Cost Estimate for (Event Name/date): Contact Person:
Estimate Date:
Charge
Per
Multi Day Discount
Per
Days
Times
Sub Total
/day
Estimate
Booking Fee
Required
$300
Security Deposit
Required
$500
Event
$300
Due within 5 days of estimate to hold date -‐ nonrefundable
$500
30 Days in Advance -‐ refunded within 10 days of event close
Arena -‐ Covered
Available
$600
day
$500
day
Include all days ring booked for show/event classes
Arena #1 -‐ first
CLOSED
$600
day
$500
day
Include all days ring booked for show/event classes
Arena #2 -‐ center
Available
$600
day
$500
day
Include all days ring booked for show/event classes
Arena #3 -‐ Rodeo
Available
$600
day
$500
day
Warm up arenas (#C,1,2or3)
Available
N/C
N/C
N/C
N/C
Jumps / trail / dressage
Optional
$225
day
$175
day
Extra Arena drag -‐ Additional
Optional
$10
drag
X
X
Estimate need for drags beyond included 2 per day
Arena water & drag -‐ Additional
Optional
$15
drag
X
X
Estimate need for water & drags beyond included 2 per day
Day Haul In Fee
Estimate
$10
horse
X
X
All horses not paying for stabling pay a daily day haul in fee
Lights -‐ Arena 2 & 3
Optional
$35
hour
X
X
Stalls -‐ Barn 1 -‐ #20 in&out
Optional
$30
night
$15
night
Estimate use 12x12 w/12x12 wire out
Stalls -‐ Barn 2 -‐ #20
Optional
$30
night
$15
night
Estimate use
Stalls -‐ Mare Motel -‐ 18
Optional
$30
night
$15
night
Estimate use -‐ no shavings in mare motel -‐ one horse per stall
Portable Stalls -‐ bank of 20
Optional
$100
Event
X
X
Organizer brings in portables -‐ PCEC paid $100/night for each bank of 20
RV w/ electric & water
Optional
$20
night
X
X
RV parking -‐ 60 spaces available if no portable stalls in place
Overnight Security
Required
$300
Vehicle Parking (overflow)
Optional
$3
Day
X
X
Large spectator crowds pay to use remote parking -‐ "free" facility can park about 200 cars
Walkie Talkies
Optional
$50
Event
X
X
Optional Rental -‐ set of 6
Portable Toilets
Optional
X
X
X
X
Include all days ring booked for show/event classes NC
One warm up area provided at no charge for each arena rented Rental Fee for Pierce Equipment
If ANY people are staying overnight -‐ Security Officers are required
Organizer Responsibility for events over 300 participants / spectators
ESTIMATE TOTAL
$800
Includes nonrefundable Booking Fee and refundable Security Deposit
After Refund of Deposit
$300
Total
Payment Schedule
Amount
Timing
Terms
Booking Fee
$300Estimate / Signing
due within 5 days of estimate to hold dates
Security Deposit
$500 30 Days Advance
Refundable within 10 days of event
Fixed Expenses Variable Expenses -‐ Estimate TOTAL (inc damage deposit)
$0 Prior to Occupancy $0 10 days post event $800
3/13/2015 version PCEC Cost Estimate Form
If weather or low registration forces cancelation, funds can be used for event scheduled within 6 Months These expenses will be computed prior to departure and due within 10 days of the close of event