CAI-CV HOAliving February 2025 by CAI-Coachella Valley Chapter

NEW AND RENEWING MEMBERS

NEW BUSINESS PARTNERS

AMERICA’S FINEST LIGHTING AND MAILBOX COMPANY

Mr. Rick Archer (714) 872-2445 rarcher@oldcalifornia.com

O’LINN SECURITY, INC.

Ms. Kimberly O’Linn (760) 320-5303 kim@olinnsecurityinc.com

RENEWING BUSINESS PARTNERS

COMMUNITY LEGAL ADVISORS, INC.

Mr. Mark Guithues, Esq. (760) 445-1457 mark@attorneyforhoa.com

METERNET

Mr. Bill Vuyancih (760) 728-1295 sales@meternetusa.com

PIPE RESTORATION SOLUTIONS INC.

Ms. Mary Ann Moore (941) 685-9500 maryann@prspipe.com

PRO LANDSCAPING, INC.

Mr. Jesse Escamilla (760) 343-0162 office@proland-inc.com

QUALITY STREET SERVICE

Mr. Sean McElvy (800) 979-3372 smcelvy@qualitystreetservice.com

NEW MANAGEMENT COMPANIES

DESERT STONE MANAGEMENT

Mr. Curtis Lopez-Galloway (760) 776-3689 curtis@desertstonemgmt.com

RENEWING MANAGEMENT COMPANIES

THE GAFFNEY GROUP INC.

Ms. Meaghan Gaffney-Howe, CMCA, AMS (760) 327-0301 meaghan@thegaffneygroup.net

NEW MANAGERS

Ms. Monica Gonzales (760) 346-1161

mgonzales@drminternet.com

RENEWING MANAGERS

Ms. Roxi Bardwell, AMS, PCAM, RS (510) 693-1620 rbardwell@arsinc.com

Ms. Cynthia Duffy (760) 346-1161 cduffy@drminternet.com

Mr. Scott Matas (760) 346-1161 smatas@drminternet.com

Ms. Heather Stanley (760) 346-1161 hstanley@drminternet.com

Ms. Stephanie Swenstad (760) 902-2799 sswenstad@drminternet.com

Mr. Matthew Rittenhouse, CMCA, AMS (760) 219-4672 mrittenhouse@sunrisecountryclub.com

NEW HOMEOWNER LEADERS

MIRALON COMMUNITY CORPORATION

Mr. Aaron Corn

Mr. Kevin Taylor

SILVER SANDS HOMEOWNERS ASSOCIATION

Ms. Linda Kluy

VIA ISLA HOMEOWNERS ASSOCIATION

Mr. Christian Oberhauser

RENEWING HOMEOWNER LEADERS

GENERATIONS - INDIO

Ms. Lisa Corton

Mr. Michael Harlan

Mr. Jesse Pando

Mr. Raymond Torres

Mr. Scott Visyak

GENESIS HOMEOWNERS ASSOCIATION

Mr. Jon Carlson

Mr. Maris Moon

Mr. Stephen Nelson

Mr. George Soule

Mrs. Sarianne Zeitounian

INDIO SPRINGS RV RESORT

Ms. Carla McNamara

MONTAGE AT MISSION HILLS HOMEOWNERS ASSOCIATION

Mr. Norm Giere

Mr. Thomas Harp

Mr. Lesley Johnson

Mr. Tony Michaelis

Mr. Gary Roman

PALM DESERT GREENS ASSOCIATION

Ms. Louise Stettler

PARK MIRAGE HOMEOWNERS ASSOCIATION

Ms. Carol Service

RANCHO CLUB PALM ESTATES

Mr. David Scott

VIA ISLA HOMEOWNERS ASSOCIATION

Ms. Patricia Ching

Mr. Robert Webster

JENNIFER JAMES, ESQ. CHAIR

Partner & Managing Attorney of the Coachella Valley, Roseman Law, APC

ASHLEY LAYTON, PCAM, AMS, CMCA CO-CHAIR Premier Community Association Management

MIKE TRAIDMAN BOARD LIAISON

Mira Vista at Mission Hills HOA

GLENN A. MILLER, CGCS Southwest Landscape & Maintenance, LLC

LILY ORTEGA Pro Landscaping Inc.

JASON SAVLOV, ESQ. Adams | Stirling, PLC

JOHN SCHUKNECHT LaBarre/Oksnee Insurance

SIERRA CARR, CMCA, AMS, CCAM, PCAM Associa Desert Resort Management

STEVEN SHUEY, PCAM

Personalized Property Management (Ret.)

CHRIS SIGLER, B.S.C.E, CDT C.L. Sigler & Associates, Inc.

HOLLY SMITH Desert Resort Management

CREATIVE DIRECTOR & GRAPHIC DESIGNER

RODNEY BISSELL Bissell Design Studios, Inc. rodney@bisselldesign.com (714) 293-3749

PHOTOGRAPHY

MATTHEW LAWTON, CIC, CIRMS, EBP OCV Insurance Services matt@ocvinsurance.com 760-774-2099

JAY JARVIS jayj92260@gmail.com 571-235-5420

ARTICLE SUBMISSIONS OR ADVERTISING INFORMATION HOALiving@cai-cv.org

SUBSCRIBER SERVICES

The Coachella Valley HOA Living Magazine is a publication expressly prepared for association leaders, managers and related business professionals of the Community Associations Institute. Members are encouraged to submit articles for publishing consideration. All articles accepted for publication in HOA Living are subject to editing and rewriting by the HOA Living Committee.

UPCOMING EVENTS

City of Indian Wells HOA Workshop Saturday, February 8, 2025, 9:00 a.m.

Vue Grille, Indian Wells

CAI-CV Educational Program & Mini Trade Show Governing Documents

Friday, February 28, 2025, 11:15 a.m. Sun City Palm Desert

Board Member Workshop – DCHC How AI Can Help HOA Boards and Managers Tuesday, February 11, 2025, 8:30 a.m. Via

Tuesday – Thursday, April 22-24,

24, 2025, 9:00 a.m.

RAP Foundation Conference Room

CAI’s CID Law Course

Monday, February 24, 2025, 9:00 a.m.

RAP Foundation Conference Room

CAI’s Educated Business Partner Course

Monday, February 24, 2025, 12:00 p.m.

RAP Foundation Conference Room

With First Citizens Community Association Banking, formerly part of the bank’s CIT division, you can count on continued service from the experts you know. And as one of the nation’s

Choose Educated Business Partners

Julie R. Balbini, Esq., Fiore Racobs & Powers, A PLC

Micha Ballesteros, Cartwright Termite & Pest Control, Inc.

Roxi K. Bardwell, Advanced Reserve Solutions, Inc.

Rodney Bissell, Bissell Design Studios, Inc.

Gary Butler, Asphalt MD's

Linda Cardoza, Alliance Association Bank

Will Cartwright, Cartwright Termite & Pest Control, Inc.

Christopher Cellini, Flood Response

Todd Chism, PatioShoppers

DJ Conlon, Poppin Promotional Products

Lori Fahnestock, Powerful Pest Management

Julie Frazier, Frazier Pest Control, Inc.

Victoria Germyn, Teserra

Elaine Gower, The Naumann Law Firm, PC

Michael Graves, SCT Reserve Consultants

Amanda Gray, Harvest Landscape, Inc.

Jennifer James, Esq., Roseman Law, APC

Erin Kelly, Banc of California

Megan Kirkpatrick, Kirkpatrick Landscaping Services

Jared Knight, Precision Construction & Painting

Katy Krupp, Fenton Grant Mayfield Kaneda & Litt, LLP

Matt Lawton, CIC, CIRMS, OCV Insurance Services

Larry Layton, Kirkpatrick Landscaping Services

Alison LeBoeuf, Sherwin-Williams

Mike Mastropietro, OCBS, Inc.

Chris Meyer, Asphalt MD's

Greg Morrow, Eagle Roofing Products

Fran Mullahy, Conserve LandCare

Bridget Nigh, BEHR Paints

Matt Ober, Esq., Richardson Ober DeNichilo LLP

Lily Ortega, Pro Landscape

Chet Oshiro, EmpireWorks

Mallory Paproth, SCT Reserve Consultants

Elisa Perez, Esq., Epsten, APC

Jay Powell, Ben's Asphalt

Dana Pride, Automation Pride

Mike Rey, LaBarre/Oksnee Insurance Agency

Kelly Richardson, Esq., Richardson Ober DeNichilo LLP

Brent Sherman, Animal Pest Management Services, Inc.

Liz Williams, AMS Paving

Taylor Winkle, Roof Asset Management

Bevan Worsham, AMS Paving

Jolen Zeroski, First Citizens Bank

CHAPTER BOARD OF DIRECTORS

PRESIDENT

MARK DODGE, CMCA, AMS Branch President & CEO Associa Desert Resort Management

PAST PRESIDENT

JULIE BALBINI, ESQ. Managing Attorney, CV Office, Fiore Racobs & Powers, A PLC

SECRETARY

BG (RET) GUIDO PORTANTE Director, Mira Vista at Mission Hills HOA

TREASURER

JOLEN ZEROSKI, CMCA VP, Regional Account Executive First Citizens Bank

DIRECTOR

CLINT ATHERTON, PCAM General Manager, Sun City Palm Desert

DIRECTOR

BRIAH CASTILLO, BUSINESS DEVELOPMENT Ivan’s Painting

DIRECTOR

MANDIE CHLARSON, PRINCIPAL NLB Consulting & Elections

DIRECTOR

BRUCE LATTA, CMCA Manager, Indio Properties/President, Desert Cities HOA Council

DIRECTOR

MICHELLE LOPEZ, CMCA, AMS Director of Community Management, Powerstone Property Mgmt.

DIRECTOR

LILY ORTEGA, CMCA Office Manager, Pro Landscape

DIRECTOR

MIKE TRAIDMAN President, Mira Vista at Mission Hills HOA Commissioner, CAMICB

CAI Coachella Valley 49950 Jefferson Street, Suite 130-117 Indio, CA 92201 (MAIL ONLY) (760) 341-0559 | www.cai-cv.org

JILL PRENDERGAST Executive Director Jill.Prendergast@cai-cv.org

The materials contained in this publication are designed to provide our members with timely and authoritative information; however, the CAI Coachella Valley Chapter is not engaging in the rendering of legal, accounting or other professional types of services. The Coachella Valley Chapter has not verified and/ or endorsed the contents of these articles or advertising. Readers should not act on the information contained herein without seeking more specific professional advice from legal,

or other experts as required.

President’s Message

Mark Dodge, CMCA,

AMS

Branch

President and Chief Executive Officer

Desert Resort Management – an Associa Company

We are thrilled to welcome our new Executive Director, Jill Prendergast, who officially joined us in January. Jill brings a fresh perspective and a wealth of experience to the role. Please take a moment to introduce yourself and connect with her at jill.prendergast@cai-cv.org. We are also pleased to welcome back Stacey Atherton, at least on a temporary basis. She is replacing Ashley Lisza who also recently left the organization. We’re eager to see the positive impact the new team will make.

FEBRUARY EVENTS

We are excited to share several upcoming events this February. Mark your calendars and join us:

• February 8, Saturday: Indian Wells HOA Workshop, 9:00 AM at Indian Wells VUE Grille (Free)

• February 11, Tuesday: BMW/DCHC Board Education, 8:30 AM (Zoom)

• February 24, Monday: CMCA Rev/CID Law/Ed BP, 9:00 AM (RAP Conference Center)

• February 28, Friday: Lunch Program & Trade Show, 11:15 AM (Sun City Palm Desert)

We look forward to seeing you at these events and encourage your participation. You can register for these events at: CAI-CV

CALL TO ACTION: JOIN A COMMITTEE AND MAKE A DIFFERENCE

CAI-CV thrives because of the dedication and involvement of its members. This year, we encourage every member to consider serving on one of our 16 committees Participating in committee work is one of the best ways to build your career and expand your professional network.

With just an hour a month, you can develop lifelong relationships, gain valuable skills, and unlock new career and business opportunities.

If you’re ready to make an impact, please submit a volunteer form to join one or more Chapter committees.

MARKETING AND SPONSORSHIP OPPORTUNITIES

Detailed information on all 2025 marketing and sponsorship opportunities is available in the CAI-CV Advertising and Sponsorship Plan, which you can find at the CAI-CV Store website: https://cai-cv.wallrug.io/events/awards/2024-awardsjan-2025/. Please contact Stacy Atherton at stacy.atherton@cai-cv.org to create your custom marketing plan.

Let’s make 2025 a year of growth, collaboration, and financial success for CAI-CV. Thank you for your continued support and involvement in making our Chapter a vibrant and thriving community.

Mark

Canyon Country Club Estados

A Premier Community in South Palm Springs

By Ashley Layton, PCAM, AMS, CMCA

Nestled within the scenic Canyon Corridor neighborhood of South Palm Springs, Canyon Country Club Estados (also known as Estados HOA, Inc.) offers a serene and picturesque living experience across 12 meticulously landscaped acres. This distinctive community, originally developed as a tennis resort, features 120 condominiums and is distinguished by its historical tennis amenities, including multiple tennis courts and a signature tennis racquet-shaped pool. Over time, the resort was transformed into a condominium association, maintaining its unique charm while adapting to the needs of modern residents.

A DIVERSE RANGE OF HOMES AND STYLES

Canyon Country Club Estados offers a variety of single-level condominiums, with both upstairs and downstairs units available. The majority of the homes are spacious 2-bedroom, 2-bath units, though 3-bedroom, 2-bath and 1-bedroom, 1-bath options are also available. The architecture is rooted in the timeless Spanish Colonial and Mission styles, with some more contemporary touches incorporated over the years through community maintenance and renovation projects. Elevated exterior walkways provide access to the upperlevel units, further enhancing the community's appeal.

Condominium prices in this desirable neighborhood range from $250,000 to $700,000, making it an accessible choice for a variety of buyers.

EXCEPTIONAL AMENITIES AND COMMUNITY SPIRIT

Residents of Canyon Country Club Estados enjoy a wealth of amenities included in the monthly assessment of $677. Among these are:

• Three tennis racquet-shaped pools (one of which is saltwater)

• Four spas

• Five tennis courts

• Two pickleball courts

• A two-story clubhouse featuring a large meeting room, game/ billiards room, full kitchen, library, fitness center with saunas, and restrooms

• Laundry facilities

• Exterior building maintenance

As one resident puts it, “The amenities offered here at Canyon Country Club Estados are plentiful and extraordinary, with ample space for everyone to enjoy without crowding or noise.” Another owner adds, “Neighbors help each other and welcome all who live here—whether they are owners, tenants, snowbirds, or year-round residents.”

MORE GREEN SPACE, MORE COMFORT

Canyon Country Club Estados stands out in Palm Springs for its abundant green space, including grass areas, fruit trees, desert plants, and extensive walking paths. This creates an environment that fosters relaxation and outdoor enjoyment. Additionally, as a dog-friendly community, it is one of the best in the valley for walking pets, with ample paths that avoid hot blacktop, ensuring comfort for both residents and their four-legged companions.

PROACTIVE MAINTENANCE AND FORWARD-LOOKING INITIATIVES

Like many large condominium communities built in the 1960s and 1970s, Canyon Country Club Estados faces unique maintenance challenges. However, the HOA board is proactive in addressing these issues, ensuring that necessary maintenance and improvements are carried out on schedule to prevent more costly repairs in the future.

Currently, the Association is in the design phase of a 22,000-square-foot desert landscape project aimed at enhancing water conservation efforts and complying with Assembly Bill 1572. Additionally, the community recently completed a $950,000 renovation of the elevated walkways and balconies, ensuring that the property remains well-maintained for years to come.

GOVERNANCE AND PROFESSIONAL MANAGEMENT

Canyon Country Club Estados is governed by a five-person board of directors, supported by six dedicated committees: Architectural, Landscape, Pools, Clubhouse, Tennis/Pickleball, and Recycling. The Association is professionally managed by Ashley Layton, CMCA, AMS, PCAM, through Premier Community Association Management, ensuring efficient and effective oversight of the community’s operations. Ashley may be reached at ALayton@brcpcam.com or 760.345.2449.

Ashley Layton, PCAM, AMS, CMCA is Vice President of Premier Community Association Management. She can be reached at 760 345 2449 or email her at ALayton@brcpcam.com. www.brcpcam.com

The California Legislative Action Committee’s (CLAC’s) primary objective remains constant: propose, monitor, evaluate, provide input, and take formal positions on state legislation affecting community associations.

“We’ve found that as an individual, it’s hard to make an impact. But, when you get together as group of like-minded people, working together on a common goal, you’re able to accomplish a great many things.”

– Kieran Purcell, Esq., Legislative Co-Chair for CAI-CLAC

CLAC UPDATE

CAI California State Legislative Tracking Report

If you have questions or comments, please contact CAI’s Government and Public Affairs team at government@caionline.org.

SPONSOR

EBy Holly Smith, CMCA, AMS, PCAM

stablished in 2001, C.L. Sigler & Associates has dedicated itself to providing comprehensive HOA construction consulting and project management throughout Northern California and the Coachella Valley. They have been an active and integral part of providing unconflicted SB326 balcony inspection services since the legislation’s inception, protecting HOA residents with practical and reasonable recommendations for their elevated structures.

C.L. Sigler & Associates Inc.

CONSTRUCTION MANAGEMENT CONSULTING

Chris Sigler’s early years were marked by his passion for competitive sports in Portland, Oregon. He began as a successful young swimmer, until he realized his passion was for team sports. During a trip to England in the 8th grade, he discovered a love for soccer—or fútbol, as it’s known globally—when he was invited to participate in exhibition matches. This newfound passion led him to transition from the swimming pool to the soccer field, where he gained prowess as a talented goalie. Chris earned a Bachelor of Science in Civil Engineering from Santa Clara University while attending on a soccer scholarship. After college, he continued pursuing his athletic dreams as a goalkeeper for the San Jose Earthquakes until the NASL (North American Soccer League) disbanded in 1985 due to the sport’s limited popularity in the U.S.

Chris has a vast knowledge base. He began his professional career in the world of concrete structures before moving into seismic retrofitting, ensuring buildings met earthquake safety standards. This path ignited his passion for project management, leading him to establish C.L. Sigler & Associates in San Jose, California in 2001. The firm has since become the premier, pre-eminent construction management consulting company specializing in HOA communities. Chris is dedicated to enhancing property values through strategic business practices, ensuring associations maintain fiscal responsibility and best practices while receiving top-quality services. His commitment to education is equally strong, as he actively teaches managers and board members about industry best practices and has been writing for the CAI-CV Chapter’s “HOA Living” magazine over the past 4 years.

HOA Complimentary Services

Contractors Lic. # 235717

With the implementation of SB326, Chris expanded his operations to ensure HOAs comply with the law’s requirements for balcony and elevated structure inspections. His team guides associations through the inspection process, ensuring full compliance with the law’s complex mandates as an independent advisor that provides practical solutions for short and long-term safety.

• Expert On-Site Consultation and Assistance

WESTERN PACIFIC

• Project Records

C.L. SIGLER & ASSOCIATES IS RECOGNIZED AS A LEADING AUTHORITY IN:

• Job Walk / Surface Checklist

• Contractor Referral Service

Roof ing Corporation Since 1949 “Complete

• Scope of Work Development

• Training for Maintenance Staff

• Consulting: Advising associations on strategic pathways for successful project outcomes.

• Maintenance Account

• Scope and Specification Writing: Conducting comprehensive property assessments to help associations prioritize needs, define project scopes, and navigate aging infrastructure challenges.

• Detailed Property Paint Specifications

Repairs • Re-rooﬁng

Roof Inspection • Maintenance Programs Polyurethane Foam • Built-up • Tile • Patios

• Construction Management: Transforming project plans into reality with a collaborative, communicative approach, ensuring projects are completed on time, within budget, and to specification.

• Professional Interactive Digital Color Renerings Alison LeBoeuf

3462 La Campana Way, Palm Springs, CA 92262

• Construction Documentation: Providing complete project archives, including specifications, budgets, RFPs, invoicing, and photographic records for historical reference.

Phone (760) 416-5877 Fax (760) 320-8912

HOA Account Executive (949) 294-3565 alison.l.leboeuf@sherwin.com

FIND US ONLINE AT www.westpacroof.com

• SB326 Compliance: Managing the entire SB326 inspection process, from scoping required balcony samples to coordinating drilling, engineering inspections, and final reporting.

• Employee and Homeowner Discounts ASK SHERWIN WILLIAMS ABOUT YOUR NEXT REPAINT

As a Titanium Sponsor, C.L. Sigler & Associates proudly supports CAI’s mission to educate managers and homeowner leaders in best practices. The company’s unwavering attention to detail and commitment to the industry serve thousands of associations across California, reinforcing its position as a trusted partner in community and construction management.

Thank you

MEET OUR NEW EXECUTIVE DIRECTOR: Jill Prendergast

By Mike Traidman

As you know, after ten years as Executive Director, Cal Lockett, has retired. We are all grateful for his leadership and passion in helping our chapter thrive. As we turn the page to a new chapter, we are thrilled to welcome Jill Prendergast as our new Executive Director.

Jill brings a wealth of experience and a deep commitment to community service. Originally from Santa Barbara, she has spent most of her life in Redlands, California. Jill and her husband, Scott, have been married for 24 years and are proud parents to three children: Nate, 21, who works in the hospitality industry; Luke, 19, a U.S. Marine currently stationed in Missouri; and Alyssa, 18, a high school senior planning to attend Grand Canyon University in Arizona next year. The family also includes two beloved French Bulldogs, Charlie and Bodie. Scott works in risk management and legal services for Union Pacific Railroad. Before joining CAI-CV, Jill served as the Executive Director of the Garner Holt Foundation, a nonprofit organization

"Jill has identified her primary goals for CAI-CV as strengthening relationships with business partners, increasing recognition for the volunteers and contributors who help our chapter thrive, and expanding community manager membership and engagement.”

dedicated to providing STEAM education to underserved youth. She also worked as the Fund Development Director for the Family Service Association of Redlands, where she honed her skills in relationship-building and community engagement.

Jill has identified her primary goals for CAI-CV as strengthening relationships with business partners, increasing recognition for the volunteers and contributors who help our chapter thrive, and expanding community manager membership and engagement. Her passion for collaboration and innovation will undoubtedly be instrumental in taking our chapter to new heights.

In her personal life, Jill enjoys spending quality time with her family, particularly at the Colorado River. Whether boating during the summer or exploring the desert in their off-road side-by-side

during the winter, these adventures bring her immense joy. For Jill, family is her greatest source of happiness and inspiration.

As Jill steps into her new role, she asks for your patience and support as she familiarizes herself with the unique dynamics of our chapter. We are confident that her leadership, creativity, and dedication will help us continue to grow and succeed.

Please join us in welcoming Jill Prendergast as CAI-CV’s new Executive Director!

Mike Traidman is a Director of CAI-CV, the President of Mira Vista at Mission Hills HOA, and a Commissioner for the Community Association Managers International Certification Board (CAMICB). Mike can be reached at mtraidman@yahoo.com.

THANK YOU 2025 CORPORATE SPONSORS

TITANIUM

Associa Desert Resort Management

C.L. Sigler & Associates, Inc.

Fiore, Racobs & Powers, A PLC

Hotwire Communications

Lloyd Pest Control

Cooper Coatings

First Citizens Bank

Powerstone Property Management

EmpireWorks

AMS Paving, Inc.

Precision Painting & Reconstruction

SILVER

Accurate Termite & Pest Control

Alan Smith Pool Plastering & Remodeling

Alliance Association Bank

Banc of California

Charter Communications

Delphi Law Group

Epsten, APC

Horizon Lighting

Ivan’s Painting

NLB Consulting & Elections

Patrol Masters, Inc.

SCT Reserve Consultants

Sierra Dawn Estates HOA

Southwest Landscape & Maintenance

SouthWest Security

Sun King, Electric, Inc.

Vista Paint Corporation

JANUARY

Wednesday

CAI-CV 2025 CALENDAR

Friday

APRIL

Tuesday 8 BMW/DCHC, 8:30AM, Board Bootcamp Zoom

Friday 18 Lunch Program & Trade Show, 11:15AM Sun City Palm Desert TU-TH 22-24 CLAC Legislative Days in Sacramento Sacramento Tuesday 29 Strat. Planning 2:30PM,

JUNE

Friday 6

JULY TH - FR 4-5

AUGUST

Wednesday 13 BMW/DCHC Board Education Zoom

Tuesday 26 Strat. Planning 2:30PM, Board 3:30PM Zoom

Friday 29 Strat. Planning (Leadership), 9:00AM RAP Conference Center SEPTEMBER

Monday 1 Labor Day

Closed Tuesday 30 Strat. Planning 2:30 PM, Board 3:30 PM Zoom

OCTOBER

Tuesday 7

Friday 17

Friday 14 Fall Golf Event, 1:30 P.M.

Friday

18 Start. Planning 2:30P.M., Board 3:30PM Zoom

TH - FR 27-28

Friday 12

25-26

Wednesday 31

TH-FR 1-2

Friday 23

Ask the Attorney, 3:30PM

The Los Angeles Wildfires: Devastation, Insurance Crisis, and the Path to Recovery

By Leena Danpour, Esq.

In January 2025, Southern California experienced catastrophic wildfires in high-risk fire zones, including notably in Pacific Palisades, Altadena, Sylmar, Malibu, and the Hollywood Hills.

To the devastation of many, the wildfires tragically claimed several lives and destroyed thousands of homes and businesses, wiping out entire neighborhoods. This disaster is already being regarded as one of the costliest in U.S. history.

Homeowners living in the affected areas face numerous challenges. Not only have they lost their homes and possessions, but many homeowners’ insurance policies were canceled or non-renewed in the months leading up to the wildfires. This left many with no

choice but to turn to California’s FAIR Plan, which provides state-offered basic fire insurance coverage for high-risk properties when such coverage is not available from traditional insurance carriers.

In the September 2022 issue of HOA Living Magazine, in an article titled, The California FAIR Plan and the Unfair Reality of Obtaining Insurance Coverage, I highlighted the plight of neighborhoods in high-risk wildfire areas, where homeowners were forced to rely on the California FAIR Plan, known as the “insurer of last resort.”

Now, homeowners in the fire-ravaged areas find themselves in the very situation discussed in that article - anxiously awaiting to determine whether the California FAIR Plan will offer adequate support. Unfortunately, the outlook is not promising. FAIR Plan insurance coverage is highly restrictive, offering only basic fire damage coverage and excluding comprehensive protections like loss of use, personal liability, or coverage for personal property. Moreover, there’s a cap on payouts at three million dollars per residential household, which falls short for many high-value properties in

“FAIR Plan insurance coverage is highly restrictive, offering only basic fire damage coverage and excluding comprehensive protections like loss of use, personal liability, or coverage for personal property.”

areas like Pacific Palisades and Malibu (We have been told that homeowners can obtain additional coverage or layers above the three million dollars. We have also been advised that some owners with homes that had a value that exceeded three million dollars were denied FAIR Plan coverage). With approximately half

Looking to the future, new California regulations allow insurers to factor reinsurance costs (insurance that insurance companies buy to protect themselves from major losses) into premiums and use sophisticated catastrophe models to set rates, potentially allowing coverage in high-risk areas but at significantly

“If an Association has been affected by these wildfires, it is important to consult with legal counsel and determine the most effective manner in which to build back your community.”

a million properties covered and only around four hundred million dollars in funds as of January 2025, the California FAIR Plan’s capacity to respond to the scale of these losses is severely limited.

So, what does this mean for Angelenos who now have only an empty lot, where their homes once stood, without adequate insurance coverage? The path forward remains uncertain. Many associations around the Los Angeles area will now have to develop the best path forward. If an Association has been affected by these wildfires, it is important to consult with legal counsel and determine the most effective manner in which to build back your community. This will include working with an association’s insurance carrier, as well as reviewing governing document requirements for major catastrophic damage, and keeping homeowners appropriately updated.

higher costs. As of today’s date, the California Insurance Commissioner has issued a one-year moratorium on policy cancellations and non-renewals in the affected areas, though the effectiveness of this measure is yet to be proven. Economically, there’s an expectation of decreased property values in these affected areas because of the ongoing

risk of another wildfire and the difficulty and high cost of insuring against it. Also, it is expected that there will be an increase in construction costs because of the demand to rebuild communities.

The Los Angeles community is facing tough challenges. Because wildfires may continue to occur, there’s a pressing need to use these events as a guide to reform state insurance regulations and enhance preventive measures by local and state officials. Despite the adversity, the community of Los Angeles has rallied, launching significant fundraising efforts and establishing donation centers to support those affected. However, the goal must be to prevent such devastation from recurring to the greatest extent possible, especially in the face of increasingly extreme climate conditions impacting the state.

“As of today’s date, the California Insurance Commissioner has issued a one-year moratorium on policy cancellations and nonrenewals in the affected areas, though the effectiveness of this measure is yet to be proven.”

Leena Danpour, Esq. is an Attorney with the law firm of SwedelsonGottlieb and exclusively represents homeowners’ associations in both litigation and transactional matters, providing corporate governance advice to boards of directors who serve associations throughout California. Leena also serves as the Chair of the CLAC-LSC Committee (California Legislative Action Committee and Legislative Support Committee). You may reach Leena at (800) 372-2207 Ext. 206 or by email at ld@sghoalaw.com.

Friday, February 28, 2025, 11:15 a.m.

CAI-CV EDUCATIONAL PROGRAM & MINI TRADE SHOW

GOVERNING DOCUMENTS

Lunch and Trade Show Included 11:15 AM TO 1:30 PM

$100 Business Partners

$42 Managers & Homeowner Leaders

Sun City Palm Desert 38180 Del Webb Blvd., Palm Desert, CA 92211

Sponsorships Available:

If you live in a homeowners association, it’s important to understand the governing documents—like the Declaration of Covenants, Conditions, and Restrictions (CC&Rs), bylaws, and articles of incorporation—especially when it comes to insurance. These documents lay out the rules for both homeowners and the HOA, and they play a big role in how insurance is handled in the community.

One of the main reasons it’s so important to understand these documents is because they often specify what kind of insurance coverage the HOA is required to carry, and what you, as a homeowner, need to have. Generally, the HOA will have insurance for things like general liability, property insurance for shared areas (like clubhouses, pools, or landscaping), and coverage for the HOA board members. This protects the HOA and the community’s common spaces.

Understanding Your HOA’s Governing Documents for Insurance

By John Schuknecht, CMCA, AMS

CLUBHOUSES

LANDSCAPING

However, the HOA’s insurance typically doesn’t cover your personal property or your individual dwelling. That’s where your own insurance policy comes in. In many cases, you’ll need to get your own insurance for your home and belongings. Some HOA documents may specify that the association covers the building itself, with homeowners being responsible only for things inside their unit, like furniture, electronics, and personal liability. In these cases, homeowners often need a “HO6” policy, which covers things inside your unit, like walls, floors, and personal property.

The governing documents can also include important details about deductibles. For example, if the HOA’s insurance covers damage to a shared structure, homeowners may be required to chip in on the deductible. If the documents don’t clearly explain how this works, it can lead to

POOLS

unexpected costs for homeowners down the line.

In short, reading and understanding the HOA’s governing documents is essential for knowing exactly what’s covered and what you’re responsible for when it comes to insurance. It helps ensure that you have the right coverage and avoid surprises if something goes wrong. So, take the time to review these documents and make sure you’re properly protected.

John Schuknecht CMCA, AMS is a former community manager who currently works as an Account Executive for LaBarre/ Oksnee Insurance. John can be reached at 657-207-4789 or JohnS@hoa-insurance.com

Healthy Landscapes This Winter: Conserve Landcare’s Expert Tips

By Johnny Contreras, Certified Arborist and QAC License holder

As the Coachella Valley enters the cooler months, it’s crucial to adjust our landscape care practices to protect our plants and ensure their health throughout the winter season. While frost may not be a daily occurrence, it can still damage sensitive plants. Conserve Landcare understands the unique challenges of maintaining vibrant landscapes in our desert environment.

FROST DAMAGE AND PRUNING:

One common mistake homeowners make is pruning frost-damaged plants immediately. It’s essential to resist the urge to prune until the frost season is over. Pruning can stimulate new growth, which is vulnerable to frost damage. By delaying pruning, you allow the plant to recover naturally and avoid further stress. Conserve Landcare’s expert team can assess your landscape and advise on the optimal time for pruning.

WINTER WATERING:

Overwatering is a common issue during the winter months. As temperatures drop, plants require less water, and their growth slows significantly. This reduced need is because the rate of evaporation decreases and plants enter a sort of dormancy. Overwatering can lead to root rot and other fungal diseases, especially in cool, damp soil. Adjust your irrigation timers to reduce watering frequency and duration. A good rule of thumb is to reduce watering by about

half compared to your summer schedule. However, be mindful of specific plant needs; drought-tolerant plants may need even less water, while newly planted trees and shrubs still require regular moisture to establish their root systems. Avoid watering during the coldest times of the day, as this can cause the water to freeze on the leaves and damage the plant. Instead, water in the late morning or early afternoon when temperatures are milder. For specific watering recommendations tailored to your landscape, consult your local water district, such as

CVWD or DWA, or reach out to Conserve Landcare for a professional irrigation audit. Our team at Conserve Landcare can help you optimize your watering schedule for winter.

MULCHING AND FERTILIZING:

Mulching and fertilizing are essential winter tasks that contribute to the longterm health of your landscape. Applying a layer of organic mulch, like wood chips or shredded bark, around your plants provides multiple benefits. Mulch helps to insulate the soil, protecting roots from temperature fluctuations. It also helps to retain moisture, reducing the need for frequent watering. Furthermore, as mulch decomposes, it adds valuable nutrients to the soil. When it comes to fertilizing, it’s important to choose the right product for the season. Cool-season grasses and plants benefit from fertilizers that release nutrients slowly and don’t rely

heavily on nitrification, a process that is less efficient in cooler temperatures. Conserve Landcare can recommend and apply the appropriate fertilizers to ensure your plants receive the necessary nutrients throughout the winter months without encouraging excessive growth that could be susceptible to frost damage.

LANDSCAPER SAFETY:

Landscape maintenance involves various tasks that can pose risks to workers. It’s crucial for landscapers to prioritize safety by wearing appropriate personal protective equipment (PPE). This includes protective eyewear, long sleeves, pants, gloves, ear protection, and a cap. At Conserve Landcare, we take pride in leading the industry in safety standards and ensuring our

employees are well-protected. Conserve Landcare prioritizes the safety of our team and invests in ongoing training to ensure we are up-to-date on the latest safety practices.

Johnny Contreras is a certified arborist and QAC in the Coachella Valley. He holds a degree in environmental horticulture and liberal arts. With his expertise and knowledge of the local environment, Johnny is committed to promoting sustainable and responsible landscape practices. Johnny is available at Conserve Landcare to assist you with your landscape needs.

Understanding The Differences Between CC&R’s & Rule Restrictions

By Karen St. Onge, Esq.

So the board wants to implement new restrictions to stop some problematic behavior in the community. Where do you start? The process and procedure that you follow will depend on whether the restriction is added to the operating rules or the CC&Rs. This article aims to assist community managers to understand some of the differences and similarities between restrictions contained in those two kinds of governing documents so they can effectively assist boards implement new restrictions.

THE PURPOSE OF CC&RS AND OPERATING RULES

The CC&Rs concern the real property rights of the separate interests within the common interest development and establish the board’s authority to regulate and restrict those rights. The operating rules expand upon the rights and restrictions set forth in the CC&Rs or the law, such as the Davis-Stirling Act, by providing more detail and specificity for owners and residents to know what is expected of them as members of the community.

RESTRICTIONS MUST BE REASONABLE

The board’s discussion should begin with whether the proposed restriction is reasonable. The same definition of reasonable applies to restrictions whether they are contained in the CC&Rs or in operating rules. Restrictions contained in both documents are reasonable unless they are (1) arbitrary; (2) they

impose burdens on the property that substantially outweigh the restriction’s benefits to the development’s residents; or (3) they violate a fundamental public policy. Whether restrictions are reasonable is determined not by reference to facts that are specific to the objecting homeowner but by reference to the development as a whole.

AUTHORITY FOR RESTRICTIONS IN OPERATING RULES

To include a restriction in operating rules, either the law or the CC&Rs must grant the board with the authority to restrict the conduct or use of the subject property. Rulemaking authority derived from the Davis-Stirling Act includes the authority for adopting election rules, architectural rules for modifying separate interests, internal dispute resolution policies and assessment collection policies.

PROCEDURES FOR IMPLEMENTING NEW RESTRICTIONS

The procedures for adding restrictions to the operating rules and CC&Rs differ, but the process begins the same. The process for amending and/or adding to existing CC&Rs and operating rules begins with the board creating drafts with the assistance of legal counsel, other experts and/or management. The Board may, but is not required to, poll the membership to get their feedback on the proposed restriction or hold a townhall meeting to discuss the proposed changes. For both CC&Rs and rules, the board should vote on approving the

final version of the document in an open board meeting. It is at that point that the procedures diverge. A proposed rule change only requires board adoption after the requisite comment period but adding a restriction to the CC&Rs needs membership approval through a secret-ballot election.

For operating rules, members must be given at least 28-days General Notice of the proposed change before they are adopted by the Board at an open Board Meeting. For CC&Rs, the proposed amendment is mailed to members with a secret-ballot at least 30 days before the ballot counting meeting. Although it would appear that an Association could get an amendment to the CC&Rs approved in little over 30 days, elections often need to be postponed until a quorum of ballots are returned. However, if there are no complications, the procedure for adding a restriction to the rules or the CC&Rs can take about the same amount of time. The cost of amending the CC&Rs is more than amending rules because amended CC&Rs need to be recorded with the county and the election itself is more costly.

The same 15-day deadline applies to providing General Notice to the membership of the approval/adoption of the new governing document (i.e., 15-days after the election meeting or 15-days after the board meeting adopting the rule.)

MEMBER OPTIONS FOR OBJECTING TO RESTRICTIONS

If a member objects to a restriction in established CC&Rs or operating rules, their recourse is to get elected to the Board and try to get it changed (or go to court). For recently adopted operating rules, but not recently approved CC&Rs, a special membership vote to veto a rule change can be requested by members owning 5 percent or more of the separate interests. The objecting members must exercise this right within 30 days after the membership was given General Notice of the adoption of the rule by the board. The special membership vote must then be held within 90 days after receipt of the objecting members’ request. The same procedure cannot be use used by members to amend CC&Rs. Only the board can propose amendments to the CC&Rs.

PROCEDURE FOR ENFORCING THE RESTRICTIONS AND COLLECTING FINES

When restrictions are violated, the procedure for addressing those

violations is the same regardless of the restriction being an operating rule or in the CC&Rs. First, an alleged violation must be investigated and substantiated. At a minimum, the member must be given notice of the hearing to determine if a fine or penalty will be imposed, and the member

must be given an opportunity to present evidence and be heard, and then given notice of the board’s decision.

If the member does not pay the disciplinary fines, the association can go to small claims court. The difference may come when having to prove that the member was given notice of the restriction since CC&Rs are public records, but rules are not. Also, because CC&Rs are approved by the membership and recorded, some small claims judges are more likely to enforce fines imposed for violating CC&Rs rather than operating rules.

To overcome these challenges, the board should identify the provision in the CC&Rs that provides the board with rulemaking authority for the restrictions in the operating rules.

This article is republished from the CACM The Law Journal, Spring 2023. Karen St. Onge, Esq. is a senior attorney at Adams | Stirling PLC and serves as general counsel for homeowners associations. Karen has been in the industry for over 15 years. You can reach Karen at KStOnge@adamsstirling.com or (760) 620-0747.

Understanding the Updated National Reserve Study Standards: A Guide for Community Associations

By Sean Anderson, PRA, RS

As the community association industry evolves, so too must our standards and practices. Prudent financial planning is essential for the long-term sustainability of community associations, and National Reserve Study Standards provide a framework for achieving this. The latest update to these standards, released in July 2023, reflects a significant step forward in reserve planning by emphasizing transparency, risk management, and long-term planning.

This guide breaks down the key changes to the National Reserve Study Standards and how community associations can apply them to their reserve planning efforts today.

The 2023 National Reserve Study Standards include several notable updates aimed at improving the clarity, accuracy, and usefulness of reserve studies.

One major change is the introduction of a new three-part test for determining which components are included in a Reserve Study.

UNDER THE NEW STANDARDS, A COMPONENT MUST MEET THE FOLLOWING CRITERIA TO BE INCLUDED:

1. The association has responsibility for the component. This ensures that only assets under the direct purview of the association are considered in the study.

2. The need and schedule can be reasonably anticipated. This criterion focuses on foreseeable maintenance and repair needs based on the component’s condition and lifecycle.

3. The total cost for the project is material, can be estimated, and includes all direct and related costs. This ensures that only significant costs are included, and that they are comprehensively accounted for in the study.

This new three-part test replaces the previous four-part test, providing a broader framework that allows for the inclusion of inspections, preventive maintenance, and long-life components in Reserve Studies.

The updated standards extend the planning horizon for Reserve Studies from 20 years to 30 years. It is now also recommended, though not required, that projects exceeding 30 years be considered in reserve planning efforts. This change encourages associations to take a longer-term view of their financial responsibilities.

The new standards emphasize the importance of preventive maintenance schedules. Associations are encouraged to obtain and follow maintenance schedules to prevent costly future repairs. Reserve Analysts may also recommend obtaining expert inspections for certain components, such as infrastructure or decking, to ensure accurate cost estimates and timely repairs.

In today’s uncertain environment, the updated standards encourage community associations to assess potential risks to their physical assets and develop plans to mitigate those risks. This proactive approach can help associations avoid financial pitfalls and ensure the long-term viability of their communities.

Reserve funding is not just about preparing for future expenses—it offsets the ongoing deterioration of assets that occurs every day. By adhering to the updated standards, community associations can ensure that reserve funding is fair, transparent, and sufficient to meet their needs.

Although the standards were released in 2023, many associations are still in the process of understanding and implementing these changes. With the broader framework provided by the three-part test and the expanded planning horizon, associations can develop more comprehensive reserve plans that account for both short-term needs and long-term sustainability.

The updated National Reserve Study Standards provide a clearer, more comprehensive framework for reserve planning. By following these standards, community associations can develop robust reserve plans, improve financial transparency, and safeguard the long-term health of their communities. Associations are encouraged to review their reserve studies annually and consult with Reserve Analysts to ensure compliance with the updated standards.

This update represents a significant step forward for the field of reserve studies and offers a valuable tool for ensuring the sustainability of community associations in the years to come.

Sean Andersen, PRA, RS is president of Association Reserves Coachella Valley, Inland Empire and Orange County Offices.

Sean joined Association Reserves in 1999 and has completed over 4,000 Reserve Studies for properties ranging from small community associations to large master planned communities. He earned the Community Association Institute’s (CAI) Reserve Specialist (RS) designation and has the distinction of being RS #68. Sean can be reached at (909) 906-1025

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CAI-CLAC Advocacy Update

By Lisa A. Tashjian, Esq. and A.J. Jahanian, Esq.

On January 6, the Legislature will officially reconvene for the start of the 2025-26 Legislative Session. We expect things to get off to a quick start with the presentation of the Governor’s 2025-26 budget and the State of the State Address to follow shortly thereafter. Then, of course, there is the introduction of bills, and more bills. Although, there will be fewer bills this session than in recent past due to an agreement by leaders of both houses to cap the number of bills to be introduced by each member at 35. This is down from 50 in the Assembly and 40 in the Senate and could result in nearly 1,200 fewer bills over the course of the session.

Your CAI-CLAC Legislative Team is working with Task Forces to draft language for our legislative priorities and will be talking with potential authors very soon. Our priorities for this session will be insurance, clean-up of some recent election legislation and a host of other issues intended to make life easier for associations and their Board.

Now is the time for Chapter Legislative Support Committees to start planning local legislative visits. If you are interested, please let us know at office@caiclac.com and we will do all we can to assist in making these visits worth your time and effort.

Mark your calendars for our CAI CLAC Advocacy Week 2025 in Sacramento. CAI-CLAC will be in person again beginning on Tuesday, April 22 - Thursday, April 24, 2025. Also, watch your inbox and CAICLAC social media for sponsorship opportunities and registration information which opened on Wednesday, January 15, 2025. Please make plans to join us for this exciting event by registering early.

If you haven’t already done so, you are encouraged to follow CAI-CLAC on Facebook, X, LinkedIn, Instagram and YouTube for ongoing news, resources, events and legislative action. AND, feel free to LIKE, SHARE and COMMENT on CAI-CLAC posts. This helps to spread our message and show the strength of our community.

Lisa Tashjian, Esq. is a partner with the law firm of Beaumont Tashjian. She can be reached at 866.788.9998 (toll free) or by email at LTashjian@HOAattorneys.com.

A.J. Jahanian, is a Partner with Beaumont Tashjian, where he devotes his time servicing the unique needs of the Firm’s clients throughout Southern and Northern California. Mr. Jahanian’s devotion to residential and commercial common interest developments for the entirety of his career makes him highly experienced to advise boards and managers in all respects, including Civil Code compliance, elections and voting, fair housing, governing documents and contracts, and dispute resolution. Mr. Jahanian also is highly experienced in the levying and collection of assessments, including litigating judicial foreclosures.

Preparing Your Desert Garden for Spring

By Coachella Valley Water District (CVWD)

With noticeably longer days and milder winter temperatures, February is an ideal time to take care of several gardening chores and prepare your yard for spring. February is also a good time to plant citrus trees. Well-suited citrus to grow in the region include Fairchild mandarins, Marsh grapefruit, Valencia oranges, Lisbon or Eureka lemons, and Mexican limes. This is also your last chance to plant smaller cool-season vegetable seeds, including root vegetables, loose-leaf lettuces and greens, peas, and herbs.

GARDEN TASKS TO DO NOW

• Remove weeds and debris: Clear out weeds or garden beds as they can harbor pests and compete with other plants for water, nutrients, and space.

• Prune your plants: Trim shrubs, bushes, and deciduous fruit trees by cutting away dead or overgrown branches, stems, leaves, buds, blooms, or roots to increase growth.

• Adjust your water schedule: As temperatures rise, so will watering frequency.

• Inspect water systems: Check for leaks to ensure the system works efficiently.

• Use fertilizer: Adding fertilizer helps replenish essential nutrients, allowing desert plants to grow healthy, bloom properly, and produce fruits or vegetables. For citrus and deciduous fruit trees, fertilize with an organic time-release fertilizer.

• Monitor pests: Look for pests like aphids and control them with insecticidal soap.

• Encourage pollinators: Add flowering plants to attract bees, butterflies, and hummingbirds as they help your garden thrive in the spring season.

• Protect from frost: Keep frost cloths or blankets handy to protect sensitive plants from unexpected cold temperatures. By starting tasks now, your desert garden will be well-prepared to thrive in the warmer months ahead.

To learn about more plants to use in your garden this spring, see CVWD’s “Lush and Efficient: Desert-Friendly Landscaping in the Coachella Valley” – available online at www.cvwd.org/LushEfficient.

Navigating HOA Governance: Why Understanding Your Documents Matters!

By Holly Smith, CMCA, AMS, PCAM

One of the most important aspects of a community manager’s job is to ensure that you are managing your associations in accordance with their governing documents. Community management isn’t a one-size-fits-all approach when guiding and conducting the business of the association. Each community has unique nuances that require you to know and understand what the documents say.

When managing a community, the first step should be reviewing the Articles of Incorporation, CC&Rs, Bylaws, Rules and Regulations, Enforcement Policy, Election Rules, and any other policies the association has in place. Familiarizing yourself with these documents and pinpointing any inconsistencies between the documents and current laws is crucial to your role.

Let’s explore some major areas where you need to ensure familiarity with the governing documents, as following them closely will help protect both the association and your management company from liability issues.

MAINTENANCE:

If you are fortunate enough to have a Maintenance Agreement, your job of determining homeowner versus HOA responsibility is often straightforward.

You may want to have the board review the indemnity to ensure it comprehensively covers the association’s maintenance needs. If this isn’t an option, deciphering responsibilities can be more challenging. Using the Association’s insurance policy and determining whether it is a wall-in or bare-wall policy, may be helpful, but this may still not fully define all HOA responsibilities. In cases where responsibilities are not clearly defined in the governing documents, the best course of action is

ANNUAL MEETINGS:

The governing documents will provide extensive information on how elections must be conducted. The Bylaws will be the primary document guiding the number of officers, terms, quorum requirements, and nomination guidelines.

The Election Rules combine provisions from the CC&Rs and Bylaws with requirements under the DavisStirling Act, which may override certain

“FAMILIARIZING YOURSELF WITH THESE DOCUMENTS AND PINPOINTING ANY INCONSISTENCIES BETWEEN THE DOCUMENTS AND CURRENT LAWS IS CRUCIAL TO YOUR ROLE.”

to seek a legal opinion for clarity. This may also be a good opportunity to assess whether the documents are outdated or ambiguous enough to warrant a re-write for better clarity and compliance with current standards. Providing clear maintenance responsibilities can prevent costly disputes and ensure longterm property upkeep.

governing document provisions. For example, while the governing documents may state there is no reduced quorum for an adjourned annual meeting due to lack of quorum, the Davis-Stirling Act allows for a reduced quorum to 20%.

Election rules should be reviewed by the association’s attorney to ensure they

comply with all current state election statutes. Your attorney may also recommend amending the CC&Rs and even the Bylaws to allow the association to take advantage of provisions such as electronic balloting. Best practices for annual meetings include preparing a checklist for quorum verification, nomination procedures, and proxy voting to ensure a smooth and compliant process.

INSURANCE REQUIREMENTS:

The governing documents provide guidance for both the association and homeowners regarding required insurance coverage. This is why your insurance agent will request these documents to ensure the coverage they provide meets the association’s needs. If you are shopping for insurance and not asked for these documents, it may indicate the agent lacks HOA expertise, and you should consider seeking coverage elsewhere to ensure proper protection for the community. Common types of HOA insurance policies include general liability, D & O coverage, and fidelity bonds, each serving a unique role in protecting the association.

ARCHITECTURAL CONTROL AND COMPLIANCE:

The governing documents often outline architectural standards and the process for homeowners to submit modification requests for approval. Understanding these provisions helps ensure consistent enforcement of design guidelines, prevent unauthorized alterations, and maintain community aesthetics and property values. It also provides clarity on how to handle disputes and enforcement actions if homeowners violate architectural rules. Examples include restrictions on exterior paint colors, fence height, and landscaping modifications, all designed to preserve the community’s appearance and harmony.

This list only highlights a few key areas and is by no means a comprehensive list nor the only provisions you should be looking for in your association’s

governing documents. The idea is to help you understand that these documents are not only a useful tool but are the most essential tool you need to use in helping to manage your associations. Reading through and understanding the documents is crucial to ensuring you’re not steering the association in the wrong direction. Thus, keeping the board, you, and your company out from under potential liability issues.

If you don’t understand the documents, chances are the board will not understand them either. To fully comprehend their meaning, it’s important to turn to your legal counsel to help make those determinations. Using your third-party professional also provides you the benefit of proving that you did everything in your power to make the best decisions for the association based on professional guidance and limiting liability.

Ultimately, a thorough understanding of your association’s governing documents is fundamental to effective HOA management. These documents serve as the foundation for decision-making, conflict resolution, and maintaining the integrity of the community. By staying

informed, consulting legal counsel when necessary, and consistently applying the guidelines outlined, you can help create a well-managed, harmonious community while safeguarding both the association and your management company from unnecessary risk.

Holly Smith has been in the property management industry for over 20 years throughout Southern California. With a culmination of experience in managing Federally funded low-income housing programs, rentals, and Homeowners Associations. While those opportunities came with many specialty designations, Holly has continued her education and has earned her CCAM through the California Association of Community Manager and her PCAM through the Community Association Institute as part of her dedication to growing the CID industry. Holly was awarded Portfolio Community Manager of the year in 2019, been published in numerous industry publications due to her experience with HOA management and is often an Instructor for the Desert Cities HOA Council guiding Board Members on best practices. Holly is currently leading her own team of professional managers as an Executive Director of Community Management with Associa – Desert Resort Management in the Coachella Valley.

A Pond’s Life

By Patrick Simmsgeiger

As the seasons change throughout the year, all life adjusts in unique ways. Of course, the scope and magnitude of seasonal changes vary depending on the different locations and climates all over the world. Each season brings new challenges maintaining life. These seasonal rhythms affect all aspects of your pond as well. It is imperative that a pond keeper understands the maintenance adjustments as the seasons change. Every part of the ecosystem of the pond is life that must be maintained for its survival. The water, microscopic life, fish, aquatic and bordering plants must all be considered according to climate changes.

WINTER POND

Depending upon the significance of the climate change the maintenance needs of the pond will differ. In a more drastic change of season the maintenance falls to almost nothing. The fish will move to the deepest part of the pond and huddle together because the earth helps warm them. In the early fall you should feed your fish a bit extra because they are preparing for winter hibernation. Be sure to monitor the water temperature. A pond water thermometer is priceless for proper pond care. When the water temperature drops below 50 degrees Fahrenheit you no longer need to feed the fish. If the temperature of the pond rises above 50 degrees Fahrenheit you can feed your fish wheat germ. It is a good idea to get a floating de-icer to keep an area of the pond free of ice. DO NOT BREAK THE ICE! If you break the ice the shock waves can

possibly kill your fish. Keeping your pond ice free will allow for an exchange of oxygen into the water for fish to respire and removes carbon dioxide from the pond. This balance is required for healthy fish and plants, while preventing algae blooms or acidification of your pond. Luckily, cold water holds more dissolved oxygen so algae blooms are less common in the winter.

SPRING POND

In the spring your pond water begins to warm and you see your pond coming back to life. This is an important time to pick up on the maintenance routine to prepare the water, fish and other aquatic life for warmer weather. Anything you did to prepare your pond for winter can be undone now. Turn your pump back on if you did not have it running. It is time to start feeding your fish again. Make sure that you start out feeding them cold weather food if the water temperature is a constant 50 degrees. Once the water temperature reaches 60 degrees you can begin the full season feeding program. It is spring and time to “garden” your pond. You should clear away all of the dead leaves and debris that have accumulated over the winter. You can use a skimmer type of net to do this and it will allow you to scoop up leaves on the bottom of the pond. There are products that will hasten the natural process of decomposition of this debris. A pond vacuum can be used to remove debris and muck from the bottom of the pond. You should use a cleaning system that does not remove much of the water. As the weather continues to warm you can add appropriate plants according to the warming process.

SUMMER POND

There is something about summertime that brings out the beauty of all living things. Your pond, perfectly maintained, can be the peaceful, magical place of beauty to retreat to where the only sounds necessary are those of the water and creatures around it. The key word to make your pond that place is “maintained”. All of the aquatic life is fully awake, active and growing. The fish need to be fed between one and three times per day. Do not overfeed them. Feed the fish no more than they can eat in 5 minutes. All of the methods of maintaining a healthy pond are in full swing. With the warm weather nuisances like algae will take over if not controlled. It is important to maximize your aeration. Warm water holds less oxygen, yet the fish use more oxygen in warm water. There must be plenty of aeration going twenty four hours a day all seven days of the week to ensure lots of gas exchange. A stagnant pond in the warm summer months is a recipe for algae blooms. Not only is weed and algae control important, but pest control is at its peak in the summer. Critters from land, air and water will find their way to your pond and claim it as theirs if not controlled. The water quality is the single most important aspect of a healthy pond. Natural waters are never pure, though, because water is a powerful solvent. Water dissolves some of every gas or solid it contacts, and some of these dissolved substances affect the water’s pH. Pond water should have adequate levels of alkalinity and hardness for the species under culture, and those levels should not be widely disproportionate. The biological condition of the pond is equally vital, as it dictates the water quality. Beneficial bacteria play a key role in breaking down organic matter and cycling nutrients, while carefully chosen aquatic plants and fish contribute to the overall balance. Together, they help regulate the pond’s water quality and minimize harmful fluctuations. Filtration with sand, wetlands and the use of a bio-filter are very beneficial to water quality. Summer may be the busiest time for a pond keeper, but it can also be the most enjoyable when your pond is well maintained.

FALL POND

The vibrant colors of fall are stunning. Unfortunately, those beautiful colors end up floating on top of your pond. With the temperatures beginning to drop it is time to switch to cold temperature beneficial bacteria and reduce your fish feeding regimen. With each new season comes a different method of pond maintenance. Make your life a lot easier by thinning out your aquatic plants in the fall instead of waiting until the end of winter! During the winter your aquatic plants focus all of their energy on their root system mass. Your aquatic plants may turn yellow or brown as they go dormant. They are not dying. Trim back the yellow and brown to prevent debris from building in the bottom of your pond. If plant matter accumulates at the bottom of a pond, it can turn into

sludge which brings harmful bacteria, unpleasant odors and reduces water depth. Those beautiful, colorful leaves that are floating on your pond will decay and release excess nutrients such as nitrogen into the water which can cause algae blooms. It is important to remove them from the pond to avoid that consequence. You can use a net to skim them off of the top of the pond as they fall. This can become a tedious daily chore. Skimmers are not designed for this much debris. Heavy leaf fall can clog a skimmer several times a day. The most efficient way to maintain the removal of so many leaves would be to install leaf netting. You should reduce the circulation of the pond water when the temperature drops into the forties. You should also turn down the water flow.

In order to have a pond that is beautiful and healthy year round one must understand the seasonal maintenance needs. Education is key to this. Get to know the needs of your pond and aquatic life so that as each season comes and goes you have your beautiful, peaceful place of nature to enjoy.

Patrick Simmsgeiger, Founder and President of Diversified Waterscapes Inc out of Thousand Palms, CA. He is a Certified Lake Manager (only 80 across the USA), a licensed Aquatic Pesticide Applicator and Landscape Contractor. He is an industry expert on all stages of aquatic treatment; from product development and manufacturing to application and treatment. He can be reached at (760) 837-3700 or by email to m6a2@dwiwater.com.

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Photography Sponsor | $500 (Limit 5)

• Logo recognition on CAI-CLAC Advocacy Week event web page and event email promotions

• Recognition at all sessions

• Logo recognition on CAI-CLAC Advocacy Week event web page and event email promotions

• Recognition at all sessions

• Sponsor(s) to be tagged on all Advocacy Week event social media posts

Legislative Virtual Visit Sponsor | $500 (Limit 5)

• Opportunity to provide recorded company commercial (one minute maximum) to be shared before the Virtual Advocacy Week Legislative sessions (Wednesday. Deadline for submission: April 4, 2025, 5:00 pm PST

• Company logo featured on Zoom background provided by CAI-CLAC

• Logo recognition on CAI-CLAC Advocacy Week event web page and event email promotions

Legislative Briefcase Sponsor | $200

• Logo recognition on CAI-CLAC Advocacy Week event web page and event email promotions

Legislative Briefcase Sponsor | $200

The Legislative Briefcase will include all event documents, including CAI-CLAC Legislative Bill Position Sheets, event agendas and other important attendee documents for attendees.

• Opportunity to encourage unique and personal connections with attendees from all over California

Grand Prize Sponsor | $100 (Limit 10)

Your sponsorship will be included in the Grand Prize pot of gift cards awarded to one lucky raffle ticket holder.

• Company name on event raffle tickets

• Company name on CAI-CLAC website

flyer. Content suggestions include: a giveaway or prize (such as a gift card or company promotional item) for contacting sponsor directly. The sponsor is responsible for delivering promo items to the attendee. Deadline for PDF submission: Friday, April 4, 2025 by 5:00 pm. (PST)

• Company name on CAI-CLAC website and email promotions.

FUNraising Wall Sponsor

$20 Minimum Donation of Item/Service

Grand Prize Sponsor | $100 (Limit 10)

Your sponsorship will be included in the Grand Prize pot of gift cards awarded to one lucky raffle ticket holder.

• Company name on event raffle tickets

• Company name on CAI-CLAC website

FUNraising Wall Sponsor

$20 Minimum Donation of Item/Service

The FUNraising Wall is the highlight of the Happy Hour! Sponsors will have the opportunity to support CAI-CLAC while promoting their business at the CAI-CLAC Happy Hour! and Meet the Delegates & Awards Champagne event. Attendees will have the opportunity to purchase a mystery prize envelope for $10 from the wall of donated prizes!

• Provide a $20 retail value donation (minimum), along with two (2) business cards to include in the envelope. Suggested donations include gift cards, bottle(s) of wine, vacation getaways, concert tickets, etc. Be creative!

• Recognition during the Happy Hour! event.

• Opportunity to encourage unique and personal connections with attendees from all over California

• Provide CAI-CLAC with a one page 8.5 x 11 PDF promo flyer. The company QR code will be provided upon request (request due by Wednesday, March 26, 2025) for placement on your

• Provide CAI-CLAC with a one page 8.5 x 11 PDF promo flyer. The company QR code will be provided upon request (request due by Wednesday, March 26, 2025) for placement on your flyer. Content suggestions include: a giveaway or prize (such as a gift card or company promotional item) for contacting sponsor directly. The sponsor is responsible for delivering promo items to the attendee. Deadline for PDF submission: Friday, April 4, 2025 by 5:00 pm. (PST)

• Company name on CAI-CLAC website and email promotions.

Sacramento April 22 – 24, 2025 | At the Capitol April 23, 2025 | Zoom Session

CAI-CLAC Advocacy Week 2025 is in-person and back at the Capitol in Sacramento!

Join us to help educate legislators, seek support for specific bills and connect with your industry peers.

For those unable to attend in person, connect with us via Zoom for Virtual Bill Briefing and Legislative Meetings on Wednesday, April 23, 2025.

• Recognition during the Happy Hour! event.

BOOST YOUR CAREER! CAI

EDUCATION

REGISTRATION:

CAI-CV’s CMCA Review

WHEN: Monday, February 24, 2025 9:00 a.m.

WHERE: RAP Foundation Conference Room Palm Desert

ADVANCED EDUCATION! CAI’s CID Law Course

REGISTRATION:

FOR MANAGERS & COMMUNITY BOARD MEMBERS FOR MANAGERS FOR BUSINESS PARTNERS

WHEN: Monday, February 24, 2025 9:00 a.m.

WHERE: RAP Foundation Conference Room Palm Desert

CAI’s Educated Business Partner Course

RECEIVE CAI’S EDUCATED BUSINESS PARTNER DISTINCTION

WHEN: Monday, February 24, 2025 12:00 p.m.

WHERE: RAP Foundation Conference Room Palm Desert

SPONSORSHIPS: SPONSORSHIPS:

REGISTRATION: SPONSORSHIPS: