........................................................................................61 6.7 Proposed Local Government (Electoral) Regulations 2016 Submission ...........................................................................................................63 7. Sealing of Documents 7.1 Sealing of Documents...........................................................................................67 8. Notices of Motion 8.1 Consideration of Air Conditioning units in development outcomes ........................69 8.2 Great Forest National Park ..................................................................................70 8.3 Watsonia Station Infrastructure and Amenity Improvements .................................71 8.4 Traffic and car parking package of initiatives in the vicinity of Loyola College, Watsonia .....................................................................................72 8.5 CCTV Proposal - Catalina Street, Heidelberg West, to the Darebin Creek and the footbridge to Northland ..................................................................74 9. General Business 10. Urgent Business Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matter: 11. Confidential Matters 11.1 Contractual Matters Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified. Closure of Meeting

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1.1

WESTLEY AVENUE, IVANHOE - PETITION TO INCREASE PARKING ENFORCEMENT

Author:

Mark Bernhardt - Municipal Laws CoOrdinator, City Development

Ward:

GRIFFIN

EXECUTIVE SUMMARY A petition with 36 signatures has been received from businesses in and around the Upper Heidelberg Road shopping precinct requesting monitoring and an increase in parking patrols in and around Westley Avenue off-street car park. The petition prayer is as follows: â&#x20AC;&#x153;Request for parking in Westley Avenue Car Park and surrounding streets to be monitored at 9.00am by Council parking inspectors whilst major building works are underway.â&#x20AC;? This request is a result of the increased activity with the construction of the Evergreen Ivanhoe Development at 1 Westley Avenue Ivanhoe where the trades personnel at the development site are utilising the car parking within the area. Their use of the car parking in the area is taking away parking spaces that would otherwise be available for traders and customers of the centre. RECOMMENDATION That Council: 1.

Receives and notes the petition;

Provide more regular parking enforcement patrols in the Westley Avenue car park and surrounding areas commencing at or before 9am Monday to Saturday;

Advise the primary petitioner accordingly.

DISCUSSION The Evergreen Ivanhoe development at 1 Westley Avenue, Ivanhoe is an apartment complex, comprising 127 dwellings on the site. The developer Kokoda Property and the builder Becon Constructions are the parties responsible for the development. The builders along with the trades are taking up valuable car parking within the subject area. The car park and development site are shown in Figure 1. The patrol plans will be adjusted to incorporate increased patrols by our traffic enforcement team during this construction period.

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1.1

Petitions

1.1

Petitions

WESTLEY AVENUE, IVANHOE - PETITION TO INCREASE PARKING ENFORCEMENT cont’d Figure 1: Westley Avenue Ivanhoe – Car Park and Development Site

Due to the potential impact of non-compliant parking practices to the businesses in the area it is considered reasonable to increase the patrols as requested. Accordingly parking patrol plans will be adjusted to incorporate increased patrols by our traffic enforcement team during the construction period commencing at or before 9am Mondays to Saturdays.

ATTACHMENTS Nil

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4.1

HEIDELBERG AND BELL STREET MALL PARKING PLAN

Author:

Bailey Byrnes - Transport Planning Team Leader, City Development

Ward:

Griffin & Olympia

File:

D16/52505

4.1

Place – Sustainable Amenity and Built Environment

Previous Items Council on 7 March 2016 (Item 4.1 - Heidelberg and Bell Street Mall Parking Plan (Revised Draft)) EXECUTIVE SUMMARY The Heidelberg and Bell Street Mall Parking Plan (HBSMPP) considers parking trends and strategies to manage parking in the Heidelberg Activity Centre, the Bell Street Mall area, and their immediate surrounds. As well as identifying the current and future parking issues within the study area, the HBSMPP identifies four key objectives to guide the management of parking within the study area: • • • •

Ensure the ongoing viability and development of the Heidelberg and Bell Street Mall activity areas. Ensure that parking is managed equitably and efficiently. Co-locate parking in shared off-street locations. Encourage the use of alternative modes of transport including walking, cycling and public transport.

In line with the above objectives, the HBSMPP provides a range of strategies to manage current and future car parking demand across the Heidelberg Activity Centre, and the Bell Street Mall area. These include improving parking opportunities across the study area, encouraging and promoting sustainable transport modes through improved infrastructure, and other initiatives identified in the Banyule Integrated Transport Plan. Consultation on the draft HBSMPP was carried out in two stages; 26 submissions and responses were received during June-July 2015; and a further 33 submissions were received during March 2016. The consultation highlighted that submitters were generally against paid parking in the Heidelberg Central sub-precinct and the Bell Street Mall area, and that there was concern about the phasing out of traders permits. There are no plans to introduce paid parking in these areas and further community consultation would be required on any proposal to do so. Further investigation is also required on opportunities to provide long-term parking for traders and businesses prior to considering the removal of the traders parking permit scheme. The HBSMPP focuses on the preparation of Parking Overlays for both the Heidelberg Activity Centre and the Bell Street Mall Neighbourhood Activity Centre. This work has been completed during the development of the HBSMPP, and the draft planning scheme maps and Parking Overlay schedules have been prepared.

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HEIDELBERG AND BELL STREET MALL PARKING PLAN cont’d The Schedules have local content relating to planning permits, application requirements and referrals. The next stage in formalising the schedules is for Council to write to the Minister for Planning seeking authorisation to prepare planning scheme amendment C108 for public exhibition. RECOMMENDATION That Council: 1.

Adopts the ‘Heidelberg and Bell Street Mall Parking Plan’, noting: a. There are no plans current plans to introduce further paid parking within the Heidelberg Central sub-precinct or the Bell Street Mall area, and that further community consultation will occur on any proposal to do so before a decision by Council. b. Further investigation of opportunities to provide long-term parking for traders outside of trader permit systems, including leasing off-street parking areas, should be completed prior to the consideration of the removal of the trader permits. This will be completed in conjunction with the development and provision of additional off-street car park facilities within the Heidelberg Activity Centre.

Writes to the Minister for Planning requesting authorisation to prepare and exhibit planning scheme amendment C108 which includes: a. Applying Schedule 2 to the Parking Overlay to all land identified in Heidelberg Zone A b. Applying Schedule 3 to the Parking Overlay to all land identified in Bell Street Mall Zone A c. Update Clause 21.07 to make reference to the Banyule Integrated Transport Plan 2015-2035.

Subject to obtaining authorisation from the Minister for Planning, exhibit Planning Scheme Amendment C108, in accordance with Section 19 of the Planning and Environment Act 1987.

Thanks submitters for their comments and feedback on the Heidelberg and Bell Street Mall Parking Plan.

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HEIDELBERG AND BELL STREET MALL PARKING PLAN cont’d Council’s City Plan also includes a key direction to “maintain and improve Banyule as a great place to live”, with a focus area to “promote the preferred character of neighbourhoods and preferred places for development” and a key initiative to “prepare a planning scheme amendment for the Heidelberg Car Parking Plan.” BACKGROUND The recently adopted Banyule Integrated Transport Plan 2015-2035 (BITP) provides long term direction in transport and land use decisions in the municipality. One of the strategic directions under the Streets and Public Spaces theme is Parking will be approached as a limited, shared resource. The BITP anticipates that this limited resource will be better understood and planned for by developing and implementing Parking Plans and changing the Banyule Planning Scheme (BPS) for Parking Overlays for activity centres, including Heidelberg. The BITP also recognises that Council’s strategic direction for activity centre parking can be included in the BPS Municipal Strategic Statement. The Banyule Activity Centre Car Parking Policy and Strategy (ACCPPS) was adopted by Council in November 2010 to guide the management of car parking within Banyule’s Activity Centres. One of the key initiatives of the ACCPPS is the development of a Parking Plan for each of Council’s Activity Centres, including Heidelberg, Ivanhoe and Greensborough. The development of parking plans for these centres also delivers on one of Council’s Place objectives of the City Plan to ‘Improve parking management in activity areas: Develop parking plans for key activity areas including Heidelberg, Greensborough and Ivanhoe’. The initial draft of the Heidelberg and Bell Street Mall Parking Plan (HBSMPP) was prepared and released for community input in June 2015. Feedback from the community and external stakeholders, was used to refine the draft document. At the 7 March 2016 meeting, Council considered a report on the revised draft Heidelberg and Bell Street Mall Parking Plan incorporating the feedback, and resolved: “That: 1.

Council approve the revised draft Heidelberg and Bell Street Mall Parking Plan and associated parking overlays for public consultation with community feedback invited on the draft documents.

A further report be presented to Council on feedback received during the consultation period.”

The HBSMPP (Attachments 1, 2 and 3) has been refined in response to the feedback received from the community and key stakeholders during the March 2016 consultation period.

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Place – Sustainable Amenity and Built Environment

4.1

Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

HEIDELBERG AND BELL STREET MALL PARKING PLAN contâ&#x20AC;&#x2122;d HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the draft Heidelberg and Bell Street Mall Parking Plan enhances and protects the following Human Rights: Your right to life (section 9) The accessibility of essential services is important in ensuring the community has access to medical care and associated facilities. This plan further enhances this right by improving accessibility to parking and increasing opportunity for parking through increased turnover THE HEIDELBERG AND BELL STREET MALL PARKING PLAN The HBSMPP provides a snapshot of the current parking supply, utilisation and underlying issues, with consideration to the needs of all users of car parking an insight into car parking trends and issues within the Heidelberg Activity Centre, the Bell Street Mall area, and their immediate surrounds. The HBSMPP considers parking in the areas shown Figure 1.

Figure 1 - Heidelberg and Bell Street Mall Parking Plan - Study Area

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HEIDELBERG AND BELL STREET MALL PARKING PLAN cont’d As well as identifying the current and future parking issues within the study area, the HBSMPP identifies key objectives to guide the management of parking within the study area. These objectives include: • • • •

Ensure the ongoing viability and development of the Heidelberg and Bell Street Mall activity areas. Ensure that parking is managed equitably and efficiently. Co-locate short-term (or long-term) parking in shared off-street locations. Encourage the use of alternative modes of transport including walking, cycling and public transport.

In line with the above objectives, the HBSMPP provides a range of strategies to manage current and future car parking demand across the core study areas (Heidelberg Zone A and Bell Street Mall Zone A). These strategies include: • • • • • • • • •

Managing parking in accordance with the Banyule Activity Centre Car Parking Policy and Strategy. Provide more off-street parking opportunities, including developing the Cartmell Street car park for the provision of additional car parking. Considering the introduction of paid parking in high demand areas over time to improve turnover of parking spaces. Improve bicycle parking, including ensuring bicycle parking is provided as part of the construction new public car parking, at a ratio of 1 bicycle space per 10 parking spaces. Encouraging sustainable transport modes through the improvement of infrastructure. Consider out phasing out the use of traders’ permits. Implement intelligent technology solutions to drive turnover. Establish a parking precinct plan (parking overlay) for each core precinct to respond to the unique characteristics of those locations. Use green travel plans to constrain demand.

COMPLETED CONSULTATION Consultation on the draft HBSMPP was carried out in two stages. Stage 1 of the consultation occurred during June – July 2015, which sought feedback on the initial draft HBSMPP. During this period, 17 online survey responses and nine (9) written submissions were received. Stage 2 occurred during 8 March 2016 – 24 March 2016, which sought feedback on the revised HBSMPP. 21 online submissions and 12 written submissions were received during this period. The consultation highlighted the following: •

There is significant community opposition to the introduction of additional paid parking in the Heidelberg Activity Centre and the Bell Street Mall area.

•

There is concern that paid parking negatively impacts on businesses and customers will avoid the area.

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Place – Sustainable Amenity and Built Environment

4.1

Place – Sustainable Amenity and Built Environment

HEIDELBERG AND BELL STREET MALL PARKING PLAN cont’d •

There is concern that the additional multi-deck car park at Cartmell Street will include a mixed use development component, which lowers the potential number of parking spaces that could be provided on-site.

A summary of the feedback received during both stages of consultation is provided in Attachment 4. The feedback received highlighted the importance of parking to businesses and traders and their customers within the study area, and current community views on introducing further paid parking. DISCUSSION Paid Parking is one of several tools used to manage parking demand. With increased development, including sub-division and multi storey apartment buildings within activity centres, the increasing population base creates additional pressure on the use of road space for travel and parking. While parking restrictions are effective in many areas to provide equitable parking access to residents and visitors, additional measures may be required in activity centres where there is competing parking demand from residents, visitors, shoppers, traders, commuters and others seeking access to services and other facilities within the centre. The parking needs of different users vary from short-term to long-term. While parking restrictions can assist in managing the different parking demands, the provision of paid parking is a stronger tool in managing demand, and is a legitimate and proven technique to improve the turnover of parking, providing economic benefit to the activity centre. Paid parking is currently in use within Heidelberg Activity Centre in the Medical SubPrecinct East. The HBSMPP highlights where paid parking is in use, the parking spaces are well utilised and the average parking occupancy of these spaces is higher than average for all on-street parking across Zone A. While the HBSMPP recommends the introduction of paid parking over time as parking demand increases, there are no current plans to introduce further paid parking within the Heidelberg Central sub-precinct area or the Bell Street Mall area. In consideration of the feedback received, prior to the implementation of any new paid parking as part of a decision by Council, further consultation with the community should occur. With regard to longer term parking for traders, the ACCPPS directs the phasing out of trader’s parking permits in the long term, which is identified as longer term action of the HBSMPP. However, the HBSMPP highlights the lack of long term parking available within the core of the Heidelberg Activity Centre, which restricts the opportunity for trader parking outside of the current permit system. Further investigation of other opportunities to provide long-term parking for traders outside of permit systems, including leasing off-street parking areas, should be completed prior to the removal of the trader permit system. This could be timed with the development and provision of additional off-street car park facilities within the Heidelberg Activity Centre.

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Place – Sustainable Amenity and Built Environment

4.1

HEIDELBERG AND BELL STREET MALL PARKING PLAN cont’d PARKING OVERLAY One of the key outcomes of the HBSMPP focuses on the preparation of Parking Overlays (PO) for both the Heidelberg Activity Centre and the Bell Street Mall Neighbourhood Activity Centre. This preparation has been done through the development of the HBSMPP, with draft planning scheme schedules and preliminary maps for both activity centres shown in Attachment 3. The draft Parking Overlays contain revised parking rates and proposes the implementation of a financial contribution scheme for the Heidelberg Zone A area only. It is not considered appropriate to implement a financial contribution scheme within the Bell Street Mall Neighbourhood Activity Centre, due to the current parking supply within the precinct. Future planning and analysis of the Bell Street Mall and Heidelberg West Core Area will consider future car parking needs and financial contributions should the need arise. Revised Parking Rates The HBSMPP and associated Amendment C108 seeks to apply reduced car parking rates for Dwelling and Supermarket, maintain the car parking rates for Medical Centre, and activate the ‘activity centre’ car parking rates for all other uses (Column B of Table 1 of Clause 52.06-5), to all land within Zone A of the Heidelberg Activity Centre and Bell Street Mall Precinct. The Column B parking rates are the State Government’s standard rates for activity centres. These rates are supported by rigorous analysis of the parking and transport network within the centres, as undertaken by within the development of the HBSMPP outlined below. The key findings of the HBSMPP as they relate to parking rates include: •

The future growth of the activity centre is projected to be predominately residential which means that a more pedestrian-friendly environment should be encouraged.

•

Analysis of the current parking provision against the different land uses within the centre shows that development within the centre are currently providing parking at a lower threshold than the Column B rates. These rates are generally considered an appropriate base rate for activity centre car parking.

•

The derived empirical parking rates for dwellings within the area as well as the car parking demand rates from Census data both generally align to the proposed reduced rate for one bedroom dwellings.

•

The average car ownership rate for two-bedroom dwellings is greater that the number of parking spaces required by the planning scheme (1.14 cars vs 1.0 space), however the lower rate encourages sustainable transport use.

•

It is State and Council policy to encourage sustainable transport modes over use of private motor vehicles.

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Place – Sustainable Amenity and Built Environment

HEIDELBERG AND BELL STREET MALL PARKING PLAN cont’d The proposed Parking Overlay Schedules 2 & 3 will apply new car parking rates for dwellings, supermarkets and medical centres as outlined in Table 1. For any other uses, the number of car parking spaces required for the use is calculated by using the Column B rate listed under Clause 52.06-5. Table 1 – Proposed Car Parking Rates Use Dwelling

Supermarket Medical Centre

Shop Office

Proposed Current Car Parking Measure Rate Rate 0.8 1.0 To each 1 or 2 bedroom dwelling (with studies or studios that area separate rooms counted as a bedroom), plus 0.5 1 For visitors to every 5 dwellings for developments of 5 or more dwellings 4 5 To each 100 sqm of net floor area. 5 5 To the first person providing health services, plus 3 3 To every other person providing health services

3.5 3.0

4 3.5

To each 100 sqm of net floor area. To each 100 sqm of net floor area.

The difference between the current Column A rates and the proposed Column B Rates are outlined in Attachment 5. A copy of the current Banyule Planning Scheme Clause 52.06 is provided in Attachment 6. The Parking Overlay will require developments that generate a requirement for more than 20 car spaces to provide 1 motor-cycle parking space for every 20 car spaces. For new publically available car parking provided within the study area, 1 bicycle space will be provided for every 10 parking spaces. These new rates would apply to a planning permit application for the following: • • •

A new use (e.g. new restaurant or an existing shop changing to a restaurant) An increase in the floor area of an existing use (e.g. restaurant expanding into an outdoor area) Another type of increase to a business activity (e.g. more doctor within a medical centre)

Financial Contributions Scheme The Car Parking Plan and proposed Parking Overlay seek to implement a cash-inlieu scheme which requires developers to make a financial contribution to Council in lieu of providing less parking within their development than that specified car parking rates. The financial contribution scheme for commercial development would require a $17,500 per space contribution in lieu of providing parking spaces where the minimum rates specified in the planning overlay cannot be provided on site. A financial contribution does not apply to residential dwellings, where appropriate car parking must be provided at the rate specified.

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HEIDELBERG AND BELL STREET MALL PARKING PLAN cont’d Funds collected through the financial contribution scheme will be used for constructing publicly accessible off-street consolidated parking facilities within the centre. The contribution amount is based on the construction of a multi-deck car park within the Heidelberg area of $35,000 per space. This figure has then been reduced based on the estimated flow-on benefits of a public car park to new businesses as well as the percentage of new users resulting from new development (approximately 50%). The funds will be held in a separate account. The collection and use of these funds will need to be closely monitored to ensure transparency with developers and the community. Use of the funds would need to be integrated into Council’s Capital Works Programs to ensure that they are spent in a timely manner. It is proposed to continue this cash-in-lieu scheme for a 10-year period, after which a review would occur to track how the scheme has performed. IMPLEMENTING THE PLAN Should Council adopt the HBSMPP, the next steps for implementing the plan would be to update and review Council’s procedures around the implementation of parking restrictions and to progress a planning scheme amendment. Further commentary on this is given below. Future Public Exhibition of Amendment C108 Following the Minister’s Authorisation, public exhibition of Amendment C108 would include: • • • • • • • •

An exhibition period of about 5 weeks. Letters to landowners, occupiers and stakeholder groups (e.g. traders association) included in the proposed Parking Overlays. Letters to prescribed Ministers, as per the Planning and Environment Act. Advertising in local Leader Newspapers and the Government Gazette. Information on Council’s website. Opportunities for meetings with interested parties, including a ‘drop-in’ session. Updates in the Banyule Banner. ‘Drop in’ information sessions during the exhibition period.

After public exhibition, Council would receive a further report to consider submissions received. Any unresolved submissions that are relevant to Amendment C108 may be referred to an independent Planning Panel. Council’s final consideration of C108 would happen after a Planning Panel has given a report and made recommendations for C108. CONCLUSION The draft HBSMPP has been prepared in response to a key initiative in Council’s City Plan. The document provides an insight into car parking trends and issues within the Heidelberg Activity Centre, the Bell Street Mall area, and their immediate surrounds. The final HBSMPP includes additional work to strengthen the strategic justification of the document, providing an evidence-based analysis of current parking demand in the area, and identifies strategies to better manage parking demand into the future.

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Place – Sustainable Amenity and Built Environment

4.1

Place – Sustainable Amenity and Built Environment

HEIDELBERG AND BELL STREET MALL PARKING PLAN cont’d The proposed Amendment C108 to the Banyule Planning Scheme is one tool to implement a Council adopted HBSMPP. This proposal can be initiated by seeking the Minister for Planning’s Authorisation to prepare and public exhibit a proposal that includes new schedules a Parking Overlay and refinements to the Municipal Strategic Statement for the BITP. The final content of C108 for public exhibition would be informed by the Minister’s response prior to public exhibition.

ATTACHMENTS No.

Title

Heidelberg and Bell Street Mall Parking Plan

Heidelberg and Bell Street Mall Parking Plan – Appendices A & B – Implementation Plan and Economic Analysis

194

Heidelberg and Bell Street Mall Parking Plan – Appendices C & D – Draft Parking Overlays and Maps

216

Heidelberg and Bell Street Mall Parking Plan - Feedback Summary - April 2016

225

Heidelberg and Bell Street Mall Parking Plan – Parking Rates Comparison

239

Banyule Planning Scheme Clause 52.06 - Car Parking

241

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4.2

RENAMING THE RESERVE IN CASEY CRESCENT, VIEWBANK

Author:

Nicola Rooks - Project Support Officer, City Development

Ward:

Hawdon

File:

D16/52506

4.2

Place – Sustainable Amenity and Built Environment

Previous Items Council on 2 February 2015 (Item 2.1 - Naming Options: Haig Street Development Site) EXECUTIVE SUMMARY Consistent with the Council resolution of 2 February 2015, which was to “initiate a consultative exercise to rename Vin Heffernan Reserve in Viewbank”, a public consultation process for the renaming of the Council owned land located at 34A Casey Crescent, Viewbank (Reserve) has been undertaken. The local community was consulted on three naming options, namely Pin Oak Park, Casey Crescent Reserve and Radio Park. The consultation results were very close and with no clear preference for a name from the local community. The Guidelines for Geographic Names 2010 provide that, in the event the community consultation does not provide a clear result, then Council, as the naming authority, should decide on a preferred name and the local community be advised accordingly. The purpose of this report is for Council to decide on a preferred name for the Reserve. Given the historical link the radio towers have to the local area it is considered that ‘Radio Park’ is an appropriate name for the Reserve. RECOMMENDATION That: 1.

In recognition of the radio tower formerly located in Casey Crescent Viewbank, the local community be notified that Council’s preferred new name for the Reserve located at 34A Casey Crescent, Viewbank is ‘Radio Park’.

At the appropriate time, a formal submission is lodged with the Office of Geographic Names (OGN) to rename Vin Heffernan Reserve in Viewbank to Radio Park.

Following the outcome of the submission to OGN the local community and relevant authorities be advised of the renaming.

Appropriate identification signage is placed at ‘Radio Park’.

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Place – Sustainable Amenity and Built Environment

RENAMING THE RESERVE IN CASEY CRESCENT, VIEWBANK cont’d Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with the Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter. It is considered that the subject matter does not raise any human rights issues. BACKGROUND The Council-owned land located at 34A Casey Crescent, Viewbank (Reserve), shown in Figure 1 below, is currently known as “Vin Heffernan Reserve”. Council has resolved to rename the Reserve in order that the name “Vin Heffernan” can be available for use for the new open space to become part of the Haig Street development in Heidelberg Heights.

Figure 1: Locality Plan – Reserve in Casey Crescent, Viewbank

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4.2

RENAMING THE RESERVE IN CASEY CRESCENT, VIEWBANK cont’d CONSULTATION The Reserve is a small local park and not a destination park. Therefore the consultation focussed on residents in the immediate vicinity of the Reserve. The following consultation was undertaken: • • • •

Email to the Heidelberg Historical Society seeking suggested names Letter to the Heffernan family seeking their approval for the renaming Letters sent to 43 local residents including an information sheet and survey (see attachments 1, 2 & 3) Information included on Council’s website

Consultation on the proposal to rename the Reserve closed on 11 March 2016 with a total of 13 responses being received. A summary of responses is provided below: Naming Option Pin Oak Park Casey Crescent Reserve Radio Park

Background The name of the stand of trees located next to the drainage retarding basin. In recognition of the location of the Reserve.

Total 3

In recognition of a radio tower which was formerly located near the site prior to its development.

Total

After the survey closing date two further emails were received with no preference indicated. One email was concerned with the condition and design of the Reserve. The second email suggested the Reserve should be named after a person such as a resident of Banyule who has achieved “great things”. POLICY IMPLICATIONS The Registrar of the Office of Geographic Names (OGN) has the authority to approve, defer or reject naming proposals for entry in VICNAMES, the online register of Geographic Names. Council is a naming authority responsible for the development of proposals to name or rename any feature, road or locality within Council’s jurisdiction as provided in the Guidelines for Geographic Names 2010 (Guidelines). The Guidelines provide direction for situations where voting is close and state that “If after a survey of multiple names there is no clear preference, then the naming authority should chose a name, the community should then be re-consulted and given 30 days to object to the naming authorities’ preferred name”. CURRENT SITUATION As indicated in the summary above, voting for the three naming options for the Reserve was very close with no naming option presented receiving an outright majority. Given the historical link the radio towers have to the local area it is considered that ‘Radio Park’ is an appropriate name for the Reserve.

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Place – Sustainable Amenity and Built Environment

RENAMING THE RESERVE IN CASEY CRESCENT, VIEWBANK cont’d CONCLUSION Consultation with the local community on naming options for the Reserve indicated no clear preference for a name. As the naming authority, Council is in a position to choose the preferred name for the reserve. Given the historical link the radio towers have to the local area, the preferred new name for the Reserve of ‘Radio Park’ should be supported. ATTACHMENTS No.

Title

Consultation Letter

255

Information Sheet

256

Survey

257

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4.3

LEITH WALK, MACLEOD - PERMANENT ROAD CLOSURE BETWEEN MUNRO STREET AND BRAID HILL ROAD

Author:

Walter Yew - Transport Engineer, City Development

Ward:

Ibbott

File:

D16/52507

Previous Items Council on 21 September 2015 (Item 1.1 - Petition regarding Permanent Road Closure on Leith Walk, Macleod) Councillor Briefing on 24 Mar 2016 - (Item 2016/53 - Leith Walk, Macleod Permanent road closure between Munro Street and Braid Hill Road) Council on 4 April 2016 (Item 4.5 - Leith Walk, Macleod - Recieve submissions on proposed permanent road closure) EXECUTIVE SUMMARY Following the submission of a petition to close Leith Walk, Macleod, Council resolved at its meeting on 21 September 2015 to give public notice of its intention to permanently close Leith Walk between Munro Street and Braid Hill Road. Further, at its meeting on 4 April 2016, Council received and considered submissions from residents. No submitter requested to speak to their submission; however two speakers supported the proposal at the meeting, one of which was a submitter. In assessing the submissions received, it is considered appropriate to implement the road closure. The cost of the installation of bollards to close Leith Walk is estimated at $3,000, which can be accommodated within the 2015/16 operational budget. RECOMMENDATION That, having followed the Schedule 11 and Section 223 requirements of the Local Government Act 1993, Council: 1.

Permanently closes Leith Walk, Macleod, by installing bollards ‘mid-section’ between Munro Street and Braid Hill Road, aligned with the property boundaries, consistent with the installation of bollards in other sections of Leith Walk.

Notifies owners and occupiers of properties on Leith Walk, between Munro Street and Braid Hill Road, Macleod, of this resolution.

Advises the primary petitioner and all submitters accordingly.

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4.3

Place – Sustainable Amenity and Built Environment

4.3

Place – Sustainable Amenity and Built Environment

LEITH WALK, MACLEOD - PERMANENT ROAD CLOSURE BETWEEN MUNRO STREET AND BRAID HILL ROAD cont’d Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. BACKGROUND The subject section of Leith Walk is located, between Munro Street and Braid Hill Road, Macleod, and abuts six properties. Figure 1 indicates the location of Leith Walk; and demonstrates its importance as a pedestrian link between the Baptcare Strathalan Community facility and the Macleod Neighbourhood Activity Centre.

Proposed location for a permanent road closure of Leith Walk

Figure 1: Leith Walk between Munro Street and Braid Hill Road, Macleod

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LEITH WALK, MACLEOD - PERMANENT ROAD CLOSURE BETWEEN MUNRO STREET AND BRAID HILL ROAD cont’d At its Meeting on 21 September 2015, Council considered a petition requesting the permanent road closure of Leith Walk, Macleod, between Munro Street and Braid Hill Road and resolved to commence the formal permanent closure process. As required under the Local Government Act, notices of the road closure were published in ‘The Heidelberg Leader’ and the ‘Heidelberg and Diamond Valley Weekly’ on 9 February 2016. A report was sought from VicRoads and consent to the closure has been provided. Council received and considered submissions at its meeting on 4 April 2016. SUBMISSIONS In response to the public notices, 14 submissions were received by the 9 March 2016 closing date, with 13 in support and one objection. A further two submissions supporting the proposal were received after the closing date. No submitter requested to speak at the Council meeting; however two speakers supported the proposal at the meeting, one of which was a submitter. The majority of submissions received in support of the closure indicated Leith Walk is not suitable for two-way traffic movements and the installation of bollards will prevent through traffic. The reduction in traffic will encourage more pedestrians and cyclists to use the walk to travel between Baptcare Strathalan Community housing and Macleod Neighbourhood Activity Centre and Macleod Railway Station. The submission objecting to the proposal indicated that it is not necessary to implement the road closure as Leith Walk is not frequently used by the public, although it could provide an alternate route for motorists should traffic delays occur during construction of the Baptcare Strathalan community housing. Furthermore, the submitter proposed that, if Council did proceed with the installation; the road closure should be deferred until after the completion of housing construction. DISCUSSION The permanent closure of the subject section of Leith Walk supports the Banyule Integrated Transport Plan, which seeks to improve accessibility to activity centres, and improve pedestrian connections. The road closure will remove through traffic between Munro Street and Braid Hill Road, whilst improving the amenities for cyclists and pedestrians to travel between Baptcare Strathalan Community housing and Macleod Neighbourhood Activity Centre. Introducing a road closure in this section of Leith Walk is consistent with the other sections of Leith Walk between Munro Street and Carwarp Street, and ensures that Leith Walk is maintained as a pedestrian walkway. There appear to be no significant dis-benefits to permanently closing Leith Walk. It is not considered that deferral is appropriate as Leith Walk is unsuitable for construction vehicles and traffic congestion due to the construction activity is unlikely to be significant. FUNDING IMPLICATIONS The estimated cost for the provision and installation of two standard bollards at the mid-section of Leith Walk, between Munro Street and Braid Hill Road is $3000. The works can be accommodated within the 2015/16 operational budget.

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4.3

Place – Sustainable Amenity and Built Environment

4.3

Place – Sustainable Amenity and Built Environment

LEITH WALK, MACLEOD - PERMANENT ROAD CLOSURE BETWEEN MUNRO STREET AND BRAID HILL ROAD cont’d CONCLUSION Consistent with Council’s resolution of 21 September 2015, public notice was given of the proposed permanent closure of Leith Walk, Macleod between Munro Street and Braid Hill Road. At its meeting on 4 April 2016, Council considered submissions received. It is considered that the subject section of Leith Walk should be permanently closed to vehicular traffic. The cost of installing bollards to close Leith Walk can be accommodated within the 2015/16 operational budget.

ATTACHMENTS Nil

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5.1

OLYMPIC VILLAGE 60TH ANNIVERSARY HISTORY PROJECT

Author:

Trish McEune - Communications Coordinator, Corporate Services

Ward:

Olympia

File:

D16/52510

5.1

Participation – Community Involvement in Community Life

EXECUTIVE SUMMARY This report is presented in response to two previous Council resolutions requesting that officers investigate and report on how best to promote the history of the Olympic Village in West Heidelberg in the lead up to the 2016 Olympic Games in Rio de Janeiro. As part of the investigation officers were asked to considered the following proposals: • • • • • • • • • • • •

Improving the boundary signage on Southern Road to reflect that the Olympic Village of the XVI Olympiad in Melbourne. Seeking the appropriate approval to display the Olympic Rings and/or the Melbourne Olympic symbol and the words "Melbourne Olympic Village" on the street signs along with the Banyule Council name and symbol. Creating heritage interpretative signage round the Olympic Village area to highlight the history of the Village and the Melbourne Games. These could be used to create a history trail throughout the village. Installing additional banners around the Olympic Village Green and Shopping Centre. Options for a possible name change of the area to Olympic Village to give credence to its history. Development of an urban design plan to document the proposed improvements and to be used for consultation with residents and traders. Landscaping improvements along the side of the leisure centre in Alamein Road. Lighting of the Olympic rings in Alamein Road. Improvements to stone feature in the Village Green. Reorientating the existing bus shelter so that patrons are facing towards the oncoming bus. Painting/improvement of the metal guards protecting the windows along the side of Olympic Leisure. Event to celebrate the Rio Olympics and the improvement to the Olympic Village.

An allocation of $15,000 has been included in the 2015/16 Capital Works Budget to fund works associated with the project. Further funding is required should Council decide to proceed with all the initiatives outlined in this report. This report outlines the recommended actions which Council may wish to consider implementing as part of the proposal to promote the history of the Olympic Village.

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5.1

Participation – Community Involvement in Community Life

OLYMPIC VILLAGE 60TH ANNIVERSARY HISTORY PROJECT cont’d RECOMMENDATION That Council: 1.

Consider a funding allocation of $50,000 for a number of initiatives in the 2016/2017 Capital Works Budget.

Consult with local traders, the community, key stakeholders and the Melbourne Olympic Committee on the projects.

Develop a marketing and communication plan, including web content, to promote the initiatives.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “engage meaningfully with our community” and “community involvement in community life”. BACKGROUND: On 18 August 2014 Council resolved to consider improvements around the Olympic Village and to provide the opportunity to promote the history of the Olympic Village in West Heidelberg in the lead up to the XXXI Olympiad in Rio de Janeiro commencing on 5 August 2016. In the lead up to every Olympic Games there is a renewed interest in the history of the area. It should be noted Melbourne Olympic Village was the first athlete’s village given athletes were billeted out to hotels. To date Council has improved the entrance of the former Olympic Village, firstly in 1996 and more recently by installing sports banners, new playground, artwork, BBQ facilities and painted the shops in Olympic colours to improve the image. The area has also been subject to improvements by past and present State Governments including Neighbourhood Renewal and the Olympia Housing Initiative. On 4 April 2016 Council resolved to consider further improvements around the Olympic Village and to the Southern Road entrance to Banyule. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

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Participation – Community Involvement in Community Life

5.1

OLYMPIC VILLAGE 60TH ANNIVERSARY HISTORY PROJECT cont’d In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. DISCUSSION Part of the Council resolution asked Officers to investigate a possible name change of the area to Olympic Village. Investigations with the Registrar of Geographic Names and Geographic Names team resulted in advice that assigning a locality name of Olympic Village to the area is not compliant to the Guidelines for Geographic Names 2010 Version 2, and therefore is not an option. The name Olympic Village is not a name in the context of locality/suburb that is acceptable for addresses. Drawing on heritage material, and the input of the Melbourne Olympic Committee, this project will promote the Olympic Village legacy and secure community and stakeholder input on the inclusions and installation location of project deliverables. This will include seeking permission for the use of the 1956 Melbourne Olympics logo. There is sufficient content to theme three heritage interpretative signs and provide different text and images on the front and back of each sign. The signs could include material on the village, the athletes and the celebrations or events associated with the Village. With regard to the commemorative street blades, there is merit in considering application to all 26 streets within the Village. With its entry at Alamein Street, known throughout the Games as Flack Road, the 1956 Olympic Games Village in Heidelberg West comprised the residential area from Southern Road, Darebin Creek and Olympic Park to the west, and Dougherty Road to the north. The eastern boundary was a perimeter fence adjacent to Oriel Road, although none of the current homes fronting Oriel Road were constructed prior to the opening of the games Village. All homes, recreation facilities and temporary facilities (for example dining halls) within this area were used to house, feed or train athletes, and provide retail services and associated administration and press facilities. A fenced women’s village was located at the Southern Road end of the Village. All 26 streets in the Village housed athletes or Games facilities and street blade signs could be installed commemorating these initial uses. At a minimum six streets warrant the installation of commemorative street blade signs as they were known by different names for the duration of the Games. Honouring Australia’s initial gold winning athletes Edwin Flack (Flack Road now Alamein Street), Launceston Elliot (Elliot Parade now Ramu Parade), Fredrick Lane (Lane Street now Morobe Street), the Rugby Union Wallabies (Rugby Place now Barce Place), Fanny Durack (Durack Street now Midway Street), and multiple games competitor Sir Frank Beaurepaire (Beaurepaire Street now Buna Street) who was instrumental in securing the Olympic Games for Melbourne.

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5.1

Participation – Community Involvement in Community Life

OLYMPIC VILLAGE 60TH ANNIVERSARY HISTORY PROJECT cont’d Other improvements to be implemented are: • • • • • • •

Development of an urban design plan to document the proposed improvements and to be used for consultation with residents and traders. Landscaping improvements along the side of the leisure centre in Alamein Road. Lighting of the Olympic rings in Alamein Road Improvements to stone feature in the Village Green Reorientating the existing bus shelter so that patrons are facing towards the oncoming bus. Painting/improvement of the metal guards protecting the windows along the side of Olympic Leisure. Event to celebrate the Rio Olympics and the improvement to the Olympic Village.

FINANCIAL IMPLICATIONS Following the Council resolution in 2014, the 2015/16 Budget allocated $15,000 for the design, manufacture and installation of banners on the light poles in the village car park in a similar theme to the existing banners in Alamein Road, however, further funding will be required if Council wishes to implement all the initiatives that are proposed and as outlined in this report. Improvement Installation of new street blade signs in the 26 streets around the village recognising the importance of the village in the 1956 games. Installation of three interpretive signs promoting the heritage of the village. Landscaping improvements along the side of the Leisure centre in Alamein Road. Lighting of the Olympic Rings in Alamein Road

Estimated cost $10,300

Event to celebrate the Rio Olympics and the improvements of the centre Improvements to the Stone feature in the village green. Reorientate the existing bus shelter in southern road so that patrons are facing towards the oncoming bus.

$3,000

Painting/improvement of the metal guards protecting the windows along the side of the Leisure centre in Alamein Road. Development of a plan to document the proposed improvements and to be used for consultation with residents and traders. showcase the improvements Total

$3,000

Ordinary Meeting of Council - 18 April 2016

$17,000 $6,000 $5,000

$2,000 $3,000

$5,000

$54,300

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Participation â&#x20AC;&#x201C; Community Involvement in Community Life

5.1

OLYMPIC VILLAGE 60TH ANNIVERSARY HISTORY PROJECT contâ&#x20AC;&#x2122;d CONCLUSION This project provides the opportunity to celebrate the 60th Anniversary of the Melbourne Olympics and the heritage of the Olympic Village in the lead up to the XXXI Olympiad in Rio de Janeiro. Initiatives to celebrate the event are partly covered by the current allocation in the 2015/16 capital Works Budget of $15,000 to fund works associated with the project. A further $54,300 is required in the 2016/17 budget should Council decide to proceed with the initiatives outlined in this report.

ATTACHMENTS Nil

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6.1

COUNCILLOR MOTIONS - STATUS UPDATE

Author:

Emily Outlaw - Council Governance Liaison Officer, Corporate Services

File:

D16/52396

EXECUTIVE SUMMARY Councillors wishing to raise a matter before Council currently have three options including: 1. 2. 3.

Notice of Motion (Council report and forms part of the Agenda paper) General Business Urgent Business

A Council resolution is required for both Notices of Motions (NOM) and Urgent Business items. The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration. This report provides the current status of Councillor initiated motions. RECOMMENDATION That Council note the Councillor Motions Status Report. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”.

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6.1

Performance - Use Our Resources Wisely

6.1

Performance - Use Our Resources Wisely

COUNCILLOR MOTIONS - STATUS UPDATE cont’d BACKGROUND Resolution (CO2013/17) Council at its meeting on 4th February 2013 resolved the following Notice of Motion: “That: 1.

a report be submitted every two months at a Council meeting regarding the current status of Councillor initiated Motions.

This report to include: • date of approved motion; • a summary of the motion; • action taken by officers regarding the motion and date of action taken. (this includes letters sent); • feedback regarding the motion.(particularly if referred to State or Federal MP’s).”

The latest status report is attached (Attachment 1). This report provides the status update of Councillor motions from the commencement of the new Council term (November 2012) to the 9 February 2016. The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration. The Council recently resolved for the Councillor motions report to be presented to Council every three months to allow for better reporting. ADVOCACY Many of the Councillor generated motions relate to advocacy requesting to meet with our Local Members of Parliament or the relevant Minister to advocate on behalf of our Community. Some of these issues include road and transport matters and cost shifting from State and Federal Governments to Local Governments. CURRENT SITUATION Since commencement of the new Council term (November 2012) to the date of the attached report (9 February 2016) there have been 235 Notices of Motion submitted. Councillors currently raise matters in the Chamber via motions or statements. There are 3 options for Councillors to raise a matter before the Council: 1. 2. 3.

Notice of Motion (Council report and forms part of the Agenda paper) General Business Urgent Business

A Council resolution is required for both Notices of Motions and Urgent Business items. Whilst General Business does not require a resolution of Council there may still be some action arising from this item and may be listed in this report.

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Performance - Use Our Resources Wisely

6.1

COUNCILLOR MOTIONS - STATUS UPDATE contâ&#x20AC;&#x2122;d These items are generated by Councillors through the Council meeting process and often involve considerable investigation or deployment of resources the CEO will seek to prioritise the timeframe for a response to the NOM to ensure that they do not significantly impact on existing programmed workloads. CONCLUSION The latest status quarterly report is presented for noting.

ATTACHMENTS No.

Title

Councillor Motions - Update Report

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6.2

72 TURNHAM AVENUE, ROSANNA WIDENING OF PROPOSED ACCESSWAY

Author:

Jeanette Kringle - Property Co-ordinator, City Development

Ward:

Ibbott

File:

D16/52514

6.2

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY Council owns the land and improvements at 72 Turnham Avenue and 44 Turnham Avenue, Rosanna, currently occupied and being used as the Rosanna Customer Service Centre, Municipal Offices, Rosanna Library and associated car parking. The Rosanna Service Centre and associated car parking has been sold to Fabcot Pty Ltd and a planning permit application (P1260/2015) for the use and development of the land known as 44 Turnham Avenue, Rosanna, will be advertised in the near future. As part of the planning permit application the applicant has sought to acquire an additional 90m2 (approx.) of land at the rear of 72 Turnham Avenue to allow for improved parking provision and better access for delivery vehicles to the loading bays at the rear of the proposed development. The proposal triggers the need to give public notice under sections 189 and 223 of the Local Government Act 1989 (Act). For the purposes of giving public notice for this proposal it is noted that the “Heidelberg Leader” is the newspaper generally circulated within that part of the municipality where the subject land is located. This report seeks to initiate giving public notice of Council’s intention to sell the subject land in the “Heidelberg Leader” on 3 May 2016. The giving of public notice of Council’s intention to sell the subject land does not compel Council to do so. Council is merely complying with its statutory obligations under the Act. These obligations include giving public notice, considering written submissions and hearing submissions from persons who have requested to be heard on such a proposal. If any submissions on the proposal are received, a decision on whether or not to sell the subject land will be made by Council at a future meeting. This report seeks Council’s decision on the proposal to sell the subject land to Fabcot Pty Ltd in the event that no submissions are received. RECOMMENDATION That: 1.

In accordance with section 189 of the Local Government Act 1989 (Act), the statutory procedures relating to Council’s intention to sell to Fabcot Pty Ltd approximately 90m2 of land being part of the Council-owned land known as 72 Turnham Avenue, Rosanna (subject land) by giving public notice and inviting written submissions on the proposal in accordance with section 223 of the Act in the “Heidelberg Leader” on 3 May 2016.

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72 TURNHAM AVENUE, ROSANNA - WIDENING OF PROPOSED ACCESSWAY cont’d 2.

Written submissions on the proposal be received and persons who have made a written request to be heard in person, or by a party representing them as specified in their submission, in accordance with the Act, be heard, at its Ordinary Meeting of Council on 27 June 2016 beginning at 7.45pm to be held in the Council Chambers, 275 Upper Heidelberg Road, Ivanhoe.

If no submissions are received, then having complied with Sections 189 and 223 of the Act: a. by giving public notice in the “Heidelberg Leader” on 3 May 2016; b. by providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 27 June 2016 to be heard at that meeting; and c. by recording that no submissions have been received; the land be sold to Fabcot Pty Ltd.

The necessary documentation to effect the sale of the land be signed and sealed at the appropriate time.

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6.2

Performance - Use Our Resources Wisely

6.2

72 TURNHAM AVENUE, ROSANNA - WIDENING OF PROPOSED ACCESSWAY contâ&#x20AC;&#x2122;d

Figure 1 â&#x20AC;&#x201C; Locality of Permit Site Following lodgement of the planning permit application the purchaser of 44 Turnham Avenue, the applicant for the planning permit application, has sought to acquire an additional 90m2 (approx.) of land at the rear of 72 Turnham Avenue to allow for improved parking provision and better access for delivery vehicles to the loading bays at the rear of the proposed development, being the area shown green on the plan in Figure 2.

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72 TURNHAM AVENUE, ROSANNA - WIDENING OF PROPOSED ACCESSWAY cont’d HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with the Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter, in particular, Section 20 which provides that “A person must not be deprived of his or her property other than in accordance with law”. It is considered that the subject matter does not raise any human rights issues. Any person who considers that they have been deprived of their rights may make a submission in accordance with Section 223 of the Act with respect to a proposal to grant a lease. CURRENT SITUATION The giving of public notice does not compel Council to sell the land. Council is merely complying with its statutory obligations under the Act. Before making any decision Council must give public notice, invite submissions, hear and consider any written and oral submissions received from submitters who have requested to be heard in support of their submission. LEGAL CONSIDERATIONS STATUTORY PROCEDURES Public notice of Council’s intention to sell land must be given in accordance with Council’s Official Newspaper Policy and submissions on the proposal invited and considered in accordance with Section 223 of the Act. POLICY CONSIDERATIONS PUBLIC NOTICE

Council’s Official Newspaper Policy provides as follows: “The Heidelberg Leader and/or Diamond Valley Leader and/or the Heidelberg and Valley Weekly, where appropriate be appointed as Council’s official newspapers for the purpose of providing public notice except where circumstances may be deemed appropriate to use The Age and/or the Herald Sun for particular public notices.” For the purpose of giving public notice for this proposal it is noted that the “Heidelberg Leader” is the newspaper that is generally circulated in the Rosanna area.

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6.2

Performance - Use Our Resources Wisely

6.2

72 TURNHAM AVENUE, ROSANNA - WIDENING OF PROPOSED ACCESSWAY cont’d POLICY CONSIDERATIONS SALE OF LAND The Guidelines for the Sale and Exchange of Council land, adopted by Council in April 2009, provide that the sale of Council-owned land should be conducted through a public process, unless circumstances justify an alternative method of sale. The Guidelines acknowledge that in some circumstances it may be more advantageous for the sale of the property to be negotiated with one party. The Act does not restrict Council from selling or exchanging Council-owned land by private treaty. Generally it will be: • • • •

the nature of the Council-owned land that is proposed to be sold or exchanged; and or how the proposed sale of exchange of council-owned land is initiated, e.g. often it is an external person who has initiated discussions with Council with regard to the sale or exchange of the Council-owned land; when the price offered is substantially more than the valuation; or evident that there is likely to be only one purchaser for the Council-owned land;

that will determine whether the sale or exchange of Council-owned land by private treaty is appropriate. CONCLUSION Council should now direct that, pursuant to Section 223 of the Act, public notice of its intention to sell the subject site to Fabcot Pty Ltd be given in the “Heidelberg Leader” If any submissions on the proposal are received, a decision on whether or not to sell the subject land will be made by Council at a future meeting. In the event that no submissions are received Council should determine that the land be sold to Fabcot Pty Ltd at a price to be determined by the Chief Executive Officer and or the Director City Development.

ATTACHMENTS Nil

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6.3

PREPARATION OF CITY PLAN 2013-2017 (YEAR 4)

Author:

Peter Utri - Manager Organisational Systems, Corporate Services

File:

D16/52515

6.3

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY The Proposed City Plan 2013-2017 (Year 4) outlines the strategic intent, direction and priorities for Banyule City Council under the objectives of People, Planet, Place, Participation and Performance. It helps guide the services Council provides to the community. The Plan is reviewed and updated each year after comprehensive consultation with the community, Councillors and staff. It is framed through a legislative context and relies on evidence of industry best practice. This annual review process ensures Council continues to deliver the most appropriate services and projects for the community. Feedback has helped Council to plan specific key initiatives and priorities for Year 4 of the City Plan, which encompasses the 2016/17 financial year. The purpose of this report is: • •

To fulfil Council’s compliance with sections 125 and 126 of the Local Government Act 1989, and consider public submissions to the exhibited proposed City Plan at a Council Meeting on Monday, 30 May 2016. To provide public notice of Council’s intention to consider adopting Banyule’s proposed City Plan for 2013-2017 (Year 4) at a Council Meeting on Tuesday, 14 June 2016, and strive to achieve Council’s Vision for its community.

Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community. The Proposed City Plan 2013-2017 (Year 4), including the Proposed Strategic Resource Plan 2017–2020, has been available for community consideration via Council’s website and Service Centres, and at local libraries and neighbourhood houses, from 22 March to 5 April 2016. The proposed plan has also been promoted through The Banner newsletter and via local papers. The attached Proposed City Plan contains the Strategic Resource Plan (SRP) for Banyule City Council for the next 4 year period. The SRP outlines how Council will manage our financial and non-financial resources, including human resources, over the next four years to achieve our strategic objectives. All initiatives outlined in the City Plan are matched by a resource allocation through Council’s Annual Budget, either in full or phased over the life of this Plan. Subject to Council approval, the attached Proposed City Plan 2013-2017 (Year 4) will be made available for the public exhibition period of 19 April to 19 May 2016.

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6.3

Performance - Use Our Resources Wisely

PREPARATION OF CITY PLAN 2013-2017 (YEAR 4) cont’d RECOMMENDATION That 1.

The City Plan 2013-2017 (Year 4) attached, be the Proposed Council Plan prepared by Council for the purposes of Sections 125 and 126 of the Local Government Act 1989.

Public Notice of the preparation of the attached Proposed City Plan 2013-2017 (Year 4) be given on Council’s website to appear Tuesday, 19 April 2016, and in The Age newspaper to appear Wednesday, 20 April 2016 and local newspapers, and copies of the proposed plan to be made available online on Council’s website, at Council’s Service Centres, and at local libraries and neighbourhood houses.

Council receive submissions with regard to the Proposed City Plan 2013-2017 (Year 4) until the close of business on Thursday, 19 May 2016.

In accordance with section 223 of the Local Government Act 1989, submissions will be heard and considered at the Ordinary Meeting of Council on Monday, 30 May 2016.

Council consider the adoption of the Proposed City Plan 2013-2017 (Year 4) in accordance with Sections 125 of the Local Government Act 1989; at a Council Meeting to be held on Tuesday, 14 June 2016.

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PREPARATION OF CITY PLAN 2013-2017 (YEAR 4) cont’d The development of the Proposed City Plan 2013-2017 (Year 4), attached to this report, has been formed by the information gathered through an extensive community engagement and planning process. The framework is developed and supported by current policy and responds in a strategic sense to the expressed and latent needs of our community. The process to develop this plan included Councillor Planning sessions during November-December 2015 and February 2016, to review progress being made against the City Plan 2013-2017, identify challenges, and review focus areas and priorities. The Plan articulates the key strategic intent of Council and responds to newly identified challenges and opportunities presented to Council and the community over the life of this Plan. CONSULTATION AND RESEARCH An overview of our consultation approach Council is committed to engaging with local communities, and continually improving the ways that people can have their say about the places they live, work and play, and the services they use. Community feedback, along with things such as legislative changes, reviews of service standards, budget information and industry trends all contribute to shaping Council’s direction. Council is proud of its commitment to consultation and engagement, which supports conversations and greater understanding between Council and the community, and increases civic engagement and participation in community life. The four year City Plan (2013-2017) was developed initially in 2013 after extensive community consultation. Each year Council reviews and modifies the City Plan. The consultation approaches are designed so that community feedback and pertinent strategic information is included in the City Plan as it is reviewed and updated each year. Banyule’s 2016 Engage, Discuss, Respond Consultation report outlines Council’s consultation and engagement approach and captures a range of consultation and engagement projects that have been conducted over the last eighteen months. Consultation for Year 4 of the City Plan In developing year 4 of the City Plan Council has evolved its consultation approach. During the past 18 months we conducted a broad range of consultations on a variety of issues including Year 3 of our City Plan and other important strategic plans and a number of smaller local projects. We also worked closely with our community advisory committees who represent the needs of particular community groups. In addition to relying on consultation to inform specific projects we also use the outcomes of all our community consultation to feed into the development of Year 4 of our City Plan.

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6.3

Performance - Use Our Resources Wisely

6.3

Performance - Use Our Resources Wisely

PREPARATION OF CITY PLAN 2013-2017 (YEAR 4) cont’d We have also conducted a specific community engagement activity between November 2015 and March 2016 where our community had the opportunity to provide feedback on how they felt about Council’s performance and to share ideas about how to make Banyule an even better place to live. Consultation and Research Council uses a broad range of consultation and data sources to inform the development of the City Plan. This means that Council can hear from and represent a broader range of people’s views. This is especially true for those who do not like going to meetings or completing surveys, or where other ways of engaging are more appropriate. Individual and face to face feedback Council welcomes and encourages community feedback and people can share their views at any time. Community feedback can be made via a distributed return paid postcard, letter, telephone, website or email. The feedback received, and the customer requests generated, are a key source of information to assist in improving services. Council also delivers an ‘Out & About’ program to foster better links and information flow with the community. Under this program, members of the customer service team (supported by service unit staff) attend community centres and events to promote Council and community programs and services, as well as educate the community on how to best access the services and opportunities available to them. This program is very successful and has a particular focus on groups who have difficulty in accessing Council information or services, for example senior citizens groups. Council has appointed specific Advisory Committees which provide strategic advice to Council that represents the views of particular groups in the community. The demographic data is referenced and analysed to assist in understanding how the community is changing and to plan for appropriate services. All of this information, combined with things such as legislative changes, reviews of service standards, budget information and industry trends, help to shape the updated City Plan. The information gathered and the feedback received is incorporated into the Proposed City Plan 2013 – 2017 (Year 4) and reflected in the body of that document through proposed key initiatives. These are included to provide clear and practical examples of the intent of Council’s strategic direction and the in which way they are demonstrable of links to community based themes that have be identified. These initiatives enable community to comment in detail on whether Council has fairly represented the priorities and needs of its community. Evaluation and improving the consultation process Each year Banyule evaluates the consultation process to look for ways to improve how it consults and engages with the community. Council also works closely with other Council departments to share the information gained from this consultation.

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PREPARATION OF CITY PLAN 2013-2017 (YEAR 4) contâ&#x20AC;&#x2122;d Additional sources of data that inform Council decision making Council uses a variety of methods to involve the community in the decisions Council makes. These include public forums such as workshops, advisory committees, surveys, focus groups, and community comment mechanisms, email feedback via our website and individual feedback such as formal submissions. Networks, Advisory Committees and Working Groups Networks, reference groups and advisory committees provide independent comment for Council and officers on various policies and strategies that are developed and implemented. They cover the areas of leisure and sport, culture, and environment and consist of a broad base of interested people within the community. In addition to the standing networks and committees, short-term working groups of community members are established for specific projects. These can range from organising a festival to giving community perspective on major works. Statutory Procedures Under the Local Government Act 1989, Council is required to call for formal submissions on matters such as proposed discontinuance of roads, special charge schemes and adoption of local laws. This is also the case for the lease of Council facilities. Surveys and Workshops Council conducts surveys during the development of policies, service reviews or for monitoring community satisfaction with Councilâ&#x20AC;&#x2122;s services. The size of the survey can range from a local neighbourhood to the entire municipality. One-on-one personal interviews are often conducted with traders in the development of shopping centre strategies. Focus groups are another research method used from time to time to strengthen existing or proposed services. Workshops are another way Banyule engages with and hears community voices. Workshops are often used to help gain more in-depth views on specific topics. Local Government Planning and Accountability Framework Banyule City Council adheres to the Local Government Planning and Reporting Better Practice Guide in the development of its strategic planning process: This Guide is designed to assist councils to best meet requirements under the Local Government Act 1989 as they relate to the planning and accountability framework. It provides councils with relevant and practical information to assist in the development of key planning and reporting documents required under the Local Government Act 1989 and as prescribed in the Local Government (Planning and Reporting) Regulations 2014 (the Regulations). These include the Council Plan (City Plan), Strategic Resource Plan, Annual Budget and Annual Report. The Guide also outlines the role of the Victorian Auditor-General and highlights the benefits of a relationship with a Community Plan. In April 2014, legislation was introduced to include the requirement for Councils to report against the Local Government Performance Reporting Framework (LGPRF). The Local Government (Planning and Reporting) Regulations 2014 support the operation of the new planning and reporting framework for Councils under the Local Government Amendment (Performance Reporting and Accountability) Act 2014.

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PREPARATION OF CITY PLAN 2013-2017 (YEAR 4) cont’d Key measures as part of the LGPRF are included in Banyule’s set of Strategic Indicators. These include indicators and measures of service performance, financial performance and sustainable capacity, along with a checklist of 24 governance and management requirements. The list of indicators included in the State Government’s LGPRF is included in Council’s Budget 2015/2016 document (and proposed Budget 2016/2017). The results will be reported in Council’s Annual Report 2015/2016, in line with the legislative requirements. Council will review these and adjust targets and indicators as appropriate on an annual basis. Council will continue to work with the State Government and Local Government industry sector in the further development and implementation of the LGPRF. Consultation on the Initial Proposed City Plan 2013-2017 (Year 4) The Proposed City Plan 2013-2017 (Year 4), including the Strategic Resource Plan 2017–2020, has been available for community consideration via Council’s website and Service Centres, and at local libraries and neighbourhood houses, from 22 March to 5 April 2016. The proposed plan has also been promoted through The Banner newsletter and in local papers. CITY PLAN 2013-2017 (YEAR 4) Council’s Proposed City Plan 2013-2017 (Year 4) outlines priorities and helps guide the services that we provide to the community. The City Plan is informed by and used by Councillors, Council staff, community members, relevant stakeholders, agencies, the State Government, and residents. The Strategic Objectives as described in Banyule’s Proposed City Plan 2013-2017 (Year 4), being Banyule’s Council Plan, are: People – Community strengthening and support Planet – Environmental sustainability Place – Amenity and built environment Participation – Community involvement in community life Performance – Use our resources wisely Each year Council reconsiders the areas of emphasis outlined for its four year plan. These views have been considered to develop City Plan key initiatives for 2016/17. •

Fiscal sustainability – practice prudent financial management and responsibility within a new rate capping environment

•

Effective communication – improve how we inform, engage and listen to the community

•

Environmental focus – protect and improve our environment and embrace sustainable practices Community building – work with the community to encourage participation, partnerships, and reach its potential Investing in infrastructure – ensure our city’s infrastructure meets community needs, today and tomorrow

• • •

Prudent planning – use comprehensive planning frameworks, processes and reporting to inform strategic decision making

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PREPARATION OF CITY PLAN 2013-2017 (YEAR 4) cont’d •

Good governance – employ the best possible processes to operate transparently, efficiently and make informed decisions

•

Advocacy – represent the community to secure services and funds from other levels of government, organisations and agencies.

LEGAL CONSIDERATION In accordance with the provisions of Section 223 of the Act a further formal opportunity for community consideration exists in the form of written submissions, which are now invited to be submitted by 19 May 2016. Submissions received to the proposed City Plan (and Budget) will be formally considered by Council at a Council Meeting on 30 May 2016. Advertisements will be placed in ‘The Age’ and Leader newspapers at the commencement of the public notice period. A copy of the proposed City Plan will be available on Council’s website from Tuesday, 19 April 2016. Copies will also be available at the Ivanhoe, Rosanna and Greensborough Service Centres from Wednesday, 20 April 2016, and will be made available at local libraries and neighbourhood houses (together with the proposed Budget 2016/2017). The required statutory notice advertisement will also appear on Council’s website on Tuesday, 19 April 2016, and in ‘The Age’ on Wednesday, 20 April 2016. The public notice informs the community of Council’s intention to consider adoption of Banyule’s Proposed City Plan 2013-2017 (Year 4) in accordance with Sections 125 and 126 of the Local Government Act 1989, at a Council Meeting on Tuesday, 14 June 2016. CONSIDERATION OF SUBMISSIONS All submissions to the City Plan received in the statutory advertising period will be put forward to Council for consideration. A summary of the issues will be presented to Council. Submissions from individuals will be presented in full to Councillors but will be de-identified of private information to the public. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter of the City Plan does not raise any human rights issues but enhances the human rights of our community. As a part of Council’s community engagement program for the City Plan, the plan has been developed through extensive consultation and engagement. This process of community involvement has promoted and facilitated specific rights outlined in the Charter, namely the right to take part in public life and the right to freedom of expression.

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PREPARATION OF CITY PLAN 2013-2017 (YEAR 4) cont’d Council utilises the advice of committees that consist of members from underrepresented and marginalised sections of our community to ensure a stronger voice for these groups in the public life process. FUNDING IMPLICATIONS The attached City Plan contains the Proposed Strategic Resource Plan 2017-2020 for Banyule City Council for the next 4 year period. The Strategic Resource Plan outlines how Council will manage its financial and nonfinancial resources, including human resources, over the next four years to achieve its strategic objectives. The Strategic Resource Plan consists of the following: •

The ‘Performance – Use our resources wisely’ objective. This includes key directions for achieving the objective, and focus areas for the next four years

•

The ‘Management of our Human Resources’ section, which includes statements describing the human resources required for the next four years

•

The Financial Resources section, which includes information on financial position, financial statements and commentary on these.

The plan also takes into account services and initiatives contained in plans adopted by Council, as well as other information prescribed by the regulations. The Strategic Resource Plan is prepared in accordance with the requirements of the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014, which commenced operation on 18 April 2014.This sits well with Banyule’s objective of ‘Performance – Use our resources wisely’. In addition, the Strategic Resource Plan describes how Council manages its financial resources in a sustainable manner. Prudent management enables Council’s staffing, physical resources and community services to be maintained in a way that meets the community’s current and future needs. This includes developing sustainable income streams and financial independence, and rates that support the services and infrastructure for the Banyule community. Our Linkage between City Plan and Budget The Annual Budget is developed within Council’s overall strategic planning framework. This framework guides the Council with information that aids in identifying community needs and aspirations over the long-term, converting these into medium (Council Plan) and short-term (Annual Budget) objectives, key directions, initiatives, activities and allocates resources in a considered manner with this information. Throughout the City Plan and through the Budget the manner in which Council seeks to achieve its objectives is described in three key ways: •

•

Services – This is the main stay of Council’s work for the community. It captures the substantive service activities of Council that provide an outcome for the key direction within an objective. Partnerships and Shared Resources – This outlines some of the key partnerships with the Community, other levels of government and agencies to deliver on the key directions.

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•

6.3

PREPARATION OF CITY PLAN 2013-2017 (YEAR 4) cont’d Key Initiatives – A summary list of initiatives which shows the Community practical examples of the type of work that Council will be undertaking in 2016/2017. These initiatives are often targeted to achieve extra efforts in particular areas of emphasis, based on community feedback or particular issues that arise.

Accountability to the Banyule community is ensured through Audited Financial and Performance Statements (containing our key performance indicators) and Council’s statutory annual report to the community. Regular reporting on key issues and strategies to Council also shines light and clarity of our decision making processes. Essential in the planning and application of the use of Council’s resources is engagement with our community. Banyule undertakes an ongoing and iterative process of engagement across all parts of the community in many forms. Council utilises community information along with key demographic data, due reference to legislative context and industry benchmarks to assess the appropriate level of service for the Banyule community. Council compares these services against both national and international standards of quality, efficiency and effectiveness. There are direct and obvious links between the broad range of information Council gathers and the activities funded to meet its strategic intent. Council also reviews this annually and re-assesses activities and areas of emphasis for the community on this basis. POLICY IMPLICATIONS The City Plan is underpinned by a key strategic framework. Each strategic objective is underpinned by comprehensive supporting policies, strategies and plans. Council’s key policy and strategic documents informing the City Plan are continuously reviewed to ensure relevance and responsiveness to community needs and best industry practice: •

Banyule People: Health and Wellbeing Policy & Strategy

•

Banyule Planet: Environmental Sustainability Policy & Strategy

•

Banyule Place Policy & Strategy

•

Banyule Participation Policy & Strategy

•

Banyule Performance Framework: Banyule Management System

The key policy and strategic documents include the rationale and policy context for each of the key directions that have been set to achieve Council’s objectives. City Plan’s Relationship with the Municipal Public Health and Wellbeing Plan The City Plan and the Banyule People: Health and Wellbeing Policy & Strategy meet Banyule’s obligation for the provision of a Municipal Public Health and Wellbeing Plan under the Victorian Public Health and Wellbeing Act 2008. This City Plan is used as a vehicle for the strategic planning of the health and wellbeing of our community from Council’s responsibility perspective.

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PREPARATION OF CITY PLAN 2013-2017 (YEAR 4) cont’d The City Plan is reviewed on an annual basis with a further lens relating to the health and wellbeing outcomes of the community. This is done to ensure compliance under the Victorian Public Health and Wellbeing Act 2008, and to help improve health outcomes Banyule City Council’s work in Health Promotion Banyule has chosen to meet our obligations to plan for the health and well-being of our communities within our existing City Plan. The benefit of our approach is that health and wellbeing is integrated into the decisions Council makes, for example in the services we provide and how places and spaces are designed. Integrating our legislated obligations for a Municipal Public Health and Wellbeing Plan within our City Plan has cut down on an additional, unnecessary layer of administration. However, by representing these actions at a higher level our actions and achievements are not readily apparent as these are incorporated within lower level plans, e.g. the Recreation Plan, Community Safety Plan, and Inclusion Access and Equity Plans. Whilst it remains beneficial for Council to recognise that there is a health and wellbeing impact in most decisions that are made on behalf of our Community (e.g. service delivery, the development of infrastructure, open spaces, etc.), it is useful to identify some health promotion priorities to be able to better track and monitor progress. We also need to ensure that we are taking action on the key areas that we know make a difference in the long (and short term) to people’s health and wellbeing, and in particular the issues that have been shown to lead to the most deaths and illness. These are typically related to what are called ‘lifestyle diseases’ and are identified within state and federal government priorities. Over the next 6 months we are mapping current Council activity in each of the following issues: • • • • • •

Physical Activity Nutrition Heatwave Sunsmart Alcohol, Tobacco and other drugs Mental health – including social connection and social support activities

Separate summaries and action plans will be developed for each of these six issues. These action outcomes are reported separately to the Victorian Department of Health & Human Services. CONCLUSION Year 4 of the City Plan has refined Council’s endeavours to deliver on the expressed needs of the Banyule community. The prioritisation of themes within Council’s key objectives have been reassessed and reordered with far greater emphasis on: • •

Fiscal sustainability – practice prudent financial management and responsibility within a new rate capping environment. Effective communication – improve how we inform, engage and listen to the community.

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•

Environmental focus – protect and improve our environment and embrace sustainable practices.

•

Community building – work with the community to encourage participation, partnerships, and reach its potential. Investing in infrastructure – ensure our city’s infrastructure meets community needs, today and tomorrow. Prudent planning – use comprehensive planning frameworks, processes and reporting to inform strategic decision making.

• • • •

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PREPARATION OF CITY PLAN 2013-2017 (YEAR 4) cont’d

Good governance – employ the best possible processes to operate transparently, efficiently and make informed decisions. Advocacy – represent the community to secure services and funds from other levels of government, organisations and agencies.

Council continues to demonstrate through this Plan, its comprehensive framework of integrated objectives, focus areas and key initiatives which are being implemented for the benefit of the community. This final year of the 4 year strategic plan, refines the blueprint for Council’s way forward to achieve its Vision: Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community.

ATTACHMENTS No.

Title

Proposed City Plan 2013 - 2017 - (Year 4) (Under Separate Cover)

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PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017

Author:

Tania O'Reilly - Manager Finance & Procurement, Corporate Services

EXECUTIVE SUMMARY Council’s proposed Budget 2016/2017 matches the strategic intent and direction of Banyule City Council over the life of the City Plan and responds to the need to resource community priorities for Banyule. The Budget will ensure Council’s finances remain sustainable and that appropriate resources are allocated to meet the services and capital requirements of the City. The objectives, intended via this report, are to give notice of: 1)

the preparation of Council’s Budget for 2016/2017 (as attached) for the purposes of Section 127 of the Local Government Act 1989 and Local Government (Planning and Reporting) Regulations 2015

Council’s intention to consider to adopt Banyule’s Budget for 2016/2017 (in accordance with Section 130 of the Local Government Act 1989) at a Council Meeting on Tuesday, 14 June 2016

The opportunity for additional formal feedback and consideration of all public submissions on the Proposed Budget 2016/2017 at the Council meeting on Monday, 30 May 2016.

RECOMMENDATION 1.

That Proposed Budget 2016/2017 attached to this report, be the proposed Budget prepared by Council for the purposes of Section 127 of the Local Government Act 1989.

That Council:

(a)

Gives public notice for the preparation of such budget in accordance with Section 129 of the Local Government Act 1989;

(b)

Makes available for public inspection the information required to be made available in accordance with the Local Government Act 1989 and Local Government (Planning and Reporting) Regulations 2015; and

(c)

In accordance with Section 223 of the Act, calls for and receives submissions to the Proposed Budget 2016/2017 from the public, in writing, until Thursday, 19 May at 5:00pm.

That Council consider any submissions in regards to the Proposed Budget 2016/2017 in accordance with Sections 127,129 or 223 of the Local Government Act 1989; and Local Government (Planning and Reporting) Regulations 2015, at a Council Meeting to be held on Monday, 30 May 2016.

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PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d 4.

That Council consider the adoption of the Proposed Budget 2016/2017 (including the declaration of differential rates and charges, required interest to be paid on rates & charges not paid by the due date and the Schedule of Fees and Charges) in accordance with Sections 127 or 129 of the Local Government Act 1989; and Local Government (Planning and Reporting) Regulations 2015, at a Council Meeting to be held on Tuesday, 14 June 2016.

Adopt the budget Declare differential rates, service charges and any municipal charge Require interest to be charged on unpaid rates and charges.

It is the declared intent of Council to adopt this Budget at a meeting of Council on Tuesday, 14 June 2016. Subject to Council ‘in principle’ approval and in accordance with Section 129 of the Act, the Proposed Budget 2016/2017 will be made available to the public for a minimum of 28 days after publication of the notice. This period is scheduled to commence from Tuesday, 19 April 2016 and conclude on Thursday, 19 May 2016. A copy of the Proposed Budget 2016/2017 will be made available for inspection at the Ivanhoe, Rosanna and Greensborough Service Centres and on Council’s website, from Tuesday, 19 April 2016, and will also be made available in local libraries. The public notice and exhibition of the Proposed Budget 2016/2017 enables any person affected by the Proposed Budget 2016/2017 to make a formal submission to Council. Submissions received by Council in accordance with Section 223 of the Act will be considered by Council prior to the final Council consideration of the adoption of the Budget on Tuesday, 14 June 2016.

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PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d A series of public meetings to explain the budget will be held between 6:00pm and 7:00pm on the following dates at the following locations:

Budget - Public Meetings

Thursday, 28 April 2016: 6pm – 7pm WaterMarc Community Meeting Room, 1 Flintoff Street, Greensborough

Thursday, 5 May 2016: 6pm – 7pm Tom Roberts Room, 275 Upper Heidelberg Road, Ivanhoe

Budget Development Process The Proposed Budget 2016/2017 has been prepared to deliver the Proposed City Plan 2013-2017 (Year 4) objectives, which set the overall strategic direction for Banyule. The Proposed Budget 2016/2017 has been prepared with a focus on responsible financial management and in accordance with the Local Government Act 1989 (the Act) and Local Government (Planning and Reporting) Regulations 2015 (the Regulations), and Accounting Standards. The Proposed Budget 2016/2017, attached to this report, is for the Year 1 July 2016 to 30 June 2017 and is prepared in accordance with the Act and Regulations. The Proposed Budget includes financial statements being a Comprehensive Income Statement, Balance Sheet, Statement of Changes in Equity, Statement of Cash Flows and Statement of Capital Works. These statements have been prepared for the year ended 30 June 2017 in accordance with the Act and Regulations, and are consistent with the annual financial statements which are prepared in accordance with applicable Australian Accounting Standards. The Proposed Budget 2016/2017 includes information about the rates and charges to be levied, the capital works program to be undertaken, the human resources required to deliver Council services, and other financial information required in order for Council to make informed decisions about its financial future. In advance of preparing the Proposed Budget 2016/2017, officers first review and update Council's long term financial projections. Financial projections for at least four years are ultimately included in Council's Strategic Resource Plan, which is the key medium-term financial plan produced by Council on a rolling basis for consideration. The preparation of the budget, within this broader context, begins with the strategic operating and capital components of the annual budget. Budget parameters are determined and model scenarios are prepared. The budget parameters are discussed at briefings throughout the year. This process allows consideration of changes in areas of the budget and includes changes based on ongoing and extensive information received from the community consultation process.

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PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d This Proposed Budget 2016/2017 has been prepared and is now submitted to Council for ’in principle’ approval. Subject to approval Council is required to give ’public notice’ that it intends to ’adopt’ the budget. It must give 28 days notice of its intention to adopt the proposed budget and make the budget available for inspection at its offices and on its internet web site during this period. A person has a right to make a submission on any proposal contained in the Proposed Budget 2016/2017 and any submission must be considered before the final adoption of the Budget by Council. It is at Council’s discretion whether any submission or submissions affect the final budget outcome. In order to assist interested persons to understand the Proposed Budget 2016/2017 and make a submission if they wish, Council officers will undertake a further community engagement process including public information sessions. The final step is for Council to adopt the Budget after receiving and considering any submissions from interested parties. Council endeavours to have its Budget adopted by 30 June each year in order to have all its financial resources in place for the ensuing year of work for the community. Proposed Budget 2016/2017 Highlights The Proposed Budget 2016/2017 focuses on strengthening the long-term financial sustainability of Banyule. During the preparation on this Budget, great care has been taken to ensure Council continues delivering relevant services to the community while renewing and upgrading infrastructure. Banyule’s financial position remains strong and Council is in a good position to minimise the impact of rate capping on the community as it comes into effect on 1 July 2016. It will however be a challenging new environment for Council to deliver services and maintain and build infrastructure with increasing costs well in excess of the growth in the Consumer Price Index (CPI) which the Victorian State Government has determined as its yardstick. This is compounded by significant financial pressure from cost shifting and reduced funding from both the state and federal governments. Council will continue to be resourceful and look for efficiencies to manage and deliver the highly-valued services and facilities for the benefit of the community. Some of Council’s main focus areas and important initiatives that are planned to be funded in the Banyule Council Proposed Budget 2016/2017 include: • • • • • • •

Maintaining and upgrading roads, buildings, drains and footpaths Delivering vital services and support programs across the municipality Protecting and nurturing open spaces, parklands and street trees Redeveloping recreational centres, sportsgrounds and club pavilions Implementing environmentally friendly practices, solar power and water saving initiatives Encouraging diverse and inclusive communities Providing engaging community festivals, events and activities.

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PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d Investing in infrastructure The Proposed Budget 2016/2017 has an allocation of $47.57 million to deliver capital works projects. The Council will enhance our open spaces and sporting facilities, create community hubs and continue to renew vital infrastructure. Capital Works funded by the Proposed Budget 2016/2017 include: • • •

Infrastructure $12.43 million Property $30.50 million Plant and Equipment $4.56 million

Of the total capital works budget $30.73 million is invested into asset renewal, $9.44 million in asset expansion and $4.74 million towards asset upgrade. $2.67 million has been proposed to fund new assets. • • • • • •

There is significant investment into our parks, gardens, playgrounds and shared paths, including a regional play space at Anthony Beale Reserve. Upgrade to sporting grounds, facilities and pavilions, including Ivanhoe Park pavilion. Construction of the Ivanhoe Community Learning Hub will commence. Ongoing maintenance and upgrade of our roads, bridges and drainage. Complete construction of One Flintoff, Council’s new staff accommodation and community facililities in Greensborough. Implement the Banyule Integrated Transport Plan 2015-2035.

We continue to install solar hot water and solar panels on Council buildings, and our new civic offices currently being built above WaterMarc in Greensborough incorporates environmentally sustainable design to reduce greenhouse gas emissions and will eliminate the need to travel between offices. Investing in initiatives The Proposed Budget 2016/2017 has an allocation of $5.87 million to deliver Council initiatives. Community programs continue to be developed and delivered. Environmental policy and programs renewed; community gardens established; desalination and revegetation of stormwater treatment systems maintained and the ongoing management of parks and reserves. Programs such as the Youth Foundation and 3081 neighbourhood renewal support programs continue to evolve in-line with community feedback. Council investment into the best value plus program, digitisation projects; long term plans and strategies continue to bring greater value to the Organisation and Community.

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PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d Delivery of Core Services Council’s Services funded (net expenditure) by the Proposed Budget 2016/2017 include: • • • • • • • • •

Health, Aged and Community Planning ($4.97 million) Leisure Recreation and Cultural Services ($6.44 million) Youth and Family Services ($5.07 million) Transport, sustainability and Municipal Laws ($1.38 million) Parks and Gardens ($9.99 million) Operations – Waste Management and Cleansing ($7.53 million) Capital Projects ($4.99 million) Assets and Infrastructure ($3.73 million) Urban Planning and Building ($0.62 million)

Council continues to implement its Urban Forest Strategic Plan and encourage the community to adopt practices to reduce waste, recycle and live more sustainably through education programs and leading by example. A major focus of Council is to promote and support good health for people of different ages, life stages and backgrounds. Council also assists local businesses and shopping precincts to thrive, while the neighbourhood houses and libraries continue to connect people and offer a vast array of learning opportunities. Council provides a range of popular community events and activities, and investing in recreation, leisure and arts, helping to support a vibrant, connected community. General Rates Council will increase rates by 2.50 per cent in line with the State Government’s Fair Go Rates System. Rates and charges will contribute $93.81 million to address ageing infrastructure, improve the amenity and quality of community assets and deliver vital services across the breadth of the City. Council will, subject to Section 172 of the Local Government Act 1989, require a person to pay interest on any rates and charges which: 1. 2.

that person is liable to pay; have not been paid by the dates specified for their payment.

The penalty interest rate is 9.50% per annum as set by the Attorney-General under the Penalty Interest Rates Act 1983, effective from 1 July 2015. The general rates, service charges and municipal charge must be paid by four instalments on or before dates fixed under Section 167 of the Local Government Act 1989. Council continues to manage responsibly and efficiently and has been devised so that it can deliver a significant capital works program in 2016/2017. It looks to balance competing demands on providing community services, maintaining and renewing infrastructure with the community’s capacity to pay for it.

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PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d The Proposed Budget 2016/2017 works in concert with the directives of the City Plan (2013-2017). Councillors and staff are committed to achieving these medium and long-term objectives that ensure we are building a better Banyule. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. The preparation and adoption of Council’s Budget actually facilitates the protection of many of our communities human rights as funding for many Council projects, programs and initiatives is directly related to protecting and enhancing the human rights of the community. Council continues to work on behalf of its community to ensure the upholding of human rights for all. CONSULTATION The Proposed Budget 2016/2017 will be available for public inspection between Tuesday, 19 April 2016 and Thursday, 19 May 2016 at the following locations: • • •

Ivanhoe, Rosanna and Greensborough Service Centres Council’s website Local libraries

Members of the public have also been invited to attend public meetings about the proposed Budget at the following dates and venues: Thursday, 28 April 2016: 6pm – 7pm WaterMarc Community Meeting Room 1 Flintoff Street, Greensborough Thursday, 5 May 2016: 6pm – 7pm Tom Roberts Room 275 Upper Heidelberg Road, Ivanhoe The Proposed Budget 2016/2017 is developed within Council’s overall strategic planning framework. This framework guides the Council with information that aids in identifying community needs and aspirations over the long-term, converting these into medium (Council Plan) and short-term (Annual Budget) objectives, key directions, initiatives, activities and allocates resources in a considered manner with this information.

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PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d Accountability to our community is ensured through Audited Financial and Performance Statements (containing our key performance indicators) within the statutory annual report to the community. Council also presents regular financial reports and performance updates to the community throughout the year Essential in the planning and allocation of Council’s resources is the critical link to the community. Banyule undertakes an ongoing and iterative process of engagement across all parts of the community and uses detailed demographics and industry benchmark information to stay informed about the needs of the community. LEGAL CONSIDERATION Subject to Council ‘in principle’ approval and in accordance with Section 129 of the Act, the Proposed Budget 2016/2017 will be made available to the public commencing Tuesday, 19 April 2016 and concluding Thursday 19 May 2016. Advertisements are to be placed in ‘The Age’ and Leader newspapers at the commencement of the public notice period. A copy of the Proposed Budget 2016/2017 will be available for inspection on Council’s website and at the Ivanhoe, Rosanna and Greensborough Service Centres from Tuesday, 19 April 2016. It will also be made available at local libraries, together with the draft City Plan 2013-2017 (Year 4). The required statutory notice advertisement is to also appear on Council’s website on Tuesday, 19 April 2016 and in ‘The Age’ on Wednesday, 20 April 2016. Under the Sections 127 and 130 of the Local Government Act 1989, Council is required to prepare and adopt an annual budget for each financial year. Council will consider public submissions to the exhibited Proposed Budget 2016/2017 on Monday, 30 May 2016 prior to considering adoption of the Proposed Budget 2016/2017 on Tuesday, 14 June 2016. SUBMISSIONS All submissions to the budget received in the statutory advertising period will be put forward to Council for consideration. In addition a summary of the issues will be presented to the Council meeting of 30 May 2016. Submissions must be made in writing to Council by close of business on Thursday 19 May 2016. CONCLUSION This Proposed Budget meets the requirements of Section 127 of the Local Government Act 1989 which requires Council to prepare a budget for each financial year. The information required to be in the budget is: • • • •

the budgeted financial statements; a description of services and initiatives to be funded in the budget; a statement about how these initiatives will contribute to achieving the strategic objectives specified in the City Plan; Major initiatives, being initiatives identified by Council as priorities;

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6.4

Performance - Use Our Resources Wisely

6.4

PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d • • • • •

Service performance measures, indicators and targets; the declaration of rates and charges; the intention to charge interest on unpaid rates and charges; rates payable on rateable lands in accordance with the Cultural and Recreational Lands Act 1963; other information required under Section 158 of the Local Government Act 1989.

The Proposed Budget for 2016/2017 is aligned to the long-term strategies as outlined in the City Plan 2013–2017 (Year 4), and is in line with Council's commitment to sustainable budgeting and responsible financial management. Following this meeting will be the publication of a Notice that Council has prepared the budget and a period of time for people to view the budget and make submissions regarding the budget. Council will consider any submissions received prior to the planned adoption of the budget.

ATTACHMENTS No.

Title

Proposed Budget 2016/2017 (Under Separate Cover)

Ordinary Meeting of Council - 18 April 2016

Page

Page 56

6.5

ITEMS FOR NOTING

Author:

India Mortlock - Community & Social Planner, Community Programs

6.5

Performance - Use Our Resources Wisely

RECOMMENDATION That Council note the following minutes/reports: 1. 2. 3. 4. 5. 6.

Disability and Inclusion Advisory Committee meeting on 9 December 2015. Aged Friendly City Advisory Committee meeting on 12 February 2016. Lesbian, Gay, Bisexual, Transgender & Intersex (LGBTI) Advisory Committee meeting on 16 February 2016. Aboriginal and Torres Strait Islander Advisory Committee meeting on 18 February 2016. Multicultural Advisory Committee meeting on 22 February 2016. Disability and Inclusion Advisory Committee meeting on 24 February 2016.

The following Minutes or Reports are presented for noting: 1

Report/Committee Name: Officer: Brief explanation:

Disability and Inclusion Advisory Committee Shawn Neilsen The Disability and Inclusion Advisory Committee met on Wednesday 9 December 2015 in the Rosanna meeting rooms. The minutes from the meeting are in Attachment 1. The aim of the Disability and Inclusion Advisory Committee is to provide Council with advice and information on issues facing people with disabilities and on the development and implementation of Councilâ&#x20AC;&#x2122;s Disability Action Plan. Councillor Mulholland chaired the meeting and Councillor Langdon also attended the meeting. Eight committee members attended the meeting. The main points of discussion at this meeting were the introduction of the National Disability Insurance scheme and the work Council is undertaking to prepare for the scheme. There were no recommendations from this meeting.

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Performance - Use Our Resources Wisely

6.5

ITEMS FOR NOTING contâ&#x20AC;&#x2122;d 2

Report/Committee Name: Officer: Brief explanation:

Aged Friendly City Advisory Committee Catherine Simcox The Aged Friendly Advisory Committee met on Friday 12 February in the Tom Roberts Room. The minutes from the meeting are in Attachment 2. The aim of the Aged Friendly Advisory Committee is to provide Council with advice on older adult issues and ageing well in Banyule. The Committee will oversee Councils involvement in the World Health Organisations Global Network of Age-friendly Cities. Cr Mulholland chaired the meeting and Councillor Langdon also attended the meeting. Eight committee members attended the meeting. Two actions came from this meeting: 1.

Report/Committee Name: Officer: Brief Explanation:

To prepare a Council briefing seeking support from Council to host two identical events to celebrate the Seniors festival. The report went to Council briefing on 24 March. To prepare a report on attendance and steps involved for filling any vacancies.

Lesbian, Gay, Bisexual, Transgender & Intersex (LGBTI) Advisory Committee India Mortlock The LGBTI Advisory Committee met on Tuesday, 16 February 2016 in Rosanna. The meeting was a short 30 minute meeting and followed a presentation from the Gender and Sexuality Discrimination Commissioner, Rowena Allen. The minutes from the meeting are at Attachment 3. The aim of the LGBTI Advisory Committee is to provide Council with advice and information on issues facing the LGBTI community and on the development and implementation of Councilâ&#x20AC;&#x2122;s LGBTI Plan. Councillor Langdon chaired the meeting and Councillor Mulholland and Councillor Melican also attended the meeting. Seven committee members attended the meeting. There were no recommendations from the meeting.

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ITEMS FOR NOTING cont’d 4

Report/Committee Name: Officer: Brief explanation:

Aboriginal and Torres Strait Islander Advisory Committee Theonie Tacticos The Aboriginal and Torres Strait Islander Advisory Committee held its second meeting on 18 February at Council Chambers. The minutes from the meeting are in Attachment 4. The aim of the Aboriginal and Torres Strait Islander Advisory Committee is to provide Council with advice and information on issues facing the Aboriginal and Torres Strait Islander community and on the development and implementation of Council’s Aboriginal and Torres Strait Islander plan. Councillor Langdon chaired the meeting and Cr Mulholland also attended the meeting. Three committee members attended the meeting. There were no recommendations from this meeting

Report/Committee Name: Officer: Brief explanation:

Multicultural Advisory Committee India Mortlock The Multicultural Advisory Committee 22 February 2016 at Council Chambers. The minutes from the meeting are at Attachment 5. The aim of the Multicultural Advisory Committee is to provide Council with advice and information on issues facing the Multicultural community and on the development and implementation of Council’s Multicultural Plan. Councillor Di Pasquale chaired the meeting and Councillor Langdon, Cr Steven Briffa, Cr Tom Melican and Cr Mulholland also attended the meeting. Six committee members attended the meeting. Inga Peulich MLC and Mary Wooldridge MP also attended the meeting. There were no recommendations from the meeting for Council’s consideration.

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6.5

Performance - Use Our Resources Wisely

6.5

ITEMS FOR NOTING contâ&#x20AC;&#x2122;d 6

Report/Committee Name: Officer: Brief explanation:

Disability and Inclusion Advisory Committee Shawn Neilsen The Disability and Inclusion Advisory Committee met on Wednesday 24 February 2016 in the Rosanna meeting rooms. The minutes from the meeting are in Attachment 6. The aim of the Disability and Inclusion Advisory Committee is to provide Council with advice and information on issues facing people with disabilities and on the development and implementation of Councilâ&#x20AC;&#x2122;s Disability Action Plan. Councillor Mulholland chaired the meeting and Councillor Langdon also attended the meeting. Eight committee members attended the meeting. The main points of discussion at this meeting were the introduction of the National Disability Insurance scheme and the work Council is undertaking to prepare for the scheme. There were no recommendations from this meeting.

ATTACHMENTS No.

Title

Banyule Disability and Inclusion Advisory Committee Minutes - 9 12 2015

274

Banyule Age-friendly City Advisory Committee Minutes February 2016

277

LGBTI Advisory Committee Minutes 16 02 2016

282

Aboriginal and Torres Strait Islander Advisory Committee - Minutes - 18 2 16

285

Multicultural Advisory Committee - Minutes - 22 2 16

290

Banyule Disability and Inclusion Advisory Committee Minutes - 24 02 2016

294

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6.6

ASSEMBLY OF COUNCILLORS

Author:

Ellen Kavanagh - Governance Officer, Corporate Services

6.6

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

Date of Assembly:

4 April 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 4 April 2016 (excluding confidential items) as listed below: 1.1 Sherwood Road, Eaglemont - Petition for the review of Paid Parking 1.2 Petition in relation to proposed amendments to Planning Permit P101/2014 for a performing Arts centre at Loyola College, 325 Grimshaw Street, Watsonia 2.1 Review Advocacy Approach to Bullying 2.2 VetRide - Consideration of support 3.1 Chandler Highway widening 4.1 Signing the International Charter for Walking 4.2 North East Link - Quarterly Report 4.3 Construct a second double storey dwelling adjacent to the existing dwelling at 5 Stone Court, Viewbank 4.4 Amendment to Planning Permit P101/2014 for additional days and hours at Loyola College Performing Arts Centre, 325 Grimshaw Street, Watsonia 4.5 Leith Walk, Macleod â&#x20AC;&#x201C; Receive submissions on proposed permanent road closure 4.6 Consent Order for Planning Application 6/67-75

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6.6

ASSEMBLY OF COUNCILLORS cont’d

Councillors Present:

Staff Present:

Others Present: Conflict of Interest:

The Mall, Heidelberg West (P194/2015) 5.1 50th Anniversary of Long Tan 6.1 14-18 Livingstone Street, Ivanhoe - Proposed Sale of Land 6.2 Kindergartens - Proposed Leases 6.3 Special Meeting for Councillor Code of Conduct Review 6.4 One Flintoff Benefits Realisation 6.5 Assembly of Councillors 7.1 Sealing of Documents 4 April 2016 8.1 Level Crossing Removal Consultation 8.2 Defence Force School of Signals (DFSS) Exercising Freedom of Entry Ceremony to Banyule 8.3 Use of Ethical Paper 8.4 Olympic Village 60th Anniversary History Project Steve Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Vivien Ferlaino – Governance & Information Coordinator Joel Elbourne – Manager Urban Planning & Building Joseph Tabacco – Manager Property & Economic Development Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Cr Jenny Mulholland - Item 2.1 Cr Mark Di Pasquale - Item 2.2 Cr Tom Melican - Item 2.2

RECOMMENDATION That the Assembly of Councillors report be received.

ATTACHMENTS Nil

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6.7

PROPOSED LOCAL GOVERNMENT (ELECTORAL) REGULATIONS 2016 SUBMISSION

Author:

Vivien Ferlaino - Governance Co-ordinator, Corporate Services

6.7

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY The State Government released a discussion paper on 5 April proposing changes to the Local Government (Electoral) Regulations 2016. Submissions are due on 6 May. The MAV have indicated they will be preparing a submission and will be circulated to members for feedback. At the time of writing this report Council has not received the current MAV submission. The timelines are very tight with only one month allowed to provide input. The MAV have indicated their disappointment with the short consultation period considering the regulations are so significant in terms of the impact they will have on the election process, the candidates and the voters. The regulations propose to: • • •

Remove candidates preferences from postal ballot papers for postal elections Increase candidate statement words for postal elections Accept postal votes in both attendance and postal elections up to 9 days after election day

Council has previously made a submission on the electoral review in 2013 and some of these matters were addressed in the review and Council’s submission. A submission be made to Local Government Victoria in support of the proposed changes to the new regulations. RECOMMENDATION That Council make a submission to Local Government Victoria with Council: a)

Confirming its previous resolution in the removal of candidates preferences/how to vote cards in ballot packs in postal elections and supporting the increase in candidates statements words;

Supporting the acceptance of postal votes up to 9 days after election day; and

Supporting the other proposals outlined in the proposed regulations.

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6.7

PROPOSED LOCAL GOVERNMENT (ELECTORAL) REGULATIONS 2016 SUBMISSION cont’d Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”. BACKGROUND The current Local Government (Electoral) Regulations 2005 are due to expire before the 2016 general elections and new regulations must be made. The state government have issued a discussion paper and the main points are discussed below. As Council has resolved to conduct the election by attendance voting some of the issues do not apply as they are only applicable to postal elections. Council has previously made a submission on these matters during the State Government electoral review in Local Government in 2013 and Council may seek to reaffirm its position on these matters. CANDIDATES INDICATIONS OF PREFERENCES – POSTAL ELECTIONS Proposal: candidates indications of preferences no longer be included in postal ballot packs sent to voters at postal elections. Argument that there is a conflict in the role of the VEC as the independent and impartial election service provider in distributing the preferences of candidates in the same packs as those containing the election ballot papers. It is seen as a campaigning tool for candidates which effectively provides for campaigning at no costs to them (instead being a cost to ratepayers). It is open to misuse if people nominate for the purpose of directing preferences to another candidate instead of genuinely seeking office themselves. No other Australian jurisdiction allows for inclusion of candidates preferences in postal ballot packs in council elections. Discontinuing inclusion allows of candidate preferences in postal ballot packs may, however, lead to a higher level of informal voting due to voter’s general use of them to guide voting at postal elections. Councils previous resolution on this matter In 2013 Council made a Local Government Electoral review submission that information about candidates should be contained in a set template which candidates must complete including political party membership, contact details, community experience, qualifications and other basic information and to be made available on the VEC website. Council, however, submitted the position that no candidate statements or ‘how to vote’ cards should be printed by the VEC.

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6.7

PROPOSED LOCAL GOVERNMENT (ELECTORAL) REGULATIONS 2016 SUBMISSION cont’d CANDIDATE INFORMATION FOR VOTERS – POSTAL ELECTIONS Increase in candidate statements sent in ballot packs from 150 words to 200 words. Issues: Voters feedback in council elections highlighted the lack of adequate information about the skills, qualifications and experience of candidates contesting the election. A potential solution is to require all candidates to complete a statement which provides voters with objective, comparable information. Candidates would reserve their right to not complete the template but their failure to respond would be made available to voters. EXTENSION OF TIME FOR RECEIPT OF POSTAL VOTES – APPLICABLE TO BOTH ATTENDANCE AND POSTAL ELECTIONS

Proposal to accept votes cast by post to be received up to nine (9) days following election day. This new provision would be in line with state elections and alleviate concerns in mail delivery punctuality. This would mean that official election results would be delayed and Councillors sworn in later, however, it minimises the impact of slower mail processing and increases the voter participation rate. OTHER PROPOSED CHANGES are outlined below and further detail is provided in the attachment: • • • • •

Voters at attendance elections may apply for a pre-poll postal vote electronically (current process through post or fax) Candidates at Postal elections will be able to submit their candidates statements electronically A person (other than a state enrolled voter) will be allowed to check their entitlement to be enrolled to vote with Council, state enrolled voters can enquire directly with the VEC at any time The VEC will be able to conduct a count of ballot papers outside the municipality without requiring prior consent from Council The VEC will assume custody of election materials after the election (currently CEO takes custody).

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. TIMELINES Submissions must be made by 6 May 2016.

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6.7

PROPOSED LOCAL GOVERNMENT (ELECTORAL) REGULATIONS 2016 SUBMISSION contâ&#x20AC;&#x2122;d CONCLUSION Council has an opportunity to make a submission to Local Government Victoria on the proposed Local Government (Electoral) Regulations 2016, submissions must be made by 6 May 2016. Council has previously indicated by resolution and submission to the 2013 electoral review its stance on candidates preferences seeking removal from postal ballots packs and the provision of better information about candidates to be disseminated. The acceptance of postal votes 9 days after election day is in line with state government elections and provides for issues relating to mail delivery and increased voter participation.

ATTACHMENTS No.

Title

Local Government (Electoral) Regulations 2016 - Proposed Changes

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Page 299

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7.1

SEALING OF DOCUMENTS

Author:

Ellen Kavanagh - Governance Officer, Corporate Services

7.1

Sealing of Documents

RECOMMENDATION That the Common Seal of the Banyule City Council be affixed to the Instrument of Authorisation for Joshua Newton. The following documents require the affixing of the Common Seal of Council: 1

PARTY\PARTIES: OFFICER: FILE NUMBER: DOCUMENT: BRIEF EXPLANATION:

Banyule City Council Ellen Kavanagh F2015/1774 Instrument of Authorisation Pursuant to section 224 of the Local Government Act 1989 a Council may appoint any person other than a Councillor to be an authorised officer for the purposes of the administration and enforcement of any Act, regulations or local laws which relate to the functions and powers of the Council. Officers who undertake the Statutory role of Planner and Planning Enforcement Officers require Authorisation pursuant to the Local Government Act and Planning and Environment Act. Authorisation pursuant to the Planning & Environment Act must be exercised by Council. An authorised officer has the power to: •

•

Demand the name and address of a person who has committed, or who the authorised officer reasonably suspects has committed or is about to commit, an offence against any Act, regulation or local law in respect of which he or she is appointed. To enter land at any reasonable time and to enforce the Planning and Environment Act.

The Instrument of Authorisation for Joshua Newton requires the Council Seal.

ATTACHMENTS Nil

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8.1

CONSIDERATION OF AIR CONDITIONING UNITS IN DEVELOPMENT OUTCOMES

Author:

Cr Craig Langdon

8.1

Notice of Motion

TAKE NOTICE that it is my intention to move: â&#x20AC;&#x153;That a Report be presented to Council which considers: a)

The planning policy context and any other relevant policy or legislation in relation to the location and operation of air conditioning units.

The benefits of establishing guidelines and standard conditions for Planning Permits to have regard to the placement of air conditioning units.â&#x20AC;?

Explanation Air conditioning units installed on first floors and above can be unsightly and also disrupt the amenity of nearby dwellings with noise while they are being used. While not all development in Banyule requires a Planning Permit, Council should consider whether there is an opportunity to improve development outcomes when a permit is required so that air conditioning units are located appropriately.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS No.

Title

Example of air conditioning units

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Page 307

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8.2

GREAT FOREST NATIONAL PARK

Author:

Cr Craig Langdon

8.2

Notice of Motion

TAKE NOTICE that it is my intention to move: “That a report be presented to Council regarding the proposal to create a Great Forest National Park in the Central Highlands to the east of Melbourne. The report is to include consideration of advice from Council’s Environment Advisory Committee and Economic Development Department.” Explanation There is a proposal being developed for submission to the Victorian State Government to create a Great Forest National Park in the Central Highlands of Victoria. The creation of the Great Forest National Park would entail the amalgamation of a range of existing State and National reserves and other land under the one reserve. It is proposed that a report be presented to Council considering any environmental or economic impacts, and making a recommendation as to whether Council should support the proposal for the creation of the Great Forest National Park.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

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8.3

WATSONIA STATION INFRASTRUCTURE AND AMENITY IMPROVEMENTS

Author:

Cr Rick Garotti

Ward:

Grimshaw, Bakewell

NOTICE that it is my intention to move: â&#x20AC;&#x153;That Council seek a report at the next Council meeting: 1.

Considering writing to local residents in Watsonia, Watsonia North, Bundoora and Yallambie advise of its strong support for improvements to the amenities and infrastructure at Watsonia Station and the advocacy it is undertaking to see improvements delivered.

The letter should include a brief survey, with a reply paid envelope for responses, on the nature and priority of potential improvements that could be considered at Watsonia Station including the installation of lift, improvements to toilet facilities and bike facilities. The survey results will inform future advocacy on this matter.

The letter should be coordinated with the two Ward Councillors and distributed under their names on behalf of the Council.â&#x20AC;?

Explanation The Ward Councillors have received a number of queries from local residents regarding infrastructure and amenity improvements at Watsonia Station and the advocacy Council is undertaking to support such works. This resolution will ensure that Council responds to the advocacy requests from the community. A report to Council would provide further detail on these matters.

CR RICK GAROTTI Grimshaw Ward

CR MARK DI PASQUALE Bakewell Ward

ATTACHMENTS Nil

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8.3

Notice of Motion

8.4

TRAFFIC AND CAR PARKING PACKAGE OF INITIATIVES IN THE VICINITY OF LOYOLA COLLEGE, WATSONIA

Author:

Cr Rick Garotti

Ward:

Grimhsaw

TAKE NOTICE that it is my intention to move that: “1.

A report is prepared which considers the following traffic and parking ''package" in the area around Loyola College that builds on current traffic and parking management arrangements: a)

Rolls-out on-street line markings (“hockey sticks”) in appropriate areas, based on officer assessment, that show motorists where to park their cars so that parked cars do not impede resident access to their drive-ways.

Provides a brochure, or appropriate details, on how residents can report to Council instances where parked cars are restricting drive-way access and/or in breach of local parking restrictions. This brochure should include appropriate Council contact details (number/email) as well as details on what information residents should provide to support Council enforcement efforts.

Reconsiders the introduction of parking restrictions in Loyola Court and Regis Court to deter parking by Loyola College students in these courts. This should involve consultation with the residents in these courts including a consultation forum with the Ward Councillor at the Watsonia Library.

Maintenance of a register of all resident complaints that are received regarding traffic and parking issues by Council in the area around Loyola College over a 12-month period to track the success of this package as well as previous traffic and parking interventions that have been delivered by Council.

Council undertakes regular parking enforcement "blitzes" in the area by Council parking officers to promote compliance with local parking restrictions.

Council undertake proactive, positive and supportive engagement with Loyola College to encourage greater use of their onsite parking and to encourage enhanced communications from the College to parents on the appropriate arrangements for school drop-off and pick-up.

Report back to Council in late 2017 on traffic and parking in the area around Loyola College. This report should include details on the dates and outcomes of the local enforcement ''blitzes."

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8.4

Notice of Motion

8.4

Notice of Motion

TRAFFIC AND CAR PARKING PACKAGE OF INITIATIVES IN THE VICINITY OF LOYOLA COLLEGE, WATSONIA contâ&#x20AC;&#x2122;d 5.

Write to all local residents regarding this traffic and parking management package as well as the outcomes of the recent planning permit variation application from Loyola College that was considered by Council. All elements of the letter, including its distribution area, should be coordinated with the Ward Councillor. The letter should be distributed on the Ward Councillor's letterhead as the local representative on behalf of the Council.â&#x20AC;?

Explanation The Ward Councillor has received significant correspondence from local residents around Loyola College regarding traffic, parking and planning. Local residents are seeking leadership from Council to address their concerns. This resolution will ensure a report is considered so that Council is able to respond as effectively as it can to resident needs.

CR RICK GAROTTI Grimshaw Ward ATTACHMENTS Nil

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8.5

CCTV PROPOSAL - CATALINA STREET, HEIDELBERG WEST, TO THE DAREBIN CREEK AND THE FOOTBRIDGE TO NORTHLAND

Author:

Cr Craig Langdon

8.5

Notice of Motion

TAKE NOTICE that it is my intention to move: “That: (1)

Council prepare a report on installing CCTV cameras on the main pathway from Catalina Street, Heidelberg West, to the Darebin Creek and the footbridge to Northland. The report give consideration to: (a) (b) (c) (d)

pedestrian safety along the path; the dumping of rubbish; policing of the illegal use of "monkey" bikes and acts of vandalism; and security in relation to the main Olympic Park facility (Heidelberg Uniting Soccer Club)

(2)

The views of the Police, the Heidelberg Uniting Soccer Club and the other users of the facilities and local residents be sought.

(3)

The costs be considered as part of the 2016/17 Budget.”

Explanation Over the past few years the amount of dumped rubbish within Olympic Park has increased. The rubbish not only consists of car or trailer loads, but professional dumping. Two years ago, well over 10 truck loads of clay and rubble was dumped in the car park behind the Pavillon. This was removed at considerable cost to Council. The issue of illegal "monkey" bikes has been reported for years and the bridge is often used as an escape route when the police attend. While policing "monkey" bikes is not within Council's jurisdiction, cameras may assist the Police. The area is also used to dump large volumes of shopping trolleys. Northland/City of Darebin has recently installed cameras on their side of the footbridge and the installation of cameras on the Banyule side would make it a consistent approach. The pathway has recently had the lighting upgraded from Catalina Street to the footbridge to ensure residents safety. However, recent events have no doubt heightened residents’ concern for safety of the pathway and this may assist in reducing their fears.

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8.5

Notice of Motion

CCTV PROPOSAL - CATALINA STREET, HEIDELBERG WEST, TO THE DAREBIN CREEK AND THE FOOTBRIDGE TO NORTHLAND cont’d

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

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ATTACHMENTS

4.1

Heidelberg and Bell Street Mall Parking Plan Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6

4.2

Renaming the Reserve in Casey Crescent, Viewbank Attachment 1 Attachment 2 Attachment 3

6.1

Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6

Banyule Disability and Inclusion Advisory Committee Minutes - 9 12 2015 ...................................................................... 274 Banyule Age-friendly City Advisory Committee Minutes February 2016 ............................................................................... 277 LGBTI Advisory Committee Minutes 16 02 2016 .......................... 282 Aboriginal and Torres Strait Islander Advisory Committee Minutes - 18 2 16........................................................................... 285 Multicultural Advisory Committee - Minutes - 22 2 16 .................... 290 Banyule Disability and Inclusion Advisory Committee Minutes - 24 02 2016 .................................................................... 294

Proposed Local Government (Electoral) Regulations 2016 - Submission Attachment 1

8.1

Councillor Motions - Update Report............................................... 259

Items for Noting Attachment 1

6.7

Consultation Letter ........................................................................ 255 Information Sheet .......................................................................... 256 Survey ........................................................................................... 257

Councillor Motions - Status Update Attachment 1

6.5

Heidelberg and Bell Street Mall Parking Plan .................................. 78 Heidelberg and Bell Street Mall Parking Plan – Appendices A & B – Implementation Plan and Economic Analysis....................... 194 Heidelberg and Bell Street Mall Parking Plan – Appendices C & D – Draft Parking Overlays and Maps..................................... 216 Heidelberg and Bell Street Mall Parking Plan - Feedback Summary - April 2016.................................................................... 225 Heidelberg and Bell Street Mall Parking Plan – Parking Rates Comparison......................................................................... 239 Banyule Planning Scheme Clause 52.06 - Car Parking ................. 241

Local Government (Electoral) Regulations 2016 - Proposed Changes........................................................................................ 299

Consideration of Air Conditioning units in development outcomes Attachment 1

Example of air conditioning units ................................................... 307

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