Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 14 June 2016 commencing at 7.45pm
MINUTES
PRESENT ..............................................................................................................................3 APOLOGIES..........................................................................................................................3 LEAVE OF ABSENCE ...........................................................................................................3 CONFIRMATION OF MINUTES.............................................................................................3 DISCLOSURE OF INTERESTS .............................................................................................4 1. PETITIONS......................................................................................................................4 1.1 Volunteers of Banyule and Banyule Support and Information Centre (BANSIC) Funding ..................................................................................................4 4.2 Infrastructure Victoria 30 Year Strategy - Draft Submission ....................................5 5.1 Petrie Park and RattRay Reserve Master Plan .......................................................6 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ......................................7 6.4 Items for Noting ......................................................................................................7 8.2 North East Link Advocacy .......................................................................................8 4.1 91 Darebin Street, HEIDELBERG - Construction of a multi level mixed use development ...........................................................................................................8 10.1 Orlando Victims Remembered at Banyule ............................................................17 10.2 Safety on Rosanna road .......................................................................................18 2.1 Rates Hardship Assistance Policy.........................................................................19 2.2 2017 - 2018 Community Sport Infrastructure Fund................................................20 3. PLANET – ENVIRONMENTAL SUSTAINABILITY .......................................................21 3.1 Indian Myna Bird Control.......................................................................................21 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT..............................22 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ...................22 6. PERFORMANCE - USE OUR RESOURCES WISELY..................................................23 6.1 Adoption of Banyule's City Plan 2013-2017 (Year 4).............................................23 6.2 Adoption of Banyule's Budget for the period 1 July 2016 to 30 June 2017 ............24 6.3 Return of the 2016 General Re-valuation..............................................................26 6.5 Reappointment of the Chief Executive Officer.......................................................27
These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
7. SEALING OF DOCUMENTS .........................................................................................27 7.1 Sealing of Documents...........................................................................................27 8. NOTICES OF MOTION..................................................................................................28 8.1 Dedication and launch of new Reserve celebrating Vin Heffernan OAM ...............28 8.3 Banyule Aboriginal and Torres Strait Islander Remembrance ...............................28 9. GENERAL BUSINESS ..................................................................................................29 9.1 3rd IFTAR Ramadan Dinner at the Bell Street Mall ...............................................29 9.2 Bell Street Mall - CCTV Upgrade ..........................................................................29 9.3 Tribute to Eric Rosario ..........................................................................................29 10. URGENT BUSINESS.....................................................................................................30 CLOSURE OF MEETING TO THE PUBLIC.........................................................................30
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
EXTENSION OF PUBLIC FORUM Resolution That the Public Forum be extended until 8.00pm. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
EXTENSION OF PUBLIC FORUM Resolution That the Public Forum be extended until 8.05pm. Moved: Cr Tom Melican Seconded: Cr Steven Briffa
CARRIED
The Meeting opened at 8.08pm.
Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.
Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland. Apologies Cr Rick Garotti
Leave of Absence Nil
Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 30 May 2016 Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
CARRIED
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14 JUNE 2016
Disclosure of Interests The Chief Executive Officer declared a personal interest in item 6.5 Reappointment of the Chief Executive Officer.
PROCEDURAL MOTION Resolution That items 1.1, 4.2, 5.1, 6.4, 8.2, 4.1 and 10.1 be considered before all other items to allow for speakers. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
CARRIED
1. PETITIONS 1.1
VOLUNTEERS OF BANYULE AND BANYULE SUPPORT AND INFORMATION CENTRE (BANSIC) FUNDING
Mr Ian Parker spoke to the item.
EXECUTIVE SUMMARY A petition with 737 signatures has been received. Of those 737, 12 signatures were incomplete due to insufficient information being provided. For the purpose of this report all signatures will be accepted as valid. The petition prayer is as follows: “We, the undersigned, petition or request Council to maintain crucial ongoing funding for Volunteers of Banyule (VOB) and Banyule Support and Information Centre (BANSIC). The work undertaken by these great organisations to the ultimate benefit of the Banyule community must be supported by Council in a permanent, ongoing way. Please provide these great organisations with the funding certainty they need.” Both VOB and BANSIC have made a submission to the draft 2016/17 Council budget process seeking financial support to each organisation. These submissions will be considered as part of the budget process.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
Resolution (CO2016/183) That Council: 1.
Receives and notes the petition.
2.
Consider the budget submission for financial support received from Volunteers of Banyule and BANSIC as part of the 2016/17 budget process.
3.
Write to Petitioners advising of the background decisions relating to this matter.
4.
Advise the primary petitioner accordingly.
Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale
4.2
CARRIED
INFRASTRUCTURE VICTORIA 30 YEAR STRATEGY - DRAFT SUBMISSION
Mr Dennis O’Connell spoke to the item. EXECUTIVE SUMMARY Infrastructure Victoria has recently released an options paper ‘All Things Considered’, which considers the short, medium and long term infrastructure needs across the state. This encompasses a wide range of themes, including recreation, energy, transport, environment and health services, and will feed into a future 30 year infrastructure strategy for the State. There are a number of cultural, sporting, recreation, education, environment and transport infrastructure initiatives in the paper that directly and indirectly affect Banyule. It is considered appropriate that Council make a submission to Infrastructure Victoria. Resolution (CO2016/184) That Council make a submission (Attachment A) to Infrastructure Victoria in relation to the options paper ‘All Things Considered’ released in May 2016, outlining: -
-
The importance of a ‘whole of government’ approach to infrastructure planning. The safety, congestion and amenity impacts of through traffic on Rosanna Road and Greensborough Highway, and the importance of an orbital North East Link in alleviating these concerns. Support for the public and active transport infrastructure initiatives identified in the options paper. The importance of a framework on the use of community space shared use agreements, and the integrated use of these facilities. Community and transport infrastructure accessibility and the promotion of universal design. Support for a number of environment and water initiatives, including further opportunities for stormwater harvesting.
Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
5.1
14 JUNE 2016
PETRIE PARK AND RATTRAY RESERVE MASTER PLAN
Ms Melissa Baddeley spoke to the item. EXECUTIVE SUMMARY In January 2015, Council appointed SGL Consulting Group Pty Ltd (SGL) to work with the community and Council to develop a master plan for Petrie Park and Rattray Reserve, Montmorency. The objective of the project was to prepare a master plan for Petrie Park and Rattray Reserve to ensure the best outcomes for the community, with improved facilities, better linkages and access, and a long term sustainable plan for the precinct. Extensive consultation occurred throughout 2015 and 2016 with community and sporting groups at Petrie Park and Rattray Reserve, local schools and businesses, Councillors, Council officers and local residents of Montmorency to assist with the development of the master plan. Ten (10) submissions were received during the final community consultation phase, largely in support of the plan, with some minor suggestions; however there was no major drive for change. Key themes primarily related to ‘Access and Egress’, ‘Pathways’ and ‘Community Buildings’. There is one (1) change which has been included into the final plan for Petrie Park relating to ‘Pathways’ and that is to consider a slight re-alignment of the informal pedestrian entry from Ripper St into Petrie Park. This will be explored during detailed design of the path network. The estimated cost to implement all elements of the master plan including a 10% contingency is $3,082,260 excluding GST. This includes a Council contribution of $1,000,000 to the proposed multi-purpose community facility within Petrie Park. The final master plan meets the objectives of the master plan project, has acknowledged and responded to community feedback and once adopted, will help guide reserve and facility improvements in the future. Resolution (CO2016/185) That Council: 1.
Adopt the (attached) Master Plan for Petrie Park and Rattray Reserve.
2.
Refer projects and cost estimates within the Master Plan to future capital work budgets.
Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT See Procedural Motion on Page 4.
6.4
ITEMS FOR NOTING
Mr Roger Fyfe spoke to the item. RECOMMENDATION That Council note the following: 1.
Banyule Environment Advisory Committee (BEAC) April 2016 Notes.
2.
Banyule Environmental Advisory Committee (BEAC) May 2016 Notes.
3.
Response received on the Chandler Highway Widening resolution of Council.
4.
Response received on the Planning Penalties for Illegal Tree removal resolution of Council.
Resolution (CO2016/186) That Council note the: 1.
Banyule Environment Advisory Committee (BEAC) April 2016 Notes.
2.
Banyule Environmental Advisory Committee (BEAC) May 2016 Notes.
3.
Response received on the Chandler Highway Widening resolution of Council.
4.
Response received on the Planning Penalties for Illegal Tree removal resolution of Council.
Moved: Cr Mark Di Pasquale Seconded: Cr Craig Langdon
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
CARRIED
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8.2
14 JUNE 2016
NORTH EAST LINK ADVOCACY
Cr Craig Langdon submitted a Notice of Motion. Ms Natasha Reifschneider spoke to the item. Resolution (CO2016/187) That Council: 1.
Write to Nillumbik Shire Council seeking their support in advocating to the State Government and VicRoads to share their planning work to date on the North East Link and engage with both Councils in future planning for the project.
2.
The Mayor and the Chief Executive Officer of the Nillumbik Shire Council be invited to meet with the Mayor and Chief Executive Officer of Banyule City Council to discuss how best to collaborate on this matter.
Moved: Cr Tom Melican Seconded: Cr Craig Langdon
4.1
CARRIED
91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT
Ms Julie Macpherson, Ms Barbara Smith AM, Dr Erdogan Koken, Mr Grant Davies, Mr Stephen Coleiro, Mr Kevin Biaggini and Mr Dennis O’Connell spoke to the item. EXECUTIVE SUMMARY It is proposed to construct a building extending to six storeys in height above two levels of basement car parking on the site, which is located on the corner of Darebin Street and Powlett Street. The building will accommodate a total of 37 apartments and a two practitioner medical centre, with 47 parking spaces provided. The height of the building will exceed the preferred height by between 7 metres and 9 metres, with the greatest height proposed at the eastern side of the site. However, the proposed building is considered to respond appropriately to both the neighbouring properties and the street. On this basis the proposal should be supported but acknowledging the extent of car parking reduction, the applicant should be required to make a contribution towards the provision of public parking within the Heidelberg Activity Centre. Resolution (CO2016/188) That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves to issue a Notice of Decision to Grant a Planning Permit in respect of Application No. P1135/2015 for Buildings and works to construct a multi dwelling development (up to 6 storeys) including 37 apartments within a Design and Development Overlay; and, a reduction in the standard car parking requirements associated with Dwelling and Medical Centre uses at 91 Darebin Street HEIDELBERG subject to the following conditions:
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
Plans 1.
Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show: (a)
The provision of additional screening to restrict overlooking of the abutting properties to the south and east, including: (i)
The south facing Apartment 207 dining room window;
(ii)
The south-east facing section of balcony to Apartment 207;
(iii)
Extend the proposed screening to Balcony 306 to the south and south-east (but not necessarily the curved section facing south-west)
(iv)
The balconies of Apartments 401 and 404, from a point approximately 14m from the Darebin Street frontage, along the eastern façade and to a point approximately 10m from the Powlett Street frontage.
Screening should be designed to focus views toward the broader area, rather than preventing outlook, and up to 25% transparency in the view towards the adjoining properties will be acceptable. In some instances, use of planter boxes or similar to prevent access to the outer edge of a balcony may be sufficient to screen overlooking. (b)
The annotation of the floor plans to reflect the screening indicated to the south facing balcony of Apartment 306 that is shown on the southern elevation.
(c)
The relocation of air conditioning units from individual balconies to a rooftop plant area with the provision of appropriate visual and acoustic baffling to be provided.
(d)
Detailed elevations of the proposed service facilities within the frontage setback to Darebin Street, including screening or other detailing to minimise the impact of the facilities upon the streetscape.
(e)
Details of the proposed “stop and go” system to manage vehicular movements between Basement 1 and Basement 2.
(f)
The provision of appropriate information to confirm accessibility of apartments for large items of furniture, with modification to the stair well and/or lift if required.
(g)
An increase in the amount of usable secluded private open space provided for Dwellings 107, 201, 207-209, 301 and 307-309, such that each dwelling is either provided with either: (i)
A minimum of 8m2 with a minimum width of 1.6m; or
(ii)
A minimum open space width of 1.0m, with no reduction in the width of remaining balcony areas.
The modifications shall not result in a reduction in the minimum setback of the proposed balconies to Powlett Street. (h)
The provision of appropriate details to verify that at least seven (7) dwellings are to incorporate compliance with Council’s Livable Housing Guidelines;
(i)
The landscape plan modified to include details of: (i)
Planting throughout the site, including within all balcony planter boxes;
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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(j)
(k)
14 JUNE 2016
(ii)
The location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill.
(iii)
Location, details and cross section drawings of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Management Plan and STORM report, with reference to connection details on the engineering plans
The allocation of parking spaces, which is to include: (i)
One space for each one- and two-bedroom dwelling;
(ii)
A minimum of one space for each three-bedroom dwelling;
(iii)
Three staff parking spaces for the medical centre; and
(iv)
A minimum of two shared visitor parking spaces.
Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i)
The use of an On-site Stormwater Detention (OSD) system;
(ii)
The connection to the Council nominated legal point of discharge;
(iii)
The outfall drainage works necessary to connect the subject site to the Council nominated Legal Point of Discharge;
(iv)
The integration, details and connections of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Management Plan and STORM report and include drainage details as a result of landscaping.
Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided. (l)
The Tree Preservation Fencing in accordance with Condition 15 of this permit;
(m)
The Sustainable Management Plan (SMP) amended to incorporate:
(n)
(i)
Reference to the use of a rooftop air conditioning plant;
(ii)
Measures to discourage the use of clothes dryers.
All sustainable design features indicated in the submitted SMP. Where sustainable design features outlined in the SMP cannot be visually shown, include a notes table providing details of the requirements (i.e. energy and water efficiency ratings for heating/cooling systems and plumbing fittings and fixtures, etc)
General 2.
The use and development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
3.
4.
14 JUNE 2016
Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be commenced until: (a)
The Construction Management Plan required by Condition 5 has been submitted to, and approved by, the Responsible Authority.
(b)
The Section 173 Agreement required by Condition 13 has been entered into and registered on Title;
(c)
The tree protection measures required by Condition 15 are installed to the satisfaction of the Responsible Authority.
(d)
The Waste Management Plan required by Condition 17 of this permit has been submitted to and approved by the Responsible Authority.
Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, replacement of street trees).
Construction Management Plan 5.
Before the development starts, a Construction Management Plan must be prepared and submitted to the Responsible Authority for approval. The plan must be to the satisfaction of the Responsible Authority. Once approved, the plan must be implemented to the satisfaction of the Responsible Authority. The plan must address the following issues: (a)
measures to control noise, dust and water runoff;
(b)
prevention of silt or other pollutants from entering into the Council’s underground drainage system or road network;
(c)
the location of where building materials are to be kept during construction;
(d)
site security;
(e)
maintenance of safe movements of vehicles to and from the site during the construction phase;
(f)
on-site parking of vehicles associated with construction of the development;
(g)
wash down areas for trucks and vehicles associated with construction activities;
(h)
cleaning and maintaining surrounding road surfaces.
Baffled lighting 6.
Outdoor lighting must be designed, baffled and located to the satisfaction of the Responsible Authority such that no direct light is emitted outside the boundaries of the subject land.
Restrictions on Use 7.
Unless otherwise approved in writing by the Responsible Authority, at no time may more than two (2) practitioners operate or conduct consultations in the Medical Centre.
8.
Unless otherwise approved in writing by the Responsible Authority the proposed Gymnasium, Theatre and Library/Function Room indicated on the plans supplied is to be made available for use by occupants of the building only, and is not to be utilised for commercial purposes or private functions.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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9.
14 JUNE 2016
The use permitted by this permit must not, in the opinion of the Responsible Authority, adversely affect the amenity of the locality by reason of the processes carried on; the transportation of materials, goods or commodities to or from the subject land; the appearance of any buildings, works or materials; the emission of noise, artificial light, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, or oil; the presence of vermin, or otherwise.
Car Parking / Access 10.
Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.
11.
Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.
12.
Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.
Section 173 Agreement 13.
Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of the development hereby permitted, the owner/s of the land at 91 Darebin Street, Heidelberg must enter into an Agreement under Section 173 of the Planning and Environment Act 1987 with the Responsible Authority which requires that: Additional Car Parking Provision or Contribution (a)
A minimum of ten additional car parking spaces are to be provided by the owners within the Heidelberg Major Activity Centre close to the subject site in association with the increased medical component of the use to the satisfaction of the Responsible Authority prior to commencement of the use. Where suitable spaces are not provided, Council will accept a cash payment inlieu of providing the car parking to be used by Council for car parking or reserve landscaping purposes. The contribution details are as follows:
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(i)
The amount to be provided must be to the satisfaction of Council but will be no greater than the average direct cost of providing for ten car spaces within the Heidelberg Major Activity Centre close to the site including land and construction cost;
(ii)
Unless otherwise agreed in writing by Council, the cash payment is to be provided prior to the commencement of the use.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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Parking Provision for Residential Apartments (b)
The owner acknowledges that and will bring to the attention of all tenants of the residential components of the subject site that there should be no expectation of obtaining permanent car parking, whether or not, in the vicinity of the development hereby approved and that there will be no entitlement to on street parking by way of parking permits. Tenants are encouraged to utilise alternative means of transport or park within existing parking restrictions.
Waste Collection (c)
The owner acknowledge that all refuse and recycling collection will occur by way of a private contractor in accordance with the approved Waste Management Plan.
A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner. Tree Protection / Landscaping 14.
15.
Except with the further written consent of the Responsible Authority, no vegetation (other than that indicated on the endorsed plan, or exempt from planning permission under the provisions of the Banyule Planning Scheme) shall be damaged, removed, destroyed or lopped. Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of works (including demolition) on the site Tree Preservation Zones must be established around Trees 4, 5 and 6. You must contact Council’s Development Planning Arborist on 9457 9808 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained to the satisfaction of the Responsible Authority, and meet the following requirements: (a)
Extent Tree Preservation Zones are to be provided to the extent of the Tree Protection Zone indicated in the arboricultural report supplied with the application.
(b)
Weed control Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips.
(c)
(d)
Fencing (i)
Vegetation Preservation fences with a minimum height of 1.2 to 1.5 metres and of chain mesh or like fence with 1.8 metre posts (e.g. treated pine) or like support every 3-4 metres and a top line of high visibility plastic hazard tape must be erected around the perimeter of the zone.
(ii)
The posts must be strong enough to sustain knocks from onsite excavation equipment.
(iii)
The fences must not be removed or relocated without the prior consent of the Responsible Authority.
Signage Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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(e)
14 JUNE 2016
Irrigation The area must be irrigated during the summer months with 1 litre of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a weekly basis.
(f)
Access to Tree Preservation Zone (i) (ii)
(iii) (iv)
No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority; No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away from the root zones; No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone; Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.
NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: •
Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;
•
All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques;
•
Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist. Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s. 16.
Unless otherwise agreed in writing by the Responsible Authority, the landscaping areas shown on the endorsed plans must be used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.
Waste Management 17.
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Prior to the commencement of development, a Waste Management Plan must be submitted to and approved by the Responsible Authority. Such plan must specify that collection is to be by way of private contractor and detail: (a)
The location and dimensions of waste areas and allocation for commercial and residential waste.
(b)
The number of bins to be provided and capacity.
(c)
Details of method and frequency of cleaning and maintenance of waste areas.
(d)
Details of ventilation.
(e)
Details of unwanted goods storage.
(f)
Method of waste and recyclables collection including the need to provide for private waste collection services.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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(g)
Hours of waste and recyclables collection.
(h)
Measures to minimise impact upon local amenity.
(i)
Method of presentation of bins for waste collection.
(j)
Strategies for how the generation of waste and recyclables from the development will be minimised.
When approved, the plan will be endorsed and will then form part of the permit and must be complied with at all times. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority. 18.
The waste bin area must be provided prior to the commencement of the use permitted by this permit, maintained and used to the satisfaction of the Responsible Authority and must not be used for any other purpose.
19.
No receptacles for any form of rubbish or refuse (other than public waste bins) may be placed or allowed to remain in view from a public road or thoroughfare except during collection. Odour must not be emitted from any such receptacle(s) so as to cause offence to any person(s) outside the subject land, to the satisfaction of the Responsible Authority.
Time Limits 20.
In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: (a)
The development is not commenced within two years of the date of this permit;
(b)
The development is not completed within four years of the date of this permit.
In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a)
Before the permit expires, or
(b)
Within six months afterwards, or
(c)
Within 12 months afterwards if the development started lawfully before the permit expired.
PERMIT NOTES (A)
Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.
(B)
Additional approvals required Building Permit Required A Building Permit must be obtained prior to the commencement of any works associated with the proposed development.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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14 JUNE 2016
Building over Easements No structure (including but not limited to sheds, retaining walls, eaves, water tanks, paving and landings) shall be built over any easement on the subject land except with the consent of the relevant Responsible Authority. Access to Council Reserve No permission can be granted either temporary or otherwise by Council and/or its employees with respect to access to the adjacent Council owned land (including the road reserve) for any purposes relating to the proposal (eg. parking of surplus vehicles, delivery of materials etc.), without application being made for the requisite permit (ie. Local Law Permit). Supervision of works undertaken on Council Assets Council’s Construction Department must supervise all works undertaken on Council assets within private property, Council Reserves, easements, drainage reserves and/or road reserves, including connection of the internal drainage system to the existing Council assets. Prior to the commencement of any works, an application must be made and a permit received for: •
A “Memorandum of Consent for Works” for any works within the road reserve; and/or
•
A “Drainage Connection Permit” for any works other than within a road reserve. . Asset Inspection Fee
Prior to the commencement of building works on site in accordance with Local Law 1, a non-refundable Asset Inspection Fee is payable to Council for the inspection of existing Council assets. For further information in relation to this process and the relevant fee please contact Council’s Construction Department on 9490 4222. (C)
Ongoing restrictions Tree Protection Zones Requests for the consent or approval of tree protection measures pursuant to Condition 13 should be directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: •
Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;
•
All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques;
•
Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.
Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s. (D)
Action on/for completion Completion of Development Immediately upon completion of the development permitted by this permit, the owner or developer of the subject land must notify Council’s Development Planning Section that the development is complete and complies with all requirements of the permit. The development will then be inspected to ensure compliance.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
An early inspection process will ensure that the subdivision approvals including the Statement of Compliance can be issued without delay. Street Numbering Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan. Residential Noise (spa pump/pool pumps/air-conditioning unit/vacuum unit etc) The operation of the (spa pump/pool pumps/air-conditioning unit/vacuum unit etc) shall comply with the Environment Protection (Residential Noise) Regulations 2008. Prohibited times of use (if audible from a habitable room of a neighbouring property) as specified by the Regulations are: Monday to Friday before 7am and after 10pm Weekends and public holidays before 9am and after 10pm. The operation of the (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc) must not cause a nuisance pursuant to the Public Health and Wellbeing Act 2008. A nuisance may include issues such as noise, odour or any other thing deemed to be a nuisance under the Act. It is recommended that the (spa pump/pool pumps/airconditioning unit/ vacuum unit etc) is not located within close proximity to neighbouring properties and where practicable, enclosed. Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland
CARRIED
10.1 ORLANDO VICTIMS REMEMBERED AT BANYULE Resolution That Council consider an item of Urgent Business to fly the rainbow flag at half-mast on Thursday, 16 June 2016. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
Explanation Banyule Council is shocked at the recent horrific massacre which occurred in Orlando, USA. This crime affects all Australian citizens, and on behalf of Banyule, together with the Banyule LGBTI community, it is requested that Council fly its “Rainbow� flag at half-mast as a sign of respect to all victims, their families and the international community. Resolution (CO2016/189) That the Rainbow flag be flown at half-mast in front of the Ivanhoe Civic Centre Thursday, 16 June 2016. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
CARRIED
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10.2 SAFETY ON ROSANNA ROAD Resolution That Council consider an item of Urgent Business on the Safety of Rosanna. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
CARRIED
Explanation The first Community Reference Group for the North East Truck Curfew was held at NETS on Tuesday 31 May 2016. At the meeting it was apparent that a safety assessment of Rosanna Road had been completed, and the SafeSystemSolution report dated 14 March 2016 was circulated. The report identifies safety issues with high levels of risk associated with them. Following this, an article on the front page of ‘The Age’ identified Rosanna Road as one of the most dangerous roads in Melbourne. Banyule’s community deserves these significant safety issues to be addressed immediately. Resolution (CO2016/190) That Council: 1.
2.
3.
Write to VicRoads: a)
expressing the Banyule community’s urgent concerns about the safety of Rosanna Road and requesting that VicRoads takes immediate action to address the safety issues that have been identified in the SafeSystemSolution report dated 14 March 2016 titled “Rosanna Road, Heidelberg Road Safety Assessment”; and
b)
expressing disappointment that the SafeSystemSolution report on Rosanna Road safety issues was not provided to Council prior the request of Council to endorse the Road as an Over Dimensional (OD) route, despite having the report at the time of making the request of Council.
Call on VicRoads to: a)
provide a 50% contribution for a Crossing supervisor as a matter of urgency at Rosanna and Banyule Road, with Council contributing the balance; and
b)
require all trucks to be restricted to the centre lane only.
Write to local Members of State Parliament requesting their support to advocate to the State Government and VicRoads for immediate action to address the safety issues in Rosanna Road.
Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
Cr Mulholland called for a division: FOR:
Cr Steven Briffa, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland, Cr Wayne Phillips, Cr Craig Langdon
AGAINST:
Nil
The Chairperson declared the motion
CARRIED
ADJOURNMENT Resolution That the Meeting be adjourned for a short break. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
The meeting was adjourned at 10.37pm, and resumed at 10.47pm.
2.1
RATES HARDSHIP ASSISTANCE POLICY
EXECUTIVE SUMMARY The Rates Hardship Assistance Policy has been developed to ensure ratepayers in disadvantaged circumstances and seeking rate relief are given the opportunity to apply to Council for financial assistance to defer or waive rates, charges, and special rates and charges. The Rates Hardship Assistance Policy has been made in accordance with Sections 170, 171, 171A and 172 of the Local Government Act 1989. −
Council may defer in whole or in part the payment by a person of any rate or charge which is due and payable for a specified period and subject to any conditions determined by the Council if it considers that an application by that person shows that the payment would cause hardship to the person;
−
Council may waive the whole or part of any rate or charge or interest on the grounds of financial hardship; and
−
A Council may exempt any person from paying the whole or part of any interest either generally or specifically. The Rates Hardship Assistance Policy if adopted by Council will come into effect immediately upon adoption and will be reviewed annually. Resolution (CO2016/191) That Council: 1.
Adopt the Rates Hardship Assistance Policy.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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MINUTES ORDINARY MEETING OF COUNCIL
2.
Review the Rates Hardship Assistance Policy annually.
Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa
2.2
14 JUNE 2016
CARRIED
2017 - 2018 COMMUNITY SPORT INFRASTRUCTURE FUND
EXECUTIVE SUMMARY The Community Sports Infrastructure Fund (CSIF) provides high-quality and accessible community sport and recreation facilities. Funding is available under eight categories for 2017/18. Officers have not identified potential 2017/18 projects that meet the selection criteria within the Better Pools, Small Aquatic Projects or Major Facilities categories. There are three (3) projects that have been identified within the Minor or Cricket Facilities category, two (2) projects for the Female Friendly Facilities category and one (1) Planning Project category. It should be noted for the Minor or Cricket Facilities category only two (2) applications can be submitted in the same category (either Minor or Cricket). The projects include: • • • • •
Minor Facilities: Burkitt Oval (Sports Field Lighting). Minor Facilities: East West Power Easement Trail (Stage 4). Cricket Facilities: Greensborough Park Multipurpose Facility. Female Friendly Facilities: Gabonia Avenue Reserve Pavilion and Elder Street Reserve Pavilion Change Rooms. Planning Category: Nets stadium - Feasibility Study for additional outdoor courts and supporting infrastructure.
Project proposals for all applications were due on the 8 June 2016 therefore this report seeks retrospective approval for projects that have been submitted within the Minor Facilities, Female Friendly Facilities and Cricket Facilities Category. Sport and Recreation Victoria will advise Councils of project proposals supported to Full Application stage from 18 July 2016 onwards. Council will receive a further report to consider the funding implications for all projects invited to Full Application and confirm matching funding requirements. Full application for all categories close on 31 August 2016 and funding announcements and notification of outcomes are expected from November 2016 onwards. Resolution (CO2016/192) That: 1.
Council retrospectively endorse the proposed Project Proposals within the 2017/18 Community Sports Infrastructure Fund and note officers have submitted Project Proposal to Sport and Recreation Victoria on 8 June 2016 for the following projects: • • •
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Minor Facilities: Burkitt Oval (Sports Field Lighting) and East West Power Easement Trail (Stage 4); Cricket Facilities: Greensborough Park Multipurpose Facility; and Female Friendly Facilities: Gabonia Avenue Reserve Pavilion and Elder Street Reserve Pavilion Change Rooms.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL •
14 JUNE 2016
Planning Category: Nets stadium - Feasibility Study for additional outdoor courts and supporting infrastructure.
2.
Council receive a further report in August 2016 to consider the overall matching funding required for projects which have been invited to Full Application stage within the 2017/18 Community Sports Infrastructure Fund.
3.
write to the Minister for Sport asking for an update on any progress or opportunity to review the funding ratio.
Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland
CARRIED
3. PLANET – ENVIRONMENTAL SUSTAINABILITY 3.1
INDIAN MYNA BIRD CONTROL
EXECUTIVE SUMMARY Banyule City Council, like numerous other municipalities, has significant numbers of Indian Myna birds. The large numbers can have negative impacts on native bird species due to competition for nesting hollows and territorial behaviour. At a Federal and Victorian Government level there is no program or process to address the population growth of the species or undertake coordinated eradication. There are many local councils that are providing resources to support a community and environmental group lead approach to control numbers of Indian Myna birds in accordance with the relevant approved humane control measures. It is recommended that Council responds to the environmental impacts being caused by the Indian Myna bird by establishing a community based control model for control of the birds. It is also recommended that Council advocate to the State Government to request that the Indian Myna bird be declared a pest and seeking support from them and the Municipal Association Victoria to establish a coordinated Indian Myna bird control strategy. Resolution (CO2016/193) That: 1.
Commences a campaign to the Federal and State Governments to ensure the Indian Myna is classified as a pest species in relevant legislation. This campaign includes writing to the Prime Minister, State Premiers, Ministers and Parliamentary Secretaries for the Environment, Local Federal and State Members of Parliament.
2.
Seeks funding from the Federal and State Governments to address what is becoming the Indian Myna Plague.
3.
Council write to the MAV and every LGA in Victoria seeking their support to ensure: (a)
the Indian Myna is classified as a pest species by the Federal and State Governments;
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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4.
5.
6.
14 JUNE 2016
(b)
that all levels of Government commence measures to address the increasing number of Indian Myna birds and to prevent the environmental damage they are doing in particular to our native bird life; and
(c)
that given the breeding and travelling nature of the Indian Myna a "wholistic" approach is required therefore Federal and State Governments should take the lead and fund projects to address this issue.
That Council conduct more trials: (a)
with any interested environmental group, sporting club, shopping centre, or any individual wishing to address this issue;
(b)
at the Transfer Station and Parks & Garden Depot
(c)
funded from the existing budget.
That Council consider: (a)
establishing an ongoing budget allocation to address this matter; and
(b)
reporting on an annual basis on this matter.
Submit this matter as a motion to the next Municipal Association of Victoria (MAV) State Council.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT Please see Procedural Motion on Page 4.
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE Please see Procedural Motion on Page 4.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1
ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4)
EXECUTIVE SUMMARY This report is presented for the adoption of Banyule’s City Plan 2013-2017 (Year 4), which strives to achieve Council’s Vision for its community of: ‘Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community.’ The City Plan 2013-2017 (Year 4) outlines the strategic intent, direction and priorities for Banyule City Council under the objectives of People, Planet, Place, Participation and Performance. It helps guide the services Council provides to the community. The Plan is reviewed and updated each year after comprehensive consultation with the community, Councillors and staff. It is framed through a legislative context and relies on evidence of industry best practice. This annual review process ensures Council continues to deliver the most appropriate services and projects for the community. Feedback has helped Council to plan specific key initiatives and priorities for Year 4 of the City Plan, which encompasses the 2016/17 financial year.
The Proposed City Plan 2013-2017 (Year 4), including the Proposed Strategic Resource Plan 2016–2020, has been available for community consideration and comment during 2016 in two key stages: • •
Initial draft City Plan - from 22 March to 5 April 2016. Final Proposed City Plan (public exhibition period) - from 19 April 2016 to 19 May 2016. (At the Council Meeting on 18 April 2016, Council resolved to give notice for ‘Preparation of City Plan 2013-2017 (Year 4)’. This resolution included a public exhibition period, and the process was commenced for the receipt of written public submissions.)
During both stages, the drafts were available via Council’s website and Service Centres, and at local libraries and neighbourhood houses. The draft plan was also promoted through The Banner newsletter and via local papers. A report was presented to the 30 May 2016 Council Meeting to enable Council to formally consider written submissions received regarding the Proposed City Plan 2013-2017 (Year 4) and Proposed Budget 2016/2017. This separate meeting provided an opportunity for Council to receive, hear and consider the submissions in respect of Council’s intention to adopt the City Plan 2013-2017 (Year 4) on 14 June 2016. The attached City Plan contains the Strategic Resource Plan (SRP) for Banyule City Council for the next 4 year period. The SRP outlines how Council will manage our financial and nonfinancial resources, including human resources, over the next four years to achieve our strategic objectives. All initiatives outlined in the City Plan are matched by a resource allocation through Council’s Annual Budget, either in full or phased over the life of the Strategic Resource Plan. The adoption of this Plan fulfils Council’s obligations and compliance with sections 125 and 126 of the Local Government Act 1989. The City Plan is the Council Plan for the purposes of the Act.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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Resolution (CO2016/194) That: 1.
Council, having considered all submissions received and having complied with the requirements of sections 125 and 126 of the Local Government Act 1989, adopt the Banyule City Council’s City Plan 2013-2017 (Year 4) as attached to this report.
2.
A copy of Banyule’s City Plan 2013-2017 (Year 4) be provided to the Minister for Local Government prior to financial year-end (ie. 30 June 2016)
3.
The submitters be advised that Council has considered their submissions relating to Banyule City Council’s City Plan 2013-2017 (Year 4) and that they be notified of the outcome of their submission
4.
Submitters be thanked for their contributions.
Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
6.2
CARRIED
ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017
EXECUTIVE SUMMARY This report is presented for the adoption of Banyule City Council’s Budget for 2016/2017 in accordance with the Local Government Act 1989. The Budget works to deliver the strategic directions of the City Plan, to provide a range of high quality services, programs and initiatives that meet community needs, and to achieve Council’s Vision for the community of: Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community. The development of the Proposed Budget 2016/2017 is based on information gathered from an ongoing and iterative community engagement process and industry best practice accounting standards. The Budget is developed and supported by current policy and responds in a direct way to the expressed needs of the community as outlined in the City Plan. Council is required to make informed decisions on behalf of its community for the sustainable governance of the municipality. These decisions are based on a sound, considered and prudent financial management basis. The setting of the budget, the levels of service provided, and the careful stewardship of the community’s resources and assets are paramount in the establishment of this budget. The Proposed Budget 2016/2017 presented for adoption by Council (attached) incorporates consideration of public submissions to the exhibited proposed Budget at a Council Meeting on Monday, 30 May 2016.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
Following the public exhibition period changes have been incorporated into the Proposed Budget 2016/2017. The changes are based on the outcome of Council’s consideration of submissions received and attention of items that have been referred for inclusion in the proposed Budget 2016/2017 within in the interim period (i.e. prior to Council adopting the proposed Budget). Council’s Proposed Budget 2016/2017 responds to the community priorities for Banyule as set out in the City Plan 2013-2017 (Year 4) and ensures the delivery of the right services in the right way in response to the community’s expressed needs. The Budget will ensure Council’s finances remain sustainable and that appropriate resources are allocated to meet the services and capital requirements of the City. Council has prepared its Proposed Budget 2016/2017 focusing on long term financial sustainability. Resolution (CO2016/195) That: 1.
Council having considered all submissions received and having complied with the requirements of sections 127, 129 and 130 of the Local Government Act 1989, adopt the attached Proposed Budget 2016/2017 with the following amendments: a)
The outcomes of Council’s consideration of public submissions for the Proposed Budget 2016/2017.
b)
Items that have been referred to the Proposed Budget 2016/2017 by reports to Council which require additional funding not considered during the budget development process.
c)
Other minor modifications including a revision of fees and charges in relation to Animal Registrations and residential parking permits.
2.
The allocation of additional funding for Community Advocacy is subject to a further Council report detailing the process on how the advocacy is to be determined.
3.
In accordance with sections 158 and 161 of the Local Government Act 1989, Council declare the Rates, Levies and Annual Service Charges for the 2016/2017 rating year commencing 1 July 2016 and ending 30 June 2017 as detailed in the Proposed Budget 2016/2017.
4.
All submitters be advised Council has considered their submissions (as per the attached summary table) relating to the Proposed Budget 2016/2017, the submitters be advised of the outcome of the consideration as it relates to their specific submission, and they be thanked for their contributions.
5.
Council give public notice of the adoption of the Budget 2016/2017 in accordance with section 130 (2) of the Local Government Act 1989.
6.
A copy of the adopted Budget 2016/2017 be provided to the Minister for Local Government in accordance with section 130 (4) of the Local Government Act 1989.
Moved: Cr Mark Di Pasquale Seconded: Cr Jenny Mulholland
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
CARRIED
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6.3
14 JUNE 2016
RETURN OF THE 2016 GENERAL RE-VALUATION
EXECUTIVE SUMMARY At its meeting held on 2 March 2015, Council resolved to cause a General Re-Valuation of all rateable and non-rateable leviable properties situated within the City of Banyule. Consistent with the Victorian Government’s 2016 Valuation Best Practice Specification Guidelines and the Valuation of Land Act 1960, Council’s City Valuer has coordinated and completed a comprehensive re-valuation process. Having re-valued 52,885 properties, the Capital Improved Value of all rateable and nonrateable leviable properties within the municipality has increased approximately 21% since the last re-valuation which took effect in 2014. The 2016 General Re-Valuation is now required to be received and adopted by Council no later than 30 June 2016, being prior to the commencement of the rating year in which the valuation is first used. Once adopted, a copy of the re-valuation must be submitted to the Valuer-General to enable Council and other rating agencies including the State Revenue Office to perform their functions. Resolution (CO2016/196) That Council: 1.
Receive and adopt for rating purposes, the 2016 General Re-valuation of all rateable and non-rateable leviable properties within Banyule City Council pursuant to Section 13DC(1) of the Valuation of Land Act 1960, effective 1 July 2016;
2.
Authorise the City Valuer to provide an official copy of the 2016 General Re-valuation to the Valuer-General together with a declaration that the valuation, comprising all rateable and non-rateable leviable properties identified by Council is the final and complete valuation for the Municipality of Banyule City Council, as at the level of value date 1 January 2016;
3.
Supply to the State Revenue Office, for their taxing and rating requirements, a copy of the 2016 General Revaluation in accordance with the Valuation of Land Act 1960.
Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
The Chief Executive Officer, Mr Simon McMillan, declared a Conflict of Interest in item 6.5 and left the Chamber at 11.06pm.
6.5
REAPPOINTMENT OF THE CHIEF EXECUTIVE OFFICER
EXECUTIVE SUMMARY The Banyule CEO Employment Matters Committee (committee), comprising all Councillors and an independent Chair, recently met and have requested the statutory process commence to reappoint the existing Chief Executive Officer (CEO). The purpose of this report is to commence the statutory process of approving the reappointment of a CEO for Banyule City Council as required by the Local Government Act 1989 which includes a public notification process. Resolution (CO2016/197) That public notice in the Heidelberg and Diamond Valley Leader Newspapers be given that, at the Council Meeting on 25 July 2016, a resolution will be made that Simon McMillan be reappointed as Council’s Chief Executive Officer from 15 December 2016. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
The Chief Executive Officer Mr Simon McMillan returned to the Chamber at 11.16pm
7. SEALING OF DOCUMENTS 7.1
SEALING OF DOCUMENTS
Resolution (CO2016/198) That the Common Seal of the Banyule City Council be affixed to the Deed of Release ADCO Constructions (Vic) Pty Ltd. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
CARRIED
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8. NOTICES OF MOTION 8.1
DEDICATION AND LAUNCH OF NEW RESERVE CELEBRATING VIN HEFFERNAN OAM
Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2016/199) That a Report be presented to Council which considers the holding of an appropriate event for the launch of the new park proposed to be located at the former school site at 52 Haig Street, Heidelberg Heights. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
8.3
CARRIED
BANYULE ABORIGINAL AND TORRES STRAIT ISLANDER REMEMBRANCE
Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2016/200) 1.
That Council formally recognise and honour that many Aboriginal and Torres Strait Islanders served in the Australian Defence force since becoming Australia.
2.
That a report be prepared for Council on how we can best recognise and honour the Aboriginal and Torres Strait service men and women. That this report consider: a) b)
c) d) e) f)
g)
3.
Council consider making an apology for any grief, pain or suffering this lack of recognition may have caused to its local residents. whether a new cenotaph should be established at the Spiritual Walk honouring the Aboriginal or Torres Strait islanders who lost their lives while defending Australia and in particular and local residents (a honour roll) how to assist the local RSLs if they too wish to recognise the service of the Aboriginal and Torres Strait Islanders; what Federal or State Funding is available to assist Council and the local RSLs on this endeavour; whether an annual Local Remembrance Service is held as part of the Reconciliation week (not to be held at the same time as the Victorian Service); the views of the Council's Aboriginal Advisory Committee and the Victorian Aboriginal Remembrance Committee be considered on this matter, and their views on the above; and the possible design and cost of building a new Cenotaph (if no Federal or State Government) funding is available.
That Council write to all the Local RSLs advising them of this resolution and seeking their commitment to also recognise and honour the many Aboriginal and Torres Strait Islanders who served.
Moved: Cr Wayne Phillips Seconded: Cr Craig Langdon
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
14 JUNE 2016
9. General Business 9.1
3RD IFTAR RAMADAN DINNER AT THE BELL STREET MALL
Councillor Craig Langdon advised that Friday 10 June 2016 he had the pleasure of attending the 3rd IFTAR Ramadan Dinner at the Bell Street Mall. This event was held in Shop 48 The Harmony Centre and it was packed with over 200 people in attendance. He was joined by Councillors Garotti, Mulholland and Melican. The best way to sum up the event was provided by another participant. She wrote the following: “Just thought I should say thank you to all involved in putting this on! It was indeed good, there was lots of delicious food and everyone was mixing and friendly. Yes, there were slight cultural differences apparent, but it was between cultures not ethnicity or religion which were not really mentioned. Several of us Anglo Australian females – who had wondered if we might stand out, did not; and we were sort of looked after by several young men at all times. And there were different backgrounds between us Anglo Australian females which were just as wide if not wider, as between those of different family origins. I congratulate and thank you all – those involved directly in preparations AND the attendees.” Councillor Langdon also extended his gratitude and appreciation to the organisers of the event and all the volunteers who ably assisted. In particular he acknowledged the Victorian Multicultural Commission for their funding contribution and further acknowledgement should also be given to the Somali Australian Council of Victoria (SACOV), Olympic Adult Education, as well as the Bell Street Mall Traders Association and Banyule City Council and 3081 connect.
9.2
BELL STREET MALL - CCTV UPGRADE
Councillor Langdon was thrilled to hear of a commitment from Senator Scott Ryan (at the Ramadan Iftar Dinner on Friday 10 June 2016) announcing a $75,000 grant for the upgrade of the CCTV in the Bell Street Mall under a re-elected Turnbull Government. He noted the Bell Street Mall Traders Association is also hopeful the funds will add a sense of safety for traders and the community.
9.3
TRIBUTE TO ERIC ROSARIO
Cr Craig Langdon paid tribute to Eric Rosario who passed away at the aged 86 years. Eric was resident of Greensborough. Eric passed away on Saturday, 11th June. He was only diagnosed with cancer in April of this year and deteriorated rapidly. Eric is survived by his wife Prisca and children Viola, Louise and Alois, and grandchildren. In 2014, Eric was successful in becoming an inaugural member of the Age-Friendly Advisory Committee. In Eric’s application he wrote “I am a fitness fanatic and would like to have our community live a full life. I also want older people to be respected”. Eric’s contribution to the Banyule community was extra-ordinary. Going above and beyond in any activity he committed himself to. These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016
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He was an Age-Friendly Banyule Advisory Committee member, a member of the Open Space and Playground Strategy Reference Group member, and Age-Friendly Champion, with involvement in nearly every activity. Eric also had strong links to many other groups within his local community. Eric’s passion was around everyone having an opportunity to exercise. In memory of Eric, it may be fitting to install a chair along the walking track in the Apollo Parkways Reserve; Plenty River Drive, Greensborough. It may be also suitable for plaque to be installed on the chair with the wording to be discussed with Eric’s wife and family.
10. URGENT BUSINESS See Procedural Motion on Page 4.
Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2 and 11.3. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
The Meeting was adjourned at 11.27pm.
The Meeting was closed to the public at 11.32pm.
DATED:........................... DAY OF ........................... 2016
............................................. MAYOR
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 27 June 2016