Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 18 April 2016 commencing at 7.45pm
MINUTES
PRESENT ..............................................................................................................................3 APOLOGIES..........................................................................................................................3 LEAVE OF ABSENCE ...........................................................................................................3 CONFIRMATION OF MINUTES.............................................................................................3 DISCLOSURE OF INTERESTS .............................................................................................4 PRESENTATION ...................................................................................................................4 1. PETITIONS......................................................................................................................4 1.1 Westley Avenue, Ivanhoe - Petition To Increase Parking Enforcement ...................4 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ......................................5 Nil 3. PLANET – ENVIRONMENTAL SUSTAINABILITY .........................................................5 Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................5 4.3 Leith Walk, Macleod - Permanent Road Closure Between Munro Street and Braid Hill Road........................................................................................................5 8.1 Consideration of Air Conditioning units in development outcomes ..........................6 8.2 Great Forest National Park .....................................................................................6 8.3 Watsonia Station Infrastructure and Amenity Improvements ...................................7 8.5 CCTV Proposal - Catalina Street, Heidelberg West to the Darebin Creek and the footbridge to Northland......................................................................................8 4.1 Heidelberg and Bell Street Mall Parking Plan..........................................................8 4.2 Renaming the Reserve in Casey Crescent, Viewbank ..........................................10 5.1 Olympic Village 60th Anniversary History Project..................................................11 6. PERFORMANCE - USE OUR RESOURCES WISELY..................................................12 6.1 Councillor Motions - Status Update.......................................................................12 6.2 72 Turnham Avenue, Rosanna - Widening of proposed accessway......................13 6.3 Preparation of City Plan 2013-2017 (Year 4).........................................................14 6.4 Preparation of Budget for Period 1 July 2016 to 30 June 2017 .............................15 6.5 Items for Noting ....................................................................................................16 These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
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MINUTES ORDINARY MEETING OF COUNCIL
6.6 6.7
18 APRIL 2016
Assembly of Councillors........................................................................................17 Proposed Local Government (Electoral) Regulations 2016 - Submission..............19
7. SEALING OF DOCUMENTS .........................................................................................20 7.1 Sealing of Documents...........................................................................................20 8. NOTICES OF MOTION..................................................................................................20 8.4 Traffic and car parking package of initiatives in the vicinity of Loyola College, Watsonia...............................................................................................................20 9. GENERAL BUSINESS ..................................................................................................21 9.1 Vale - Bruce Mansfield..........................................................................................21 9.2 3081 Community Compassion Gathering..............................................................21 9.3 Pathways Employment & Education Forum for African-Australian Young People ..................................................................................................................22 9.4 Good Neighbour Street Parties .............................................................................22 9.5 Nature Play Event .................................................................................................22 9.6 Australian Local Government Womens Association (ALGWA) Event ....................22 9.7 ANZAC Event .......................................................................................................22 9.8 Public Forum.........................................................................................................23 10. URGENT BUSINESS.....................................................................................................23 10.1 Port Arthur Memorial - Wreath on behalf of Council ..............................................23 CLOSURE OF MEETING TO THE PUBLIC.........................................................................24
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
EXTENSION OF PUBLIC FORUM Resolution That the Public Forum be extended until 8.00pm. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale
CARRIED
Resolution That the Public Forum be further extended until 8.10pm. Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale
CARRIED
The Meeting opened at 8.15pm.
Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.
Present Mayor Cr Craig Langdon, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland. Apologies Cr Steven Briffa Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
CARRIED
Leave of Absence Nil Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 4 April 2016 Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
Disclosure of Interests Nil
Presentation A tribute in honour of the ANZACs was held, including a minute’s silence.
PROCEDURAL MOTION Resolution That items 1.1, 4.3, 8.1, 8.2, 8.3, 8.5, be considered before all other items on the Agenda. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
1. PETITIONS 1.1
WESTLEY AVENUE, IVANHOE - PETITION TO INCREASE PARKING ENFORCEMENT
Mr Christopher Florance spoke to the item. EXECUTIVE SUMMARY A petition with 36 signatures has been received from businesses in and around the Upper Heidelberg Road shopping precinct requesting monitoring and an increase in parking patrols in and around Westley Avenue off-street car park. The petition prayer is as follows: “Request for parking in Westley Avenue Car Park and surrounding streets to be monitored at 9.00am by Council parking inspectors whilst major building works are underway.” This request is a result of the increased activity with the construction of the Evergreen Ivanhoe Development at 1 Westley Avenue, Ivanhoe, where the trades personnel at the development site are utilising the car parking within the area. Their use of the car parking in the area is taking away parking spaces that would otherwise be available for traders and customers of the centre. Resolution (CO2016/101) That Council: 1.
Receives and notes the petition;
2.
Provide more regular parking enforcement patrols in the Westley Avenue car park and surrounding areas commencing at or before 9am Monday to Saturday;
3.
Advise the primary petitioner accordingly.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti 4
CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT Nil
3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil
4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.3
LEITH WALK, MACLEOD - PERMANENT ROAD CLOSURE BETWEEN MUNRO STREET AND BRAID HILL ROAD
Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY Following the submission of a petition to close Leith Walk, Macleod, Council resolved at its meeting on 21 September 2015 to give public notice of its intention to permanently close Leith Walk between Munro Street and Braid Hill Road. Further, at its meeting on 4 April 2016, Council received and considered submissions from residents. No submitter requested to speak to their submission; however two speakers supported the proposal at the meeting, one of which was a submitter. In assessing the submissions received, it is considered appropriate to implement the road closure. The cost of the installation of bollards to close Leith Walk is estimated at $3,000, which can be accommodated within the 2015/16 operational budget.
Cr Jenny Mulholland left the Chamber at 8.38pm.
Resolution (CO2016/102) That, having followed the Schedule 11 and Section 223 requirements of the Local Government Act 1993, Council: 1.
Permanently closes Leith Walk, Macleod, by installing bollards ‘mid-section’ between Munro Street and Braid Hill Road, aligned with the property boundaries, consistent with the installation of bollards in other sections of Leith Walk.
2.
Notifies owners and occupiers of properties on Leith Walk, between Munro Street and Braid Hill Road, Macleod, of this resolution.
3.
Advises the primary petitioner and all submitters accordingly.
Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
Cr Jenny Mulholland returned to the Chamber at 8.40pm.
8.1
CONSIDERATION OF AIR CONDITIONING UNITS IN DEVELOPMENT OUTCOMES
Cr Craig Langdon submitted a Notice of Motion. Mr Kevin Biaggini and Mr Roger Fyfe spoke to the item.
Resolution (CO2016/103) That a Report be presented to Council which considers: a)
The planning policy context and any other relevant policy or legislation in relation to the location and operation of air conditioning units.
b)
The benefits of establishing guidelines and standard conditions for Planning Permits to have regard to the placement of air conditioning units.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
8.2
CARRIED
GREAT FOREST NATIONAL PARK
Cr Craig Langdon submitted a Notice of Motion. Ms Robyn Roberts and Mr Roger Fyfe spoke to the item. Resolution (CO2016/104) That a report be presented to Council regarding the proposal to create a Great Forest National Park in the Central Highlands to the east of Melbourne. The report is to include consideration of advice from Council’s Environment Advisory Committee and Economic Development Department. Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
8.3
18 APRIL 2016
WATSONIA STATION INFRASTRUCTURE AND AMENITY IMPROVEMENTS
Cr Rick Garotti & Cr Mark Di Pasquale submitted a joint Notice of Motion. Mr Brian Grace spoke to the item. Resolution (CO2016/105) That Council seek a report, including costings and resources associated with points 2 and 3 below, at the next Council meeting: 1.
Noting that Watsonia Station is a State Government asset and responsibility.
2.
Considering writing to local residents in Watsonia, Watsonia North, Bundoora and Yallambie advise of its strong support for improvements to the amenities and infrastructure at Watsonia Station and the advocacy it is undertaking to see improvements delivered.
3.
The letter should include a brief survey, with a reply paid envelope for responses, on the nature and priority of potential improvements that could be considered at Watsonia Station including the installation of lift, improvements to toilet facilities and bike facilities. The survey results will inform future advocacy on this matter.
4.
The letter should be coordinated with the two Ward Councillors and distributed under their names on behalf of the Council.
Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
8.5
18 APRIL 2016
CCTV PROPOSAL - CATALINA STREET, HEIDELBERG WEST TO THE DAREBIN CREEK AND THE FOOTBRIDGE TO NORTHLAND
Cr Craig Langdon submitted a Notice of Motion. Mr Kevin Biaggini and Mr Brian Grace spoke to the item. Resolution (CO2016/106) That: (1)
Council prepare a report on installing CCTV cameras on the main pathway from Catalina Street Heidelberg West to the Darebin Creek and the footbridge to Northland. The report give consideration to: (a) (b) (c) (d)
pedestrian safety along the path; the dumping of rubbish; policing of the illegal use of "monkey" bikes and acts of vandalism; and security in relation to the main Olympic Park facility (Heidelberg Uniting Soccer Club)
(2)
The views of the Police, the Heidelberg Uniting Soccer Club and the other users of the facilities and local residents be sought.
(3)
The costs be considered as part of the 2016/17 Budget.
Moved: Cr Rick Garotti Seconded: Cr Craig Langdon
4.1
CARRIED
HEIDELBERG AND BELL STREET MALL PARKING PLAN
EXECUTIVE SUMMARY The Heidelberg and Bell Street Mall Parking Plan (HBSMPP) considers parking trends and strategies to manage parking in the Heidelberg Activity Centre, the Bell Street Mall area, and their immediate surrounds. As well as identifying the current and future parking issues within the study area, the HBSMPP identifies four key objectives to guide the management of parking within the study area: • • • •
Ensure the ongoing viability and development of the Heidelberg and Bell Street Mall activity areas. Ensure that parking is managed equitably and efficiently. Co-locate parking in shared off-street locations. Encourage the use of alternative modes of transport including walking, cycling and public transport.
In line with the above objectives, the HBSMPP provides a range of strategies to manage current and future car parking demand across the Heidelberg Activity Centre, and the Bell Street Mall area. These include improving parking opportunities across the study area, encouraging and promoting sustainable transport modes through improved infrastructure, and other initiatives identified in the Banyule Integrated Transport Plan.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
Consultation on the draft HBSMPP was carried out in two stages; 26 submissions and responses were received during June-July 2015; and a further 33 submissions were received during March 2016. The consultation highlighted that submitters were generally against paid parking in the Heidelberg Central sub-precinct and the Bell Street Mall area, and that there was concern about the phasing out of traders permits. There are no plans to introduce paid parking in these areas and further community consultation would be required on any proposal to do so. Further investigation is also required on opportunities to provide long-term parking for traders and businesses prior to considering the removal of the traders parking permit scheme. The HBSMPP focuses on the preparation of Parking Overlays for both the Heidelberg Activity Centre and the Bell Street Mall Neighbourhood Activity Centre. This work has been completed during the development of the HBSMPP, and the draft planning scheme maps and Parking Overlay schedules have been prepared. The Schedules have local content relating to planning permits, application requirements and referrals. The next stage in formalising the schedules is for Council to write to the Minister for Planning seeking authorisation to prepare planning scheme amendment C108 for public exhibition. Resolution (CO2016/107) That Council: 1.
Adopts the ‘Heidelberg Central and Bell Street Mall Parking Plan’, noting: (a)
(b)
2.
i
There are no plans to introduce further paid parking within the Heidelberg Central sub-precinct or the Bell Street Mall area. ii Further community consultation will occur on any paid parking proposal in the Heidelberg Central sub-precinct or Bell Street Mall area before a decision of Council. Further investigation of opportunities to provide long-term parking for traders outside of trader permit systems, including leasing off-street parking areas, should be completed prior to the consideration of the removal of the trader permits. This will be completed in conjunction with the development and provision of additional off-street car park facilities within the Heidelberg Central Activity Centre.
Writes to the Minister for Planning requesting authorisation to prepare and exhibit planning scheme amendment C108 which includes: (a) (b) (c)
Applying Schedule 2 to the Parking Overlay to all land identified in Heidelberg Zone A Applying Schedule 3 to the Parking Overlay to all land identified in Bell Street Mall Zone A Update Clause 21.07 to make reference to the Banyule Integrated Transport Plan 2015-2035.
3.
Subject to obtaining authorisation from the Minister for Planning, exhibit Planning Scheme Amendment C108, in accordance with Section 19 of the Planning and Environment Act 1987.
4.
Thanks submitters for their comments and feedback on the Heidelberg Central and Bell Street Mall Parking Plan.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
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MINUTES ORDINARY MEETING OF COUNCIL
5.
(a)
(b)
Council distribute a leaflet to the areas covered by the Heidelberg Central and the Bell Street Mall Parking Plan and surrounding areas advising of this resolution. This leaflet also address the incorrect information circulated by Jenny Macklin MP in relation to paid parking.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
4.2
18 APRIL 2016
CARRIED
RENAMING THE RESERVE IN CASEY CRESCENT, VIEWBANK
EXECUTIVE SUMMARY Consistent with the Council resolution of 2 February 2015, which was to “initiate a consultative exercise to rename Vin Heffernan Reserve in Viewbank”, a public consultation process for the renaming of the Council owned land located at 34A Casey Crescent, Viewbank (Reserve) has been undertaken. The local community was consulted on three naming options, namely Pin Oak Park, Casey Crescent Reserve and Radio Park. The consultation results were very close and with no clear preference for a name from the local community. The Guidelines for Geographic Names 2010 provide that, in the event the community consultation does not provide a clear result, then Council, as the naming authority, should decide on a preferred name and the local community be advised accordingly. The purpose of this report is for Council to decide on a preferred name for the Reserve. Given the historical link the radio towers have to the local area it is considered that ‘Radio Park’ is an appropriate name for the Reserve. Resolution (CO2016/108) That: 1.
In recognition of the radio tower formerly located in Casey Crescent, Viewbank, the local community be notified that Council’s preferred new name for the Reserve located at 34A Casey Crescent, Viewbank, is ‘Radio Park’.
2.
At the appropriate time, a formal submission is lodged with the Office of Geographic Names (OGN) to rename Vin Heffernan Reserve in Viewbank to Radio Park.
3.
Following the outcome of the submission to OGN the local community and relevant authorities be advised of the renaming.
4.
Appropriate identification signage is placed at ‘Radio Park’.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
5.
PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE
5.1
OLYMPIC VILLAGE 60TH ANNIVERSARY HISTORY PROJECT
EXECUTIVE SUMMARY This report is presented in response to two previous Council resolutions requesting that officers investigate and report on how best to promote the history of the Olympic Village in West Heidelberg in the lead up to the 2016 Olympic Games in Rio de Janeiro. As part of the investigation officers were asked to considered the following proposals: • • • • • • • • • • • •
improving the boundary signage on Southern Road to reflect that the Olympic Village of the XVI Olympiad in Melbourne. seeking the appropriate approval to display the Olympic Rings and/or the Melbourne Olympic symbol and the words "Melbourne Olympic Village" on the street signs along with the Banyule Council name and symbol, creating heritage interpretative signage round the Olympic Village area to highlight the history of the Village and the Melbourne Games. These could be used to create a history trail throughout the village, installing additional banners around the Olympic Village Green and Shopping Centre options for a possible name change of the area to Olympic Village to give credence to its history. Development of an urban design plan to document the proposed improvements and to be used for consultation with residents and traders. Landscaping improvements along the side of the leisure centre in Alamein Road. Lighting of the Olympic rings in Alamein Road Improvements to stone feature in the Village Green Reorientating the existing bus shelter so that patrons are facing towards the oncoming bus. Painting/improvement of the metal guards protecting the windows along the side of Olympic Leisure. Event to celebrate the Rio Olympics and the improvement to the Olympic Village.
An allocation of $15,000 has been included in the 2015/16 Capital Works Budget to fund works associated with the project. Further funding is required should Council decide to proceed with all the initiatives outlined in this report. This report outlines the recommended actions which Council may wish to consider implementing as part of the proposal to promote the history of the Olympic Village. Resolution (CO2016/109) That Council: 1.
Consider a funding allocation of $50,000 for a number of initiatives in the 2016/2017 Capital Works Budget.
2.
Consult with local traders, the community, key stakeholders and the Melbourne Olympic Committee on the projects.
3.
Develop a marketing and communication plan, including web content, to promote the initiatives.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
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MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1
COUNCILLOR MOTIONS - STATUS UPDATE
EXECUTIVE SUMMARY Councillors wishing to raise a matter before Council currently have three options including: 1. 2. 3.
Notice of Motion (Council report and forms part of the Agenda paper) General Business Urgent Business
A Council resolution is required for both Notices of Motions (NOM) and Urgent Business items. The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration. This report provides the current status of Councillor initiated motions. Resolution (CO2016/110) That Council note the Councillor Motions Status Report. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
6.2
18 APRIL 2016
72 TURNHAM AVENUE, ROSANNA - WIDENING OF PROPOSED ACCESSWAY
EXECUTIVE SUMMARY Council owns the land and improvements at 72 Turnham Avenue and 44 Turnham Avenue, Rosanna, currently occupied and being used as the Rosanna Customer Service Centre, Municipal Offices, Rosanna Library and associated car parking. The Rosanna Service Centre and associated car parking has been sold to Fabcot Pty Ltd and a planning permit application (P1260/2015) for the use and development of the land known as 44 Turnham Avenue Rosanna will be advertised in the near future. As part of the planning permit application the applicant has sought to acquire an additional 90m2 (approx.) of land at the rear of 72 Turnham Avenue to allow for improved parking provision and better access for delivery vehicles to the loading bays at the rear of the proposed development. The proposal triggers the need to give public notice under sections 189 and 223 of the Local Government Act 1989 (Act). For the purposes of giving public notice for this proposal it is noted that the “Heidelberg Leader” is the newspaper generally circulated within that part of the municipality where the subject land is located. This report seeks to initiate giving public notice of Council’s intention to sell the subject land in the “Heidelberg Leader” on 3 May 2016. The giving of public notice of Council’s intention to sell the subject land does not compel Council to do so. Council is merely complying with its statutory obligations under the Act. These obligations include giving public notice, considering written submissions and hearing submissions from persons who have requested to be heard on such a proposal. If any submissions on the proposal are received, a decision on whether or not to sell the subject land will be made by Council at a future meeting. This report seeks Council’s decision on the proposal to sell the subject land to Fabcot Pty Ltd in the event that no submissions are received. Resolution (CO2016/111) That this item be deferred to a future meeting of Council. Moved: Cr Tom Melican Seconded: Cr Rick Garotti
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
6.3
18 APRIL 2016
PREPARATION OF CITY PLAN 2013-2017 (YEAR 4)
EXECUTIVE SUMMARY The Proposed City Plan 2013-2017 (Year 4) outlines the strategic intent, direction and priorities for Banyule City Council under the objectives of People, Planet, Place, Participation and Performance. It helps guide the services Council provides to the community. The Plan is reviewed and updated each year after comprehensive consultation with the community, Councillors and staff. It is framed through a legislative context and relies on evidence of industry best practice. This annual review process ensures Council continues to deliver the most appropriate services and projects for the community. Feedback has helped Council to plan specific key initiatives and priorities for Year 4 of the City Plan, which encompasses the 2016/17 financial year. The purpose of this report is: • •
To fulfil Council’s compliance with sections 125 and 126 of the Local Government Act 1989, and consider public submissions to the exhibited proposed City Plan at a Council Meeting on Monday, 30 May 2016. To provide public notice of Council’s intention to consider adopting Banyule’s proposed City Plan for 2013-2017 (Year 4) at a Council Meeting on Tuesday, 14 June 2016, and strive to achieve Council’s Vision for its community.
Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community. The Proposed City Plan 2013-2017 (Year 4), including the Proposed Strategic Resource Plan 2017–2020, has been available for community consideration via Council’s website and Service Centres, and at local libraries and neighbourhood houses, from 22 March to 5 April 2016. The proposed plan has also been promoted through The Banner newsletter and via local papers. The attached Proposed City Plan contains the Strategic Resource Plan (SRP) for Banyule City Council for the next 4 year period. The SRP outlines how Council will manage our financial and non-financial resources, including human resources, over the next four years to achieve our strategic objectives. All initiatives outlined in the City Plan are matched by a resource allocation through Council’s Annual Budget, either in full or phased over the life of this Plan. Subject to Council approval, the attached Proposed City Plan 2013-2017 (Year 4) will be made available for the public exhibition period of 19 April to 19 May 2016. Resolution (CO2016/112) That 1.
The City Plan 2013-2017 (Year 4) attached, be the Proposed Council Plan prepared by Council for the purposes of Sections 125 and 126 of the Local Government Act 1989.
2.
Public Notice of the preparation of the attached Proposed City Plan 2013-2017 (Year 4) be given on Council’s website to appear Tuesday, 19 April 2016, and in The Age newspaper to appear Wednesday 20 April 2016 and local newspapers, and copies of the proposed plan to be made available online on Council’s website, at Council’s Service Centres, and at local libraries and neighbourhood houses.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
3.
Council receive submissions with regard to the Proposed City Plan 2013-2017 (Year 4) until the close of business on Thursday, 19 May 2016.
4.
In accordance with section 223 of the Local Government Act 1989, submissions will be heard and considered at the Ordinary Meeting of Council on Monday, 30 May 2016.
5
Council consider the adoption of the Proposed City Plan 2013-2017 (Year 4) in accordance with Sections 125 of the Local Government Act 1989; at a Council Meeting to be held on Tuesday, 14 June 2016.
Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
6.4
CARRIED
PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017
EXECUTIVE SUMMARY Council’s proposed Budget 2016/2017 matches the strategic intent and direction of Banyule City Council over the life of the City Plan and responds to the need to resource community priorities for Banyule. The Budget will ensure Council’s finances remain sustainable and that appropriate resources are allocated to meet the services and capital requirements of the City. The objectives, intended via this report, are to give notice of: 1)
the preparation of Council’s Budget for 2016/2017 (as attached) for the purposes of Section 127 of the Local Government Act 1989 and Local Government (Planning and Reporting) Regulations 2015
2)
Council’s intention to consider to adopt Banyule’s Budget for 2016/2017 (in accordance with Section 130 of the Local Government Act 1989) at a Council Meeting on Tuesday, 14 June 2016
3)
The opportunity for additional formal feedback and consideration of all public submissions on the Proposed Budget 2016/2017 at the Council meeting on Monday, 30 May 2016.
Resolution (CO2016/113) 1.
That Proposed Budget 2016/2017 attached to this report, be the proposed Budget prepared by Council for the purposes of Section 127 of the Local Government Act 1989.
2.
That Council: (a)
Gives public notice for the preparation of such budget in accordance with Section 129 of the Local Government Act 1989;
(b)
Makes available for public inspection the information required to be made available in accordance with the Local Government Act 1989 and Local Government (Planning and Reporting) Regulations 2015; and
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
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MINUTES ORDINARY MEETING OF COUNCIL
(c)
18 APRIL 2016
In accordance with Section 223 of the Act, calls for and receives submissions to the Proposed Budget 2016/2017 from the public, in writing, until Thursday, 19 May at 5:00pm.
3.
The Mayor and the CEO write to the local Federal and State MPs to invite them to meet to discuss the proposed Budget 2016/2017.
4.
That Council consider any submissions in regards to the Proposed Budget 2016/2017 in accordance with Sections 127,129 or 223 of the Local Government Act 1989; and Local Government (Planning and Reporting) Regulations 2015, at a Council Meeting to be held on Monday, 30 May 2016.
5.
That Council consider the adoption of the Proposed Budget 2016/2017 (including the declaration of differential rates and charges, required interest to be paid on rates & charges not paid by the due date and the Schedule of Fees and Charges) in accordance with Sections 127 or 129 of the Local Government Act 1989; and Local Government (Planning and Reporting) Regulations 2015, at a Council Meeting to be held on Tuesday, 14 June 2016.
Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
6.5
CARRIED
ITEMS FOR NOTING
Resolution (CO2016/114) That Council note the following minutes/reports: 1.
Disability and Inclusion Advisory Committee meeting on 9 December 2015.
2.
Aged Friendly City Advisory Committee meeting on 12 February 2016.
3.
Lesbian, Gay, Bisexual, Transgender & Intersex (LGBTI) Advisory Committee meeting on 16 February 2016.
4.
Aboriginal and Torres Strait Islander Advisory Committee meeting on 18 February 2016.
5.
Multicultural Advisory Committee meeting on 22 February 2016.
6.
Disability and Inclusion Advisory Committee meeting on 24 February 2016.
Moved: Cr Mark Di Pasquale Seconded: Cr Tom Melican
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
6.6
18 APRIL 2016
ASSEMBLY OF COUNCILLORS
EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)
the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.
In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1
Date of Assembly:
4 April 2016
Type of Meeting:
Councillor Briefing
Matters Considered:
Items on the Council Agenda for the Ordinary Meeting of 4 April 2016 (excluding confidential items) as listed below: 1.1 Sherwood Road, Eaglemont - Petition for the review of Paid Parking 1.2 Petition in relation to proposed amendments to Planning Permit P101/2014 for a performing Arts centre at Loyola College, 325 Grimshaw Street, Watsonia 2.1 Review Advocacy Approach to Bullying 2.2 VetRide - Consideration of support 3.1 Chandler Highway widening 4.1 Signing the International Charter for Walking 4.2 North East Link - Quarterly Report 4.3 Construct a second double storey dwelling adjacent to the existing dwelling at 5 Stone Court, Viewbank 4.4 Amendment to Planning Permit P101/2014 for additional days and hours at Loyola College Performing Arts Centre, 325 Grimshaw Street, Watsonia 4.5 Leith Walk, Macleod – Receive submissions on proposed permanent road closure 4.6 Consent Order for Planning Application 6/67-75 The Mall, Heidelberg West (P194/2015) 5.1 50th Anniversary of Long Tan 6.1 14-18 Livingstone Street, Ivanhoe - Proposed Sale of Land 6.2 Kindergartens - Proposed Leases 6.3 Special Meeting for Councillor Code of Conduct Review 6.4 One Flintoff Benefits Realisation
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
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6.5 7.1 8.1 8.2
Councillors Present:
Staff Present:
Others Present: Conflict of Interest:
Assembly of Councillors Sealing of Documents 4 April 2016 Level Crossing Removal Consultation Defence Force School of Signals (DFSS) Exercising Freedom of Entry Ceremony to Banyule 8.3 Use of Ethical Paper 8.4 Olympic Village 60th Anniversary History Project Steve Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Vivien Ferlaino – Governance & Information Co-ordinator Joel Elbourne – Manager Urban Planning & Building Joseph Tabacco – Manager Property & Economic Development Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Cr Jenny Mulholland - Item 2.1 Cr Mark Di Pasquale - Item 2.2 Cr Tom Melican - Item 2.2
Resolution (CO2016/115) That the Assembly of Councillors report be received. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
6.7
18 APRIL 2016
PROPOSED LOCAL GOVERNMENT (ELECTORAL) REGULATIONS 2016 SUBMISSION
EXECUTIVE SUMMARY The State Government released a discussion paper on 5 April proposing changes to the Local Government (Electoral) Regulations 2016. Submissions are due on 6 May. The MAV have indicated they will be preparing a submission and will be circulated to members for feedback. At the time of writing this report Council has not received the current MAV submission. The timelines are very tight with only one month allowed to provide input. The MAV have indicated their disappointment with the short consultation period considering the regulations are so significant in terms of the impact they will have on the election process, the candidates and the voters. The regulations propose to: • • •
Remove candidates preferences from postal ballot papers for postal elections Increase candidate statement words for postal elections Accept postal votes in both attendance and postal elections up to 9 days after election day
Council has previously made a submission on the electoral review in 2013 and some of these matters were addressed in the review and Council’s submission. A submission be made to Local Government Victoria in support of the proposed changes to the new regulations. Resolution (CO2016/116) That Council make a submission to Local Government Victoria with Council: a)
Reaffirming its commitment to attendance voting; noting that this is the method of voting used for State and Federal elections.
b)
Confirming its previous resolution in the removal of candidates preferences/how to vote cards in ballot packs in postal elections, and supporting the increase in the number of words allowable in candidates’ statements;
c)
Supporting the acceptance of postal votes up to 9 days after election day; and
d)
Supporting the other proposals outlined in the proposed regulations.
Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
7. SEALING OF DOCUMENTS 7.1
SEALING OF DOCUMENTS
Resolution (CO2016/117) That the Common Seal of the Banyule City Council be affixed to the Instrument of Authorisation for Joshua Newton. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
8. NOTICES OF MOTION 8.4
TRAFFIC AND CAR PARKING PACKAGE OF INITIATIVES IN THE VICINITY OF LOYOLA COLLEGE, WATSONIA
Cr Rick Garotti submitted a Notice of Motion. Resolution (CO2016/118) 1.
A report is prepared which considers the following traffic and parking ''package" in the area around Loyola College that builds on current traffic and parking management arrangements: a)
Rolls-out on-street line markings (“hockey sticks�) in appropriate areas, based on officer assessment, that show motorists where to park their cars so that parked cars do not impede resident access to their drive-ways.
b)
Provides a brochure, or appropriate details, on how residents can report to Council instances where parked cars are restricting drive-way access and/or in breach of local parking restrictions. This brochure should include appropriate Council contact details (number/email) as well as details on what information residents should provide to support Council enforcement efforts.
c)
Reconsiders the introduction of parking restrictions in Loyola Court and Regis Court to deter parking by Loyola College students in these courts. This should involve consultation with the residents in these courts including a consultation forum with the Ward Councillor at the Watsonia Library.
d)
Maintenance of a register of all resident complaints that are received regarding traffic and parking issues by Council in the area around Loyola College over a 12-month period to track the success of this package as well as previous traffic and parking interventions that have been delivered by Council.
2.
Council undertakes regular parking enforcement "blitzes" in the area by Council parking officers to promote compliance with local parking restrictions.
3.
Council undertake proactive, positive and supportive engagement with Loyola College to encourage greater use of their onsite parking and to encourage enhanced communications from the College to parents on the appropriate arrangements for school drop-off and pick-up.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
4.
Report back to Council in late 2017 on traffic and parking in the area around Loyola College. This report should include details on the dates and outcomes of the local enforcement ''blitzes."
5.
Write to all local residents regarding this traffic and parking management package as well as the outcomes of the recent planning permit variation application from Loyola College that was considered by Council. All elements of the letter, including its distribution area, should be coordinated with the Ward Councillor. The letter should be distributed on the Ward Councillor's letterhead as the local representative on behalf of the Council.
Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
CARRIED
9. GENERAL BUSINESS 9.1
VALE - BRUCE MANSFIELD
Cr Jenny Mulholland acknowledged that 3AW's legendary and local resident Bruce Mansfield has died after a long battle with prostate cancer, aged 71. The station reports that Bruce died peacefully at his home surrounded by family on Sunday morning. In a statement on its website, the station said: “Our thoughts and prayers are with Bruce's family, particularly his wife, Jill, their three children and his beloved grandchildren.” Bruce is a legend of Melbourne's entertainment industry after a glittering career spanning five decades across TV and radio. He was a TV newsreader for many years before he and long-time 3AW co-host Phil Brady dominated Melbourne's airwaves after joining together for Nightline and Remember When in 1991.
9.2
3081 COMMUNITY COMPASSION GATHERING
Cr Craig Langdon stated that on Thursday, 14 April, he, along with Cr Jenny Mulholland, attended a Community Compassion Gathering at Shop 48 The Harmony Centre. Over 90 people gathered to mourn toddler Sanaya Sahib and to unite in compassion for this local family. Cr Langdon thanked the organisers of the gathering, as well as Council staff who managed the event with two days’ notice. The Harmony Centre certainly honoured its name.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
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MINUTES ORDINARY MEETING OF COUNCIL
9.3
18 APRIL 2016
PATHWAYS EMPLOYMENT & EDUCATION FORUM FOR AFRICAN-AUSTRALIAN YOUNG PEOPLE
On Friday, Cr Craig Langdon was joined by Cr Rick Garotti and the 2015 Multi-Cultural Person of the Year, Dr Hussein Haraco, at the Banyule Community Health Centre for the Pathways Employment & Education Forum for African-Australian Young People. Many groups such as E-Focus, Melbourne Polytechnic, Boxhill TAFE, La Trobe University, Victoria Police and others had stalls. The Pathways meeting was organised by the Banyule’s Youth Services and the Somali Australia Council of Victoria. The event was aimed at providing local young people with practical information on the employment market; how to plan for careers; and how to access employment and educational pathways. The meeting was attended by over 50 young people.
9.4
GOOD NEIGHBOUR STREET PARTIES
Cr Craig Langdon wished to congratulate the residents of Buena Vista Drive, Montmorency, and Bonar and Haig Streets in Heidelberg Heights, for holding separate, but equally successful, Street Parties. Council assisted both as part of the "Good Neighbour" program. Well over 30 residents participated in both.
9.5
NATURE PLAY EVENT
Cr Craig Langdon wished to thank all the staff involved with the Nature Play Event held on Sunday, 10th April, at Banyule Flats. These events (one per annum) have been held throughout Banyule over the past few years. 100s of local residents and children enjoyed the event.
9.6
AUSTRALIAN LOCAL GOVERNMENT WOMENS ASSOCIATION (ALGWA) EVENT
Cr Jenny Mulholland stated that on Thursday, 14 April, Banyule City Council hosted the ALGWA Victorian Conference and wished to thank Allison Beckwith, Gabrielle Hegarty and the team in making sure the event was a success.
9.7
ANZAC EVENT
Cr Jenny Mulholland congratulated Fred Cullen, President of the Ivanhoe RSL, and members of the committee for a wonderful event. Cr Rick Garotti and The Mayor Craig Langdon laid a wreath on behalf of Council and Cr Jenny Mulholland laid a wreath on behalf of Griffin Ward.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
MINUTES ORDINARY MEETING OF COUNCIL
9.8
18 APRIL 2016
PUBLIC FORUM
Cr Wayne Phillips commented on the suggestion made by a member of the public earlier in the meeting, that members of the community be given the opportunity to speak on more than three items. Cr Wayne Phillips stated his view that the flexibility Council currently provides works sufficiently well.
10. URGENT BUSINESS 10.1 PORT ARTHUR MEMORIAL - WREATH ON BEHALF OF COUNCIL That Council consider an item of Urgent Business regarding the Port Arthur Memorial – Wreath on behalf of Council. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
Explanation The Mayor, at his expense, will be visiting Port Arthur in coming days to pay tribute at the Twentieth Anniversary Commemoration Service for all those who lost their lives in one of Australia’s darkest days. If appropriate, the Mayor seeks Council’s consent to lay a wreath at the site on behalf of the City of Banyule. Resolution (CO2016/119) That the Mayor, on behalf of Council, lay a wreath at the Port Arthur Memorial at the Twentieth Anniversary Commemoration Service. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
18 APRIL 2016
Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential item 11.1. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
The Meeting was adjourned at 10.34pm.
The Meeting was closed to the public at 10.39pm.
DATED:........................... DAY OF ........................... 2016
............................................. MAYOR
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016