Lab Inventory Management Guide Lab Inventory management is a task of significant responsibility. The purpose of inventory management is to cut the cost and ensure productivity. There are some tips which can help the one to manage the lab inventory efficiently.
Make a Rough Draft First, imagine and brainstorm what the tasks and tools you will need. List down roughly in a register or a computer sheet. List reagents, consumable supplies, instruments and lab equipment you need in the lab. In this way, you will have a clear picture what materials you need.
Start Book Keeping or Record Inventory Either you are new lab startup or want to simplify the procedures of lab management. You have to keep the record of every item present in the lab. For this purpose, you can note the things in any stock journal or save it in the computer program. Make sure you have the record of everything and don’t skip any item of the inventory. As you will finish the task, you will know about the initial stock of your lab. Therefore, you will have the index of items you need to order vs. that you don’t need to order for the particular period of time.
Maintain Stock Levels Here, you need to evaluate the stock levels. What you need excess and what you need less. Review your routine, week, month and quarter consumption. List out the items:
How many times do you need to re-order an item? Which are the most urgent items you always need? Which things will you need from out of the city? How many extra items you have to waste due to items reach their expiration date? Estimate the minimum amount of funds your lab must have to re-order or buy in any contingency?
Come across answering all these questions, make notes and set parameters as these questions are criteria for re-ordering and procurement of inventory.
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Placement of Inventory Furthermore, plan to place the inventory where you can access all the items easily. For instance; you can put the products or items in the alphabetical arrangement, or you can set them according to their need. The most urgent could be more visible and easily accessible to your shelf. Another thing is to place a barcode on your inventory products and keep the copy of all items on the computer. In this way, due to a barcode, you can easily find the lost thing in the lab.
Precautions for storing
Don’t stock items at high temperatures Keep the lab items away from wash basins, sinks, and other water supplies, etc. Invest in shields and covers to guard against dust and debris. Keep the items at a level of waste, so it’s simple to retrieve thus reduces risk. Don’t leave instruments plugged in when they are not in consumption except networking and automation equipment.
Purchasing Process In order to find a better supplier of lab equipment, you can browse different B2B portals. Ask suppliers a sample or a product demonstration before making a purchase decision. When you ensure the best quality of the instrument, and then ask for price discounts. Finally choose the supplier where you are satisfied with the price, quality and delivery terms. Map out the expensive and cheap items and schedule them according to your lab needs.
Maintenance Schedules Finally, you have to set up the schedule of maintaining equipment. Assign duties of personnel and check them accordingly. Maintenance of the apparatus is the crucial part of lab inventory management.
Conclusion Every lab is different and contains diverse requirements. The lab needs to select the right human resource, and set up efficient CCTV camera mechanism to monitor effectively and avoid fraudulent activities.
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