General Information

REGISTRATION

The Convention registration area is located in The Overlook area on the 6th Floor beginning Wednesday morning. Please see the Master Agenda for detailed registration hours.

NAME TAGS

Name tags should be worn at all times during the General Convention since they serve as one’s admission into all educational sessions, the legislation hall, special events, etc. If you lose your name tag, please visit the Convention registration area to obtain a replacement.

TRANSPORTATION

Should you need transportation during Convention, please visit the concierge desk or utilize the MARTA, Uber, Lyft, a cab, etc. IMPORTANT: Atlanta traffic is notably congested, and ride-share services face considerable wait times. Plan ahead and ensure safety remains your top priority.

CONVENTION ATTIRE

Thursday is “School Spirit Day,” so feel free to sport pride for your alma mater! Attire for all other events is resort casual (polo/collared shirts, shorts or khaki pants for men and comparable attire for women). Please refrain from wearing T-shirts, jeans or ball caps during official Convention activities and, when worn, please ensure T-shirts reflect positively upon the Fraternity (i.e. no alcohol, void of sexual innuendo, etc.). Coat, tie and Beta badge are required for Saturday night’s Celebration Banquet.

MEALS

Full registrants have access to three major meals: Welcoming Dinner (Thursday), Awards Luncheon (Friday) and Celebration Banquet (Saturday). Breakfast is on your own. Options include the hotel’s Café and room service, Starbucks and Peachtree Food Court a block down from the hotel. Attendees who indicated an allergy or dietary restriction during registration have been provided special meal tickets. They should be presented to a hotel server at the start of the meal. Nametags serve as admittance tickets into Beta banquets. If you lose your nametag, visit the Convention registration desk to obtain a replacement. Based on availability, additional banquet meals may be purchased at the Convention registration desk. Meals on Thursday and Friday are open seating. Saturday night’s Celebration Banquet is open seating for collegiates but will include reserved seating for alumni and guests. Please check the podium outside of the Peachtree Ballroom for your seat assignment.

AWARDS

Awards will be presented to individuals and chapters during Friday’s Awards Luncheon and Saturday’s Celebration Banquet. Except for Knox and singing-related Awards presented Saturday night, chapters will be able to pick up their hardware at the awards booth where group photographs will be taken upon request. Awards must be claimed by 9:00 p.m. Saturday evening. Please congratulate Beta’s deserving individuals and chapters!

CONDUCT

To ensure the General Convention and Beta Theta Pi continue to maintain a reputation of excellence and high standards, the Fraternity expects all Convention attendees to govern themselves accordingly, respecting the property and rights of the hotel as well as other guests. Please be advised that alcohol is not permitted to be consumed in public areas outside and the laws of the host state apply to all participants. Conduct will be monitored and enforced by hotel security. If a disturbance or issue is reported, it will be addressed in accordance with Beta’s Convention Standards Procedures:

• First Offense: Individuals will receive a warning and be asked to discontinue the actions of disturbance. Individuals will be given notice of the consequences of a second offense. • Second Offense: Individuals will be asked to return to their assigned room and, if present, all alcohol will be confiscated and discarded. Individuals will be given notice of the consequences of a third offense. Individuals will be asked to meet with the Convention Marshal, Regional Chief, District Chief and Chapter Delegate the next morning. • Third Offense: Individuals will be asked to leave the General Convention and will no longer be allowed to participate in related activities or events. No travel fees or registration fees will be refunded. The General Fraternity will follow up on the incident post-Convention. • Depending on the severity of one’s action(s), the Fraternity reserves the right to utilize good judgment in addressing each situation. Actions of the individual may result in immediate removal from Convention and the hotel.

SMOKING AND TOBACCO PRODUCTS

The entire hotel is 100% smoke- and tobacco-free. This includes all offsite Beta events.

EVALUATIONS

An electronic evaluation will be sent to you following the Convention. Your feedback is important. Please take time to complete the evaluation and help the Fraternity improve future Conventions.

WIRELESS INTERNET

Computer access is available throughout the hotel, including the lobby and common space. Every guest room offers wifi, which allows for fast connection time and access.

TWITTER, INSTAGRAM AND FACEBOOK

The official Twitter hashtag for the 183rd General Convention is #Beta183. Please use this hashtag to share your thoughts, reflections and significant moments regarding your Convention experience. When posting, remember you are representing Beta to thousands of constituents via social media. In addition, should you have feedback or suggestions for improvement, please share those in the evaluation or directly with a Convention staff member.

LOST & FOUND

Please check for and turn in lost items to the Convention registration area. All items not claimed by Sunday at 12:00 p.m. will be held at the Administrative Office for 14 days at which time all unclaimed items will be discarded or become property of the Fraternity.

SECURITY

It is important for you to know that during these times of heightened security, the hotel is doing everything it can to ensure you have a safe and enjoyable stay. Please do not hesitate to contact the hotel staff if you need assistance.

ALL-GENDER RESTROOM

An all-gender restroom is located just off the 6th Floor Chastain Terrace.

EMERGENCIES AND MEDICAL ASSISTANCE

If you experience an emergency, please call 9-1-1. Please report all injuries or illnesses to the Beta Convention staff at beta@convention.org.

PARKING

Parking at the Westin Peachtree Plaza is $37 per vehicle per day.

CHECK-IN AND CHECK-OUT

Hotel check-in is at 4:00 p.m. Check-out is 11:00 a.m. If you would like a late check-out from the hotel, please make arrangements directly with the front desk.

LOST HOTEL KEY

If you lose your hotel key, contact the hotel’s registration desk directly.

HOTEL BILLS

Delegates, Leadership College and Keystone participants and chapter advisors: your hotel bill (less incidentals) is paid in conjunction with your registration fee and will therefore be charged to the Fraternity’s master bill. General Fraternity Officers: You will be responsible for paying your hotel bill upon checkout and submitting charges for reimbursement in alignment with Beta’s official expense reimbursement policy. All other attendees are responsible for room, tax and incidentals.

HOTEL FEEDBACK/ISSUES

Should you encounter any issues or have feedback for the hotel, or if there is anything that can be done to make your stay more comfortable, please contact Convention Coordinator Nathan Balkenbusch at 913.544.6588.

QUESTIONS

Questions regarding the Convention and host facilities should be directed to any Convention staff member. They are easily identified by their name tags and red//white/blue polos.

BETA STAFF CONVENTION LEADERSHIP TEAM

Nathan Balkenbusch, Coordinator nathan.balkenbusch@beta.org Anne Emmerth, Coordinator anne.emmerth@beta.org Eric Buller eric.buller@beta.org Phil Fernandez phil.fernandez@beta.org Taelor McCarthy taelor.mccarthy@beta.org Mike Roupas mike.roupas@beta.org Jacob Tidwell jacob.tidwell@beta.org

Beta Theta Pi Foundation and Administrative Office 800.800.BETA (2382) /// convention@beta.org

CONVENTION SPONSORS

The Fraternity would like to thank all of its 2022 Convention sponsors who provide important products and services to advance the mission of Beta Theta Pi, including Billhighway, College Fresh, CSL Management, Herff Jones and Merch.House (page 26).