MAINTENANCE
Maintenance and Maintenance Schedules By Lisa Glogow, CMCA, AMS, CCAM, PCAM and Marne Logan, CCAM
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aintenance is a large part of the day-to-day operations in every community. The purpose of having a maintenance schedule is to establish consistent practices designed to improve the performance and safety of the association’s equipment and amenities while preserving property values. There are three types of maintenance to consider when creating a schedule: • Corrective Maintenance
Preventative Maintenance is the practice of regularly inspecting, cleaning and performing maintenance aimed at maximizing the life of components to ensure they won’t fail prematurely. Many component warranties require some form of preventive maintenance so make sure to identify all your warranted components and schedule them appropriately. Preventative Maintenance will enhance the lifecycle of most of the associations’ assets.
• Deferred Maintenance • Preventative Maintenance. Corrective Maintenance includes tasks to identify, isolate and fix components. For example, corrective maintenance would include repairing a component that is broken or not working properly. This can be costly to the HOA and may have been avoided if a maintenance plan or a maintenance schedule was followed. When building your maintenance schedule, it is important to review past corrective maintenance to ensure you properly maintain those components in the future. Deferred Maintenance is the practice of postponing maintenance in order to save costs or meet budget constraints. Failing to perform regular or routine maintenance typically increases HOA costs. For example, a malfunctioning HVAC system will result in a greater workload placed on HVAC units. As time progresses, the workload on other systems becomes unbearable and other HVAC units may malfunction as well. Deferred maintenance can also negatively impact sales in a community, reducing home values for everyone. When building your maintenance schedule, take time to identify any deferred maintenance and give those components priority until they are properly maintained.
"Deferred maintenance can also negatively impact sales in a community, reducing home values for everyone. When building your maintenance schedule, take time to identify any deferred maintenance and give those components priority until they are properly maintained."
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Quorum July, 2019
Sample of Components to Include for Preventative Maintenance • Roofs
• Pool decking, plaster, tile
• Gutters
• Trees
• Garages
• Irrigation systems
• Balconies • Drain boots
• Woodwork/trim/ fascia boards
• Windows
• Areas prone to pest intrusion
• Decks and walkways
• Areas where brush could cause fire hazards
• Pool gate locks and enclosures
• HVAC systems
• Wrought iron fencing
• Dryer vents
• Pathways
• Playground equipment
• Pool equipment
• Tennis courts
