Policies

Payments

Please pay by credit card. If circumstances require you pay by other means, please contact Margot Harrington, Director of Auxiliary Programs, at 207-3846199 or margot.harrington@berwickacademy.org.

Waitlists

When first-choice programs are not available upon application, a waitlist is available for each program. Participants are accepted from the waitlist based on open space and will be notified by telephone and/or email if and when space becomes available. We cannot guarantee any movement from the waitlist, and families enter the waitlist at their discretion.

Late Registration

Online registration will close at 3 p.m. on the Monday prior to the program starting. If you would like to register after that time, and there are still spaces available, you must contact Margot Harrington, Director of Auxiliary Programs, at 207-384-6199 or margot. harrington@berwickacademy.org. Registration is not complete until the Director has confirmed this with you. You may not show up on the first day of the program to drop off your child and/or register.

Financial Assistance

Payment plans and limited financial assistance are available upon request. Please reach out to Margot Harrington, Director of Auxiliary Programs at 207384-6199 or margot.harrington@berwickacademy. org for more information.

Grades/Ages

Grades listed for each program are the grades that youth will be entering for the 2021-22 school year. Ages listed for each program are the ages a child must be by the date the program is starting.

Cancellations/Withdrawals

With email notification to the Director of Auxiliary Programs, Margot Harrington at margot.harrington@ berwickacademy.org, families may withdraw a participant from a summer program under the following scenarios:

*Cancellations more than 14 days before the program starts: If you cancel more than 14 days prior to the program starting, you will receive a refund/ credit less 25% of the program fee. You can use a credit to sign up for other programs during the summer season or keep it on your account for future seasonal programming.

*Cancellations within 14 days before the program starts: There will be no refunds/credits offered within the 14 day window of a program starting.

No refund or reduction in fees is possible for a child who arrives late, leaves early, or attends only part of a program because of vacation or illness, other than a hospital stay.

Berwick Academy reserves the right to cancel any program due to under enrollment or unforeseen circumstances. Participants will be given the choice of selecting another program or receiving a full refund of paid fees.

In the event that Berwick Academy summer programs are not able to operate due to state regulatory requirements in regards to the COVID-19 pandemic, fees will be prorated and refunded.

6Summer on the Hilltop 2021 • Unmasked photos were taken pre-COVID-19

General Behavioral Policy

All participants are expected to follow a set of general rules of behavior, including respecting themselves, others, the School property, equipment, or materials. Staff will review the rules and policies with each group at the beginning of each session.

Berwick Academy does not tolerate behaviors that do not promote the best experience for all participants and staff. We expect that the following major rules will be consistently followed by all participants: • No fighting or physical violence • No bullying, teasing, or making fun of other participants • No inappropriate language • No endangering the health and safety of other participants or staff • No inflicting self-harm • No damaging or stealing property

The School follows a “Three Strike” discipline policy with respect to violations of these major rules: • First offense: Following an incident in which a participant violates a major rule, staff will redirect the participant to more appropriate behavior and review the program rules and why they are necessary. The School will notify the guardian of the nature of the incident. • Second offense: If the participant engages in conduct that violates a major rule (whether the same rule that was violated in the first offense or a different rule), a staff member will again review the rules with the participant. The School will notify the guardian and require the participant to leave the program for the rest of the day. • Third offense: Following a third incident of a major rule violation (whether the same rule that was violated in the first or second offense or a different rule), the participant will go to the office for dismissal from the program. Following a meeting between the School and the guardian, the participant will be dismissed permanently from the program.

Please Note: No refunds or proration of tuition will be issued for dismissals resulting from a behavioral issue or violation of auxiliary program rules.

With respect to all other behavior issues by any participant, the School will take appropriate action to address such behavior and will engage the guardian as necessary to ensure that the participant addresses the issue. The School reserves the right to dismiss any participant who consistently fails to respect themselves, others, the School property, equipment, and materials.

Inclement Weather Policy

We do our best to remain open and follow an indoor schedule on rainy days. In the event of a natural disaster, such as a hurricane or tornado, the campus will be closed. No refunds or tuition proration shall be issued in the event of such a closure. We will notify you if make-up days can be arranged.

Nut “Aware” Campus

We maintain a “nut aware” campus. We ask faculty, staff, and families to leave peanut and tree nut containing foods and products off campus to help ensure our nut allergic community’s safety