CORPORATION
Corporate Health & Safety Manual
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 1 of 538
Document Revision History REV # 4.34
SECTIONS CHANGED All
CHANGES MADE
NAME
Safety Elements Revised
Jotika Chand
DATE Oct 15 2017
New documents created All Policies reviewed and / or revised respectively
Corey Pickering James Garrick
Save Work Practices reviewed
Clayton Scott
and / or revised respectively Safe Job Procedures reviewed and / or revised respectively
Drew Lundy Brad Harms Steve Hornsby
Document Approvals The following signatures signify that the document is approved for use. NAME
POSITION
DEPARTMENT SIGNATURE
Executive Level
Janice Stasiuk
President / CEO
Executive
Oct 15 -2017
Affected Department
Jotika Chand
Corporate HSE Coordinator
Health, Safety, & Environment
Oct 15 - 2017
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
DATE
Page 2 of 538
TABLE OF CONTENTS Document Identification
TOC 000
DOCUMENT #
SAFETY ELEMENT
TOC 001
Table Of Contents
Page Number
1 of 7 PAGE NO. 2-10
Belterra’s H&S Identity (Motto & Vision Statement)
10
SEL 001
Corporate Health & Safety Policy
11-12
SEL 002
Introduction
13-14
SEL 003
Occupational Responsibilities
15-18
SEL 004
Company Rules
19-22
SEL 005
Hazard Identification, Assessment & Control
23-36
SEL 006
Personal Protective Equipment Program
37-45
SEL 007
Preventative Maintenance
SEL 008
Training and Communication
47-55
SEL 009
Workplace Safety Inspections Program
56-60
SEL 010
Investigations and Reporting
61-68
SEL 011
Emergency Preparedness & Response Program
69-90
SEL 012
Legislation & Posted Health & Safety materials
91
SEL 013
JHSC & Safety Representatives Program
92-98
SEL 013A
JHSC Terms of Reference
99-102
SEL 014
First Aid Requirements
103-104
SEL 015
Injury Management / Return To Work - Policy
105
SEL 15A
Injury Management / Return To Work - Process
106
SEL 015B
Injury Management / Return To Work - Programs
107-117
SEL 016
Drug and Alcohol
118-141
Belterra Corporation – Safety Manual
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Document Identification
TOC 000
Page Number
2 of 7
DOCUMENT #
SAFETY ELEMENT
PAGE NO.
SEL 017
Workplace Violence Policy
142
SEL 017A
Workplace Bullying,& Harassment - Policy
143
SEL 017B
Workplace Violence, Bullying, & Harassment - Program
144-150
SEL 018
Confined Space – Code of Practice
151-169
SEL 019
th
Obsolete as of April 8 2016 (Temporary Work Platform)
170
SEL 020
Working at Heights & Ladder safety Program
171-180
SEL 021
WHMIS Program – 2015 Version
181-189
SEL 022
Hearing Conservation & Controls
188-194
SEL 023
Ergonomics & Musculoskeletal Injuries
SEL 024
Thermal Hazards and Controls
196-200
SEL 025
201-206
SEL 026
Commercial Vehicle Safety, Electronic Device Usage Policy & Program Short Service & New Employees
SEL 027
Isocyanates Exposure and Controls
209-216
SEL 028
Behavior Based Safety Program
217-219
SEL 029
Ontario Health & Safety Awareness Training - Policy
220-221
SEL 030
Contractor Health, Safety & Environmental Program
222-223
SEL 031
Powered Mobile Equipment Safety Program
24-227
SEL 032
Hydrogen Sulfide
228-233
SEL 033
Respirator Protection Plan
234-247
SEL 034
Hot Works Program
248-252
SEL 035
Tools, Equipment & Machinery
253-260
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195
207-208
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Document Identification
TOC 000
Page Number
3 of 7
DOCUMENT #
SAFETY ELEMENT
SEL 036
Working Alone Program
261-264
SEL 037
Fatigue Management Program
265-271
SEL 038
Electrical Safety Program
272-274
SEL 039
Lockout Tagout Program
275-278
SEL 040
Vulcanizer Management Program
279-282
SEL 041
Management of Change
283-286
SEL 042
Records and Statistics
287-292
SEL 043
Fit for Duty
293-298
DOCUMENT #
SAFE WORK PRACTICES
SWP 001
Lighting in the Workplace
300-302
SWP 002
Compressed Air and Attachments
303-305
SWP 003
Sandblasting
306-308
SWP 004
Compressed and Liquefied Gas
309-310
SWP 005
Obsolete as of October 15th 2017 – Vulcanizer Operations - All
311
SWP 006
Obsolete as of October 15th 2017 - Vulcanizer Maintenance
312
SWP 007
Electrical Safety
313-314
SWP 008
Fire Safety
315-317
SWP 009
Obsolete as of April 8th 2016 – Use of Fire Extinguisher
SWP 010
Lockout Tag-Out - LOTO
SWP 011
Moving & Loading Conveyor Belt Rolls
SWP 012
Ergonomic Practices including Lifting and Carrying
326-339
SWP 013
Knife Safety
340-351
SWP 014
Portable Generators
352-353
SWP 015
Obsolete as of April 8th 2016 – Use of Portable Ladder
354
SWP 016
Rigging and Hoisting
355
SWP 017
(M) SDS - Cleaning Solvents, Flammables & Combustibles
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325
356-358 Page 5 of 538
Document Identification
TOC 000
Page Number
4 of 7
DOCUMENT #
SAFE WORK PRACTICES
SWP 018
Use of Tiger Torches
SWP 019
Obsolete as of June 30th 2015
SWP 020
Safe and Defensive Driving
362-364
SWP 021
Working Alone
365-367
SWP 022
Punching Belt and Custom Work
368-369
SWP 023
Cable Clips and Clamping Wire Ropes
370-373
SWP 024
Housekeeping at Work
374-376
SWP 025
Machine Safeguarding
377-383
DOCUMENT #
SAFE JOB PROCEDURES
SJP 001
Vulcanizer Maintenance Procedures
385-389
SJP 002
Vulcanizer Operation - 2 Piece
390-394
SJP 003
Obsolete as of April 8th 2016 – Cable Clips & Cleaning Wire Ropes
SJP 004
Laying up Keyway Splices on Fabric Belts
SJP 005
Obsolete as of April 8th 2016 – Loading & Unloading Vulcanizers
398
SJP 006
Splicing PVC Belting
399
SJP 007
Portable Buffer
401-403
SJP 008
Hand Operated Winch Hoist or Come-Along
404-405
SJP 009
Grinder Safe Operation
406-409
SJP 010
Belt Slitter Operation
410-412
SJP 011
Chemical Vulcanizing using SC4000 Cement
413-415
SJP 012
Storage of Conveyor Belts
416-417
SJP 013
Cargo or Carrier Securement
418-420
SJP 014
Pulley Lagging / Re-lagging
421-423
SJP 015
Document not assigned
SJP 016
Hose Testing
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PAGE NO.
395 396-397
424 425-427 Doc ID: CHSM-BEL-2017
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Document Identification
TOC 000
Page Number
5 of 7
DOCUMENT #
SAFE JOB PROCEDURES
SJP 017
Document not assigned
SJP 018
Hose Cutting
429-430
SJP 019
Hose Crimping
431-432
FRM 001
New Worker Orientation Checklist
434-435
FRM 002
New Site / Project Risk Assessment
436
FRM 003
Working Alone Risk Assessment
437-439
FRM 003A
Working Alone Safety Action Plan, Emergency Plan & Contact Information
440-441
FRM 003B
Working Alone Check-In Times Log Sheet
FRM 004
Field Level Hazard Assessment
443-444
FRM 004A
Job Hazard Assessment
445-446
FRM 004B
Obsolete as of June 30th 2015 – FLHA Form
447
FRM 005
Obsolete as of April 8th 2016 – FLHA Checklist
448
FRM 006
Toolbox Safety meeting Guideline
448
FRM 007
Branch Equipment Inventory List
449
FRM 008
Equipment Maintenance Form
450
FRM 009
Facilities Safety inspection Checklist
451-452
FRM 010
Facilities Safety Inspection Report
453-454
FRM 011
Accident / Incident / Loss Investigation Report
455-457
FRM 012
Accident / Incident / Loss Investigation Witness Statement
458
FRM 013
Accident / Incident / Loss Investigation Checklist
459
FRM 014
First Aid Record
460
FRM 015
First Aid Record Summary
461
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Document Identification
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Page Number
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DOCUMENT #
FORMS
FRM 016
Emergency Response Notice
462
FRM 017
Health & Safety Agenda
463
FRM 018 FRM 019
Health & Safety Meeting Minutes IM/RTW – Offer Letter of Suitable Employment
FRM 020
IM/RTW – First Aid Attendant Checklist
468
FRM 020A
IM/RTW – Worker Instructions
469
FRM 020B
IM/RTW – Safety Representative or Supervisor Checklist
FRM 020C
IM/RTW – Branch manager or IM/RTW Coordinator Checklist
472
FRM 020D
IM/RTW –Return to Work Plan
473
FRM 020E
IM/RTW – Communication Log
474
FRM 021
IM/RTW – Letter to Employees Physician
475
FRM 022
IM/RTW – Physicians Physical Assessment Report
FRM 023
IM/RTW – Medical Release Form
FRM 024
IM/RTW – Physical Demand Analysis
479-480
FRM 025
481-482
FRM 026
Reasonable Cause & Post Incident Drug & Alcohol Testing Referral Checklist Reasonable Cause Drug and Alcohol Testing Referral Form
FRM 027
Post Incident Drug and Alcohol Testing Referral Form
484
FRM 028
Drug and Alcohol Return to Work Agreement
485
FRM 028A
Drug & Alcohol Conditions of Employment – Potential Employees
486-488
FRM 028B
Drug & Alcohol Conditions of Employment – Current Employees
489-490
FRM 029
Confined Space Monitoring and Entry / Exit Log
491
FRM 030
Confined Space Entry Plan
492
FRM 031
Confined Space Entry Permit
FRM 032
Worker Right to Refuse Notification to Employer
495
FRM 033
Employer Response to Worker Right to Refuse Notification
496
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490-471
476-477 478
483
493-494
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Document Identification
TOC 000
Page Number
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DOCUMENT #
FORMS
FRM 034
Vulcanizer Level 2 Inspection Form
497
FRM 035
Obsolete as of Sept 30th 2014 – Return to Work Plan
498
FRM 036
Worker Training Checklist
FRM 037
Near Miss Report
FRM 038
Violence, Bullying and Harassment Response to Complaint Form
504-505
FRM 039
Violence, Bullying and Harassment Response to Complaint Form
506-507
FRM 040
Violence, Bullying and Harassment Investigation Interview Form
508-509
FRM 041
Violence, Bullying and Harassment Witness Statement Form
FRM 042
Violence, Bullying and Harassment Investigation Evaluation Form
511-512
FRM 043
Obsolete as of April 8th 2016 – Workplace Safety Inspection Form
513
FRM 044
Toolbox Meeting Form
514
FRM 045
Obsolete as of October 15th 2017- Critical Task Inventory Form
515
FRM 046
Belterra Observation Program - BOP
516-517
FRM 047
Health & Safety Concern Form
518-519
FRM 048
Contractor Information, Checklist & Orientation
520-521
FRM 049
Fall Protection Inspection Checklist
522-523
FRM 050
Fall Protection Plan
524-526
FRM 051
Hot Works Permit
527-529
FRM 052
Respirator Fit Testing
530-531
FRM 053
Respirator Inspection Checklist
FRM 054
Dangerous Goods Shipping Document
533-534
FRM 055
Driver Safety Checklist
535-536
FRM 056
Circumvention of Lockout Locks
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510
532
537
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BELTERRA’S H&S IDENTITY
At Belterra we strive to promote safety within our organization and are passionate about our customers and serving their needs. We believe in providing services in a safe and dedicated manner, so that at the end of the day, every employee goes home safely and in good health.
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CORPORATE HEALTH & SAFETY POLICY Document Identification
SEL 001
Page Number
1 of 2
Management at Belterra is committed to providing a safe and healthy work environment that protects all our employees, other workers and, the general public, and to preventing damage to all property. It is our policy that “Success is No Accident”. We know that safety is our number one business risk and working safely is essential to a sustainable business. We care about our employees and acknowledge that our people are our greatest asset and our objective is to ensure that all our employees go home safely at the end of each day. We know that all employees have the right to a safe and healthy work environment. To achieve this objective we will comply with all applicable Regulations, Acts and Codes and strive to implement safety and environmental programs that achieve a standard higher than those mandated by regulatory bodies. Management will ensure that health and safety policies and practices are reviewed at least annually. We ensure that all levels of management and supervisors provide strong leadership, know how to identify and manage hazards and risks and lead by example. We know that safety is a shared responsibility and we expect everyone who works at Belterra to exhibit leadership and a commitment to a safe work environment and we hold each employee accountable for the safety of themselves and their co-workers. We expect all employees to inform their supervisors of hazards they encounter in the workplace and provide recommendations to minimize or eliminate them. We recognize that safety statistics only tell part of the story and more important is what we do to prevent injuries and property damage each day. A focus on creating a strong safety culture, engaging all employees, and assessing and constantly upgrading employee training will lead to improved safety statistics. We believe in learning from our mistakes and encourage reporting of all “near misses”. We ensure that a full and complete investigation is made of each safety incident and that we make recommendations for improved operations and share our findings with all employees. We hold each other accountable for our actions. We recognize that young workers are at higher risk and ensure that the training needs of all new employees are diligently assessed and that new workers are mentored and closely supervised by experienced employees who willingly accept this important role. Great Safety, great operations and great customer service go hand in hand.
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Document Identification
SEL 001
Page Number
2 of 2
Corporate Health and Safety Policy dated April 10th 2017 signed by:
CORPORATE
____________________ Janice Stasiuk, President
_____________________ Akira Hata, Vice President
____________________ Janice Stasiuk (Interim RVP) British Columbia & Quebec
____________________ Sergio Restagno, Regional VP, Mid-West & Ontario
_____________________ Janice Stasiuk (Interim RVP) Regional VP, Alberta
____________________ Jotika Chand HSE Coordinator
___________________ Mike Lake, VP Business Development
BRANCH MANAGERS
____________________ Scott Butler, Vancouver & Nanaimo
_____________________ Martin Guillemette Okanagan Regional
____________________ Russ Allen Prince George
___________________ Oscar Velasquez Calgary
____________________ Jeff Ward Grand Prairie
_____________________ Henry Wyngaards Grand Prairie
____________________ Matthew Mac Eachen Edmonton
___________________ Curtis Baerwald Saskatoon
____________________ Paul Hughes Regina
_____________________ Neil Westdal Winnipeg
____________________ Jason Jones Thunder Bay
___________________ Bernie Rivard Timmins
____________________ Denis Lawrence Sault Ste. Marie
____________________ Michelle Hill Brantford
____________________ Mathieu Landry Quebec
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INTRODUCTION Document Identification
SEL 002
Page Number
1 of 2
The information in this document does not take precedence over any legislation. Always review applicable documents prior to beginning any work. The purpose of this manual is to communicate and provide guidance to all levels of employees at Belterra to work safely and efficiently, at the same time meeting the regulatory compliances. SAFETY ELEMENTS: Belterra’s Corporate Health and Safety Manual Program consists of “Safety Elements” as required by the health and safety legislation of Canada. These elements are included in the program based on Belterra’s needs and scope of work. All “Safety Elements” meets or exceeds minimum regulatory requirements. SAFE WORK PRACTICES: Safe Work Practices (SWP) are a set of guidelines or “Do’s and Don’t’s” on how to perform a specific task that may not always be done in the same way. SWP’s have been developed to mitigate hazards that have been identified through the hazard identification process with team members including workers, supervisors and safety officers. A formal review of all SWP’s shall be performed on an annual basis. As a reference, records of all review shall be kept in share-point under Health and Safety. SAFE JOB PROCEDURES: A Safe Job Procedure (SJP) is a written, specific step-by-step description of how to complete a job safely and efficiently from start to finish. SJP’s have been developed using the job hazard analysis process with team members including workers, supervisors and safety officers. All hazards identified through hazard identification process have mitigation plans. A formal review of all SJP’s shall be performed on an annual basis. As a reference, records of all review shall be kept in share-point under Health and Safety FORMS Various types of “Forms” are available in Belterra’s CHSM. These forms shall assist each branch identify hazards, document training needs, workplace inspections, meeting minutes, safety meetings etc. These forms have been designed in conjunction with the safety officers, branch management, safety committees / safety representatives as and where required. The “Forms” shall be reviewed and revised accordingly as required.
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Document Identification
SEL 002
Page Number
2 of 2
PROVINCIAL SUPPLEMENTATION Where customer or provincially specific information is too complex or detailed to be incorporated into this manual, it will be added in the province of its jurisdiction and managed by the location(s) with yearly audits by the Corporate Health and Safety Department. SAFE WORK PLANS Where “Plans” are noted but not present within this document, they will be considered externally and independently of this manual. These “plans” will typically cover customer or legislative requirements per branch location. It is the responsibility of the Construction Safety Officer to ensure the specific plans are accurate and current, Corporate Health & Safety Department shall be informed of any changes or document creation not included in Belterra’s CHSM. CORPORATE HEALTH AND SAFETY MANUAL Belterra’s Corporate Health and Safety Policy shall be revised annually, and where required, updated in consultation with the Worker’ Health and Safety, and Safety Representatives. The policy will also be reviewed and revised accordingly whenever there is an operational or organizational change. The Corporate Health and Safety Manual (CHSM) Program shall be reviewed annual and revised accordingly where applicable. In addition, the CHSM program shall also be reviewed and revised where there is a change of circumstances that may affect the health and safety of workers. All changes shall be done in consultation with the safety representatives, safety officers and senior management.
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OCCUPATIONAL RESPONSIBILITIES Document Identification
1.0
SEL 003
Page Number
1 of 4
OCCUPATIONAL HEALTH & SAFETY VALUES It is the responsibility of every individual at Belterra Corporation to understand and promote Health and Safety at work. Understanding and promoting safety builds a team and promotes an environment where we work together towards the success of the team and each other. At Belterra, all individuals shall:
2.0
Take care of each other. Taking care of each other means the following things: o Ensuring that everyone goes home safe at the end of the day; o Treat each other with respect and dignity; o Be courageous. Part of taking care of each other means that we all have tough decisions to make sometimes. Being courageous means intervening when you see someone at risk. Whether it’s a co-worker, a team member, or another employer at a customer site. Take the responsibility to ensure that they work safe. Stopping someone from being hurt is the ultimate form of taking care of each other. o Act with integrity
Be Innovative: o Use your specific knowledge to push the envelope when solving problems; o Push yourself to think differently about everyday issues that face the type of work we do; o Re-conceptualize issues and develop practical solutions; o Ask “why” Why does do we do it this way? Is there a better way? Is there a safer way? Suggest workable solutions that solve the problem better by doing it more efficiently, more cost-effectively, and more safely.
SAFETY RESPONSIBILITIES While it is the responsibility of all workers to understand their obligations under the law, the following section summarizes some key areas of responsibility for employers and workers: 2.1
Senior Management Responsibilities: Senior management is responsible for ensuring that: As far as reasonably practicable, the health and safety of all employees and contractors engaged in the work of Belterra, visitors or those workers not engaged in the work of Belterra but present at the work site at which that work is being carried out. A Health and Safety Continuous Improvement Action Plan is in place to review trends and respond to Safety Committee and worker representative recommendations; An individual with knowledge of applicable legislation and experience with investigations and inspections is available to coordinate health and safety activities and maintain the Health and Safety Continuous Improvement Action Plan;
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Document Identification
SEL 003
Page Number
2 of 4
Employees engaged in the work are aware of their responsibilities and duties under the Occupational Health & Safety Acts, Regulations and Codes; For the purpose of addressing health and safety matters that apply to individual work places, senior management shall establish a workplace health and safety committee for each location and select and appoint its representative and members. 2.2
Managers Responsibilities: Always place the safety of the workers ahead of everything else Develop and participate in a culture of caring Establish the administration necessary for efficient safety program execution Actively participate in and support hands-on involvement with site safety Ensure that there is training and direct/supervision to ensure workers are competent to perform the tasks assigned to them Ensure that all supervisors and workers are familiar with and promote Belterra Corporation’s Corporate health and Safety Program, Policies and Procedures Ensure that employees are receiving New Hire Orientation prior to their first day at work Ensure that PPE compliance is adhered to and that PPE is considered as the last line of defense Promote the highest standards of safety throughout the company Be active in the process of evaluating Health and Safety Program effectiveness. Perform workplace and employee inspections and evaluations Conduct safety information sessions and employee training Correct unsafe conditions and discourage substandard acts
2.3
Worker Responsibilities: Every worker shall, while engaged in an occupation: Take reasonable care to protect the health and safety of themselves and other workers who are working or present on the site or Belterra shop Cooperate with the employer for the purpose of protecting the health and safety of themselves and everyone else present on the work site Work in a safe manner, observing all company and Occupational Health and Safety rules and regulations Maintain a safe workplace through compliance with the company’s Health and Safety Program, OH&S regulations and customer’s safety policies. Immediately remove from service any defective equipment and tools Cooperate with investigations of all accidents and incidents Wear prescribed PPE as per requirements Report all injuries no matter how minor, immediately to the supervisor, first aid and safety officer Attend and actively participate in safety meetings
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Document Identification
SEL 003
Page Number
3 of 4
Workers have the right to refuse dangerous work and imminent danger without fear of reprisal and/or discrimination. No worker shall carry out any work if, on reasonable, probable grounds, he believes that there exists imminent danger to the health and safety of that worker or anyone present at the work site. Where any worker has refused work on these grounds, an investigation will be conducted in accordance with provincial legislation No one can take disciplinary action against a worker who is following the Act and Regulations. No person shall dismiss or take any disciplinary action against a worker by reason of that worker acting in compliance with OH&S legislation, the Regulations, or an order given. 2.4
2.5
Field Safety Coordinator’s Responsibilities: Coordinate and conduct safety trainings as per the requirements Establish, schedule, and coordinate planned inspections of the work site. Participate in inspections and ensure that inspection reports are reviewed to identify repetitive items and underlying causes Review and provide feedback to managers and supervisors on hazards assessments and risks faced at customer sites; then brainstorm and assist in implementing mitigation plans Lead investigation teams and ensure that investigations are conducted in accordance with the regulatory requirements Ensure that all requirements of the Health and Safety program are being carried out by all personnel, including sub-contractors, vendors and Belterra employees. Coordinate, prepare, and implement orientation sessions Review Hazard Assessments and near Miss Reports and provide feedback to crew Report to branch manager on safety issues and concerns that may require their involvement or attention Monitor, evaluate, and take action on all sub-standard conditions and work practices Provide topics, attend, and evaluate Tool Box meetings and provide instructive guidance to the supervisors conducting the meetings Participate in monthly safety inspections, and ensure that inspection reports are reviewed to identify recurring items and underlying causes Demonstrate a consistently high degree of professionalism on and off the site. Supervisors Responsibilities: Supervisors are responsible for the execution of the Safety Program. The responsibilities of supervisors include but are not limited to: Always place the safety of the crew ahead of everything else Ensure that all employees have received their safety orientations before their first day of work Ensure that hazard assessments are being performed Lead by example in the appropriate use of personal protective equipment at the work site
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Document Identification
2.6
SEL 003
Page Number
4 of 4
Know and enforce safety policy, applicable legislation, and Safe Work Practices Before starting work, ensure that all work is planned, and hazards identified and controlled Ensure that all workers understand risk management plans and comply with Safe Work plans Ensure that all workers ae thoroughly educated and are aware of site and shop hazards Ensure that no worker engages in work they are not competent to do safely Encourage, participate and review interventions Conduct inspections for hazards and correct unsafe acts and conditions Ensure compliance with all health and safety plans Lead safety meetings with the crew and promote safety every day Be honest and forthcoming when giving information relating to workplace health and safety Report to the branch manager any contraventions of the Health and Safety Act or governing regulations, or the existence of any hazard the worker is aware of
Sub-Contractor Responsibilities: Sub-contractors shall ensure that they: Maintain full compliance with pre-qualification conditions Plan and execute all work in a manner that complies with the safety manual, applicable legislation, Safe Work Practices etc. Provide and enforce the use of adequate PPE Report all accidents and injuries, and investigate incidents Immediately correct any unsafe conditions or practices reported or observed.
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COMPANY RULES Document Identification 1.0
INTRODUCTION
1.1
PURPOSE
SEL 004
Page Number
1 of 4
Belterra Corporation encourages a safe and pleasant work atmosphere. This can only happen when everyone cooperates and commits to appropriate standards of behavior. 2.0
GUIDELINES The following is a list of behaviors that the company considers unacceptable. Any employee found engaging in these behaviors will be subject to disciplinary actions including reprimand, warning, layoff, or dismissal:
2.1
GENERAL RULES 2.1.1
The removal of any item other than your personal belongings from Company premises or Customer sites without management authorization.
2.1.2
Defacing or deliberately damaging Company property.
2.1.3
Unauthorized altering of time sheets, or having one’s time sheet be filled in by another employee
2.1.4
Failure to advice manager / supervisor/ or foreman no later than 2 hours prior to start of shift, when unable to report for work.
2.1.5
The consumption or possession of liquor, drugs, narcotics or hallucinogens or being under the influence of the same while on Company property or Customer sites.
2.1.6
Using threatening or abusive language towards a fellow employee.
2.1.7
Intentionally giving any false or misleading information to obtain employment or a leave of absence.
2.1.8
Unauthorized extension of rest and lunch periods.
2.1.9
Deliberate restrictions of output below normal levels.
2.1.10
Smoking including E-Cigarettes and, chewing of tobacco in areas other than those designated.
2.1.11
Sleeping or gambling while on Company premises or Customer sites.
2.1.12
Horseplay, fighting, and profanity.
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Document Identification
2.1.13
SEL 004
Page Number
2 of 4
Posting, altering or removing any matter on bulletin boards or Company property unless authorized by management.
2.1.14
The distribution of written or printed matter of any description or the vending, soliciting, or collecting contributions for any purpose whatsoever on Company property without management’s authorization.
2.2
2.1.15
Failure to wear clothing conforming to standards set by the company
2.1.16
Using company equipment in an unauthorized manner
2.1.17
Possessing firearms or weapons of any kind on company property
HEALTH AND SAFETY RULES 2.1
Always be careful – use good judgement in doing your work to protect yourself and others from injury.
2.2
Report all near misses and accidents immediately
2.3
Report to your supervisor/ lead-hand / safety representative all unsafe acts or conditions.
2.4
Wear proper personal protective (PPE) equipment as following:
Employees working in the shop or Customer site must wear steel toed safety shoes at all times.
Safety glasses, goggles or face shields shall be worn for cutting, grinding, buffing, welding, and for other operations that require eye protection.
Approved hard hats, hearing protection, and safety glasses must be worn, as required, in the shop and Customer sites.
Clothing shall be appropriate to duties performed. Coveralls are company approved PPE. However, long pants, shirts with sleeves are acceptable where approved.
Fall protection is mandatory while operating Ariel lifts, working at heights as per the regulations, and where required by law.
Respiratory protection where required
Long hair needs to be controlled so it stays on your head and out of machinery. The best way to do this is pull it up in a bun or other style. You can also put this in a pony- tail, then tuck under your coveralls or hat so that it is not exposed and in line of fire
Any other specialized PPE required to perform tasks safely
All PPE must be returned when a replacement is requested.
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Employees will be provided with PPE that meets the regulatory standards 2.5
Do not operate machines or equipment unless authorized and certified to do so.
2.6
Do not operate machinery or equipment where safety guards have been removed.
2.7
Do not attempt to repair machinery or remove guards while it is in motion and until it is properly tagged and locked out.
2.8
Do not use defective tools or equipment. Report such cases to your supervisor / lead-hand or safety representative.
2.9
Maintain good housekeeping practices as following:
Eliminate clutter which is a common cause of accidents, such as slips, trips, and falls, and fire explosions.
Stack and store items safely and in proper places
Use proper waste containers
Vacuum or wet sweep dusty areas frequently
Clean up spills and leaks of any type quickly and safely
Store all work materials in approved and designated containers.
Keep floors clean, dry and in good condition
Keep exits, aisles, and entrances clear
Keep sprinklers, fire alarms and fire extinguishers clear.
Keep work areas clean.
2.10
Use only those ladders, which are in good condition and equipped with safety feet.
2.11
Lift and carry things safely. Utilize lifts (certified operators only), or other mobile devices such as carts, tables with wheels or request assistance.
2.12
When working above floor level, secure all tools, ladders, equipment, and personnel against falling. Fall arrest or restraint protection must be utilized when working three (3) meters or more above floor level.
2.13
Observe and obey warning signs, labels and tags
2.14
Do not use compressed air under any circumstances to clean clothing or to blow dust from the body.
2.15
Work in compliance with WHMIS regulations, use approved safety containers for all flammable liquids.
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Document Identification 3.0
SEL 004
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GROUNDS FOR IMMEDIATE DISMISSAL 3.1
Consumption or possession of liquor, drugs, narcotics or hallucinogens.
3.2
Arriving for work or remaining at work when ability to perform the job safely is impaired.
3.3
Possessing firearms or weapons of any kind
3.4
Fighting, theft or vandalism of company property or equipment
3.5
Damaging, disabling or interfering with safety, firefighting or first aid equipment.
Failure to observe all other rules will result in a verbal or written warning. Two written warnings are grounds for dismissal.
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HAZARD ID, ASSESSMENT & CONTROL Document Identification
1.0
SEL 005
Page Number
1 of 14
INTRODUCTION Hazard identification is a proactive process to identify hazards and eliminate or minimize or reduce the risk of injury / illness to workers and damage to property, equipment and the environment. It also allows us to show our commitment and due diligence to a healthy and safe workplace. At Belterra, we will strive to identify hazards, including all potential hazards in the workplace in order to be able to take action to eliminate or control these.
2.0
DEFINITIONS Employee – any Belterra employee, volunteer, student, or a sub-contractor. Hazard – a condition or practice with a potential for injury to people, equipment, materials, property or the environment. Hazard Classes: Capital Health’s assigned severity rating for hazards and Incidents Risk – the chance or probability that a person will be harmed or experience adverse health effects if exposed to a hazard or the chance or probability that damage will result to equipment, materials, property or the environment if exposed to a hazard. Risk Designation – Scoring system for severity, probability and frequency
3.0
RESPONSIBILITIES 3.1
3.2
Branch Managers: Ensure that the hazard assessment and control program is implemented in their area of responsibility Provide the resources to ensure that employees are involved in the hazard assessment and control process. Ensure Safety Representatives and Supervisors are fulfilling their responsibilities for conducting hazard assessments and implementation of hazard control recommendations. Sign off on final copy of Hazard Risk Assessment and Control Form. Ensure that written preventative maintenance procedures are implemented for applicable equipment. Safety Representatives and Supervisors:
Identify, assess, control and document (hazard inventory) hazards or potential hazards in or near the workplace. Consult with employees when conducting hazard identification, risk assessment and control. Include identified hazards and controls on the Workplace Inspection Checklist Form (Refer to Workplace Safety Inspections Program).
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Develop written safe work procedures or practices for safe and healthy work practices in consultation with employees. Inform employees of the safety hazards and provide information, education, training and supervision on the hazards, controls and safe work procedures/practices. Maintain appropriate documentation for information, education, training and supervision provided to employees and ensure it is available upon request by employees, employer, and the regulatory compliance officers. Identify hazards or potential hazards prior to the implementation of any change. If unable to eliminate hazards, establish appropriate control measures to prevent occupational injury and illness based on following hierarchy of controls. 3.3 Employees: Identify work-related hazards or potential hazards in or near the workplace. Attempt to eliminate or control the hazard if within the scope of your ability and authority to do so. Report all identified hazards to the immediate supervisor, safety representative or manager. Take appropriate measures for protection of self and others from occupational injury and illness. Utilize all identified control measures. Cooperate with management in the identification, reporting and control of hazards that may lead to incidents involving injuries or illnesses. Participate in the hazard assessment and control process, as required. Recommend improvements to the control of hazards to their supervisor/manager. In cases where a hazard has been identified but not corrected by the manager/supervisor or safety representative, report hazard to Corporate H&S Coordinator.
4.0 HAZARD ASSESSMENT Hazard assessment is a thorough, ongoing examination of the workplace for the purposes of identifying what and where actual and potential hazards exist. Hazard assessment is important as it creates awareness of hazards and risks. It identifies who may be at risk, i.e. (employees, cleaners, visitors, subcontractors or the public, etc.). At Belterra, a thorough hazard assessment (Reference Section 7.0 - Hazard Assessment Inventory Inventory) of jobs or tasks shall be carried out by competent individuals. Based on the risks identified, a Critical Task Inventory List shall be developed (Reference Section 8.1 Critical Task Inventory List), and mitigation plans implemented in a timely manner to prevent injuries to workers, property, environmental and the public. To effectively complete the Hazard Assessment of all jobs and tasks, a team of individuals who have a good working knowledge of the workplace should be formed. This team should include / involve employees, supervisors, maintenance personnel and a safety representative.
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The team could also include Joint Occupational Health & Safety Committee Members too. FRM 004A Job Hazard Assessment shall be utilized to conduct all hazard analysis. It is important to remember when performing a hazard assessment to take into account not only the current state of the workplace (existing hazards and controls) but any potential situations (potential hazards) as well. 4.1
Identifying Hazards: The goal is to find and record all possible hazards that may be present in or near the workplace. Hazards can be identified by any of or any combination of the following sources:
Performing Workplace Inspections e.g. On-going inspections: Employees, Supervisors, Managers Formal (Internal): Department regularly scheduled Inspections, (monthly) Formal (External): Safety Programs, JOHSC, Department of Workforce and Labour Reviewing previous accident/incidents or near-miss records Discussion with employees Reports of hazards from employees Examining the work activity: Look at all aspects of the work, Include non-routine activities such as maintenance, repair, cleaning, etc. Include people who work “off-site” people who work alone, etc. Look at the way the work is organized or “done” (include experiences and age of people doing the work, systems being used, etc.) Look at foreseeable unusual conditions (for example: possible impact on hazard control procedures that may be unavailable in an emergency situation, power outage, severe weather, equipment malfunction/jamming, etc.) Subsequently, you can also identify hazards by these categories: -
-
-
-
Biological – bacteria, viruses, mold, insects, plants, birds, animals, and humans, etc. Chemical Hazards includes airborne gases, vapours, mists, dust and fumes as well as solids and liquids. Routes of exposure include absorption (skin and eyes), ingestion and inhalation. Ergonomic – include the interaction between people and machines (controls, readouts, gauges, signals, etc.) and environmental conditions relative to human performance and comfort such as lighting, seating, body position, repetitive motion. Physical Hazards – physical surrounds (buildings, grounds, equipment, etc.), noise, temperatures, radiation, lighting, vibration, Fire, slip/falls, working from heights, working alone, working or travelling in the community (off-site) Psychosocial – stress, violence, sleep deprivation, fatigue, etc.
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Page Number
Assigning A Risk Designation: Rate the hazard to help determine which hazard is the most serious and thus which hazard to control first. Priority shall be established by taking into account the severity, probability and frequency of the exposure. By assigning a priority to the hazard, you are creating a rating or an action item. The following factors play an important role:
Frequency of exposure, Severity of exposure, Probability of occurrence
When the hazard is identified, determine the controls which are already in place to ensure this information is taken into account when assigning a risk designation. Once each hazard has been assigned a score for severity, frequency and probability based on the chart above, multiply (x) the 3 items (S x F x P = Total).
Frequency
Probability
4
One or more times per hour
4
3
Once or more times per day
2 1
Severity 4
3
Probable - likely to occur immediately Occasional- likely to occur
Once a day
2
Remote – could occur
2
Catastrophic (death, serious injury) Critical ( lost time incident / considerable property damage Minor illness, etc.
Rarely
1
Not likely to occur
1
Near Miss
3
RISK RATING MATRIX:
45-64 = High Risk Implement corrective action(s) immediately. These risks are unacceptable. Substantial improvements in risk control measures are necessary so that the risk is reduced to an acceptable level. Risk reduction measures should be implemented urgently and it may be necessary to consider suspending or restricting the activity until short term and long term controls are implemented that reduces the risk so that it is no longer high.
31-44 = Medium Risk Implement corrective actions within 24 hours. Consideration should be as to whether the risks can be lowered, where applicable, to a tolerable level and preferably to an acceptable level. The risk measures should be implemented within a defined time period. Arrangements should be made to ensure that controls are maintained, particularly if the risk levels are associated with harmful consequences.
16 – 30 = Low Risk Awareness. Implement corrective actions within 2 weeks. Regular monitoring should be performed to ensure that the controls are maintained and continued to be effective. 1 – 15 Minimum or No Risk. Indicates that risks are considered acceptable. No further action or additional controls are necessary.
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Controlling The Hazard: Identify actions necessary to eliminate or control the risks associated with the hazard. After the hazard has been identified, reviewed and assigned a risk designation, determine what controls are necessary to eliminate, reduce or minimize the risks associated with the hazard. To control a hazard, review all available health and safety information about the hazard such as SDS’s, Regulations, controls already in place, best practices, and information from reputable organizations, etc. Hazards should be controlled at their source (where the problem is created). The closer a control is to the source of the hazard, the better able to control potential exposures/risks. Hazards can be controlled: At the source Along the path to the worker (between the source and the worker) At the worker (always the last choice)
4.4
Types of Controls: Engineering (ENG) – to eliminate or control the hazard, this is the preferred method of control. Administration (ADM) Personal Protective Equipment (PPE) – these are the last line of control or defence. Combination of Engineering, Administrative and/or PPE controls – sometimes a hazard cannot be adequately controlled by a single type of control and a combination of the controls may be required to effectively control the hazard.
4.5
Hierarchy Of Controls: Where possible, hazards should be controlled in order as listed above.
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Engineering Controls Engineering controls eliminate or control the hazard. This is the preferred method of control.
Examples of Engineering controls at the source are: Elimination – getting rid of a hazardous job, tool, proves, machine or substance is the best way of protecting workers. An example Using mechanical equipment rather than have workers manually lift, lower, carry, etc. Substitution – doing the same work in a less hazardous way such as substituting a hazardous chemical with a less hazardous one. Replacing hazardous processes with less hazardous processes. Selecting tools, equipment and machinery that require less maintenance Replacing heavy, awkwardly shaped loads with lighter loads with handles and/or good gripping surfaces. Redesign – jobs and processes can be redesigned to make them safer, for example: - Making containers easier to lift and hold - Providing fail-safe interlocks on equipment, doors, valves, etc. - Controlling traffic to avoid collisions or reduce access to areas, etc. - Improving workplace lighting, ventilation and temperature control. - Providing warning systems. Isolation – if a hazard cannot be eliminated or replaced, it can sometimes be isolated, contained or otherwise kept away from workers, for example: - Sound reducing enclosures for noisy equipment - Negative pressure fume hoods in laboratory settings. Engineering controls along the path: Barriers – a hazard can be blocked before it reaches workers. Usually the further a control keeps a hazard away from workers, the more effective it is. Examples - Special curtains can prevent eye injuries from welding arc radiation. - Proper equipment guarding will protect workers from contacting moving parts. - Lock-out systems can isolate energy sources during repair and maintenance Absorption – a hazard can be absorbed before it reaches workers. The closer the absorber is to the hazard the better. Examples: - Sound baffles can absorb noise generated by machinery - Welding glasses absorb the ultraviolet light generated by welding - Activated carbon charcoal can be used to absorb volatile gases generated by experimental procedures. 4.5.2
Administrative Controls (ADM) When engineering controls are not possible or practical, administrative controls are the next best solution for controlling hazards. Administrative controls at the worker include: Safe work practices (SWP), and Safe Job Procedure (SJP) describe how to safety complete a job from start to finish and/or provide safety precautions.
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Training workers on work procedures and practices. Supervision required to ensure that workers follow the procedures and practices Job rotation. Housekeeping Repairs, preventative maintenance and inspection programs based on manufactures specifications, Regulations and prescribed standards for tools, equipment, instruments, machines, vehicles, etc. 4.5.3
Personal Protective Equipment (PPE) PPE – protects the worker from injury from incidents. PPE does not prevent incidents from occurring and works to protect the worker from injury when an incident happens. PPE is always considered last and used in conjunction with engineering and administrative controls. Gloves Goggles and safety glasses Aprons or protective attire Boots Respirator Protective Vests Hard Hats
5
MONITORING AND EVALUATING EFFECTIVNESS OF THE CONTROLS IMPLEMENTED. It is important to know that your hazard assessment was complete, accurate and if the controls selected and implemented are effective. It is also essential to be sure those changes in the workplace have not introduced new hazards or changed hazards that were once designated as a lower priority to a high priority. Identified, assessed and controlled hazards must be monitored from time to time. These monitoring could include observations during monthly workplace inspections, daily informal inspections by the supervisors or lead hands, and communicating with the employees affected by the changes implemented. It is a good practice to review your assessment on a regular basis to be sure that nothing has changed and that your control methods are effective. A new revision may be required when: There has been a change in the work process or flow An addition of tools, equipment, machinery (including locations or the way they are used) Renovations, moving to a new building or work area Introduction of new chemicals or substances If an incident occurs
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COMMUNICATION All staff shall be informed of the hazards and must be provided with adequate training, education and instructions to work safely with and around the hazard safely. Employees shall be supervisors, observed and monitored for compliance. Any non-compliance observed by the workers shall be reported to the supervisor or manager and addressed appropriately. Hazard Assessments including critical tasks shall be reviewed at least annually to ensure they are continually effective.
F X S X P = R
Working Alone
Office Work
Cutting Belt with Olfa Knives
Working At Heights
- Help not readily available in case of an emergency/inci dent/accident etc. - Paper cuts - Eye exertion - Back/neck sprain - Cut/laceration type injuries
- People - Equipment
4
4
3
- People - Equipment
4
1
2
- People - Equipment
4
4
3
- Falls from - People heights - Equipment resulting in fractures, serious head injuries and / or fatalities - Slip and falls
4
4
4
Belterra Corporation – Safety Manual
Risk
Probability
ADDITIONAL RISK CONTROLS
Severity
EXISTING CONTROLS
Frequency
THOSE AT RISK
Risk
HAZARDS
Severity
TASK, JOB OR ACTIVITY
Probability
HAZARD ASSESSMENT INVENTORY LIST Frequency
7
F X S X P = R
48 - Procedure - Continued in place awareness - Follow up by supervisors & managers 8 - PPE Continued compliance awareness
4
4
3
48
4
1
2
8
48 - Procedure in place. - Training to all employees - Continued awareness 64 - Procedure in place. - Training to all individuals - Continued awareness via crew talks
- Continued awareness
4
4
3
48
- Continued awareness via crew talks
4
4
3
48
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F X S X P = R
Belt Cutting
Chemical Vulcanizing with SC 4000 Cement
Energizing Control Boxes
Operating Fabric Conveyor
Hand Operated Winch Hoist / come-along
- Cuts and lacerations - Awkward body positioning - Flying debris - Uneven surfaces - Poor lighting - Toxic fumes - Splash back - Slip and fall - Spillage
- People - Equipment
4
2
2
- People - Equipment - Environme ntal
3
2
2
- Electrocution - Arc flash injuries
- People - Equipment
3
3
3
- Heavy lifting - People - Awkward body - Equipment positions - Pinch points - Knife use – cuts and lacerations - Equipment under tension - Uneven ground (ice, holes, debris)
3
4
- Slips, trips and - People falls - Equipment - Pinch points - Property - Restricted working space - Poor lighting - Repetitive work - Forceful movements - Struck by injuries
4
2
Belterra Corporation – Safety Manual
Risk
Probability
ADDITIONAL RISK CONTROLS
Severity
Risk
EXISTING CONTROLS
Frequency
Probability
THOSE AT RISK
Severity
HAZARDS
Frequency
TASK, JOB OR ACTIVITY
F X S X P = R
- PPE compliance - SWP - Training - PM program - Fall protection training 12 - Training - SDS - PPE compliance - Safe Work Practices. - Eye wash station 27 - Procedures in place - Training & education - Continued awareness
Continued awareness
4
2
2
16
Continued awareness
3
2
2
12
Continued awareness
3
3
3
27
3
36 - Training on MSI - Stretch breaks - Inspect rigging - Monitor equipment & rigging throughout belt pull
Continued awareness and proper PPE provided
3
4
3
36
1
8
Continued awareness
4
2
1
8
16
- Housekeepi ng enforced - Training & education - MSI Training - Preventativ e maintenanc e program
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F X S X P = R
Risk
Probability
Severity
ADDITIONAL RISK CONTROLS
Frequency
EXISTING CONTROLS Risk
Probability
THOSE AT RISK
Severity
HAZARDS
Frequency
TASK, JOB OR ACTIVITY
F X S X P = R
Operating Portable Buffer
- Flying debris - People - Snagging on - Equipment abrasive wheel - Property or wire brush - Jewelry caught into - Noise - Dust – slip and fall - Dust inhalation - Electrocution (wet electric components) - Burns – flying sparks - Kickback forces should the wheel jam
4
4
4
48
- PPE - Continuous compliance monitoring - Procedures - Crew talk in place - Continued - Training awareness - Respirator protection - Hearing protection provided - No jewelry enforced
4
4
3
48
Pulley Lagging
- Pinch point injuries - Cuts and abrasions - Flying debris - Heavy lifting - Toxins, splashback - Repetitive movement
- People - Equipment
3
3
4
36
- Use of Continued automated awareness devices for lifting - Training and education to employees - PPE compliance
3
3
4
36
Driving to and from Customer Sites
- Road traffic incidences leading to personal injuries
- People - Equipment
3
3
2
18
Continued awareness
3
3
2
18
Belt Clamping and installation
- Pinch point - Weather conditions - Unexpected release of stored energy - Mobile equipment - Working from heights
- People - Equipment
4
2
2
16
- Comply with all driving regulation - Refresher training provided - TDG Training - PPE compliance - SWP - Training - PM program - Fall protection training
Continued awareness
4
2
2
16
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F X S X P = R
Belt Slitting
Vulcanizer Operation
Cargo Load Securement
Tie-In-Splice
People Equipment Property Environme ntal
4
4
3
48
Risk
Probability
Severity
ADDITIONAL RISK CONTROLS
Frequency
EXISTING CONTROLS Risk
Severity
Probability
THOSE AT RISK
HAZARDS
Frequency
TASK, JOB OR ACTIVITY
F X S X P = R
- Flying debris - Loose clothing caught into machine - Jewelry caught into machine - Hydraulic hose could fail and leak oil - Blade can cause belt to jam causing pinch point, and cut and laceration type injuries - Manual lifting
-
- PPE - Continuous compliance monitoring - Procedures - Crew talk in place - Continued - Training awareness - Seek assistance when moving slitter bar enforced - Good
4
2
1
8
- MSI type injuries - Pinch point injuries - Vulcanizer piece fall on the employees feet - Repetitive injuries - Struck by injuries (air hose) - Burn injuries - Slip and fall - Slip and fall - Pinch points - Struck by injuries - Working at heights
- People - Equipment
4
4
4
64
Continued awareness
4
3
4
48
- People - Equipment - Property damage
3
3
3
27
-
Training SWP Training PPE compliance
Continued awareness
3
3
3
27
- Heavy lifting - People - Awkward body - Equipment positing - Falling debris or tools - Knife use - Pinch points
4
4
4
48
- PPE compliance
Continued awareness
4
2
2
16
housekeeping
Belterra Corporation – Safety Manual
enforced - Daily preinspections - Hearing protection provided - No jewelry enforced - PPE compliance
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F X S X P = R
Vulcanizer Secondary Operation
Belt Pull with Air Brakes
Cable Winding
Conveyor Belt Winding
Risk
Probability
Severity
ADDITIONAL RISK CONTROLS
Frequency
EXISTING CONTROLS Risk
Probability
THOSE AT RISK
Severity
HAZARDS
Frequency
TASK, JOB OR ACTIVITY
F X S X P = R
- Pinch point injuries - Object falling on feet - MSI type injuries - Cuts - Wrist injury – repetitive - Struck by air hose - Electrocution - Burn injuries - Arc flash injuries - Housekeeping - Unexpected release of stored energy. - Working from heights - Heavy lifting - Awkward body positons - Electrocution - Pinch point - Crane use - Pinch points - Weather conditions
- People - Equipment
4
4
4
64
- MSI Training Continued - Proper tools awareness provided - Proper PPE provided - Procedures in place - Continued awareness
4
3
4
48
- People - Equipment
3
3
3
27
- PPE Continued compliance awareness - SWP - Training - PM program - Fall protection training
3
3
3
27
- People - Equipment
4
4
3
48
- PPE - Designated compliance signalman - Procedures - Controlling in place work area with appropriate colored ribbons and information tags
4
2
2
16
- Pinch point - Mobile equipment use - Weather conditions - Working from heights - Cuts and lacerations
- People - Equipment - property
4
2
2
16
- Utilizing tag lines on all loads - Designated signalman - Qualified & competent individuals assigned tasks - Training - PPE comp.
4
2
2
16
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Continued awareness
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F X S X P = R
Conveyor Inspection
-
Conveyor Patching
-
Set up and Staging
-
Stored energy Pinch points Heavy lifting Working from heights Awkward body positioning Stored energy Pinch points Heavy lifting Working from heights Awkward body positioning Weather conditions Pinch points Heavy lifting Working from heights Awkward body positioning
- People - Equipment
4
2
2
16
- People - Equipment
4
2
2
16
- People - Equipment - Property
4
2
2
16
Risk
Probability
Severity
ADDITIONAL RISK CONTROLS
Frequency
EXISTING CONTROLS Risk
Probability
THOSE AT RISK
Severity
HAZARDS
Frequency
TASK, JOB OR ACTIVITY
F X S X P = R
- MSI training - Fall protection training - Training others - PPE compliance - Proper lifting techniques - Training - PPE compliance
Continued awareness
4
2
2
16
Continued awareness
4
2
2
16
- Competent individuals assigned tasks - Designated signalman - Training - Fall protection training - PPE comp.
Continued awareness
4
2
2
16
8 CRITICAL TASKS Critical Task is a task that when identified or if the procedures are incorrectly performed or absent, has a significant potential for loss to people, product, process or profit. Job Hazard Analysis or Risk Assessment shall be conducted for every task performed by Belterra employees in order to develop a Critical Task Inventory List All critical tasks shall be subject to a regular review to prevent the development of conditions that may put workers at risk. These reviews shall take place on annual basis at a minimum, or any time a new process is introduced, a change is made to the operation, or a significant addition or alteration is made. Critical tasks shall be categorized based on these factors:
Upon completion of a JHA, where the “Risk Rating” falls between 45-64 points, these tasks shall be classified as “Critical Tasks”. Risk rating shall be calculated based on the frequency, the severity, and the probability of the tasks being performed.
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If an incident / injury has occurred in the past while performing the task, it should automatically be considered a critical task;
Where the OH&S Regulations require a detailed procedure, that task is a critical task.
8.1
Critical Task Inventory List: The following table has been utilized to construct Belterra’s Critical Task Inventory List: TASK
FREQUECNY
SEVERITY
PROBABILITY TOTAL
1
Use Of Portable Buffer
4
4
3
48
2
Belt Slitting
4
4
3
48
3
Cutting Belt with Olfa Knives
4
4
3
48
OTHER CRITICAL TASKS IDENTIFIED: 4
Working Alone
Due to conditions employees may work in
5
Reference Risk Assessment
6
Working At Heights requiring fall protection Vulcanizer Operation
7
Vulcanizer Maintenance
Reference Risk Assessment
8.2
Reference Risk Assessment
Critical Task Analysis Table: The total task risk rating (R) will be the result of using the frequency, severity and probability definitions from the table below and will be set using the calculation: Frequency (F) X Severity (S) X Probability (P) or F x S x P = Risk Rating
Frequency
Probability
4
One or more times per hour
4
3
Once or more times per day
2 1
Severity 4
3
Probable - likely to occur immediately Occasional- likely to occur
Once a day
2
Remote – could occur
2
Catastrophic (death, serious injury) Critical ( lost time incident / considerable property damage Minor illness, etc.
Rarely
1
Not likely to occur
1
Near Miss
3
RISK RATING MATRIX:
45-64 = High Risk Implement corrective actions within 24 hours 31-44 = Medium Risk Implement corrective actions within 24 hours 16 – 30 = Low Risk Implement corrective actions within 2 weeks 1 – 15 Awareness
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PERSONAL PROTECTIVE EQUIPMENT Document Identification
1.0
SEL 006
Page Number
1 of 9
WHAT IS PERSONAL PROTECTIVE EQUIPMENT? Personal protective equipment (PPE) is the clothing and other work accessories that provide a barrier between the worker and a workplace hazard. It is a portable equipment used by one person at a time. Personal protective equipment includes safety glasses, gloves, hard hats, safety shoes, and fall protection etc. to name a few. Personal protective equipment is considered the last line of defense. It is to be used when the hazard cannot be eliminated through engineering or substitution. Hierarchy of controls must be considered prior to implementing any PPE. A hazard assessment must be conducted to determine if hazards are present, or likely to be present which require the use of PPE. It is then the selection of the correct PPE should take place
2.0
PURPOSE: The purpose of this policy is to minimize accidents, incidents and injuries by implementing and enforcing the Personal Protective Equipment program.
3.0
POLICY: It is the responsibility of the employer to ensure that all employees wear proper protective equipment prior to conducting any work. All PPE that is of questionable reliability, damaged, or in need of service or repair, will be removed from service immediately. The Company will maintain appropriate inspection and service LOGS/RECORDS for specialty PPE. Belterra Corporation will supply basic and specialized PPE to workers as required. All PPE will meet the appropriate CSA Standard. All PPE used by Belterra worker’s must be worn and maintained in a sanitary and good condition. No piece of PPE should be modified or changed contrary to its manufactures instructions or specifications or the Occupational Health & safety Regulations. Belterra Corporation will supply PPE that conforms to government and Occupational Health & Safety Regulations requirements. The Company will ensure that proper training is provided to all employees and supervisors respectively. Visitors and administrative group will follow the same rules as set in this program, i.e. for entrance to branch warehouse, field, yard or customer sites.
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Document Identification
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SEL 006
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PPE COMPLIANCE TABLE:
Type of PPE
Eye, Face & Neck Protection
CSA Standard Z94.3-07 – Eye and Face Protectors
Inspection, Cleaning & Maintenance Suitable eye protection or face protection shall be worn where there is the Safety Glasses: potential for exposure to the eyes or face from flying particles, molten metal, Clean safety daily / chemicals, gases or vapors or potentially injurious light radiation. Side prior to use. Follow protection is required when there is a hazard potential from flying objects. manufacturer’s instructions. Avoid Detachable side protectors (e.g. clip-on or slide-on shields) meeting the rough handling that pertinent requirements are acceptable. can scratch lenses. Store safety glasses in Examples of hazards: a clean, dry place Contents under pressure where they cannot fall Splash hazard or be stepped on. Flying objects / particles Replace scratched, Electrical work pitted, broken, bent or ill-fitting glasses. SAFETY GOGGLES Face shields must be worn by Belterra employees when performing tasks such Damaged glasses as: interfere with vision Grinding and do not provide Sanding protection. Buffing Safety Goggles: Cutting metal or concrete Clean after each use Hot works with a moistened
When & Why Wear This PPE
FACE SHIELD For all other works that has a potential of having foreign materials enter the eyes, safety glasses must be worn.
SAFETY GLASSES
WELDERS HELMET
Over The Glass (OTG) type glasses must be utilized by prescription eyeglass wearers. Safety goggles or glasses must always be worn under a face shield. Once goggles are in place, position face shield over face and secure on brow with headband. Adjust to fit comfortably.
Hearing Protection
CSA Standard Z94.2-02,
towelette. Consider gentle wiping or instead of wiping rinse the debris from the lens, then allow the eyewear to dry naturally. Clean and store as per manufacturer’s instructions. Face Shield Clean and store as per manufacturer’s instructions. Welders Helmet: Clean and store as per manufacturer’s instructions
Examples of high noise areas can be:
Clean with soap and lukewarm water. Let it dry by hanging overnight.
Many disposable ear plugs are one time use only.
Hearing protection must be made available to employees when the average (over an 8 hour period) noise level reaches 85 decibels.
Mechanical rooms Shop Construction Sites
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Hearing Protection Devices Performance, Selection, Care, and use
When working with machinery/power tools
CUSTOM MOULDED HEARING PROTECTION
Some disposable ear plugs can be used 3-4 times; follow manufacturers guide for cleaning these.
DISPOSABLE HEARING PLUGS
Belterra will provide Custom Moulded Ear Protection to all employees exposed to high levels of noise. Any replacement moulded ear plugs will be provided at a prorated rate. Disposable ear plugs will be provided to visitors and office staff where required.
Head Gear
CSA Standard Z94.1 – Protective Headwear
Hard hats are needed when employees are exposed to hazards that have potential to cause a head injury.
Inspect headwear before each use.
Examples of hazards: Flying objects. Falling objects or materials. Working near exposed energized electrical equipment. Working around or on scaffolds. Working at construction sites. Working around overhead tools or machinery
Do not transport headwear in rear windows of vehicles. Heat and UV light can damage the material, making it brittle and less protective.
Hard hats must be made of materials that resist penetration and absorb shock.
Clean your hat with mild soap and hot water for 5-10 mins.
Employees at Belterra will follow these classifications where hard hats are required
ANSI Standard Z89.1-1986, American National Standard for Personnel Protection Protective Headgear for Industrial Workers Requirements
Rinse with clear water, wipe and let air dry.
Inspect and replace a Classifications of Hard Hats: shell that shows signs Class C – Protection against impact and penetration only. of wear, scratches or Class E – Protection against impact, penetration and electrical contact (up gouges. to 20,000 volts). Class G – Protection against impact, penetration and electrical contacts (up If your hats have to 2,200 volts). become dull or have a chalky appearance, it is time to replace it. Classes of Hard Hats: Type 1 – protection from impact and penetration at the crown (top). Clean the suspension Type 2 – protection from impact, penetration at the crown (top) and and shell regularly laterally (sides) according to the manufacturers’ All Belterra employees will wear Type 2 hard hats. instructions. All hard hats must be CSA approved. Replace hard hat that has been struck, even Hard hats must be marked with: The manufacturer’s identity, model #, class of protection, year & month of if no damage is visible.
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manufacture. Size or size range Do not drill holes, A warning statement regarding replacing the headwear after a severe alter or modify the impact, no painting, no modification or decals unless they are approved by shell. This will reduce the manufacturer. the protection provided by the headwear. Check the suspension, for frayed materials or other signs of wear.
Hand Protection
Hand Protection
Hand protection including cut resistant sleeves shall be worn when hands are Check prior to each exposed to hazards such as those from skin absorption of harmful substances, use for cuts, cracks or severe cuts or lacerations, severe abrasions, punctures, chemical or thermal discoloration. burns and harmful temperature extremes. Replace as necessary. The type of hand protection used shall be based on the performance characteristics of hand protection relative to the task(s) to be performed, conditions present, duration of use, and the hazards or potential hazards Discard single use identified. gloves after use. (Latex, Nitrile, Vinyl, At Belterra, the following table will be referenced and put to practice by our etc.) workers to protect hand injuries: Store in a clean area Type of Glove
Cut Resistant Level 5 Gloves Chemical Resistant Gloves Welding Glove
Description Worn on both hands while using any sharp objects / blades or knives.
Image Follow manufacturer’s instructions
When working with open chemicals.
While performing hot works (welding, torching etc.
When working with abrasion hazards General work Gloves or mild temperatures (0-150° C) are present.
Winter Gloves
When working in freezing temperatures (0°C)
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Foot Wear
To protect injury to a foot, proper steel toe safety shoes must be worn by all individuals.
CSA Standard Z195-09 – Protective Footwear
Examples of hazards:
ANSI Standard Z41-1999, American National Standard for Personal Protection Protective Footwear
Falling objects Rolling objects Piercing/cutting injuries Electrical work Chemical exposure
Check safety shoes prior to each use for cuts, cracks or other damage. Replace as necessary. Keep electrical hazard shoes dry and free from conductive materials.
All Belterra employees working in a field, yard or warehouse must wear ankle Replace if sole is length – CSA approved steel capped safety boots. Steel toe boots must be punctured, cut, or “Grade 1” with a green triangle signifying that it falls under the “All other embedded with. industrial use”. conductive materials. Requirements for metatarsal Boots are as following:
Chemical resistant shoes should be As per WCB “Metatarsal protectors that only attach to the laces or are only replaced if they are strapped in place do not meet the CSA Z195 Standard and should not be used discolored, because there is no assurance the metatarsal protector is properly supported by disfigured, or the toecap”. exhibit any breaks, What is Metatarsal? cracks, or other surface As per Wikipedia “metatarsal bones” are a group of five long bones in the degradations. foot, located between the tarsal bones of the hind- and mid-foot and the phalanges of the toes”. Store all shoes in a clean, dry location. Metatarsal Protection is intended to safeguard the upper foot (metatarsal bones) and toe areas. Follow manufacturer’s MARKINGS CRITERIA USE instructions for specialty type Heavy work environment: Green Triangle with CSA footwear protection symbol - Sole puncture construction; machine shops; instructions protection with a Grade 1 where sharp objects are protective toe.
present
White rectangle with orange Greek letter "Omega" & CSA symbol - Soles that provide electric shock resistance.
Any industrial environment where live electrical conductors can occur.
Yellow rectangle with green letters "SD", a grounding symbol & CSA symbol Capable of dissipating an electrostatic charge in a controlled manner.
Any industrial environment where a static discharge can be a hazard for workers or equipment
Red rectangle with a black letter "C", grounding symbol & CSA symbol - Soles that are electrically conductive
Any industrial environment where low-lower electrical charges can be a hazard for workers or equipment
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Document Identification Type of PPE
SEL 006
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Page Number
Inspection, Cleaning & Maintenance
When & Why Wear This PPE
The part of the garment visible either from the front or the back of the High garment when the fully assembled garment is laid flat for inspection, not Visibility & Distinguished including the area of the VE trim. Apparel For visitors and administrators who may potentially visit shop floor or WCB Standard: customer sites. PPE 2 High Visibility The high visibility vests can be easily seen by others. Garment Personal Protective Equipment Standard 2
Could be machine washed – avoid rough finish to the wash Wash the garment inside out. Line dry to extend the life of the reflective tape.
CSA Standard Z96-02, HighVisibility Safety Apparel Body Protection Clothing
Follow manufacturer’s instructions.
Full body protection shall be worn when there is a potential for contamination or exposure to other parts of the body (e.g. legs, arms, back, chest) from heat, splashes from hot metals and liquids, impacts, cuts, chemicals, and radiation.
All coveralls are sourced out for weekly cleaning.
Full length coveralls are mandatory for shop and field work (customer sites). Bib coveralls when worn under a long sleeved working shirt provide equal protection as full length coveralls. A long sleeved shirt must be worn underneath when wearing bib coveralls at Belterra. Tee-shirts and shorts are not acceptable as these leave your body exposed to hazards.
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√
Belterra Electricians or employees who may come in contact with electrical hazards shall wear “Fire Resistant” Coveralls. Respiratory Protection
Any time there is a risk of a respiratory hazard that could potentially cause injury or illness to an employee, a respirator must be used.
PPE must be kept clean and sanitary.
CSA Standard Z94.4-02 – Selection, Care and Use of Respirators
Respirator is needed when work presents an inhalation hazard.
Clean PPE with mild soap and water. Some PPE may require special cleaning, in these cases use the
Examples of hazards: Working with uncontained chemicals. Working with highly toxic chemicals. Working in dusty environment.
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CSA standard CAN3-Z180.1, “Compressed Breathing Air and Systems”.
Painting. manufacturer’s Welding. recommendations. If PPE is At Belterra, the following purity standards in accordance to the regulation will contaminated and be enforced. cannot be decontaminated Oxygen 19.5 to 22.5% safely, it may need Carbon Monoxide 5 ppm disposed of in a special manner to Carbon Dioxide 500 ppm protect other employees from Methane 22 ppm exposure to the hazard. Non Methane Hydrocarbons As set out in TLV book Nitrogen Dioxide
0.3 ppm
Nitrous Oxide
2.5ppm
Halogenated Hydrocarbons
5 ppm
Oil, Particulates, Condensates
1 mg/m³
Water
Dew point 5°C below lowest line temperatures. Max dew point of 53°C for pressures of 12.4 MPa (1800 psi) and above
Odor
None Detectable
EHS shall be contacted.
Employees working in confined space or area that does not meet this purity level must wear SCBA (Self Contained Breathing Apparatus). Or evacuate this hazardous area. For airborne particulates, HEPA filter half mask respirators (1/2 Mask) that is NIOSH approved must be used. All employee will go through training and use of the respirators, medical & respirator fit testing’s prior to their first use of the respirator. Thereafter, all employees will be provided with refresher trainings on respirator use and care, maintenance & storage of the respirator on annual basis.
HALF MASK
N-95 PARTICULATE RESPIRATOR
PPE shall be stored in such a way that it will not become contaminated such as plastic bags, lockers, closet, drawers. Do not use PPE if it is damaged and in need of repair. It is the responsibility of the employee to make their supervisor aware as soon as PPE becomes damaged so that new PPE can be obtained. Do not attempt to repair PPE.
ORGANIC VAPOR HEPA CARTRIDGE
For further information, reference SEL 033 – Respirator Protection Plan
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Document Identification
SEL 006
Page Number
Type of PPE
When & Why Wear This PPE
Fall Protection
Fall protection must be used when working at heights of 3 meters (10 feet) or more, including when working off a ladder, or where a fall from a lesser height may result in an unusual risk of injury; for e.g. from a fall when working over operating machinery etc.
CSA Standard Z259.1-95, Safety Belts and Lanyards CSA CAN/CSA Z259.10 Full Body Harnesses CSA CAN/CSA
LIFELINE WITH CARABINER & SNAP HOOK
Z259.11 Shock Absorbers for Personal Fall Arrest Systems
LANYARD COMBINATION
CSA CAN/CSAZ259.1 Safety Belts and Lanyards
5.0
FALL PROTECTION HARNESS & SHOCK ABSORBING
For further information, reference SWP 015
8 of 9 Inspection, Cleaning & Maintenance Safety belts, harnesses , lanyards, lifelines, anchors, and other similar devices must be: - inspected by a person before each use; - kept free from substances and conditions that could contribute to their deterioration; and Maintained in good working order in accordance with manufacturers’ instructions. A device or part that is defective in condition or function must be removed from service
TRAINING AND EDUCATION 5.1
All employees will be trained on: o o o o o
How to use the PPE properly Know what kind of PPE is necessary Understand the limitations of the PPE How to don, adjust, wear, and doff PPE; and Properly care for, maintain, and dispose of PPE after its useful life.
5.2
Employees PPE will randomly be inspected by supervisors or managers to ensure PPE compliance is met by the employee.
5.3
Supervisors, managers and safety representative will educate employees the need for PPE and to recognize the control they have over their own safety.
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Document Identification 5.4
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If a supervisor, manager or safety representative believes that a trained employee does not have the understanding and skill to use the PPE properly, he/she will retrain that employee. o
5.5
SEL 006
The employee will be reacquainted with PPE and proper usage, adjusting, care and maintenance.
Retraining of employees will also be required whenever: o o
Changes in the workplace render the previous training obsolete Changes in the type of PPE render previous training obsolete
Belterra will verify that each employee who is required to use PPE has received and understood the required training. This will be accomplished via a written certification of training including employee name, the dates of training and the certification subject. 6.0
GENERAL RULES FOR INSPECTION, CARE AND MAINTENANCE OF PERSONAL PROTECTIVE EQUIPMENT o o o o
All PPE will be inspected by the employee at the time of issue and before each use; All PPE that is of questionable reliability, damaged or in need of service or repair will be removed from service. The supervisor or designate must be informed as soon as possible; All PPE shall be stored and maintained according to manufacturer’s instructions; No item of PPE may be modified or used contrary to its manufacturer’s instructions or specifications or applicable legislation and regulations.
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PREVENTATIVE MAINTENANCE Document Identification
SEL 007
Page Number
1 of 1
Preventative Maintenance Program shall be adhered to as per ISO policy and programs.
Look into: -
FRM 007 – Branch Equipment Inventory List
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FRM 008 - Equipment Maintenance Form
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Quarantine Area for defective tools and procedures
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TRAINING AND COMMUNICATIONS Document Identification 1.0
SEL 008
Page Number
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POLICY STATEMENT Belterra Corporation recognizes that ongoing training and communication are a vital part of the company’s Safety Program. The Company will provide all safety and related training that is necessary to minimize losses of human and physical resources of the company. It is the responsibility of every employee to communicate information about Belterra’s Safety Management System to peers, contractors, our clients and any other individual with whom we do business. The Company believes that sharing information is an input that leads to safe human behavior. We encourage that each individual take time out to acknowledge good behaviors, and bring to attention any unsafe work practices or conditions to the individuals attention or their direct reports immediately. Belterra Corporation will ensure that all supervisor and field staff have the knowledge and skills to safely execute their tasks, and information on risk and risk management strategies are communicated throughout the organization.
2.0
PURPOSE The purpose of training and effective communication is to: Establish an effective communications link between all levels of employees at Belterra; Diffuse potential job disruptions by providing a forum for discussion of critical safety issues; Exchange information regarding specific safety matters; Grow our safety culture and reinforce commitment to the Health and Safety of our team, and Obtain a “Loss Free” workplace through education. This training and communication program includes information on: New employee orientation; Worker retraining; Competencies; Internal transfers within Belterra; Documenting and tracking safety training’s; and Conducting and documenting effective safety meetings
The information in this program does not take precedence over OH&S Regulations. All employees should be familiar with the OH&S Act and Regulations. 3.0
TRAINING Front line supervisors, lead hands and “hands-on” managers are responsible for day-to-day enforcement
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of the safety program. It is critical that they are given the tools to enable them to execute this role confidently and diligently. The Company will ensure that all Supervisors receive training in the following: Leadership for Safety Excellence or equivalent; Belterra’s recorded webinar on “Documentation workshop for supervisor and managers; Due Diligence training The training will occur within 30 working days of the individual becoming a Supervisor. 3.1 NEW EMPLOYEE ORIENTATION The following guidelines shall apply to all New Employee orientations: Before Orientation Starts Proof of CSTS training where required (technician, inside & outside sales, supervisors/foreman). Proof of documentation to support your designation e.g. for safety officers, a CSO certificate, for supervisors, Supervisory Leadership Training Certificate etc. Any other valid safety trainings / certificates available e.g. forklift, WHMIS, H2S etc. Collect copies of all training certificates relevant to the workers profession.
Orientation Content
After Orientation
Worker familiarization with Complete a general workers company policy, company rules, orientation questionnaire to and H&S responsibilities. determine the A review of hazard assessment and comprehensiveness of the methods of identifying existing & presentation potential hazards. Complete an “Employee Table of Content – Corporate H&S Information Form. This Manual information is maintained Emergency Procedures in a confidential employee Injury management return to work file and is used to manage program any condition that could Belterra’s Drug and Alcohol policy negatively impact the Any information necessary for health and safety of the specific job requirements. worker. An opportunity for the worker to Site Tour – worker will ask questions attend a walk around of the Where written handouts, work rules branch to include: are used, employees are to be given - Emergency sufficient time to read the stations/muster points materials. - First aid station / room The Company’s “Employee - Wash area & worker Handbook” shall be issued to each facilities, bulletin board new employee. etc.
3.2 RETRAINING: As a refresher, retraining on critical tasks such as Lockout-Tagout, PPE Compliance, Machine Safeguarding, etc. shall be carried out from time to time. Belterra Corporation – Safety Manual
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Re-trainings shall also be considered when there is an accident or incident or when someone has been observed that someone is being unsafe. 3.3 COMPETENCIES: A competent worker is defined as adequately qualified, suitably trained, and having sufficient experience to safely perform work without supervision or with only minimal supervision.
To effectively assess the competency of the workers, the supervisor/manager will review “Job Specific Competencies” and copies of the worker’s training certificates. The supervisor/manager within 30 days of hire shall observe worker performing tasks to verify competencies. Supervisor /manager makes the decision to enrol field technicians in the apprenticeship program. Completed documents shall be uploaded to share-point, and forwarded to HR respectively. The competency documents will be managed and updated in accordance with the apprenticeship program for all field workers by the HR department. Workers not meeting competency criteria or those that do not perform tasks safely and efficiently shall be retrained once, and further decisions shall be agreed upon by HR and the branch manager on case-by-case basis. Competencies shall be carried out on all individual performing “hands-on” tasks.
The following instances require the completion and verification of competencies prior to assigning tasks to workers unsupervised:
Equipment – operators must be deemed competent on each specific piece of equipment they are assigned to operate, including Power Mobile Equipment. Grinder / Buffer– Any worker assigned to operate a grinder must be deemed competent in its operation before use Operating a slitter machine Operating a punching hole machine Knife use Rigging / hoisting Belt Winder Winches (air or electric Belt installs Pulley lagging (cold bonding) Fall protection, and Confined space
3.4 INTERNAL TRANSFERS: Prior to officialising the internal transfer, manager should contact the branch the employee is Belterra Corporation – Safety Manual
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transferring from, to discuss training needs and past performance, and to identify potential training gaps. Trainings Needs Assessment Form should be completed to capture this information (FRM 035 – Training Needs Assessment). Once an employees starts in the new branch, he/she should be placed in an “observation period” for 2-4 weeks, to assess whether additional training is required. During this period, the transferred employee shall work with another employee to learn and understand branch specific needs and customer requirements. 3.5 DOCUMENTING AND TRACKING SAFETY TRAININGS: Completion of all mandatory and recommended trainings will be captured in the “Training Manager” software. All managers and branch administrators have access to “Training Manager” software. 3.6 CONDUCTING AND DOCUMENTING EFFECTIVE SAFETY MEETINGS: Safety meetings are the backbone of Belterra’s safety and health training Program. Both workers and managers will take part in various types of safety meetings to: Reinforce positive behaviors Exchange ideas to correct anything that’s unsafe Share lessons learnt. Types of Safety Meetings at Belterra include: Shift safety meetings Monthly safety meetings (JHSC or Staff meetings) Regional quarterly meetings 3.6.1
Shift Safety Meetings. Each shift shall have one “shift safety meeting”. These meetings shall be captured in the Field Level Hazard Assessment (FLHA). Supervisors/lead-hands must ensure that shift safety meetings address safety concerns including any hazards identified by the workers. All workers including Belterra’s subcontractors must be part of the meetings, and sign off to confirm their attendance. All shift safety meetings must be held at the beginning of the workday (either in the shop or at customer site(s)). Housekeeping, PPE compliance, weather contributing factors, controlled product use, and site specific concerns are some of the topics that should be addressed in these meetings. Any suggestions and/or unanswered questions for later discussions must be documented in “section 3” of the FLHA (FRM 004) on the sections under “Identified Hazard” and “Control Measures to be Used Prior to Starting Work”. Supervisors and safety officers are expected to address issues within their authority. Any issues arising that require additional corrective action will be coordinated by the supervisor/safety officer with the branch manager.
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Monthly Safety Meetings: Monthly safety meetings give worker an opportunity to discuss activities & issues such as inspections and corrective measures taken, and incidents either at Belterra or at customer sites. The Corporate H&S department shall prepare monthly meetings for distribution to all branches. The following will be included in the meeting report, for review with crew: - Workplace incidents in the past month; - Monthly safety stats; and - Training materials from time to time with a set of quiz, as and when the need arises. Manager /Branch Safety Officers / Representatives shall include additional information as part of the meeting such as: - Revision of Safe Work Practices or a Procedure - BOP communication - Belterra’s Observation Program (BOP) – share five high risk BOP’s from previous month. Consider all recommendations and/or suggestions for further improvements and take actions accordingly; and - Branch specific Near Miss communication All meetings must start with a safety moment.
3.6.3
Regional Quarterly Meetings: The Regional Vice Presidents (RVP) shall facilitate these meetings each quarter. The meeting shall include provincial branch managers, safety officers / representatives, the President/CEO, Corporate HSE and any other individuals as per the RVP’s discretion. An agenda shall be sent to the workers a week or two before the meeting. Agenda items must include:
3.6.4
Workplace incidents/accidents in the past quarter with mitigation plans implemented Quarterly /Annual and Provincial OH&S Statistical reporting; Provincial OH&S Reporting; Discussion of Corporate goals and objectives Update on any upcoming projects
Guidelines for Conducting Safety Meetings:
Start on time; you may lose participant interest if there are unnecessary delays Stick to timeframes and the meeting agenda. However, if you get a good discussion going, use discretion about cutting it off too soon Start the meeting by complementing the employees on some recent good work Give the talk in your own words and when you deliver your talk: - Relate to the audience’s attitudes, abilities, and interests - Make sure your audience hears and sees you talk - Use brief demonstrations, displays, or news articles. This would be a good opportunity to go through Belterra’s OH&S monthly newsletter as well. - Involve your audience by encouraging questions and discussions Belterra Corporation – Safety Manual
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SEL 008
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Keep your message clear and understandable. Answer spleen and unspoken questions. Your workers will always have the following questions in mind: What does it mean to me? In addition, what’s in it for me? If a question arises that cannot be answered immediately, inform the crew when an answer can be expected, and give assurance that a follow up will be performed. Maintain control. Do not allow the meeting to develop into a wasteful, time-consuming session. If necessary, make a statement at the beginning that “only safety issues” will be discussed. This will give a “rule” to reference if the meeting should become disorganized, and will help to focus the group and dispel any misconceptions about the purpose of the meeting.
WORKER INFORMATION AND COMMUNICATIONS Bulletin boards will be utilized in conspicuous locations for communicating health and safety information. The safety officer and/or safety representative will be responsible for updating the board. Information may include: General Safety Bulletins Milestones/Achievements/Awards Monthly Safety Newsletters Workplace Inspections and Incidents Company Safety Rules and Policies Emergency Response Information H&S materials as mandated by the Company or the Law. Monthly OH&S Newsletters will also be utilized to communicate information to workers. The corporate HSE department the first Friday of each month shall release safety newsletter. All workers having company email access shall be forwarded a copy by the corporate office. It is the responsibility of the branch managers and safety officers / representatives to ensure workers with no email access are made aware of the newsletters by posting these on the bulletin board. Newsletter articles can also be used as part of safety crew talk during the monthly safety meetings.
5.0
RESPONSIBILITIES 5.1 SENIOR MANAGEMENT RESPONSIBILITIES: Demonstrate and communicate that health and safety are as important as cost savings and production gains Consistently communicate their vision and expectations for health and safety Ensure communication links are established with all levels of employees at Belterra Encourage branch level management to consider safety in all their business decisions Demonstrate their personal commitment to safety Providing leadership training to managers and supervisors. Provide a measurable health and safety matrix with key performance objectives and indicators to evaluate awareness and provide recognition.
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5.2 MANAGERS RESPONSIBILITIES: All managers need to routinely and consistently communicate – through words, actions and readily available information – their commitment to health and safety. Managers must consistently: Discuss the importance of safety in Belterra including our safety policy and “Mission to Zero” goals with all employees and contractors Emphasize to all employees and contractors that “Safety is Everyone’s Responsibility” Make sure every individual clearly understands safety standards in this manual and not allow any deviations unless approved by the Corporate H&S department. Encourage and support open and honest communication Reinforce safe behaviors through positive reinforcement or correct unsafe behaviors through appropriate corrective action. Communicate with workers their expectations and specific goals for safety Communicate all issues affecting workers health and safety Ensure that safety information, e.g. safety standards and lessons learnt from incident and potential incidents, is available to all their workers Ensuring that time is allocated for training in each safety element and work practice or procedure and that its contents meets all legislative and regulatory requirements. Ensure that any person who provides training is competent to provide the training and is provided with adequate time and facilities to provide the training. Ensuring that employees that are promoted or transferred are re-oriented to the new position or location. Ensuring that employees that perform specialized work have the required competencies and certifications. If an employee has previous experience in industry and is able to establish to the satisfaction of the person directing the training program that the worker has received training equivalent to training required by the program, the person directing the training program may accept the worker’s previous training as meeting all or any part of the requirements of the program. The Worker Training Checklist (FRM 036) is to be used to identify training requirements. 5.3
SAFETY OFFICERS / REPRESENTATIVES RESPONSIBILITIES: Develop, maintain and periodically review the training of workers to ensure that they are adequately oriented and educated to identify hazards and carry out their duties safely and that an appointed competent person directs the training program. Keep employee records of all training provided to each worker through the program and ensuring a copy of the record is readily available to workers. Ensuring that there is a written competency assurance process for individuals managing hazards and risks.
5.4
SUPERVISORS AND LEAD HANDS RESPONSIBILITIES: Ensuring that new or modified equipment and/or processes are formally assessed and that training is adequate for the new safe work practices and procedures. Ensuring that new workers receive orientations before the first day of work and that the New Worker Orientation Checklist (FRM 001) is completed.
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5.5
SEL 008
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Ensure that no employee under your supervision is untrained on the tasks assigned to him or her.
WORKER RESPONSIBILITIES: Workers are responsible for attending any designated training and communicating their understanding of the contents of the program, either verbally or by written examination, where required Take reasonable care to protect themselves and others who may be affected by their actions or omissions Make proper use of safety equipment, clothing and devices Cooperate with the health and safety committee or safety representative Cooperate with other persons regarding workplace safety and health matters Practice their “OH&S Rights”: - Right to know. Every worker has the right to know about hazards in the workplace and which precautions must be taken to prevent injury or illness from these hazards. - Right to participate. Every worker has the right to participate in safety and health activities at the workplace, including in the joint workplace safety and health committee, or as a worker representative, for example - Right to refuse unsafe work. Every worker has the right to refuse work for anything that the worker believes will cause immediate and serious, or long-term effects on their safety and health or the safety and health of others. - Carry out duties or exercise safety and health rights, as set out under The Manitoba Workplace safety and health act without being subject to discriminatory action (Province of Manitoba only) No Worker shall under any circumstances:
Carry out any work if, on reasonable and probable grounds, the worker believes that there exists an imminent danger to the health & safety of the worker. Carry out any work if, on reasonable and probable grounds, the worker believes that it will cause to exist an imminent danger to the health or safety of the worker or another worker present at the worksite. Operate any tool, appliance or equipment if, on reasonable and probable grounds, the worker believes that it will cause to exist an imminent danger to the health and safety of that worker or another worker present at the work site.
Imminent danger can be a danger that is not normal for that type of work, or a danger under which a worker in that type of work would not normally do the work. A worker who refuses to carry out work or who refuses to operate a tool, appliance or equipment shall, as soon as practicable, notify their supervisor (or their safety officer in the absence of a supervisor) of the refusal and the reason for the refusal. The worker is to remain at the work site unless advised otherwise by the supervisor and may be assigned to other work assignments the worker is reasonably capable of performing. On being notified, the supervisor shall investigate and take action to eliminate the imminent danger. Belterra Corporation – Safety Manual
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Document Identification
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The supervisor will also ensure no worker is assigned to use or operate the tool, appliance or equipment or to perform the work for which a worker has made a notification, unless the worker assigned is not exposed to imminent danger or the imminent danger has been eliminated. The supervisor will prepare a written record of the worker’s notification, the investigation and the actions taken and give the worker a copy of the record.
Forms Worker Right to Refuse Notification to Employer (FRM 032). Employer Response to Worker Right to Refuse Notification (FRM 033).
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WORKPLACE SAFETY INSPECTION Document Identification 1.0
INTRODUCTION
1.1
PURPOSE
SEL 009
Page Number
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The purpose of workplace inspections is to identify existing and potential hazards with work methods and practices, tools, equipment, machinery, materials, building and environment so that the hazards are controlled or eliminated. 1.2
POLICY It is the policy of Belterra Corporation to maintain a comprehensive program of health and safety inspections at all its workplaces and facilities. Inspections are an essential method of identifying existing and potential hazards for corrective actions. They are also a means of determining the level of compliance with established standards for hazard controls, safe work practices, job procedures and safety rules.
2.0
RESPONSIBILITIES
2.1
BRANCH MANAGERS RESPONSIBILITIES Branch managers should be aware of the conditions that exist in the workplace and the various procedures necessary to carry out the work process. Branch Managers should review inspection reports and ensure that proper action is taken to correct any hazards that are reported. Branch Managers should also:
2.2
CORPORATE HEALTH & SAFETY COORDINATORS RESPONSIBILITIES
2.3
Provide the resources to carry out regular inspections; Ensure that all workers are provided with the education and training need to understand their responsibility and to co-operate with those conducting workplace inspections; Ensure that the JHSC members take an active role in workplace inspections; Review workplace inspection reports;
Ensure workplace inspection procedures are developed and that it meets the regulatory requirements; Act as subject matter expert to management, CSO, and safety representatives
CONSTRUCTION SAFETY OFFICERS OR SAFETY REPRESENTATIVES
Consult with JHSC members and management about scheduling workplace inspections; Ensure workplace inspection procedures are reviewed annually
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Monitor implementation, follow up, and evaluation of corrective actions; Act as a subject matter expert to employees and management at branch level. 2.4
JOINT HEALTH & SAFETY COMMITTEE MEMBERS & SAFETY REPRESENTATIVES RESPONSIBILITIES
Co-operate with the employer in scheduling workplace inspections; Actively participate in workplace inspections; Make recommendations for corrective action to the employer; Monitor implementation, follow up, and evaluation of corrective actions; Regularly monitor the effectiveness of workplace inspections and make recommendations for improvement when appropriate; Review workplace inspections procedures;
Joint health and safety committee and Worker health and safety representatives should also Review each inspection report to identify any trends that may be developing in the workplace. A proper analysis over time may reveal: 2.5
A need for training in certain areas; Why incidents are occurring in certain areas; The need to establish priorities for corrective action; A need to develop or improve safe work practices, and Problem areas that may require more hazard analysis.
SUPERVISORS RESPONSIBILITIES Continuous inspections should be carried out by supervisors and foremen each time they pass Through their area of responsibility. Supervisors are accountable for the safety of workers under their control. Therefore, they should be constantly on the lookout for any hazard that might arise in the work areas. Supervisors should ensure:
2.6
That workers are carrying out preoperational checks when and where they are required; Participate in regular planned safety inspections; Monitor implementation, follow up and evaluation of corrective actions.
WORKERS RESPONSIBILITIES
Fill in the Pre-Operational-Checklists as required. E.g. - Daily Drivers Checklist; - Vulcanizer Inspection – Primary - Forklift Pre-Operational Checklist
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Inspect their work areas for hazards to ensure that they will not be injured as a result of their job. This may mean nothing more than watching out for hazards or it may mean a detailed pre-job inspection checking out equipment before use. Carry out actions implemented from workplace inspections to ensure that they will not be injured as a result of their job.
3.0
PROCEDURES
3.1
PREPARATION As part of the Inspection Program, each branch will endorse a preventative maintenance of all its tools, equipment, machinery, facilities, and environment to ensure that safe operating conditions are met.
Select trained team members who are familiar with the workplace including members of the JHSC team. The effectiveness of an inspection depends on the ability of the team members to identify hazards. This requires: - A good knowledge and understanding of the nature of industrial processes, tasks and operations, - The relevant safety requirements and standards, and - The full range of hazards associated with equipment, machines, processes and the work environment.
Checklist should be available to ensure no area is missed during the inspection. Utilize FRM 009 – “Facility Safety Inspection Checklist”; Have available information from the previous inspection reports and incidents. Check on any WCB, Fire, or other agencies inspection report.
3.2
ACTUAL INSPECTION No work place can be considered perfectly safe. As a result, all work places including offices, storage areas and maintenance areas need to be inspected. Inspect areas that are not generally used as work places too, such as parking facilities, or storage facilities. Your checklist should include inspection of these areas. Your checklists are your points of reference, but do not limit yourself to the items on the lists. When other hazards are identified, they have to be recorded and appropriate steps taken to address them.
3.3
Identify and record actual and potential hazards posed by buildings, equipment, the environment, processes and practices; Record any hazards requiring immediate attention; Determine whether existing hazard controls are adequate and operational. Ask for suggestions or recommendations from workers.
WRITING REPORTS
Record any unsafe actions or conditions observed during your inspection tour. FRM 010 – Facilities Safety Inspection Report shall be utilized to document the findings. The document should contain the location of the condition or action observed.
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Hazard rating should be given to each action documented. The A, B, C rating method will be used to rate items observed during the safety inspection. The reason for this system is to highlight the degree of severity of those hazards and to assist both the inspectors and the employer in carrying out corrective actions.
Hazard rating is classified as following: A – Any condition or practice that has a potential for causing loss of life, body part and/or extensive loss of structure, equipment or material. This means that immediate corrective action is required. Activity should be discontinued until the hazard is corrected. E.g. a worker by-passing a safety guard switch B – Any condition or practice with the potential for causing a serious injury, illness or property damage. Urgent situations require attention as soon as possible. E.g. forklift trucks are rounding a blind corner into a loading area without stopping, a worker is using an olfa knife without wearing proper cut resistant safety gloves. C – Any condition or practice with a probable potential for causing a non-disabling injury or non-disruptive property damage. These types of hazards should be eliminated without delay but the situation is not an emergency. E.g. there is an oil spill in an area that is not utilized by the workers.
3.4
Recommend corrective action and assign accountability for ensuring corrective action by a certain date. Communicate written inspection report to the management, the supervisors and the safety committee. Completed inspection reports shall be posted on the health and safety board within one week after the inspection has been completed.
IMPLEMENTATION AND FOLLOW-UP Analyzing of inspection reports is one of the primary functions of the work place committee and the work place health and safety representative. Corrective action should be taken as soon as possible on any deficiencies noted in the Inspections. Feedback on this action must be conveyed to the inspection teams, posted on bulletin board and shared in the monthly or staff meetings.
4.0
TYPES OF SAFETY INSPECTIONS
4.1
FORMAL PLANNED INSPECTIONS Formal inspections are planned, systematic and periodic examinations of the workplace which are conducted by a team consisting of both management and the safety committee. These inspections are formally documented with the use of a checklist and a report that includes recommendations for corrective actions.
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Planned inspections are also the time to check on other persons who have inspection responsibilities to ensure that they are being done according to regulation and established standards. The planned inspection will be conducted on monthly basis. 4.2
INFORMAL UNPLANNED INSPECTIONS Informal inspections are ongoing inspections continually conducted by supervisors and workers as part of their job responsibilities. Hazardous conditions are noted and are either corrected immediately or reported for corrected action. These inspections do not usually generate inspection reports. Examples may include a supervisor’s walk-through a worker’s daily equipment check. Informal workplace inspections are not scheduled and will not require a checklist. However this will still be considered an important means of recognizing hazards.
4.3
SPECIAL INSPECTIONS A special inspection will be conducted when there is a malfunction, an accident, or purchase of a new machinery / equipment. Special inspection must, where feasible, include the participation of members of the joint committee or the worker health and safety representative. Special inspection will also be carried out when there is an installation of a new piece of equipment or a change in a work process or procedure, which may prompt an update to the inspection checklists or guidelines
5.0
TRAINING Inspection should be done by employees who are familiar with the work process and the areas they are inspecting. Branch Managers must ensure that training and educations is provided to individuals so they understand their responsibilities, and know how to conduct workplace inspections effectively.
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INCIDENT INVESTIGATION POLICY & PROCEDURES Document Identification 1.0
SEL 010
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Purpose The purpose of the Incident Reporting and Investigation Policy is to make certain that incidents are investigated according to the injury, or injury potential of an event, in accordance with company policy and OH&S legislation. This will help to control further losses of human and material resources by identifying and correcting unsafe acts and conditions that lead to an incident. This policy applies to any and all work-related incidents and close calls that affect company employees and others who are performing work for the company.
2.0
Policy All employees and sub-contractors working for the company are required to report all incidents and near misses, including ergonomic issues, soft tissue damage and any signs or symptoms of musculoskeletal (MSI) injury to their supervisor, safety representative, or company contact. All incidents will be reported and a follow up and / or investigation conducted as per severity of the incident as per company and regulatory requirements. Some incidents are immediately reportable to Workers Compensation Board. These include:
An injury or accident that results in death. An unplanned or uncontrolled explosion, fire or flood that causes a serious injury or that has the potential to cause an injury. The collapse or upset of a crane. The collapse or failure of any component of a building or structure necessary for the structural integrity of the building or structure. An unplanned or uncontrolled chemical release.
Incident sites should not be disturbed unless the safety of workers is at risk Belterra Corporation uses the word “incident” rather than “accident” because there is an inherent belief by many people that accidents just happen and cannot be prevented. We use the word incident because we believe that all incidents can be prevented. Belief that all incidents can be prevented will drive the level of investigation to determine causes that could otherwise be missed. Employees shall report all incidents as soon as possible to their immediate supervisor / safety representative and assist in the investigation when requested. Every employee present at an incident when it occurred or who has information relating to the incident shall provide to the investigator any information in respect to the accident that is requested.
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Branch manager shall ensure that all investigations are conducted promptly by a trained and competent individual and that reports are forwarded to the respective individuals in a timely manner. Reference SEL 015A - Injury Management Return to Work Process. Incident reports will be reviewed by the branch manager or / or other senior management as appropriate to the severity or potential severity of the incident. Action items from incidents will be documented and tracked for completion and follow-up by the Joint Health and Safety Committee (JHSC) members, and/or Safety Representatives in collaboration with the branch manager at all times. Implementation of action items will be monitored and reviewed by the JHSC. Safe work procedures will be reviewed by the JHSC after an incident to ensure that changes required by the investigation findings are implemented and that they meet or exceed provincial requirements. Injuries or incidents resulting from ergonomic hazards must be investigated. 3.0
Incident Classification Definition Belterra Corporation records and reports to two separate entities as following:
3.1
Injury Reporting as per WCB – Canadian Standards
Injury Reporting as per Contractor Sites – USA Standards
INJURY CLASSIFICATION AS PER CANADIAN STANDARDS:
A reportable injury is (or is claimed to be) an injury arising out of and in the course of employment with any of the following immediate or subsequent characteristics:
The worker loses consciousness following the injury.
The worker is transported or directed to a hospital or other place of medical treatment, or is recommended by such persons to go to such place.
The injury is one that obviously requires medical treatment.
The worker has received medical treatment for the injury.
The worker is unable or claims to be unable by reason of the injury to return to his or her usual job function on any working day subsequent to the day of injury.
The injury or accident resulted or is claimed to have resulted in the breakage of an artificial member, eyeglasses, dentures or a hearing aid
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SEL 010
Document Identification 3.2
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INJURY CLASSIFICATION AS PER CONTRACTOR SITES – USA STANDARDS:
Fatalities
A death resulting from a workplace incident.
Lost Workday Incident
A work related injury which results in the employee being off work beyond the day of the incident
Modified Duty Incident
A work related injury that results in a physician ordered change to the employee’s regular job duties beyond the day of the incident. This includes the employee being prevented from performing one or more of the routine functions of his/her job, and/or a change to the employee’s work schedule.
Medical Aid Incident
A work related injury that involves medical treatment from a health care professional followed by immediate return to work without restrictions. Medical treatment includes issuance of prescription medication, wound closing, removal of foreign bodies from a wound (complicated), removal of foreign bodies from an eye (except irrigation and cotton swab) treatment of infection, treatment of 2nd/3rd degree burn, positive x-ray diagnosis, issuance of a rigid means of support, vaccine (except Tetanus), cutting away dead skin, admission to hospital, and requirement for a follow-up visit. A work related injury that typically does not require attention from a health care professional and may include restricted duties. First aid includes visits to health care professionals solely for observation, single dose medication or antiseptic, nonprescription medication, wound covering, removal of foreign bodies from a wound (uncomplicated), issuance of non-rigid means of support, tetanus immunization, cleaning of wound on skin surface, drilling a nail to relieve pressure, drinking of fluids to treat heat stress, and massage (except when prescribed by a health care provider). A near miss occurs when an incident is narrowly avoided. It may have resulted in no consequences or minor consequences, but the potential for more severe consequences was great.
First Aid Incident
Near Miss
Vehicle Incidents
Work-related incidents which involve a worker-used vehicle on any roadway and which result in damage over $1000 excluding normal wear and tear.
4.0
Responsibilities
4.1
Branch Manager or Designate
A workers safety is of utmost importance, thus the branch manager shall ensure that the worker has been attended to and transported to a medical clinic or appropriate place for observation and care when and where required. A branch manager (or an operations manager in the absence of the branch manager) shall participate in all incident investigations. Branch manager must report the incident to the Corporate H&S department as soon as possible. A preliminary report must be forwarded to the executive group ASAP, and no later than 24 hours of the incident. All investigations requiring immediate notification to WCB will be attended by the appropriate management personnel. Belterra Corporation – Safety Manual
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Supervisor & Safety Representative A supervisor and or safety representative must advise new and returning workers of the requirement to report all incidents including near misses. An annual reminder to all employees to report incidents is recommended. A supervisor must investigate incidents in a manner that is timely and appropriate to the circumstances and severity of the incident.
4.3
Worker A worker will report to the supervisor/safety representative all incidents including near misses. A worker will attend the incident investigation process unless unable to do so as a result of injury. Workers may choose to report a near miss using the company’s form “Near Miss Reporting”, or verbally to their supervisor, who will be responsible for completing the document.
4.4
Joint Health and Safety Committee (JHSC) Member or a Safety Representative A JHSC member should be included in an incident investigation. If not available, another employee knowledgeable in the investigation process may participate and contribute in the investigation process. Where there is no Joint Health & Safety Committees, a safety representative shall be part of the investigation process.
5.0
Reporting Procedures Incident Reporting and Investigations Belterra Corporation has an obligation to make certain that all our employees, sub-contractors, volunteers and visitors are aware of the importance of and requirements for reporting and investigating near misses and other incidents. Investigations of near misses provide a learning and improvement opportunity to help prevent someone from being injured.
An investigation is held to prevent recurrence, not to place blame. 5.1
Definitions Incident: An incident is any event that has resulted in or has the potential to result in an injury. Incidents may include property damage, personal injury, death, close calls or near misses. An employer must immediately notify the Workers’ Compensation Board of the occurrence of any incident that: resulted in serious injury to or the death of a worker involved a major structural failure or collapse of a building, bridge, tower, crane, hoist, temporary construction support system or excavation involved the major release of a hazardous substance was an incident required by regulation to be reported. Incidents that are required to be investigated by the Workers Compensation Act:
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5.2
SEL 010
Page Number
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An employer must immediately undertake an investigation into the cause of any incident that: resulted in injury to a worker requiring medical treatment did not involve injury to a worker, or involved only minor injury not requiring medical treatment, but had a potential for causing serious injury to a worker was an incident required by regulation to be investigated. Workplace Incident Reporting and Investigation Procedure: Step 1: The incident is reported by a person to the supervisor/ first aider / safety officer or representative, or the manager. (An incident involving an employee may be reported by others to the company where the injured employee is unable to do so.)
Where the branch manager is not informed, above individuals must ensure that the branch manager is contacted immediately. Step 2: All attempts must be made to visit the incident site by the branch manager or the safety officer. The site shall be preserved until the investigation is complete, and if safe to do so. Photographs, sketches and other evidence collection should be undertaken promptly.
Note: Incidents requiring immediate notification to Workers Compensation Board (WCB) will require communication with WCB board officers with regard to site access and preservation of evidence. Step 3: The Regional Vice President and corporate H&S department is notified of the incident by the branch manager. Step 4: The direct supervisor or designate shall now complete a preliminary investigation report (FRM 011) with all information collected, i.e. witness statements, pictures of the scene and other information collected etc. ) Step 5: The preliminary report is forwarded to the H&S department (on the day of the incident). Step 6: Branch Manager, Corporate H&S and other competent individual(s) shall work with the direct supervisor, and the injured worker where possible, and assist in the completion of the investigation. The investigation must be carried out by those knowledgeable about the type of work involved and, if reasonably available, with the participation of a JHSC member or a safety representative. All investigations shall be led by the branch manager or it’s designate.
Investigation report shall not be accepted unless 5”Y” has been completed
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Step 7: The completed investigation report shall then be forwarded to the executive group by the corporate H&S department. This must be done within 24 hours at a minimum Step 8: All Workplace Injuries must be reported to Workers Compensation Board as following: BC – A preliminary report at a minimum must be submitted to WorkSafeBC within 2 business days. ON, MB, SK, QC, AB – Reportable injuries must be reported within 3 business days Step 9: An “Incident Review Meeting” shall be scheduled within a week of the incident by corporate H&S department. Participants must include the President & the CEO, the Regional Vice President (province of incident), the branch manager, the safety officer / representative, injured worker and his immediate supervisor.
Results of the “follow-up” meeting shall be documented with a follow by corporate H&S to ensure completion and compliance. Step 10: Safety Officer / Representative shall record all “Action required “as the result of an investigation in the Corrective Action Log (CAL) format which shall be tracked for completion by the JHSC or safety representative. JHSC/Safety Representative will evaluate any future risks that recommendations or corrective actions could create. JHSC/Safety Representative will monitor the effectiveness of any changes or implementations. JHSC/Safety Representative will communicate the recommendations and corrective actions to all relevant parties. Step 11: All investigation reports will be forwarded to the JHSC. The JHSC will review the reports for completeness and determine if additional investigation or distribution is required. Note: All investigations that require notification shall be forwarded to the Workers Compensation Board after it has been review by the JHSC and approved by company’s management or as directed by WCB.
An industry safety alert will be issued through the company if findings from the investigation could help others prevent injury.
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6.0
Injury Management Return to Work Process Map
7.0
Training
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Managers, supervisors and JHSC members must be familiar with this policy and associated forms. Training in the investigation process and the company’s specific policy and forms will be determined by company management and communicated to the JHSC. The requirement to report and investigate near misses and other incidents will be covered during new employee orientation. 8.0
Review This policy should be reviewed at least annually, or when revision is required. Incident investigation historical records should be reviewed annually by the JHSC in order to: Confirm that action required was implemented Determine if the action was effective in prevention of recurrence Identify trends
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Determine areas for improvement.
Records Copies of incident investigations will be electronically filed on a company Intranet (Share-point) or kept in a secure filing area.
10.0 Corrective Action Log A Corrective Action Log (CAL) is used to record deficiencies and is included with the JHSC monthly minutes. The CAL is updated and posted every month. It identifies an issue, determines the appropriate action, assigns the action to a person, assigns a date for completion of the action, and has an actual completion date. CALs are reviewed monthly by the JHSC for completion and determination as to the whether the deficiency was addressed to prevent recurrence. CAL’s are reviewed monthly by the JHSC for completion and determination as to the whether the deficiency was addressed to prevent recurrence.
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EMERGENCY PREPAREDNESS & RESPONSE Document Identification 1.0
SEL 011
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INTRODUCTION
1.1
Purpose
This document provides a formal guideline to all Belterra branches, so they can establish a formal procedure to be followed by all employees and visitors in the event of an emergency requiring the evacuation of the building The purpose is to evacuate the building including at customer sites in a safe and prompt manner, in order to avoid and/or minimize the risk of hazard exposure to employees and visitors.
1.2
Policy
It is the policy of Belterra Corporation to develop and implement a formal Emergency Evacuation procedure, as part of its Occupational Health & safety program. 2.0
3.0
DEFINITION 2.1
Emergency Coordinator refers to the person in charge having overall responsibility for the branch’s emergency organization.
2.2
Fire Captain refers to the person having overall responsibility for the prompt evacuation of the branch and acting as a liaison between the Emergency Services Providers and the company
2.3
Floor Warden refers to the person within the responsibility of coordinating the prompt evacuation of a specific group or work area.
2.4
Emergency Services Providers refers to the fire department, ambulance services and the police
2.5
Evacuation in this plan refers to the prompt egression of the building
FIRE PROTECTION MEASURES Below is a brief description of a number of fire protection measures, and other Emergency Response Plan equipment, which may be present in your branch building or at a customer sites. You should be familiar with the locations of these in your branch; location of these at a customer site shall be reviewed during communication of the emergency procedures and prior to beginning any work.
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Emergency Equipment: 3.1.1 3.1.2 3.1.3 3.1.4 3.1.5 3.1.6 3.1.7 3.1.8
3.2
SEL 011
Air horn Emergency pull stations Mega-Phone Pager AED – Automated External Defibrillator Spill Kits Respirator protection kits First aid kits etc.
Exits An exit is a part of a means of egress that leads from the floor area it serves to an approved open space.
3.3
Fire and Emergency Access Fire and emergency access allows firefighters and their equipment to gain access to the building. These areas should be clearly marked. Parking in front of the exit area is a violation of the Fire Code and strictly prohibited.
3.4
Portable Extinguishers Portable extinguishers are intended as a first aid measure to cope with fires of limited size by trained personnel. The units should be clearly identified on the Fire Plan of the building and readily available. The basic types of fires are classes A, B, C. Portable extinguishers are rated for the corresponding classes of fire.
3.5
Standpipe and Hose System A standpipe system is an arrangement of piping, valves and hoses outlets installed in a building in such a manner that water can be discharged through a hose and nozzle for extinguishment of fire. The system is connected to water supply that permits an adequate supply of water to the hose outlets.
3.6
Automatic Sprinkler System An automatic sprinkler system is a series of underground and overhead piping designated in accordance with fire protection engineering standards. The system is connected to a water supply such as a storage tank or municipal water supply. The heads and device is usually activated by heat from a fire and discharges water over the fire area. The fire sprinkler system should be checked on monthly basis by a qualified / competent individual
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SEL 011
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Emergency Lighting Emergency lighting ensures that exits, corridors, and principal routes providing access to exits are illuminated in the event of power loss. Emergency lighting fixtures should be indicated in the floor plan. Monthly checks should be done to ensure that these equipment are in proper working state all the time.
4.0
EMERGENCY PROCEDURES Each branch emergency evacuation procedures should capture all these criteria’s and more if required under their jurisdictions: 3.8 Identification of possible emergencies – e.g. 3.8.1 Medical 3.8.2 Fire 3.8.3 Severe weather 3.8.4 Chemical spill 3.8.5 Extended power loss 3.8.6 Other ____________ 3.9 Procedures for dealing with identified emergencies 3.10 The identification, location and operational procedures for emergency equipment 3.11 3.12 3.13 3.14 3.15 3.16
5.0
Emergency response training requirements Location and use of emergency facilities Alarm and emergency communication requirements First aid services required Procedures for rescue and evacuation Designated rescue and evacuation of employees
DRILLS Fire drills are an important component of the Emergency Preparedness and Evacuation Program. Fire drills determine whether the emergency personnel and the staff respond in a timely manner to carry out their duties. It determines whether all workers can competently respond in accordance with the emergency fire and evacuation procedures. Fire drills also assess the ongoing effectiveness of the emergency procedures under different fire scenario conditions. As per the National Fire Code, fire drills will be conducted on annual basis or once every 12-month period.
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Document Identification 6.0
SEL 011
4 of 22
Page Number
MAINTENANCE AND INSPECTION Listed below are portions of the Fire Code, which requires that checks, inspections and/or tests be made periodically of equipment and facilities.
6.1
Definition of Key Words:
Checks: means visual observation, to ensure the device or system is in place and is not obviously damaged or obstructed. Inspect: means physically examination, to determine that the device or system will apparently perform in accordance with its intended operations of function Test: Means operations of device or system to ensure that it will perform in accordance with its intended operation of function
6.2 Portable Fire Extinguisher Criteria Inspect all portable extinguishers Subject to maintenance Hydrostatically test carbon dioxide and water type extinguishers Empty stored pressure type extinguishers and subject to maintenance Hydrostatically test dry chemical and vaporizing liquid type extinguishers Recharge extinguishers after use or as indicated by an inspection or when performing maintenance
Inspection Frequency Monthly Annually Every 5 years Every 6 years Every 12 years As required
6.3 Sprinklers Criteria
Inspection Frequency
Check that unsupervised sprinkler system control valves are open Check that air pressure on dry pipe systems is being maintained Test sprinkler systems using alarm test connection Test sprinkler supervisory switches and other sprinkler and fire protection system supervisory devices Check sprinkler supervisory transmitters and water-flow devices Check exposed sprinkler system pipe hangers Check all sprinkler heads Inspect dry pipe valve priming level
Weekly Weekly Monthly Every 6 months
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Every 2 months Annually Annually Annually
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Document Identification
6.4
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Emergency Lighting Unit Equipment
Criteria The unit equipment shall be checked to ensure the emergency lights will function when primary power is lost Pilot lights checked for indication of operating conditions (battery charging means that it is energized) Ensure battery surface is maintained clean and dry Ensure terminal clamps are clean and tight as per battery manufacturer’s specifications Ensure unit is secure in its location Emergency lighting unit equipment annual testing
6.5
Inspection Frequency Monthly Quarterly Monthly Monthly Monthly Annual
Means of Egress
Criteria Inspect all doors in fire separation if any Maintain exit signs to ensure that they are clear and legible Maintain exit lights to ensure they are illuminated and in good repair Maintain corridors and hallways free of obstruction 7.0
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Inspection Frequency Monthly As required As required As required
RECORDS AND DOCUMENTATION As per the National Fire Code requirements, all test and corrective measures must be retained for a period of two years after they were made.
8.0
TRAINING
8.1
All employees must be trained to ensure a safe and orderly emergency evacuation, including training on the use of fire extinguishers, a refresher on how to use the AED etc. At Belterra, while on customer sites, the Customers’ emergency evacuation procedures shall take precedence. Customer’s emergency procedures shall be communicated with all workers prior to beginning their shift at the site. All employees are to be aware of the actions required, but should follow the instructions set by their supervisor, site rules and site contacts.
9.0
DOCUMENT REVIEW & REVISION The Emergency Response Plan shall be updated whenever a new piece of machinery is introduced in the branch, changes to operations, and or personnel. A formal review of the Emergency Response Plan shall also be performed after an emergency.
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MEDIA RESPONSE
10.1 Designation of Company Spokesperson: The President and CEO is the designated individuals as Belterra’s principal media contact and company spokesperson(s). Depending on the situation, an individual external to Belterra Corporation may be asked to be a spokesperson on a particular issue due to their knowledge, experience and expertise. The company spokesperson(s) will work with that designated spokesperson to prepare them for the media interview as needed.
10.2 Guidelines for Talking with the Media: A reporter, producer or other news media may contact you for a number of reasons, for example; to get information about a recent unexpected event such as natural disasters, theft or arrests, accidents or injuries, or regulatory actions etc. Refer all media calls to the corporate office spokesperson(s). Please do not say you are not allowed to talk to a reported or have to get permission to do so. Instead, tell the reported: “Belterra Corporation policy is to refer all media inquiries to the corporate spokesperson(s)”. You can reach then at (604) 540-0044. Whenever taking a call from the media, the same courtesy and professionalism in which we approach customers should be displayed towards the media. Then, contact the corporate spokesperson and inform that you have been approached by the media. Do not let a reporter compel you to answer questions on the spot. It is always beneficial to prepare in advance in order to provide accurate and relevant information.
10.3 Guidelines for Photographs and Film: A similar process as described above will be used when someone from the media is requesting permission to take photographs or to film inside our facilities. Refer the caller to corporate spokesperson(s). No one will be given access to your facility for a photo or filming without approval from corporate spokesperson(s), and equally important, corporate spokesperson(s) will not give approval without talking in advance with the Regional Vice President, and the branch manager of the facility. Belterra Corporation – Safety Manual
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10.4 Unannounced Reporters: A reporter or a camera crew may show up unannounced at your facility. This is most likely to occur in crisis situation at one of our facilities or at one of our customer sites. When dealing with reporters and camera crews who may show up unannounced, the branch manager and staff should act with the same courtesy and professionalism as we approach our customers. Contact corporate spokesperson(s) immediately and let them know which news source is there. Corporate spokesperson(s) will contact the camera crew’s news room or the print photographer’s editor for clarification. Although we cannot prevent the media from photographing or filming the exterior of our facilities, we will contact their news room and / or editors for clarification. The media cannot enter our facility to photograph or film without permission.
11.0
11.1
OTHER EMERGENCIES
FIRE WHAT SHOULD YOU DO AT THE BEGINNING OF YOUR SHIFT Confirm that you have two safe exits. Know where the fire alarm manual pull station or other emergency sounding device is at your location. Know where the fire extinguishers are at your location. On discovering a fire, raise the alarm by shouting FIRE! to alert anyone in the immediate vicinity. Leave the fire area. Sound the air horn / fire alarm. Fight the fire ONLY if it is SMALL and you are not alone, and you have been trained in the use of the fire extinguisher. o Always keep yourself between the fire and the exit. o Do not put yourself in danger. Evacuate through the NEAREST safe exit in an orderly manner.
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11.1.1 If You Hear The Fire Horn / Alarm: Leave for the nearest exit in an orderly manner. Do not collect personal belongings and prolong your stay in the building. This will place you in danger.
11.1.2 Evacuation Procedures: Evacuate through the NEAREST safe exit in an orderly manner Assist persons requiring assistance Proceed to the __________________________________________________ STAY CLEAR of arriving fire department while proceeding to the assembly area. Gather for roll call Remain at the assembly area / muster station to participate in the roll call. Do not talk while roll call is taking place. Do not re-enter the building until the Fire Department or the Emergency Coordinator advises all is clear.
11.1.2 Emergency Coordinators Responsibilities: Phone 9-1-1 OR delegate someone to report a fire at your address: _________________________________________________ Delegate a person to direct the fire emergency team to the building Take a roll call at the assembly area Report any missing persons to fire department / emergency personnel
11.2
EARTHQUAKE During an earthquake... drop, cover and hold on
11.2.1 If You Are Inside, Stay Inside. DO NOT run outside or to other rooms during shaking.
DROP down onto your hands and knees (before the earthquake knocks you down). This position protects you from falling, but allows you to still move if necessary. COVER your head and neck (and your entire body if possible) under a sturdy table or desk. If there is no shelter nearby, only then should you get down near an interior wall (or next to low-lying furniture that won't fall on you), and cover your head and neck with your arms and hands.
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HOLD ON to your shelter (or to your head and neck) until the shaking stops. Be prepared to move with your shelter if the shaking shifts it around.
11.2.2 If You Are Outside:
Move to a clear area if you can safely do so; avoid buildings, power lines, trees, signs, vehicles and other hazards.
11.2.3 If You Are Driving:
11.3
Pull over to the side of the road, stop and set the handbrake. Avoid overpasses, bridges, power lines, signs and other hazards. Stay inside the vehicle until the shaking is over. If a power line falls on the car, stay inside until a trained person removes the wire.
TORNADOES Don't assume that because you may not live in an area that's specifically prone to tornadoes that you're not at risk. Anywhere a thunderstorm can appear, a tornado can too. The amount of concentrated damage they can inflict is stunning. As with most storms, the best way to handle a tornado is to get out of its way and steer clear.
11.3.1 Your Emergency Kit Should Contain a “Reliable Emergency Radio” that can be battery operated or has a hand-crank or other manual charger for when you don’t have power.
11.3.2 Familiarize Yourself With The Warning Signs: Tornadoes are usually accompanied by other strong storms, like thunderstorms or Hurricanes, but not always. Watch the sky—the sky will get dark suddenly, and you may hear a loud rushing sound - almost a roar. The wind may pick up for a while, but suddenly die down. Watch for clouds beginning to rotate in a circular pattern. Tornadoes may strike quickly. The trademark funnel cloud is a good sign, but the cloud doesn't take on that tone until the cloud descends or debris is picked up. They may be transparent before that.
11.3.3 Seek Shelter Immediately: If you cannot get to a basement or lowest level of the building, stay low and get away from windows or exterior walls. The goal is to get as many walls and structure between you and the storm as possible, and to keep you away from flimsier things like windows, siding, or flying debris. Shelter in a basement or lowest level of the building is the safest place to be in. Belterra Corporation – Safety Manual
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11.3.4 If You Are Driving: If you're driving and cannot get to shelter, get out of the vehicle. o Lay face-down, hands over your head in a ditch or a noticeably lower level next to the roadway, away from the vehicle. If you can't get out or cannot get lower than your vehicle, shelter in your vehicle. o Lie down or bring your head below the level of the windows, and try to cover the back of your head with a seat cushion, pillow, coat, or blanket. If you're driving and see a tornado, do not try to outrun it. Pull over immediately and shelter with one of the two previous methods. Avoid overpasses, bridges, tall buildings, and flying debris.
11.4
BOMB THREAT OR SUSPICIOUS PARCELS
11.4.1 If You Observe a Suspicious Object, Or Package: Avoid handling; never open or excessively handle any letter or package that you believe is meant to cause harm. Not all dangerous packages or envelopes look suspicious, and not all suspicious looking packages are dangerous. You must always use your best judgement. If you are concerned for any reason, do not handle the package. Call 911
Characteristics of Suspicious Packages / Letter:
Odd smell or sounds coming from the package; Oily stains, leaking or seepage from the package; Wires protruding from the package; Written directions indicating only a specific person is to open the package; Excessive postage, no postage or non-canceled postage; Excessive use of tape or unprofessionally wrapped packages, or a rigid or bulky envelope; Misspelled words, poor handwriting, printing or typing; Sloshing or ticking sound; Fictitious or unfamiliar return address; Distorted handwriting, homemade labels, or cut-and-paste lettering on the package address.
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11.4.2 If You Receive A Bomb Threat Via a Letter or Note, dial 911 immediately, and do the following:
Make note of all persons that you know handled the note. Avoid excessive handling of the note. The police will want to check for fingerprints. Follow all instructions from responding emergency personnel. You may be asked to assist the police and fire departments when they arrive, because you are far more likely to recognize something out of place than they are Police and Fire officials will conduct a detailed bomb search. Evacuate if ordered to do so.
11.4.3 If You Receive A Bomb Threat via Phone: Any person receiving a phone call bomb threat should remain calm and ask the caller:
When is the bomb going to explode? Where is it right now? What does it look like? What kind of bomb is it? What will cause it to explode? Did you place the bomb? Why? Keep talking to the caller as long as possible, listen carefully and try to determine the following:
-
Time of call. Age and sex of caller. Speech pattern, accent, possible nationality, etc. Emotional state of caller. Background noise. Report the incident to Police by dialing 911. If at all possible, have another person call 911 while you maintain a conversation with the caller. The police will handle all such threats. Evacuations will be ordered only if police or fire officials determine they are necessary.
11.5 POWER OUTRAGES
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During a power outage, you may be left without heating/air conditioning, lighting, hot water, or even running water. If you do not have a battery-powered or crank radio, you may have no way of monitoring news broadcasts. In other words, you could be facing major challenges.
11.5.1 Have A Basic Emergency Kit:
You may have some of the items already, such as a flashlight, battery-operated radio, food, and water. The key is to make sure they are organized and easy to find.
Would you be able to find your flashlight in the dark?
11.5.2 Ensure That All Employees Are Safe And Know What To Do. Do not forget to check restrooms, storage and other areas in case anyone needs help. Do not put yourself in danger; carry a flashlight or candle etc. if you are accounting for the rest of the individuals. Stay calm and in a group, and be aware of your surroundings. Do not isolate yourself from the rest of the group if possible. Limit cell phone use to conserve battery life Once everyone is accounted for, unplug if possible – electronics and equipment in the event of a sudden power surge when the power returns. Keep calm and stay quiet. Await directions from the emergency personnel or person of authority.
11.6 MEDICAL EMERGENCIES Call 9-1-1 or follow site specific instructions. ALWAYS stay on the phone until the person answering the call ends the conversation. If you suspect a head or spinal injury, DO NOT MOVE the victim unless there is an immediate life threatening emergency.
11.6.1 In The Event Of A Medical Emergency: Do not move the injured person unless there is danger of further harm. Keep the injured person warm. Do not exceed your training or knowledge when attempting to render first aid. Belterra Corporation – Safety Manual
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11.6.2 To Start Rescue Breathing: (victim is not breathing, but has a pulse):
With victim’s head tilted back and chin lifted, pinch the nose shut. Give two slow breaths. Breathe into victim until chest gently rises. Check for a pulse (on neck). If there is a pulse but victim is still not breathing, give one slow breath every 5 seconds (12 times). Re-check pulse and breathing every minute. Continue rescue breathing as long as victim is not breathing, or until medical assistance arrives.
11.6.3 To Give CPR: (victim is not breathing AND has no pulse)
Find the notch where the lower ribs meet the breastbone. Place the heel of your hand on the breastbone. Place your other hand on top of the first. Position your shoulders over your hands. Compress 15 times using a smooth, even rhythm. Give 2 slow breaths (see above for details). Do three more sets of 15 compressions and 2 breaths. Re-check pulse and breathing for about 5 seconds. If there is no pulse, continue sets of 15 compressions and 2 breaths. Continue until medical assistance arrives or until victim starts breathing and has a pulse.
11.6.4 To Stop Bleeding:
Apply pressure directly onto the wound with a sterile gauze, clean handkerchief or bare hand. (Try to locate a moisture barrier, such as a clean garbage bag, to protect yourself from fluid contamination). Maintain a steady pressure for five or ten minutes. If victim is bleeding from an arm or a leg, elevate it. Stay with victim until help arrives.
11.6.5 In The Event Of Burns Or Chemical Burns: Remove the victim from the source of the burn only if it is safe for you to do so. If a chemical is involved, wear gloves or other protective gear. Cool the burn by flushing with large amounts of water. Use water close to room temperature. For chemical burns, also remove any contaminated clothing. Loosely cover the burn with a dry clean or sterile dressing. For electrical burns, make sure the power source is off before making contact with the victim. If victim is unconscious, do not move unless there is an immediate danger. Loosely cover the burns with a dry clean or sterile dressing.
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11.6.7 Abdominal Thrusts For A Person Choking (HEIMLICH MANEUVER):
Get behind the victim. Wrap your arms around the person’s waist, just above their navel. Clasp your hands together in a double fist. PRESS IN AND UP IN QUICK THRUSTS. Be careful not to exert pressure against the victim’s rib cage. Repeat procedure until choking stops.
All acute injury & illnesses must be reported and recorded. These records will be kept for a minimum or three years 11.7 FLOOD EVACUATION AND RETURN PROCEDURES These procedures will address the potential health and safety hazards that may be presented when a Belterra Corporation facility is flooded by water due to environment conditions. Main Electrical Disconnect is Located: Belterra Corporation – (Branch Location) Main Gas Supply Valve Located: (write down exact location of “main gas supply valve” Ensure availability to flashlights for safe evacuations and return
POTENTIAL HAZARDS 11.7.1 Electrical Hazard – Risk of Shock, Electrocution and Fire: If the facility has been flooded, electrical hazards may exist long after the water dissipates. Even if water is not visible in a building, the interior structure may be soaked and still present an electrical hazard. If the electrical main switch was NOT turned off prior to evacuation, do not enter the building until a qualified electrician has determined it is safe to do so. Do not enter flooded buildings that may contain energized electrical wiring or electrical appliances. Stay clear of anything that could conduct an electric current such as metal pipes, metal ladders, and even damp wood. Do not touch damp walls. 11.7.2 Leaking Natural Gas or Propane Tanks – Potential Fire or Explosion: Preventative Action: Shut Off Lines. If lines damage or leaking or if water covered the gas meter or if there is smell (rotten egg smell) or there is evidence of a gas leak, contact your local gas provider or fire department at 911. Eliminate all potential ignition sources. Belterra Corporation – Safety Manual
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11.7.3 Structure Damage – Potential failure of building material. Loose material, broken glass,
hazardous debris
Preventative Action: o Conduct a perimeter check. o If serious damage noted, contact building inspector or structural engineer. o Flood water can damage building foundations causing shifting or settling, which may damage gas piping systems
11.7.4 Sewage and Bacterial or Mold Growth – Potential Health Hazard Preventative Action: Wash affected areas with a solution of one part household bleach to ten parts water. PPE: Rubber Gloves, Rubber Boots, Eye protection, N95 respirator. Frequently wash hands with soap.
PROCEDURES Follow all instructions given by local authorities and emergency personally. Evacuate when instructed to do so immediately if building begins to flood. Return only when authorized to do so. 11.7.5 Prior to Water Entering Building:
Turn off equipment Turned OFF the main electrical power switch. Using the “LEFT hand rule to minimize the potential harm that can result from an arc flash. Stand to the RIGHT of the box. Using your LEFT hand, with your FACE turn to the RIGHT, away from the box, place the switch into the OFF position. o Do not attempt to turn off main electrical power switch once water has entered the building. o Do not cross damp floors to shut off the electrical power at main switch. Turn off main gas supply valve to facility Remove chemicals to elevated area to reduce the chance of contaminating electrical equipment and water.
11.7.6 Returning To A Facility That Has Been Flooded:
Do not drive through floodwater; Water may be deeper than it appears and levels can rise quickly. Stay away from down power lines – report to provincial hydro supplier: Prior to returning to a facility that has been flooded, ensure that electrical services have not been reactivated until a qualified electrician has determined that it is safe to activate.
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11.7.7 Use Extreme Caution When Returning To The Facility After A Flood When electrical equipment has been in water, it cannot be turned on again without risk of shock or fire. Do not enter flooded buildings that may contain energized electrical wiring or appliances. Do not turn on main electric switch or use electrical equipment or appliances that have been wet until they are serviced by a qualified electrician to ensure system integrity If a generator is used for backup power, make sure it and all connected equipment is in a dry and wellventilated location.
11.8 RAIL CAR DERAILMENT Due to the close proximity of the train tracks, there is the potential that a train carrying chemicals could de-rail and release a potentially toxic chemical which could put workers in the area at risk of injury and/or illness. 11.8.1 In The Event Of a Rail Car Derailment:
Listen to the news/radio reports for information and further instructions. Follow the instructions of emergency personnel (police/fire) Evacuate or shelter-in-place as instructed.
11.8.2 Shelter-In-Place:
Call 911 to communicate to Emergency Personnel your location and number of employees sheltering in place. Remain at the location “Shelter-In-Place” until instructed by emergency personnel (police/fire) to evacuate. o Turn off ventilation system so as not to draw contaminated air into the work area o Close all exterior doors o Listen to radio for any updates o Evacuate when instructed to do so.
11.8.3 Evacuate:
When instructed by emergency personnel Shut down equipment if time allows Exit quickly in an orderly fashion Sweep the area to ensure facility evacuated Post note on door to indicate to emergency personnel that building is evacuated and how you can be contacted (provide cell phone number)
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Note To Read: BUILDING EVACUATED. Contact < enter name> at <enter phone number>
11.9 BLIZZARDS AND WINTER STORM 11.9.1 In The Event Of a Severe Snow Storm:
Listen to the news/radio reports for information and further instructions
If the Ministry of Transportation closes your required road of travel, remain at the location “Shelter-In-Place”. Wait-out severe snow storms whenever possible
11.9.2 Commercial Truck Drivers:
Ensure vehicle is in good working condition and winterized o You should always have more than ½ tank of fuel at all times during winter season. o The tire pressure should be checked o Lights working, and o That you have winters on. Reduce speed – meeting time schedules is not a priority – safety is. Do not engage in other activities or multi task when driving. Do not use cell-phones, eat, or smoke. Keep your focus on the road, and both hands on the wheels as much as possible. Do not travel on road -ways closed by the Ministry of Transportation. Be aware of your personal safety when being outside of the vehicle o Be caution of potential slip hazards o Be cautious of potentially being hit by other vehicles Wear a hi-vis vest whenever outside of the vehicle Be aware of where you position your body relative to potential hazards o Do not turn your back on on-coming vehicles o Do not stand where vehicles travel
11.9.3 WHAT ELSE CAN I DO?
When a winter storm hits, stay indoors. If you must go outside, dress for the weather. Outer clothing should be tightly woven and water-repellent. The jacket should have a hood. Wear mittens – they are warmer than gloves – and a hat, as significant body heat is lost through the head.
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In wide-open areas, visibility is limited during heavy blowing snow or a blizzard. You can easily lose your way. If a blizzard strikes, do not try to walk to another building unless there is a rope to guide you or something you can follow. If you must travel during a winter storm, do so during the day and let someone know your route and arrival time. If your car gets stuck in a blizzard or snowstorm, stay in your car. Allow fresh air in your car by opening the window slightly on the sheltered side – away from the wind. You can run the car engine about 10 minutes every half-hour if the exhaust system is not blocked with snow. Check the exhaust pipe periodically to make sure it is not blocked. Remember: you can't smell potentially fatal carbon monoxide fumes. To keep your hands and feet warm, exercise them periodically. In general, it is a good idea to keep moving to avoid falling asleep. If you do try to shovel the snow from around your car, avoid overexerting yourself. Overexertion in the bitter cold can cause death as a result of hypothermia from sweating or a heart attack. If snow is excessive or a roof shows signs of distress, contact a professional who is experienced in safe snow removal procedures. Unsafe procedures may cause personal injury and structural damage. Prevent access to areas under roofs where snow could fall.
11.10 NATURAL GAS LEAK Natural gas is lighter than air and will rise and diffuse rapidly when it escapes in an open area. In its pure stature, natural gas has no odor. The “rotten egg” gas smell is an odorant added to the natural gas as a safety precaution. It is there to let you know when natural gas is in the air.
11.10.1 If you smell natural gas outside a building:
Call <enter gas company> and the fire department immediately Keep everyone away from the area.
11.10.2 If You Smell Natural Gas Inside The Building (smells like rotten egg):
Leave the building immediately Assemble at the meeting area to be accounted for Call <enter gas company> or call 911 for the fire department using a cell phone.
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11.10.3 Hazard: Natural Gas is Flammable:
Do not light any flames Do not smoke Do not use phone in the area of the leak Do not turn light switches on or off Do not operate any electrical switches or appliances Avoid all possible sources of accidental ignition (i.e. static electricity or any other explosive source
11.10.4 Natural Gas Is An Asphyxiate: Natural gas acts as an asphyxiate by displacing oxygen in the air. Displacement of air by the gas may lead to shortness of breath, unconsciousness, and death rom hypoxemia. 11.10.5 Carbon Monoxide: Carbon monoxide (CO) is a dangerous gas that you can't see or smell. It happens when a car is running inside a garage/ warehouse or in the shop Carbon monoxide can make you very sick. When you breathe this in, it gets into our blood and stops the oxygen from getting to our brain. If you're sick with carbon monoxide poisoning, it might feel like the flu:
Headache
Upset stomach or throwing up
Feeling so tired you can't sit up
Fuzzy vision
Getting really dizzy when you stand up
You can often tell the difference between the flu and CO poisoning because you won't have a fever, everyone in this space will feel sick, or the symptoms might disappear when you leave the area. You can help prevent CO poisoning by reminding the grown-ups in your house to use and test a carbon monoxide detector. Carbon Monoxide detectors senses too much CO in the air. When it does, it will make a loud beeping noise to warn you about the danger. When you hear this alarm, it is best to leave the area. Open doors and windows to let in fresh air Open the doors and windows to let in fresh air. Belterra Corporation – Safety Manual
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If someone is feeling really sick and you think it might be carbon monoxide poisoning, call 911 and go outside to get some fresh air while you wait for help to arrive.
11.11 FREEZER REFRIGERANT LEAK Inhalation of high concentrations of vapor is harmful and may cause heart irregularities, unconsciousness, or death. Vapor displaces oxygen, potentially creating an environment with not enough oxygen to sustain breathing. IN THE EVENT A REFRIGERANT LEAK IS DETECTED: Evacuate building – move all people to fresh air (outside) and direct to emergency evacuation meeting place; away from the doors into the building. If safe to do so, close valve. Ensure effective ventilation – open and leave building doors to the outside open for air circulation. Contact <Enter contractors name and phone number> If the leak is a high volume leak, which is resulting in a quick release of large quantities of refrigerant, call 911 – fire department to report an emergency leak of refrigerant. Do not re-enter the building until the building has been determined safe by contractor. This requires the work area’s oxygen level to be measured using a gas monitor. Do not re-enter until the Oxygen level has been measure and it meets the oxygen levels considered safe to work in (20.9% by volume) If the oxygen level cannot be determined, call the fire department
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LEGISLATION AND POSTED H&S MATERIALS Document Identification
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Document Creation Date
June 1, 2010
Implementation Date June 1, 2010
The purpose of this element is to provide effective communication and awareness of safety information. Policy Management shall ensure that the noted documents be posted in appropriate and conspicuous areas and be accessible to every employee: Corporate Health and Safety Policy Company Rules Workplace Violence and Harassment Policy List of the name and work location of each First Aid Attendant Emergency Response Notice Fire Safety Plan Facilities Safety Inspection Report Health and Safety Committee Agenda Health and Safety Committee Minutes Health and Safety Posters Jurisdictional Board Orders and explanatory materials Jurisdictional Health and Safety Act Management shall ensure that the noted documents be on site and available to all employees: Workplace Hazardous Materials Information System (WHMIS) Regulations Material Safety Data Sheets M(SDS) Transportation of Dangerous Goods Act and Regulations First Aid Regulations Designated Substances Management shall ensure that the noted documents be made available to employees, in printed or electronic form: Canadian Labor Code - Part II - Occupational Health and Safety Jurisdictional Occupational Health and Safety Regulations and Codes Jurisdictional Workers Compensation Act Jurisdictional Health and Safety Committee Guidelines Appropriate Industry Regulations Jurisdictional Building Code and Act Employment Standards Act Management shall ensure that the Corporate Health and Safety Manual and applicable Material Safety Data Sheets by carried in all company fleet vehicles
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JOINT HEALHT & SAFETY COMMITTEE & SAFETY REPRESENTATIVES Document Identification
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Document First Created
June 1, 2011
Implementation Date on Revised Document
April 08 - 2017
1.0
INTRODUCTION
1.1
SCOPE This document establishes the role and function of the Joint Health & Safety Committee (JHSC) and of the Safety Representatives at Belterra.
1.2
PURPOSE Many health and safety concerns are reduced immediately in the course of daily work. Those that are not resolved shall be dealt with by adhering to the OH&S internal responsibility system. The purpose of this program is to achieve a better understanding and achieve a forum for bringing internal responsibility system into practice.
1.3
REQUIREMENT At Belterra, unless mandated by the board, the following table will be utilized to determine whether a branch will have a Joint Health & Safety Committee (JHSC) or a safety representative at its location:
2.0
Number of Employees
Committee or Safety Representative?
Less than 10
JHSC not required. A Safety Representative shall be appointed
10 – 19 or more employees
JHSC required – 2 members in total
20 +
JHSC required – 4 members in total
POLICY Belterra Corporation recognizes the valuable contributions made by the JHSC and workplace health and safety representatives towards maintaining safe and healthy workplaces. Committees and representatives play an integral part in the company’s inspection program, hazard identification and controls, development of safe work practices and procedures, as well as identifying training and educational needs, and promoting safety awareness programs. The committee and representatives direct involvement with the day-to-day operations of their workplace places them in a better position to recognize essential problems and make practical recommendations.
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While management has ultimate responsibility for occupational health and safety at the worksite, every worker is personally held responsible for working with regard for the health and safety of themselves and others. Every supervisor and manager shall take reasonable steps to ensure the health and safety of their workers. The committee is responsible for recommending how health and safety problems might be resolved, and not carrying out the necessary changes. No worker, supervisor, manager or employer shall hold the committee responsible for unsafe or unhealthy situations.
3.0
4.0
DUTIES OF THE JOINT HEALTH AND SAFETY COMMITEE
The JHSC shall meet at the workplace on monthly basis;
Seek to identify aspects of the workplace that may be unhealthy or unsafe;
Inspect the workplace regularly and participate in workplace inspections and or any other special inspections as required;
Identify workplace hazards such as machinery, substances, processes, working conditions, procedures or anything else that may endanger the health and safety of workers at the workplace;
Establish and promote health and safety educational programs for workers;
Respond to any health and safety concerns raised by a worker in the course of their daily work. Members should then advise the worker what steps have been taken, and continue to keep the worker informed of actual progress;
Hold special meetings as required to formulate recommendations pertaining to work refusals where the matter was not settled to the worker’s satisfaction at a previous stage;
Maintain records as to the receipt and disposition of complaints received from workers;
Perform duties and follow the procedures as per this element and the Terms of Reference accordingly.
DUTIES OF THE SAFETY REPRESENTATIVE Health and safety representatives have the same responsibilities and powers as a joint health and safety committee member (which are described in section 3.0 of this document). These include;
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The responsibility to inspect the workplace at least once a month;
Identify workplace hazards;
Be consulted about workplace testing ;
Make recommendations to the employer , and
Investigate work refusals, and serious accidents.
5.0
WORKPLACE INSPECTIONS
5.1
REGULAR INSPECTIONS:
3 of 7
Regular Inspections shall be conducted by committee members and safety representatives. The members should communicate with workers to help in identifying concerns that might otherwise be overlooked. Committee members and safety representatives shall inspect the worksite regularly because through training and education, they are more skilled in recognizing and identifying hazards. 5.2
MONTHLY INSPECTIONS:
The worksite shall be inspected several days prior to monthly meeting where feasible or on the day of the meeting. Members shall use FRM 009 – Facilities Safety Inspection Checklist, to ensure that they have not missed inspecting a certain area, procedure or tasks;
Every hazard discovered during the inspection should if possible, receive some attention before the committee meets;
Concerns requiring simple correction of housekeeping or maintenance practices or within the immediate responsibility of supervisors should be referred to supervisors, then the management immediately after the inspection;
By the time of the meeting, the employer co-chair should be able to report all that have been corrected.
During the inspection, all machinery, equipment, tools and machinery, building exterior, policies and procedures, office area, shop and warehouse etc. shall be inspected;
To ensure workers input and opinions are canvassed, the committee may consider assigning one member during the inspection to speak with workers rather than look for hazards themselves
The JHSC team shall then meet briefly to review the list of concerns and select those that need consideration by the committee;
The remaining concerns shall be recorded in FRM 010 – Facilities Safety Inspection Report, and a report generated. These will then be discussed during the JHSC meetings.
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It is important to limit the number of items on this list so they can receive action between meetings. Listing too many items not only guarantees partial failure, it also means the most difficult items are the same ones that get postponed month after month.
5.3
The inspection report shall be posted in a conspicuous place as a means of communication to all workers.
SPECIAL INSPECTIONS: A special inspection must be conducted when there is an accident or a malfunction. Special inspections must where feasible include the participation of member(s) of the JHSC and /or safety representative. If there is no committee or worker health and safety representative, the employer must designate an employer representative and workers will designate a worker representative.
6.0
MEETINGS PREPARATION Co-chairs should ensure that:
7.0
Every member receives an agenda prior to the day of the meeting. FRM 017 Health & Safety Committee Agenda shall be utilized
A room is made available; and each member has arranged to attend.
Members know the time and place of the meeting;
Every item the committee considers serious will receive attention;
Business will not be sidetracked into maintenance problems or non-safety matters,
Meeting is conducted effectively. It should be free from intrusions and excessive noise;
Copies of the previous meeting’s minutes and all incident reports should be provided for each member wherever practical.
MEETING MINUTES Belterra’s JHSC meeting minutes shall be recorded in FRM 018 – Health & Safety Meeting Minutes. Items shall be documented as the meeting progresses. Every item shall be recorded in the meeting minutes as it arises. In writing down each concern, the problem shall be clearly stated so that members recognize what is being discussed.
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In the same way, the recommended action shall be written down so all members clearly understand what they are recommending and corrective actions that may be implemented. Copies of the completed minutes shall be circulated to members, branch manager, corporate H&S and posted on the bulletin board. Minutes of the past two meetings shall always be posted on the bulletin board as per regulatory requirements. 7.1
REVIEW OF PREVIOUS BUSINESS For each recommendation past target date, the problems shall be carefully reexamined, the problems discussed and recommended action documented. New target date shall be assigned and documented in the meeting minutes.
7.2
NEW CONCERNS Each new concern shall first be determined if it is a valid H&S concern or not. Once the problem is properly identified, this shall be entered as a new item in the meeting minutes. Specific actions capable of completion with a definite period of time shall be recommended, then documented, and a realistic target date assigned.
8.0
INVESTIGATIONS AND REPORTS It is the responsibility of the JHSC members to ensure that all reportable incidents / accidents have been investigated as required. JHSC members shall review all incidences and recommend further corrective actions where feasible.
9.0
TRAINING AND EDUCATION
9.1
ALL BRANCHES EXCEPT FOR ONTARIO & BC An annual education plan for each committee member shall depend on the education needs identified. New committee members shall receive mandatory minimum training and education in the general operation of the committee and an introduction to member’s duties and functions (e.g. basic “Joint Health & Safety Committee” foundation course or equivalent. Training shall be provided to the members as per provincial regulatory requirements (i.e. internal or external). Members who already have this knowledge might take more advanced training in areas such as workplace inspections, accident investigations, hazards awareness or risk assessment.
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The committee can utilize a sample “Education Leave Worksheet” provided by WCB or any other method that works for their branch 9.2
ONTARIO NEW JHSC CERTIFICATION TRAINING PROGRAM STANDARD As of March 1st 2016, a new JHSC Certification Training Program Standard has been established by the Chief Prevention Officer (CPO). Chief Prevention Officer is a government official in Ontario responsible for establishing a provincial occupational health and safety strategy. Under the new Program Standard, there will be two JHSC Certification Training courses: Part One, Part Two, and Refresher Training.
PART ONE TRAINING: Three days (19.5 hours) - Topics include: occupational health and safety law; rights, duties and responsibilities; hazard recognition, assessment and control, and evaluation of hazard controls.
PART TWO TRAINING: Two days (13 hours) - Training on a minimum of 6 hazards relevant to the workplace Training focuses on RACE methodology (Recognition, Assessment and Control of hazards, and Evaluation of the hazard controls) REFRESHER TRAINING: One day (6.5 hours) - Topics include review of key concepts from Part One and Part Two Training, updates to legislation, standards, codes of practice and occupational health and safety best practices; and an opportunity for certified members to share and discuss best practices. Refresher training is required once every three years. The names of the approved training providers can be found on the ministry’s website HOW MANY MEMBERS NEED TO BE CERTIFIED? As per OH&S Act, a member of the committee representing the employer, and at-least one member representing the workers shall be certified.
9.3
BRITISH COLUMBIA JHSC TRAINING REQUIREMENTS: As per Part 3-Section 3.27(2) each member of the employer’s joint committee who was selected on or after April 3rd, 2017 must receive, as soon as practicable, but not more than 6 months after becoming a member, a total of at least 8 hours of instruction and training. Training and Instructions must include: The duties and functions of a joint committee under section 130 of the Workers Compensation Act;
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The rules of procedures of the joint committee as established under or set out in section 131 of the Workers Compensation Act; The requirements respecting investigation under section 173 to 176 of the Workers Compensation Act; The requirements respecting inspections under section 3.5, 3.7, and 3.8 of this regulation and how to make regular inspections under section 3.5 of this regulation; The requirements respecting refusal of unsafe work under section 3.12 of this regulation; The requirements respecting the evaluation of joint committees under section 3.26 of this regulation
The time taken to do these trainings will be paid for by Belterra Corporation. Above training does not form part of the “Annual Educational Leave”. New JOHS members and worker health and safety representatives shall receive the instruction and training, additionally, all JOHSC members and worker health and safety representatives shall be entitled to 8 hours of educational leave each year. New worker representatives selected on or after the effective date of the amendments (April 3rd 2017), shall receive at least 4 hours of instruction and training as soon as practicable but no more than 6 months after being selected. Worker health and safety representatives are also entitled to 8 hours of training under section 135 of the Act, which they could use for additional topics.
10.0 ANNUAL EVALUATION OF THE COMMITTEE An evaluation measuring the effectiveness of the joint committee shall be conducted by the co-chairs or their designates annually. The purpose of the evaluation is to allow a joint committee, after a year of operation, to examine its effectiveness and think about how to improve in following years. The evaluation tool should meet or exceed all the requirements for an evaluation in the OHSR, including the requirement for input of the co-chairs or their designates. The discussions and the evaluation will be incorporated into the joint committee’s meeting report (meeting minutes) and posted on the bulletin board in the workplace.
11.0 RECORDS AND STATISTICS The committee shall keep accurate records of all matters that come before it for a duration of two years. The types of records that shall be kept include:
Incident investigation records First aid records – of all injuries and manifestations of disease reported or treated. Meeting minutes and any other pertaining documents. Members training records
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JOINT HEALHT & SAFETY COMMITTEE – TERMS OF REFERENCE Document Identification
SEL 013A
Page Number
1 of 4
Document First Created
Mar 22 - 2017
Implementation Date on Revised Document
April 08 - 2017
1.0
MANDATE The Joint Health & Safety Committee (JHSC) is required under the WCB regulation throughout the provinces of Canada. The JHSC will be known as Belterra Corporation – (location of City) JHSC, e.g. Belterra Edmonton Joint Health & Safety Committee. This committee will act as an advisory body promoting the awareness of health and safety at Belterra.
2.0
PURPOSE OF THE COMMITTEE The purpose of the joint committee is to work cooperatively with the employer in identifying and resolving safety and health issues in support of a planned occupational safety and health program and to prevent occupational injuries and diseases in the workplace.
3.0
STRUCTURE OF THE JOINT HEALTH & SAFETY COMMITTEE Unless mandated by the board, the JHSC shall consist of members as per SEL 013 as following: Number of Employees
Committee or Safety Representative?
Less than 10
JHSC not required. A Safety Representative shall be appointed
10 – 19 or more employees
JHSC required – 2 members in total
20 +
JHSC required – 4 members in total
There will also be one alternate who will sit with the committee members once every three months. The alternate will serve as a replacement to fill in for worker members who are not able to attend the JHSC meetings.
The worker representatives must be selected by the workers who do not exercise managerial functions at the workplace. In a union environment, the union should be notified of the selection so they can assist workers in choosing their representatives.
The employer representatives must be selected by the employer from among persons who exercise managerial functions for the employer.
The number of employer representatives shall never be greater than that of the worker representatives.
Names of the JHSC members shall be posted in a conspicuous place at all Belterra locations.
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selected by the employer representatives. It is not mandatory to have chairperson where there are only two committee members. These would be for the branches having 10-19 or more employees, but less than 20.
4.0 4.1
All members shall arrange to have an alternate member to attend meetings in their place, when they are unavailable to attend.
The co-chairs of the committee must notify the employer when there is a lack of representation on the committee.
RESPONSIBILITIES CHAIRPERSON The co-chairs will alternate each month to act as chairperson. The Chairperson, in addition to the usual member duties will be:
4.2
CO-CHAIRS RESPONSIBILITIES
4.3
Keep records / statistics Communicate with the secretary (where utilized) to ensure that all details have been written down for the minutes. Ensure that minutes are ready for distribution and posted on time Assist the Chairperson as and when needed.
SECRETARY (Where utilized)
5.0
Presiding over the meeting Guiding the meeting as per the agenda Ensuring the maintenance of an unbiased viewpoint Assigning projects to members Inviting specialist or resource persons as required Ensuring that the committee carries out its functions
Keep records / statistics Keep meeting minutes
TERMS OF OFFICE This allows a mix of new and experienced committee members on the committee, even after the election. If a member of the committee chosen by the workers is unable to complete the term of office, the workers must choose another member. If a member of the committee appointed by the employer is unable to complete the term of office, the employer must appoint another member.
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All members must arrange to have an alternate member to attend meetings in their place, when they are unavailable to attend.
6.0
DUTIES AND FUNCTIONS OF THE COMMITTEE The duties and functions of a Joint Safety and Health Committee are:
7.0
Identify situations that may be unhealthy or unsafe for workers and advise on effective systems for responding to those situations.
Consider and expeditiously deal with complaints relating to the occupational health and safety of workers.
Consult with workers and the employer on issues related to occupational health and safety and occupational environment.
Make recommendations to the employer and the workers for the improvement of the occupational health and safety of workers and compliance with the regulations, and monitor their effectiveness.
Make recommendations to the employer on educational programs promoting the health and safety of workers and compliance with the Regulation, and monitor their effectiveness.
Advice the employer on programs and policies required under the Regulation for the workplace and monitor their effectiveness.
Advise the employer on proposed changes to the workplace or the work processes that may affect the health or safety of workers.
Ensure that incident investigations and regular inspections are carried out as required by the Regulation.
Participate in inspections, investigations and inquiries as provided by the Regulation.
Carry out any other duties and functions prescribed by the Regulation.
RECOMMENDATIONS The JHSC will make recommendations to management on how to improve any health or safety concerns identified. The committee will review accident investigation reports and make recommendations on corrective actions. All recommendations will be forwarded to the management.
8.0
TRAINING Committee members shall receive required trainings to carry out their duties. Training requirements shall be followed as per provincial regulatory requirements. In BC, member of the joint committee may designate another member as being entitled to take all or part of the member’s mandatory educational leave.
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The employer shall provide the educational leave without loss of pay or other benefits and shall pay for, or reimburse the worker for the costs of the training course and the reasonable costs of attending the course.
9.0
RECORDS The JHSC will keep accurate records of all matters that come before it. The committee will maintain copies of its minutes for a period of at least three years from the date of the safety committee meeting to which they relate.
10.0 GENERAL All employees will be encouraged to report and discuss health and safety concerns with their immediate supervisor and then bring it to the attention of the JHSC. The JHSC members will thoroughly investigate all complaints to get the facts or seek assistance from the employer representatives to resolve the issues. All JHSC members will keep medical or trade secret information confidential as per Belterra’s Personal Information Protection Policy (SEL 001 – Page 3-7) Any amendments, deletion or additions to these guidelines must have the consensus of the total JHSC and shall be set out in writing and attached as an appendix to these guidelines These terms of reference are to be reviewed periodically and amended as needed by a majority vote of the committee members. The effectiveness and efficiency of the committee will be reviewed on yearly basis.
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FIRST AID Document Identification
SEL 014
Page Number
1 of 2
Document First Created
Mar 22 - 2011
Implementation Date
April 08 - 2011
The purpose of this element is to provide first aid services and effective means to control hazards and protect all persons from harm. Policy Management will conduct annual first aid assessments to verify that first aid personnel, supplies and facilities are adequate and readily available for each location, in accordance with provincial legislation. If workers are working as a subcontractor the customer shall, in writing, provide first aid services and worker safety indoctrinations. A worker who becomes ill or is injured at the workplace must, as soon as is reasonably practicable, report to the first aid room or if working in the field, the location identified by the customers’ safety indoctrination. Management will ensure that all workers are aware of the location at which first aid services shall be provided and must ensure a worker who becomes ill or is injured at the workplace receives assistance from a first aider or a supervisor, if no first aider is present. Management will ensure that any illness or injury suffered by a worker in the course of the worker's work is promptly recorded and that the records are retained for five years from the date the record is made. Number of first aiders that must be present Management will ensure that the minimum number of first aiders (FA Level), as set out in the following tables, are present during working hours at a workplace.
Number of workers per shift 1 to 10 11 to 40 41 to 100 101 to 199 200 or more
Table 1 Close workplace Less than 20 minutes to medical aid
Table 2 Distance Workplace greater than 20 minutes to medical aid
Table 3 Isolated Workplace greater than 20 minutes to medical aid and emergency medical transport
Low Hazard
Other Work
Low Hazard
Other Work
Low Hazard
Other Work
NA FA1 FA1 2 x FA1 3 x FA1
NA FA2 2 x FA2 2 x FA2 3 x FA2
NA FA1 FA1 2 x FA1 3 x FA1
FA1 FA2 2 x FA3 2 x FA3 3 x FA3
FA1 FA1 2 x FA1 2 x FA1 3 x FA1
FA2 FA3 2 x FA3 3 x FA3 4 x FA3
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Management obligations to first aiders Management shall allow a first aider to provide prompt and adequate first aid to an ill or injured worker and ensure that the first aider suffers no loss of pay or other benefits as a result of providing the first aid. Management shall ensure that a first aider has adequate time off from regular work duties to receive required first aider training, with no loss of pay or other benefits. Management will provide first aid supplies that can be accessed quickly and easily, as required by the first aiders. First aid equipment must be maintained and clearly identified in a clean and dry condition and stored in a way that protects the equipment from the environment. Transportation of seriously ill or injured worker Management will ensure that a seriously ill or injured worker is transported to a medical facility. If a licensed ambulance service is operated from a location within 30 minutes travel time of a workplace under normal travel conditions, management must ensure that a means of communicating with the ambulance service is available at the workplace. If a licensed ambulance service is not operated from a location within 30 minutes travel time of a workplace, management will provide for a means of transporting an ill or injured worker that is readily available at the times work is performed and capable of accommodating an occupied stretcher, if a workplace is at a distance or an isolated location. Forms The following forms shall be used to record first aid information: First Aid Record (FRM 014). First Aid Record Summary (FRM 015).
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INJURY MANAGEMENT & RETURN TO WORK POLICY Document Identification
SEL 015
Page Number
1 of 1
Document First Created
Mar 22 - 2011
Implementation Date on Revised Document
April 20 - 2017
POLICY Belterra is committed to the health, safety and wellness of its employees, clients and the public. We recognize and accept the responsibility to provide our employees with a safe, healthy and productive work environment. Belterra values the goal of prevention of injuries and illnesses through maintaining a safe and healthy work place. Consistent with this value is the Company’s commitment to the successful recovery of injured and ill employees by assisting in early intervention and return to safe work. It is Belterra’s policy to take all reasonable steps to ensure the fair and consistent treatment of injured and ill works to their pre-injury job as quickly as possible. Where the employee is unable to return to their pre-injury job, the goal will be to return them to alternative work, which is consistent with their functional abilities. It is important that the Company reduce the number of days lost to injury and illness and protect their workers. Belterra and its employees are committed to co-operate and participate in the success of the Injury Management Program. Belterra management will provide the best response to the management of workplace injuries, so injured workers can remain at work or return to work at the earliest appropriate time.
April 20 – 2017 ------------------------------------------
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INJURY MANAGEMENT & RETURN TO WORK PROCESS Document Identification
SEL 015A
Page Number
1 of 1
Document First Created
Mar 22 - 2011
Implementation Date on Revised Document
April 20 - 2017
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INJURY MANAGEMENT & RETURN TO WORK PROGRAM Document Identification
SEL 015B
Page Number
1 of 11
Document First Created
Mar 22 - 2011
Implementation Date on Revised Document
April 20 - 2017
Injury Management, Return to Work Program 1.0
Introduction & Overview Belterra’s Injury Management & Return to Work (IM/RTW) program offers injured employees guided information to promote the success of our Occupational Health & Safety Management Program. The organization recognizes that our most valuable asset is our employees; that their work ethic, commitment to service excellence, and strong sense of loyalty allows the organization to excel in a competitive market place. The organization is committed to developing and maintaining a safe and healthy work environment by playing an active role in minimizing the impact and disruption to the lives of the injured employees, and to assist them back to work in a timely manner.
2.0
Four Step Plan A four step plan was utilized to develop Belterra’s IM/RTW Program:
Plan •Policy Development
Act
Apply
•Continue Improvement
•Responsibilities & Training
Check •Monitor & Review
3.0
Program Evaluation The IM/RTW program will be evaluated on an annual basis by Senior Management and the Corporate H&S Coordinator with input from JOHSC members. This review will assist Belterra to assess the effectiveness and to introduce continuous improvement plans for the success of the program. Changes to the program, reason for the changes and how they will affect the program will be communicated to all levels of the workforce.
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TABLE OF CONTENTS Introduction and Overview………………………………………………………………… 1 Four Step Plan …………………………………………………………………………… 1 Program Evaluation ……………………………………………………………………… 1 1.0 Purpose and Scope……………………………………………………………… 3 2.0 Program Principles and Objectives: 2.1 Principles ………………………………………………………………… 4 2.2 Program Objectives ……………………………………………………… 4 3.0 Responsibilities: …………………………………………………………………. 5 3.1 Senior Management’s Statement ………………………………………… 5 3.2 Branch Managers Responsibilities ……………………………………… 5 3.3 Corporate Health & Safety and Injury Management Coordinator Responsibilities …………………………………………… 5 & 6 3.4 Branch Safety Representative &/or Supervisor (lead hand)Responsibility ………………………………………………… 6 3.5 Employee Responsibility ………………………………………………… 6 3.6 First Aid Attendant Responsibility ……………………………………… 6 4.0 Responsibilities in the Event of an Injury: 4.1 Employee Responsibility in the Event of an Injury at Work …………….. 7 4.2 Supervisor / Safety Representative Responsibilities in the Event of an Injury at Work ………………………………………………………… 8 5.0 Preparing for Claims ……………………………………………………………... 8 & 9 6.0 Managing Claims: ………………………………………………………………… 9 6.1 Types of Suitable Employment 6.1.1 Modifying an Existing Job ……………………………………… 10 6.1.2 Providing Transitional Work ……………………………………………… 10 6.1.3 Providing Suitable Employment ………………………………… 10 6.1.4 Providing a Training Opportunity ………………………………… 10 6.1.5 All or Any Combination of the Above …………………………… 10 6.2 Identifying Suitable Employment Positions ……………………………… 10 6.3 Suitable Employment Procedures ………………………………………… 10 6.4 Assigning / Offering Suitable Employment ……………………………… 11 6.5 Refusal of Suitable Employment Offer …………………………………… 11 6.6 Return to Regular Duties ………………………………………………… 11 6.7 List of Alternate Duties …………………………………………………11& 12 7.0 Communication ………………………………………………………………… 12 8.0 Guidelines for Modified Work – NOC Table …………………………………… 13 9.0 Corresponding Forms and Document List …………………………………………14
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PURPOSE AND SCOPE Belterra Corporation is committed to pro-actively managing all WCB claims using the organization’s resources to protect its employees and assets from inappropriate use. In fulfilling this commitment to protect both employees and Belterra’s assets, management will provide and maintain a work environment in accordance with the Provincial Acts and regulatory requirements. Injury Management / Return to Work (IM/RTW) will be controlled through fair and equitable management practices in combination with active employee involvement. IM/RTW is the responsibility of all Senior Managers, Branch Managers, Supervisors and Employees. For claims management to be successful, a systematic and organized approach must be taken to control claims. An effective IM/RTW provides financial benefits by reducing costs due to injuries. A good program will also reduce the “hidden costs” such as: Reduction of insurance premiums. Hiring and training costs of replacement workers. Wages paid to disabled workers. Production stopped. IM/RTW is an essential part of doing business and management must lead all efforts in their branch. IM/RTW succeeds when its leadership is committed to the program’s principles. The most important component of Belterra’s IM/RTW program is the integration of its policies, practices and procedures into every aspect of its day-to-day operations. Belterra’s IM/RTW Program is focused on early intervention initiatives that help a worker to remain at work following an injury or illness by matching the worker’s functional abilities to the demands of his/her pre-injury/illness job duties, modified job duties, or available job duties.
Light or modified duties for work, and non-work related injuries & illnesses will be provided where feasible, with possible accommodation to productive work. Consideration will be given as to not create undue hardship on both the workers, and the employee when accommodating on light / modified duties. 5.0
PROGRAM PRINCIPLES AND OBJECTIVES 5.1
PRINCIPLES Effective management of employee rehabilitation through a knowledgeable cooperative approach. Ensure that an employee receives prompt, effective, timely access to services required to enhance and facilitate their rehabilitation. Each branch will be responsible for reasonable accommodation of any employee unable to perform their regular duties. Where the system is unable to provide a suitable employment assignment, an attempt may be made to place the employee in another position.
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Document Identification 5.2
SEL 015B
Page Number
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PROGRAM OBJECTIVES Allow the employee to RETURN TO THE WORK FORCE as soon as possible by: Encouraging effective rehabilitation. Promoting timely identification of assistance required such as medical services, methods of accommodation and vocational rehabilitation services. Helping maintain contact with co-workers. Reducing the sense of separation from Belterra Corporation. Reducing the time needed to return to full work capacity. Helping to maintain a sense of identity and self-respect. Ensuring that excellent communication is maintained between all parties. Ensuring that all workers are treated fairly and consistently. Promoting greater safety and health. Promoting productivity through the use of experienced trained employees, by more effective management of insurance costs and by more effective management of short term disability costs. Ensuring compliance with the Human Rights Code, the Workers’ Compensation Act and other related legislation.
6.0
RESPONSIBILITIES Responsibilities can be defined as an individual’s obligation to carry out assigned duties. For IM/RTW to achieve its desired results, everyone in the organization must know their responsibilities. The assignment of responsibilities is restricted only to IM/RTW. 6.1
Senior Management’s Statement The Company’s IM/RTW Program is management-led. By reviewing the responsibilities that have been assigned, branch staff will understand what they have to do. Managers or their designate must also remember to lead by example. Actions speak louder than words. This type of leadership will contribute greatly to the acceptance of the program by all employees.
6.2
Branch Managers Responsibilities Oversee control of the direction of IM/RTW program. Support IM/RTW and ensure it is being administered and enforced in all areas. Responsible for the day to day administration of IM/RTW program. Ensure all pertinent WCB claims reports are submitted to the corporate office as required. Ensure supervisors are given the resources and time to prepare the physical demands analysis of positions. Supports and participates in IM/RTW seminars or training. Maintain current knowledge of WCB literature, regulations and codes of practice. Review Provincial workers’ compensation reports to keep informed about Belterra’s performance Belterra Corporation – Safety Manual
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SEL 015B
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Corporate Health & Safety and Injury Management Coordinator Responsibilities Ensure Injury Management and Return to Work Program is in compliance with local, provincial and / or federal regulations. Ensure all pertinent WCB claims reports are submitted to the regulatory bodies in a timely manner. Implement training programs to increase proficiency in safe and early return to work after an injury/ illness. Communicate legislative changes or new regulations to senior management, operational personnel, supervisors and employees. Work closely with WCB, including medical providers, adjusters, investigators, and safety consultants to ensure the return to work programs are well coordinated and professionally administered. Develop specific strategies to implement and manage a comprehensive and proactive Return-toWork Program and Claims Management Program in a company wide application. Maintain current knowledge of WCB literature, regulations and codes of practice. Review Provincial workers’ compensation reports to keep informed about Belterra’s performance Assist in investigations, analysis and preparation of WCB claims reports and summaries.
6.4
Branch Safety Representatives and /or Supervisor (Lead -hand) Responsibility Provide instructions to workers in IM /RTW. As part of their routine duties, the Supervisor shall require, if possible, the injured employees to perform alternative duties. Prepare physical demands analysis of positions. Undertake the investigation of incidents to determine the validity of claims. These must be reported in detail to the branch Manager or designate and to the IM /RTW Coordinator. Provide equal treatment to all injured employees. Provide injured employees with information about suitable employment on the job.
6.5
Employee Responsibility Carry out their suitable employment in a manner that will not create a hazard to their own (and/or other’s) health and safety. Assist in the IM/RTW process. Report any incidents, near misses and/or injuries immediately to their Supervisor. Report any anticipated loss of work time to his/her Supervisor as soon as possible after being treated by a physician following injury.
6.6
First Aid Attendant Responsibility Treatment of the injured worker. Support IM and ensure that all injured workers are aware of their responsibilities. Ensure all injuries are reported to the Branch Manager and the injured worker’s supervisor. Follow-up and ensure the injured workers are receiving the appropriate first aid treatment.
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SEL 015B
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Responsibilities in the Event of an Injury 7.1
Employee Responsibilities in the Event of an Injury at Work When an employee is injured at work: a) The employee must immediately report to the Supervisor or First Aid as soon as an injury has occurred. An Incident/Investigation Report must be completed as soon as possible. b) If the injury prevents the employee from continued work, the employee will seek care from the Hospital Emergency, Walk In Clinic or Family Physician immediately upon leaving work c) In case of severe injury, an Ambulance will be contacted immediately for assistance. The employee must contact the supervisor prior to seeking medical care (if possible and practical). The Supervisor will provide the employee with a Letter to Employee’s Physician, the Physician Physical Assessment Report and a copy of the Physical Demand Analysis for the Employee’s position. d) The employee must have the attending Physician complete Belterra`s Physician Physical Assessment Report form at the initial medical assessment. e) Following receipt of medical attention, the employee must report in person to the Supervisor to arrange a return to work. f) The employee will be instructed by Belterra`s First Aid Attendant or Supervisor the reporting requirement of WCB. g) If deemed unfit to return to work by the attending physician, the employee must contact their supervisor in person, or if not practical by telephone. The employee must submit the Physician Physical Assessment Report to the Branch Manager/Injury Coordinator h) If declared fit to return to regular or modified duties, the employee will report immediately to the Supervisor with the completed Physician Physical Assessment Report to coordinate his/her return to work. Following the initial medical evaluation, employees must maintain regular contact as directed by the Branch Manager/Injury Coordinator to report progress and any active treatment. The employee will be informed of his/her ongoing responsibilities.
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Document Identification 7.2
SEL 015B
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Supervisor / Branch Safety Representative Responsibilities in the Event of an Injury at Work
1. The Supervisor/ Safety Representative or their designate, shall interview the employee to ascertain full details of the injury. An Incident/Investigation Report must be completed as soon as possible. 2. If medical attention is required, the Supervisor /Safety Representative will: Provide the employee with the Physician Physical Assessment Report, Letter to the Employee’s Physician and the Physical Demand Analysis which includes the employee’s responsibilities. Note: The employee must seek immediate medical attention upon leaving work, for 2 reasons: 1) Employees injured at work will be paid for time lost on the day of injury, provided that he/she presents authorization from the attending physician, certifying that he/she was disabled and unable to return to work on that day. 2) If the employee indicates he/she is unable to continue working – the injury must be deemed significant enough to seek immediate medical attention. Failure to do so may prolong or aggravate the nature of the disability. Provide transportation to the appropriate health care facility where injury can be treated by a professional health care provider. Receive the completed Physician Physical Assessment Report from the employee and coordinate a return to regular or modified duties where appropriate. Every reasonable effort must be made to accommodate the worker’s limitations. Forward the Incident/Investigation Report and Physician Physical Assessment Report to the Branch Manager and the Injury Management coordinator as soon as possible. 8.0
PREPARING FOR CLAIMS 8.1
Physical Demand Analysis The information gathered by the Physical Demand Analysis not only defines the jobs and positions in the Company, it also provides the basis for determining how physically demanding each task is on the different parts of the human anatomy. Physical Demand Analysis outlines the physical requirements of jobs and should be used when hiring to determine if a person can physically perform a job. They should also be provided to the WCB Claims providers to determine if an employee is physically able to return to work, either on regular duties or alternative duties.
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When completing the Physical Demand Analysis focus on measurable information including weight amounts, the percentage of time spent on each activity and the length of the workday. Four important components of the analysis are as follows:
Mobility – standing, sitting, crawling, climbing; Strength – lifting, working above or below shoulder height, pushing, pulling; Sensory – vision, hearing, reading, writing, talking; Environment – work surfaces, indoors, outdoors, cold, hot, noise.
Seek employees’ input when the jobs are being analyzed. They are the ones most familiar with the positions. Once an analysis is completed, it will be kept on file. 9.0
MANAGING CLAIMS Suitable Employment assists in the rehabilitation and early return to work of an ill or injured employee and ensures that all claims are effectively managed. Belterra Corporation will make every reasonable effort to provide suitable (temporary) employment to any employee unable to perform his/her regular duties. This may include a modification of the employee’s original position or providing a suitable employment position, depending on the employee’s medical restrictions. Only work that is considered to be meaningful and productive shall be considered for use as Suitable Employment. Participants placed on Suitable Employment will be expected to provide feedback in order to improve the program. The Return to Work plan is to be used to track the employee during his/her return-to-work. 9.1
Assigning/Offering Suitable Employment Medical approval is needed in order to make a suitable IM/RTW placement. If required, a Physical Demand Analysis will be provided to the employee’s physician(s) so that they can give an opinion on the employee’s fitness to perform the work. Should an offer of suitable employment be made to the employee, the offer letter should state the following information: Specific job duties to be performed. Hours of the employment (these are important in the case of transitional employment where the hours may vary during placement).
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Length of placement (this will be noted and made clear to the employee). Offer will be signed by the employee and the branch manager or designate and will be forwarded to WCB. Once placed on an IM/RTW placement, the Safety Representative / Supervisor will monitor the progress of the employee and address any concerns immediately. 9.2
9.3
9.4
10.0
Refusal of Suitable Employment Offer Any refusal by an employee to participate in the Suitable Employment program shall be dealt with immediately. The reasons for not participating will be recorded and WCB will be notified immediately. Return to Regular Duties When confirmation of medical clearance to return to regular duties is received, the Corporate Health & Safety Coordinator or designate will inform WCB. The Supervisor or designate will continue to monitor the employee’s return to regular duties. List of Alternate Duties The following alternate duties are identified to accommodate an injured worker depending on his/her restrictions: Light duty belt work, e.g. lacing, putting cleats on belts or lagging a pulley. Provide guidance and/or practical training to junior employees (or new hires). This light duty will be available to senior and competent employees only Update (Material) Safety Data Sheets (MSDS) on-line, and prepare binders for all trucks. Light sanitation; cleaning up the shop floor and dusting. Organizing inventory including inventory counting. Training and/or retraining on safety materials Any other light duties that may be assigned by the supervisor or manager within the physician’s restrictions and limitations.
COMMUNICATION All levels of the workforce will be made aware of the specifics of the IM/RTW program and advised of the desired outcomes as follows: As part of the new hire orientation package Annual training for the first year to all levels of workforce; thereafter, a mandatory crew talk / refresher training on the importance of IM/RTW program each year. Reiterated to any worker who is injured in the workplace or when first aid is administered with possible modified duties. First Aid Attendants – re-fresher training on their roles and responsibilities for IM/RTW.
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The line of communication will be open throughout the worker’s absence; starting from the very first day of absence. For Lost Time Injuries, the worker will be contacted and advised of all their options. Belterra will have a strong and open line of communication throughout the IM/RTW program. This ethic will result in quicker and more efficient resolutions to worker injury or illness, and subsequent time off and return to work procedures. The ultimate goal is to ensure that injured or ill workers return back to work in the most efficient and healthiest manner possible. 11.0
GUIDELINES FOR MODIFIED WORK – NOC TABLE
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WorkSafeBC extracted table is nationally accepted and referenced throughout Canada as part of National Occupational Classification (NOC)
12.0
CORRESPONDING FORMS AND DOCUMENTS
No.
Document # Document Name
1
SEL 015
IM/RTW - Policy
2
SEL 015A
IM/RTW - Process
3
SEL 015B
IM/RTW - Program
4
FRM 019
IM/RTW - Offer letter of Suitable Employment
5
FRM 020
IM/RTW - First Aid Attendant checklist
6
FRM 020A
IM/RTW – Worker Instructions
7
FRM 020B
IM/RTW - Safety Representative OR Supervisor Checklist
8
FRM 020C
IM/RTW - Branch Manager IM RTW Coordinator Checklist
9
FRM 020D
IM/RTW – RETURN TO WORK PLAN
10
FRM 020E
IM/RTW – Communication Log
11
FRM 021
IM/RTW - Letter to Employees Physician
12
FRM 022
IM/RTW - Physicians Physical Assessment Report
13
FRM 023
IM/RTW – Medical Release Form
14
FRM 024
IM/RTW – Physical Demand Analysis
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DRUG & ALCOHOL POLICY & PROGRAM Document Identification
SEL 016
Page Number
1 of 24
Document First Created
Mar 22 - 2011
Implementation Date on Revised Document
April 20 - 2017
1.0
POLICY Belterra Corporation is committed to promoting a safe, healthy and productive work environment, and to maintaining the public’s trust and confidence. We recognize that the use of illegal drugs and the inappropriate use of alcohol and medications can adversely affect job performance, the work environment and the safety of our employees, and potentially, the general public. It can also place the integrity and safety of Company property and operations at risk. This Drug and Alcohol Policy and its related Guidelines are intended to communicate the standards and expectations associated with drug and alcohol use and to confirm the Company’s commitment to health and safety.
2.0
APPLICATION This Policy and its related Guidelines apply to all Company employees while they are engaged in Company business, working on or off Company premises, and operating Company vehicles and equipment. One of the tools used in this Program is Drug Testing. The Company recognizes that Drug Testing does not necessarily demonstrate impairment nor does it necessarily reveal a substance abuse problem or chemical dependency. A verified positive Drug test only means that a Drug or alcohol is in the donor’s system. The Company also realizes that substance dependency is considered to be a disability under the Human Rights Code and intends to comply with the requirements of the Code and any other applicable laws in the implementation of this Program. Unless otherwise stated, Drug testing will only be required of those Employees who work in Safety Sensitive Positions.
2.1
Pre-Employment Testing The Company will require that applicants for Safety Sensitive Positions undergo a Drug test after being given a conditional offer of employment with the Company. In the event of a positive test result, the steps laid out in section 14.0 of this Program will apply.
3.0
PROVISIONS To minimize the risk of unsafe and unsatisfactory performance due to drugs or alcohol, all employees are expected to report fit for work and remain fit for work throughout their workday or shift and when on scheduled call.
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The following are expressly prohibited while on Company business or premises:
The use, possession, distribution and offering for sale of drugs or drug paraphernalia. The unauthorized use, possession, distribution, offering for sale of beverage alcohol. Possession of prescribed medications not authorized for personal use. Reporting for duty with the presence in the body of alcohol or drugs above the accepted standards outlined in Belterra’s Drug and Alcohol Guidelines.
Various investigation and testing procedures outlined in the Guidelines may be used in support of this Policy. Belterra provides prevention, assessment, treatment and aftercare support for employees who suspect they have a substance dependency or an emerging alcohol or drug problem. Employees concerned about or experiencing alcohol and drug problems are encouraged to seek assistance from Belterra's Employee and Family Assistance Program (EFAP), their personal physician or appropriate community service before job performance is affected or violations occur. Disciplinary action up to and including termination will be taken for violations of this Policy and its related Guidelines.
4.0
GUIDELINES The purpose of these Guidelines is to promote health and wellness, support performance management and provide some practical tools for addressing inappropriate use of drugs and alcohol in the workplace. The Guidelines establish Belterra’s standards and expectations for ensuring employees report fit for work and remain fit for work while on Company business, on Company Premises, on Company Worksites, and when Scheduled On-Call. As a condition of employment each employee must abide by the terms of the Policy and Guidelines, as amended from time to time by the Company. The Company reserves the right to change, expand, reduce, amend or revise this Policy and Guidelines at any time, in its sole discretion, as it determines appropriate. Employees and contractors will be provided notice prior to these changes. Employees may be unable to comply with this Policy and Guidelines because they are addicted to a substance. Such employees are regarded as having a disability under human rights legislation and must be accommodated to the point of undue hardship by the Company. This does not mean that addicted individuals must be allowed to work while impaired. However, the Company may be required to facilitate a leave of absence for treatment and then a return to work with assurances that the addiction is under control. The Company acknowledges that it has a duty to accommodate employees who have a substance addiction and that it will accommodate such employees as it is legally required. The Policy and Guidelines are also subject to the provisions of any Collective Bargaining Agreements in force between the Company and any unions/or employee organizations to which its employees belong.
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APPLICABILITY The Policy and Guidelines apply to every Employee of the Company and any person applying for a job with the Company that is safety-sensitive. `
6.0
DEFINITIONS
Collection Site - refers to a facility engaged or set up in advance by Belterra to perform drug and/or alcohol testing.
Company - (for the purpose of the Policy and Guidelines) means Belterra Corporation and all of its Canadian affiliates and subsidiaries.
Company Business - refers to all business activities undertaken by employees and contractors in the course of the Company's operations, whether conducted on or off Company premises.
Company Premises - includes but is not restricted to all land, facilities, mobile equipment and vehicles owned, leased or otherwise directly controlled by the Company for the purpose of conducting Company business.
Company Worksites - includes any customer worksite to which employees have been assigned for the purpose of conducting Company business.
Drug - means any substance, including alcohol, illegal drugs and drug paraphernalia, or medications, the use of which has the potential to change or adversely affect the way a person thinks, feels or acts. For purposes of this Policy, drugs of concern are those that inhibit a worker’s ability to perform his or her job safely and productively, including the following:
Alcohol - means the intoxicating agent in alcoholic beverages, ethyl alcohol, or other low molecular weight alcohols including methyl and isopropyl.
Alcoholic Beverage or “Beverage Alcohol - refers to beer, wine and distilled spirit in a concentration of more than 0.5%.
“Illegal Drug - means any drug or substance that has been obtained illegally and the use, sale, possession, purchase or transfer of which is restricted or prohibited by local law (e.g. street drugs such as marijuana and cocaine). Drug Paraphernalia - refers to any equipment, product, or material that is modified for making, using, or concealing illegal drugs such as cocaine, heroin, marijuana, and methamphetamine, or to facilitate the improper use of legal drugs. Medication - refers to a drug obtained legally, either over-the-counter or through a doctor’s prescription. Employee - includes all regular full-time, part-time, temporary, seconded, casual and fixed-term employees on the Company payroll.
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Fit for Duty/Work - means that an individual is in a state (physical, mental, and emotional) which enables them to perform the assigned tasks competently and in a manner that does not threaten or endanger the safety or health of themselves or others. Management - means all persons who have supervisory responsibility over employees, whether or not on Company premises or Company worksites, and includes members of the Human Resources Department. Medical Review Officer or MRO - means a licensed physician with knowledge of substance abuse disorders and who has the ability to evaluate an employee’s positive test results. A MRO is responsible for receiving and reviewing laboratory results generated by an employer’s drug testing program and evaluating medical explanations for certain drug test results. Policy - refers to Belterra’s Drug and Alcohol Policy and its related Guidelines, as may be amended from time to time. Safety Sensitive Work - means any work that the impaired performance of which could endanger the individual performing the work, other employees, customers, their employees, the public, property, equipment and/or the environment. Safety Sensitive Position or SSP - means any position that engages in Safety Sensitive Work. This category includes any and all employees required to temporarily relieve in a safety-sensitive position, or who may perform the same duties from time to time.
Safety Sensitive Positions shall include employees working in safety sensitive environments and all persons working in the shop, field and warehouse. Scheduled On-Call - refers to specifically designed scheduling wherein the individual is assigned set times and dates where he or she can expect to be called in to work, and excludes situations where an individual’s position responsibilities results in the possibility that he or she could be called unexpectedly at any time.
Substance Abuse Professional or SAP - is an individual with knowledge of and clinical experience in the diagnosis and treatment of drug and alcohol related disorders. An employee who violates this Policy may be referred to an SAP to assess if he or she has a potential disability, and the SAP may make recommendations regarding education and treatment, and recommend a return-to-duty monitoring program, including unannounced testing.
Supervisor - means the individual accountable for a particular facility, department or area, including managers and others in supervisory positions that are directly responsible for the performance of individuals.
7.0
STANDARDS AND APPLICATIONS To minimize the risk of unsafe and unsatisfactory performance due to the use of Drugs and/or Alcohol, Employees are expected to comply with the following standards, and to report Fit for Duty and remain Fit for Duty throughout their workday. Failure to comply may result in disciplinary action up to and
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including termination. The Company acknowledges that it has a duty to accommodate Employees who suffer from a disability or dependency up to the point of undue hardship. All Employees who are Scheduled On-Call must remain Fit for Duty in compliance with these standards. If unexpected circumstances arise where an Employee is requested to perform unscheduled services while under the influence of Drugs and/or Alcohol that could prevent the Employee from working safely and/or breach the standards of this Policy, it is the responsibility of that Employee to decline the call. 7.1
7.2
7.2.1
Illegal Drugs: The following are prohibited while on Company Business, Company Premises and Company Worksites:
The use, possession, distribution, offering or sale of Illegal Drugs or Drug Paraphernalia;
The unauthorized possession of prescribed Medications without a legally obtained prescription;
Unauthorized distribution, offering or sale of prescription Medications (trafficking);
Reporting for work under the influence of Illegal Drugs; and
Presence in the body of Illegal Drugs as determined through the testing program.
Alcohol: Employees are expected to use Alcohol responsibly in those situations where it is permitted, and to report and remain Fit for Work in compliance with this Policy. The following are prohibited:
The use, distribution, offering for sale of Alcohol on designated Company Business, Company Premises or Company Worksites except as noted below;
Possession of open containers of Alcoholic Beverages on designated Company Business, Company Premises or Company Worksites except as noted below;
An Alcohol test result of .04% Blood Alcohol Concentration (BAC) or greater; or
Use of Alcohol within the first 8 hours after an incident or until tested or advised by the Company that a test is not required.
Alcohol Standards Are Subject To The Following Exceptions: Sealed containers of Alcoholic Beverages may be stored in vehicles parked on Company Premises and Company Worksites provided it is locked in the trunk of the vehicle or otherwise appropriately secured;
7.2.2
Sealed containers of Alcoholic Beverages may be transported or stored in vehicles provided, assigned or subsidized by the Company when not being used for Company Business, provided it is locked in the trunk of the vehicle or otherwise appropriately secured;
Employees May Use Alcohol: When on travel status, at a training event or seminar, or in any other similar business-related situation, provided:
The formal business or training is completed; They use Alcohol responsibly;
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They are not returning to work; and They are able to report to work, as required by their job requirements, Fit for Duty in compliance with the standards set in this Policy.
Responsible Alcohol use is permitted at Company sponsored social events. In case of Company related social activities appropriate regard must be taken for safety and wellbeing of the individuals present and the community. Social events held on Company property will not serve alcohol. Company social events, which involve consumption of Alcohol and are organized by Company representatives off Company property, must keep in mind the following:
Employees attend as a guest and are not to be performing work functions; Social events will be held in establishments which have their own liquor license and their own servers;
In the event that the Company sponsors events serving alcohol, alternate transportation arrangements shall be made to prevent the foreseeable risk that someone could be injured by impaired driving. The Company representative responsible for organizing the event will notify the bar staff that those persons who appear to be impaired are to be “cut off”;
7.3
The announcement of “last call” will be issued and the bar will be closed before the end of the function; In situations where impairment is suspected, alternative transportation will be made available.
Medications: Employees are expected to responsibly use prescribed and over-the-counter Medications. The intentional misuse of Medications (e.g. using the Medication not as it has been prescribed or directed by the pharmacy, using someone else’s prescription Medication, combining Medication and Alcohol use against direction) while on Company Business, Company Premises or Company Worksites, is prohibited. Medications of concern are those that inhibit or may inhibit an Employee's ability to perform their job safely and productively.
7.3.1
Employees Are Required To: Investigate (through their doctor or pharmacist) whether a Medication can affect their ability to work safely in a manner that does not endanger themselves or others;
Take appropriate action to minimize safety risk by advising Management of any need for modified duties if the Medication will affect their ability to work safely; and
Report any requirement for modified work to their Supervisor if they hold a Safety Sensitive Position, and follow any recommended course of action to minimize safety risk, which could include temporary reassignment if possible or leave, as appropriate to the situation.
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The Company reserves the right through the Company’s medical services provider, to confirm the nature and duration of modified work requirements with the treating physician, without any breach in medical confidentiality. 8.0
PREVENTION, ASSISTANCE, REHABILITATION AND AFTERCARE
8.1
Prevention: This Policy stresses the importance of prevention and early identification of potential problem situations. Employees are encouraged to access the Company Employee and Family Assistance Program (EFAP), their personal physician, or appropriate community services for help with a Drug and/or Alcohol problem, or any other problem that may be affecting work performance.
8.2
Assessment/Rehabilitation: The Company recognizes that Drug and Alcohol dependency are treatable illnesses and that early intervention greatly improves the probability of a lasting recovery. Individuals who suspect they have a substance dependency or an emerging Drug and/or Alcohol problem are encouraged to seek advice and to follow appropriate treatment promptly before job performance is affected or violations of this Policy occur. Employees that voluntarily seek help with a Drug and/or Alcohol problem will not be subject to disciplinary action. However, the help must be accessed prior to being notified that they must report for a test under this Policy, or prior to engaging in activities which may lead to disciplinary action under this Policy, up to and including termination. Accessing assistance or declaring a problem does not eliminate the requirement for maintenance of satisfactory performance levels.
8.3
Others: Where a medical professional, Substance Abuse Professional (SAP), or other counseling professional advises that there may be a risk that would prevent an Employee from doing his or her job safely, a medical work modification may be issued, and the Employee may be assigned to alternate duties at the discretion of the Company.
8.4
Aftercare: An Employee who completes primary treatment (e.g. residential or out-patient treatment) for Drug and/or Alcohol problems may be required to participate in an aftercare program when returning to duty in order to help them maintain recovery. The Employee may also be expected to enter into a written agreement, which will outline the conditions governing their return to the job and the consequences for failing to meet those conditions.
The written agreement will be documented using the Drug and Alcohol Return to Work Agreement (FRM 028). Confidentiality will be maintained except where limited disclosure is necessary for related health and safety concerns (e.g. where there is deemed to be a potential for risk to self, others or the Company). That is, only the information strictly limited to the level of functionality (e.g. if the Employee is Fit for Belterra Corporation – Safety Manual
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Duty and any restrictions that may apply) may be shared with Management for purposes of determining if the Employee is Fit for Duty, appropriate work accommodation, and/or work re-entry initiatives. 8.5
Investigative Procedures The normal process of job performance monitoring and counseling will continue to be emphasized. Through this process, Employees with apparent performance problems will be reminded that they should access assistance should a personal problem be affecting their job performance.
8.6
Responsible Escort Procedures: In all situations when there are reasonable grounds to believe an Employee is not Fit for Duty on Company Business, Company Premises or Company Worksites, responsible escort procedures will be followed. The Employee (with union representation where applicable) will be escorted to a safe and private place for an interview meeting. Where practicable, the Supervisor will engage a Human Resources representative or a second Supervisor on site to be present at the meeting with the Employee. The Employee will be given an opportunity to explain why he or she appears to be in a condition that is not Fit for Duty. If the Supervisor conducting the interview meeting still believes the Employee is in a condition that is not Fit for Duty (with confirmation of a Human Resources representative or a second Supervisor present at the meeting), then he or she may take any of the following actions:
Refer the Employee for medical attention if there are immediate medical concerns (to a health center, local hospital or clinic);
Refer the Employee for a Drug and/or Alcohol test, if there are reasonable grounds to believe Drug and/or Alcohol use may be a factor in the situation;
Provide transportation and escort to the Collection Site or hospital/clinic depending on the circumstances, and then provide Employee with transportation to the Employee’s place of residence or the care of another adult person.
In the alternative, where arrangements are made for a collection agent to attend the Collection Site, stay with the Employee until collection agent attends the Collection Site and then provide the Employee with transportation to the Employee’s place of residence or the care of another adult person.
The Employee may be temporarily removed from his or her duties or reassigned pending completion of any investigation. Depending on the test result, a Fit for Duty assessment may also be required before allowing the Employee to return to work. A request to submit to testing must be made outside the presence of other Employees, but should, where practicable, be made in the presence of a Human Resources representative or a second Supervisor. If the Employee refuses to be tested, then that Employee must be informed that his or her failure to do so is in violation of the Company’s Drug and Alcohol Policy and that the refusal may result in disciplinary action up to and including termination of his or her employment for just cause.
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A Supervisor may not physically restrain the Employee and prevent him or her from driving on public streets after being placed on a paid leave of absence for a suspected Drug and/or Alcohol-related offense. Utilize the following guidelines in front of a witness:
Offer the Employee a ride home.
Offer to call a relative for the Employee.
Tell the Employee that the Company will notify the police if the Employee attempts to drive in his or her condition.
If the Employee does drive away, then notify the police and tell them only the observed facts about the Employee’s appearance. DO NOT draw conclusions or state any opinions as to whether the Employee is under the influence of Drugs and/or Alcohol. If the information is available, give the police a description of the car, the location of the car and the license plate number.
Do not physically detain the Employee. Drug and Alcohol testing must be done immediately. Take note that tests for Alcohol are not reliable after 8 hours and tests for Drugs are not reliable after 32 hours. No collection attempts will be made beyond these times. 9.0
DRUG AND ALCOHOL TESTING PROTOCOLS
Alcohol tests will be administered by a calibrated breath-testing device with a printout of test results. If a breath-testing device is not available, a saliva specimen may be collected for Alcohol testing. Where possible, positive saliva should be confirmed by Breathing Alcohol Technician (BAT) Drug tests will be administered by a certified occupational testing service laboratory using construction industry Canadian Model for Providing a Safe Workplace standards set out for testing and will allow for verification testing if required. Regardless of the type of test or method, chain of custody protocols must be followed to ensure samples are collected and handled in a manner that allows for accurate analysis. Alcohol and Drug test lab results are released directly to the designated Human Resources representative. Except for the release of information in accordance with this Policy and in situations affecting the health and safety of workers and the public, results of all testing will be kept confidential. Chain of custody protocols is developed by the service providers engaged by the Company to collect and test samples. Chain of Custody protocols will not vary and remain consistent to ensure accuracy and legal defensibility. Protocols will be as following:
Proper identification of the individual being tested (e.g. by photo identification).
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Steps to inform the individual being tested about the testing process.
Secure testing methods and collection of samples to avoid tampering and contamination.
Collection of samples within appropriate time limits for the substances being collected.(In postaccident and reasonable cause testing situations, samples must be collected immediately after the triggering incident, but collection attempts will end 8 hours after the incident for an Alcohol test, and 32 hours after the incident for a Drug test.)
Verification that the samples collected were provided by the individual whose name is on them.
Appropriate handling and communication of results in compliance with this Policy and applicable privacy legislation.
Testing will take place in Canada. Confirmed positive test results will be reviewed by a qualified Medical Review Officer (MRO) who will discuss the result with the Employee in an effort to determine whether a positive test could have resulted from the legitimate use of Medications or other medical explanations. The Employee concerned will be given an opportunity to explain the finding to the MRO who will then determine whether the result will be reported to the Company as a negative, a verified positive, or as a safety advisory. 9.1
Positive Testing Results A positive Alcohol test will be one in which the Blood Alcohol Concentration (BAC) is at or above .04%. A positive Drug test is one in which the amount of Drug in the sample identified by the confirmation test is at or exceeds the cut-off levels established by the construction industry Canadian Model for Providing a Safe Workplace standards for workplace testing programs . In certain situations, Drug testing may include other drugs as identified as unique to particular requirements. Before additions can be made to a testing program, the benefits and objectives of the additions must be carefully considered, and a lab qualified to complete the testing must be contracted and advised of the Company's cutoff levels for the newly added drugs. When urine or an oral fluid test is conducted in accordance with this Policy and is verified as positive, the individual who has been tested may request the MRO to direct the sample to be tested by an equally accredited laboratory of that individual's choice within 72 hours of receiving his or her results. Any positive test result will be considered a violation of this Policy, whether or not the Drugs and/or Alcohol were actually consumed on Company Business, Company Premises, or Company Worksites. Failure to report directly for a test, refusal to submit to a test, refusal to agree to disclosure of a test result to Management or an attempt to tamper with a test sample are grounds for disciplinary action up to and including termination.
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Document Identification 9.2
SEL 016
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Negative Testing Results If the Employee has a negative test result, Management shall immediately notify the Employee and advise him or her of the negative test result. The Employee returns to work if Fit for Duty. The Employee is also to be advised that their return to work is subject to dealing with behavioral or performance problems that resulted in the testing. Supervisor may then deal with the performance or behavior problems as not related to Drugs and/or Alcohol. In the normal course, this may involve no action, a warning, or more serious disciplinary consequences up to and including termination. Accommodation of other disabilities, if such exist, may be appropriate. Even when test results are negative, depending on the circumstances, there is the possibility that the Employee has a Drug and/or Alcohol problem. The Employee should be allowed to self-identify as having a problem with an addiction. In such circumstances the Employee shall be treated in the same manner as any other Employee who self-identifies a disability. Where Management has reasonable cause or reasonable suspicion again in the future, repeat the steps in this procedure. However, if the results return negative again, discuss with Human Resources whether there are sufficient grounds to believe that the Employee is unfit for his or her regular duties on the basis that, whatever the reason, the Employee appears to pose a health or safety threat either personally or to others.
9.3
Drug and Alcohol Testing All Employees will be subject to testing in accordance with the testing protocols as outlined in the following circumstances:
9.3.1
Pre-Employment and Pre-Assignment Testing’s: Pre-Employment Testing (new hire) and Pre-Assignment Testing (existing Employee) for Safety Sensitive Positions in branch locations with active customer requirements for Pre-access Testing. New hires requiring Pre-Employment Testing may not be assigned any Safety Sensitive Work until such time as the testing results are known. All applicable individuals offered Safety Sensitive Positions must pass a Drug and Alcohol test as a condition of employment for that position, whether as a condition of hire for a new Employee or as a result of a change in position for an existing Employee. Failure to pass the test or refusal to participate in the testing process means the applicant is not eligible for the Safety Sensitive Position (as per Belterra’s Critical Task List) – FRM 045) Reference section 14.0.The applicant may reapply for another Safety Sensitive Position in the future, subject to the requirement to pass a pre-employment or pre-assignment Drug and Alcohol test. The applicant may also be considered for other positions for which he or she is qualified.
9.3.2
Pre-access Testing: From time to time it may be necessary for the Company to meet a client or customer’s Drug testing requirements (which may differ from those outlined in this Program), in order to qualify for work and
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get access to their work sites. Prior to agreeing to do so, the Company will evaluate the requirements, then take appropriate actions as deemed necessary. 9.3.3
Reasonable Cause: Drug and/or Alcohol testing will be required whenever the Company has reasonable grounds to believe that the actions, appearance or conduct of an Employee while on duty are indicative of the use of Drugs and/or Alcohol. The decision to test shall be made by a Supervisor (where practicable, the Supervisor will engage a Human Resources representative or a second Supervisor on site to confirm the assessment of the Employee’s actions, appearance, and conduct, e.g. jointly present at private meeting with Employee). Where applicable, the union or employee organization shall be notified. The referral for a test will be based on specific, personal observations resulting from, but not limited to, such indicators as:
9.3.4
Observed use or evidence of use of a substance (e.g. smell of Alcohol). Erratic or atypical behavior of the Employee (e.g. lack of balance, unsteady or staggered walk, muscle twitching, difficulty focusing eyes, uncoordinated movement of body and hands, memory loss, disorientation, or drowsiness). Changes in the physical appearance of the Employee (e.g. face/cheeks flushed, face sallow, red, watery or glassy eyes, dilated or constricted pupils). Changes in the behavior of the Employee. Changes in the speech patterns of the Employee (e.g. slurred speech). Additional indicators as outlined in the Reasonable Cause and Post Incident Drug and Alcohol Testing Referral Checklist (FRM 025).
Post Incident: Post Incident Testing for Drugs will not be required unless it has been determined that an individual’s actions did or could have contributed to the incident and the incident in question involved. Employees will be subject to Post Incident Testing’s for Drugs in accordance with the preceding criteria. Because post Incident Testing is an investigative procedure, testing is required even in the absence of direct evidence or suspicion of Drug use. The decision to refer an Employee for a test will be made by the Supervisor investigating the incident (where practicable, the Supervisor will consult with a Human Resources representative or a second Supervisor). Where applicable, the union or employee organization shall be notified. An incident (within the significant category) includes, but is not limited to:
A fatality or serious personal injury to any individual; An environmental accident with significant implications;
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Significant loss or damage to any property, equipment or vehicles, including the estimated property damage, the cost of clean-up and recovery, and the cost of lost product with a total value of $450.00 or more ;
Emergency shutdown of a facility or part thereof;
Possible exposure to legal action or liability for the Company; or
A near-miss incident that, in the Company’s opinion, may have resulted in any of the above.
In the case of an incident, the following procedures apply:
Employees referred for Drug and/or Alcohol testing will only be those who are identified, with reasonable grounds, as having been directly involved in the chain of acts or omissions leading up to the incident;
If the Supervisor investigating the incident determines there are no reasonable grounds to conclude that the use of Drugs and/or Alcohol by the Employee may have contributed to the incident, then Drug and/or Alcohol Testing will not be required;
Employees to be tested are not allowed to consume Alcohol or use Drugs, except prescribed Medications according to the prescription, until after the test has been completed, or until they are advised a test is not required;
Employees are obliged to report the incident to their immediate Supervisor as soon as possible following an incident; and Employees are expected to participate fully in any subsequent investigation. 9.3.5
Return to Duty – Post Violation: In those situations where employment is continued after a Policy violation where an Employee tested positive, the Employee may be required to pass a return to duty test and may be subject to unannounced testing (as a condition of continued employment) for a period to be determined by the Company in consultation with a Substance Abuse Professional.
9.3.6
Return to Duty - Post Treatment: Any Employee assuming duties after treatment for a Drug and/or Alcohol problem may be required to pass a return to duty test. In addition, he or she may be subject to unannounced testing with a casespecific program designed to support his or her ongoing recovery. The need for unannounced testing will be determined by the Company in consultation with a Substance Abuse Professional.
9.3.7
Failure or Refusal to Test: The following are violations of this Policy:
Failure to report directly for a test;
Refusal to submit to a test;
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Refusal to agree to disclosure of a test result to the Company; and
A confirmed attempt to tamper with a test sample.
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Compliance with the Program, including acceptance of Drug testing, is a condition of continued employment with the company. Refusal to be tested will be viewed as a failure to comply with Company policy and a breach of the program. Such a refusal will result in the Employee being referred to an SAP for assessment and, depending on the facts of each case (including the nature of the breach, the existence of prior violations, the seriousness of the breach, and the Employee’s own efforts to correct the situation), could lead to a treatment recommendation, a requirement to attend educational sessions, or to a variety of progressive disciplinary measures by the Company up to and including termination of employment for cause.
10.0 COMMERCIAL MOTOR VEHICLE DRIVERS THAT DRIVE IN THE USA Any Employees who drive a commercial motor vehicle requiring a commercial driver’s license that drive into the United States will be subject to Drug and Alcohol testing standards that have been set by the United States Department of Transportation. 10.1
Documentation: In a test referral situation, the following documentation must be completed as soon as possible (within 24 hours): Reasonable Cause and Post Incident Drug and Alcohol Test Referral Checklist (FRM 025) Reasonable Cause Drug and Alcohol Testing Referral Form or the Post Incident Drug and Alcohol Test Referral Form (FRM 026 and FRM 027)
11.0 REASONABLE GROUNDS SEARCHES The Company reserves the right to investigate any situation when there are reasonable grounds to believe that Drugs and/or Alcohol are present on Company Premises or Company Worksites (including Employee lockers and lunch buckets), in violation of this Policy. Supervisors are responsible for identifying situations where a search is justified based on a combination of indicators which could include behavior, odor, or presence of Drug Paraphernalia. The Supervisor will be responsible for advising his or her manager of the situation, who, in consultation with the Union or employee organization if applicable, will make the decision as to whether to initiate a search. Seizure and future control of any Alcohol, Drugs, or Drug Paraphernalia will be determined in consultation with Management personnel, who will also advise whether law enforcement agencies will be involved.
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12.0 LOSS OF LICENSE / IMPARED DRIVING CHARGE All Employees who operate a motor vehicle on behalf of the Company are required to maintain a valid driver’s license. Any loss of license must be reported to the Employee’s Supervisor, and the Employee will no longer be qualified to drive on behalf of the Company outside of Company Premises. Employees must inform their Supervisor immediately if they have been charged or convicted for an impaired driving offense while operating a Company vehicle or driving on behalf of the Company. Failure to report the charge or conviction will be grounds for disciplinary action up to and including termination of employment.
13.0 CONSEQUENCES OF A POLICY VIOLATION 13.1
General Procedures: Any violation of the provisions of this Policy may result in disciplinary action up to and including termination of employment. In all situations, an investigation may be conducted and documented to verify that a Policy violation has occurred. Therefore, Management has the authority and discretion to suspend any Employee who is believed to be involved in an incident that could lead to disciplinary action pending the results of the investigation. The appropriate action in a particular case depends on the nature and severity of the Policy violation and the circumstances surrounding the situation. At all times, however, the Company recognizes its obligation to accommodate an Employee with a disability or dependency to the point of undue hardship.
14.0 CONDITIONS OF CONTINUED EMPLOYMENT For Potential Employees If an applicant tests positive and can establish that he/she suffers from a substance related disability, they will be informed that the conditional offer of employment will be honored by the Company provided they submit to the requirements of this Program. If the applicant agrees, he/she will be required to sign a Conditions of Employment – Potential Employees (FRM 028A)- an agreement which allows the Company to accommodate the individual knowing that he/she is not refusing treatment where required), and will be contacted for an interview by a SAP. This interview will determine whether the applicant requires assistance in resolving problems with substance misuse. If after the evaluation by the SAP, the Company is advised that the applicant needs assistance, the applicant will be required to complete the education, assistance or treatment program recommended by the SAP prior to attending at the work site. In cases where the applicant tests positive but is advised by the Qualified Program Administrator following an SAP interview with the applicant, that the applicant does not need any such assistance and is not suffering from a disability, the Company will review its conditional offer of employment and determine on the individual circumstances of each case, whether the conditions for employment have been met or not. Belterra Corporation – Safety Manual
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For Current Employees: Any current employee who has a positive Drug and/or Alcohol test result will be temporarily removed from duties or reassigned pending assessment results and recommendations from a SAP. Employees who have a positive test result will be required to sign a Condition of Employment – Current employees (FRM 028B) and submit to an assessment by a SAP who will determine whether the employee requires assistance in resolving problems with substance misuse. If after the evaluation by the SAP, the Company is advised that the employee needs assistance, the employee will be required to complete the education, assistance or treatment program recommended by the SAP before returning to work. In cases where the employee tests positive but is advised by the Qualified Program Administrator following an SAP interview with the employee, that the employee does not need any such assistance and is not suffering from a disability, the Company will apply appropriate disciplinary measures, which includes up to the termination of employment. The Company will follow any monitoring programs recommended by the SAP. Failure on the employee’s part to meet the requirements of the agreement during the monitoring period may be grounds for termination of employment. The cost of assessment by a SAP and any subsequent rehabilitation and other related services will be the full responsibility of the applicant / employee.
15.0 OFF-DUTY SITUATIONS In addition to the above, the Company may investigate any situation where off the job actions involving Alcohol and/or Drugs may have direct implications for the workplace, and will take appropriate action under the circumstances.
16.0 IMPAIRING MEDICATION INCLUDING MEDICINAL MARIJUANA Is any impairing effect prescription including medical Marijuana, over the counter medications, mind altering synthetic or designer drugs or other substance which may have an effect on performance of safety sensitive duties. These include medicinal and recreational Marijuana; the use of which the company requirements and safety reasons in-line with this drug-free workplace program is unable to accommodate. If the fact that an individual is taking or using an impairing effect medication or substance is not disclosed pre-duty by a safety-sensitive individual, and the individual tests positive, or is otherwise determined to be taking or using such, or is determined by the MRO to be a potential safety risk due to taking or using an impairing effect medication or substance, that individual will be subject to discipline, up to and including termination
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17.0 RESPONSIBILITIES All Belterra Employees and contractors covered by this Program share a legal and moral duty under the “Belterra Fit for Duty Program” and applicable occupational health and safety legislation, to ensure its successful implementation for the safety and wellbeing of all. This includes the duty to identify and report all safety issues and breaches of the program to the Company. 17.1
Employer Responsibilities: An employer is required by law to provide a safe workplace and safe systems of work, which includes the elimination of known hazards in the workplace. Part of that duty of care includes taking reasonable precautions to ensure that all Employees on Company property and customer sites are in a fit condition to work so as to minimize risks both to themselves and others.
17.2
Employees Responsibilities: Employees are expected to perform their job in a safe manner consistent with established Company policies. In addition, it is expected that Employees will:
Read and understand this Policy and their responsibilities under it;
Report Fit for Duty for any and all scheduled assignments and remain Fit for Duty while on Company Business, Company Premises and Company Worksites;
Seek advice and follow appropriate treatment if they have a current or emerging problem, and follow recommended monitoring programs after attending treatment;
Co-operate with any work modification related to safety concerns;
Intervene as appropriate to encourage a co-worker to access assistance before a Drug and/or Alcohol problem impacts performance or safety; and
Co-operate with the implementation of this Policy and with an investigation into a violation of this Policy, including any request to participate in the testing program as and when required to do so under this Policy.
Because all individuals working for the Company have a shared responsibility for workplace safety, Employees are encouraged to look out for other Employees or visitors in terms of being Fit for Duty. They are expected to take appropriate action to ensure no individual remains in an unfit condition on Company Business, Company Premises or Company Worksites, such that they may endanger themselves or others, by ensuring their Supervisor or another member of Management is advised of the situation. 17.3
Senior Management Responsibilities: The senior management of the Company will be responsible for ensuring the adoption and implementation of this Program including:
Company Wide Implementation:
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Ensure that frontline managers and any contractors they may oversee or audit understand and implement the Program in all their areas of responsibility.
17.4
Provision Of Resources: Ensure that adequate resources are allocated for the education, training, counseling and other requirements of the program throughout the Company’s offices and operations.
Supervisors Responsibilities: Actively engaging in training activities;
Understanding this Policy and all facets of implementation of supporting processes;
Applying this Policy in a consistent manner;
Ensuring ongoing performance management to promote safe operations and effectiveness of the program;
Guiding Employees who seek assistance for a problem to appropriate resources (e.g. the Employee and Family Assistance Program or community services) while maintaining confidentiality as may be appropriate under the circumstances;
Taking appropriate steps to investigate any violation of the standards set out above; Documenting the situation as soon as possible, within 24 hours (forms provided);
Making referrals for a Drug and Alcohol test in a post-accident or reasonable cause situation, as and when required to do so under this Policy;
Involving Human Resources, as required;
Involving the union or employee organization, as required;
Ensuring that no disciplinary action is taken without the involvement of Human Resources or the Legal Department.
Where Human Resources are not available, Branch Managers will be Designated Human Resources representatives at each site and will support carrying out this Policy. The Company may, at its discretion, designate other Employees as responsible to administer all or part of the Policy. 17.5
Human Resources Responsibilities:
Resolving any questions regarding the interpretation of this Policy;
Supporting Supervisors in meeting their responsibilities;
Coordinating delivery of Employee education and Supervisor/Management training programs;
Supporting and assisting any Employee who seeks assistance for a problem;
Assisting Management in any investigation or meeting, in the development of any performance improvement plan, and the determination and administration of any disciplinary action;
Overseeing implementation of modified work, return to work agreements, or similar accommodation situations; and
Receiving results from lab testing and communicating them to Supervisor.
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18.0 CONFIDENTIALITY AND PRIVACY Confidentiality will be maintained to respect the personal privacy of individual Employees and to secure the integrity of any investigation. Consequently, information concerning the basis for any decision to investigate any alleged impairment of Drugs and/or Alcohol, the results of the investigation, the results of any Drug and/or Alcohol test, related medical records, or any individual's participation in a Drug and/or Alcohol rehabilitation program shall remain confidential. Such information will be only be accessible to Company personnel on a strict need-to-know basis. Medical information will be handled (including collection, use, disclosure, storage and retention) in compliance with all applicable legislation. Note: In order to protect the confidentiality of the test results, all health assessment information must not be kept with the Employee’s personnel file.
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19.0 DRUG AND ALCOHOL SUPERVISORS REASONABLE CAUSE FLOWCHART Supervisor questions the Fitness for Duty of Employee Supervisor investigates situation. Review with HR or 2nd Supervisor. Gives Employee opportunity to explain.
Use Reasonable cause and Post Incident Testing Referral Checklist
( union or employee organization may need to be involved in the process)
Decision required ASAP for reasonable grounds testing ? Medical problem Not Drug and/or Alcohol related
No requirement for assessment or a test
Drug and Alcohol related (possible Policy violation) Arrange for immediate testing Notify HR Representative Drug test must be completed within 32 hours Alcohol test must be completed within 8 hours
Transport to hospital or medical aid
Note situation for future reference
Employee willing to commit to testing ? No
Yes
Employee informed that his or her failure to do so is in violation of the company policy and that refusal may result in disciplinary action up to an including termination of employment for just cause
Agrees to test ?
Yes
Escort to Collection Site OR stay with Employee until collection agent arrives
No
Formal Referral to Human Resources Representative
Sample collected for Drug and/or Alcohol Positive Negative
Employee receives a responsible escort to safe person or location
When Fit for Duty, return Employee to work (investigation may still involve medical assessment)
Formal Referral to Human Resources Representative
Complete Reasonable Cause Drug and Alcohol Test Referral Form
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20.0 DRUG AND ALCOHOL SUPERVISORS POST INCIDENT FLOWCHART Supervisor questions the Post Incident Fitness for Duty of Employee Does the employee require immediate medical attention or transport to medical aid ? No
Yes
Escort Employee to Medical Aid
No
Drug and Alcohol related (possible Policy violation)
Will medical aid exceed the 8 hours/alcohol or 32 hours drug timelines ? Yes
Arrange for immediate testing Notify HR Representative Drug test must be completed within 32 hours Alcohol test must be completed within 8 hours
Request medical aid to collect sample for Drug and Alcohol testing as per collection agent and company policy
Employee willing to commit to testing ? No
Yes
Employee informed that his or her failure to do so is in violation of the company policy and that refusal may result in disciplinary action up to an including termination of employment for just cause
Agrees to test ?
Yes
Escort to Collection Site OR stay with Employee until collection agent arrives
No
Formal Referral to Human Resources Representative
Sample collected for Drug and/or Alcohol testing Positive Negative
Employee receives a responsible escort to safe person or location
When Fit for Duty, return Employee to work (investigation may still involve medical assessment)
Formal Referral to Human Resources Representative
Complete Post Incident Drug and Alcohol Test Referral Form
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21.0 DRUG AND ALCOHOL TEST RESULT FLOWCHART
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22.0 CONTACT INFORMATION FOR COMPANY CONDUCTING DRUG & ALCOHOL TESTING’S LOCATION
CONTACT INFORATION
Delta
1st Choice: 1100 Melville Street, Vancouver, BC 2nd Choice: 19237 122A Avenue, Pitt Meadows, BC 3rd Choice: 8207 Swenson Way, Delta, BC After Hours: Services provided at - Option 3
Nanaimo
1st Choice: 2349 East Wellington Road, Nanaimo, BC 2nd Choice: 149 Ingram Street, Duncan, BC After Hours: 1-800-440-0023 Option 2
Kamloops
1st Choice: 635 Victoria Street, Kamloops, BC 2nd Choice: 1103 12th Street, Kamloops, After Hours: 1-800-440-0023 Option 2
Kelowna
1st Choice: 1715 Dickson Avenue, Kelowna, BC 2nd Choice: 3907 27th Street, Vernon BC. After Hours: 1-800-440-0023 Option 3
Prince George
Edmonton
Calgary
1st Choice: 1310 5 Avenue, Prince George, BC 2nd choice: 1652 Quinn Street, Prince George , BC After Hours: 1-800-440-0023 Option 3 1st Choice: 4808 87 Street, Edmonton, AB 13419 Fort Road North West, Edmonton, AB 2nd Choice: 80 Chippewa Road, Sherwood Park, AB 3rd Choice: 10836 170 Street, Edmonton, AB After Hours: 1-800-440-0023 Option 3 8228 Macleod Trail South East, Calgary, AB 1935 32 A Avenue, North East, Calgary, 30 Glendeer Circle South East, Calgary, AB After Hours: 0023 Option 3
Grand Prairie
10126-97 Ave, Unit 205, Grand Central Station Building, Grand Prairie, AB After Hours: 1-800-440-0023 Option 3
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1st Choice: 648 Sequier Street, Thunder Bay, ON 2nd Choice: 146 Court Street, South Thunder Bay, ON After Hours: 1-800-440-0023 Option 3
Brantford
Mobile Unit out of Brantford 24/7 1st Choice: 1119 Fennell Avenue East, Hamilton, 2nd Choice: 130 Wilson Street, Hamilton, 631 Queenston Road, Hamilton, ON. After Hours: 1-800-440-0023 Option 3
Sault Ste. Marie
1st Choice: 163 East Street, Sault Ste. Marie, 2nd Choice: 80 Second Line West, Sault Ste. Marie, After Hours: 1-800-440-0023 Option 2
Timmins
1st Choice: 119 Pine Street South, Timmins, ON 2nd Choice: 425 Algonquin Boulevard East, Timmins, ON After Hours: 1-800-440-0023 Option 3
Winnipeg
1st Choice: 1661 Portage Avenue, Winnipeg, MB. 2nd Choice: 369 Tache Avenue, Winnipeg, MB 3rd Choice: 96 Drake Boulevard, Winnipeg, MB. After Hours: 1-800-440-0023 Option 3
Terrebonne
1st Choice: 500 Sherbrooke West, Montreal, QC 2nd Choice: 1900 Des Recollects Boulevard, Trois-Rivieres, QC 3rd Choice: 4105-F Matte Boulevard Brossard, QC 4th Choice: 4850 Dobrin Street, Ville St – Lauren,
After Hours: 1-800-440-0023 Option 3
Saskatoon
1st Choice: 2155 Airport Drive East, Saskatoon, SK 2nd Choice: 300 Confederation Drive, Saskatoon, SK 3rd Choice: 335 Packham Avenue, Saskatoon, SK 3118 Laurier Drive, Saskatoon,
After Hours: 1-800-440-0023 Option 3
Regina
1st Choice: 1771 Rose Street, Regina, SK 2nd Choice: 2050 Broad Street, Regina, SK 3rd Choice: 372 University Park Drive, Regina, SK After Hours: 1-800-440-0023 Option 3
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WORKPLACE VIOLENCE POLICY Document Identification
SEL 017
Page Number
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Document First Created
Mar 22 - 2011
Implementation Date on Revised Document
April 20 - 2017
POLICY The management of Belterra Corporation is committed to the prevention of workplace violence and is ultimately responsible for worker health and safety. We will take whatever steps are reasonable to protect our workers from workplace violence from all sources, including from strangers, customers, and other workers. Workplace violence is defined as: the exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury to the worker; an attempt to exercise physical force against a worker, in a workplace, that could cause physical injury to a worker; a statement or behavior that is reasonable for a worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker. This policy applies to all Belterra employees, including permanent, temporary or casual employees, as well as independent contractors. This policy applies wherever Belterra’s business or work-related activities are conducted (including washrooms, lunchrooms, or company vehicles), and includes work-related social functions, conferences and training, and work assignments outside of Belterra’s premises. There is a Workplace Violence, Bullying & Harassment Program that implements this policy. It includes measures and procedures to protect workers from workplace violence, a means of summoning immediate assistance and a process for workers to report incidents, or raise concerns, and information about how incidents and complaints will be investigated and/or dealt with. Belterra will ensure this policy and the supporting program are implemented and maintained and that all workers and supervisors have the appropriate information and instruction to protect them from violence in the workplace. Every worker must work in compliance with this policy and the supporting procedure. Any employee or independent contractor who engages in workplace violent conduct may be subject to criminal prosecution and shall be subject to discipline, up to and including termination of employment or contract. The Company’s Workplace Violence Policy will be reviewed every year.
-----------------------------------------Janice Stasiuk – Chief Executive Officer
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WORKPLACE BULLYING & HARASSMENT POLICY Document Identification
SEL 017A
Page Number
1 of 1
Document Creation Date
June 1, 2010
Implementation Date June 1, 2010
POLICY Every employee is entitled to employment free of harassment. The management of Belterra Corporation is committed to making every reasonable practicable effort to ensure that no worker is subjected to harassment. This policy applies to all Belterra employees, including permanent, temporary or casual employees, as well as independent contractors. This policy applies wherever Belterra’s business or work-related activities are conducted (including washrooms, lunchrooms, or company vehicles), and includes work-related social functions, conferences and training, and work assignments outside of Belterra’s premises. This policy also applies to conduct by employees outside of the workplace when one or more of Belterra’s employees are the target of bullying and harassment (i.e. cyber-bullying). Bullying and harassment is defined as including but not limited to: any inappropriate conduct, comment, display, action or gesture by a person that: is made on the basis of race, creed, religion, color, sex, sexual orientation, marital status, family status, disability, physical size or weight, age, nationality, ancestry or place of origin; or adversely affects the worker’s psychological or physical well-being and that the person knows or ought reasonably to know would cause a worker to be humiliated or intimidated (sometimes referred to as personal harassment); and constitutes a threat to the health or safety of the worker. Sexual harassment, which is conduct, comment, gesture or contact of a sexual nature that is offensive, unsolicited or unwelcome, is also prohibited. Bullying and harassment excludes any reasonable action taken by an employer or supervisor relating to the management and direction of workers or the place of employment Employees must: not engage in the bullying and harassment of other employees, in person or on social media/email; report if bullying and harassment is observed or experienced; and comply with Belterra’s policies and procedures on bullying and harassment There is a Workplace Violence, Bullying & Harassment Program that implements this policy. It includes a process for workers to report incidents, or raise concerns, and information about how incidents and complaints will be investigated and/or dealt with. Any employee or independent contractor who engages in workplace bullying and harassment shall be subject to discipline, up to and including termination of employment or contract. The Company’s Workplace Bullying & Harassment Policy will be reviewed every year.
-----------------------------------------Janice Stasiuk – Chief Executive Officer
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WORKPLACE VIOLENCE, BULLYING & HARASSMENT PROGRAM Document Identification
SEL 017B
Page Number
Document Creation Date
January 1, 2013
Implementation Date July 1, 2012
1.0
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PURPOSE Belterra Corporation is committed to a work environment that is free of violence, bullying and harassment, and one in which all individuals are treated with respect and dignity. This Workplace Violence, Bullying and Harassment Program has been established to provide a clear statement on (a) the definition of workplace violence, and what does and what does not constitute bullying and harassment (b) roles and responsibilities of Belterra’s supervisors and employees in addressing and preventing workplace violence, bullying and harassment, (c) the process for reporting violence, bullying and harassment; and (d) the process for responding to and investigating reports of violence, bullying and harassment.
2.0
DEFINITIONS
2.1
WORKPLACE VIOLENCE Workplace violence is defined as: the exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury to the worker; an attempt to exercise physical force against a worker, in a workplace, that could cause physical injury to a worker; a statement or behavior that is reasonable for a worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker.
2.2
BULLYING AND HARASSMENT Bullying and harassment is defined as including but not limited to: (a) any inappropriate conduct or comment by a person towards a worker that the person knew or reasonably ought to have known would cause that worker to be humiliated or intimidated, but (b) excluding any reasonable action taken by an employer or supervisor relating to the management and direction of workers or the place of employment.
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Document Creation Date
January 1, 2013
Implementation Date July 1, 2012
Examples of bullying and harassment include, but are not limited to: o verbal aggression (including yelling and insults) o personal attacks, name calling o harmful hazing or initiation practices o vandalizing personal belongings o spreading malicious rumors o other intimidating or humiliating behavior Workplace bullying and harassment usually consists of repeated incidents or a pattern of behavior that is intended to intimidate, offend, belittle or humiliate a particular person or group of people. Lack of intent is not an excuse if the bully ought to have known the behavior would cause the victim to be humiliated or intimidated. Bullying and harassment can also consist of a single traumatic incident . Workplace bullying and harassment does not include the exercise of management rights to assign additional work, to hold employees accountable for their performance through performance improvement or corrective action plans, and impose justifiable discipline. Also, not every instance of workplace conflict or differences of opinion is bullying and harassment.
2.3
SEXUAL HARASSMENT Workplace harassment also includes sexual harassment. Sexual harassment is defined to mean any "unwelcome conduct of a sexual nature that detrimentally affects the work environment or leads to adverse job related consequences for the victims of the harassment. By requiring an employee, male or female, to contend with unwelcome sexual actions or explicit sexual demands, sexual harassment in the workplace attacks the dignity and self-respect of the victim both as an employee and as a human being."
2.4
COMPLAINANT The Complainant is the individual making a complaint of violence, bullying and/or harassment against another individual who the Complainant believes has engaged in, or is currently engaging in, violent, and/or bullying and harassing behaviors against the Complainant.
2.5
RESPONDENT The Respondent is the individual that the Complainant has made a complaint against.
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3.0
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WORKPLACE VIOLENCE RISK ASSESMENTS Belterra employees perform a number of activities that may increase the risk of workplace violence. These include: o Use of a vehicle (mobile workplace) o Working alone or with just a few people o Working late at night or early in the morning o Working in remote or unknown areas Belterra Corp. proactively assesses the risk of workplace violence in all workplace environments and will re-assess as often as necessary to protect employees from workplace violence. Assessments for workplaces include the nature of the workplace, the type of work or the conditions of work.
4.0
PROCEDURES TO CONTROL RISKS OF WORKPLACE VIOLENCE
4.1
COMMUNICATION DEVICES, TELEPHONE, OR PORTABLE CELL PHONE Your workplace may include a land-line telephone, portable cell phone or other mobile device that is used to communicate. You must be familiar with the communications system available and ensure that you know the number to call for emergency assistance.
5.0
PROCEDURES WHEN VIOLENCE IS IMMINENT OR IN PROGRESS
5.1
WHEN A VIOLENT SITUATION OCCURS OR IS IMMINENT Call 911 for emergency situations. Police or emergency responders will assist immediately. Call your immediate manager or supervisor if feasible after calling 911. If you are at risk, remain calm, try to withdraw from the violent individual and seek an immediate safe location. Any violent actions committed by Belterra employees, employees of the client, or members of the public will be prosecuted under the Criminal Code of Canada or as appropriate. Belterra intends to use reasonable legal, managerial, administrative, and disciplinary procedures to secure the workplace from violence and to reasonably protect employees and members of the public.
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6.0
VIOLENCE, BULLYING AND HARASSMENT REPORTING PROCEDURE
6.1
WHAT TO DO IF YOU OBSERVE, OR BELIEVE YOU ARE THE VICTIM OF VIOLENCE, BULLYING AND HARASSMENT If you believe that you are the victim of violence, bullying and/or harassment, including sexual harassment, the first thing you should do is tell the person to stop. Do so as soon as you receive any unwelcome comments or conduct. If violence is imminent or in progress, please follow section 5.0 Procedures When Violence is Imminent or in Progress. Some of the things you can say that might stop the behavior include: o “Please stop doing or saying…” o “It makes me uncomfortable when you…” o “I don’t find it funny when you…” If your attempts to stop the behavior have not been successful and/or if you fear reprisal, then you should report the incident(s). Employees who become aware of situations where violence, bullying and harassment may be occurring should report the suspected violence, bullying and harassment.
6.2
HOW TO REPORT ALLEGED OR SUSPECTED VIOLENCE, BULLYING AND HARASSMENT Reports of alleged or suspected violence, bullying and harassment may be made verbally or in writing using the Workplace Violence, Bullying and Harassment Complaint Form (FRM 038). Belterra expects that workers will keep written accounts of incidents to submit with any complaints; the written accounts must include a description of the incident(s), where and when the incident(s) occurred, the persons involved and the names of witnesses, if any. You will be asked to provide any other evidence or information that you believe are relevant to the complaint, such as emails, handwritten notes, text messages, and photographs, if available. Reports should be made to the employee’s immediate supervisor or manager. If the immediate supervisor or manager is alleged to be involved in the bullying and harassment, then reports can be made to the employee’s RVP, or to the Human Resources Department located at the Corporate Head Office. If you make a complaint in good faith and without malice, regardless of the outcome of the investigation, you will not be subject to any form of discipline. Belterra Corp. will, however, discipline or terminate anyone who brings forward a false and malicious complaint.
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Any employee who retaliates against someone who has made a complaint in good faith is subject to disciplinary action up to and including dismissal.
6.3
CONFIDENTIALITY All reports of complaints will be handled in a confidential manner. Information concerning a complaint, or action taken as a result of the investigation, will only be released as necessary to conduct a proper investigation, to take disciplinary measures, or where required by law.
7.0
BULLYING AND HARASSMENT INVESTIGATION PROCEDURE
7.1
WHEN AND HOW INVESTIGATIONS WILL BE CONDUCTED All complaints and reports of alleged violence, bullying and harassment will be assessed thoroughly and an investigation will be conducted if deemed necessary. Most investigations will be conducted internally, however in complex or sensitive situations, an external investigator may be hired. The investigation process will involve interviews of the Complainant, the Respondent and any witnesses named by either. If the Complainant and the Respondent agree on what happened in the incident, the Company will not investigate further and will determine what corrective action to take, if necessary. Investigations will be: o undertaken promptly and diligently; o focused on finding facts and evidence, including interviews of the Complainant, Respondent and any witnesses; o sensitive to the interests of all parties involved; and o fair and impartial. The investigation will include: o interviewing the Complainant and the Respondent to ascertain all of the facts and circumstances relevant to the complaint, including dates and locations; o interviewing witnesses, if any; o reviewing any related documentation and evidence; o making detailed notes of the investigation and maintaining them in a confidential file. Once the investigation is complete, a report of the investigation results will be kept on record and a summary of the findings will be provided to the Complainant and Respondent.
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7.2
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EMPLOYEE ROLES AND RESPONSBILITIES All employees are expected to report suspected violence, bullying and harassment and to cooperate with those responsible for investigating any complaints. Belterra has a responsibility to prevent any violence, bullying and harassment in the Workplace therefore if any supervisor or manager fails to report incidents of violence, bullying and harassment, or fails to take appropriate corrective action, he or she will be subject to disciplinary action, up to and including termination.
7.3
FOLLOW-UP The Complainant and Respondent will be advised of the findings of the investigation within a reasonable timeframe. Belterra will keep a written record of investigations, including the findings. Regardless of the outcome of any violence, bullying and harassment complaint made in good faith, the employee lodging a complaint or reporting suspected violence, bullying and harassment, as well as anyone providing information regarding the complaint, will be protected from any form of retaliation by either co-workers or supervisors.
8.0
CORRECTIVE MEASURES If disciplinary actions are deemed necessary, they will be taken within a reasonable timeframe, however the nature or details of the disciplinary actions will not be shared with the Complainant or anyone else unauthorized to receive the information due to the confidential nature of disciplinary actions. Management will determine what action should be taken as a result of the investigation and inform the Complainant and Respondent of the findings of the investigation; based on the outcome of the investigation, the following corrective measures will be taken, if necessary: o disciplinary action, up to and including termination; o referral for counseling, anger management training or attendance at educational programs on workplace respect; If there is not enough evidence to substantiate the complaint, corrective measures will not be taken.
9.0
TRAINING All managers, supervisors, and employees are required to take violence, bullying and harassment prevention training.
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The training will include workplace violence, bullying and harassment prevention strategies including complaint resolution, listening and communications skills, identifying problematic behavior characteristics, anger management and any other topics that may be deemed necessary. New employees will take part in mandatory internal violence, bullying and harassment training as part of their orientation. Re-fresher training will be required on an annual basis.
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CONFINED SPACE – CODE OF PRACTICE Document Identification
SEL 018
Page Number
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
1.0
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PURPOSE The purpose of this program is to ensure the protection of all Belterra employees from the hazards associated with confined space energy. This document contains requirements for practices and procedures to protect employees from those hazards of entry into, and work within permit required confined spaces. It is the policy of Belterra Corporation to reduce the need for confined space entry, and to eliminate whenever possible, all confined space hazards. When confined space entry is necessary, all provisions of the Confined Space Entry Program must be followed. Belterra Corporation does not have Confined Space’s in any one of their branches. Our workers however come into contact with confined spaces when performing tasks at customer sites. For all Confined space entry/entries at a customer site, employees must follow customer specific Confined Space Entry Program(s). Belterra’s SEL 018 will only be utilized when there are no customer-specific Confined Space Entry Programs available. The program requirements must then be carried out under the supervision of a trained, certified, experienced and competent Safety officer
2.0
SCOPE The Confined Space Entry Work Standard applies to all Belterra employees who manage, specify, design, work in, and /or carry out emergency rescues in confined space.
3.0
DEFINITION OF A CONFINED SPACE A confined space means a space that: is large enough and so configured that an employee can bodily enter and perform assigned work; has limited or restricted means for entry or exit; and Is not designed for continuous human occupancy. Examples of confined spaces include but are not limited to storage tanks, process vessels, bins, silos, boilers, ventilation or exhaust ducts, sewers, pipe chassis, underground utility vaults, tunnels, and pipelines. A permit-required confined space means a confined space that either: contains or has the potential to contain a hazardous atmosphere, contains a material that has the potential for engulfing an entrant, has an internal configuration such that an entrant could be trapped or asphyxiated by inwardly converging walls or by a floor which slopes downward and tapers to a smaller cross-section, or Contains any other serious safety or health hazard.
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4.0
DEFINITIONS Barricade – A physical obstruction created with tapes, screens or cones to warn of and limit access to a hazardous area. Confined Space Code of Practice – A written set of procedures developed to eliminate or control the hazards anticipated in a confined space entry. Entry – Any action that breaks the plane of the confined space (i.e., complete or partial entry, such as entry of only the employee’s head). Hazardous Atmosphere – An atmosphere that is oxygen-deficient and/or contains explosive gases or toxic contaminants in a concentration that may exceed permissible exposure limits. Hot Work – Any work involving the use of a flame or a potential source of ignition, including: • Cutting, welding, burning, air gouging, riveting, heat shrinking, drilling, grinding, chipping, working with explosive actuated tools; • The use of non-classified electrical equipment; • The introduction of a combustion engine to a work process; and • Any other work where a flame is used or sparks are produced. LEL (lower explosive limit) – The minimum concentration of gas, vapour or dust (or any combination of these) in air at ambient temperatures at which flame propagation will occur in the presence of a source of ignition. Monitoring – Continuous or periodic testing of an atmosphere in a confined space. OEL (occupational exposure limit) – The maximum airborne concentration of substances that workers may be exposed to for specific lengths of time, as defined by the Alberta Occupational Health and Safety Code. Rescue – The process of a person or persons removing an employee from a hazardous environment while protecting their own safety and notifying authorities of an emergency situation. STEL (short term exposure limit) – The maximum concentration of substances that workers may be exposed to for 15 minutes continuously Tending Worker – Employee(s) required to stand by, outside a confined space and remain in constant communication with employee(s) inside the confined space. Testing – Atmospheric inspection of a confined space before entry by means of approved visual, sensory or instrument monitoring.
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TWA (time-weighted average) – The time-weighted average concentration of substances that workers may be exposed to in a normal eight-hour workday Vault – An enclosure above or below the ground which employees may enter for the purposes of installing, constructing, operating or maintaining electrical equipment or cable(s). Ventilation – The circulation or exhaust of air into or out of a confined space with sufficient flow to remove fumes, vapours or other toxic contaminants. Mechanical ventilation refers to the process of forcing fresh air into the confined space while work is being carried out.
5.0
RESPONSIBILITIES
5.1
Managers Responsibilities The manager is responsible to: Make sure the Confined Space Code of Practice (Section 7.0) and an Entry Permit system is in place for each confined space; Ensure that the supervisor and the lead hands are appropriately trained and educated to enter and carry out their responsibilities of overlooking the Confined Spaces.
5.2
Supervisors Responsibilities The supervisor is responsible to: Make sure the worker-in-charge reviews the Confined Space Code of Practice for each confined space, working with other employees, contractors (at all customer sites), and our customers in its review; Ensure that a hazard assessment is completed and the Code of Practice meets the requirements. Ensure that all employees required to enter a confined space have received training specific to the type of confined space they will enter; When required, contract with knowledgeable third party to provide confined space entry and emergency response services; Provide all equipment necessary for confined space entry; Maintain all records of confined space entry for three years.
5.3
Worker– In – Charge Responsibilities The Worker-In-Charge (WIC) is responsible to: Review the Confined Space Code of Practice and make sure all requirements are met before work begins; Develop and review the Entry Permit (Appendix A); Identify any required changes to the Confined Space Code of Practice, and /or inabilities to manage the hazards identified, and postpone work until the revisions have been completed and approved by the supervisor; Prior to entry, communicate the Confined Space Code of Practice and Entry to all employees and post the Entry Permit at the main entrance to the confined space.
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5.4
Workers Responsibilities: Workers may enter a confined space only if they: Have completed confined space entry training; Wear a rescue harness; and Comply with the Confined Space Code of Practice and Entry Permit.
6.0
ENTRY PERMIT
6.1
Completing the Entry Permit: An Entry Permit must be completed before any employee can enter a confined space. It must: Identify the confined space and the purpose of entry; Specify the time period for which it is valid; Verify that all entry requirements have been met.
6.2
Verifying Entry Requirements: The Confined Space Code of Practice and Entry Permit must be reviewed and accessible at the work site prior to entry to verify that all requirements have been met. If changes are required to the Code of Practice due to site conditions or for any other reason, entry is not permitted. The Code of Practice must be updated by the WIC before proceeding. All written records relating to confined space entry must be retained for at least three years.
7.0
CONFINED SPACE CODE OF PRACTICE
7.1
Scope: This Code of Practice applies to all Belterra Employees for entry into all confined spaces.
7.2
Responsibilities: All employees participating in the confined space entry are required to become familiar with and understand this Code of Practice. The Worker-In-Charge (WIC) is required to review this Code of Practice and the Entry Permit prior to entry into the confined space.
7.3
Hazard Identification: Written work procedures, based on the Hazard Assessment, must be created for all confined spaces that require entry. Thee work procedures must specify the means to eliminate or minimize the hazards
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Document Creation Date
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The written procedures must be prepared by a qualified person and must address, where applicable:
Identification and entry permits, Lockout and isolation, Verification and testing, Cleaning, purging, venting or inerting, Ventilation, Standby persons, Rescue, Lifelines, harnesses and lifting equipment, Personal protective equipment and other precautions, and Coordination of work activities.
Work procedures must be updated upon any changes to the Hazard Assessment. Complete the Confined Space hazards Assessment Work Sheet as per Appendix B. The following table identifies the types of hazards that may be encountered during a confined space entry. Refer to the barriers and ensure they are in place prior to entry. HAZARD Difficult Access or Egress
Atmospheric Hazards
BARRIER(S) Wear full body harness with tag line on D-ring. Ensure sufficient length of tag line. Have rescue equipment available, such as tripod, rope blocks with anchor point (i.e. boom truck) Ensure employees are trained in rescue techniques and confined space entry. Have third person on site as part of the rescue team; Complete Entry Permit
Where atmospheric hazards are suspected (e.g., LEL, CO, H2S, O2), use an approved four-head monitor to sample air conditions (see Appendix C). Attach a sample pump to the monitor to ensure accuracy. Use ventilation equipment as indicated by the test results. Test periodically, as required. Record readings on the Entry Permit. Identify any other atmospheric hazards on the Entry Permit. Ensure employees are trained to use the monitors and equipment
Dust and Biological Hazards
Assess if the confined space needs to be cleaned prior to entry. Wear appropriate respiratory protection and personal protective equipment. Use cleaning solutions to wet and dilute the contaminated area.
Electrical System
Isolate and ground if required. Maintain Limits of Approach. Follow Lock Out/Tag Out (LO/TO) Work Standard. – SEL 039 and SWP 010 Include topic in tool box meeting
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Limited Workspace or Positions
Consider the physical size of employees entering the confined space.
Sharp Objects
Wear appropriate gloves or personal protective equipment.
Extreme Temperatures (Hot and Cold)
Follow Safety Standards –SEL 006 for personal protective equipment, warm clothing, proper nutrition, etc.
Welding, Cutting, Grinding (Fumes and Gases)
Wear a respirator as required. Follow procedures from SEL 006 Complete a detailed tool box meeting
Gravity Fall from heights Falling objects
Wear a harness. Keep the work area clean (i.e., housekeeping). Use barricades to prevent the public from entering the work area.
Vehicle Fumes
Shut off vehicles in the immediate area.
Traffic Hazards
Use barricades/signs as required. Include in the tool box meeting
7.4
Training: The Worker-in-Charge must ensure that all employees participating in the confined space entry have appropriate training as following: Recognition and identification of potential hazards associated with the confined spaces that will be entered. Evaluation and control procedures for the identified or potential hazards. All equipment such as ventilation equipment (blowers), harnesses and air quality monitors (e.g. Oxygen / combustible meters) that will be used while in the confined space. All personal protective equipment (e.g. respirators0 that the worker will be using while in the confined space. All procedures for entering the confined space as outlined in the Hazard Assessment and Work Procedures. Procedures to follow in the event of a situation developing that could present additional risk to the worker or an emergency. The specific work to be done while in the confined space.
7.5
Entry Permit System: Before work begins, the WIC must develop a Confined Space Entry Permit that identifies any sitespecific conditions or hazards outside the scope of this Code of Practice. The conditions identified on the Entry Permit must be reviewed and signed to indicate understanding by all individuals prior to entry.
7.6
Personal Protective Equipment Requirements: Follow CHSM – SEL 006 in regards to the selection and use of personal protective equipment.
7.7
Hazardous Atmosphere Testing: Test all existing vaults prior to entry. New construction requires testing only when a hazardous atmosphere is suspected (e.g., oil/gas facility). Use an approved four-head monitor to sample air conditions.
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Document Creation Date
January 1, 2013
If exposures above Occupational Health and Safety limits (OEL) are encountered, immediately exit the area. In consultation with the supervisor, identify the source of the hazard and determine a method to eliminate or reduce the hazard prior to re-entry. 7.8
Ventilation: If a hazardous atmosphere is detected or is likely to exist, the confined space must be ventilated and air conditions re-tested before entry. If purging is necessary, external resources can provide the knowledge and equipment required for safe entry.
7.9
Communication: Have a second employee on-site to maintain ongoing communication with an employee entering a confined space. Utilize handheld radios when entering confined spaces where voice audibility may be reduced.
7.10
Emergency Response Plan: It is the responsibility of the branch manager or the safety officer to ensure that an emergency response plan has been developed (or exits) by a qualified and competent individual at a customer site, prior to entering the confined space in case there’s an accident or other emergency. The rescue plan must include provisions for –on-site rescue procedures or safe work procedures to address rescue. The plan should include procedures in place to evacuate the confined or restricted area immediately in the following circumstanced: When an alarm is activated; If the concentration of oxygen inside the confined space drops below 19.5% by volume or exceeds 23% by volume; or If there is a significant change in the amount of hazardous substances inside the confined space. The rescue plan must be tested to ensure quick rescue of all workers performing work in a confined space. It must cover the necessary rescue equipment, team of rescuers, evacuation plan, alarms and communications, PPE, safety harnesses and lifelines, first aid kit and equipment and recovery equipment.
8.0
GAS DETECTION EQUIPMENT (MONITOR) STANDARDS
8.1
Bump test : A bump test is required each day, before use of the monitor. A bump test involves applying a known concentration of calibration gas to the monitor, according to the manufacturer’s recommendations.
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If the monitor responds appropriately, the bump test is complete. The bump test tells the user only that the monitor is responding as it should. 8.2
Calibration: Calibration involves applying specific amounts of calibration gas to the monitor to adjust the sensors, so they read properly according to the set-points. Calibration should also be done whenever a bump test fails. The set-points are previously configured by the factory. All of the set-points match provincial OHS as there is no ceiling exposure limit for CO, the high alarm set-point should remain at 200 ppm. Note: LEL is read in % LEL mode rather than as percentage of total air volume. % LEL is safer and preferred.
9.0
ATMOSPHERIC HAZARDS IN CONFINED SPACE Atmospheric hazards in a confined space are those that expose entrants to a risk such as death, entrapment, injury, or acute illness from one or more of the following causes:
9.1
Oxygen: An atmospheric oxygen concentration below 19.5 (oxygen deficiency), or above 23.5 (oxygen enrichment)
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9.2
Combustible Gases: A flammable gas or vapor in excess of 10% of its lower explosive limit (LEL) yet still remaining below the upper explosive limit (UEL).
9.3
Toxic Gases: An atmospheric concentration of any toxic compound above the permissible exposure limit established by NIOSH or ACGIH is classified as Toxic Gas. Examples of common toxic gases found in a confined space.
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10.0 DOCUMENTATION All documentation that is related to the training and instruction must be maintained for a minimum of 3 years. All confined space hazard assessments and work procedures will be maintained at branch level by the safety representatives for a minimum of 3 years following the creation of updated documents.
11.0 PROGRAM REVIEW The Confined Space Entry Program must be reviewed annually for the following: The effectiveness of the program as it applies to ensuring employees and contractor safety Document control. The annual review will be done in consultation with the Joint Occupational Health & Safety Committee with a minimum of 5 branch committee members participating in the review process.
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12.0 APPENDIX A: CONFINED SPACE ENTRY PERMIT FORM CONFINED SPACE ENTRY PERMIT
Permit Number:
Location and Description of Confined Space(s)
Purpose of Entry:
Scheduled Start Date:
Scheduled End Date:
Scheduled Time of Entry:
AM
PM
Date of Entry:
Scheduled Time of Exit:
Worker(s) in charge of entry (Entrants)
AM
PM
Attendants:
Pre-Entry Authorization (Check those items below which are applicable to your confined space entry permit) Oxygen-Deficient Atmosphere Flammable Atmosphere Energized Electric Equipment Entrapment Hazardous Chemical Safety Precautions Self-Contained Breathing Apparatus Air-Line Respirator Flame Resistant Clothing Lockout / Tagout Lighting
Oxygen-Enriched Atmosphere Toxic Atmosphere
Ventilation Line-lines Fire Extinguishers Signs Posted Ground Fault Interrupter
Environmental Conditions Tests To Be Taken Date / Time Oxygen % Lower Explosive Limit % Toxic Atmosphere Instruments Used Worker conducting safety checks signature:
Welding/cutting Engulfment
Protective Gloves Respirators Barricade Job Area Clearance Secured
Re-Testing Oxygen Lower Explosive Limit Toxic Atmosphere Instruments Used
Date / Time % %
Remarks on the overall condition of the confined space ENTRY AUTHORIZATION - All actions and / or conditions for safe entry have been performed Person in charge of the entry: _____________________________________________________(Please Print) ENTRY CANCELLATION – Entry has been completed and all entrants have left the space. Person in charge of the entry: _____________________________________________________(Please Print)
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13.0 APPENDIX B: CONFINED SPACE HAZARD ASSESSMENT WORKSHEET CONFINED SPACE HAZARD ASSESSMENT WORK SHEET Location Of Work: Description of Tasks To Be Carried Out:
Entry Date: Atmospheric Hazards Explosive atmosphere (gases, vapors, fine dusts)
Yes
No
Oxygen deficiency Oxygen enrichment Toxic gases or vapors Dusts, mists, fumes Smoke Biological agents Other
If yes to 1 or more of the above, specify atmospheric hazards
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Safety Hazards Exit / Entry: Small / narrow openings Steep openings Entry / Exit at height Angled openings Exits into traffic or machinery Machinery / mechanical equipment Piping and distribution systems Residual chemicals or materials Pressure systems Electrical hazards Poor visibility Physical obstacles Walking and working surfaces Temperature extremes Heat stress Cold stress Humidity Noise Vibration Radiation Type: Other Type: Work Related Hazards Hot Work Type: Sandblasting Bond Operations Grinding Cutting Use of solvents, corrosive chemicals or cleaners Use of paint / spray painting Repairs If yes, describe
Yes
No
Yes
No
Installation If yes, describe: Inspection If yes, describe Emergency rescue procedures / first aid Other Type: Human Factors Comments:
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14.0 APPENDIX C – CODE OF PRACTICE WORK SHEET Date:
Company Name:
Work Site:
Confined Space Identification Number:
Confined Space Location: Code of Practice Prepared By (Name & Designation):
Telephone Number:
Description of Confined Space
Tasks to be Completed in the Confined Space:
Description of Hazards: Atmospheric:
Safety:
Work Procedures:
Human Factors:
Worker Training Requirements How many workers are required to complete the work: Describe worker training requirements / courses:
Entry Permit: (Attach Sample Form) Work Procedures: Testing the atmosphere: Test for: Equipment:
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Equipment calibration: Task Frequency: Before Entry: After Entry:
Other:
Entry Into Confined Space: Who is authorized to enter?
Entry / Exit Procedures:
List of Required Tools and Equipment
Required Personal Protective Equipment Description of PPE Yes Respiratory Protective Equipment
No
Type
Protective Clothing Footwear Head wear Protective Eyewear Gloves Other: If other, describe:
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Document Identification
SEL 018
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Document Creation Date
January 1, 2013
Implementation Date on Revised Document
April 26 2016
Traffic Hazards Are there any traffic hazards related to this confined space entry
Yes
No
Yes
No
PURGING: If yes, describe procedures to be used.
Yes
No
INERTING: If yes, describe procedures to be used.
Yes
No
ISOLATION: If yes, describe procedures to be used.
Yes
No
If yes, describe controls:
Ventilation, Purging, Inerting, isolation VENTILATION: If yes, describe procedures to be used.
Tending Worker Is a tending worker required to be physically present? Yes If no, who has the responsibility to be in communication with the workers in the confined space?
No
What are the duties of the tending worker(s)?
What actions do the tending worker(s) take in an emergency?
Describe communication procedures:
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Emergency Response Procedures: Emergency Contact Numbers:
Describe emergency procedures:
List of rescue equipment (include personal protective equipment for rescue workers)
Required training and recordkeeping procedures:
Record Keeping Code of Practice Reviewed By: Code of Practice update Frequency:
When is the confined space entry done? What is the frequency of entering this confined space entry: Describe incidents that have occurred in connection with this confined space entry:
Has emergency rescue been required during an entry?
Actions taken to prevent future incidents:
Other comments:
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TEMPORARY WORK PLATFORMS Document Identification Document Creation Date
SEL 019
Page Number
1 of 1
January 1, 2013
Implementation Date
January 1, 2013
Document Obsolete as of April 8th 2016.
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WORKING AT HEIGHTS & LADDER SAFETY Document Identification
SEL 020
Page Number
1 of 10
Document Creation Date
May 2, 2015
Implementation Date on Revised Document
May 15, 2015
1.0
INTRODUCTION
1.1
SCOPE This document establishes the safe work practices to be followed while working in elevated areas and aerial platforms. It shall be adhered to by all employees including contractors who work, or who could potentially be working at heights and elevated areas at / for Belterra
1.2
PURPOSE This procedure is intended to protect Belterra employees from the hazards of working at heights and prevent injuries.
2.0
POLICY It is the policy of Belterra Corporation to provide a safe work environment for all employees while working in aerial environments. As part of this policy, no one will be required or permitted at any time to expose him/herself to elevated areas without some form of required protection or the strict adherence to approved work procedures.
3.0
DEFINITION Aerial Platform: workplace that is located mid-air or is airborne in nature.
4.0
RESPONSIBILITIES
4.1
BRANCH MANAGERS It is the responsibility of the branch manager to ensure that the appropriate standards are put into practice and are being adhered to. The branch manager must ensure that all protective equipment is available and utilized in the prescribed manner. The branch manager shall ensure that all fall protection equipment including ladders meet the regulatory requirements including CSA standards
4.2
SUPERVISORS/SAFETY OFFICERS/DESIGNATE Supervisors /Safety Officers or designates must be familiar with all aspects of the Working at Heights Standards. Before workers are allowed into a location where a risk of falling exists, the supervisor / safety officer/designate must discuss the appropriate fall protection plan for the job. They will ensure
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4.3
WORKERS Employees have the responsibility to ensure that they are adhering to the safe work practices. Employees must not work under hazardous conditions and that attention is being paid to each details including protective equipment.
5.0
SAFETY PRACTICES
5.1
IDENTIFYING FALL PROTECTION REQUIREMENTS Supervisors / safety officers or designate will ensure that a fall protection system is used when work is being performed in these hazardous situations: From which 3 metres (10 feet) or more may occur, including when working off a ladder or; Where a fall from a lesser height may result in an unusual risk of injury; for e.g. from a fall when working over operating machinery. The supervisor must identify : The fall hazard expected in each work area; The fall protection method to be used in each area; The correct method to assemble, maintain, inspect, use, and disassemble the fall protection system; and Rescue procedures from elevated work areas. The choice of fall protection should depend on the practicability of using it to the hazards it creates. A Job Hazard Analysis to identify the hazards and mitigation plans must be conducted and established for areas identified as posing potential falling from height risks prior to conducting any Working at Height jobs.
5.2
FALL PROTECTION All fall protection systems shall confirm to appropriate WCB regulations or be certified by a professional engineer.
5.2.1
FALL RESTRAINT Fall restraint normally means a fall protection system arranged such that a worker cannot fall lower than the surface on which the worker was supported before the fall started. For example, a personal fall restraint system for a worker on a elevated flat surface would be arranged so the worker could go up to the edge of the work surface, but not beyond the edge in the event of a slip or fall. The system, in the
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Implementation Date on Revised Document
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event of a slip or fall, would result in the worker landing on the work surface and not going over the edge. When practicable for the work process, management will ensure that guardrails, barriers, or other similar means of fall restraint are used. When the use of a fall restraint system is not practicable or the equipment cannot be arranged to limit the vertical drop to 30 cm (1 foot), the supervisor will ensure that a fall arrest system is used.
5.2.2
GUARDRAILS Guardrails must meet the design requirements of the WCB regulations. Any work platform where there is risk of falling more than 4 feet (1.2 m) must have guardrails. Opening in floors, walkways or roofs that are accessible to workers must be adequately covered or guarded to protect the worker. Note: When a guardrail must be removed to accommodate work, only that portion of the guardrail necessary to allow the work to be done may be removed. The guardrail must be replaced if the work area is left unattended or after the work is completed if the circumstances still require the guardrail.
5.2.3
FALL ARREST All employees must wear a full body harness when using a personal fall protection system for fall arrest. A full body harness must conform with the Canadian Standards Association, or other standards acceptable to WBC. A full body harness and lanyard must be available for use any time there is a potential for a worker falling 10 feet or more. Before using any fall arrest device, each person must be familiar with:
5.2.4
Inspection procedures; Correct method of wearing; How to install anchors; How to connect and use the harness in different situations. When a fall arrest system is not practical, or will result in hazards that are greater than if the system were not used, the supervisor will ensure that: A safety monitor system with a control zone is used; or A risk assessment is completed to devise a procedure that would be compliant with WCB Regulations.
FALL ARREST EQUIPMENT INSPECTION, MAINTENANCE & STORAGE Safety belts, harnesses, lanyards, lifelines, anchors, and other similar devices must be: Inspected by a person before each use; kept free from substances and conditions that could contribute to their deterioration;
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Anchor points shall, when at all possible, be able the work area. The distance of fall vs. distance of fall arrest travel, needs to be calculated; Maintained in good working order in accordance with manufacturers’ instructions; A device or part that is defective in condition or function must be removed from service.
After any personal fall protection equipment has arrested the fall of an employee, it must:
Be removed from service, tagged; and Not be returned to service until it has been inspected and re-certified for use by the manufacturer or its authorized agent, or by a structural engineer. Fall protection equipment must be stored in a clean dry environment. 5.2.5
FALL ARREST ANCHORS All lifelines as well as lanyards used without lifelines, must be secured to anchors. An anchor plate with multiple eyes designed to support combinations of suspension lines, tie-back lines and lifelines must be designed by a structural engineer. A temporary anchor (such as a metal l-beam and lifeline combination) can be devised using other than engineered anchor points.
A supervisor/safety officer or designate must be responsible for performing a risk assessment confirming its adequacy for load bearing before work commences. Temporary anchors must be part of the fall protection plan. 5.2.6
ELEVATING EQUIPMENT Guardrails and toe boards for elevating work levels 3 meters (10 feet) or more above the ground or floor:
Shall meet minimum regulatory requirements. Shall require a pre-use inspection prior to any usage of the scaffold.
Use extreme caution when using elevating equipment around power lines. A minimum distance of 10 feet should be maintained unless approved by the supervisor.
6.0
SCAFFOLDING Scaffolding must meet the requirements of the CSA Standard CAN/CSA-S269.2-M87 (R2003) Access Scaffolding for Construction Purposes, and any other WCB Occupational Health and Safety Regulations. There are a number of scaffold types and the WCB Regulations should be reviewed carefully for special requirements that apply to each type. The footing or anchorage for scaffolds shall be sound, rigid and capable of carrying the maximum intended load without settling or displacement. Unstable objects, such as barrels, boxes, loose brick, or concrete blocks shall not be used to support scaffolds or planks.
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7.0
Scaffolds and their components shall be capable of supporting at least four times the maximum intended load. Scaffolds shall be maintained in a safe condition and shall not be altered or moved horizontally while the yare in use or occupied. Scaffolds must be secured to ensure stability during use. Platform wheels must be locked if used. Scaffold platforms must meet the requirements of WCB regulations. Damaged or weakened scaffolds shall not be used. A safe means must be provided to gain access to the working platform level through the use of a ladder, ramp, etc. Overhead protection must be provided for personnel on a scaffold exposed to overhead hazards. Guardrails, mid-rails and toe boards must be installed on all open sides and ends of platforms more than 10 feet above the ground or floor. Mesh must be installed between the toe board and the guardrail along the entire opening, where persons are required to work or pass under the scaffolds. Employees shall nto work on scaffolds during storms or high winds or when covered with ice or snow.
ELEVATING WORK PLATFORMS Elevating work platforms must meet the requirements of WCB Regulations. Any personnel operating an Elevating Work Platform (e.g. JLG) must be trained and a holder of a valid certificate. The equipment must be inspected by the operator prior to use, using an inspection form designed for that particular piece of equipment. If deficiencies are found during the inspection, the equipment is to be tagged “Out Of Service” and the deficiency pointed out to the heavy duty mechanics immediately. Operators shall also: Follow the safe work practices; Follow all warning instructions on the equipment; Conduct pre-use inspection on the equipment; Use all available protective and safety devices; Use caution when fueling; Cleanup the work site; Check the work area; Plan your work; Check for overhead clearance to obstructions and power lines; Use the fall arrest harness at all times; Be knowledgeable of the safe load for the work platform; Travel at speeds safe for the area; Place hi-vis safety cones to warn others.
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Document Creation Date
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May 15, 2015
8.0
WORK PLATFORM (SUSPENEDED BY LIFT TRUCK) Manually Propelled ladder stands and scaffolds must meet the requirements of WCB Regulation. A work platform must only be used in conditions where it is not feasible or practical to use another means - when all other reasonable options have been exhausted. The work platform used to lift personnel must be certified by a structural engineer. The lift truck forms must be inspected annually. The rated capacity of any lift truck must be clearly visible and sufficient to handle, without tipping, work platforms mounted the weight of the platform and its occupants and their contents (work tools). All work platforms must be secured by a device of adequate strength (chain) to the lift truck to prevent accidental dislodgment of the work platform from the lift truck. Inspection records must be kept for all inspections and repairs. A structural engineer must approve all alterations/repairs to a work platform. Approved hand signals must be used for communications by personnel in the work platform (radio communication is a suitable substitute for this). Only a designated worker may give signals, this will be determined prior to the start the task. No one may ride in a work platform mounted on a forklift while the lift truck is in motion. A pre-lift meeting must be held for all personnel that are involved in the lift prior to the actual lift commencing. The area surrounding the work platform must be identified by the use of hi-vis safety cones.
9.0
LADDERS Ladders must meet the requirements of WCB Regulations and meet CSA Standards. Proper use of ladders is essential in preventing accidents. Even a good ladder can be a serious safety hazard when used by workers incorrectly. Ladders shall be inspected before each use and those which have developed defects shall be withdrawn from service for repair or destruction and tagged or marked as “Dangerous, Do Not Use”. Use both hands when climbing or descending ladders - do not carry heavy or bulky objects that make climbing unsafe; a three point contact must be maintained with the ladder at all times. The worker shall always face the ladder when climbing up or down. Metal ladders shall never be used near electrical equipment; only non-conductive ladders must be used. Only one person should be on a ladder at a time and no work is to be done from the top three rungs of single or extension ladders, or from the top two steps of step ladders. Fall protection is required when the ladder is positioned near an edge or floor opening that significantly increases the fall hazard.
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9.1
PORTABLE LADDERS The various types of portable ladders include: Stepladder – A self-supporting portable ladder, non-adjustable in length, having flat steps and hinged back. Single Ladder – A non-self-supporting portable ladder, nonadjustable in length, consisting of but one section. Its size is designed by overall length of the side rail. Extension Ladder – A non-self-supporting portable ladder adjustable in length. Portable Ladder Safety Precautions:
Ladders shall be placed with a secure footing, and they shall be tied at the top, or held in position when the ladder is being used to facilitate work.
Ladders used to gain access to a roof or other elevated work areas shall extend at least one meter above the point or support. The foot of a ladder shall be used at such a pitch that the horizontal distance from the top support to the foot of the ladder is one-quarter of the working length of the ladder (the length along the ladder between the foot and the support) i.e. the 4:1 rule should be applied (for every four feet of height, the ladder must be one foot away from the vertical structure). Ladders shall never be used in the horizontal position as scaffolds or work platforms. The top 3 of a portable stepladder shall not be used as a step. It is permissible to work off a ladder for a short period of time (less than 15 minutes) without the need to hook on if 3 point contact is maintained – i.e. Replacing a light bulb where your 2 feet and one hand (3 point contact) is maintained.
9.2
FIXED LADDERS A fixed ladder is a ladder permanently attached to a structure, building or equipment. Fixed ladders, with a length of more than 20 feet to a maximum unbroken length of 30 feet shall be equipped with cages fastened to the side rails of the fixed ladder or to the structure to encircle the climbing space. A fixed ladder less than 20’ if used only for access does not need to be caged.
9.3
RESPONSIBILITES – PORTABLE LADDERS Safety officers / supervisors or lead hands, or others in authority shall: Identify situations where the use of portable ladders is required; Determine the type of portable ladder required for the task as per the requirements; Provide employees with the appropriate portable ladder; Ensure that workers are informed of the proper use, care and maintenance of portable ladders; and Ensure that workers use the appropriate portable ladder.
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Workers shall: Use portable ladders in a manner consistent with their training at all times; Maintain portable ladders in good condition; Inspect ladders upon receipt and before each use; and Ensure ladders are stored safely after each use. Not use or step on the top three rungs of the portable stepladder at any time. Note: Persons who tire easily, are subject to fainting spells, are taking medication or have a physical disability which would prevent them from using a ladder in a safe manner should not use ladders. 9.4
SELF SUPPORTING LADDERS – STEP AND TRESTLE
9.5
STORAGE
9.6
Ladders used as self-supporting units shall have the legs fully spread and locked open; step ladders shall never be used in the unfolded position; No person shall sit or stand on the top two steps/rungs of the ladder; Never stand on the top step or pail shelf; The extension section of a trestle ladder shall be locked according to the manufacturer’s specifications.
Never rest a ladder on any of its rungs; ladders must rest on their side rails. When hanging a ladder on its side rails, place the rack at 2 m (6ft) intervals for supports; If storing a ladder vertically, secure the ladder by using a chain or bungee cord to prevent it from falling; During transport, do not pile other materials on top of the ladder. Ladders should be “top freight.” Store ladders in a cool and dry area
LADDER INSPECTION
Ensure that all rungs, side rails and non-skid feet are present and in good condition; Ensure that all rivets, joints, nuts and bolts are tight; and feet, steps and rungs are secure; Ensure that all moveable parts operate freely without binding or excessive play; Ensure that non-skid feet are checked for wear and free of imbedded materials. Swivel feet should display proper pivot action; For extension ladders, ensure that the ladder extension locks and feet are functioning (if necessary lubricate); and that the rope is properly affixed and in good condition; For step ladders, ensure that the spreader and pail shelf function proper; Wooden ladders should never be painted because that hide signs of deterioration. They may have a clear non-toxic coating or clear varnish; Ensure that ladders/rungs are clean and free of wet paint, mud, snow, grease, oil and other slippery materials; Ensure that clean shoes with dry soles and good grip are used. Leather soles should not be used;
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10.0
Ensure replacement parts are made of appropriate/similar materials (i.e. inferior materials should not be used); Ensure that al working parts are in good working order before the ladder is used.
TRAINING All employees using fall protection equipment including ladders must be trained in the following aspects: Identification of fall protection hazards Fall protection equipment available on site Correct size and positioning of belt and harness Correct procedures for tying off Inspection of equipment General requirement of regulations Proper use of elevating equipment & ladders
11.0
DEFINITIONS
“Anchor” means a secure point of attachment for a lifeline or lanyard; “Fall arrest system” means a system that will stop a worker’s fall before the worker hits the surface below; "Fall protection system" means o a fall restraint system, o a fall arrest system, or o work procedures that are acceptable to the Board and minimize the risk of injury to a worker from a fall; "Fall restraint system" means a system to prevent a worker from falling from a work position, or from travelling to an unguarded edge from which the worker could fall; "Full body harness" means a body support device consisting of connected straps designed to distribute the force resulting from a fall over at least the thigh, shoulders and pelvis, with provision for attaching a lanyard, lifeline or other components; "Horizontal lifeline system" means a system composed of a synthetic or wire rope, installed horizontally between 2 anchors, to which a worker attaches a personal fall protection system; "Lanyard" means a flexible line of webbing, or synthetic or wire rope, that is used to secure a safety belt or full body harness to a lifeline or anchor; "Lifeline" means a synthetic or wire rope, rigged from one or more anchors, to which a worker's lanyard or other part of a personal fall protection system is attached; "Personal fall protection system" means a worker’s fall restraint system or fall arrest system composed of a safety belt or full body harness, and a lanyard, lifeline and any other connecting equipment individual to the worker that is used to secure the worker to an individual point of anchorage or to a horizontal lifeline system;
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"Safety belt" means a body support device consisting of a strap with a means for securing it about the waist and attaching it to other components; "Boom-supported" means supported by an elevating device that telescopes, articulates, rotates or extends relative to the machine base or vehicle, so that the platform can be positioned completely beyond the base; "Boatswain's chair", also known as a bosun's chair, means a seat attached to a suspended rope designed to accommodate one person in a sitting position; "Elevating work platform" means a movable work platform that self-elevates to overhead work locations; "Movable work platform" means a work platform that can be re-positioned during the course of the work; "Permanent powered platform" means a movable work platform that is permanently installed on or attached to a building or structure; “Portable powered platform” means a movable work platform that is raised or lowered by other than manual means, and is not permanently installed on or attached to a building or structure; “Scaffold” means any temporary elevated work platform and its supporting structure used for supporting workers, materials or equipment; “Self-propelled” means the capability of an elevating work platform to travel under power with the primary controls on the work platform; “Swing stage” means a work platform that is raised and lowered by manual or powered hoisting equipment, supported by 2 or more suspension lines; “Work platform” means an elevated or suspended temporary work surface used for supporting workers and includes a scaffold and boatswain’s chair. o CORRESPONDING DOCUMENTS & FORMS o CHSM - SEL 005 – WORKPLACE HAZARD ASSESSMENT & CONTROL o CHSM – FRM 003 – JOB HAZARD ASSESSMENT TEMPLATE o CHSM – FRM 050 – FALL PROTECTION PLAN TEMPLATE
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WHMIS PROGRAM – 2015 VERSION Document Identification
SEL 021
Document Creation Date
May 10, 2011 Implementation Date on Revised Document
1.0
1 of 7
Page Number
Feb 2, 2016
PURPOSE The purpose of this program is to ensure employees are informed about hazardous materials used in the workplace so they can use that information to protect themselves from accidents, injuries and illnesses. This hazard communication is accomplished through the three main components of WHMIS:
Labels: Containers of controlled products are required to be labeled Safety Data Sheets: Technical sheets that provide detailed hazard and precautionary information about the hazardous material. Education: To ensure employees understand the contents and significance of labels and material safety data sheets and apply that knowledge to work safely with hazardous materials 2.0
SCOPE This program applies to all Belterra employees and contractors who are exposed to or likely to be exposed to hazardous materials used in the workplace.
3.0
RESPONSBILITIES
3.1
SUPPLIERS OF HAZARDOUS MATERIALS ARE RESPONSIBLE FOR
3.2
Determining whether their products are considered “controlled products” under the Controlled Products Regulations and classifying the material into the appropriate hazard class(es); Preparing a safety data sheet for their products and providing copies of the SDS to purchasers; Labeling containers of controlled products or providing a supplier label to purchasers.
SUPERVISORS ARE RESPONSIBLE FOR
Ensuring containers of controlled products used in the workplace are properly labeled or identified; Ensuring that the safety data sheets are up to date (less than 3 years old) and readily available for employees to review; Maintaining an inventory of hazardous materials used in the workplace; Ensuring employees who work with or in close proximity to hazardous materials complete WHMIS training and an annual review quiz; Ensuring employees use the required equipment and protective measures and work safely with hazardous materials; Ensure hazardous waste is disposed properly in accordance with provincial regulatory requirements.
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3.3
EMPLOYEES ARE RESPONSIBLE FOR
3.4
CONSTRUCTION SAFETY OFFICERS AND SAFETY REPRESENTATIVES ARE RESPONSIBLE FOR
3.5
Develop the WHMIS program and ensure it meets the regulatory compliances; Responding to or providing advice in the event of a chemical emergency where necessary; Assist branch management, safety representatives and CSO’s as and when required.
CONTRACTORS ARE RESPONSIBLE FOR
4.0
Reviewing the WHMIS program with the Joint Health & Safety Committee and informing corporate H&S of any updates as required. Program review must be done annually; Act as Subject Matter Expert to all levels of employees at branch level
CORPORATE HEALTH & SAFETY IS RESPONSIBLE FOR
3.6
Applying their WHMIS training to work safely with hazardous materials used in the workplace; Reviewing the Safety Data Sheets for hazardous materials used in the workplace prior to using them; Following safe procedures and using required equipment when handling hazardous materials; Reporting hazardous or unsafe chemical incidents or exposures to their supervisor.
Ensuring containers of controlled products that may be brought to Belterra or customer sites are labelled properly; Maintaining SDS for controlled products used at Belterra and customer sites; Ensuring workers are trained in WHMIS; Informing the CSO or branch manager of any WHMIS or other health and safety related problems.
TRAINING WHMIS training is required for employees who are exposed to or likely to be exposed to hazardous materials in the workplace. There are two levels of WHMIS training based on an employee’s degree of exposure to hazardous materials. Employees, in consultation with their supervisor, are responsible for determining which WHMIS program is required. Construction Safety Officers or Corporate H&S can also be contacted for further information.
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4.1
BASIC LEVEL WHMIS Intended for employees who are not likely to be exposed to hazardous materials in the course of their work, but as part of awareness only. Examples include - Inside sales, operations manager, HR department etc., and employees working in areas that do not store or use hazardous materials.
4.2
ADVANCED LEVEL WHMIS Intended for employees who work with or are in close proximity to hazardous materials or who supervise such employees. Examples include field technicians, shipper receiver, supervisors, outside sales, ISO coordinators & H&S representatives etc.
4.3
TRAINING FREQUENCY WHMIS training is required every three years or more frequently when there are changes to an employee’s degree of handling hazardous materials. An annual refresher quiz is required to ensure the level of understanding of WHMIS stays current.
5.0
LABELS Containers of controlled products are required to have labels applied to them in order to alert users to the potential hazard(s) of the products, and any safe handling precautions necessary to protect themselves while using the product. Labels also refer users to the SDS for more detailed information regarding the product. There are two types of WHMIS labels:
5.1
SUPPLIER LABELS Suppliers are responsible for labeling containers of controlled products (or providing proper labels).
5.2
WORKPLACE LABELS A workplace label is a label that Belterra will prepare to identify controlled products under the following conditions: - To replace a damaged, missing or unreadable supplier label; - To label a controlled product that has been transferred into another container from the suppliers container; - To label a controlled product provided in the workplace.
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5.3
WHMIS WORKPLACE LABEL CONTENT Workplace labels do not require borders, hazard symbols or specific wordings, but must contain a minimum of the following information:
6.0
Product identifier (product name) Information for safe handling of the product (e.g. wear suitable gloves, avoid breathing vapors, avoid skin contact Statement that a SDS is available
EMERGENCY PROCEDURES – CHEMICAL SPILLS Chemical spills must be cleaned up promptly to protect life, property and the environment. There are two types of spills: Minor Spill: Minor spills involve quantities small enough such that the emergency spill kit materials available are sufficient to contain and clean-up the spill. Major Spill: Major spills involve quantities that cannot be contained safely with the emergency spill kit materials on site and/or threaten the building or the environment. Depending on the materials involved, major spills may pose significant fire, health or environmental hazards and must be promptly cleaned-up by a trained emergency response team such as a company specializing in hazardous materials spill response.
6.1
EMERGENCY PROCEDURE – MINOR SPILLS
Notify the spill response coordinator or the person responsible for the area. Promptly stop or shut off the source of the spill if possible and safe to do so. Eliminate any sources of ignition (e.g. electrical equipment, smoking, sparks, flames etc.). Ventilate the area using natural or mechanical ventilation (open doors, windows etc.) Contain the liquid by placing a dam around it using absorbent socks or inert absorbent material. Prevent material from entering drains or contaminating other materials.
Place absorbent or neutralizing material on the liquid (refer to SDS for proper procedure). Pick up the material with a scoop or shovel made of non-sparking and non-reactive material and place in a compatible container for disposal. Contact your local spill disposal company for proper disposal. If a fire should result, follow the procedure for fire emergencies.
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6.2
EMERGENCY PROCEDURE – MAJOR SPILLS
6.3
EMERGENCY TELEPHONE NUMBERS
7.0
Promptly stop or shut off the source of the spill if possible and safe to do so. Evacuate the area and restrict further access. Notify branch manager or designate will notify or make arrangement to notify the Environmental & Spill Emergency department within the province of occurrence.
Fire Department: 9-1-1 Environmental & Spill Emergencies: o BC- 1-800-663-6456 o ON- 1-800-268-6060 o MB- 1-204-944-4888 (collect calls accepted within province) o SK- 1-800-667-7525 o AB- 1-800-222-6514 o AC- 1-866-283-2333 CANUTEC: (For dangerous goods incidents during transportation) 1-888-226-883
WHMIS CLASSES AND HAZARD SYMBOLS The flame pictogram is used for the following classes and categories:
Flammable gases (Category 1) Flammable aerosols (Category 1 and 2) Flammable liquids (Category 1, 2 and 3) Flammable solids (Category 1 and 2) Pyrophoric liquids (Category 1) Pyrophoric solids (Category 1) Pyrophoric gases (Category 1) Self-heating substances and mixtures (Category 1 and 2) Substances and mixtures which, in contact with water, emit flammable gases (Category 1, 2 and 3) Self-reactive substances and mixtures (Types B*, C, D, E and F)
Organic peroxides (Types B*, C, D, E and F) The gas cylinder pictogram is used for the following classes and categories:
Belterra Corporation – Safety Manual
Gases under pressure (Compressed gas, Liquefied gas, Refrigerated liquefied gas, and Dissolved gas)
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Document Identification
SEL 021
Page Number
6 of 7
Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
The corrosion pictogram is used for the following classes and categories:
Corrosive to metals (Category 1) Skin corrosion/irritation - Skin corrosion (Category 1, 1A, 1B and 1C) Serious eye damage/eye irritation - Serious eye damage ( Category 1)
The exploding bomb pictogram is used for the following classes and categories:
Self-reactive substances and mixtures (Types A and B*) Organic peroxides (Types A and B*)
The skull and crossbones pictogram is used for the following classes and categories:
Acute toxicity o Oral (Category 1, 2 and 3) o Dermal (Category 1, 2 and 3)
Inhalation (Category 1, 2 and 3) The health hazard pictogram is used for the following classes and categories:
Respiratory or skin sensitization - Respiratory sensitizer (Category 1, 1A and 1B) Germ cell mutagenicity (Category 1, 1A, 1B and 2) Carcinogenicity (Category 1, 1A, 1B, and 2) Reproductive toxicity (Category 1, 1A, 1B and 2) Specific Target Organ Toxicity - Single exposure (Category 1 and 2) Specific Target Organ Toxicity - Repeated exposure (Category 1 and 2)
Aspiration hazard (Category 1) The exclamation mark pictogram is used for the following classes and categories:
Acute toxicity - Oral, Dermal, Inhalation (Category 4) Skin corrosion/irritation - Skin irritation (Category 2) Serious eye damage/eye irritation - Eye irritation (Category 2 and 2A) Respiratory or skin sensitization - Skin sensitizer (Category 1, 1A and 1B)
Specific target organ toxicity - Single exposure (Category 3) The biohazardous infectious materials pictogram is used for the following classes and categories:
Biohazardous Infectious Materials (Category 1)
* Both the Flame and Explosive pictogram are used for Self-reactive
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Document Identification
SEL 021
Page Number
7 of 7
Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
substances and mixtures (Type B) and Organic peroxides (Type B) NOTE: Physical Hazards Not Otherwise Classified and Health Hazards Not Otherwise Classified classes are required to have a GHS pictogram that is appropriate to the hazard identified.
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HEARING CONSERVATION AND CONTROLS Document Identification
SEL 022
Document 1st Created
January 1, 2013 Implementation Date on Revised Document
1.0
Page Number
1 of 7 Jan 20, 2017
SCOPE AND APPLICATION This program applies to all employees who work in noise hazard areas or who have the potential to develop noise-induced hearing loss as a result of their occupation. Nuisance noise, which may be irritating or annoying to some people, but which is not loud enough to be associated with noise-induced hearing loss does not fall under this program.
2.0
CRITERIA FOR NOISE EXPOSURE
2.1
Individual Exposure: An individual is considered noise exposed if he/she has the potential to develop occupational noise-induced hearing loss. Regular exposure to noise levels greater than a time-weighted average of 85 dB(A) or an “equivalent” noise exposure as listed in Table 1, is associated with the development of noise-induced hearing loss The level of 85 dB(A) is not a fine line between safe and hazardous noise exposures. Some individuals may be more susceptible to the effects of noise and may be at risk of developing noise-induced hearing loss when regularly exposed to sound levels between 80 and 85 dB(A). Although the risk between 80 and 85 dB (A) is lower than that associated with regular exposure to noise levels greater than 85 dB(A), employees who work in such situations shall be informed and offered appropriate hearing protection.
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Document Identification
SEL 022
Page Number
2 0f 7
Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
2.2
Noise Areas: An area or location is considered a noise hazard if sound levels are regularly at or above 85 dB(A).
3.0
PROGRAM ELEMENTS
o 3.1 Noise Hazard Assessment: Noise hazard areas and noise exposed workers will be identified by the appropriate manager or supervisor in conjunction with the health and safety representative and the safety committee. No employee shall be exposed to a sound level greater than 85dBA without proper training and appropriate hearing protection to reduce the sound level to less than or equal to 85dBA. The safety representative or supervisor will arrange for a survey of noise levels and personal noise dosimetry in noise hazard areas. The safety representative will maintain a list of noise hazard areas and conduct periodic resurveys. If workplace conditions potentially change noise levels at any time, the supervisor of the area should contact the branch manager for a re-survey of the area. 3.2
Engineering Controls: In any noise hazard area, the feasibility of instituting engineering controls to reduce noise levels shall be the first consideration where practicable. This is best done at the design stage and when purchasing new equipment. When new equipment is purchased, the noise specifications should be checked and
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consideration given to applying engineering controls to reduce noise levels to below 85 dB(A) if possible. Document Identification
SEL 022
Page Number
3 of 7
Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
Depending on the circumstances, possible engineering controls could include barriers, vibration damping, source isolation and sound absorbing enclosures. 3.2
Administrative Controls: Where engineering controls are not practical or feasible, or unable to reduce noise levels below 85 dB(A), administrative controls such as changes in work procedures, rescheduling of noisy activity or decreasing the duration of exposure should be considered. Clearly visible warning signs must be posted at the approaches to an area where sound levels regularly exceed 85 dB(A). These warning signs must clearly indicate that the use of hearing protection is mandatory or provide the maximum exposure time from Table 1 where an individual may be in the area without hearing protection. In situations where a piece of equipment or machinery presents a noise hazard, a sign must be affixed to the equipment, in a clearly visible location, indicating that the operator must wear appropriate hearing protection.
3.4
Hearing Protection: Where other hierarchy of controls is not practicable, hearing protection must be worn by workers where noise exposures could exceed the levels given in Table 1. Regardless of the limits in Table 1, hearing protection should be available to workers on request where noise levels exceed 80 dB (A). 3.3 Education and Training: All noise-exposed workers who are required to wear hearing protection must attend a training session with the health and safety coordinator. This training session will cover: 3.3.1 Hazards of excessive noise 3.3.2
Results of noise surveys in the work area
3.3.3
Noise control strategies
3.3.4
The proper selection and use of hearing protection
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Document Identification
SEL 022
Page Number
4 of 7
Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
4 NOISE EXPOSURE STANDARDS:
5 SELECTION OF HEARING PROTECTION Noise-induced hearing loss may be prevented through the effective use of appropriate hearing protection. Hearing protection must protect against the level of noise hazard, provide a comfortable fit, and comply with CSA Standard Z94.2-M1984, Hearing Protectors. It is also important that workers receive appropriate training prior to the initial use of hearing protection. There are two general categories of hearing protection devices – earmuffs and earplugs. 5.1
Earmuffs: Earmuffs are external hearing protection devices consisting of a headband and ear cups. The ear cups are cushioned and are intended to fit snugly against the side of the head. The ear cup must completely encircle the ear in order to provide a good seal and protect the inner ear. Earmuff fit can be compromised by the use of other safety equipment such as glasses, goggles and hard hats so care must be taken to ensure a proper fit. Earmuffs must comply with CSA Standard Z94.2-M1984. Earmuffs must be regularly inspected and maintained in good condition. Ear cup cushions which are cracked, hardened must be replaced. The headband must maintain adequate tension against the ear or it must be replaced.
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Document Identification
SEL 022
Page Number
5 of 7
Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
5.2
Earplugs Earplugs are hearing protection devices which are inserted into the ear canal. Earplugs must fit snugly and seal the ear canal to provide adequate noise attenuation to protect the inner ear. Earplugs must comply with CSA Standard Z94.2-M1984. There are a variety of different earplugs available but the most common types are expandable foam or preformed plugs with flanges. To get the best fit, the ear should be pulled back with the opposite hand to straighten the ear canal and the earplug inserted with clean hands. Earplugs can work loose through the day and therefore should be reseated periodically. Earplugs are either disposable (used only once) or reusable. With proper care the latter can be used for up to six months. Reusable earplugs must be regularly inspected and cleaned (washed with mild soap and allowed to dry in a clean environment). If the earplug becomes hard or is not able to provide a good seal, the earplugs must be replaced.
5.3
Classes of Hearing Protection Hearing protectors are classified as Class A, B or C based on the minimum noise attenuation at various assigned frequencies. Class A provides the highest level of attenuation across the test frequencies, Class B provides the next highest level of attenuation and Class C provides the least attenuation.
6 CSA RECOMMENDED CLASS OF HEARING PROTECTION
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Document Identification
SEL 022
Page Number
6 of 7
Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
7 ANNUAL HEARING TESTS Occupational hearing loss is one of the leading causes of work-related disorders. Because occupational hearing loss happens gradually overtime, workers often fail to notice changes in their hearing ability until a relatively large change occurs. By comparing audiometric tests from year to year, early changes can be detected and appropriate protective measures implemented to prevent further damage
PROVINCE
FREQUENCY OF AUDIOMETRIC TESTING’S
AB
Where a worker is or may be exposed to excess noise, the worker shall have a baseline audiogram as soon as practicable, but no later than six months after the start of employment. Additional tests are required 12 months after the baseline test, and every two years thereafter.
BC
ON SK
Where workers are exposed to noise that exceeds noise exposure limits initial hearing test must be given as soon as practicable after employment starts, but not later than 6 months after the start of employment. Audiometric testing must be conducted at least once every 12 months after the initial test. Hearing test should take place annually unless workers are exposed to very high noise in exposure of 105 dB and greater. In this case, hearing tests should be conducted once every 6 months. Employers shall arrange to have hearing tests be available to workers who are
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MB
QC 8.0
exposed to a daily noise level equal to, or greater than, 85 dB(A), regularly work in areas where noise levels are equal to or greater than 90 dB(A) once every 2 years Baseline audiometric testing’s shall be conducted within the first 70 days of hire for all individuals that are exposed to average noise levels in excess of 85dBA throughout their workday. Thereafter audiometric tests shall be conducted on annual basis Hearing Test shall be conducted on annual basis
BELTERRA’S REQUIREMENTS ON CUSTOM MOULDED HEARING PLUGS Studies have shown that custom molded earplugs offer a far superior protection than foam disposable earplugs. These earplugs also offer the option for connectivity to cell-phones and two-way radios. The use of hearing protection is mandatory at Belterra for all employees while in the shop, at customer sites and any other work area where noise level exceeds 85 dBA.
Document Identification
SEL 022
Page Number
7 of 7
Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
Molded ear plugs are designed to last a minimum of 5 years. Belterra will provide to all employees one pair free of charge, every four years after completion of the probationary term. Where an employee has to replace their molded earplugs prior to four years, the employer will pay the prorated amount, and the employee will shoulder the rest of the balance e.g. if an employee requires replacement after one year, the Company will pay 25%, after 2 years 50% , and after 3 years 75% etc.
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9.0
TRAINING AND INSTRUCTIONS All employees shall be provided with adequate training and instructions on the hearing protection provided to them. Training will include the use of the device, including its limitations, proper fitting, inspection and maintenance, and if applicable, the cleaning and disinfection of the device.
ERGONOMICS AND MUSCULOSKELETAL INJURIES Document Identification
SEL 023
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
The purpose of this element is to provide effective means to control musculoskeletal injury or disorder of the muscles, tendons, ligaments, nerves, joints, bones or supporting vasculature. Definition Musculoskeletal injury or disorder may be caused or aggravated by any of the following; repetitive motions, forceful exertions, vibration, mechanical compression, sustained or awkward postures, limitations on motion or action, or other ergonomic stressors. Policy Belterra Corporation – Safety Manual
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The health and safety committee shall regularly review the activities that may cause or aggravate musculoskeletal injuries. Where a risk of musculoskeletal injury is identified, management shall: inform each worker who may be at risk of developing musculoskeletal injury of that risk and of the signs and common symptoms of any musculoskeletal injury associated with that worker’s tasks. provide effective protection for each worker who may be at risk, which may include any of the following: providing equipment that is designed, constructed, positioned and maintained to reduce the harmful effects of an activity. implement appropriate work practices and procedures to reduce the harmful effects of an activity. implement work schedules that incorporate rest and recovery periods, changes in workload or other arrangements for alternating work to reduce the harmful effects of an activity. Management shall ensure that workers who may be at risk of developing musculoskeletal injury are instructed in the safe performance of the worker’s tasks, including the use of appropriate work practices and procedures, equipment and personal protective equipment. Where a worker has symptoms of musculoskeletal injury, management shall: advise the worker to consult a physician or a health care professional who is registered or licensed pursuant to an Act to practice any of the healing arts. promptly review the activities of that worker and of other workers doing similar tasks to identify any cause of the symptoms and to take corrective measures to avoid further injuries.
Reference document – SWP 012 – Ergonomic Practices Including Lifting, Carrying & Equipment Use
THERMAL HAZARDS AND CONTROL Document Identification
SEL 024
Page Number
1 of 5
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
The purpose of this element is to protect workers exposed to extreme temperatures. Definitions Hypothermia: An abnormally low body temperature, often caused by prolonged exposure to cold. Frostbite: Injury or destruction of skin and underlying tissue, most often that of the nose, ears, fingers, or toes, resulting from prolonged exposure to freezing or subfreezing temperatures. Wind-chill factor: The cooling rate is defined as heat loss resulting from the effects of air temperature and wind velocity upon exposed skin. Belterra Corporation – Safety Manual
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Threshold Limit Value (TLV): The limiting temperature to which it is believed that nearly all workers may be repeatedly exposed, day after day, without harmful effect. Heat Stress (Hyperthermia): Unusually high body temperature that results when the body's regulating mechanisms are inadequate to dispose of internally generated, and externally supplied heat. Humidex: The measure of perceived heat the body feels due to temperature and humidity. Responsibilities Management will ensure that whenever practicable, all efforts are made to limit exposure to extreme thermal hazards. Where environmental controls are not possible, management will monitor activities and maintain compliance with this element. Before working in extreme weather conditions, management will ensure workers are instructed in thermal hazard procedures including: Proper clothing and equipment; Guidelines for eating and drinking; Risk factors that increase the health effects of cold/heat exposure; How to recognize signs and symptoms of hypothermia/hyperthermia. Guidelines It should be noted that the body will physiologically adapt due to changes in climate or environment. Acclimatization usually occurs after 7 to 10 consecutive days of exposure. The TLV’s in this element are adapted from the Threshold Limit Values for Chemical and Physical Agents and Biological Exposure Indices, American Conference of Governmental Industrial Hygienists(ACGIH). SEL 024 2 of 5 Document Identification Page Number January 1, 2013
Document Creation Date
Implementation Date January 1, 2013
When observing temperatures outdoors, wind-chill should be considered a factor for potential effect on exposed skin(see chart). Actual Temperature Reading (°C) Estimated Wind Speed (KM/H) Calm
10
10
4
-1
-7
8
9
3
-3
16
4
-2
24
2
32 40
4
-1
-7
-12
-18
-23
-29
-34
-40
-46
-51
-12
-18
-23
-29
-34
-40
-46
-51
-9
-14
-21
-26
-32
-38
-44
-49
-56
-9
-16
-23
-31
-36
-43
-50
-57
-64
-71
-6
-13
-21
-28
-36
-43
-50
-58
-65
-73
-80
0
-8
-16
-23
-32
-39
-47
-55
-63
-71
-79
-85
-1
-9
-18
-26
-34
-42
-51
-59
-67
-76
-83
-92
Equivalent Chill Temperature (°C)
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48
-2
-11
-19
-28
-36
-44
-53
-62
-70
-78
-87
-96
56
-3
-12
-20
-29
-37
-46
-55
-63
-72
-81
-89
-98
64 Wind speed over 65 KPH have little additional effect
-3
-12
-21
-29
-38
-47
-56
-63
-73
-82
-91
-100
Little Danger 1 hour to freeze flesh at lowest temperature
Increased Danger 1 minute to freeze flesh
Great Danger 30 seconds to freeze flesh
When weather information is not available, the following signs may help to estimate wind speeds in the field (see chart). Wind speed
Effect
8 KM/H
5 M/H
Light flag just moves
16
10
Light flag is fully extended
24
15
Raises newspaper sheet off the ground
32
20
Wind capable of blowing snow
Working in cold environments: Due to the risk of Frostbite and Hypothermia, workers should ensure that they are medically fit and adequately dressed to stay dry in cold, wet and windy conditions. Any worker noticing uncontrollable or severe shivering in a co-worker must move the worker to a warm area and seek immediate medical attention. At wind-chilled temperatures below zero Celsius, workers must work in pairs and maintain work rest cycles.
Document Identification
SEL 024
Page Number
3 of 5
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Cold Environment Work/Rest Cycles will be based on a 4 hour timeframe with 10 to 15 minute rest breaks, spaced no more than 2 hours apart, and with a 30 minute meal breaks in between cycles. All breaks are to be in a warm and dry area (see chart). Threshold Limit Values for Cold Environment Work / Rest Cycles (ACGIH) Ambient Temperature
No Wind Max Work Period
# of Breaks
8 km/h Wind Max Work Period
Min °C
Max °C
-26
-28
Normal Break
Normal Break
-29
-31
Normal Break
75 min.
Belterra Corporation – Safety Manual
# of Breaks
2
16 km/h Wind Max Work Period 75 min. 55 min.
# of Breaks 2 3
24 km/h Wind Max Work Period 55 min. 40 min.
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# of Breaks 3 4
32 km/h Wind Max Work Period 40 min. 30 min.
# of Breaks 4 5
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-32
-34
-35
-37
-38
-39
-40
-42
-43 & Below
75 2 min. 55 3 min. 40 4 min. 30 5 min. Non-emergency work should cease
55 min. 40 min. 30 min.
3 4
40 min. 30 min.
4
5
5
5
Non-emergency work should cease
30 min.
Non-emergency work should cease
Non-emergency work should cease
Non-emergency work should cease
Working in hot environments When working in hot environments the effects of heat on the body are influenced by a number of environmental and personal factors, these may include: Air temperature; Air movement; Humidity; Radiant temperature; Clothing worn; Water and salt balance; Level of activity; Acclimatization. Where possible, workers must control these factors to prevent Heat Stress related illnesses. Heat-related illnesses that may occur when working in hot environments include: Document Identification
SEL 024
Page Number
4 of 5
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Heat rash, or prickly heat that occurs when blocked sweat glands become inflamed. This painful rash reduces the body's ability to sweat and to tolerate heat. Heat cramps are painful spasms of the muscles. The muscles used in doing the work are most susceptible. The spasms are caused by the failure of the body to replace its lost body salts and usually occur after heavy sweating. Heat exhaustion results when the body loses large amounts of fluid by sweating during work in hot environments. The skin becomes cool and clammy. Symptoms include profuse sweating, weakness, dizziness, nausea, and headaches. Heat stroke is the most serious condition and requires immediate medical attention. The body temperature becomes very high (even exceeding 41°C). Complete or partial loss of consciousness is possible. Sweating is not a good symptom of heat stress as there are two types of heat stroke:
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"classical" where there is little or no sweating (usually occurs in children, persons who are chronically ill, and the elderly), and; "exertional" where body temperature rises because of strenuous exercise or work and sweating is usually present. While symptoms can vary from person to person, the warning signs of heat stroke can include complaints of sudden and severe fatigue, nausea, dizziness, lightheadedness, and may or may not include sweating. If a coworker appears to be disorientated or confused (including euphoria), or has unaccountable irritability, malaise or flu-like symptoms, the worker should be moved to a cool location and seek medical advice. When evaluating environmental conditions for Heat Stress, it is important to factor in relative humidity and temperature. The resulting value or “Humidex” (see chart) will be the basis for work/rest and response guidelines.
Document Identification
SEL 024
Page Number
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Relative Humidity %
Humidex from Temperature and Relative Humidity Readings 100 29 31 33 35 37 39 41 43 45 48 50 95 28 30 32 34 36 38 40 42 44 47 49 90 28 30 31 33 35 37 39 41 43 45 48 85 27 29 31 32 34 36 38 40 42 44 46 80 26 28 30 32 33 35 37 39 41 43 45 75 26 27 29 31 33 34 36 38 40 42 44 70 25 27 28 30 32 33 35 37 39 41 43 65 24 26 27 29 31 32 34 36 38 40 42 60 24 25 27 28 30 32 33 35 37 38 40 55 23 24 26 27 29 31 32 34 36 37 39 50 22 24 25 27 28 30 31 33 34 36 38 45 22 23 24 26 27 28 30 32 33 35 37 40 24 25 26 28 29 31 32 34 35 35 24 26 27 28 30 31 33 34 Belterra Corporation – Safety Manual
53 51 50 49 47 46 45 43 42 41 40 38 37 36
55 54 52 51 50 48 47 45 44 43 41 40 39 37
58 56 55 53 52 50 49 47 46 45 43 42 40 39
59 57 56 54 53 51 50 48 46 45 43 42 40
5 of 5
60 58 57 55 53 52 50 48 47 45 44 42
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59 57 56 54 52 50 49 47 45 43
58 56 54 52 51 49 47 45
57 55 53 51 49 47
57 55 53 51 49
57 55 57 53 54 56 50 52 54
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30 25 20
27 28 30 31 33 34 36 37 39 40 42 43 30 32 33 34 36 37 39 40 42 40 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Temperature °C Humidex Range Less than 29 30 – 39 40 – 45 Above 45 Above 54
45 43 41 39
47 45 43 40
48 46 44 41
50 48 45 42
52 49 47 43
Degree of Discomfort No discomfort Some discomfort Great discomfort; avoid exertion Dangerous Heat Stroke Imminent
The following chart will observe a worker that is working an 8 hour shift with standard breaks and to be physically fit, properly hydrated and wearing appropriate hot environment PPE. Humidex 1 Moderate physical work
Humidex 2 Heavy physical work
Guidelines
Min °C 25 30
Max °C 29 33
Min °C 32 36
Max °C 35 39
Work/Rest Minutes Normal Normal
34
37
40
42
Normal
38
39
43
44
45/15
40
42
45
46*
30/30
Supply water as needed Begin monitoring of Humidex Encourage extra intake of water Workers must be aware of heat stress symptoms Workers must drink 1 cup of cool(10-15 °C)water every 20 minutes Same as above – note increased rest break
43
44
47*
49*
15/45
Same as above – note increased rest break
45 or Greater
50* or Greater
Response
Only medically supervised work may continue under ACGIH TLV Indices
COMMERCIAL VEHICLE SAFETY, ELECTORNIC DEVICE & USAGE POLICY & PROGRAM Document Identification SEL 025
Page Number
1 of 6
Document 1ST Created
Implementation Date on Revised Document
Jan 10, 2017
January 1, 2013
Policy The purpose of this policy is to ensure the safety of those individuals who drive company vehicles and to provide guidance on the proper use of company fleet vehicles. Vehicle accidents are costly to our company, but more importantly, they may result in injury to you or others. It is the driver’s responsibility to operate the vehicle in a safe manner and to drive defensively to prevent injuries and property damage. As such, Belterra Corporation endorses all applicable provincial and other regulatory motor vehicle regulations relating to driver responsibility. The employer expects each driver to drive in a safe and courteous manner. The attitude you take when behind the wheel is the single most important factor in driving safely. Belterra Corporation – Safety Manual
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Distracted driving presents serious risks to our employees, contractors, other workers, the public, and to the operation and reputation of this company. This policy has been implemented to:
2.0
Reduce the incidence of driver distractions and to ensure the safety of our employees and other persons, and property damage; Comply with the Motor Vehicle Act; Reduce operational and financial risks; Strengthen the reputation of the company.
Driving Guidelines and Reporting Requirements
2.1 Company vehicles are to be driven by authorized employees only, except in case of repair testing by a mechanic. 2.2 Any employee who has a driver’s license revoked or suspended shall immediately notify the branch manager or the supervisor, and discontinue operation of the company vehicle right away. Failure to do so will result in disciplinary action, up to and including termination of employment. 2.3 All accidents in company vehicles, regardless of severity, must be reported to the branch manager and the police. Accidents are to be reported immediately (from the scene, during the same day, or as soon as practicable if immediate or same day reporting is not possible). Reporting also includes employee’s personal injury. 2.4 Failing to stop after an accident and/or failure to report an accident will result in disciplinary action, up to and including termination of employment. 2.5 Drivers must report all ticket violations received during the operation of a company vehicle, or while driving a personal vehicle on company business as soon as practical. 2.6 Motor Vehicle Records will be obtained on all drivers prior to employment and on an annual basis. A driving record that fails to meet the criteria stated in this policy, or is considered to be in violation by the Department of Transportation, will result in a loss of the privilege of driving a company vehicle. SEL 025 2 of 6 Document Identification Page Number Document Creation Date
3.0
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
Driver Criteria and Administration 3.1 Employees must have a valid and current Driver’s license to operate a company vehicle, or a personal vehicle with current auto insurance while on company business. Company business is defined as driving at the direction, or for the benefit of employer. It does not include normal commuting to and from work. 3.2 Employees are expected to drive in a safe and responsible manner and to maintain a good driving record. Branch manager, Corporate H&S and Human Resources Department is responsible for reviewing records, including accidents, moving violations, etc., to determine if an employee’s driving record indicates a pattern of unsafe or irresponsible driving, and to make a recommendation to the Reginal Vice President for suspension or revocation of driving privileges. Criteria that may indicate an unacceptable record includes, but is not limited to: Three or more moving violations in a year
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One chargeable accident within a year. Chargeable means that the driver is determined to be the primary cause of the accident through speeding, inattention, etc. Contributing factors, such as weather or mechanical problems, will be taken into consideration. Any combination of accidents and/or moving violations. Violations include any ticket, charge, or other law enforcement proceeding relating to these, as well as independent evidence of violations deemed satisfactory by the Department of Transportation.
4.0
Driver Safety Rules 4.1 All provincial and other regulatory laws must be obeyed. 4.2 The use of company vehicle while under the influence of intoxicants and other drugs is forbidden and is sufficient cause for discipline, up to and including termination of employment. 4.2 No driver shall operate a company vehicle when his/her ability to do so has been impaired by illness, fatigue, injury or prescription medication. 4.3 All drivers and passengers operating or riding in a company vehicle must wear seat belts, even if air bags are available. 4.4 No unauthorized personnel are allowed to ride in company vehicles including pets 4.5 Drivers are responsible for the security of company vehicles assigned to them. The vehicle engine must be shut off, ignition keys removed, and vehicle doors locked whenever the vehicle is left unattended. As per customer site requirements, leave vehicle keys in the truck and unlocked so that it can be moved in case of an emergency.
5.0
Defensive Driving Guidelines 5.1
Cellular Phones: A driver must not hold, operate, communicate or watch the screen of a hand held electronic communication device (cellular phone) while operating a vehicle. Hands free or voice SEL 025 3 of 6 Document Identification Page Number Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
activated devices may be used only if one touch operation is available for initiating, accepting or ending a call and volume control. An ear piece device may only be used if fitted to ear prior to operating the vehicle. 5.2 Global Positioning System (GPS): A driver may view a GPS unit if it is mounted and oriented so that it does not obstruct the driver’s view of the front or sides of the vehicle or interfere with the safe operation of the vehicle. Voice activated GPS may be used only if one touch operation is available. 5.3 2 Way Radios: A driver may use the handset of a 2 way radio if it is securely mounted to the vehicle. 5.4 Audio (MP3) Devices: A driver may only listen to the sound of a hand held audio device if it is integrated with the vehicle sound system and controlled by the vehicles dashboard controls. Audio headphones are not permitted for drivers.
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5.5 Device Programming: In the event that manual interaction (texting, email or GPS/audio programming) is required with an electronic device the vehicle must be fully stopped and parked in a place which is not hazardous to the vehicle, its occupants or other traffic before the device may be used. Passengers – Vehicle passengers may use electronic devices but must not distract the driver from the safe operation of the vehicle at any time. Headphones are permitted for passengers.
6.0
Responsibilities 6.1
Senior Management Including Branch Managers:
6.2
Understand your health and safety responsibilities under the Workers Compensation Act and the Occupational Health and Safety Regulation; Familiarize yourself with the distracted driving laws in the jurisdictions where your business operates; In addition to electronic devices, consider all forms of driver distraction. Apply this information to your company safety and/or site safety policy; Ensure that drivers and other workers have the training and/or the education they need; Support the safety activities of supervisors, workers, and joint committees; Review all elements of Belterra’s driving policy on an annual basis; Where practical, support alternatives to driving, such as teleconferencing, videoconferencing, or public transportation; Lead by example. Don’t allow yourself to be distracted while driving, and never use an electronic device when driving.
Supervisors Responsibilities:
Ensure that employees, who are required to operate a vehicle to conduct company business are aware of and comply with this policy; Understand your health and safety responsibilities under the Workers Compensation Act and the Occupational Health and Safety Regulation;
Document Identification
SEL 025
Page Number
4 of 6
Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
6.3
Familiarize yourself with the distracted driving laws in your and other provinces where your workers drive; Correct unsafe acts and conditions; Make sure that young and new workers receive comprehensive training, and supervise them closely. Young and new workers are at higher risk for injury; Lead by example. Don’t allow yourself to be distracted while driving, and never use an electronic device when driving.
Employees Responsibilities:
Immediately report unsafe conditions to your supervisor, and know your right to refuse work that you think is unsafe. Comply with applicable motor vehicle laws and this policy. Don’t allow yourself to be distracted while driving, and never use an electronic device when behind the wheel. (9-1-1 calls are permitted.).
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When you’re behind the wheel, driving is your only job. Do not accept calls or texts while driving. Consider stowing your phone in the trunk for the duration of your journey. If you need to make or receive a call or text message, identify a safe place in which to park before using your electronic device. If you travel over longer distances, plan breaks where you can make time-sensitive business calls. Do not program nor adjust your GPS system, smartphone, MP3 player, or other electronic device while driving. Avoid other in-car distractions such as eating, drinking, grooming, reaching for dropped or misplaced items, or having emotionally charged conversations or arguments.
Reference: SWP 020 – Safe and Defensive Driving for additional guidance
7.0
Field Safety 7.1
7.2 7.3
8.0
Two way radios and cellular phones may be used for communication in the shop and on customer sites only if used in a safe location and no other task is undertaken while communicating on the device. Radios may also be used safely during hoisting and lifting when operating forklifts and zoom booms. Communications involving critical tasks must halt if communication is lost. Personal audio devices must not be used for field or shop work as they interfere with the safe completion of tasks and clear communication with other workers.
Accident Procedures 8.1
In an attempt to minimize the results of an accident, the driver must prevent further damages or injuries and obtain all pertinent information and report it accurately. Call for medical aid if necessary
Document Identification
SEL 025
Page Number
5 of 6
Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
8.2 8.3
Call the police. All accidents, regardless of severity, must be reported to the police. If the driver cannot get to a phone, he should write a note giving location to a reliable appearing motorist and ask him to notify the police. Record names and addresses of driver, witnesses, and occupants of the other vehicle and any medical personnel who may arrive at the scene. Record pertinent information to obtain: license number of other drivers, insurance company names and policy numbers of other vehicles; make; model, and year of other vehicles; date and time of accident; and overall road and weather conditions. Do not discuss the accident with anyone at the scene except the police. Do not accept any responsibility for the accident. Do not argue with anyone. Provide the other party with your name, address, driver’s license number, and insurance information.
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8.4
8.5
9.0
Immediately report the accident to the branch manager or designate. Provide a copy of the accident report and / or your written description of the accident to the branch manager or designate A formal internal investigation will be conducted on each accident to determine cause and how the accident could have been prevented.
Vehicle Maintenance 9.1 9.2
Proper vehicle maintenance is a basic element of any fleet safety program, not only to ensure a safe, road worthy vehicle, but also to avoid costly repair expenses and unexpected breakdowns. The vehicle must be cleaned (interior and exterior) regularly to help maintain its good appearance for you and the company. A clean vehicle makes a good impression on customers.
All vehicle maintenance shall be adhered to as per Belterra’s Commercial Vehicle Program 10.0 Personal Automobiles 10.1
Corporate non-owned auto insurance coverage only covers liability on the corporation for damage to a third party automobile or personal injury while the automobile is being used by the employee for company business.
Business driving is any driving related to your job except in the following situations: Personal driving, which is any driving by an employee, or a person related to the employee, for purposes not related to his or her employment. This includes: o Vacation trips; o Driving to conduct personal activities; and o Travel between home and work (even though you insist that the employee drives the vehicle home). SEL 025 6 of 6 Document Identification Page Number Document Creation Date
May 10, 2011
Implementation Date on Revised Document
February 2, 2016
10.2
10.3
It is not considered to be personal driving if you are required or allowed by your employer to travel directly from home to a point of call such as a salesperson visiting customers, or employees driving directly to customer sites. Damage to employee owned personal autos, as well as injury to family members, friends, etc. will not be covered by the corporate coverage and therefore, is the sole responsibility of the employee. Employees who occasionally use their personal vehicle for company business will be reimbursed for mileage pursuant to automobile allowance rates in Canada. Reimbursed mileage is defined as mileage driven over and above the employee’s normal commuting mileage.
To get the full benefit of your claim, keep a record of the following: o Date
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o Destination o Purpose o Number of kilometers you drive. Submit the expense form to your immediate supervisor for processing.
11.0 Personal Use, Passengers, & Authorized Drivers of Company Vehicles 11.1
11.2 11.3
Company service vehicles are to be driven by authorized employees only, or in case of repair testing, by a mechanic. Spouses, other family members, or other non-employees are not authorized to drive company service vehicles. Passengers are limited to those individuals who need to ride in the company service vehicle to conduct employer business, such as other employees, vendor representatives etc. Company service vehicles will not be used for personal use.
SHORT SERVICE AND NEW EMPLOYEES Document Identification
SEL 026
Page Number
1 of 2
Document Creation Date
January 1, 2013
Implementation Date February 18, 2014
Purpose: Belterra Corporation recognizes that, despite pre-assignment safety and job orientations, newly hired employees do not have the same kind of work and safety experience with the Company as longer – term employees. These short-service employees may be more vulnerable to accidents and injuries at work specifically because of their unfamiliarity with work situations and environments as well as potential hazards and abnormal operating conditions. Additionally, employees who are new or have short service with the Company are not as experienced with safe work procedures as personnel who have longer service and experience in their current job assignments. Belterra Corporation – Safety Manual
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This policy has been established to provide short service and new employees with support that includes methods of visual recognition on a job site or work location and a process of mentoring to help them gain experience and familiarity in their work assignments and job site environment.
Scope: This policy applies to all employees and subcontractors working within the company controlled work sites. Definition and Applicability: “Short Term Service” shall mean a length of service less than six months from the date of initial employment with the Company. Personnel who have previously been employed by the Company shall be subject to requirements of this program if they are separated from Belterra Corporation for longer than 90 days or when re-hired for the purpose of additional safety training.
Policy To ensure that short service employees are provided with assistance as described above, it is necessary that they be readily differentiated from longer –service employees. This includes some visual methods of differentiating and recognizing short-service employees on a jobsite or work location. Adhesive sticker on the hard-hat stating “NEW” will be provided and worn by the short-service/ new employee while on job sites or work locations. The adhesive sticker will serve as a means of identification to differentiate employees with less than six months of company’s employment experience. Approved and authorized by the helmet manufacturer that the reliability of the helmet will not be affected by the adhesive on the stickers, and that the placement of the sticker would not reduce the ability to identify defects, the sticker will be placed on the back part of the helmet no closer than ½” from the edge of the helmet’s structure. The stickers will be pressure – sensitive, non-metallic with selfadhesive backing. Non-metallic stickers or reflective tape placed at this area will not affect the dielectric classification of the headwear. The status of short service / new employee is a non-discriminatory differentiation based on length of employment only and introduced for the purpose of supporting the program’s process.
Document Identification
SEL 026
Page Number
2 of 2
Document Creation Date
January 1, 2013
Implementation Date February 18, 2014
Supervisors and project coordinators shall be notified if short-service / new employees are present on job sites or warehouses. In the event that a supervisor or manager is concerned about the safety progress, performance or results of a short-service /new employee at the time that they pass the six-months employment period addressed by this program, the supervisor or manager is authorized at his/her discretion, to place the individual employee under conditional/restricted or probationary work limitations that are separate and apart from the Short-Service and New Employee program. Short Service and New Employees will not work alone during this time frame. They will be accompanied by a competent individual during their employment at Belterra. As part of this program, the company will designate a senior employee within the group to serve as mentor to short service / new employees. The mentor will be someone who is well regarded by the company, is experienced and knowledgeable, and will be available to this individual as a support rather than supervisory capacity. In this role, the mentor will be available to answer questions, offer guidance and advice, and generally Belterra Corporation – Safety Manual
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provide the benefits of the mentor’s experience, personal support and encouragement on a personal level. The purpose of a mentor also eliminates short service / new employees working alone. Work situations and crew assignment may involve a limited number of employees at a particular work location. In such circumstances, a supervisor or manager in charge of the crew or workplace may serve in the role of mentor to one or more of these employees. Additional mentor assistance will be available to every short service / new employee on request by contacting the branch safety coordinator. Supervisors will provide guidance and monitor short service / new employees for compliances including Health, Safety & Environmental and all company and safety procedures. Sub-contractors must adhere to the requirements of the short service / new employee program to the fullest.
ISOCYANATES – EXPOSURE AND CONTROLS Document Identification
SEL 027
Page Number
Document Creation Date
January 1, 2013
Implementation Date February 18, 2014
1.0
1 of 8
INTRODUCTION Isocyanates are compounds containing the isocyanate group (-NCO). They react with compounds containing alcohol (hydroxyl) groups to produce polyurethane polymers, which are components of polyurethane foams, thermoplastic elastomers, spandex fibers, and polyurethane paints. Isocyanates are the raw materials that make up all polyurethane products. They are used as binding agents for wood, reactive material to make orthopedic plaster casts and as adhesives for coating and lacquers to rubber vulcanizing. The major isocyanate compounds are:
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TDI
Toluene Diisocyanate – is most commonly used to manufacture polyurethane flexible foam and though less common, is used in the production of varnish.
MDI
Methylene is-phenylisocyanate (diphenylmethane diisocyanate) – in the form of an oily liquid made of a mixture of monomer and oligomers isomers. It is used in the manufacture of polyurethane rigid structured foam, elastomers, wood composite binding agents, casting molds and certain types of glues.
HDI
Hexamethylene Diisocyanate – Used as a reactive agent in coatings and paints. HDI based urethanes are resistant to ultraviolet (UV) rays and fluctuations in temperature.
IPDI
Isophorone diisocyanate – It is used in the manufacture of vehicle coatings – often in combination with HDI and elastomers.
2.0
PURPOSE The purpose of this program is to identify and reduce or eliminate the incidence of adverse health effects associated with occupational exposure to isocyanates. The policy also contains guidance for minimizing exposure to other individuals in the field or warehouse that are not working directly with the product. Isocyanates are highly reactive low molecular weight chemical and are a powerful skin and respiratory tract irritants and sensitizers.
Document Identification
SEL 027
Page Number
2 of 8
Document Creation Date
January 1, 2013
Implementation Date February 18, 2014
3.0 PRODUCTS USED AT BELTERRA CONTAINING ISOCYANATES Chemical Name What is it used for? Utr-20 Hardener
Activator for SC2000 cement
HS-T4 – Hot Splicing Cement Cleaner
Hot vulcanization
E-40 Hardener REMA GOO PART A M1200C Acetylene (Methyl cyanide)
Cement Hardener Conveyor belt repair material Adhesive Various uses
1.0
ODOR AND APPEARANCE
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Isocyanates are used in liquid form or dissolved in other liquids. They have a sharp, fruity odor, but most people cannot smell the odor until the amount of the chemical in the air is far above safe levels. 5.0
REGULATION AND STANDARDS PER PROVINCE The American Conference of Governmental Industrial Hygienists (ACGIH) recognizes 0.005 ppm as its threshold-limit value (TLV) as an eight-hour time-weighted average and 0.02 ppm as a short-term exposure limit (STEL) for TDI, MDI and HDI”. Upon referencing all provincial regulatory bodies, Belterra will introduce the minimum threshold-limit value (TLV), and short term exposure limit (STEL), thus providing appropriate personal protective equipment to our employees and individuals working around this area safe as following: Agent [CAS No.]
Time-Weighted Average Limit (TWA)
Isocyanates, organic compounds Toluene diisocyanate (TDI) [584-84-9] [91-08-7] Methylene bisphenyl isocyanate (MDI) [101-688] Hexamethylene diisocyanate (HDI) [822-06-0] Isophorone diisocyanate (IPDI) [4098-71-9] Methylene bis (4-cyclohexylisocyanate) [512430-1]
0.005 ppm 0.005 ppm 0.005 ppm
Short-Term Exposure Limit (STEL) / Ceiling Limit (C) C 0.01 ppm C 0.01 ppm C 0.01 ppm
0.005 ppm 0.005 ppm 0.005 ppm
C 0.01 ppm C 0.01 ppm C 0.01 ppm
Document Identification
SEL 027
Page Number
Document Creation Date
January 1, 2013
Implementation Date February 18, 2014
6.0
3 of 8
HEALTH EFFECTS Isocyanates are very reactive, thus they are very irritating to the skin, eyes, nose and lungs.
Acute exposure – usually single dose, high concentration exposures over a short period of time. This can occur from an unexpected or accidental spill of the liquid chemicals or release of high concentrations of vapors. Splashes of isocyanates directly on the skin or eyes cause a severe inflammatory reaction, producing pain, redness and swelling. Chronic exposure – Repeated exposure at low concentrations over a long period of time will affect the skin and lungs as in acute exposures, but the symptoms and signs may be different. Sensitization – causes sensitization of the skin or respiratory system. Skin rashes may appear and will go away once exposure to isocyanates stops. Once someone has become sensitized of the respiratory system, they may develop asthmatic reactions to extremely low concentrations of isocyanates, below the exposure limits. Cancer – Studies show that exposure to isocyanates does not increase the risk of cancer.
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7.0
SYMPTOMS OF ISOCYANATES Symptoms of isocyanate exposure include:
Itchy and watery eyes A sensation of burning in the eyes Running nose Sore throat Sneezing Coughing Wheezing (asthma) Chest tightness Fever Fatigue
Symptoms may not appear for 6-10 hours following exposure and usually clear up within 12-24 hours. 8.0
HOW ISOCYANATES ENTER AND AFFECT YOUR BODY Isocyanates can have a fruity, musty, or pungent odour. Do not use odour to identify hazardous concentrations of isocyanate, because once you can smell it, it is above the permissible concentration. Your sense of smell will not warn you that you are being overexposed to isocyanates until it is too late. Exposure to airborne isocyanates may cause eye irritation, tearing, and a temporary decrease in sharpness of vision. Direct contact with isocyanates—a splash to the eye, for example—can cause irritation, conjunctivitis (irritation of the membrane lining the eyelids and part of the eyeball), and eye tissue damage
Document Identification
SEL 027
Page Number
4 of 8
Document Creation Date
January 1, 2013
Implementation Date February 18, 2014
Direct skin contact with unreacted isocyanates can cause rashes, blistering, and reddening of the skin. In rare cases, the skin can become so sensitized that severe skin reactions will occur through contact with small amounts of isocyanate. Skin exposure can also cause the entire body to become sensitized. 9.0
WORK PRACTICES AND PROCEDURES 1.1
All direct contact tasks containing isocyanates must be carried out in a well-ventilated space: e.g. mixing, weighing, loading and other operations.
1.2
Prior to conducting a large project involving isocyanate, a brief safety meeting should be held to make everyone working in close proximity to be aware of the health and safety hazards associated with the activity.
1.3
The work area or enclosure area where isocyanate containing products are being used should have adequate signage to warn of the hazards and to wear protective equipment as necessary when entering the area.
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1.4
Open flames, cutting and welding torches, electric heaters, high intensity lamps, lighted pipes, and cigarettes are prohibited from isocyanates storage areas and immediate work areas.
1.5
Wear a NIOSH approved respirator with organic vapor, with acid gas and dust pre-approved respirator, with organic vapor, with acid gas and dust pre filter (dust, mist or HEPA) while performing activities.
1.6
All wearers of respirators shall be fit tested and fit test record is retained.
1.7
The respirators and cartridges/filters must be NIOSH/MHSA approved, and are selected, used and maintained in accordance with the CSA Standard Z94.4
1.8
Personal Hygiene and Workplace Cleanliness:
When isocyanate-based products are used, there is a risk of exposure through skin contact. The hands and face must be washed regularly throughout the workday (before eating, drinking or smoking) Protective coveralls must be removed for meals. Emergency drench showers and eyewash stations must be installed in shops and other work areas, especially when there is a risk of splashing
1.9
No worker will place himself within the aerosol cloud produced when spraying in the shop or elsewhere.
1.10
Areas where isocyanate-based products are used must be restricted.
Document Identification
SEL 027
Page Number
Document Creation Date
January 1, 2013
Implementation Date February 18, 2014
10.0
5 of 8
1.11
All other employees who are not directly working with isocyanate based products but in close proximity shall wear personal protective equipment.
1.12
Equipment must be inspected to ensure it is not damaged.
1.13
The fire department must be informed of the presence of isocyanate-containing products and of the quantities stored in the shop/warehouse.
1.14
Seek assistance from your supervisor of safety representative if you are unsure about products containing isocyanates.
1.15
All employees shall know the location of (M)SDS to reference further information pertaining to the use of products containing Isocyanates.
FIRST AID If isocyanates enter the eyes, follow these steps: 1. Flush the eyes with lukewarm water immediately, for at least 30 minutes. 2. Remove contact lenses after the eyes have been irrigated with water for a few minutes,
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and then resume irrigation. .
If isocyanates contact the skin, follow these steps: 1. Remove contaminated clothing. Contaminated clothing can be treated with a neutralizing mixture (10% isopropyl alcohol and 1% ammonia in water) and sent for laundering. 2. Wash skin with soap and water. Shower if necessary. 3. Discard contaminated items such as leather watch straps and shoes. 4. See a doctor if there is a chemical burn. If isocyanates are swallowed, follow these steps: 1. Do not induce vomiting. 2. Have the worker drink water or milk to dilute the material in the stomach. 3. Transport the worker to the nearest hospital as soon as possible. If a worker is overcome by inhaling isocyanates, follow these steps: 1. Move the worker to fresh air, and give the workers oxygen, if available. 2. If the worker is having trouble breathing or is not breathing, start assisted ventilation using pocket mask. Add oxygen to the mask, if available. 3. Transport the worker to the nearest hospital as soon as possible.
11.0
SUBSTITUTION As a preventative action, to control isocyanate exposure at Belterra, substitution of different products less hazardous to health & safety of all individuals will be practiced at Belterra. For example latex products will be substituted for polyurethane products where possible.
Document Identification
SEL 027
Page Number
Document Creation Date
January 1, 2013
Implementation Date February 18, 2014
12.0
6 of 8
ENGINEERING CONTROLS Belterra will implement engineering controls as the first line of defence in employee protection where substitution is not possible as following: 1. Install local exhaust ventilation Intake and exhaust vents will be located in such a way that exhausted air will not be brought back into the work area. Where fans are used, the fan shall be strong enough to provide sufficient air flow. 2. Automate the process so that employees have minimum contact with it 3. Isolate areas where process or tasks are being carried out. The work area should be ventilated.
13.0
ADMINISTRATIVE CONTROLS The following work practices should be used to ensure that occupational exposure to an isocyanate is reduced at Belterra: 1. Job rotation to limit the time employee is exposed to chemical containing isocyanates.
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2. Limit the number of employees who have access to areas where the operation occurs. 3. Do not eat or drink in this work area. 4. Do not leave the workplace wearing work clothing or equipment or take it home to launder. 5. Wash face, hands and forearms before eating, drinking etc. 6. Shower at the end of your work shift. 7. Wear personal protective equipment. 14.0
PERSONAL PROTECTIVE EQUIPMENT
1.
Gloves - Appropriate solvent-resistant gloves, e.g., nitrile, polyurethane, butyl, laminated PE/EVAL and fluorized rubber shall be worn at all times when isocyanate containing products are being handled and used. Follow the manufacturer’s recommendations for the type of glove used.
2.
Coveralls - Employees working with isocyanate containing products must wear protective clothing to protect the arms and legs.. All protective clothing should be removed, stored and or disposed of in a designated spot away from eating areas.
3.
Eye protection such as safety goggles must be worn at all times when mixing, cutting and sanding polyurethane based products.
4.
Safety Boots - Close-fitting CSA approved safety boots shall be worn to protect Belterra employee’s feet.
Document Identification
SEL 027
Page Number
Document Creation Date
January 1, 2013
Implementation Date February 18, 2014
5.
7 of 8
Respiratory Protective Equipment – Working in a well ventilated open area does not require the use of respirators. When working in confined space at contractor sites, Belterra employees will follow SITE & CUSTOMER SPECIFIC “Confined Space Entry” policy and procedures. Employees will also go through the training and education prior to entering confined space. The space will be monitored and air quality testing’s conducted by the customers and deemed safe to, prior to Belterra employees entering the confined spaces. Where there is no air or poor air circulation, Belterra employee must wear a respirator as following:
WORK AREA Open area – with poor air or no air circulation.
TYPE OF RESPIRATOR Half-Mask Respirator - North Safety 7700 Series Silicone, or
CARTRIDGE USED with IMAGE NIOSH/CL/HC/SD/CD/HF/OV Part# N7500-3 Equipped with an “end-of-use” indicator that will indicate when the cartridge must be changed, or
3M 6503 QL/49492 Half mask Respirator Allegro Industries Full Face Mask Supplied Air System
3M Organic Vapor P100 Filter Cartridge. Replacement filters for pump AC393
Confined space with poor ventilation (general) system.
Working in confined space with no ventilation (general or
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mechanical) system
15.0
FIRE Isocyanates and most products containing them, are flammable. They will burn and release toxic gases such as carbon monoxide, nitrogen oxides and hydrogen cyanide. Burning polyurethane products made with isocyanates may release benzene, toluene, carbon monoxide, nitrogen oxides and hydrogen cyanide. 1. During foaming and curing operations, foam temperatures may rise above 140°C (284 °F), a condition that could result in spontaneous combustion. Therefore, it is important to consult the supplier instructions or product data sheet for recommended thickness of foam. 2. Isocyanate fires should be treated as a Class C fire hazard – do not use water or foamcontaining fire extinguishers to extinguish flames. Use dry chemical powder, carbon dioxide or fire fighting foam. 3. The area of the fire must be evacuated immediately. Fire Department should be notified of the nature of the fire, i.e., isocyanate product and other chemicals such as hydrogen cyanide, phosgene, and carbon monoxide in the fire..
Document Identification
SEL 027
Page Number
Document Creation Date
January 1, 2013
Implementation Date February 18, 2014
16.0
8 of 8
SPILLS Isocyanate spills must be cleaned up immediately by workers wearing the proper PPE. Follow these steps: 1. Evacuate anyone in the area who is not involved in the cleanup. 2. Immediately cover the isocyanate spill with a dry absorbent such as vermiculite or sand. 3. Shovel the waste into a metal container, cover it, and place the container outside in a shaded, dry area prior to disposal. 4. Make sure that the container is not sealed tightly so any pressure buildup can escape.
17.0
TRAINING AND INFORMATION All employees working with isocyanate-based products will receive training in how to use, handle and store them safely. Respective individuals will know the nature of the risks of exposure to these substances and the importance of wearing personal protective equipment (including respiratory protection equipment, work gloves, and work clothes) and of good personal hygiene and safe work practices. Respirator use, maintenance & storage training will also be provided to all individuals. Employees will be trained on how to don and duff a respirator and will go through the respective respirator fit testing’s.
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All employees will have access to the following information: 1. Material Safety Data Sheets for chemicals containing isocyanates. 2. The importance of avoiding dermal contact when working with isocyanates. 3. The use of appropriate protective equipment including respirators and skin protection and the limitations of that equipment 18.0
STORAGE OF PRODUCTS CONTAINING ISOCYANATE Products containing isocyanates must be stored as follows: 1. They must be placed in a locked room that is cool and adequately ventilated. 2. They must be kept away from incompatible substances (acids, alkalis and amines). 3. They must be placed in sealed containers that have been visually inspected for leaks or infiltration. 4. Containers and packaging must be labelled and associated MSDSs must be available. 5. Access to chemical storage areas shall be limited to authorized people 6. All workers who handle containers shall be formally trained in safe procedures for handling chemical containers. 7. Appropriate fire fighting and emergency equipment shall be readily available.
BEHAVIOR BASED SAFETY PROGRAM Document Identification
SEL 028
Page Number
Document Creation Date
August 10, 2014
Implementation Date September 30, 2014
1.0
1 of 3
PURPOSE Belterra Corporation recognizes that safety is crucial not only to our employees, but their families and the general public too. Belterra also recognizes that compliance is not sufficient to drive safe behaviors. Behaviors are a key component of the safety equation, and Behavior Based Safety programs have been shown to increase awareness of safety expectations, contribute towards continuous improvement in safety performance, and to achieving the desired safety goals and targets of a business organization. The purpose of this program is to create conditions and expand the safety culture that encourages Belterra employees to collaborate & broaden safety awareness, and create a positive and safe work environment, because they want to, and not because they have to.
2.0
POLICY To further improve our safety culture, and to streamline the Disability Case Management Program, this Behavior Based Safety Program has been designed.
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The goal is to minimize and potentially eliminate the number of Cut and Laceration, and Sprain/Strain type injuries. Belterra OH&S Stats determine that these are the two major types of injuries experienced by Belterra employees. For the safety system to be effective at Belterra, all levels of management and employees shall actively participate in the Belterra Behavior Based Safety Program:
Senior management - shall show their commitment by supporting the program Middle management - e.g. operations and branch managers will support their supervisors and safety officers to carry out these observations efficiently and effectively. Middle management will also ensure that all individuals conducting observations are properly trained and competent. Supervisors and safety officers - ensure that all observations are conducted in a non-biased environment. They will also ensure that the same individual is not being observed all the time but every individual becomes part of this observation program at one point. Employee participation - observer shall ensure that there is a two way conversation and the observed employee participates equally in making this program work effectively.
3.0
HOW TO COMPLETE THE BELTERRA OBSERVATION PROGRAM (BOP)
Plan where and when to make observations and recall what to look for:
1. a.
Do not carry this form with you when conducting the observation. Employee must not feel threatened that his actions are scrutinized for disciplinary proceedings.
Document Identification
SEL 028
Page Number
2 of 3
Document Creation Date
August 10, 2014
Implementation Date September 30, 2014
a. Get familiar with the BOP prior to conducting observations. 2.
Observe worker behavior for safe and at-risk performance: a. b. c. d. e.
3.
Coach for improved performance by positively reinforcing or redirecting: a. b. c. d. e. f. g.
4.
Allow no distractions Observe people and surroundings Check for understanding of the job Stop any at-risk behavior immediately Stop after 60 seconds or at risk behavior is observed, whichever comes first.
Provide positive reinforcement. Explain why this behavior is right and/or safe. Complement the observed on what they did right. This reinforces safe work practices. Encourage continued behavior Coach by shaping behavior and not discipline Talk about the behavior and not the person Then discuss unsafe work practices. Make sure to make this a dialogue and not a lecture. End the conversation on a positive note by complementing other safe work practices observed. Mention that there will be no consequences for any observed unsafe behavior for this observation / training process.
Record what was observed, why it occurred, and now what will be done:
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a. b. c. 5.0
Document your observation Take corrective actions Follow up with the employee TRAINING Training will be provided to respective individuals prior to conducting Belterra Observation Program. Supervisors, safety officers and branch managers shall be trained on how to complete the observation form. These individuals will then conduct observations on employees while a task is being performed. Each branch will conduct a minimum of two observations per month. An observation is not complete unless issues arising from the observation have been addressed. Observations will then be recorded on FRM 046 BOP (Belterra Observation Program) to prevent unsafe behaviors at work. All employees will be informed that they could be observed anytime during their working hours at Belterra. A notice will be posted on the bulletin board. Belterra Observation Program will also be discussed as part of crew talk.
6.0
DATA COLLECTION AND TREND ANALYSIS Branch managers and safety representatives will review the summary of the BOP completed on a monthly basis during safety meetings.
Document Identification
SEL 028
Page Number
3 of 3
Document Creation Date
August 10, 2014
Implementation Date September 30, 2014
Incomplete unsafe work practices will be prioritized. Branch level management will develop a plan to reduce or eliminate these unsafe work practices. The plan will address who will be in charge in the execution and implementation of these changes. Trend analysis will be completed annually to improve overall safety for employees. The purpose of this analysis will be to determine if safe working behaviors are increasing or decreasing. Increase in accident and incident numbers will mean that the “Unsafe Work Practices”, are on the rise. It is at this time, the Behavior Based Safety Program should be reviewed with new changes to improve the program. Trend analysis will be completed at corporate level with input from senior management and safety representatives. Results of the observations, the summarized data, data analysis, and any changes to consequences or conditions will be communicated to all levels of employees. This will ensure that respective individuals are kept informed of the results of the observations, and changes that may be happening; thus encouraging their continued participation. 7.0
REFERENCES Behavior
Is any directly measurable thing that a person does, including speaking, acting, and performing physical functions. Examples of behavior are:
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Consequences
Positive “Can-Do” attitude. Being ready, available and willing to get the job done, and done well traits. Checking cartons for proper contents Picking up a piece of paper on an isle way. Taking shortcuts Not following safe work procedures / practices Bypassing safety guards
Events that follow behaviors. Consequences increase or decrease the probability that the behaviors will occur again in the future.
ONTARIO HEALTH & SAFETY AWARENESS TRAINING - POLICY Document Identification
SEL 029
Page Number
Document Creation Date
July 1, 2014
Implementation Date July 1, 2014
1.0
1 of 2
Scope:
The Ministry of Labor (MOL) introduced a new Occupational Health & Safety law, “Basic Occupational Health & Safety Awareness” Training Requirements, on the 1st of July 2014.
2.0
Policy:
In complying with the regulation, and to keep our workers safe, Belterra Corporation will ensure that all workers who perform work for the province of Ontario, completes the basic occupational health and safety awareness training program at the time of orientation. Each supervisor at Belterra shall complete a basic occupational health and safety awareness training program within one week of performing work as a supervisor. For employees that are already part of Belterra, Branch Managers will ensure that every one of these employees have been trained or has equivalent training prior to July 1st 2014. Employees and supervisors who have already completed a basic occupational health and safety training shall provide the employer with proof of completion of the training. Branch Manager, Construction Safety Officer, or it’s designate will verify that the previous training has been completed.
3.0
Training:
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3.1
Workers training will include but not limited to:
3.2
The duties and rights of workers under the Act The duties of employers and supervisors under the Act The roles of health and safety representatives and joint health and safety committees under the Act The roles of the Ministry, the Workplace Safety and Insurance Board and entities designated under section 22.5 of the Act with respect to occupational health and safety. Common workplace hazards WHMIS – Workplace Hazardous Materials Information System with respect to information and instructions on controlled products, and Occupational illness including latency.
Supervisors training will include but not limited to:
The duties and rights of workers under the Act The duties of employers and supervisors under the Act The roles of health and safety representatives and joint health and safety committees under the Act The roles of the Ministry, the Workplace Safety and Insurance Board and entities designated under section 22.5 of the Act with respect to occupational health and safety SEL 029 2 of 2 Document Identification Page Number Document Creation Date
4.0
July 1, 2014
Implementation Date July 1, 2014
How to recognize, assess and control workplace hazards, and evaluate those controls, and Sources of information on occupational health and safety.
Documentation:
Documentation of all trainings will be kept in employees file and “Training Manager Software” once individuals have completed the basic occupational health and safety awareness training. Records of workers and supervisors that have been exempted from the training will also be kept during the course of the workers employment at Belterra.
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CONTRACTOR HEALTH, SAFETY & ENVIRONMENTAL PROGRAM Document Identification
SEL 030
Page Number
Document Creation Date
February 2, 2015
Implementation Date June 30, 2015
1.0
1 of 2
Policy:
Belterra is committed to maintaining a Workplace in which safety is part of everything we do. It is our policy that all contractors perform all work in accordance with the law, regulations, applicable standards and company rules to the performance of work on any Belterra, or Belterra’s customer worksites.
2.0
Purpose
The purpose of this policy is to establish the safety requirements for work performed by all contactors, and to protect the health and safety of contractor, Belterra employees, and the public.
3.0
Scope This policy applies to all contactors and sub-contractors working at, or for Belterra Corporation.
4.0
Roles and Responsibilities Contractors must: 4.1 Be authorized and have the expertise to perform the work they have been contracted for. They shall perform jobs that they understand, are qualified for and are equipped to perform
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4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 4.10 4.11 4.12 4.13
Immediately report all injuries, incidents, and unsafe or unhealthy conditions to the supervisor or management without delay Immediately report all potentially hazardous spills or product releases into the atmosphere to their Belterra contact representative, a supervisor on site or a person of authority without delay Not operate or use any tool, machinery, or vehicle at Belterra, or customer site without authorization, and operate assigned machinery only. Not remove, or make ineffective a machine, equipment, or a safety guard/device. Wear proper personal protective and hygiene equipment where required. This includes safety glasses/ goggles, safety shoes, hearing protection, coveralls etc. Not handle or work with hazardous substances unless authorized Be responsible for keeping all work areas clean and free of hazards. Throwing refuse or objects, littering or otherwise contributing to poor housekeeping or unsafe conditions is forbidden. Not engage in horseplay or in any unsafe acts. Smoking only in designated areas if permitted on customer or Belterra sites. Have zero tolerance of drugs and alcohol. No work shall be performed under the influence of drugs or alcohol. Identify hazards and incorporate appropriate controls Understand the three basic employee rights that OH&S legislature provides: 4.13.1 Right to know 4.13.2 Right to participate 4.13.3 Right to refuse work they believe to be unusually dangerous
Document Identification
SEL 030
Page Number
Document Creation Date
February 2, 2015
Implementation Date June 30, 2015
5.0
2 of 2
WCB Requirements
The contractor must have an active WCB account which may be demonstrated by a Letter of Good Standing, a Clearance Letter, or providing their company WCB account number. Belterra will then verify with WCB the Contractor’s account status.
6.0
Orientation 6.1
6.2 6.3 6.4
7.0
All contractors shall participate in an orientation. Contractors working on Belterra customer sites will participate in a site orientation, supplemented with an orientation based on the scope of work, as required. Frequency of the orientation will be based as per customer requirements and Belterra’s “Checklist Requirements” (7.0) The level of orientation will be based on level of risk associated with the scope of work Records of orientation shall be maintained in accordance to Belterra’s record-keeping protocols
Checklist Requirement 7.1
Belterra’s FRM 048 -Contractor Information, Checklist & Orientation, will be communicated and updated for regular customers on annual basis.
7.2
All new contractors are required to fulfil the Checklist Requirements as per FRM 048 prior to starting any work.
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8.0
Key Contact 8.1 8.2
Identification of key contact personnel for the contractor and Belterra is to happen prior to the work beginning, so that in the event of an emergency, contact information is readily available. Information retained is to include, but not be limited to: 8.2.1 Contractor company, mailing address, Contractor contact name, email, telephone numbers (including office, and cellular) 8.2.2 Belterra contractor lead name, telephone numbers (including office, and cellular)
Any violations will result in immediate dismissal from the premises or customer site.
POWERED MOBILE EQUIPMENT SAFETY PROGRAM Document Identification
SEL 031
Page Number
1 of 4
Document Creation Date
May 12, 2015
Implementation Date May 15, 2015
6.0
INTRODUCTION
6.1
PURPOSE The purpose of this program is to establish procedures for the safe operation of Powered Mobile Equipment at Belterra Corporation, and prevent injury or property damage from the unsafe operation of these machinery/equipment
6.2
POLICY The policy provides the fundamentals for the operation, use and maintenance of Powered Mobile Equipment, including Forklifts, Platform/Aerial Lift Trucks, Scissors Lifts, motorized hand trucks, and other specialized industrial trucks powered by electrical motors or internal combustion engines. This program is in compliance with the Canadian Regulatory Standards and applies to all Belterra employees, contractor and sub-contractors, who are required to operate these Industrial Powered Mobile Equipment.
7.0
DEFINITIONS 1.1 Authorized Operator: An employee who is competent and certified by means of satisfactorily completing both classroom and operation training on material-handling equipment.
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8.0
1.2
Load Center: The horizontal distance from the edge of the load or the vertical face of the forks or other attachment to the loads center of gravity.
1.3
Rated Capacity: The maximum weight that the Powered Mobile Equipment is designed to lift, as determined by the manufacturer.
GENERAL REQUIREMENTS 1.1 If the load to be handled is such that it presents a hazard to the operator (for instance boxes falling from a pallet during travel), the manufacturer will install a vertical load backrest. 1.2 Powered Mobile Equipment used in dim areas of the branch or low lux readings will come equipped with its own light. 1.3 Nameplates and markings on Powered Mobile Equipment should remain intact and should be maintained in legible conditions. Manufacturer’s written approval must be obtained for any modifications that affect truck capacity or safe operation. If modification is made, the capacity, operation and maintenance instruction plates, tags, or decals must reflect the changes.
Document Identification
SEL 031
Page Number
Document Creation Date
May 12, 2015
Implementation Date May 15, 2015
9.0
2 of 4
POWERED INDUSTRIAL TRUCK OPERATORS Operators are responsible for the following: 1.1 1.2 1.3
10.0
Inspecting Powered Mobile Equipment at the beginning of each work shift and completing the appropriate inspection forms Operate Powered Mobile Equipment in a safe manner consistent with safe rules of operation Reporting all equipment malfunctions and/or maintenance needs to their supervisors immediately. Park lift in safe place, remove key, tag or note problem.
TRAINING REQUIREMENTS All personnel who operate Forklifts, Scissors Lifts, Boom / Ariel lifts, Powered Hand Trucks and other Powered Mobile Equipment are required to have the following training: 1.4
Formal Theory Training – e.g. lectures, discussions, interactive computer learning, and written materials
1.5
Formal Practical Training – e.g. demonstrations performed by the trainer and practical exercises performed by the trainee. Evaluation of the operators performance will be determined by an authorized, qualified and a competent instructor.
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All operators are expected to be trained in accordance with CSA Standards B335-94, Industrial Lift Truck Operator training (OHSR 16.7(j)) 11.0
REFRESHER TRAINING REQUIREMENTS Refresher training, including an evaluation of the effectiveness of that training, shall be conducted to ensure that the operator has the knowledge and skills needed to operate the Powered Mobile Equipment safely. Refresher training will be conducted when: 1.4 1.5 1.6 1.7
The operator has been observed to operate the vehicle in an unsafe manner The operator has been involved in an accident or near-miss incident The operator has received an evaluation that reveals that the operator is not operating the truck safely The workplace changes in a manner that could affect safe operation of the Powered Mobile Equipment.
Document Identification
SEL 031
Page Number
3 of 4
Document Creation Date
May 12, 2015
Implementation Date May 15, 2015
An evaluation or re-certification of each Powered Mobile Equipment operators performance shall be conducted at least once every three years, or as specified as per the CSA standards, and the recertification date on your original Powered Mobile Equipment certificate. 12.0
EQUIPMENT INSPECTION AND MAINTENANCE 1.1 1.2 1.3 1.4
1.5 1.6 13.0
Each Powered Mobile Equipment will be inspected daily by the operator at the beginning of the shift. A file will be maintained that lists the shift inspections of equipment. A maintenance log will be kept that identifies repair needs and corrective actions taken for each powered industrial truck. If repairs are needed on a Powered Mobile Equipment such that it cannot be safely operated, it will; be taken out of service until the repairs have been made. Utilize PR12-FRM04 to tag the truck. After repairs have been completed, the Powered Mobile Equipment will be given a performance test to ensure that the equipment is safe to operate. Powered Mobile Equipment will be kept in clean condition, free of dirt, excess oil and grease.
GENERAL SAFE WORK PRACTICES 1.1 1.2 1.3 1.4
Only authorized, trained personnel shall operate Powered Mobile Equipment. Before start of shift, a visual inspection must be conducted. Employees shall not operate an unsafe forklift at any time. Unsafe equipment must not be operated at any time. Where applicable fill fuel tanks out of doors while engine is off.
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1.5
Operators shall drive with both hands on the steering wheel. Horseplay is prohibited. Do not drive with wet or greasy hands. No person shall ride as a passenger on a forklift or on the load being carried. 1.6 A forklift will not be used to elevate a platform or pallet with persons on it, except work platforms especially designed for this purpose. Work platforms must have standard guard rails, and must be securely fastened to the forks. 1.7 No person shall stand or walk under elevated forks or aerial lifts 1.8 Operators should avoid making jerky starts, quick turns, or sudden stops. The operator will not use reverse as a brake. 1.9 Slow down on wet and slippery surfaces and at cross aisles or locations where vision is obstructed. 1.10 Operators entering a building or nearing a blind corner shall make their approach at reduced speed. Sound horn and proceed carefully. 1.11 Operators shall give pedestrians the right-of-way at all times. 1.12 Operators shall not drive toward any person who is in front of a fixed object or wall. 1.13 Operators shall not overtake and pass another Powered Mobile Equipment traveling in the same direction, at intersections, blind spots, or hazardous locations. 1.14 Operators should not put their fingers, arms, or legs between the uprights of the mast, or beyond the contour of the forklift. 1.15 Forks should always be placed under the load as far as possible. Do not lift a load with one fork. SEL 031 4 of 4 Document Identification Page Number Document Creation Date 1.16 1.17 1.18 1.19
1.20 1.21 1.22 1.23 1.24
1.25 1.26 1.27 1.28 1.29
1.30 1.31
May 12, 2015
Implementation Date May 15, 2015
No load should be moved unless it is absolutely safe and secure. Use extra care when handling long lengths of bar stock, pipe, or other materials. Avoid sharp or fast end-swing. Powered Mobile Equipment must be safely parked when not in use. The controls shall be neutralized, power shut off, brakes set, key removed, and the forks for the forklift left in a down position flat on the surface, and not obstructing walkways or aisles. Powered Mobile Equipment shall not be left on an incline unless it is safely parked and the wheels blocked. Only stable and safely arranged loads will be handled. Only loads within the rated capacity of the Powered Mobile Equipment will be handled. An overhead guard will be used as protection against falling objects. Operators must wear appropriate personal protective equipment such as safety footwear, safety glasses, head protection, and fall protection equipment when operating an elevating work platform. The fall protection equipment must be properly secured to an anchorage point that is approved by the manufacturer or a professional engineer. The equipment manufacturer’s operating and maintenance manuals must be available at the workplace with the platform. The elevating work platform must meet the requirements of the applicable CSA standards. Do not use a platform without guardrails in place. No individual must operate any Powered Mobile Equipment unless they are properly trained in how to safely operate the specific equipment including elevating work platform they will be using. Operate the Powered Mobile Equipment on firm and level surfaces only. A load backrest extension should always be used to minimize the possibility of the load or part of it from falling forward.
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HYDROGEN SULFIDE AWARENESS & CONTINGENCY PROGRAM Document Identification
SEL 032
Page Number
Document Creation Date
May 12, 2015
Implementation Date June 30, 2015
1.0
1 of 6
PURPOSE AND SCOPE The purpose of this safety element is to ensure that effective safe work practices are used to protect Belterra employees from occupational exposures to hydrogen sulfide (H2S). This safety element will establish the requirements for the recognition & control of H2S, and comply with Belterra & other regulatory requirements where applicable. Hydrogen Sulfide is a colorless flammable gas having an offensive odor and a sweetish taste. It is highly toxic and hazardous as it is heavier than air. Should there be a source of ignition present, it may catch fire quickly. H2S is explosive when it is in concentrations of 4.3 to 46% by volume in air. The auto ignition temperature is 260C. H2s has an odor similar to rotten eggs. However, this scent will quickly deaden the sense of smell, making smell an unreliable detection method. Use only approved detection equipment to check on concentrations present in the atmosphere. This may require a job being shut down until the hazard has been eliminated.
2.0 2.1
ROLES AND RESPONSIBILITES Management responsibilities include:
Provides leadership and support to ensure that the Hydrogen Sulfide program is fully implemented. Provide training and proper Personal Protective Equipment
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2.2
Supervisors / Lead Hands responsibilities include:
2.3
Ensure that all personnel are knowledgeable of the H2S requirements for the areas in which they work; Inform all personnel of the locations where H2S may be expected; Ensure that all monitoring is completed at customer sites prior to Belterra employees entering the exposed area; Ensure all warning signage are posted, mounted
Worker Responsibilities include:
Do not enter any site or area if you have not have H2S training Strictly follow the procedures or customer H2S program when on site. Wear proper Personal Protective Equipment when working in areas that may become contaminated by H2S.
Do not enter any area where the PPM (parts per million) for H2S has been determined to be high until levels has been reduced and area is safe to enter again. SEL 032 2 of 6 Document Identification Page Number Document Creation Date
3.0
Implementation Date June 30, 2015
PHYSICAL & CHEMICAL PROPERTIES Color Odor Vapor Density Explosive limits Flammability Solubility Boiling Point
4.0
May 12, 2015
-
Colorless. Offensive, similar to sulfur or rotten eggs. Heavier that air (1.19). 4.3 to 46.0 % Volume in air. Burns readily with blue flam: auto ignition point = 260C. Readily Soluble in water oil and emulsion. -60C in liquid form, normally found as a gas.
CONCENTRATION LEVELS Three levels of Occupation al Exposure limits have been established to protect workers from the toxic effect of H2S. Below are the maximum parts per million of H2S workers can be exposed to before an evacuation must take place:
10 ppm – Time weighted Average –Maximum exposure in an eight hour work day. 15ppm- Short term exposure level- Acceptable for no more than 15 minutes >15 ppm- Ceiling Exposure Level- No worker may be exposed to more than 15 ppm
Various concentrations of H2S and the toxic effect that can be expected on the body are listed below:
1 ppm- Easily noticeable by the smell in the area 10 PPM- Met the OEL for and 8 hour day has been met 15 ppm- Ceiling for exposure reached 20 – 50 –ppm- Severe eye irritation, nose, throat, and lung irritation, loss of appetite.
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5.0
100 -200 -ppm -Sever irritation of nose throat and lungs. Severe lung irritation, headache, dizziness and, staggering. The ability to smell disappears. 500 ppm –Unconsciousness and death within a few minutes 500 – 1000 ppm- Immediate loss of consciousness and respiratory paralysis leading to death.
EXPOSURE SYSTEMS 5.1 Acute: Results in almost instantaneous asphyxia with respiratory paralysis. Acute poisoning may occur quickly or over long periods based on exposure levels. Panting, pallor, cramps, paralysis, and immediate loss of consciousness are some symptoms of H2s poisoning. Death is a result if rescue and follow up treatment does not transpire. 5.2 Sub- Acute: Results in irritation or pain in the eyes, persistent cough, tightening or burning in the chest and skin irritation.
Document Identification
SEL 032
Page Number
Document Creation Date
May 12, 2015
Implementation Date June 30, 2015
5.3
3 of 6
Treatment: Victims of H2S poisoning may require rescue from the area. If breathing has stopped artificial respiration needs to be administered. If breathing is slow or labored oxygen needs to be administered. All victims will require medical intervention and are to be transported to the nearest hospital by available emergency vehicles. When working on a sour location all Belterra employees are to know any evacuation alarms, muster areas, and the location and operation of self contained breathing apparatus.
6.0
FIRST AID MEASURES
6.1
Inhalation:
6.2
Take proper precautions to ensure your own safety before attempting rescue (e.g. remove any sources of ignition. Wear appropriate protective equipment, use the buddy system). Remove source of contamination or move victim to fresh air; If breathing is difficult, trained personnel should administer emergency oxygen; Do not allow the victim to move around unnecessarily; If breathing has stopped, trained personnel should begin artificial respiration or, if the heart has stopped, CPR or AED should be administered by trained individuals. Avoid mouth-to-mouth contact by using mouth guards or shields; Quickly transport victim to an emergency care facility.
Skin Contact:
Gas: o Remove, double bag, seal, label and leave contaminated clothing, shoes, and goods at the scene for safe disposal;
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6.3
Liquefied: o Quickly remove victim from source of contamination and briefly flush with lukewarm, gently flowing water. Do not attempt to re-warm the affected area on site; Do not rub area or apply dry heat; Gently remove clothing or jewelry that may restrict circulation; Carefully cut around clothing that sticks to the skin and remove the rest of the garment; Loosely cover the affected area with a sterile dressing; Quickly transport victim to an emergency care facility.
Eye Contact:
Gas: o Immediately flush the contaminated eye(s) with lukewarm, gently flowing water for 15-20 minutes while holding the eyelid(s) open; o Immediately obtain medical attention; o Eye contact will also involve significant inhalation exposure. See “Inhalation” above.
Liquefied: Document Identification
SEL 032
Page Number
Document Creation Date
May 12, 2015
Implementation Date June 30, 2015
o o o o o 6.4
Quickly remove victim from source of contamination; Immediately and briefly flush eye(s) with lukewarm, gently flowing water until the chemical is removed; Do not attempt to re-warm; Cover both eyes with a sterile dressing; Quickly transport victim to an emergency care facility.
Ingestion:
7.0
4 of 6
Ingestion is not applicable route of exposure for gasses.
EXPOSURE CONTROLS Belterra employee may only be exposed to Hydrogen Sulfide at customer sites. Thus any control measures will be directed to the site leadership team by the project manager / branch manager, supervisor or lead hand. All employees that might be exposed to hydrogen sulfide must be informed of the risks and controls in place prior to entering the site and/or area of exposure. When working in a H2S site, Belterra employees are required to wear personal gas monitors provided by Belterra. Monitors must be calibrated on first use and bump tested thereafter before each use to ensure its effectiveness. Any testing’s and/or samplings must be performed by a trained / certified and competent individuals.
7.1
Engineering Controls:
Mechanical ventilation – dilution and local exhaust ventilation system Process or personnel enclosure
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Control of process conditions Control of process modifications e.g. substitution of a less hazardous material
7.2
Sampling and Analysis;
7.3
Direct Reading Instrument;
7.4
Colorimetric Detector Tubes;
7.5
Administrative Controls: All employees that may potentially be exposed to Hydrogen Sulfide must be provided with proper training and education. If engineering controls and work practices are not effective in controlling exposure to this material, suitable personal protective equipment including approved respiratory protection will be provided to respective employees as following:
Document Identification
SEL 032
Page Number
Document Creation Date
May 12, 2015
Implementation Date June 30, 2015
5 of 6
Respiratory Protection:
NIOSH RECOMMENDATIONS FOR HYDROGEN SULFIDE CONCENTRATIONS IN AIR UP TO 100 ppm: o o o
Powered air-purifying respirator with cartridge(s) to protect against hydrogen sulfide; or gas mask with canister to protect against hydrogen sulfide; or SAR (Supplied Air Respirator); or full-face-piece SCBA.(Self Contained Breathing Apparatus)
EMERGENCY OR PLANNED ENTRY INTO UNKNOWN CONCENTRATIONS OR IDLH CONDITIONS:
Positive pressure, full-face piece SCBA; or positive pressure, full-face piece SAR with an auxiliary positive pressure SCBA; ESCAPE: Gas mask with canister to protect against hydrogen sulfide; or escape-type SCBA.
Eye Protection: NIOSH approved chemical safety goggles. A face shield may also be necessary if there is potential for contact with liquid hydrogen sulfide Skin Protection: NIOSH approved chemical protective gloves, boots, and/or other chemical protective clothing must be worn if there is potential for contact with the liquid. A chemical protective full body encapsulating suit and respiratory protection may also be required on some sites A shower / eye wash station must be readily available in the immediate work area. Belterra Corporation – Safety Manual
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Personal Hygiene: Remove contaminated clothing promptly; Cut around any clothing which sticks to the skin Keep contaminated clothing in closed containers; Discard or launder before re-wearing; Do not eat, drink or smoke in work areas; Wash hands thoroughly after handling this material; Maintain good housekeeping. 8.0
TRAINING REQUIREMENTS All Belterra employees who might potentially be working in a H2S environment must be trained and educated. Training will include, but is not limited to:
Document Identification
SEL 032
Page Number
Document Creation Date
May 12, 2015
Implementation Date June 30, 2015
6 of 6
H2S Alive (not H2S Awareness) OSSA H2S (Alberta branches) Hazard Assessment training Self Contained Breathing Apparatus training Gas detection monitor training H2S Safe Work Procedures
Belterra field and warehouse employees shall be trained and made aware of its physical properties, recognizes its hazards and knows how to avoid exposure. 9.0
EVACUATION All shifts exposed to H2S must start with a tool box meeting to ensure workers are aware of evacuation plans for the respective site. In the event a H2S contamination should occur: Evacuate: No person should attempt a rescue without proper protection and air supply Alarm: Call for help and raise any alarms set in place for other workers in the area Assess: Determine amount of victims and where they may be, include any and all injuries that may have occurred including fatalities Protect: Never return to a sour site without proper protection. If a rescue attempt is to be made ensure you don a SCBA or SABA (Supplied Air Breathing Apparatus). If protection is not available, wait for emergency crews to arrive. Ensure the area is safe from being contaminated. Rescue: Ensure all workers are in a safe area. Revive: After victims have been moved to a safe area, qualified and certified personnel should administer first aid as needed. Begin artificial respiration and CPR if needed.
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Medical aid: Any exposed workers are to be transported immediately to the nearest hospital for evaluation.
RESPIRATORY PROTECTION PROGRAM Document Identification
SEL 033
Page Number
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
1.0
INTRODUCTION
1.1
PURPOSE
1 of 14
The purpose of this Respiratory Protection Program is to establish the procedures and requirements necessary to ensure that all affected individuals are effectively protected against airborne contaminants that may be present in the workplace or at customer sites. All activities involving the use of respiratory protective equipment shall be conducted in compliance with the requirements of the CAN/CSA-Z94.4-11 - Selection, use, and care of respirators 2.0
POLICY It is the policy of Belterra Corporation to maintain work environments that not will adversely affect the health, safety, and well-being of Belterra employees. This document focuses on the implementation of the Respiratory Protection Program for employees, contractors and visitors who might potentially be exposed to contaminated air. Where possible, hazards will be reduced or eliminated through engineering controls, including Elimination, substitution, general or local ventilation, and isolation. Respiratory protection is used for control of hazards only after all feasible engineering and administrative controls have been applied, or while engineering controls are being implemented.
3.0
DEFINITION
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Accepted Respirator – a respirator tested and certified by procedures established by the National Institute for Occupational Safety and Health (NIOSH). Air-Purifying Respirator – a respirator with an air-purifying filter, cartridge, or canister that removes specific contaminants by passing ambient air through the air-purifying element. Atmosphere-Supplying Respirator – a respirator that supplies the respirator user with breathing air/gas from a source independent of the ambient atmosphere. Dust Mask: The common name for a filtering face-piece respirator Exhalation Valve: A device that allows exhaled air to leave a respirator and prevents outside air from entering through the valve.
Document Identification
SEL 033
Page Number
2 of 14
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
Face piece: That portion of a respirator that covers the wearer's nose and mouth. Filter or Air-Purifying Element: A media component used to remove solid or liquid particles from the inspired air. Fit Test: The use of a protocol to qualitatively or quantitatively evaluate the fit of a particular respirator to a specific person. A fit test must be repeated annually. Hazardous Atmosphere – any atmosphere that is oxygen-deficient, exceeds occupational exposure limits, presents a fire/explosion hazard, and/or contains an airborne toxic or disease-producing contaminant in concentrations deemed to be hazardous. NIOSH: National Institute for Occupational Safety and Health. NIOSH provides a testing approval and certification program for respirators, filters and cartridges. NIOSH Approved: Certified for use by the National Institute for Occupational Safety and Health (NIOSH) Immediately Dangerous to Life and Health Atmosphere (IDLH) – an atmosphere that poses an immediate threat to life, would cause adverse health effects, or would impair an individual’s ability to escape. Occupational Exposure Limits (OELs): The maximum concentration of an air contaminant to which working people can be exposed for a specified time interval, usually the maximum average exposure allowed throughout an entire eight-hour shift. OELs are typically PELs or TLVs, which are also defined in this section. In the absence of formally recognized or regulatory defined OELs, a chemical manufacturer may establish an exposure limit that is appropriate to use. Alternatively, the occupational health staff will have to determine, or develop an appropriate protective level. Belterra Corporation – Safety Manual
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This process often involves the involvement of industrial hygiene, occupational medicine and toxicology staff members. The National Institute for Occupational Safety and Health also publishes Recommended Exposure Limits (RELs), which may be evaluated for use. Qualified Person – an individual who possesses the knowledge, experience, and training to fulfil the competencies of the roles defined in this Program. Quantitative Fit Test – a test method that uses an instrument to assess the amount of leakage into the respirator in order to assess the adequacy of respirator fit. Qualitative Fit Test – a pass/fail test method that relies on the subject’s sensory response to detect a challenge agent in order to assess the adequacy of respirator fit. Respirator – a device to protect the user from inhaling a hazardous atmosphere. Document Identification
SEL 033
Page Number
3 of 14
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
Service Life – the period of time during which a respirator provides adequate protection to the user. User Seal Check – an action conducted by the respirator user to determine if the respirator is properly sealed to the face. Tight-Fitting Face-Piece – a respirator inlet covering that forms a complete seal with the face. This includes a half-face-piece that covers the user’s nose and mouth under the chin; and a full-face-piece that covers the user’s nose, eyes, and mouth under the chin 4.0
RESPONSIBILITIES
4.1
SENIOR MANAGEMENT Implementing a written respirator program; Ensure branch managers designate a respirator program administrator; Support training needs financially for all levels of employment at Belterra that may potentially be exposed to contaminated air.
4.2
BRANCH MANAGERS Ensuring that the worksite is evaluated for breathing hazards; Eliminating or minimizing all breathing hazards; Providing and maintaining respirators needed for any airborne hazard present at the worksite, and ensuring that workers use the equipment when required; Providing materials for workers to clean their respirators; Providing supervisors with the education and training necessary to ensure that workers use respirators safely; Providing workers with the education, training, and supervision necessary for safe use of respirators; Developing emergency evacuation procedures and ensuring that supervisors and workers
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4.3
receive appropriate training in any workplace where workers may need to be rescued or evacuated because of breathing hazards; Ensuring that all illnesses or injuries resulting from breathing hazards and requiring medical aid are reported and recorded; Requiring a medical assessment if there is a concern about a worker’s ability to wear a respirator. Reviewing the program on an annual basis
PROGRAM ADMINISTRATOR (CONSTRUCTION SAFETY OFFICE,R SUPERVISOR OR DESIGNATE) Assessing the type and amount of exposure; Selecting the appropriate respirators; Implementing training and instruction programs; Administering the overall program, including the maintenance of records;
Document Identification
SEL 033
Page Number
4 of 14
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
4.4
SUPERVISORS/SAFETY OFFICERS/DESIGNATE Workers are aware of breathing hazards on the worksite(s); Respirators are available when required; Workers use respirators correctly as required; Workers are clean-shaven; Respirators are properly cleaned, inspected, maintained, and stored; Workers are aware of any equipment or clothing that may interfere with respirator use; Working conditions are monitored in order to alert supervisors of exposure to higher concentrations of a contaminant or a new contaminant; Workers are aware of potential issues that may develop during respirator use, such as discomfort, skin irritation, or breathing difficulty; The program administrator or branch manager is notified of concerns or conditions that might affect workers’ respiratory protection.
4.5
WORKERS Understanding and following safe work procedures; Using their respirators as instructed; Understanding the limitations of their respirators and following the manufacturers’ instructions; Inspecting their respirators before use; Immediately reporting any equipment problems to their supervisor or designate; Properly cleaning and storing their respirators.
5.0
RESPIRATOR SELECTION
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The selection of a respirator must be appropriate to the contaminant, its concentration, and the level of protection provided by the respirator (i.e., the protection factor and maximum use concentration). Only respirators bearing NIOSH/MSHA (U.S. Mine Safety and Health Administration) approval or other respirators acceptable to WCB will be provided to workers. The following respirators are available to workers and are to be worn for the work activities listed below. Work Activity
Contaminants
Use of adhesives – lagging, pulley’s, tank repairs or lining
Fumes
Type of Respirator Air – Purifying Respirators with Organic Vapor cartridges. (“P” Series) Half or Full Mask as per risks identified
Document Identification
SEL 033
Page Number
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
Tank Repairs or Lining
Confined Space Work with oxygen deficient area Grinding work Cleaning Chemicals
Welding: Stainless Steel
Welding: Surface Treated Material
Fumes
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Air – Purifying Respirators with
Organic Vapor cartridges. (“P” Series) Half or Full Mask as per risks identified Air-borne toxic contaminants Supplied Air Respirator with full face-piece, helmet, hood or loose fitting face-piece N-95 Respirators Dust Fumes & Solvents Air – Purifying Respirators with Organic Vapor cartridges. (“P” Series) Half or Full Mask as per risks identified Fumes & oxides - fluorides & silicates N95 Particulate Respirator or other etc. Welding Particulate Respirators approved by WCB. Zinc oxides and / or isocyanates Air – Purifying Respirators with components Organic Vapor cartridges. (“P” Series) Half or Full Mask as per risks identified
Always read cartridge or filter labels and instruction manuals prior to use and be certain the correct cartridge or filter is selected. For example: a) organic vapor cartridge respirators do not provide adequate protection against isocyanate-based automotive paints; b) only fume-rated particle masks provide protection against welding fumes. Belterra Corporation – Safety Manual
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6.0
RESPIRATOR FITTING To fit properly and provide protection, respirators that are designed to fit the face, such as rubber half-masks, must have an effective seal. Workers using this type of respirator must be clean-shaven in the area where the respirator seals with the face (i.e., no visible stubble). Workers will receive a fit test once a year (see the “Respirator fitting procedures” section).
7.0
WORKER TRAINING
Every worker who may have to wear a respirator will be trained in the proper use of the respirator. Both the worker and his/her supervisor will receive this training. The training shall include: Description of the type and amount of exposure; Description of the respirator; The intended use and limitations of the respirator; Proper wearing, adjustment, and testing for fit; SEL 033 6 of 14 Document Identification Page Number Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
Cleaning and storage methods; Inspection and maintenance procedures.
The training will be repeated as often as necessary, at least annually, to ensure that workers remain familiar with the proper use of the respirators. All training records will be kept for reference purposes. The training program will be evaluated annually to determine that it continues to be effective. 8.0
PROPER USE OF RESPIRATORS Corrective eyewear or other equipment must not interfere with the seal of the respirator. No covering can be used which passes between the respirator face-piece and the wearer's face. Respirators will be inspected before and after every use. Straps, valves, cartridges, other respirator parts, and general cleanliness will be checked. See the respirator instruction manual. User seal checks will be performed, where applicable, by respirator users each time they put on their respirators. High contaminant levels and other factors such as high humidity can affect filters or cartridges. Workers noting a resistance to breathing, a smell or taste of chemicals within the respirator, or an irritation shall immediately leave the work area and report to their supervisor. After an investigation rules out other reasons, such as failure of ventilation systems, respirators shall be checked and new filters or cartridges installed. When wearing respirators, workers experiencing any of the following must leave the contaminated area: Nausea
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Dizziness Eye irritation Unusual odor or taste Excessive fatigue Difficulty breathing
Supervisor or designate will determine whether or not a worker may be allowed to wear a respirator. Where there is any doubt on the part of the worker or program administrator about the worker’s ability to wear a respirator, the worker is to be examined by a physician. Certain medical conditions, such as lung disease (e.g., asthma or emphysema) or heart disease, may affect the worker's ability to wear a respirator.
Document Identification
SEL 033
Page Number
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
9.0
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AIR SUPPLYING RESPIRATORS Belterra employees selecting respiratory protective equipment must thoroughly understand the equipment and the types of equipment available. This individual must be familiar with the equipment’s capabilities, including the degree of protection it can provide, and its limitations. Only employee who are thoroughly trained and competent with this type of equipment shall use the air supplying respirators. The branch or project manager must determine the degree of danger the conditions that are or may be present at the work site present to the worker. These findings are used to select the respiratory protective equipment appropriate for those conditions. The branch or project manager must stay informed of any change in conditions at the work site that might affect the degree of protection provided by the respiratory protective equipment in use.
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Document Identification
SEL 033
Page Number
8 of 14
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
Positive pressure refers to pressure-demand mode or continuous-flow mode Respirators; Air used for atmosphere-supplying respirators must be of a quality that complies with Table 1 of CSA Standard Z18O.1-00, Compressed Breathing Air and Systems, and does not contain a substance in a concentration greater than 10% of the applicable Occupational Exposure Limits listed as per the regulations (This does not apply to substances already listed in Table 1 of the CSA Standard.) Assigned protection factors listed are from CSA Standard Z94.9-02 for a respirator that has been fitted using quantitative fit-test methods according to the standard. If qualitative fit testing is done, the assigned protection factor for demand-mode airline respirators and SCBA is 10 A respirator should never be used in an environment where the hazard ratio is greater than its assigned protection factor. To select the appropriate level of respiratory protective equipment, use the highest hazard ratio (HHR) of the individual components present.
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Table 2 – Highest Hazard Ration for Selecting a Respirator
PAPR = Powered Air Purifying Respirator SCBA = Self-Contained Breathing Apparatus
*Supplied air respirator with an additional air supply (usually a cylinder) used should the Primary air supply fai SEL 033 9 of 14 Document Identification Page Number Document Creation Date
May 2, 2015
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10.0
CLEANING, MAINTENANCE, AND STORAGE OF RESPIRATORS Respirators will be maintained, cleaned, and stored as described by the manufacturer's instructions. Where respirators are shared, they will be cleaned and sanitized after each use. Follow the manufacturer's recommendations for sanitizing. The following procedure can be used to clean and sanitize most respirators: Remove any filters, cartridges, or canisters. Wash the respirator (and associated parts) in warm water mixed with a mild detergent (or a mild detergent plus bleach). Rinse the respirator in clean, warm water. Wipe the respirator with disinfectant wipes (70% isopropyl alcohol) or sanitizing foam to kill germs. Air dry in a clean area. Reassemble the respirator (e.g., replace the cartridges). Place in a clean, dry plastic bag (or other container).
Defective respirators shall not be used. If during an inspection, a worker discovers a fault or defect in a respirator, he/she will bring it to the attention of the supervisor. The worker or supervisor will attempt to repair the defective respirator. SEL 033 10 of 14 Document Identification Page Number Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
If the respirator cannot be repaired, it will be given to the program administrator. Belterra Corporation – Safety Manual
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The program administrator will: Perform a simple fix, such as the replacement of a valve or head strap, or Take the respirator out of service until it can be repaired, or Dispose of the defective respirator and provide a new one A supply of replacement parts, filters, cartridges, etc. should always be available in all Belterra branches. After inspection, cleaning, and necessary repairs, respirators will be properly stored in plastic bags, storage cabinets, or lockers. 11.0
RESPIRATOR FITTING PROCEDURES Fit testing should be completed at least annually to ensure continued adequate fit. Fit testing’s should also be done for following reasons too: A user should engage in a fit test every time a new model, manufacture type/brand, or size is worn. This is because each brand, model, and size of particulate face-piece respirators will fit slightly differently, If weight fluctuates or facial/dental alterations occur, a fit test should be done again to ensure the respirator remains effective. A competent person who is knowledgeable in all aspects of the fit testing process either through training or hands-on demonstration can conduct respirator fit testing. They should be able to demonstrate a proficiency in the fit test methods being used. Fit testing’s in Belterra will be conducted by individuals who have been designated “Train-The-Trainer” title in Respirator Fit Testing. Fit testing’s can also be outsourced to third parties. When you are satisfied that you have found a respirator that fits, there are two simple checks to test the seal. You must do at least one of these checks each time you put on your respirator. Before doing any seal check, make sure your respirator has all its inlet and exhaust valves. Make sure that the valves are in good condition and lie flat. Doing these checks will help you tell whether you have a good seal and whether the valves are in place and working. If the respirator is to be used with any other personal protective equipment – such as goggles, hearing protection, or a hard hat – all seal checks must be done while you are wearing this equipment.
Document Identification
SEL 033
Page Number
11 of 14
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
Negative-pressure user seal check Belterra Corporation – Safety Manual
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This test is called a “negative-pressure” user seal check because you create a slightly negative air pressure inside the respirator face-piece by inhaling. Follow these instructions: 1. Put on the respirator and other associated personal protective equipment. Tighten the head straps until the respirator feels snug but comfortable. Wear the respirator for a few minutes so that it will warm up and conform to your face better. 2. Close off the inlet opening of the cartridges or filters by covering them gently with the palms of your hands, a plastic bag, a special adapter, or gloves (in some cases, you may have to remove the cartridges so you can cover the inlet valves). If you are carrying out this test while wearing a PAPR or an airsupplied respirator, close off or disconnect the hose to stop the air flow. 3. Breathe in slightly to create a vacuum. 4. Hold for 10 seconds. 5. If you have a good seal, the face-piece should collapse slightly against your face and stay collapsed. No air should leak into the face-piece past the sides, top, or bottom.
For a negative pressure seal check, close off the inlet openings with your palms and inhale gently.
Consult the manufacturer’s instructions to see whether the positive-pressure user seal check applies to the respirator. 12.0
FIT TESTING After the respirator has passed the positive and the negative-pressure user seal check, another test of the seal, called a fit test, must be done and the results recorded. When fit tests are performed, workers must be clean-shaven and must wear all other protective equipment that they need, such as goggles and hard hats. Prescription eyeglasses must not interfere with the seal of the respirator (specialty eyeglasses are available). Ideally, fit tests should be done under operating conditions similar to those that workers would experience at the worksite. There are two types of fit testing: qualitative and quantitative. In qualitative fit testing, workers with poorly sealing respirators will detect an irritant, an odor, or a taste when exposed to a test agent.
Document Identification
SEL 033
Page Number
12 of 14
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
In quantitative fit testing, specialized equipment is used to actually measure the amount of the test agent leaking into the face-piece. Belterra Corporation – Safety Manual
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Belterra utilizes qualitative fit testing procedures. 12.1
Bitter Aerosol Taste Fit Test In this test, a worker is exposed to a spray containing denatonium benzoate. It has an extremely bitter taste. The worker wears a respirator equipped with any particulate filter and puts on a test enclosure or hood that covers the head and shoulders. The fit tester exposes the worker to the bitter aerosol by spraying the test solution into the enclosure. Because it is a very bitter solution, it can be easily detected by the worker if it leaks through the face seal. If the worker cannot taste the bitter aerosol after the predetermined number of squeezes, it means that the respirator fits properly. A bitter aerosol fit testing kit can be purchased from suppliers of safety equipment. These kits contain pre-mixed solution as well as instructions for administering the fit test. Workers should not eat, drink (except plain water), smoke, or chew gum for at least 15 minutes before taking the bitter aerosol fit test. Before conducting the test, make sure the worker being fit tested can detect the bitter taste by performing a threshold screening check. The threshold screening should be done under a test hood, and the worker being tested should not wear a respirator. Caution: This test agent may affect workers with respiratory sensitivities. Bitter Aerosol Threshold Screening
Instruct the worker to breathe through a slightly open mouth with the tongue extended. Ask the worker to let you know when a bitter taste can be detected. Insert a nebulizer containing the threshold check solution into an opening located at the front of the test hood. Direct the spray away from the worker’s breathing zone. Rapidly squeeze the bulb of the nebulizer 10 times and ask if the worker can taste the bitter aerosol. If the worker cannot taste the bitter aerosol, rapidly squeeze the nebulizer bulb 10 more times and ask again if the worker can taste it. If the response is still negative, squeeze the nebulizer bulb 10 more times. Once the worker reports tasting the bitter taste, proceed with the fit test. If the worker cannot detect the bitter taste after 30 squeezes, perform a different fit test.
Bitter Aerosol Fit Test Procedure The worker should put on the respirator and all other personal protective equipment, such as eye protection or a hard hat. A successful seal check must be done before the fit test.
Document Identification
SEL 033
Page Number
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
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Prepare a solution made of bitter aerosol and salt solution in warm water and pour the solution into a nebulizer.
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Have the worker put on a test hood while wearing the respirator. The front portion of the hood should be clear of the respirator and provide sufficient room for free head movement. Instruct the worker to breathe through a slightly open mouth with the tongue extended. Ask the worker to let you know if a bitter taste can be detected. Insert the nebulizer filled with prepared solution into the opening in the test hood directly in front of the worker’s nose and mouth. Direct the spray away from the worker’s breathing zone. Firmly squeeze the bulb of the nebulizer containing the test solution either10, 20, or 30 times, depending on the worker’s sensitivity to the bitter aerosol (as determined by threshold screening). Instruct the worker to perform the six fit test exercises and tell you if a bitter taste can be detected. Every 30 seconds, replenish the aerosol concentration by squeezing the nebulizer bulb half the number of squeezes used previously (i.e., use 5, 10, or 15 squeezes). Squirt the solution into the test hood. If the worker reports tasting the bitter aerosol, the respirator has failed the fit test. If the worker cannot detect the bitter aerosol, the respirator has passed the fit test.
12.2 Saccharin Solution Aerosol Fit Test This test is similar to the bitter aerosol solution fit test. Instead of using a bitter-tasting aerosol, the fit tester exposes the worker to the sweet taste of saccharin. The threshold screening and the fit test are done in a test enclosure or hood that covers the head and shoulders. The saccharin solution threshold screening is identical to that of the bitter aerosol, except that the worker must demonstrate the ability to detect the sweet taste of the test agent. For the fit test, a worker wears a respirator equipped with any particulate filter. The tester sprays the test solution into the test hood, directly in front of the worker’s nose and mouth. If the worker cannot detect a sweet taste after either 10, 20, or 30 squeezes, it means that the respirator fits properly. Workers should not eat, drink (except plain water), smoke, or chew gum for at least 15 minutes before taking the saccharin solution aerosol fit test. Workers who eat or drink something sweet before the test may not be able to detect the taste of saccharin and must not be allowed to undergo the fit test.
A bitter or sweet solution is sprayed into the test hood for the bitter aerosol or saccharin fit test.
Document Identification
SEL 033
Page Number
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
12.3
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Isoamyl Acetate (Banana Oil) Fit Test
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This test is similar to the bitter aerosol and saccharin fit tests in that the threshold screening and the fit test are done in a test enclosure. A worker wearing a respirator is exposed to a compound called isoamyl acetate (known as banana oil), which smells strongly like bananas. Before starting the test, you must make sure the person being fit tested can smell the banana oil. If the worker cannot smell the banana oil, perform the fit test using another test agent. For complete instructions on how to conduct this test, refer to CSA Standard CAN/CSA-Z94.4-02, Selection, Use, and Care of Respirators. Since banana oil is a vapor, it can be used to fit test only air-purifying respirators that take a cartridge. The respirator should be fitted with an organic vapor cartridge. After the respirator has passed the fit test, attach the appropriate filter or cartridge for the workplace contaminant. 13.0
CORRESPONDING DOCUMENTS OR FORMS
FRM 052 – RESPIRATOR FIT TESTING FORM
FRM 053 – RESPIRATOR INSPECTION CHECKLIST
HOT WORKS PROGRAM Document Identification
SEL 034
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Document Creation Date
1.0
INTRODUCTION
1.1
SCOPE
May 2, 2015
Implementation Date June 30, 2015
The provisions set out in this policy apply to any work done at Belterra or a Customer site using a welder, torch, or grinding and is to be strictly adhered to by all parties. The use of Hot Work Permit when that hot work takes place away from the designated hot work areas is mandatory. 1.2
PURPOSE To minimize the risk of fire, explosion or similar occurrence caused by equipment that produces arcs, sparks, flames, heat or other sources of ignition, and that which includes welding, cutting and brazing processes.
2.0
POLICY It is the policy of Belterra Corporation that all reasonable safety precautions be taken before flame, heat or spark-producing equipment is used in any area of the branch or customer sites. The conditions existing in the area where hot work is to be performed shall be evaluated by a responsible supervisory personnel or its designate to assure that necessary preparations have been made. The evaluation will be evidenced by the issuance of a Hot Work Permit, which must be posted in the area before hot work may begin.
3.0
WHEN TO SAY NO Some areas simply cannot be made safe for hot work. Hot work must be prohibited: Where lint conditions are severe beyond correction; On partitions, walls, ceilings or roofs with combustible coverings (e.g., expanded plastic insulation); On partitions of combustible sandwich-type construction; On pipe or other metals that can conduct enough heat to ignite nearby combustibles; Where there are large amounts of combustibles that are impractical to move or cover (for example, paper storage, consumable or flammable liquid storage rooms).
Document Identification
SEL 034
Page Number
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
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4.0
RESPONSIBILITIES
4.1
BRANCH MANAGERS
4.2
To ensure that all employees involved in the Hot Work Process are trained (including Permit Authorizing Individual, Hot Work Operator and Fire Watch); Conduct period audits to ensure compliance with this policy; Ensure that the program is reviewed annually and is current with all applicable regulations; Establish approved areas for cutting and welding or establish procedures for approving cutting and welding; Designate an individual responsible for authorizing cutting and welding operations in areas not specifically designed or approved for such processes, who shall be aware of the fire hazards involved and shall be familiar with the provisions of the permit program, and shall be permitted to delegate this responsibility to supervisors; Ensure that only approved apparatus, such as torches, manifolds, regulators or pressure reducing valves, and acetylene generators, be used; Ensure that cutters or welders and their supervisors are suitably trained in the safe operation of their equipment, the safe use of the process, and emergency procedures in the event of a fire; Select contractors to perform cutting or welding who employ suitably trained personnel and who have an awareness of the magnitude of the risks involved, Advise all contractors with regard to flammable materials or hazardous conditions.
SUPERVISORS / SAFETY OFFICERS / DESIGNATE
Be responsible for the safe handling of the cutting or welding equipment and for the safe use of the cutting or welding process; Determine the combustible materials and hazardous areas present or likely to be present in the work location; Protect combustibles from ignition by the following: o Have the work moved to a location free from dangerous combustibles; o If the work cannot be moved, have the combustibles moved to a safe distance from the work or have the combustibles properly shielded against ignition; o The supervisor shall secure authorization for the cutting or welding operations from the designated management representative. Determine that the cutter or welder secures approval that conditions are safe before going ahead; Determine fire protection and extinguishing equipment are properly located at the site and in working condition; Where fire watchers are required, the supervisor shall see that they are available at the site;
Document Identification
SEL 034
Page Number
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
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4.3
Where a fire watcher is not required, a final check-up shall be made by the supervisor one half-hour after the completion of cutting or welding operations to detect and extinguish possible smoldering fires.
CUTTER AND WELDERS The cutter or welder shall handle the equipment safely and use it so as not to endanger lives and property, as follows: Have approval by the supervisor before starting to cut or weld; Cut or weld only where conditions are safe; Continue to cut or weld only so long as conditions are unchanged from those under which approval was granted.
4.4
THE FIRE WATCH Fire watchers shall be required by the individual responsible for authorizing cutting and welding wherever cutting and welding is performed in locations where other than a minor fire might develop, or where: Appreciable combustible material in building construction or contents is closer than 35ft (11 m) to the point of operation; Appreciable combustibles are more than 35ft (11 m) away but are easily ignited by sparks; Wall or floor openings within a 35-ft (11 m) radius expose combustible materials in adjacent areas, including concealed spaces in walls or floors; Combustible materials are adjacent to the opposite side of metal partitions, walls, ceilings, or roofs and are likely to be ignited by conduction or radiation. Fire watchers shall: Have fire-extinguishing equipment readily available and be trained in its use, including practice on test fires; Be familiar with facilities and procedures for sounding an alarm in the event of a Fire; Watch for fires in all exposed areas, and try to extinguish them first only when within the capacity of the equipment available, or otherwise sound the alarm immediately. A fire watch shall be maintained for at least a half-hour after completion of cutting or welding operations to detect and extinguish smoldering fires.
4.5
CONTRACTORS
Contractors will be held to the same Hot Work Standards as Belterra employees. The manager / supervisor who hires the contactor will ensure that this training has been communicated prior to starting any Hot Works.
Document Identification
SEL 034
Page Number
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
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5.0
PERMIT PROGRAM The cutting-welding-hot work permit should be issued to the person who will be performing the hot work. The permit is issued only after the designated person or their alternate has inspected the work area and satisfactorily completed the inspection checklist on the permit. All the questions on the permit should be answered “yes” before the permit is issued. The permit should be attached to the welding equipment. Immediately upon completion of the hot work, the permit should be returned to the person who authorized it, or an alternate, and signed off. The permit should be filed for review by the person authorizing the hot work. The person authorizing the hot work should also maintain a cutting-weldinghot work log and monitor the permits being issued. Cutting, welding, and other hot work done by contractors should also be safely managed using the same permit system. Every contractor working at a facility should be aware the requirements for credentials, experience, and adherence to the plant’s hot work permit program. These requirements should also be written into any bid/contract documents the insured uses.
6.0
MINIMUM PRECAUTIONS FOR CUTTING, WELDING AND HOT WORK
Perform hot work in a properly arranged maintenance shop, unless the job cannot be moved to it; Ensure equipment is in good condition. Thoroughly check all valves, regulators, hoses, and torches; Do not use welding, cutting or other hot work equipment in a building if sprinklers are out of service; Move combustibles at least 35 feet from hot work operations. If combustibles cannot be moved, they must be protected by metal guards or by flameproof curtains or covers rather than ordinary tarpaulins; Prohibit hot work until surrounding floors have been swept clean and, if combustible, wet down; Prohibit hot work until all wall and floor openings within 35 feet of the operations have been tightly covered or otherwise protected with metal guards or flameproof tarpaulins; Prohibit hot work until responsible persons have been assigned to watch for dangerous sparks in the area and on floors above and below; Secure gas cutting and welding cylinders so they will not be upset or damaged and replace protective caps on all cylinders not actually in use; Carefully connect the ground clamp when using electrical arc welding equipment. Since an improperly made ground can be a source of ignition, the ground clamp should be connected as close to the work as possible so that it may be easily observed; Arrange for a patrol of the area, including floors above and below, during any break in the work, such as lunch or rest periods, and for at least half an hour after the work has been completed.
Document Identification
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Document Creation Date
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Implementation Date June 30, 2015
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Use portable stands to elevate welding hose or cable off floor areas where it cannot be easily damaged; Prohibit hot work until a permit is obtained from the person authorized to issue permits.
(Conspicuously post in maintenance shop, on welding or cutting equipment, and in safety officer’s office) The above are considered minimum precautions for hot work operations. There may be other potential hazards present that may need additional safeguards. 7.0
CORRESPONDING DOCUMENTS AND FORMS FRM 051 – Hot Works Permit FRM 051A – Hot Works Log
TOOLS, EQUIPMENT AND MACHINERY Document Identification
SEL 035
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Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
1.0
INTRODUCTION
1.1
PURPOSE The purpose of this practice is to protect workers from injuries associated with working with or near tools, equipment and machinery
1.2
POLICY Belterra Corporation shall ensure that all tools, equipment and machinery are used properly, safely and in accordance with all manufacturers’ guidelines
2.0
RESPONSIBILITIES
2.1
BRANCH MANAGER RESPONSIBILITIES
2.2
Support supervisors/lead-hands/safety representatives in implementing corrective actions for hazardous conditions / acts identified in regards to tools, equipment and machinery; Provide ergonomically safe tools to workers to prevent MSI type injuries. Initiate any necessary administrative action required to enforce safe work practices; Take appropriate corrective action in accordance with Belterra’s Positive Progressive Correction program.
SUPERVISORS/LEAD HANDS/SAFETY REPRESENTATIVES RESPONSIBILITIES 2.2.1 Anticipate all work hazards; 2.2.2 Ensure that all safeguards are utilized; 2.2.3 Ensure that tools, machinery and equipment are maintained via an inspection program; 2.2.4 Ensure that employees are trained to use tools properly and in accordance with the manufacturer’s instructions.
2.3
EMPLOYEES RESPONSIBILITIES 2.3.1 Anticipate all work hazards; 2.3.2 Ensure that all safeguards are utilized; 2.3.3 Conduct routine inspections to ensure that tools, machinery and equipment are properly maintained; 2.3.5 Reporting to their supervisor any tools that need to be replaced; 2.3.5 Following all safety guidelines for the use of hand/power tools and according to manufacturer’s instructions 2.3.6 Participating in training provided by Belterra Corporation.
Document Identification
SEL 035
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3.0
GENERAL SAFETY PRECAUTIONS 3.1 Employees who use hand and power tools and who are exposed to the hazards of falling, flying, abrasive and splashing objects, or exposed to harmful dusts, fumes, mists, vapors, or gases must be provided with the appropriate equipment needed, including Personal Protective Equipment to protect them from the hazards; 3.2 Only qualified and competent employees will operate tools, equipment and machinery; 3.3 All hazards involved in the use of power tools can be prevented by following some basic safety rules:
Keep all tools in good condition with regular maintenance; Use the right tool for the job; Examine each tool for damage before use; Operate according to the manufacturer’s instructions; Utilize the proper protective equipment; and Participate in safety trainings.
3.4 Select tools that are ergonomically safe and identified in the task specific risk assessment table; 3.5 A worker must use a walkway to cross over a conveyor belt if the conveyor is moving or the conveyor belt is motionless but has not been locked out. The walkway must be at least 39 inches wide and have adequate guardrails; 3.6 A worker must not cross under a moving conveyor belt except at a walkway. The walkway area must protect the worker from moving parts and falling materials; 3.7 Hand and power tools shall be appropriate for the job which they are intended and be used solely for the purpose for which they were designed for. 3.8 No tools shall be modified without manufacturer’s specs or their approval, or Belterra’s senior managements authorization. 4.0
HAND TOOLS Hand tools are non-powered. They include anything from retractable knives to wrenches. The greatest hazards posed by hand tools result from misuse and improper maintenance. An example would be: Using a screwdriver as a chisel may cause the tip of the screwdriver to break and fly, hitting the user or other employees.
Document Identification
SEL 035
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4.1
HAND TOOL PRECAUTIONS 4.1.1
Employee should practice caution that blades, knives or other tools be directed away from them, and other employees working in close proximity;
4.1.2
Floors shall be kept as clean and dry as possible to prevent accidental slips with or around dangerous hand tools;
4.1.3
Around flammable substances, sparks produced by iron and steel hand tools can be a dangerous ignition source. Where this hazard exists, spark resistant tools made from brass, plastic, aluminum or wood shall be used.
If a hazardous situation is encountered, it shall be brought to the attention of your supervisor / lead –hand or safety representative 5.0
POWER TOOLS Power tools can be hazardous when improperly used. Belterra employees shall observe following precautions when using power tools as following: 5.1
Never carry a tool by the cord or hose;
5.2
Never remove prongs from any cords;
5.3
Never stand in or near water when using tools;
5.4
Always use a Ground Fault Circuit interrupter (GFCI) with electric tools if working in a wet environment;
5.5
Never “yank” the cord or the hose to disconnect it from the receptacle;
5.6
Keep cords and hoses away from heat, oil and sharp edges.
5.7
Disconnect tools when not in use, before servicing and when changing accessories such as blades, bits and cutters;
5.8
All observers shall be kept at a safe distance away from the work area
5.9
Secure work with clamps or a vise, freeing both hands to operate the tool;
5.10
Tools shall be maintained with care. They shall be kept sharp and clean for the best performance. Follow instructions in the user’s manual for maintenance, lubricating and changing accessories;
5.11 Maintain good footing and balance; SEL 035 Document Identification Document Creation Date
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5.12
Avoid loose fitting clothes, ties or jewelry such as bracelets, watches or rings, which can become caught in moving parts;
5.13
Use tools that are either double – insulated or grounded (three-pronged);
5.14
Keep work area well lit when operating electric tools;
5.15
Ensure that cords and hoses do not pose as a tripping hazard;
5.16
All portable electric tools that are damaged shall be removed from use and tagged “Do Not Use”. This shall be done by the employees.
5.17
Guards, as necessary, shall be provided to protect the operator and others from the following: 5.17.1 5.17.2 5.17.3 5.17.4 5.17.5
Point of operation Nip points Rotating parts Flying chips, and Sparks
Safety guards shall never be removed when a tool, machinery or equipment is being used. 6.0
ELECTRIC TOOLS These general practices shall be followed when using electric tools 6.1
Tools shall either have a three-wire cord with ground and be grounded, be double insulated, or be powered by a low-voltage isolation transformer;
6.2
Any time an adapter is used to accommodate a two-hole receptacle, the adapter wire shall be attached to a known ground. The third prong shall never be removed from the plug;
6.3 6.4
Tools shall be shut down before cleaning, repairing, or oiling. Disconnect or use Lockout/Tagout Procedures;
6.5
Electric tools shall be operated within their design limitations;
6.6
Gloves, eye protection, and safety footwear are recommended during use of electric tools;
6.7
When not in use, tools shall be stored in a dry place
Document Identification
SEL 035
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7.0
POWERED ABRASIVE WHEEL TOOLS Powered abrasive tasks e.g. grinding, cutting, and buffing etc. create safety hazards such as injuries caused by flying fragments or excessive dust. 7.1
Before an abrasive wheel is mounted, it shall be: 7.1.1
Inspected closely and sound- or ring-tested to ensure that it is free from cracks or defects. To test, wheels shall be tapped gently with a light non-metallic instrument. If the wheel sounds cracked or dead, they could fly apart in operation and shall not be used. A sound and undamaged wheel will give a clear metallic tone or “ring.” To prevent the wheel from cracking, the user shall be sure it fits freely on the spindle. The spindle nut shall be tightened enough to hold the wheel in place, without distorting the flange.
7.1.2
7.2
Due to the possibility of a wheel disintegrating (exploding) during start-up, the employee shall never stand directly in front of the wheel as it accelerates to full operating speed;
7.3
Portable grinding tools need to be equipped with safety guards to protect workers not only from the moving wheel surface, but also from flying fragments in case of breakage;
7.4
When using power grinders: 7.4.1 7.4.2 7.4.3
7.5
8.0
Follow the manufacturer’s recommendations. Care shall be taken to ensure that the spindle wheel does not exceed the abrasive wheel specifications;
Always use eye protection and a dusk mask. Ensure that other individuals in immediate vicinity who may potentially be exposed to the hazards are wearing proper PPE too. Turn off the power when not in use; Never clamp a hand-held grinder in a vise.
Workers will ensure that pneumatic powered tools be used in accordance with the pressure ratings set out by the manufacturers guide. Maintenance records shall be kept for these tools;
PHNEUMATIC TOOLS Pneumatic tools are powered by compressed air and include drills, hammers, and sanders etc. The main danger is getting hit by one of the tool’s attachment or by some kind of fastener the worker is using with the tool. 8.1
When using pneumatic tools:
8.1.1 Eye protection is required; SEL 035 Document Identification Document Creation Date
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8.1.2 8.1.3
9.0
Face protection is recommended; When using sanders, dusk marks shall also be worn.
8.2
Employees shall ensure that the pneumatic tools are fastened securely to the hose to prevent them from becoming disconnected. A short wire or positive locking device attaching the air hose to the tool will serve as an added safeguard;
8.3
Compressed air guns shall never be pointed towards anyone or used for cleaning oneself/others;
8.4
Hearing protection must be worn when using compressed air due to high noise levels.
GUIDELINES FOR USING EQUIPMENT AND MACHINERY SAFELY 9.1
Do not operate any machinery or equipment I it is known to be in an unsafe condition;
9.2
Machinery and equipment are only to be operated by competent and qualified persons, and only when adequately trained in the use of it;
9.3
Proper Lockout Procedures must be followed– use lockout procedures as per CHSM – SWP 010 Lockout Tag-out, before service, maintenance, or repair jobs on machines/equipment;
9.4
Always tie loose hair, secure or remove loose clothing, jewelry etc before you operate any machinery or equipment;
9.5
Never remove shields or machine guards. Ensure they are in place before starting work;
9.6
Keep hands and body clear when operating machines/equipment. Always maintain a safe distance;
9.7
Avoid distraction – avoid listening to music using headphones, ear plugs, MP3 player etc;
9.8
Be knowledgeable on the machine / equipment Safe Job Procedures (SJP) – this provides step by step instructions on how the job is performed with appropriate controls in place for health, safety and environmental protection;
9.9
Be trained and knowledgeable on the hazards and risks associated with the operation of the machinery or equipment and control measures;
9.10
Know how to use emergency buttons and other measures, when needed;
9.11
Be trained and knowledgeable on what to do in case of an emergency;
Document Identification
SEL 035
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Implementation Date June 30, 2015
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9.12
Be trained on the Inspection and maintenance of the machinery / equipment. Inspect: 9.12.1 That the safety guards meet the CSA standards; 9.12.2 Entire work area for housekeeping etc. ; 9.12.3 Weird noise that may seem unusual. This process should be followed regularly. Machinery and equipment must be inspected daily by the operator, monthly by Joint Health & Safety Committee Members, and as per Manufacturer’s recommendations;
10.0
11.0
9.13
Never make adjustments to a machine when it is in operation;
9.14
Never leave broken or damaged tools or abnormal equipment or machinery unreported;
9.15
Do not attempt to repair defective wiring or other electrical equipment. Report defective electrical equipment to your supervisor or safety representative. Electrical equipment can only be repaired or serviced by a qualified electrician;
9.16
Employee must know the maintenance and cleaning procedures;
9.17
If something looks unsafe, it probably is …. IF YOU ARE IN DOUBT ….. ASK!
TRAINING REQUIRMENTS 10.1
All employees must be trained prior to using any tool, machinery or equipment as per Belterra’s training requirement (SEL-008)
10.2
Supervisors will ensure that any new or modifications to equipment and/or process are formally assessed and that adequate training is provided to all employees.
10.3
Employee are responsible for attending any designated training and communicating their understanding of the contents of the program, either verbally or by written examinations where required.
TOOLS, MACHINERY & EQUIPMENT INSPECTION AND MAINTENANCE 11.1
All maintenance and inspection will be carried out as per Belterra SEL 007;
11.2
Documentation of installation, inspection, testing, repair and maintenance of a tool, machine or a piece of equipment must be retained and available to the operator, Joint Health & Safety Committee members, maintenance personnel and, the regulatory bodies upon request.
Document Identification
SEL 035
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Document Creation Date
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Implementation Date June 30, 2015
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11.3
Employees shall regularly check all tools, vehicles and equipment that they are working with, and shall take out of service and mark or tag any tools, equipment or machinery that pose a hazard due to a need for repair;
11.4
Repairs and services will be carried out by qualified technicians or maintenance personnel;
11.5
Defective hand tools should be disposed of so there is no opportunity for hazards to others;
WORKING ALONE PROGRAM Document Identification
SEL 036
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Page Number Doc ID: CHSM-BEL-2017
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Document Creation Date
1.0
March 10, 2016
Implementation Date April 8, 2016
POLICY Belterra Corporation shall ensure that “Working Alone” program is established and implemented for those employees working alone under circumstances that may result in injury, health impairment, victimization through criminal violence, or other adverse conditions. The program shall ensure so far as is reasonably practicable the safety, health and welfare of that employee from risks arising out of, or in connection with activities in the workplace. If at all possible, no employee shall be alone in the facility, and if there is a reason for someone to be working alone, then that employee requires to be trained in the check-in procedure. All Working Alone Practices shall fall within the foundations of Belterra’s “SWP 022-Working Alone” Safe Work Practices unless otherwise stated by the branch manager.
2.0
PURPOSE The “Working Alone” program ensures appropriate supervisory due diligence and promotes safe work procedures for the health and safety of employees working alone. It also ensures that employees who work alone have a means of communication with individuals who can respond to an emergency situation. While management is responsible to provide a safe work environment, employees are also expected to make every effort to assess working alone hazards, and to take steps to avoid unnecessary risks. All working alone hazards shall be mitigated to a reasonable and practical level of risk. Every worker who works alone must have a designated “Working Alone Contact”. Activities, dates, and times of contact shall be documented and filed. The “Working Alone Contact” may be a delegated individual from the same branch who is competent in initiating an emergency response notification, or third party emergency answering services.
3.0
SCOPE This policy applies to all employees and contractors who may work alone or in isolation at Belterra or a customer site, where assistance is not readily available should an emergency arise or the worker is ill or injured. This also includes workers who have little or no contact with other individuals or supervision during normal working hours.
Document Identification
SEL 036
Page Number
Document Creation Date
March 10, 2016
Implementation Date April 8, 2016
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4.0
DEFINITIONS
4.1
Accident - an incident that results in personal injury or property damage.
4.2
Incident – an unplanned event that if circumstance were different had the potential of causing an injury or illness.
4.3
Buddy System - a system of organizing employees into work groups so that each employee of the work group is designated to be observed by at least one other employee in the work group.
4.4
Critical Injury – an injury of a serious nature that places life in jeopardy, produces unconsciousness, results in substantial loss of blood, involves fractures or amputations, burns to major portions of the body or loss of sight etc.
4.5
Safety Plan – a documented plan of prescribed safe work procedures to prevent accidents and minimize misfortunes.
4.6
Working Alone – the performance of any work function by a worker as following:
The only worker at the workplace at an time in circumstances where assistance is not readily available in the event of injury, ill health or emergency;
Not within shouting distance, and cannot be seen by another person;
Not expecting a visit from another individual for some time; and
Not directly supervised by or in the presence of any other worker at a workplace or jobsite during the same time period the working alone job function is being performed.
5.0
RESPONSIBILITIES
5.1
MANAGERS & SUPERVISORS RESPONSIBILITIES:
Attempt to avoid having an employee work alone at the branch or customer site; Conduct hazard assessment to identify existing or potential working alone hazards. ; Take measures to eliminate or control the hazards of working alone; Communicate steps of the “Working Alone” procedures and “Emergency Response Plan” to all employees;
Document Identification
SEL 036
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Document Creation Date
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Implementation Date April 8, 2016
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Ensure that affected workers are informed of the hazards and methods used to control or eliminate them; Ensure that all workers understand the risks and mitigation plans when working alone;
Provide an effective system for communication between any worker who works alone and persons capable of assisting the worker; Ensure that any incidents are reported, investigated and documented.
5.2
EMPLOYEES RESPONSIBILITIES:
Report all property damage, close calls, injuries, incidents, and accidents as soon as possible to their supervisor or manager;
Participate in working alone hazard assessments, risk management decisions, and the implementation of procedures to eliminate or control hazards of working alone;
Initiate this procedure if required to work alone;
Follow safe work practices as outlined in the safety plan;
Maintain regular communication with supervisors / managers or or third party emergency answering services;
Never work alone without prior permission from a manager
6.0
DESCRIPTION OF PROCEDURES:
6.1
PROHIBITION OF WORKING ALONE: Working alone is prohibited when work involves the following: Working in confined space entry; During electric installation, equipment or conductor operating at a nominal voltage of 250 volts or more, except when testing equipment or troubleshooting. A person who is able to recognize the hazards and perform rescue operations including artificial respiration shall be available and able to see the worker performing the work; When working at heights ( i.e. use of fall arrest equipment and scaffolds); Using of machine and power tools that could cause critical injury (i.e. lathes, table saws etc.); When using of quick-acting toxic materials as described in the safety date sheets (SDS);
Document Identification
SEL 036
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Document Creation Date
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When using vehicle, crane, mobile equipment or similar material handling equipment where the operator does not have full view of he intended path of travel; During welding operations where a fire watcher is required; and For tasks which, based on the risk assessment conducted by the supervisor or the construction safety officer in consultation with the employee and the Joint Health & Safety Committee or Worker Representative is deemed to require more than one person. 7.0
TRAINING All affected personnel who are required to work alone shall be trained on this policy and requirements of this procedure, and be given instruction on how to complete the check-in log. Supervisors shall provide ongoing training and instruction to employees for their specific working alone situations. Competency testing shall be a requirement of this training. Refresher trainings shall be carried out as deemed necessary by the branch manager.
8.0
DOCUMENTATION Individuals working alone shall be provided a detailed list of the “Working Alone Contacts” including supervisor and manager phone numbers, and answering services being utilized. A copy of this list shall be kept by all “Working Alone Contacts” and the workers supervisor / manager. The contact list shall be reviewed or updated on annual basis or for any other changes that may affect the list and safety of the workers. Working Alone Risk Assessment Form, Working Alone Safety Action Plan/Emergency Plan & Contact Information, and Working Alone Check-In-Time Log Sheet has be filed at branch for two years. These should be available for audit purposes upon request. The response plan will be reviewed annually to ensure it continues to meet the needs of the corporation and the workers safety.
9.0
RELATED DOCUMENTS
FRM 003 - Working Alone Risk Assessment Form FRM 003A -Working Alone Safety Action Plan, Emergency Plan & Contact Information FRM 003B - Working Alone Check-In Times Log Sheet SWP 021 – Working Alone
FATIGUE MANAGEMENT PROGRAM Document Identification
SEL 037
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Document Creation Date 1.0
January 31, 2016
Implementation Date April 8, 2016
PURPOSE AND SCOPE: The purpose of this element is to protect employees from the hazards related to fatigue. Fatigue levels are not easily measured but are well known to affect employee performance and ability to work in a safe manner. Fatigue is a workplace hazard because it affects your ability to think clearly, and act appropriately. Fatigued workers are less alert, do not perform well, are less productive and are more likely to have accidents and injuries. Because fatigue cannot be measured, it is difficult to isolate the effects of extended work hours, or lack of sleep on any changes in incident and injury rates. However, fatigue has been identified as having played a significant role in a number of accidents and incidents.
2.0
DEFINITION OF FATIGUE Fatigue is a state of being tired. It can be caused by long hours of work, long hours of physical or mental activity, inadequate rest, excessive stress, and combination of these factors. Fatigue can also result due to inadequate sleep and recovery of our body within a 24 hour period. Working out of sync with your natural body clock results in fatigue too. The natural body cycle is to work during daylight and sleep when it is dark. Other factors that may cause fatigue are: Work environment, e.g. heat, cold, vibration, or noise
3.0
Lifestyle, family responsibilities,
Ill health.
SIGNS AND SYMPTOMS OF FATIGUE Headache Dizziness Poor hand eye coordination Tiredness Digestive problems
Weakness Muscle Pain Blurry vision Short term memory loss Difficulty concentrating Irritability Depression Loss of appetite Sleepiness, including falling asleep against an individual’s will (micro sleeps)
Document Identification
SEL 037
Page Number
Document Creation Date
January 31, 2016
Implementation Date April 8, 2016
4.0
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ROLES AND RESPONSIBILITIES
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4.1
MANAGEMENT: It is the responsibility of the branch management to ensure that all employees are trained in the hazards related to fatigue. Management should make all practicable efforts to limit employee exposure of acute fatigue. Ensure that following factors are considered for all work schedules: o Long hours of physical or mental activity o
Extended or compressed work weeks and day-off-patterns
o
Travelling in multiple time zones
o
Shift work
o
Rest between workdays
o
Being on on-call, and
o
Long hours of work + driving hour’s not exceeding as per provincial legislature (reference section 10.0 of this document)
Ensure that job tasks are assessed for the type & length of task, and workplace conditions that may contribute to employee fatigue. 4.2
EMPLOYEES: Employees will ensure that fatigue does not interfere with the safe completion of tasks in the workplace. Ensure that motor vehicles or heavy machinery are not operated while fatigued. Inform the supervisor or the manager if you are feeling fatigued so that work schedules, and or tasks can be managed safely. Employees can also reduce the risk of fatigue outside of work by: Making sleep a priority; avoid cutting back on sleep in order to fit everything else in Improving the quality and quantity of your sleep. Having a regular bed time routine. Make sure your bedroom is dark, cool, and comfortable. Choosing what you eat and drink carefully. Eat light nutritious meals (heavy meals make you drowsy). Learning the warning signs of fatigue and to recognize them in yourself so that you can take a break or have a powernap.
Document Identification
SEL 037
Page Number
Document Creation Date
January 31, 2016
Implementation Date April 8, 2016
5.0
3 of 7
FATIGUE HAZARD ASSESSMENT
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Following factors should be considered when assessing employee fatigue: How many hours did the employee work in the past week? What is the pattern of hours worked in the past week? Do environmental factors pose an additional load? Does the employee’s condition match the mental, physical, and emotional demands of the work? What is the physical intensity of work? Does the employee’s physical fitness match the work demands? Is the employee suffering from acute sleep loss Does the employee have a sleep debt? What events are currently going on away from work? Is the employee experiencing life stressors? How well has this employee coped in the past? Does the employee get support at work and at home? Is the employee required to work at a time out of sync with the waking cycle of the employee’s circadian rhythm? Circadian Rhythms – virtually every function of the body – sleep, wakefulness, and alertness for example Is timed according to a day-night cycle. Such cycles, approximately 23-25 hours long, are known as circadian rhythms. Although circadian rhythms are influenced by external cues like sunrise and sunset, it is basically controlled by “biological clocks” located in the brain. Individuals function best when they follow their body’s natural
pattern of sleep, wakefulness, and alert. 6.0
EFFECTS OF FATIGUE AND THEIR RELATIONSHIP AT WORK Fatigue cannot be "measured". It is difficult to separate the effects of long working hours or lack of sleep to any changes in accident or injury rates. However, studies report the effects of fatigue as:
Reduced decision making ability, Reduced ability to do complex planning, Reduced communication skills, Reduced productivity / performance Reduced attention and vigilance, Reduced ability to handle stress on the job, Reduced reaction time - both in speed and thought, Loss of memory or the ability to recall details, Failure to respond to changes in surroundings or information provided, Unable to stay awake (e.g., falling asleep while operating machinery or driving a vehicle), Increased tendency for risk-taking, Increased forgetfulness, Increased errors in judgment, SEL 037 4 of 7 Document Identification Page Number Document Creation Date
January 31, 2016
Implementation Date April 8, 2016
Increased sick time, absenteeism, rate of turnover, Increased medical costs, and
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7.0
Increased accident rates.
PREVENTING FATIGUE AT WORK There are certain things you can do to help prevent fatigue at work. The list below will help you prevent any accidents from fatigue while you are at work.
8.0
Keep the lights turned on. Make sure the lights are on all the way. Dim lighting will increase your fatigue while a brightly lit room will help you stay alert.
Turn the heat down. A little chill in your workspace will work to keep you awake. When your body is warm it naturally begins to feel sleepy.
Get up and move around. Sitting in a chair or doing one task all day will make you feel even more tired than you already are.
Eat but don’t over eat. Some fresh fruit or a light snack will help boost your energy without giving you the groggy full feeling of a large meal.
Avoid drinking Caffeine. While it will make you awake and alert for a short time the effects are short lived. Once the caffeine and sugar have worn off you will crash and be even more tired than before.
If you have windows in your office they should be opened. The fresh air and natural sunlight are great stimulants. They will instantly boost your mood and energy.
Take a break. Get up and move around or just give your body a chance to relax. All that matters is you are not working and that you are relaxed.
If you are already feeling fatigued do not push yourself. Try not to overload your mind or body.
COMMON CAUSES FOR FATIGUE
Insomnia is when a person has trouble either falling asleep or staying asleep through the night. The lack of sleep is the number one cause of fatigue.
Sleep Apnea is a condition that causes a person’s breathing to be interrupted while they are sleeping. This disruption will often cause the person to wake several times during the night; their sleep cycle is constantly interrupted.
Caffeine can also cause fatigue. Drinking coffee or soft drinks late at night could make it harder to fall asleep and get a full nights rest. SEL 037 5 of 7 Document Identification Page Number Document Creation Date
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Implementation Date April 8, 2016
A Poor exercise routine can make a person feel fatigued. When your body is not fit there and hundreds of ways it can show. Fatigue is one of these symptoms.
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9.0
HEALTH & SAFETY ISSUE
A worker completing 16-hour work shift may have only 4-5 hours for sleep once travel, eating, and social time is taken into account before they return to the work site again. Branch managers must be aware of the factors influencing worker performance, work site productivity, and methods of preventing or reducing the likeliness of problems.
These methods should include work site accommodation to eliminate travel time.
When considering extended work hours, a workers exposure to chemical and physical hazards must be minimized. Exposure to hazards such as noise, vibration, chemicals, and extreme temperatures must be taken into consideration when extending hours of work.
Personal protective equipment such as respirators or specialized heavy or bulky clothing may test the limits of endurance of some workers. The criteria used in
selecting PPE must take into account the equipment’s extended hours of use and the effects on workers wearing such equipment.
Peer pressure or workplace culture can contribute to a situation where an employee gains standing among his /her peers by being willing to work very long hours regardless of fatigue. While Belterra highly values strong work ethic, the consequences of working through extreme fatigue, puts the worker and his peers at a high risk of getting injured. Branch managers will examine these behaviors carefully, and take appropriate actions accordingly.
10.0
HOURS OF WORK PER PROVINCE
10.1
ONTARIO: The maximum number of hours most employees can be required to work in a week is 48 hours. The weekly maximum can be exceeded only if there is a written agreement between the employee, and the approval for the employees to work the excess hours has been given by the Director of Employment Standards. Belterra will apply for an approval from the Director of Employment Standards including having workers sign off on an agreement granting consent to work up to 60 hours a week. This approval is valid for three years and is applicable to all branches within Ontario.
Human Resource department will assist in the renewal of the approval as required. SEL 037 6 of 7 Document Identification Page Number Document Creation Date
January 31, 2016
Implementation Date April 8, 2016
The approval, once received, must be posted in a conspicuous place in each branch in Ontario. The New Hire Orientation package will include the agreement to work up to 60 hours a week for Ontario Belterra Corporation – Safety Manual
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employees. All new employees in Ontario employed in the Belt Technician role must be given a copy of this agreement when they start working and be given the opportunity to provide voluntary consent to working up to 60 hours a week, by signing off on the agreement.
Hours off Between Shifts: An employee must receive at least eleven (11) consecutive hours off work each day. This rule does not apply to employees who are “on-call” and called in to work during a period when they would not normally be working. 10.2
BRITISH COLUMBIA: In British Columbia, the standard work day and week is as following: Eight (8) hours per day, and Forty (40) hours a week. An employer must not require or allow an employee to work excessive hours, or hours harmful to the employee’s health or safety.
Hours off Between Shifts: Employees must be given eight (8) hours off between shifts worked except in the case of an emergency
10.3
ALBERTA: The maximum number of hours most employees can be required to work in a day is 12 hours unless the employer has received the approval of “The Director of Employment Standards”. Employees can then work up to 16 hours per day. Belterra will apply for a permit including having workers sign off on a petition requesting approval to work up to 16 hours a day. Permit must be renewed on annual basis and is applicable to all branches within Alberta. Human Resource department will assist in the renewal of the permits as required. The permit, once received, must be posted in a conspicuous place. The New Hire Orientation package will include a copy of this permit. All new employees employed in the Belt Technician role must be provided with a copy of this permit when they start working.
Document Identification
SEL 037
Page Number
7 of 7
Document Creation Date
January 31, 2016
Implementation Date April 8, 2016
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An employee must be given eight (8) hours off between shifts worked. Should there be a change in the shift to another an employee must be given 24 hours written notice. 10.4
SASKATCHEWAN: An employer must have the employee or majority of the employee’s consent to work more than fortyfour (44) hours in a week. Consent can be provided by the employee in verbal or written format.
Hours off Between Shifts: All employees must have at least an eight (8) hour rest break in any period of twenty four (24) hours) 10.5
MANITOBA: Standard hours of work are forty (40) hours a week and eight (8) hours a day. Employer may apply to change the standard hours of work from the minimum to a schedule that better fits their business needs. The new schedule may cycle over several weeks but must always average back to 40 hours per week. An “Average Permit Application Form” must be filled in to change the standard hours of work.
Hours off Between Shifts: The day of rest is scheduled by the employer and does not need to be the same each week. This means that an employee could work up to 12 days in a row in a two week period if the days of rest occur at the beginning of the first week and the end of the second week.
ELECTRICAL SAFETY PROGRAM Document Identification
SEL 038
Page Number
Document Creation Date
March 11, 2016
Implementation Date March 15, 2016
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1.0
PURPOSE To establish a program and prevent employees from electrical hazard type incidences and injuries and to provide electrical safety-related work practices. The objective of this program is to:
2.0
To avoid injuries related to electrical contacts. To provide guidance in determining the level of protection needed by various electrical exposures. To determine the training required by employees in the operation, and maintenance areas.
SCOPE This program applies to qualified and non-qualified employees with exposure to electricity through the inspection, testing, troubleshooting installation of equipment, operation of switches, controllers, lockout procedures, or maintenance with direct exposure to energized parts.
3.0
DEFINITIONS Qualified Person – person who is familiar with the construction and operation of the apparatus and the hazards involved.
4.0
RESPONSIBILITIES
4.1
Corporate H&S: Develop program and revise as per regulatory requirements Provide correct interpretation of the Safety Standards Acts and regulations Act as subject matter expert to branch management and safety representative as and when required.
4.2
Branch Managers: Ensure that the requirements of this program is enforced Annual review of the program with JHSC members, and, if necessary, provide recommendations to Corporate H&S for any revisions Ensure training and retraining is made available to qualified employees
Document Identification
SEL 038
Page Number
Document Creation Date
March 11, 2016
Implementation Date March 15, 2016
4.3
2 of 3
Supervisor: Conduct periodic inspections or observations to ensure safe work practices are being followed
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Ensure proper equipment is available and tested as required Discuss hazards with employees as determined through a documented conversation. Inform workers of the potential hazards 4.4
Workers Ensure that work is performed in a manner that is consistent with regulatory and Belterra’s safe work procedures Inspect the equipment before use and for using it properly
5.0
DE-ENERGIZATION AND LOCKOUT TAGOUT Because of the hazards of working on energized low-voltage equipment, the first priority is to deenergize and lock out the equipment before doing maintenance work on it. De-energization and lockout prevents the release of energy that could cause injury or death. Locks are used to make sure no one accidentally turns on equipment while workers are performing maintenance on it. Maintenance is any work that keeps machinery or equipment in a safe operating condition. This includes installing, repairing, cleaning, and lubricating equipment, as well as clearing obstructions to the normal flow of material. Follow SEL 010 - Lockout Tag-out Safe Work Practices.
6.0
TRAINING Electrical training shall be provided to all workers who will work on or near exposed energized parts, e.g. field technicians, shop workers, maintenance personnel, welders, and electricians. Other workers shall be trained to recognize hazardous situations
6.1
TYPES OF TRAINING Video training shall be presented to non-electrical workers. The training required may also be of the classroom or on-the-job type. The degree of training provided must be determined by the risk to the employee.
Document Identification
SEL 038
Page Number
Document Creation Date
March 11, 2016
Implementation Date March 15, 2016
6.2
3 of 3
Content of Training:
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Qualified employees shall be trained in and familiar with the safety-related work practices that pertain to their respective job assignments. Electricians must have their legislated tickets and certifications as per the Electrical Safety Code 6.3
Frequency of Training: A person must have the above training in order to be considered qualified. Qualified persons whose work on energized equipment involves either direct contact or contact by means of tools or materials shall be capable of working safely on energized circuits and shall be familiar with the proper use of special precautionary techniques, personal protective equipment, insulating and shielding materials and insulated tools. New hires shall be trained upon assignment. Refresher training shall be done if a deficiency is identified during an audit but should not exceed 3 years. All training shall be documented.
6.4
Retraining: Retraining will be conducted when an employee is not in compliance with safe work practices, and / or there is a change in the workplace that requires different safe work practices than those an employee would normally use.
LOCKOUT / TAGOUT PROGRAM Document Identification
SEL 039
Page Number
Document Creation Date
August 15, 2014
Implementation Date August 30, 2014
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1.0
SCOPE: This document establishes formal procedures for those employees that adjust, repair, and clean power driven equipment, and circuits, which could expose them to potential hazards.
2.0
PURPOSE: The purpose of this program is to prevent injuries to employees from the unexpected energizing, startup, or release of stored energy from machines, equipment, or processes when such employees are engaged in activities, where they are at risk from these hazardous sources. This program requires each branch, to establish and implement procedures for affixing the appropriate lockout/tagout devices to energy isolating devices, and to otherwise disable machines, equipment, or processes to prevent unexpected energizing, start-up, or the release of stored energy.
3.0
POLICY: It is the policy of Belterra Corporation to develop and implement formal Power Lockout procedures as part of its Occupational Health & Safety program in order to ensure that when any person is working on power-driven equipment and / or energized electrical circuits, they are protected from accidental start of the same, thus preventing injuries and incidences.
4.0
DEFINITIONS: Lockout – Is a procedure that prevents the release of hazardous energy. It involves worker (s) using a padlock to keep a switch in the “OFF” position, or to isolate the energy of moving parts. This prevents electrical shock, sudden movement of components, chemical combustion, falling counterweights, and other actions that can endanger lives.
Lockout Device – Any device that uses positive means such as a lock, either key or combination type, to hold an energy – isolating device in a safe position, thereby preventing the energizing of machinery or equipment.
Tagout Device – Any prominent warning device, such as a tag and a means of attachment, which can be securely fastened to energy - isolating device in accordance with an established procedure. The tag indicates that the machine or equipment to which it is attached is not to be operated until the tagout device is removed in accordance with the energy control procedures. Document Identification
SEL 039
Page Number
Document Creation Date
August 15, 2014
Implementation Date August 30, 2014
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Energy state – The mechanical potential energy in all elements of a machine is eliminated so that operation of any control will not produce a movement that could cause injury or damage to the machine.
LOTO – Lockout / Tagout Personal Lockout – A lock that is issued to a worker. The personal lock has only one key and the worker is totally in control of it at all times. The lock is a lock which when used on a machine protects the worker while working on that particular machine / equipment.
Group Lockout – Whenever servicing and or maintenance is performed by a group of employees, LOTO devices are placed on that piece of equipment / machinery by every one of these individuals with the assistance of either a hasp or a lockout box etc.
Departmental Lockout – is used to facilitate the transitional process from one shift to the next, when the starting shift is unable to complete the work started on their shift. This lock shall not be used as a substitute for personal lock.
Main Control Switch – is the switch that shuts off all electrical power to the machine starter switch. It should completely disconnect the machine from electrical service.
Interlock – Is an auxiliary contact on a motor starter, which when closed activates another starter and starts a motor, allowing movement of machinery or materials.
Competent Person – An electrician, a millwright, or other designated qualified individuals who is qualified because of knowledge, training and experience to safely lock out the equipment. Control Valve – a valve used to turn pressure (hydraulic, steam, chemical or pneumatic) on or off. 5.0
STAFF RESPONSIBILITIES:
5.1
Senior Management: Provide resources, support, and directions to ensure that an effective LOTO program is in place and strictly adhered to.
5.2
Corporate Safety Coordinator: Provide LOTO program, and ; Directions as per regulatory compliances to each branch; SEL 039 Document Identification Page Number Document Creation Date
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Implementation Date August 30, 2014
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Consult on specific LOTO procedures as required; Assist in the review and update the LOTO program on an annual basis 5.3
Branch Managers: Are required to implement an effective LOTO procedures; Establish and implement LOTO procedures; Provide resources and support the Construction Safety Officers and supervisors to implement and enforce the LOTO procedures.
5.4
Construction Safety Officers (CSO) and supervisors: Are responsible to train employees in the requirements, and ensure adequate lockout; capabilities and equipment are available to perform LOTO; Ensure that only authorized persons, trained in LOTO, service and maintain machinery or equipment that may contain or produce an energy source that could potentially cause harm to individuals; Provide approved LOTO equipment; Ensure that sub-contractors follow the requirements of the LOTO program.
5.5
Each employee: Is responsible for following the LOTO procedures where there is exposure to an energy source and potential danger of the worker or other individuals getting hurt; Is responsible to maintain the equipment in good condition and report any defects to their supervisor / safety representative; Work in compliance with the LOTO program; Ensure the security of their personal locking devices; Follow all documented lockout / tagout procedures
6.0
APPLICATION OF LOCKOUT TAGOUT: Where there is no lockout tagout procedures specific to machinery or equipment at customer sites or at branch level, all employees shall follow SWP 010 – Lockout Tagout – LOTO Safe Work Practices.
7.0
LOCKS AND KEYS Locks (key type) made by a reputable manufacturer shall be provided by the Company so that an accepted standard lock will be used at all times. Only one key per lock is to be issued. Each lock should be checked to be sure that no other lock could be opened with the same key.
Each employee who is to be involved in LOTO will be issued with a personal lock with that person’s identification placed on the lock. If it is not practical to issue everyone with their own lock, a lock control board will be established with each lock serial number against a matching set of serial numbers SEL 039 4 of 4 Document Identification Page Number Document Creation Date
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on the board. These locks will strictly be controlled by a designated responsible person, and logging in and out. Each employee using a serial numbered lock should also use a personal tag for identification.
8.0
TRAINING All qualified persons who are required to lock out machinery or equipment shall be trained in the lockout procedures. The training, and issuance of lock out materials, locks, tags, etc. shall be documented and kept as part of that employees permanent records while employed by Belterra Corporation
9.0
REVISION It is the responsibility of the Branch Managers, CSO, Supervisors, and the safety representatives to review their equipment specific lockout procedures on annual basis and make any necessary changes. It is the responsibility of the Corporate OH&S Coordinator, together with input from management group, and the safety representatives to review the LOTO Program and make any necessary changes on annual basis. All parties will be informed of the respective changes accordingly.
VULCANIZER MANAGEMENT PROGRAM Document Identification
SEL 040
Page Number
1 of 4
Document 1st Created
Aug 15, 2014
Implementation Date on Revised Document
Oct 01 - 2017
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1.0
Purpose To define maintenance procedures for all types of vulcanizers All work performed with the vulcanizer shall fall within the manufacturers specs.
2.0
General Guidelines for Vulcanizer Operation Contact original manufacturers in regards to their products for any trouble shooting requirements, drawings, electrical schematics, parts, service and support. Any changes or modifications to vulcanizers should be approved by the equipment manufacturer in writing prior to making modifications. Replacement parts and components if required must be purchased from the original manufacturer. If not available in a timely manner, contact the manufacturer for drawing prior to approaching local machine shops for manufacturing requests. Approval by the branch manager is required when sourcing parts from a vendor other than the original manufacturer. Any vulcanizer with ear re-enforcement plates that have been removed should be replaced and bolts left in, as this is a safety feature for the safe operation of the vulcanizers. Insulation boards that are cracked or in poor shape should be replaced (the reason why is that they dry out, absorb moisture, and when coming up to heat they create steam waves that can alter the consistency of heat in the platens). There should be no air lines on water coiling lines (this can damage the electrical components). If air lines are placed on vulcanizers when cooling, keep the press water away from the vulcanizer. Water then will not impair electrical components. Reference training materials titled as “Vulcanizer Operation General Guidelines”. This document can be found in share-point under “Training and Educational Materials 12-Vulcanizer Safety Training”.
3.0
Vulcanizer Identification Vulcanizers must be uniquely identified prior to use and performing maintenance. Vulcanizers and components should be identified by using either metal stamping or stencils. Sectional vulcanizers should have all separate parts identified with the same ID number.
Document Identification
SEL 040
Document 1ST Created
Aug15, 2014 Implementation Date on Revised Document
Page Number
2 of 4 Oct 01 - 2017
The ID number should be in the following format: [Branch#][Next available 3 digit#]:
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E.G. for Winnipeg branch it would be 90001 for the first vulcanizer, 90002 for the second, 90003 for the third, etc.
4.0
Responsibilities 4.1 Technicians:
4.2
Must perform a level 1 inspection and record the results prior to using a vulcanizer
Warehouse Manager or Designate:
Completes Level 2 inspections as per procedures
Updates documentation as required
4.3
Branch Manager: Approves required inspection intervals with the aid of the Warehouse Manager and or Service Manager
Ensures the procedures are communicated to all applicable employees and that they are reinforced
5.0
Maintenance Levels See SJP 001 – Vulcanizer Maintenance Procedures for detailed instructions Level 1 – Must be performed prior to each use and during each operation. Findings must be recorded on the latest revision FRM 004 for fieldwork or QF25 for shop work.
If any deficiencies are found, an assessment of risk should be performed. If the vulcanizer can be used safely without major quality concerns, you may proceed with the work. If not the vulcanizer should be immediately tagged out of service and placed in the predefined quarantine area in the branch. Level 2 – Is performed on predetermined maintenance intervals as set out by the branch manager and/or service manager with consideration made to usage (see chart below). The maintenance interval must be recorded on QF 35a Maintenance-Calibration Record for each vulcanizer. Complete FRM 034 “Vulcanizer Level 2 Inspection Form” while performing Level 2 Inspections
Document Identification
SEL 040
Document 1ST Created
Aug15, 2014 Implementation Date on Revised Document
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Page Number
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A hard copy of the completed QF-35a is then placed in your calibration & maintenance binder. If any deficiencies are noted, equipment must be tagged out of service and placed in the predefined quarantine area. Level 3 – Will follow unsatisfactory findings from either Level 1 or Level 2 inspections. It will be at the manager’s discretion as to what action to take. Available actions include: in-house repair, repair by a certified vulcanizer repair branch, repair by the manufacturer/third party, or scrap/discard the vulcanizer/component. Any repairs conducted should be recorded on the relevant equipment’s QF35A and a hard copy placed in your Calibration & Maintenance binder. Include receipts for any parts or outsourced work.
6.0
7.0
Determining Maintenance Intervals for Level 2: Usage
Level 2 Inspection Interval
Once a week or more
Quarterly
Less than once a week
Yearly
Operation and Transport Notes {[S] Applies to Sectional Vulcanizer Only}
Make sure all water has been removed from cooling lines after each use and before transport.
Do not pre-heat vulcanizer without at least 10psi in air bag.
Protect electrical components and all hoses and fittings as best as possible during transport.
Make sure bolt nuts are hand tight before pressurizing vulcanizer and during transport.
[S] Transport sectional vulcanizers as a complete unit whenever possible. Put 5-10psi in pressure bag for transport.
1.
8.0
Training Vulcanizers are to be operated by trained, certified, and competent individuals only. Ensuring that all employees are trained in the safe operation of vulcanizers is the responsibility of the branch manager in conjunction with that branch’s designated training administrator.
Document Identification
SEL 040
Document 1ST Created
Aug15, 2014 Implementation Date on Revised Document
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Enrolment in the ‘Vulcanizer Safety Training’ course is mandatory for all employees operating and/or working on vulcanizers. The course with supplemental videos can be accessed from share-point under the “Training and Educational Materials 12-Vulcanizer Safety Training. These are titled as:
Almex LHKD Sectional Setup with Restraining System” (13 mins.) and
MVP Setup and Operation” (20 mins).
A subsequent Quiz serve to prepare new and existing employees in the safe operating procedures of vulcanizers.
9.0
Vulcanizers Owned By Customers Prior to operating any customer owned vulcanizer(s), it is mandatory for the supervisor / lead hand or the employee to ensure that the equipment is safe to use. How do you determine whether the Vulcanizer is safe to use or not? Conduct a Level 1inspection (Primary Inspection) first. The equipment must be dry, corrosion free and meet the requirements of Belterra’s level 1 inspection, then Ask the customer for their secondary (level 2) inspection report. Where there is no secondary inspection report available, request that a secondary inspection be conducted or a Belterra employees shall conduct a Level 2 (secondary inspection). Any identified hazards must be taken care of prior to the operation of the vulcanizer
10.0 Accompanying Documents: FRM 004 – Field Level Hazard Assessment FRM 034 - Vulcanizer Level 2 Inspection Form SJP 001 – Vulcanizer Maintenance Procedures Vulcanizer Operation General Guidelines QF 25 – Field / Shop Work Report QF 35 Equipment List QF35A – Maintenance Calibration Record
MANAGEMENT OF CHANGE Document Identification
SEL 041
Page Number
Document Creation Date
Mar 31st 2017
Implementation Date April 15th 2017
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1.0
INTRODUCTION At times some activities carried out by Belterra employees are subject to change for a variety of reasons. Since we expect change, we have developed a process to effectively manage the risks created by changing an established plan. Change Management Procedures have been developed to ensure that changes are properly reviewed and approved by persons with the required expertise prior to implementation, to eliminate workplace hazards that could lead to injuries, equipment damage, production losses, or environmental impact. At Belterra, temporary changes will be considered in the same manner as permanent changes. This policy describes how we handle the risk that change can create. It applies to changes in an established Field Level Risk Assessment, Safe Work Plan, or Contractors Plan THE INFORMATION IN THIS POLICY DOES NOT TAKE PRECEDENCE OVER OH&S REGULATIONS. ALL EMPLOYEES SHOULD BE FAMILIAR WITH THE OH&S ACT AND REGULATIONS.
2.0
WHAT IS CHANGE? Change can show itself in the following ways: A single act or event. A work process that takes longer than anticipated. A series of minor changes that add up to a major change for those involved. A change in one aspect, system, or process that has repercussions for other plans, systems, and Processes
Change can result in: Increased levels of anxiety, uncertainty, insecurity, and stress. Ineffective communication that breeds misunderstanding, possibly leading to an increase in incidents and injuries.
3.0
RESPONSIBILITIES
Supervisors are responsible for: Ensuring that workers understand how change impacts safety. Ensuring that employees under their supervision are given support and information relating to change management. SEL 041 2 of 4 Document Identification Page Number Document Creation Date
March 31st 2017
Implementation Date April 15th 2017
Training workers in the importance of managing the risk associated with change. Ensuring that FLHA is revised to capture any existing and potential hazards. Promoting and reinforcing this policy. Belterra Corporation – Safety Manual
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Workers are responsible for: Understanding how change impacts safety. Participating in the Hazard Assessment process. Being aware of changes in the work scope and reassessing hazards presented by the change. Participating in re-doing the FLHA.
4.0
WHY WE DEVELOP WORK PLANS (JOB PLANS)? Work Plans are developed to ensure that all priorities are met. By meeting these priorities, we fulfill our commitment to our people and our Clients. Belterra’s first priority is the health and safety of the workforce. A Work Plan communicates the scope of work, sequencing of steps required to accomplish the task, identification of hazards associated with the work, controls, permits, and other safeguards required. Quality - Quality planning identifies the standards and procedures required to achieve a quality product. Schedule - The Work Plan will identify a timetable in which crews are expected to accomplish the task. Cost - Effective scheduling influences cost effectiveness by minimizing down time for workers and equipment.
6.0
HOW CHANGE CAN AFFECT THE WORK PLAN?
Altered Work Scope - If the work scope has suddenly changed, never assume that the hazards you identified in the pre-job assessment will be the same in the altered work. The job plan must be reviewed to see if some or all of the hazards and controls need to be modified or revised. Changes in Weather - Extreme temperatures and other weather conditions can have a major impact on a job site, and on the people and equipment assigned to a task. Any time the weather changes and the change has the potential to impact workers, the task must stop and be reassessed. Change in Crew Activities - A change in crew activities may present additional hazards and must be assessed. When new crew members join the workgroup, they must review and sign on to the Hazard Assessment before starting work with the crew. SEL 041 3 of 4 Document Identification Page Number Document Creation Date
March 31st 2017
Implementation Date April 15th 2017
Change in Materials, Tools, or Equipment - If an initial plan has changed through the introduction of a new piece of equipment, hazard controls that were appropriate before may no longer apply. The Hazard Assessment must be considered void and a new plan developed. Belterra Corporation – Safety Manual
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7.0
CHANGING A WORK PLAN When a job meets the criteria for hazardous work, a Work Plan will be developed. When any change to the following elements is made, the responsible coordinator will initiate communications with all parties that were identified as “required signatures” and with any others who received a copy of the original Work Plan. -
Specifications Description of work Site location Construction sequence and timing Lockout/Isolation requirements Safety equipment required Work Plan focus Permits Procedures
The supervisor / project lead or senior leading technician in charge of the project who must be advised of the changes. On being advised of such changes, the supervisor/project lead or senior leading technician will: - Initiate changes to their job plan, and - Direct crews to amend/reassess their specific tasks Any supporting documents must also be reviewed, and amended as required. Supporting documents include, but are not limited to: - FRM 004 - FLHA - Client permits, as required - Safe Work Plan It is important when reviewing a potential change, that each of the below “Key Areas” is considered, as each one could be influenced by, and in turn affect, others: Equipment Materials Documentation (drawings, Plans, Specifications, Procedures) Organizational Environmental, Social, Health & Safety Document Identification
SEL 041
Page Number
4 of 4
Document Creation Date
March 31st 2017
Implementation Date April 15th 2017
Cost and/or Schedule Security Other
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8.0
SUPERVISOR’S HAZARD ASSESSMENT - EFFECT OF CHANGE If a job has been assessed by a Supervisor/ project lead or a senior leading technician, any change to the following areas will require the responsible individual to communicate with affected crew members that were identified as “required signatures” and with any others who received a copy of the FLHA: Description of work Site location Construction sequence and timing Change in equipment Change in safety focus Change in PPE (basic or specialized) Changes to any procedures or supporting documentation Changes to any Work Plan Any change that has potential to impact the health and safety of the crews executing the task
9.0
PROCESS The early identification, communication and management of change are the responsibility of the supervisor/project lead or senior leading technician, the client, and any sub-contractors. Once a potential hazard is identified: The initiator shall advise the team (supervisor/project lead/senior lead technician) The team shall meet, review the supplied data, and discuss each reviewer’s perspective on the proposed change. A risk assessment shall be conducted and mitigation measures must be developed and implemented. Mitigation plans can be rejected if workers feel that their concerns cannot be allayed through risk assessment, or identified mitigation measures being implemented. No work shall start unless every one of the workers have agreed and accepted that implemented measures are sufficient to protect them and others effectively. FRM 004-FLHA shall be used to conduct final assessment. It is only after all workers have signed off as confirmation that the work can be completed safely, that work shall be resumed.
RECORDS AND STATISTICS Document Identification
SEL 042
Page Number
Document Creation Date
Mar 31st 2017
Implementation Date April 15th 2017
1.0
1 of 6
Introduction
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The purpose of Records and Statistics is to demonstrate working compliance to the health and safety regulations. This is demonstrated through the activities, regulatory compliance, and maintenance of overall record management. This Element will also look at record retention and reports to file.
2.0
Policy The company utilizes a systematic approach that provides a practical and uniform method for recording and measuring both incidents and employee injuries that occur on the job. Incident and injury rates will be compiled in accordance with the American National Standards Institute (ANSI) Z16.4 code. This information will be used to evaluate: The trends of employees’ serious injuries, Identify a cost to the employee injured (medical/compensation), Relative need for activities designed to promote safe work practices and procedures, Effectiveness of activities designed to promote safety activities, and The progress initiatives that are being developed to improve an employee’s injury experience within their work environment. Additionally, improving the foundation for general analysis of injury categories in order to assist in prioritizing injury prevention efforts.
3.0
Responsibilities
3.1
Employer
3.2
Supervisor
3.3
Ensure records and statistics are completed, Ensure statistical data is utilized to determine trends, Ensure the identified trends are corrected with effective strategies, and Reviews accident/incident statistics and reports in order to identify and implement corrective action(s). Lead the development and communication of a monthly action plan based on the findings of the statistical analysis, and Provide the Employer/Manager with the necessary information to complete the monthly statistics.
Employee
Report all relevant safety information to your supervisor. SEL 042 Document Identification Page Number Document Creation Date
4.0
March 01 - 2017
2 of 6
Implementation Date March 30 - 2017
Frequency Rate The injury frequency rate is the number of injuries that results. The Frequency Rate is calculated as follows:
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Number of recordable cases x 200,000 Number of employees: hours of exposure
5.0
Severity Rate A recordable case is an injury incident that results in one or more lost workdays other than the day of the incident. The Injury Severity Rate is calculated as follows: Number of workdays lost x 200,000 Number of employees: hours of exposure
6.0
Reports on File The following is a list of some of the safety-related reports that are kept on file. Some are maintained in the Health and Safety Management System, file system. The appropriate personnel and regulatory agencies must be able to access them. First aid records which are located at the first aid stations, Regulatory inspection reports, Incident investigation reports, Hazardous Substance Inventory and Safety Data Sheet (at the specific locations), Joint Occupational Safety and Health Committee meeting minutes, Log books on equipment (maintenance shop with the equipment), Maintenance records (maintenance shop), Training records, Inspection reports, Frequency and severity rating, Orientation of workers and Supervisors, Work procedures, use of equipment, emergency procedures, Toolbox talk and safety meetings minutes, Supervisor and worker orientation and training records, Certification records,
Document Identification
SEL 042
Page Number
Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
3 of 6
Occupational First Aid: o Hearing testing o Respirator fit-testing Hazard and risk assessments, Fire and emergency drills, and Claims & disability management records.
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Records and statistics, including reports of inspections and incident investigations are available to the Joint Health and Safety Committee members and health and safety representatives. Records will be used as a source of reference for procedures (repair and maintenance), inspections, investigations, and training. They may be referred to during program evaluations to monitor effectiveness and compliance with the Regulations. Statistics will be used to monitor trends in occupational accidents or incidents and illnesses that have occurred during a period of time.
7.0
Retention of Safety Records Policy, Leadership and Administration NOPs and 30M33s Health And Safety Committee Committee Minutes Supervision Supervisor training records (legal requirements, inspection and investigation procedures, etc.) Education And Training Of Workers Worker orientation record
Five years Two years Length of employment plus two years
Length of employment plus two years Safe Job Procedures Current Worker safe job procedure training and retraining Length of employment plus two records years Tool-box safety talk records 10 years Rules And Supplementary Instructions Records of worker instruction in supplementary Length of employment plus two instructions years Records of rules & supplementary infractions and Length of employment plus two penalties years Records of worker safety suggestions To be decided by Health & Safety Committee Records of worker safety suggestions 10 years Inspections Planned Inspection Reports including corrective 10 years action documentation Informal Inspection Reports including corrective action documentation Safety Inspection Reports, Compliance Reports and Penalty Assessments Maintenance records and mobile equipment log books Daily inspection checklists Incident And Accident Investigations Incident/Accident Investigation Reports First-Aid Belterra Corporation – Safety Manual
10 years 10 years Life of vehicle plus five years Life of vehicle 20 years Doc ID: CHSM-BEL-2017
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First aid training & certification records Length of employment plus two years First aid treatment books Five years following completion of book Appropriate injury reporting forms and 20 years Claims Cost Statements Monthly injury records 10 years Frequency and severity rates 10 years Monitoring Of Workplace Exposures And Health Contaminant Inventory Forms Current Monitoring date and worker exposure Permanent records Medical surveillance records Permanent Corrective action records (control measure) Permanent Emergency Preparedness Documented drills
20 years
Records of actual emergencies
20 years
Periodic Review Health and Safety Program Review Report
8.0
Program Communication
8.1
Document Review and Approval
10 years
Management must review all statistical information prior to distribution; to the workers safety representative or Joint Health and Safety committee and supervisory staff.
8.2
Document Distribution Following the review and approval the administrative assistant / safety representative / joint health & safety committee will ensure all program updates are sent to the site supervisor or designate of each operational worksite.
The site supervisor or designate receiving the program update will: Ensure the manual and worksite filing system are updated, Ensure all employees are notified of the update at the next toolbox talk, and SEL 042 5 of 6 Document Identification Page Number Document Creation Date
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Implementation Date March 30 - 2017
Ensure all affected employees are trained as applicable to their job duties. All training conducted at the worksite will be documented on the Toolbox Talk Form and filed in the worksite filing system.
8.2
Document Posting
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When posting documents ensure they are posted in a high traffic area; (near time clock, bulletin board, lunch room, trailers, etc.), easily accessible and visible, protected from the elements and free of obstructions.
8.3
Document Filing Ensure all documents are entered into the “Training Manager Software”. This will ensure all relevant documents are digitally accessible.
9.0
Implementation Strategies
9.1
Objectives
9.2
To develop a process to organize and manage program documentation, To utilize information to determine compliance, To analyze statistical data to establish trends, and To measure the safety goals.
Training, Awareness and Competence Who needs Training?
Supervisors/Employer, and Joint Health & Safety Committee members.
When does training need to be done?
As required.
What must be covered?
9.3
The training and communications section must cover the following: o Safety documentation requirements, o Analysis of accident trends, o Reviews of first aid records, and o How to set safety goals and objectives.
Application/Implementation of Procedures
A process to organize and manage safety and health program documentation, SEL 042 6 of 6 Document Identification Page Number Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
Health and safety activity summaries developed and maintained, Health and safety statistical reports generated on an ongoing basis, Compare health and safety performance year to year, Annual statistics are analyzed and needs or trends identified, Maintenance and care of first records, and
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9.4
Audit action plan developed, communicated and embedded.
Maintenance Task(s)
Periodically review the records management matrix to keep it up-to-date, this document to reflect the current operations of the company, and Periodically review the records management procedures to keep up-to-date. Amend procedures, as necessary, to ensure efficiency and effectiveness.
10.0 Health and Safety Program Verification 10.1
Verification of Documentation Verify that the Records and Statistics Element includes the following: Safety activity summaries, Statistical safety reports, Injury records/first aid treatment records, and Safety program documentation.
11.0 Verification & Review of Employee Knowledge
Is there a process to organize and manage program documentation? Are adequate health and safety activity summaries developed and maintained? Are health and safety statistical reports generated on an ongoing basis and readily available? Does the company compare health and safety performance year to year? Are the annual statistics analyzed and needs or trends identified? Are adequate first aid treatment records kept? Was an action plan developed based on the most recent audit? Was an action plan communicated and implemented?
FIT FOR DUTY Document Identification
SEL 043
Page Number
Document Creation Date
Mar 31st 2017
Implementation Date April 15th 2017
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1.0 POLICY Belterra is committed to promoting a safe, healthy and productive work environment, and to maintaining the public’s trust and confidence. We recognize that physical limitations and the use of illegal drugs and the inappropriate use of alcohol and medications can adversely affect job performance, the work environment and the safety of our employees, and potentially, the general public. It can also place the integrity and safety of Company property and operations at risk. This Fit for Duty Policy and its related Guidelines are intended to communicate the standards and expectations associated with physical limitations and drug and alcohol use and to confirm the Company’s commitment to health and safety. Fit for Duty training will be mandatory for all employees.
2.0 APPLICATION This Policy and its related Guidelines apply to all Company employees while they are engaged in Company business, working on or off Company premises, and operating Company vehicles and equipment.
3.0 PROVISIONS To minimize the risk of unsafe and unsatisfactory performance due to physical limitations and drugs or alcohol, all employees are expected to report fit for work, and remain fit for work throughout their workday or shift and when on scheduled call. The following are expressly prohibited while on Company business or premises: The use, possession, distribution and offering for safe of drugs or drug paraphernalia. The unauthorized use, possession, distribution, offering for sale of beverage alcohol. The possession of prescribed medications not authorized for personal use. Reporting for duty with physical limitations and/or the presence in the body of alcohol or drugs above the accepted standards outlined in Belterra’s Drug and Alcohol Guidelines. SEL 043 2 of 6 Document Identification Page Number Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
Employee’s activities and behaviors will be monitored to determine if the employees should be removed from the work site. Various investigation and testing procedures outlined in Belterra’s Drug and Alcohol Program shall be used to support this Policy.
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Belterra provides prevention, assessment, treatment and aftercare support for employees who suspect they have physical limitations, substance dependency, or an emerging alcohol or drug problem. Employees concerned about or experiencing alcohol and drug problems are encouraged to seek assistance from Belterra’s Employee and Family Assistance Program (EFAP), their personal physician or appropriate community service before job performance is affected or violations occur. Disciplinary actions up to and including termination will be taken for violations of this Policy and its related Guidelines.
4.0 GUIDELINES The purpose of these Guidelines is to promote health and well ness, support performance management and provide some practical tools for addressing physical limitations and the inappropriate use of drugs and alcohol in the workplace. The Guidelines establish Belterra’s standards and expectations for ensuring employees report physically able and fit for work and remain fit for work while on Company business, on Company Premises, on Company Worksites, and when Scheduled On-Call. A Physical Demands Analysis will be prepared for each job to ensure workers are accordingly prepared for their duties. As a condition of employment, each employee must abide by the terms of the Policy and Guidelines, as amended from time to time by the Company. The Company reserves the right to change, expand, reduce, amend or revise this Policy and Guidelines at any time, in its sole discretion, as it determines appropriate, without prior notice to employees or contractors. Employees may be unable to comply with this Policy and Guidelines because they are addicted to substance. Such employees are regarded as having a disability under human rights legislation and must be accommodated t the point of undue hardship by the Company. This does not mean that addicted individuals must be allowed to work while impaired. However, the Company may be required to facilitate a leave of absence for treatment and then a return to work with assurances that the addiction is under control. The Company acknowledges that it has a duty to accommodate SEL 043 3 of 6 Document Identification Page Number Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
employees who have a substance addiction and that it will accommodate such employees as it is legally required.
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The Policy and Guidelines are also subject to the provisions of any Collective Bargaining Agreements in force between the Company and any unions/or employee organizations to which its employees belong.
5.0 RESPONSIBILITIES 5.1
SUPERVISOR RESPONSIBILITIES: A supervisor is an individual accountable for a particular facility, department or area including managers and others in supervisory positions who are directly responsible for the performance of individuals. A supervisor shall: Actively engaging in Fit for Duty training activities; Understanding this Policy and all facets of implementation of supporting processes; Applying this Policy in a consistent manner; Ensuring ongoing performance management to promote safe operations and effectiveness of the program; Guiding employees who seek assistance for a problem to appropriate resources (e.g. the Employee and Family Assistance Program or community services), while maintaining confidentiality as may be appropriate under the circumstances; Taking appropriate steps to investigate any violations of the standards set out above; Documenting the situation as soon as possible, within 24 hours; Making referrals for a Drug and Alcohol test in a post-accident or reasonable cause situation, as and when required to do so under this Policy; Involving Human Resources, as required; Ensuring that no disciplinary action is taken without the involvement of Human Resources. Where Human Resources is not available, Branch Managers will be Designated Human Resources representatives at each site, and will support carrying out this Policy. The Company may, at its discretion, designate other Employees as responsible to administer all or part of the Policy.
Document Identification
SEL 043
Page Number
Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
5.2
4 of 6
HUMAN RESOURCES RESPONSIBILITIES: Human Resources will be responsible for: Resolving any questions regarding the interpretation of this Policy;
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5.3
Supporting supervisors and managers in meeting their responsibilities.
EMPLOYEE RESPONSIBILITIES: Employees are expected to be competent and qualified to perform their job in a safe manner consistent with established Company policies. In addition, it is expected that Employees will:
Read and understand this Policy and their responsibilities under it; Report Fit for Duty for any and all scheduled assignments and remain Fit for Duty while on Company Business, Company Premises, and Company Worksites; Seek advice and follow appropriate treatment if they have a current or emerging problem, and follow recommended monitoring programs after attending treatment; Co-operate with any work modification related to safety concerns; Intervene as appropriate to encourage a co-worker to access assistance before a Drug and/or Alcohol problem impacts performance or safety; and Co-operate with the implementation of this Policy and with an investigation into a violation of this Policy, including any request to participate in the testing program as and when required to do so under this Policy.
Because all individuals working at the Company have shared responsibility for workplace safety, Employees are encouraged to look out for other Employees or visitors in terms of being Fit for Duty. They are expected to take appropriate action to ensure no individual remains in an unfit condition on Company Business, Company Premises or Company Worksites, such that they may endanger themselves or others, by ensuring their Supervisor or another member of Management is advised of the situation.
6.0 STANDARDS AND EXPECTATIONS To minimize the risk of unsafe and unsatisfactory performance due to the use of Drugs and/or Alcohol, employees are expected to comply with the following standards, and to report Fit for Duty, and remain Fit for Duty throughout their workday. Failure to comply may result in disciplinary action up to and including termination.
Document Identification
SEL 043
Page Number
5 of 6
Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
The Company acknowledges that it has a duty to accommodate Employees who suffer from a disability or dependency up to the point of undue hardship. Belterra Corporation – Safety Manual
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All Employees who are Scheduled-On-Call must remain Fit for Duty in compliance with these standards. If unexpected circumstances arise where an Employee is requested to perform unscheduled services while under the influence of Drugs and/or Alcohol that could prevent the Employee from working safely, and/or breach the standards of this Policy, it is the responsibility of that Employee to decline the call. 6.1
ILLEGAL DRUGS: The use, possession, distribution, offering of illegal Drugs or Drug Paraphernalia; The unauthorized distribution, offering or sale of prescription medications (trafficking); Reporting for work under the influence of illegal Drugs; and Presence in the body of illegal Drugs as determined through the testing program.
6.2
ALCOHOL: Employees are expected to use Alcohol responsibly in those situations where permitted, and to report and remain Fit for Work in compliance with this Policy. The following are prohibited: The use, distribution, offering for sale of Alcohol on designated Company Business, Company Premises, or Company Worksites except as noted below; Possession of open containers of Alcoholic Beverages on designated Company Business, Company Premises or Company Worksites except as noted below; An Alcohol test result of .04% Blood Alcohol Concentration (BAC) or greater; or Use of alcohol within the first 8 hours after an incident or until tested or advised by the Company (Cann/Amm) that a test is not required.
Alcohol standards are subject to the following exceptions: Sealed containers of Alcoholic Beverages may be stored in vehicles parked on Company Premises it is locked in the trunk of the vehicle or otherwise appropriately secured; Employees may use Alcohol when on travel status, at a training event or seminar, or in any other similar business – related situations, provided: o The formal business or training is completed; o They use alcohol responsibly; o They are not returning to work; and SEL 043 6 of 6 Document Identification Page Number Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
o They are able to report to work, as required by their job requirements, Fit for Duty in compliance with the standards set in this Policy. Belterra Corporation – Safety Manual
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Responsible alcohol use is permitted at Company sponsored social events. 6.3
MEDICATIONS: Employees are expected to responsibly use prescribed and over-the-counter medications. The intentional misuse of medications (e.g. using the medication not as it has been prescribed or directed by the pharmacy, using someone else’s prescription medication, combining medication and alcohol use against direction) while on Company Business, Company Premises or Company Worksites, is strictly prohibited. Medications of concern are those that inhibit or may inhibit an employee’s ability to perform their job safely and productively. Employees are required to: Investigate (through their doctor or pharmacist) whether a medication can affect their ability to work safely in a manner that does not endanger themselves or others; Take appropriate action to minimize safety risk by advising management of any need for modified duties if the medication will affect their ability to work safely; and Report any requirement for modified work to their supervisor if they hold a safety sensitive position, and follow any recommended course of action to minimize safety risk, which could include temporary reassignment if possible or leave, as appropriate to the situation.
The Company reserves the right to confirm the nature and duration of modified work requirements with the treating physician, without any breach in medical confidentiality.
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LIGHTING IN THE WORKPLACE Document Identification
SWP 001
Document 1st Created
Mar 31st 2017 Implementation Date on Revised Document
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Doc ID: CHSM-BEL-2017
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1.0
WHY GOOD LIGHTING IS IMPORTANT AT WORK: Lighting at work is very important to the Health and Safety of everyone using the workplace. The quicker and easier it is to see a hazard the more easily it is avoided. The types of hazards presented at work therefore determine the lighting requirements for safe operation.
1.1
GOOD LIGHTING ENABLES:
1.2
Better visibility Better concentration and accuracy in work A brighter, cleaner workplace resulting in a more active, cheerful environment Improved work performance
POOR LIGHTING: Poor lighting can affect the health of people at work causing symptoms like eyestrain, migraines, headaches, irritability and poor concentration.
2.0
AREA TO BE LIT The speed and accuracy of processing visual information is best when there is enough light for workers to do there tasks safely, comfortably and efficiently. Inappropriate lighting such as using only overhead lights can create shadows. Shadows can make work difficult and even dangerous by hiding sharp edges and other potential or actual hazards. To reduce shadows, provide light from varies sources and directions.
3.0
ASSESSING LIGHTING IN THE WORKPLACE The level of lighting that workers need varies depending on the nature of the task, the sharpness of the workers eyesight and the environment in which the work is done. It is important lighting in the workplace:
Allows people to notice hazards and assess risks Is suitable for the environment and type of work Provides sufficient light for the task Allows people to see properly and discriminate between colours Does not cause glare, flicker or stroboscopic effects
Does not result in excessive differences in illuminance within an area or between adjacent areas Is suitable to meet special needs of individuals SWP 001 2 OF 3 Document Identification Page Number Document Creation Date
March 01 - 2017
4.0
LIGHTING EFFECTS
4.1
GLARE:
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Glare occurs when one part of the visual field is much brighter than the average brightness. 4.2
STROBOSCOPIC EFFECTS; Lamps that operate from alternating electrical supply may produce oscillations in light output.
4.3
FLICKER: The eye is particularly sensitive to flicker. Flicker can be a source of both discomfort and fatigue. It may even cause epileptic seizures in some people. Flickering light is also dangerous in work areas with rotating or oscillating machinery. It may create the illusion that the machine is going slower than it really is, or that it has stopped when it hasn’t.
5.0
USE OF LOCAL LIGHT The use of local light has many advantages. Local lighting requires less power to get adequate brightness since brightness is decreased by the distance from a light source.
6.0
Place and direct light the way it seems best for the work being performed Light up the spot where the light is needed Use mobile stands or flexible arms to enable directing light were needed Select the correct direction of light to prevent annoying shadows or glare Add or take away local lighting as necessary to obtain the optimum level of lighting
ELIMINATE SHADOWS AND GLARE Shadows and direct or indirect glare reduce lighting, making it difficult to work and decrease productivity. Some suggestions to eliminate shadows and glare are
7.0
Change position of light sources Change position of work station Use multiple light sources Use lights with a moveable stand or flex arm to easily change the direction of light Use a magnet light to easily change position.
MAINTENANCE AND HOUSEKEEPING
Periodic maintenance is important for productivity and cost savings. Lamps give off less brightness when they are dirty but still consume the same amount of electricity. If lamps, ceilings, walls and work SWP 001 3 OF 3 Document Identification Page Number Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
areas are maintained in good condition, lighting can be improved without increasing the number of fixtures or light bulbs. Bulbs near the end of their useful life flicker and provide less light. Keep an adequate supply of replacement bulbs on hand for replacement.
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8.0
FIELD AND MINE WORK During field or mine work, ensure that:
Suitable and adequate, auxiliary and emergency lighting is available That there is no open flame used for illumination
If a worker goes underground, the worker must work with a suitable and adequate cap lamp or helmet with built in lights. This will ensure proper illumination and close – quarter work, and performing other tasks safely.
If a worker assess conditions underground at a distance will be greater than the effective range of the current lighting system, the worker will set up auxiliary lighting suitable and adequate to perform tasks safely. If operations are conducted at an open pit mine during darkness, the worker shall set up suitable and adequate lights that are located at every place at the mine where vehicles regularly dump material over the edge of an embankment that is more than three meters high and at any other place at the mine where lighting is necessary because of the nature of the work being done or the equipment being used.
9.0
EMERGENCY LIGHTING There must be adequate lighting in your workplace during an emergency or power failure. Exit lights, for example must always be lit when the building is occupied. Emergency or escape lighting must provide at least 10 lux, on average, at floor or tread levels in exits, exit routes and stairs within 5 seconds of the failure of the principal lighting system. Inspect lighting unit equipment monthly. Once a year, test that the units provide lighting for a period equal to the manufacturers specifications. Simulate a power failure for this annual test.
COMPRESSED AIR & ATTACHMENTS Document Identification
SWP 002
Document 1st Created
Mar 31st 2017 Implementation Date on Revised Document
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1.0
OBJECTIVE To protect workers from injuries associated with the use of compressed air and compressed tools and equipment. These practices are applicable to all employees using compressed air, tools and equipment.
2.0
RESPONSIBILITIES – COMPRESSED AIR TOOLS AND EQUIPMENT
2.1
Branch Managers will ensure that:
2.2
Supervisors or Lead Hands:
2.3
A Safe Work Practice is developed and implemented for appropriate tools as necessary. Any compressed air tools and equipment provided by the company are in serviceable condition and are maintained and serviced according to manufacturer’s specifications; and Appropriate employee training processes are implemented
Facilitate and / provide appropriate training as necessary to their workers on the proper use of the tools and equipment that are used by the worker. Monitor the use of compressed air tools and equipment by workers and ensure that all workers use safe work practices and that unsafe use of tools is identified, and corrected. Monitor the condition of tools used by workers and take appropriate corrective action when tools are defective Ensure that company tools are serviced appropriately and are maintained according to manufacturer’s specifications Ensure that the provisions of the “SWP 002 – Use of Compressed Air Tools” are followed.
Workers:
Inspect all tools and equipment before using for the first time and at regular intervals there-after. Look for any defects and take appropriate safe actions as per manufacturer’s specifications. Do not use defective tools or equipment;
Examples of defects include (but not limited to) issues such as: o o o o
Broken or cracked handles; Incomplete tools or tools without appropriate guards or with inoperative guards, or tools with guards that are improperly adjusted; Tools with incompatible or jury-rigged parts; “Normally Off” or “Dead-Man” style switches that are disabled or defective.
Document Identification
SWP 002
Page Number
Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
3.0
2 OF 3
Guidelines
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Conduct pre-inspection. Check and verify: o o o o o
Hoses for cuts, bulges or other damage; The presence in the system of an appropriate pressure regulator or pressure relief device; The correct air supply hoses for the application must be used; That all whip-check hose restraints are utilized to prevent serious injury due to hose or coupling failure That defective hosed are repaired or replaced.
Use the appropriate PPE with the tools; i.e. o Eye protection; where there is a significant hazard of objects being thrown towards the worker, a face-shield is normally appropriate; o Gloves and other protective clothing should be considered where there is a danger of cuts or scrapes or where the work-piece may move; o Hearing protection.
Use tools and equipment only for their designated use; Use only those bits, blades, wheels or accessories that are designed for the tool and only use them for the purpose for which they are designed; Turn off and disconnect tools and equipment before changing accessories or adjusting them. Follow manufacturer’s instructions; Remain focussed on what they are doing in order to use the tools with safety; Ensure that the air pressure has been turned off and the line pressure relieved before disconnecting the hose or changing tools or fitting; Ensure that clothing, hair and equipment worn/attached to the worker cannot be entangled in the tool or equipment being used Do not lift the tool by the hose; Never use pneumatic tools with flammable liquids or solvents;
4.0
COMPRESSED AIR DO’S AND DON’TS
4.1
DO’s:
Ensure that air lines are turned off and pressure relieved before connecting or disconnecting tools and fittings; Ensure that all connectors are CSA approved and have pressure relief fittings; Wear appropriate personal protective equipment including eye protection or a face shield and hearing protection; Notify employees in the area of the hazard when using this equipment or restrict access to the work area; Ensure that the area (blow out or debris flying areas) are clear prior to use; Inspect hoses and fittings regularly for defects or damage; Report any equipment defects to the supervisor immediately, and ensure the equipment is taken out of service; SWP 002 3 OF 3 Document Identification Page Number Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
Ensure that the pressure regulator and relief device is in use; Use the correct hoses and fittings for the anticipated pressures; Follow the manufacturer’s instructions for use of the system, tools and safeguards.
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4.2
Drain portable air compressors of air after use and before transportation. This will prevent: o the water from building up in the tanks which can cause rust, o prevent mature tank failure; and o avoid rupture of the pressurized tank in case of an accident.
DONT’s:
Do not use the compressed air to blow off clothing, skin or hair; Do not use the compressed air tools other than for their intended use; Do not operate a compressed air system above its recommended pressure; Never bypass safety systems or modify a compressed air system or tool; Do not allow loose clothing or other materials near rotating shafts or equipment; Do not use oils or lubricants that are not approved for the equipment. Do not point a compressed air tool or hose to direct an air stream at a person at any time.
.
SANDBLASTING Document Identification
SWP 003
Document 1st Created
Mar 31st 2017 Implementation Date on Revised Document
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1.0
OBJECTIVE To define and promote safe working procedure for abrasive operations, which must be adhered to by Belterra personnel and contractors.
2.0
INTRODUCTION 2.1 Abrasive blasting involves the use of hand- held or automatic equipment which directs a blast of abrasive material against a surface in order to clean the surface, remove burrs and excess material or develop a surface finish. 2.2 Common abrasives vary from metal shot and clipped wire to non- metallic abrasives such as garnet, glass beads, metal slag, plastic media, silicon carbide and most commonly mineral slag.
2.3 Portable blast machines consist of a source of compressed air, a pressure vessel or container to contain the abrasive, a metering device to control the air- to- abrasive ratio and flow, a flexible hose to deliver the abrasive, a hand- held nozzle to direct the abrasive onto the blasting surface, and fitted with approved safety devices.
2.4 Manual units are similar to the portable units except that the operation is confined to a chamber especially designed for the purpose.
3.0
HAZARDS Hazards associated with abrasive blasting can be divided into two classifications, Safety Hazards and Health Hazards. 3.1 SAFETY HAZARDS:
Poor housekeeping Unsafe equipment due to mechanical wear Incorrectly fitted units Personal Protective Equipment including: - Air feed blast helmet, including spare visors for the helmet - Ear muffs / plugs
Document Identification
SWP 003
Page Number
Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
-
2 OF 3
Operators breathing equipment for cleaner air Blast apron (ankle length) Complete blast suit Leather gloves
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-
Safety Boots The pot operator should also be wearing appropriate clothing and dust mask.
3.2 HEALTH HAZARDS: The principal hazard associated with abrasive blasting the vast amount of airborne dust generated during the operation. The dust originates from the break-down abrasives as well as pulverised surface coating and abraded material from the object being blasted. The health hazard is related to the concentration and particle size of the dust as well as its composition. Remembering differing blast media have differing compositions and therefore differing health risks. As far as composition is concerned the greatest hazard lies with dusts containing silica (quartz). The inhalation of this dust over an extended period causes the serious, disabling lung disease known as silicosis. Other forms of media can carry other types of toxicants, be aware of the risks and prepare accordingly. Dust originating from the component being blasted can also pose a health hazard. Metal dusts, such as lead, cadmium and manganese are extremely toxic upon inhalation. Paint coatings may also contain lead or chromium pigments which may also present a health hazard if inhaled. A second health hazard connected with abrasive blasting is excessive noise. Noise originates from the abrasive blast discharge nozzle as well as from the impact of the abrasive on the surface being cleaned. Compressors may also contribute to high noise levels.
4.0
CONTROL MEASURES 4.1 SAFETY HAZARDS:
Hose lines which are subject to deterioration from abrasive materials must be examined daily for any signs of mechanical or wear damage. SWP 003 3 OF 3 Document Identification Page Number Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
All metal pipes, lines, valves, pressure vessels and other parts should be periodically tested and inspected for internal deterioration.
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In a blasting chamber the ventilation and exhaust system, as well as the filter system should be inspected regularly. In order to reduce the possibility of static electricity discharges all hose lines should be manufactured from an approved rubber anti-static material. Blast operators and assistants must wear Personal Protective Equipment whenever performing blast work. Respirators should be checked routinely to ensure safe and effective operation. All manual abrasive blasting units should be equipped with positive abrasive shut off or dead man controls which cannot be activated by dropping the nozzle or hose. The air pressure should not exceed the manufacturer’s specifications.
4.2
OTHER SAFETY HAZARDS: Silica dust poses the most serious hazard, the use of abrasives containing silica should be avoided wherever possible. Whenever possible, blasting operations being carried out with a portable unit should be isolated from other personnel in the area. Blast chambers shall be cleaned of dust and waste material daily to prevent dust build up. All spent abrasive media must be captured and removed to the approved dumping site as soon as possible after blasting operations are completed.
COMPRESSED AND LIQUIFIED GAS Document Identification
SWP 004
Document 1st Created
Mar 31st 2017 Implementation Date on Revised Document
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Page Number
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1.0
INTRODUCTION The purpose of this document is to provide guidance for the safe handling, storage, and use of compressed gas cylinders. Compressed gas cylinder contents can be toxic, flammable, oxidizing, corrosive, and/or inert. Chemicals that are gaseous form and pressurized, can quickly spread throughout a space. Pressurized cylinders can become high speed projectiles if the cylinder valve is broken off.
2.0
SAFE HANDLING PRACTICES
3.0
Ensure cylinders are properly labeled when received Do not accept cylinders that are not labeled. Do not add, remove, or alter any cylinder marking or labels. Wear eye protection, safety boots, and work gloves when handling cylinders When a cylinder or valve is corroded or malfunctioning remove from service Do not modify or repair any part of the cylinder, including the pressure relief device and valve Use a hand truck or approved lifting device to move cylinders. Never lift cylinders by the valve cap. Valve caps shall be in place and hand tightened when cylinders are in storage or being transported. Valve caps are not needed when cylinders are in use. Cylinders should not be used as rollers, supports, or for any other purpose to contain and use the contents, as received from the supplier.
STORAGE PRACTICES
Avoid storing cylinders in hallways, near elevators, heavily traveled areas, or near exits. Cylinders must not obstruct exit routes, electrical panels, or emergency equipment. Cylinders must not be stored where moving objects may strike or fall on them. All cylinders in service must be secured to prevent falling or rolling. Store in an upright position and secure with a bracket, chain or low stretch strap around the upper third of the cylinder. Store and use cylinders in well ventilated location that does not exceed 125F or 52C Storage areas must be posted with the hazard class or the names of the gases stored. Empty cylinders should be separated from full cylinders and shall be marked empty.
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Document Identification
SWP 004
Page Number
Document Creation Date
March 01 - 2017
Implementation Date March 30 - 2017
4.0
5.0
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SAFE USE PRACTICES Never use a compressed gas cylinder when the contents are unknown. Gas lines should be clearly labeled to identify the gas Valves shall be kept closed at all times when not in use. Valve outlets should be pointed away from personal when the valve is being opened. Use check valves to prevent reverse flow into cylinder. Ensure the regulator and valve fittings are free of dust and dirt. If there is difficulty operating a cylinder valve, discontinue use. Never insert an object into a valve cap opening as it may damage the valve causing a leak to occur. Regulators and other apparatus shall be kept tight to prevent leakage. Use a compatible leak test solution or instrument to check connections. Before a regulator is removed, close the container valve and relieve the regulator of gas.
PRECAUTIONS FOR FLAMMABLE GASSES
Flammable gases shall be stored in well ventilated areas away from oxidizers, open flames, sparks, and other heat and ignition sources. If possible, use flow restrictors or limiters to prevent a sudden flow of gas in the event of a rupture or leak. An open flame must never be used to detect leaks of flammable gases. Acetylene cylinders should be stored with valve end up. Do not permit oil or grease to come into contact with regulators or fittings. Cylinders should be periodically checked to ensure the valve has not corroded.
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VULCANIZER OPERATIONS – OF ALL TYPES Document Identification
SWP 005
Page Number
1 of 1
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
DOCUMENT OBSOLETE AS OF SEPTEMBER 2OTH 2017. REPLACED BY “VULCANIZER OPERATION – GENERAL GUIDELINES. Part of mandatory training to all employees . Document can be accessed in sharepoint under H&S Training & Education 12 – Vulcanizer Training.
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VULCANIZER MAINTENANCE – OF ALL TYPES Document Identification
SWP 006
Page Number
1 of 7
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
DOCUMENT OBSOLETE AS OF SEPTEMBER 2OTH 2017. REPLACED BY SJP – 001 – VULCANIZER MAINTENANCE PROCEDURES
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ELECTRICAL SAFETY Document Identification
SWP 007
Page Number
1 of 2
Document Creation Date
February 02, 2016
Implementation Date April 08, 2016
The following procedures apply to both qualified and non-qualified personnel unless specifically referenced to qualified employees: SELECTION, AND USE OF SAFE WORK PRACTICES Safety-related work practices shall be followed to prevent electrical shock or other injuries resulting from electrical contacts. A thorough inspection of all equipment shall be done to evaluate for potential hazards. Ensure the integrity of all enclosures and insulation Live parts to which an employee may be exposed to shall be de-energized by a qualified worker as specified in the Lockout Tagout Program before the employee works on or near them. Only qualified workers are allowed to complete tasks such as testing, and troubleshooting within the limited approach boundary. The qualified worker shall test to ensure that the previously energized part is de-energized. No work on or near exposed live parts is permissible without proper illumination Only non-conductive ladders are allowed for use near energized parts Conductive apparel such as chains, watches or rings shall not be worn while working within the limited approach boundary Interlocks shall not be bypassed by Belterra employees. Any major electrical work will be outsourced to a qualified electrician. Blind reaching is not allowed in any electrical panels or equipment. USE OF PORTABLE ELECTRICAL EQUIPMENT Applies to cords and plugs connected equipment too. The equipment shall be handled in a manner which will not cause damage. Avoid raising and lowering the equipment using flexible cords. Do not fasten cords with staples or other fasteners that may damage the outer jacket. Portable cord and plug equipment shall be inspected before use. If damage is detected it shall be removed from service. Extension cords shall periodically be given a continuity test along with the inspection to determine open points or short circuits (test for full continuity on each wire and zero continuity from wire to wire). A GFCI is a device that detects any leakage current in an electrical circuit and trips (turns off) the circuit whenever the leakage current is greater than 5 milliamperes. GFCIs are required whenever portable electrical equipment is used outdoors or in wet or damp locations.
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Document Identification
SWP 007
Page Number
2 of 2
Document Creation Date
February 02, 2016
Implementation Date April 08, 2016
To prevent nuisance tripping of GFCIs, the following safe work practices are recommended:
Mount GFCI receptacles and GFCI circuit breakers in dry locations. If this is not possible, use portable GFCIs that are rated rainproof. Connect only one power tool to each GFCI. Cover power tools to protect them from the rain when they are not in use. Store power tools and extension cords in a dry location. Maintain extension cords and power tools in good condition. Use extension cords that are rated for hard usage or better. Don’t use extension cords longer than 45 m (150 ft.). ARC FLASHES
You don’t have to be physically touching energized equipment or a power line to be seriously injured or killed. Electricity can “jump” through the air, which is known as arcing. Arc flashes can occur when there is an electrical fault and energized conductors are short-circuited or grounded. Arc flash burns are the most common electrical injury. Arc flashes can kill at a distance of 3M (10 ft.) PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING Belterra will provide any specialized personal protective equipment and clothing necessary for work on energized equipment. When working on energized equipment, qualified and authorized workers need the following protective equipment and clothing:
Insulated tools to avoid shocks and prevent accidental short-circuits Rubber gloves for testing equipment Shock-resistant safety boots or shoes with appropriate CSA symbol Safety glasses, goggles, or a face shield to protect against molten metal or ultraviolet light Flame-resistant clothing if there is a risk of an electrical arc that could cause a fire LOW VOLTAGE CONTACT
It is often perceived that low-voltage contact is much less dangerous than high-voltage contact. This is a common misunderstanding. An electrical current through your heart can cause an irregular heartbeat or a heart attack. Electrical shock can also cause your muscles to contract and may prevent you from releasing your grip, thus extending your exposure to the current. In some instances, low-voltage contact can cause serious shock and burn injuries and even death. Belterra Corporation – Safety Manual
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FIRE SAFETY Document Identification
SWP 008
Page Number
1 of 3
Document Creation Date
March 16, 2016
Implementation Date March 31, 2016
FIRE
Locate the fire.
If the fire is small and localized; treat with a fire extinguisher using the “PASS” method. If the fire is large, don’t risk your safety. Don’t attempt to fight with a fire extinguisher.
Ensure you are close to an exit and will have unobstructed egress to it should the need arise
Use the paging system / air horn etc. to advise staff and guests that “there is an emergency situation and they must leave the building immediately”. Take the schedules with you as you exit. Advise everyone to walk (don’t run) to exits. Staff must not go to lockers to get personal belongings.
Designated individual (e.g. Fire Marshall, Fire Captain etc.)- Phone 911 from a phone outside the building. Be prepared to give the following information:
Your name
Address of fire, including the nearest intersecting street
Information about fire (how fast fire is spreading, people trapped)
Ensure that people are leaving the building. Do not allow anyone to go back into the building. Ensure that all employees are accounted for, checking against the schedules.
Have staff members meet at a pre-arranged area (muster point) away from the building (for example, a nearby pay phone).
Fire Captain or designate on duty should:
Ensure everyone leaves the building.
Provide firemen with details of the fire.
Stay near the building.
Cooperate with the fire department.
Contact senior management as soon as possible.
Do not re-enter building for any reason until advised by fire department that it is safe.
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Document Identification
SWP 008
Page Number
2 of 3
Document Creation Date
March 16, 2016
Implementation Date March 31, 2016
FIRE EXTINGUISHERS
A fire extinguisher is a storage container for water or a chemical. It is designed to put out a small fire, not a big one.
Extinguishers are labeled A, B, C, or a combination of these letters to indicate what type of fires they can be used on.
Extinguishers labeled with an “A” can be used for fires started in paper, wood, drapes or upholstery.
Extinguishers labeled with a “B” can be used for fires started in gasoline, solvents, cooking shortening or grease.
Extinguishers labeled with a “C” can be used for fires stared in wiring, fuse boxes or electrical sources.
Fire extinguishers must be recharged professionally after any use.
A partially used one might as well be empty.
Extinguishers should be installed away from potential fire hazards and near an escape route.
Fire extinguishers are to be serviced and checked monthly and recertified annually by an authorized agent.
Monthly inspections shall be conducted internally by competent individuals
USING FIRE EXTINGUISHERS Follow the P.A.S.S. Procedure:
Pull the pin. Some extinguishers require releasing the lock latch, pressing a puncture lever, or other motion.
Aim the extinguisher nozzle (horn and hose) at the base of the fire.
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Document Identification
SWP 008
Page Number
Document Creation Date
March 16, 2016
Implementation Date March 31, 2016
Squeeze or press the handle.
Sweep from side to side at the base of the fire.
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Watch for “reflash” (the fire starting up again). Discharge the entire contents of the extinguisher.
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USE OF FIRE EXTINGUISHER Document Identification
SWP 008
Page Number
1 of 1
Document Creation Date
March 16, 2011
Implementation Date March 31, 2013
Document Obsolete as of April 8th 2016
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LOCKOUT TAGOUT - LOTO Document Identification
SWP 010
Page Number
1 of 6
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
PRE-PLANNING FOR LOCKOUT An initial survey shall be made by a competent individual to determine which switches, valves, or other energy isolating devices apply to the equipment being locked out. Determine if it has more than one energy source e.g. - Electrical - Mechanical - Hydraulic - Pneumatic - Chemical - Thermal Any questionable identification of sources shall be cleared by the employees with their supervisors. Only supervisors, or authorized individuals shall prescribe the appropriate duties and responsibilities relating to the details of effecting the LOTO. Energy isolating devices shall be operated only by authorized individuals. LOCKOUT TAGOUT PROCEDURES Before entering any equipment to perform any type of adjustment, repair, cleaning etc., the employee must:
Press the stop button or turn the starter switch located on the panel to the “OFF” position.
Watch for all moving parts to come to a full stop.
Place main control switch (disconnect) in the “OFF” position.
Place your personal lock and tag on the main control switch to ensure that no one can start the equipment.
Each individual working on the equipment must place a personal lock and tag on the main control switch.
Hit any emergency stops as added precaution.
Immediately after checking to see that all personnel are clear of the machine, activate the start button to make sure the equipment cannot operate.
Proceed with machinery repair or servicing.
The lockout key must be with you at all times.
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Document Identification
SWP 010
Page Number
2 of 6
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
If maintenance, cleaning or adjustments are required while equipment is in operation, safe work procedures must be developed identifying each steps on how the work can be completed safely. Employee’s working on these machines must be properly trained. All procedures must be easily accessible to worker performing work on this machine. RELEASE FROM LOCKOUT TAGOUT Before lockout or tagout devices are removed and energy is restored to the machine or equipment, inspect the work area to ensure that nonessential items have been removed and to ensure that machine or equipment components are operationally intact. Check work area to ensure that all employees / tools are in the clear. Notify affected employees that LOTO devices shall be removed. Each LOTO device shall be removed from each energy isolating device by the employee who applied the device. The energy isolating devices may be opened or closed, i.e. circuit breakers, to restore energy to equipment. GENERAL If there is a potential for exposure to other energy sources, where there is exposure from pressure in lines or where the system could cause movement of the components, the following is required as a minimum: Drain and bleed off lines. Lockout and tag pumping or compression control Close valves between the pump and you and lock and tag these valves, Work may be performed on portable type electrical machinery after it has been unplugged from the power source, and the plug tagged out a “Danger – Do not Operate” tag. The plug should remain visible to the tagger at all times. Where there is a hazard of fire or explosion, or electrical arcing is a concern for any other reason, grounding will be required as part of lockout procedures. When working on air operated machinery, it should be disconnected from air supply and a tag placed at the connecting point. If the machinery is connected to an air supply by fixed piping, at Belterra Corporation – Safety Manual
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Document Identification
SWP 010
Page Number
3 of 6
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
least one valve upstream of the machine worked on should be closed, locked and tagged. If provided with a bleed valve, it should be locked open and tagged. If no bleed valve is installed, at least two block valves upstream of the machine should be locked and tagged closed. In maintenance operations, where the use of lock is impractical because of the need to view the equipment operating, personnel tags are to be used only. This practice is only to be used under circumstances where another competent employee is assigned to assist at the controls. The assistant must also tag the panel, and is not to function any equipment unless the person watching the operation is in clear view and only on their direction. This concession is only permitted with the equipment operating in 100% manual mode. Maintenance, adjustments or cleaning of the machine while operational is considered a critical task. Safe work procedures must be in place identifying the steps on how to carry out the tasks safely OPERATING MAIN DISCONNECTS Only authorized personnel are allowed to operate main electrical disconnects. When opening or closing main disconnect switches, the following “Left Hand Rule” procedures must be followed:
Check that machinery has stopped and is not under electrical load.
Stand to the right of the box as you face it.
Use your left hand, stand as far away from the box as possible and turn your face away as you pull the disconnect up to connect and down to disconnect.
Where applicable, pull fuses from the box using an approved fuse puller.
For electrical system over 750 volts, suitably rated rubber gloves, mats, etc. are to be used. For these high voltage systems, the disconnect / connect must be performed by a qualified person and the main electrical circuit box must be racked out and / or fuse removed.
If any trouble is experienced into eh operation of a main disconnect switch, or if the switch is thought to be defective for any reason, place a “Danger – Do not Operate” tag on the switch and notify the CSO, the supervisor or the Branch Manager. Do not attempt to forcefully operate the switch or make any repairs yourself, unless you are authorized or qualified to do so.
LOCKOUT / TAGOUT INTERRUPTION (TESTING OF ENERGIZED EQUIPMENT) In situations where the energy isolation device(s) is locked and tagged out, and there is a need for testing or position of the equipment / process, the following sequences shall apply:
Clear equipment / process of tools and materials;
Clear personnel;
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Document Identification
SWP 010
Page Number
4 of 6
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
Clear the control of locks / tags according to established procedure
Proceed with test, etc.;
De-energize all systems and re-lock / re-tag the controls to continue the work.
MULTIPLE LOCKS OR GROUP LOCKOUTS In the preceding steps, if more than one individual is required to lock out an equipment / machinery, each shall place a personal lock and tag on the group lockout device, when he / she begins work, and shall remove those devices when he/she stops working on the machine or equipment. The supervisor, with the knowledge of the crew, may lockout the equipment / machinery for the whole crew. In such cases, it shall be the responsibility of the supervisor to carry out all steps of the lockout procedure and inform the crew when it is safe to work on the equipment. Additionally, the supervisor shall not remove a crew lock until it has been verified that all individuals are clear.
REMOVAL OF LOCKS Lockout / tagout devices shall be removed only by the owner of the device except in the following situations: A. The individual who placed the LOTO device is incapacitated by illness, etc. B. The individual who placed the LOTO cannot be located. Every attempt was made to contact the employee without success. In this case, the taggers supervisor may remove the lock after consulting with a worker safety representative. Fill in FRM 057 Circumvention of Lockout Locks. C. The individual that placed the LOTO left the building / site, was contacted. In this case, confirmation is given by the individual to cut the lock off in the presence of at least one of the following: another worker, maintenance personnel, and possible a health and safety representative. Fill in FRM 057 Circumvention of Lockout Locks. EXCEPTION TO LOCKOUT PROCEDURES It is not necessary to document the required procedures for a particular machine or equipment, when all of the following elements exist:
The machine or equipment has no potential for stored or residual energy or re-accumulation of stored energy after shut down which could endanger employees.
The machine or equipment has a single energy source which can be readily identified and isolated.
The isolation and locking out of that energy source will completely de-energize and deactivate the machine or equipment.
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Document Identification
SWP 010
Page Number
5 of 6
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
The machine or equipment is isolated from that energy source and locked out during servicing or maintenance.
A single lockout device will achieve a locked out condition.
The lockout device is under the exclusive control of the authorized employee performing the servicing or maintenance; and
The servicing or maintenance does not create hazards for other employees.
Lockout / Tagout Tag
Lockout Lock & Key
Breaker Lockout Devices
Hasps for Groups or Multiple Locks
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Lockout of a Switch
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Document Identification
SWP 010
Page Number
6 of 6
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
Devices for Locking out Power Cords
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MOVING AND ROLLING CONVEYOR BELTS Document Identification
SWP 011
Page Number
1 of 1
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
The purpose of this practice is to protect employees from serious injury caused by rolling or falling conveyor belt rolls. Guidelines: Before moving, loading or unloading a conveyor belt roll, be sure it is safe to do so. A bar capable of carrying the roll weight without bending or breaking may be used if the slings are secured and the roll is kept from rotating. Do not store rolls on their side. Utilize a signalman if unable to see around the roll when loading or moving. Never allow a roll of conveyor belt to remain on the slitter bar overnight. When loading for shipping, ensure the roll is properly blocked and steel banded to the skid. Do not overload skids. Wrap all white belts for shipping and fabrication to ensure it remains clean.
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ERGONOMIC PRACTICES INCLUDING LIFTING AND CARRYING Document Identification
SWP 012
Page Number
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
1.0
1 of 14
GUIDELINES Even with technology available today, manual material handling and movement will always be with us. Tasks requiring manual handing may result in some adverse effect such as personal injury or property damage. Most lifting accidents are due to improper lifting methods, rather than lifting heavy loads. The purpose of this guide is to provide employers ad workers with useful information to help them reduce the frequency and severity of musculoskeletal injury and disorders while ensuring compliance with the law.
2.0
SENIOR MANAGEMENTS GUIDE TO SAFE LIFTING AND CARRYING
3.0
Support branch management in a culture of safety, shared responsibility, the enforcement and, monitoring of working safely when handling loads. Ensure education and training opportunities are available. Ensure that there is a process for purchasing equipment that is ergonomically “friendly”
BRANCH MANAGER RESPONSIBILITIES Ensure resources such as information, training, tools, equipment and time are available to provide and maintain operational procedures Ensure that sufficient lifting equipment/aids and devices are available to use when needed for safe manual material handling and movement, as far as is reasonably practicable Ensure preventive and routine maintenance of equipment is assigned Purchase equipment of appropriate capacity – know the loads that would be handled with the equipment. Remember, lighter-weight equipment is easier to move; Consider purchasing powered equipment If available, select equipment with vertical handles so workers hands can be in the power zone; Ground all electrically operated equipment; Choose wheeled equipment which minimizes start forces (inertia) and reduces rolling resistance. The amount of force required to move loads with wheeled equipment depends on a number of factors including the: - Weight and shape of the load; - Type and condition of the floor, route taken, types of wheels etc. (e.g. smooth, density, slopes, materials they are made of and other factors);
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Document Identification
SWP 012
Page Number
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
4.0
SUPERVISORS AND SAFETY OFFICER RESPONSIBILITIES
5.0
Plan the workflow to eliminate unnecessary lifts for the workers; Organize the work so that the physical demands and work pace increase gradually; Minimize the distances loads are lifted and lowered; Positon pallet loads of materials at a height that allows workers to lift and lower within their power zone; Avoid manual lifting or lowering of loads to or from the floor; Reduce the frequency and amount of time workers carry materials by rotating workers in carrying tasks with other workers in non-carrying tasks, and having workers alternate carrying tasks with non-carrying tasks. Take all precautions necessary to protect the safety and health of a worker under your supervision
EMPLOYEES GUIDELINES FOR SAFE LIFTING AND CARRYING
5.1
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Stretch before you lift and carry loads; Wear appropriate shoes to avoid slips, trips or falls; If wearing gloves, choose the size that fits properly. Depending on the material the gloves are made of and the number of pairs worn at once, more force may be needed to grasp and hold objects. For example, wearing a single pair of heat-resistant gloves can reduce your grip strength up to 40%. Wearing two or more pairs of gloves at once can reduce your grip strength up to 60% Always test the load for stability and weight before lifting and carrying; you should know your physical limitations and the approximate weight of the materials you would be handling. For loads that are unstable and/or heavy, reduce the weight of the load and/or repack containers to increase stability. Use a forklift to lift or lower the entire pallet of materials rather than lifting or lowering the materials individually; Store lightweight or infrequently lifted items on the floor; Use mechanical devices whenever possible (e.g. lifts, hoists);
Plan the Lift and Carrying:
Lift and carry only as much as you can safely handle by yourself; Keep the lifts in your power zone (i.e., above the knees, below the shoulders, and close to the body, if possible); Use extra caution when lifting loads that may be unstable. Beware of and try to avoid slippery floors (e.g. liquids, ice, oil, and find powders);
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SWP 012
Page Number
Document Creation Date
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Implementation Date March 16, 2016
5.2
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Try to avoid slopes, stairs, or other obstacles that make carrying materials more difficult; Avoid carrying large or bulky loads that limit or obstruct your vision; Clear spaces to improve access to materials or products being handles. Easy access will allow you to get closer to the products and reduce reaching, bending, and twisting.
When Lifting and Carrying:
Get a secure grip; Use both hands whenever possible; Avoid jerking by using smooth, even motions; Keep the load as close to the body as possible; To the extent feasible, use your legs to push up and lift the load, not the upper body or back; Do not twist your body. Step to one side or the other to turn. Alternate heavy lifting or forceful exertion tasks with less physically demanding tasks. Take rest breaks; Where there is a choice, push instead of pulling; Slide, push or roll instead of carrying where appropriate; Keep load close to your body; Make sure you have a clear view of the path; When carrying containers with one hand, alternate hands; Whenever appropriate, use two hands to carry containers; Alternate heavy or forceful exertion tasks with less physically demanding tasks.
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Document Identification
SWP 012
Page Number
4 OF 14
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
6.0
6.1
Employee Responsibilities When using Equipment to Handle Loads:
ERGONOMIC EQUIPMENT USE FOR LIFTING AND CARRYING TASKS
Ensure that you are trained on how to properly use the equipment. Clear the aisles and doorways for safe passage and maneuvering of equipment. Set barriers that prevent others from coming close to or beneath supported or moving loads; In tight spaces, use equipment with four swivel casters or wheels. This makes the loads easier to turn and control; Push and pull equipment with the entire body instead of with just the arms and shoulders. When pushing or pulling , use both hands when feasible; To move heavy loads over long distances, either reduce the load or use powered equipment; Inspect pallets before loading or moving them. Participate in the identification of risks related to safe manual material handling and in the development of safe work practices
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Document Identification
SWP 012
Page Number
5 OF 14
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
Perform pre-use inspections and ensure documentation and records are kept of inspections Communicate specific needs and potential risks to your manager/supervisor or safety officer/representative
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Document Identification
SWP 012
Page Number
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
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Document Identification
SWP 012
Page Number
7 OF 14
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
7.0 MUSCULOSKELETAL /PHYSICAL HAZARDS AND PRECAUTIONS TO TAKE IN MANUAL MATERIAL HANDLING 7.1
Forceful Exertions: Force is related to the weight of the object and how quickly you attempt to move the object. The heavier the weight, the more force is required to move the object. The faster or harder you try to move the object, whether it is lifting, pushing, or pulling, the higher the forces are involved. While there are specific exertion limits that the body can safely manage, the manner and position in which weight is handled will have more of an effect on the risk of injury. For example, holding a 14kg box close to the body at waist height is a safe position for most workers. Holding that same box away from the body with the arms outstretched requires the muscles of the upper body to work harder to hold the position. The forward bending and the resultant compression forces in the low back make the position unsafe.
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Document Identification
SWP 012
Page Number
Document Creation Date
February 02, 2016
Implementation Date March 16, 2016
7.2
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Repetition: With repeated efforts the muscles begin to fatigue and the capacity to do work begins to decline. The task needs to be stopped for a period in order for the body to recover. The length of time needed for recovery depends on the task as well as the individual’s physical conditioning. If the break is too short, the body will not have recovered fully and the capacity to do work decreases more quickly. The frequency of the task may have an impact on the safe working limits. As the frequency of the task increases in a period of time the amount of force a person can exert will decrease.
7.3
Awkward Postures: Neutral posture achieves the best muscle power and joint stability with the least amount of stress on the body. Maintaining spinal curves (neutral posture) when sitting, standing or moving helps the vertebrae absorb shock, promotes even pressure through the discs and places the muscles in the strongest position. Any “body position” can cause discomfort and fatigue if it is maintained for long periods of time. Standing, for example, is a natural body posture, and by itself poses no particular health hazards. However, working for long periods in a standing position can cause sore feet, general muscular fatigue, and low back pain.
Tables and benches should be adjustable for height. Adjusting the work height is particularly important to match the workstation to the worker's individual body size and to the worker's particular task. If the workstation cannot be adjusted, platforms to raise the table or pedestals on top of workstations should be considered. Adjust Belterra Corporation – Safety Manual
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Implementation Date March 16, 2016
the height of the work according to body dimensions, using elbow height as a guide. Different tasks require different work surface heights: Precision work, such as writing or electronic assembly - 5 cm above elbow height; elbow support is needed. Light work, such as assembly-line or mechanical jobs - about 5-10 cm below elbow height. Heavy work, demanding downward forces - from 20-40 cm below elbow height.
To perform any controlled movement with the arm, muscles in the shoulder and the neck tighten and stay tightened for as long as the task requires. The tightened muscles squeeze the blood vessels, which restricts the flow of blood all the way down to the working muscles of the hand. However, this is where the blood is needed the most because of the intense muscular effort. Two things happen as a result. The neck/shoulder muscles become overtired even though there is little or no movement. At the same time, the reduced blood supply to the rest of the arm accelerates fatigue in the muscles that are moving, making them more prone to injury.
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7.4
10 OF 14
Workplace Mechanics and Posture: The risk of developing a Workplace MSD can be reduced by incorporating proper body mechanics and posture.
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7.5
13 OF 14
Contact Stresses or Pressures and Repeated Impacts: Contact stress can compress tissues and restrict the normal blood flow in that area. Leaning against a surface,
resting forearms on the edge of a desk or using the hand or knee as a hammer are all examples of contact stress. Micro damage from repeated contact can have an additive effect and result in injury similar to a large single blow. To reduce or eliminate contact stress use tools or devices to strike or press objects into place, relocate a knee switch to press with the thigh or foot, choose trigger devices that require less force and apply edge protectors to a counter or desk.
8.0
HAZARD ASSESSMENT, ELIMINATION AND CONTROL
Belterra Corporation shall follow the Hierarchy of controls to provide a safe work environment to all its workers. A risk assessment shall be conducted to identify any current or potential hazards for all MSI types work at Belterra. Thereafter, the branch manager, safety officer and the safety committee must make all attempts to eliminate or if that is not practicable, minimize the risk of MSI to workers. Personal Protective Equipment must only be as a substitute for engineering or administrative controls if it is used in circumstances in which those controls are not practicable. Branch manager must, without delay, implement interim control measures when the introduction of permanent control measures will be delayed.
9.0
TRAINING AND EDUCATION
All employees who may be exposed to a risk of MSI shall be provided with training and education in risk identification related to their work. Workers shall also be trained in the early signs and symptoms of MSI’s and their potential health effects. Workers assigned to tasks that requires specific measures to control the risk of MSI shall be trained in those measures, including work procedures, personal protective equipment and any other training identified to prevent MSI type injuries. Training shall be provided either in-house or a third party (as determined by the safety officer or the branch manager)
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Implementation Date March 16, 2016
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KNIFE SAFETY INCLUDING OLFA KNIVES & SHARPS Document Identification
SWP 013
Page Number
1 of 12
Document 1st Created
Feb 02, 2010
Implementation Date on Revised Document
Oct 15th 2017
1.0
PURPOSE: The purpose of this document is to ensure that all Belterra employees and subcontractors have a standard for using knives safely. Adherence to this work practice will minimize the hazard of injury to all employees, or other personnel who may be in the vicinity of the knife being used. This Safe Work Practice is intended to provide clarity around the need for compliance to the rules, for our highest exposure area – hand injuries. Knives used by individuals for preparing, and eating their personal meals are excluded from this practice.
2.0
3.0
PREREQUISITES:
Prior to using a knife, line management and supervisors shall ensure that a Job Hazard Analysis (JHA) is conducted and alternatives to the use of knives are evaluated.
Use the proper tool for the job as defined in the Job Hazard Analysis and Procedures.
All employees shall be knowledgeable on the use of Olfa knives and knife safety.
This document will be used as part of re-training to respective employees involved in incidences/ accidents, where negligence to knife safety has been identified either as a contributory or a root cause.
All employees shall review the ACSA training video “Safe Work Practice – Use of Knives” as part of their orientation process.
OLFA KNIVES Improper or careless use of Olfa knives result in numerous needless incidents each year. We will always need Olfa knives. It is an important tool that we use everyday. However, it is important to keep in mind that there are various other knives, lifters, saws, punches etc. available that are not only safer, but will also do a better job in most situations.
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Some, but not all of these include: -
Ply knives Hook knives Belt pliers Scissors
- Ply lifters - V-knives - Belt saws
- Mill knives - Retractable knives - Hole saws
Always make a conscious decision to never use an Olfa knife for anything other than cutting.
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Do not use the back of your olfa blade to scribe the belt in place of a silver pen or marker
3.1
Do not use your ofla knife as a screw driver to tighten hose clamps etc. just because it is handy.
CUTTING THE PLIES FOR A BIAS LAP SPLICE
Ply knife – straight or off-set
3.2
Do not use your olfa knife as a pry bar to open glue or cement cans etc.
Hawk bill ply knife
Mill knife (Conti recommended)
LIFTING OPTIONS, OR SEPARATING PLIES All three options are safer, with less risk of carcass damage. Less buffing is required as there will be less smooth knife marks to rough up.
Ply Lifter – this is specifically designed and named for performing this tasks
Mill Knife – just from a different cutting angle and applying less force than when cutting the ply.
Belterra Corporation – Safety Manual
Use tip of the hawk billed ply knife
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SWP 013
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PEELING OPEN “PIG EARS” TO ATTACH STRIP PULLERS:
Use belt pliers. A good sized pair Use ply lifter for extra help with a nut welded on the back for more leverage will usually be adequate for peeling the plies apart
3.4
Or your mill knife
CUT RESISTANT GLOVES: Gloves and PPE are your last line of defense. If handled responsibly, an olfa knife can be a very safe and effective tool. Cut resistant gloves are mandatory when using an Olfa knife. Belterra Corporation will provide “Level 5” cut resistant, ANSI (American National Standards Institute) gloves to all employees that use olfa knives and other sharps to perform assigned tasks. Pictured are three good options - manufactured by BDG and Superior. BDG (Bob Dale Gloves) 18G Cut Resistant Level 5 Synthetic Gloves have been tested and well received by some of our branches. It is lightweight, comfortable, and not overly hot to wear. These gloves provide both flexibility and dexterity when working with knives and cutting. Lack of dexterity will not be a huge issue, as we will not be doing ply cutting with Olfa knives anymore.
+ BDG 18G cut level 5 synthethic gloves are rated at 4544 – meaning that it is abrasion resistance level 4, cut resistant level 5, tear resistant level 4, and puncture resistant level 4. Belterra Corporation – Safety Manual
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Lack of dexterity will not be such a huge issue anymore as we will not be doing anymore ply cutting with olfa knives. 3.5
THREE GENERAL RULES WHEN WORKING WITH OLFA KNIVES:
Always retract the blade when not in use
3.6
When cutting, always lock the blade in at mid-segment. Never right on a segment line as this increases the chance of the blade accidently snapping off
Never extend more blade than you need. More blade means more flex, and more chance of the blade accidently snapping off. Make multiple passes with a shorter blade.
BLADE REPLACEMENT: It is extremely important that you always use a sharp blade. A dull blade requires more force to cut that in turn increases the risk of injury.
Olfa blades are segmented so getting a new, fresh & sharp blade is easy Belterra Corporation – Safety Manual
Lock blade in at the first segment line. Depress firmly with your thumb on the blade segment lines facing down.
When replacing a full blade, make sure you handle them carefully. Dispose of old blade immediately.
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3.7
February 02, 2010
OLFA KNIFE AND STRAIGHT EDGES: The combination of an Olfa knife and a straight edge can lead to injury. Straight edges are typically very thin and we usually have a body part in the line of fire to hold them in place. One slight slip of the knife can have serious consequences.
Try marking out lines with a marker and cutting free hand. Your cut may not be quite as straight but you’ll have all your fingers.
3.8
Use a straight edge with a raised lip on the cutting edge. This will keep your fingers and thumb out of the line of fire.
If using a conventional straight edge, make better body position a priority.
BODY POSITIONING:
Body position is key when using an Olfa knife. Make sure the knife is gripped firmly in your hand. Whether you are cutting straight up and down, or angled to cut on a bevel, make sure the blade is not flexed or bent. Keep all body parts, (off-hand, legs, torso etc.) out of the line of fire of the knife should it slip. Keep your arm in a locked position and use your entire body to pull back when cutting. Try not to pull back with just your arm.
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3.10 CUTTING HOLES IN A BELT FOR STRINGING
One of the most common jobs we do when installing a belt is cutting a hole - to enable a rope or cable to be attached. Although attaching a pull plate or cutting a hole with a “hole saw” or “wing cutter” would be preferred; sometimes using a knife might be our only option. Typically we cut a round one or a triangle as shown. The problem is that usually you’re in a difficult position, and you inevitably start bending your knife blade or having too much blade extended.
In future, try cutting two parallel cuts through the belt in the direction of travel. This way your blade should always stay straight.
3.11 DE-RIBBING OR SKIVING A BELT OR PULLEY There are times however when using a long blade and bending it somewhat are unavoidable. When skiving or de-ribbing keep these tips in mind:
If at all possible, use an Oscillating tool
If you must use an extended Olfa blade, try the black boss type blades which offer more flex
Belterra Corporation – Safety Manual
Do not skive back hand or left handed without a left handed knife - as the blades will break more easily
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4.0
SWP 013
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SAFETY PRECAUTIONS: 4.1 Self Retracting, Safety Knife with Rounded Blade Tip
These types of knives are used for general tasks where a knife will be used such as cutting plastic, cardboard boxes etc.
The self-retracting knife spring-loaded automatic blade return mechanism that retracts the blade once pressure is removed from the blade
The rounded blade tip prevents puncture injury.
All retractable knives shall have spring-loaded retractable blades. The mechanism must not be compromised or rigged in any fashion that would prevent the auto-retraction function from working as designed. If the auto-retraction function does not appear to be working correctly or sticking, it is to be removed from service as per defective tool policy.
The auto-retract button must not be restricted or held in place with the operators hand or finger(s) during cutting. It is to be held until sufficient pressure is applied to the blade prior to the cut and then released. The blade will remain extended until the cut is complete, and pressure is removed from the blade allowing the auto-retract to draw the blade safely back into the knife.
4.2
Olfa L1 Heavy Duty Ratchet Lock Knife
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Only used where the use of retractable olfa knife poses hazard to the current task on hand e.g. for “Steel Cable Belts”.
Will be utilized as per belt splice procedure and JHA.
Ratchet lock must be fully engaged when extended and retracted to prevent the blade from moving.
When the blade is dull and is ready for a new segment to be used, the blade will be adjusted and locked in position. On a flat surface, hold the knife parallel with the blade on the surface. Apply pressure to the segmented blade and lift the handle to remove the dull section of the blade. Segment lines in the blade face down during this procedure.
ANSI level 5 cut resistant gloves must be utilized to protect hand injuries
When the segmented blade has side pressure applied to it during the belt skinning procedure accidental blade breakage is reduced by locking the blade as shown in figure 3 between the blade segments
Blade locked between segments Figure 3
4.3
V-Trim Curved Tip Knife
Used only for the task of trimming rubber on the steel cords on the belting during the splicing process (see splicing procedure and JHA).
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The two tips of the V-Trim Knife must be removed with the sharpening stone to eliminate potential hazards they create prior to the use of the knife.
There is no manufacturers sheath or case for the V-Trim Knife. The blade of the knife will be protected by placing the blade in an appropriate sized piece of rubber hose or by taping the sharpening stone to the blade to prevent accidental contact with the blade.
The blade of these knives is hardened high carbon chrome vanadium steel, ground and tempered to precise tolerances with smooth hardwood handle.
These blades are securely riveted and locked in place with a strong nickel plated ferrule.
Olfa L1-Heavy Duty Ratchet-Locked Utility Knife
These knives have heavy duty cutter and features a contoured handle, a ratchet wheel blade lock, and a heavy gauge stainless steel blade channel that holds blade tight.
Replacement blades used is BOSS HI CARBON SEGMENTED BLADES. These blades withstand greater side pressure during skinning process without breaking the blade.
Ofla L1 knives will only be used for skinning of the belt.
4.4
Boss Hi Carbon Steel Segmented Blade
5.0
GENERAL PRECAUTIONS: All employees will wear cut resistant gloves (ANSI Standard cut level 5) and cut resistant wristlets for all knife tasks.
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Cutting motions must be directed away from the body, even when wearing cut resistant gloves. Hands must be kept behind the tool and not in front of them.
All employees using knives must take reasonable precautions to prevent injury to other workers. This may include relocation of work activities, or barricading the area of knife work. Employees must ensure there are no body parts, or co-workers are in close vicinity during the process of “blade release” after the cut has been made Cutting tools (knife blades) must be kept sharp. If the blade appears dull, it must be sharpened with the appropriate sharpener, or replaced as per manufacturer’s specifications. Removed blades must be discarded in an appropriate container. Employees must inspect the knife prior to use: look for abnormalities along the cutting edge of the blade, as well as the handle. Replace knives that are faulty in any manner. Keeping your mind on the task is critical when using knives. Do not talk to others while using a knife. If interrupted, stop what you are doing, retract / sheath – cover the blade, put the knife down on a secure surface, then recommence the task once the conversation is completed. Avoid side loading the blade of a knife (some side loading is required on the Olfa L1 during the belt splicing process – see procedure and JHA). Do not carry knives in clothes pockets. Improvised ‘job made’ (example – sharpened hacksaw blade) knives are prohibited. Tethers or some means of securing knives shall be used while working at heights.
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6.0
SWP 013
Page Number
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February 02, 2010
Implementation Date on Revised Document
Oct 15th 2017
ALTERNATE METHODS OF REMOVING BLADES
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PORTABLE ELECTRIC GENERATORS Document Identification
SWP 014
Page Number
1 of 1 2
Document 1st Created
Feb 02, 2010
Implementation Date on Revised Document
Oct 15th 2017
1.0
PORTABLE ELECTRIC GENERATOR DESCRIPTION A portable generator is an electromagnetic device that converts ordinary energy into electrical energy.
2.0
3.0
MAJOR CAUSES OF INJURIES AND FATALITIES
Shocks and electrocution from improper use of power or accidentally energizing other electrical systems.
Carbon monoxide from a generator’s exhaust.
Fires from improperly refueling the generator or inappropriately storing fuel.
SAFE WORK PRACTICES
Inspect portable generators for damage or loose fuel lines that may have occurred during transportation and/or handling.
Keep the generator dry.
Maintain and operate portable generators in accordance with the manufacturer’s use and safety instructions.
Always plug electrical appliances directly into the generator using the manufacturers supplied cords. Use undamaged heavy-duty extension cords that are grounded (3-pronged).
Use ground-fault circuit interrupters (GFCIs) as per the manufacturer’s instructions.
Before refueling, shut down the generator. Never store fuel indoors. Take care when refueling to not spill or overfill fuel tank.
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SWP 014
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2 OF 2
Document 1st Created
Feb 02, 2010
Implementation Date on Revised Document
Oct 15th 2017
Check oil level. Generators need oil to lubricate their running parts. Follow manufacturer’s indications; check the oil level of the generator before starting up.
Ensure that generator is set up on a firm, level surface, preferably at a short distance away from the actual work area. Generators can get hot and noisy, and produce dangerous fumes. Keep the generators outdoors, in a dry location or well ventilated areas only.
Ensure that the generator output is sufficient to operate tools effectively;
Inspect the generator’s air filter. Portable generators take in air as parts of the combustion process it runs to produce power.
The filter traps dirt and debris, to ensure that the air the generator takes is pure. You must inspect the filter before starting the generator. If it is clogged, clean or replace it according to the manufacturer’s instructions.
Do not smoke or have any ignition sources close to the generator.
Wear hand and eye protection when handling fuel;
4.0 CARBON MONIXIDE POISONING Portable generators can produce deadly fumes and carbon monoxide. When these become trapped in enclosed or partially – ventilated spaces, they can build up and cause illness and even death. Enclosed space can include a crawl space too. Carbon monoxide (CO) is a colorless, odorless, toxic gas, so even if you don’t see or smell any fumes, you may be in danger if you use the generator indoors.
Never use a generator indoors.
Never place a generator outdoors near doors, windows, or vents. Keep the generator at least 20 feet away from any open windows or doors. This is to prevent fumes from entering the space you are working in.
If you or others show symptoms of CO poisoning — dizziness, headaches, nausea, tiredness—get to fresh air immediately and seek medical attention.
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Document Identification
SWP 015
Page Number
1 OF 1
Document 1st Created
Feb 02, 2010
Implementation Date on Revised Document
0000
Document Obsolete as of June 30th 2015 USE OF PORTABLE LADDERS
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RIGGING AND HOISTING Document Identification
SWP 016
Page Number
1 OF 1
Document 1st Created
Feb 02, 2010
Implementation Date on Revised Document
0000
The purpose of the practice is to protect employees and others from dangers of suspended loads. Guidelines Designate one member of the crew to act as signalman and instruct the equipment operator to recognize signals from that person only. Signalman must be careful not to order a move until the “all ready” signal from each member of the crew is given. Each rigger must be sure they are in the clear before they give the “all ready” signal. When you have positioned the sling or choker you are using, release it if possible before you give the “all ready” signal. If you must hold the sling or choker in place, be sure your hand is clear of pinch points. Watch out for the swing or roll of the load, as it is almost impossible to centre the hook over the load centre. Never place yourself between material, equipment or a stationary object and the load swing. Also stay clear of stacked material that could get knocked over. Never stand under the load, and keep from under the boom as much as possible. Look over area where load is to be set. Remove unnecessary blocks or other objects that may fly up if struck by load. When lowering or setting down the load be sure your feet and all other parts of your body are out of the way. Use tag lines to control the load.
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(M)SDS-Cleaning Solvents, Flammables & Combustibles Document Identification
SWP 017
Page Number
1 of 3
Document 1st Created
Feb 02, 2011
Implementation Date On Revised Document
Mar 31, 2016
The purpose of this practice is to protect workers from the hazards when working with controlled products. Controlled products are used in day-to-day construction work to clean tools, belts and equipment. Controlled products are also used as part of carrying out tasks during splicing etc. GUIDELINES Management must be aware of all controlled products, including solvents or flammables that are used on the job. It is the responsibility of the management to ensure that all workers who use these materials have been instructed in their proper use and any hazards they pose.
CLEANING SOLVENTS
Do not use products you are unfamiliar with. If a product does not have a correct label, don’t use it.
Check the toxic hazards of all solvents before use. Refer to (Material) Safety Data Sheets (M)SDS.
Store controlled products away from food or edibles.
Cover and label controlled products.
Know how to correctly use controlled products before using them.
Wear proper protective equipment as necessary e.g. goggles, or face shields, rubber gloves or respirators when handling controlled products.
Never leave solvents in open cans, tubs, or containers; return to original container or tanks.
Waste solvents should be disposed of by environmentally friendly means.
When transferring chemicals from the original containers, make sure the new containers are labelled with the product name, safety precautions, and the location of the (M) SDS.
Do not mix controlled products together.
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Document Identification
SWP 017
2 of 3
Document 1st Created
Feb 02, 2016 Implementation Date on Revised Document
Page Number
Mar 31, 2016
FLAMMABLE AND COMBUSTIBLE LIQUIDS Flammable and combustible liquids are liquids that can burn. Flammable liquids can catch fire easily at normal working temperature. Combustible liquids require higher than normal temperatures to ignite. Examples of flammable liquids:
Acetone Benzene Ethanol, etc.
Examples of combustible liquids:
Diesel fuel Motor oil Cleaning solvents Paint Mineral oil, etc.
1.
Flammables and combustible liquids must be stored in a fire rated cabinets that are in well ventilated storage areas and away from any sources of ignition.
2.
When flammable liquids are used, make sure that no hot work is permitted in the area.
3.
Where possible, use non-flammable solvents for general cleaning.
4.
Vapors can flow from open liquid containers. If ventilation is inadequate, these vapors can settle and collect in low areas like pits, basements etc. If the vapor trail contacts an ignition source, the fire produced can flash back or travel back to the liquid.
5.
Spray mists of flammable and combustible liquids in air may burn at any temperature if an ignition source is present.
6.
The vapors of flammable and combustible liquids are usually invisible. They can be hard to detect unless special instruments are used.
7.
Ensure all individuals using, or in the vicinity of controlled products are trained, and certified in the Workplace Hazardous Materials Information System (WHMIS).
(MATERIAL) SAFETY DATA SHEETS – (M) SDS A Material Safety Data Sheet M(SDS) is a document that contains information on the potential hazards (health, fire, reactivity and environmental), and how to work safely with the chemical product.
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Document Identification
SWP 017
2 of 3
Document 1st Created
Feb 02, 2016 Implementation Date on Revised Document
Page Number
Mar 31, 2016
It provides information on what the hazards of the product are, how to use the product safely, what to expect if the recommendations are not followed, what to do if accidents occur, how to recognize symptoms of overexposure, and what to do if such incidents occur. All workers must be familiar with the hazards of a product before they start using it. They should look at the M(SDS), match the name of the chemical on the container to the one on the M(SDS), know the hazards, understand safe handling and storage instructions, as well as understand what to do in an emergency. (M)SDS‘s shall be kept near the first aid kit/station in case of an emergency and should be taken to the hospital with the patient. The SDS has four main purposes. It provides information on: a. b. c. d.
Identification: for the product and supplier. Hazards: physical (fire and reactivity) and health. Prevention: steps you can take to work safely, reduce or prevent exposure, or in an emergency. Response: appropriate responses in various situations (e.g. first-aid, fire, accidental release).
Ensure the product is being used in the way the manufacturer intended; otherwise the advice provided on the SDS and label may not apply, or the protective measures listed may not be adequate. If you are accidently splashed in the eye with a controlled product, immediately irrigate the eye using eye wash. Reference the (M) SDS for first aid measures for all skin contact with controlled products. If you are not sure of a product, need more information or the product does not match the SDS, inform your supervisor or safety professional right away.
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USE OF TIGER TORCHES Document Identification
SWP 018
Page Number
1 of 2
Document 1st Created
Feb 02, 2011
Implementation Date On Revised Document
Mar 31, 2016
1.0
GUIDELINES Propane Torches also referred to as Tiger Torches are commonly used for the pre and post- heating of pipe or metal before welding. Like any tool, there are hazards associated with the use of propane fired torches: therefore, controls must be in place to ensure that the workers can safely use the tool. The specific torch manufacture’s operation guide or instructions should be reviewed before operation of the torch
2.0
EQUIPMENT INSTRUCTIONS
Instruction should be given to all workers on how to use propane torches Workers should be instructed by a competent worker Training on the torch use should cover: pre-use inspection of the equipment, hazards associated with the torch, required PPE, procedures on how to operate, maintain and store the equipment Workers may be required to have WHMIS training as well as transportation of dangerous goods
3.0
TORCH INSPECTION
4.0
All tools should be given a quick inspection before use Check to ensure the torch components are in good condition, free of any damage or defects and that all fittings and control valves are functional and securely tight Check propane line to ensure that there are no cracks, abrasions, kinks or other defects which would compromise the hose integrity Hoses are often dragged on rough and abrasive surfaces and used in extremely cold temperatures which can affect the hose Check the propane tank to ensure they are in good condition and stored correctly Defective equipment must be tagged out and removed from service
Torch Hazards
High temperatures, combustion and the presence of propane are all hazards which need to be considered when introducing a torch into a work area High temperatures can result in uncontrolled fires; therefore flammables/ combustibles must be removed and or isolated from the source of heat
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Document Identification
SWP 018
Document 1st Created
Feb 02, 2016 Implementation Date on Revised Document
5.0
Other workers must also be considered, as inadvertent contact with torches or hot material can cause burns Remember that the temperature of the equipment or the material which has been heated can remain high even after the flame has been removed or extinguished The use of propane introduces many hazards to the work environment as it is highly flammable, heavier than air, expands 270 times when going from liquid to gas, and has a relatively low explosive limit Propane can also displace oxygen in confined spaces, cause frostbit if exposed to skin and release carbon monoxide and carbon dioxide when burned
Hard hat, safety boots, safety glasses and leather work gloves Aside from normal PPE you could consider flame resistant gloves, eye protection to help reduce exposure to bright lite, flame resistant clothing and gas detectors
Emergency Response
7.0
Mar 31, 2016
Personal Protective Equipment
6.0
2 of 2
Page Number
Due to the hazards associated with torches emergency response plans as well as safety equipment should be available Workers should have knowledge of emergency equipment such as fire extinguishers, including location ,correct use and procedure for turning off fuel supply
General Safety Precautions
Never smoke when working with, or around propane torches Always use propane torches in well ventilated areas Never leave lit propane torch unattended Never light a propane torch with a match or a cigarette lighter: always use a sticker Stop work immediately if you smell “rotten eggs “ or mercapan, and inspect the equipment for leaks.
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Hot Works Document Identification
SWP 019
Page Number
1 of 1
Document Creation Date
October 15, 2011
Implementation Date June 30, 2015
Document Obsolete as of June 30th 2015 New Document Released as of June 30th 2015 – Reference SEL 034 – Hot Works Program
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SAFE AND DEFENSIVE DRIVING Document Identification
SWP 020
Page Number
Document 1st Created
Feb 02, 2011
Implementation Date On Revised Document
1.0
Mar 31, 2016
PROCEDURES AND PRACTICES:
Conduct a “pre-trip” vehicle check. Use a Vehicle Pre-trip Inspection and where applicable, Mileage Log to track activity.
Report deficiencies and do not use if equipment is in unsafe condition.
Drive defensively at all times.
Ensure all vehicle occupants are wearing seatbelts. You are responsible for your passengers.
Do not exceed posted speed limits.
Give right of way to merging vehicles.
Always drive with headlights on.
Drive safely and drive to the existing road conditions. Lower speed as required. Be aware of: o Visibility reduced by dust, fog, rain and snow; o Narrow roads with over width vehicles; o Steep favorable and adverse gradients; o Slippery and variable road surface conditions due to loose gravel, snow, ice or mud; o Other users.
2.0
Use vehicle for intended use only (purpose and weight limitations).
Secure all heavy or sharp objects in the cab of the vehicle.
Respect that loaded logging trucks have the right of way on single lane roads.
Do not tailgate other vehicles.
Pass trucks or equipment only after you receive a clearly visible and/or audible signal from the operator.
Never chase a runaway vehicle.
Stay on your side of the road.
PARKING
Park clear of traffic, away from active areas in pullouts or extra wide straight sections of road.
Park facing the direction of exit with access for service/towing activities.
Ensure the parking brake is on and the transmission is in 1st gear or park.
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Document Identification
SWP 020
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Document 1st Created
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Page Number
Mar 31, 2017
On steep grades, use wheel chocks and always turn the wheels towards the nearest ditch.
Never park on a curve especially on the outside curve of a road.
When turning around, back into the cut bank of the road and not towards the outside bank.
Use flares where required.
3.0
MISCELLANEOUS SAFE DRIVING PRACTICES
Avoid vehicles with body damage as it may be an indication of the driver’s poor driving skills. Do not run yellow lights; stop when road conditions permit. Do not perform a left hand turn in front of an oncoming vehicle, even when there seems to be enough time. Yield the right of way at all traffic control signals and signs requiring them to do so. Be prepared to yield for safety’s sake at any time. Pedestrians and bicycles in the roadway always have the right of way. Keep a minimum two car lengths or three seconds behind a vehicle. Start counting after the vehicle passes a stationery item. If less than three seconds pass, reduce speed. Increase distance in poor conditions. Be aware of motorbikes, scooters, and pedal bikes as they are not easily visible. Check all railroad crossings, and stop a minimum of 7 meters from all train tracks. Never race a truck. When travelling in rural areas, be aware of markers and road numbers to assist emergency responders in the case of an accident. Ensure the first aid and emergency kit is properly stocked and accessible at all times. Always be aware of a trailer being pulled and that loads can shift leaving the vehicle unstable. Use spotters when moving or positioning in tight congested or high traffic areas. When entering and exiting buildings, be aware of materials, equipment and people as changes in lighting can cause temporary blindness while eyes adjust. Rules of safe and defensive driving apply in all parking lots, Belterra yards, and customer sites. Honor posted speed limits. In adverse driving conditions, reduce speed to a safe operating speed that is consistent with the conditions of the road, weather, lighting, and volume of traffic. Tires can hydroplane on wet pavement at speeds as low as 50km per hour. When travelling around buildings maintain safe speeds and allow room for vehicles that may be travelling in the opposite directions. Radar detectors are prohibited in company vehicles. Drivers are to drive at the speed of traffic and never to exceed the posted speed limits.
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Document Identification
SWP 020
Document 1st Created
Feb 02, 2016 Implementation Date on Revised Document
2 of 3
Page Number
Mar 31, 2017
When stopping behind another vehicle, leave enough space so you can see the rear wheels of the car in front. This allows room to go around the vehicle if necessary, and may prevent you from being pushed into the car in front of you if you are rear-ended. Avoid backing where possible, but when necessary, keep the distance traveled to a minimum and be particularly careful.
Tips For Becoming A Defensive Driver Know the law and the rules of the road. Always make sure you are in a physical and emotional state that allows you to drive safely. Always make sure your vehicle is in safe operating condition. Be aware of what’s going on around your vehicle. Always control your temper no matter what happens. Be prepared and willing to yield the right of way to other drivers.
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WORKING ALONE Document Identification
SWP 021
Page Number
1 of 3
Document Creation Date
March 10, 2016
Implementation Date April 08, 2016
GUIDELINES: In cases where workers are permitted to work alone outside of their regular assigned working hours, the Manager or the Supervisor must take the necessary measures to ensure the worker’s safety by conducting the risk assessment. “FRM 003 – Working Alone Risk Assessment Form” will be utilized to carry out the risk assessment. 1.1 The risk assessment will determine the hazards which will cause injuries and determine the consequences. The following risk factors when working alone must be considered:
Tasks and associated hazards involved in the work to be performed; Consequences resulting from a “worst case” scenario; Likelihood for other persons to be in the area; Possibility that a critical injury or incident could prevent the employee from calling for help or leaving the workplace; Emergency response time; Worker’s training and experience; Worker’s physical handicaps or medical conditions; Time or shift when the job is to be done; Whether the employee is accustomed to working alone.
1.2 Once the risk assessment has determined the severity of the hazard(s), the procedure will be developed by the manager, supervisor or CSO. “FRM 003A - Working Alone Safety Action Plan/ Emergency Plan & Contact Information” shall be utilized for this purpose This will include: Checking time interval between checks and a procedure to follow in case the worker cannot be contacted and provisions for emergency rescue and first aid; 1.3 Unless otherwise stated by your manager or its designate, telephone will be the main source of contact for most lone workers. A “Check-In” frequency as determined in “FRM 003A - Working Alone Safety Action Plan” shall be followed. “FRM 003B – Working Alone Check-In Times Log Sheet” shall be utilized to document these calls. A working alone log is mandatory and must contain the following information:
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Document Identification
SWP 021
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Document Creation Date
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Implementation Date April 08, 2016
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Workers name; Date; Scheduled check-in-time; Actual check-in-time Location; and Work activity.
LOW RISK WORKING ALONE MANDATORY PRACTICES: (E.g. Sweet gas operations, daylight hours, normal weather conditions)
Notify your “Working Alone Contact” of check-in-times and locations of work; If multiple travel routes are an option, then the route selected will also be noted; and If your arrival at a check-in location is delayed by more than 1 hour, you must notify your “Working Alone Contact” of your new estimated time of arrival.
HIGH RISK WORKING ALONE MANDATORY PRACTICES: (E.g. Sour gas operations, call-outs, adverse weather conditions)
Notify your “Working Alone Contact” prior to departure, advice your contact of estimated time of arrival at location;
Notify your “Working Alone Contact” of arrival at location;
Assess the problem or job scope, notify your contact, discuss the nature of the problem or job, work procedures to be used, and any additional required safeguards, and provide an estimation of how long you will be at the location;
Notify your “Working Alone Contact” when you are finished and ready to leave the location and estimated time of arrival at next worksite or home;
Notify your “Working Alone Contact” of arrival at the next site, or at home;
If you are delayed or expect to be delayed arriving at your next check-in-point by more than one hour, notify your “Working Alone Contact” of amended estimated time of arrival; and
During adverse weather conditions, notify our “Working Alone Contact” of your exact route to be followed. Shorter check-in-time intervals are recommended.
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Document Identification
SWP 021
Page Number
3 of 3
Document Creation Date
March 10, 2016
Implementation Date April 08, 2016
OVERDUE WORKER RESPONSE PLAN:
Overdue Worker Response Plan shall be initiated when a worker is one hour overdue. Shorter grace periods may be instituted during bad weather or at high risk worksites, and
After the one hour grace period has expired, the worker’s “Working Alone Contact” shall: Attempt to contact the overdue worker by cell phone; Immediately notify the workers supervisor / manager of the circumstances
o o
The supervisor / manager will discuss options with the “Working Alone Contact” and together they will agree on an action plan.
The action plan may include any or all of the following:
o o
Continue attempts to contact the overdue worker by cell phone. The “Working Alone Contact” or other designated individual will drive the route taken by the overdue worker in an attempt to contact the worker. Specific PPE safety equipment may be required for rescue activities by those involved with the overdue workers safety plan. The “Working Alone Contact” or the supervisor may request search assistance from workers in the same area who have been identified in the contact list. The “Working Alone Contact” or the supervisor will call local hospital(s) to establish whether an injured person has been admitted; and The ‘Working Alone Contact” or supervisor may notify the local police with a request for assistance.
o o o
Reference Documents: SEL 036 – Working Alone Program
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PUNCHING BELT AND CUSTOM WORK Document Identification
SWP 022
Page Number
1 of 2
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
INTRODUCTION The purpose of this practice is to protect workers from injuries associated with working with or near tools, equipment and machinery used to do custom work on belting material. GENERAL SAFETY PRECAUTIONS Employees that are assigned the task of doing custom work requested by customers are exposed to several hazards. The hazards will differ based on the type of work requested and the tools required to complete the work. Workers exposed to noise, falling objects, knife work, and use of power tools will use the proper PPE for the job in accordance with the Belterra PPE policy. When using power tools to perform the task, a worker is to follow all safety rules set forth in SEL 035Tools, Equipment & Machinery. When using an Olfa knife to perform the task, a worker is to follow all safety rules set forth in SWP 013- Olfa knives. Equipment and machinery is only to be used by trained competent employees. Completing custom orders requires belt to be cut. Ensure refuse is cleaned promptly to avoid creating a hazard that can cause a trip or fall. Housekeeping is vitally important in hazard control. Assessment of work should be done before beginning task. The assessment will include basic set up of any work station to ensure the space is adequate for work being done. Space should include stands, tables and equipment needed to complete the project. All equipment should be adjusted or moved to lessen any ergonomic hazard. Workers should adhere to Belterra’s PPE policy in shop. All tasks will require hand, foot, eye, and noise protection. GASKETS AND OTHER CUSTOM SHAPES Customer requests for gaskets or circular shaped objects can be made using a Clicker Die Cutting Press. Only workers trained in use may perform work with the clicker. Clickers have several built in safety features, and a trained worker will be aware of the limitations of any safety feature and of hazards associated with a clicker.
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Document Identification
SWP 022
Page Number
2 of 2
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
Use of the clicker produces a noise hazard. Hearing protection is to be worn at all times. Making a large quantity of the product will require repetitive motion. Workers are to take several micro breaks and follow a break schedule to avoid musculoskeletal injuries. PUNCHING BELTS USING POWER DRILL When a customer orders a belt for elevator buckets the belt must have holes punched in for the bolts or other fasteners. Elevator buckets will have a pattern for the fasteners, which workers must use to create a template. The template is then used for workers to ensure the holes will be in sync with the elevator. The holes are then punched into the belt using a power drill. Workers are to follow Belterra’s SEL 035 for power tools. This will include checking tools before use, working within the parameters of the tool, and all other hazards associated with power tools. Punching belts is very repetitive and can cause awkward positioning. Workers should take breaks to stretch back and to help alleviate musculoskeletal injuries. Area should be swept frequently. Punching belts creates a large amount of small round pieces that can cause a slip. Area should also be marked to keep unnecessary personnel out of the area to reduce the risk of a slip. DECLEATING A BELT Some belt systems require a belt with some cleats removed. Workers may be required to de-cleat a belt for these orders. De-cleating is done using an oscillating tool or with an olfa knife. Both practices have hazards associated with the work. Both methods require awkward positioning and repetitive motions and should be noted before beginning work. Breaks should be taken to avoid musculoskeletal injuries.
USING AN OSCILLATING TOOL: Workers should be familiar with the tool and its proper use and limitations. Always follow SEL 035 when using any power tool
USING AN OLFA KNIFE: Follow all safe cutting rules. Be very aware of body positioning to avoid injury. Ensure blade is kept sharp to lessen needed force. Take breaks as needed to rest hands.
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CABLE CLIPS & CLAMPING WIRE ROPES Document Identification
SWP 023
Page Number
1 of 4
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
1.0 SAFE PRACTICES 1.1
CABLE CLIPS: There is only one right way to install cable clips to get a maximum efficiency out of a prepared loop or thimble-eye termination – otherwise, the termination can be severely reduced in capacity. Most cable clips have two sections: a saddle part and a U-shaped part. You need the right size of clip for the wire rope diameter. You also need to know the number of clips required, the amount of rope to turn back from the thimble, and the torque needed to tighten the nuts. (Reference sample of cable clip installation table below) At least three clips should be used, in making any prepared loop or thimble-eye termination for wire rope (especially for overhead lifting.) All three clips must be installed with the saddle part on the live end of the rope. This allows the live end to rest in the saddle, and to not be crushed by the U-shaped part of the clip. The U goes on the dead end of the rope where crushing will not affect the breaking strength of the hoist line.
1.2
CLAMPS: Clamps are versatile tools that serve to temporarily hold work securely in place. They are used for many applications including carpentry, woodworking, furniture making, welding, construction and metal working. Clamp styles include C-clamps, bar clamps, pipe clamps and hand screws. Wear safety glasses or a face shield where there is a possibility of eye injury. Select the proper clamp style and size by matching the work holding requirements of the job with the following clamp features.
Strength and weight. Opening (length of reach). Throat depth (depth of reach). Ease of adjustment. Clamping surface (material used and size).
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Document Identification
SWP 023
Page Number
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Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
Ensure that the swivel at the end of the screw turns freely before using.
Use padding with C-clamps to avoid marring the work.
Remove clamps as soon as the job is finished. Clamps serve only as temporary devices for holding work securely in place.
Keep all moving parts of clamps lightly oiled and clean. Make sure there is no dirt or oil on any part that will come in contact with the work.
Store C-clamps by clamping them in a race, not in a drawer.
1.3
DO NOT: Use extra-large clamps for the sake of their large throats – instead, use deep-throat clamps. Use any clamp that has a bent frame or a bent spindle. Use pipes, hammers or pliers to tighten clamp; use wrenches only on clamps especially designed to be tightened with wrenches. Hoist with C-clamps – use special lifting clamps. Use C-clamps to construct scaffolds or platforms for workers. These wire ropes shall not be used as a lifting device.
2.0 STEP – BY – STEP PROCEDURES
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Document Identification
SWP 023
Page Number
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
3.0
3 of 4
CLIP CABLE INSTALLATION TABLE Amount of Rope Turn Back from Thimble (inches)
Wire Rope Diameter (inches)
Minimum Number of Clips
1/4
2
4 3/4
15
5/16
2
5 1/4
30
3/8
2
6 1/2
45
7/16
2
7
65
1/2
3
11 1/2
65
9/16
3
12
95
5/8
3
12
95
3/4
4
18
130
7/8
4
19
225
1
5
26
225
1 1/8
6
34
225
1 1/4
6
37
360
1 3/8
7
44
360
1 1/2
7
48
360
Torque in Foot-Pounds Unlubricated Bolts
USE ONLY DROP-FORGED STEEL CLIPS – NOT CAST DEVELOP 80% OF ROPE STRENGTH
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Document Identification
SWP 023
Page Number
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
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HOUSEKEEPING AT WORK Document Identification
SWP 024
Page Number
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
1.0
1 of 3
INTRODUCTION: Poor housekeeping results in safety hazards and accidents in addition to contributing to a cluttered atmosphere in work areas. Poor housekeeping practices can result in lost tools, equipment, and supplies contributing to high operating costs. All employees must keep their areas of responsibility clean. Cleaning and organization shall be done regularly and not just at the end of the shift. When a particular job or work assignment has been completed, return all tools, equipment, and unused supplies to their designated storage areas. Clean the work area, removing any extra materials, debris, first, etc. Complete cleanup tasks before moving on to other work.
2.0
BENEFITS OF GOOD HOUSEKEEPING PRACTICES Effective housekeeping at work benefits both employers and employees alike. Effective housekeeping results in:
Eliminating clutter which is a common cause of accidents, such as, slips, trips and falls, fires and explosions. Reducing the chances of harmful materials entering the body ( e.g., dusts, vapours ) Improving productivity ( the right tools and materials for the job will be easy to find ) Helping the company to make the best use of its space Making the workplace neat, comfortable and pleasant- not a dangerous eyesore; Reducing handling - to ease the flow of materials; Decreased fire hazards; Better control of tools and materials; including inventory and supplies; More efficient equipment cleanup and maintenance; Better hygienic conditions leading to improved health; Reduced property damage by improving preventive maintenance; Improved morale;
3.0
PRACTICES
3.1
SPILLS:
Clean up any spills immediately. All hazardous material spills must be cleaned up as soon as possible and in accordance with established procedures. Where and when necessary, flag spill areas until the spills can be removed.
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Document Identification
SWP 024
Page Number
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
3.2
EQUIPMENT MAINTENANCE:
3.3
Store heavy items ( those weighing more than 6.8kg or 15lb ) on shelves at a height between the shoulders and knees Use a ladder or step stool to reach items on high shelves – avoid stretching Store all objects securely on shelves and racks to keep them from falling over Store compressed gas cylinders with the valve cap on, standing upright and securely fastened to prevent tripping or falling Store flammable liquids in properly sealed containers and place them in designated area
SHOP HOUSEKEEPING:
3.5
Reinstall any guards removed from equipment. Return all tools to the appropriate storage locations. Return equipment to the appropriate storage areas. Collect any unused consumables or supplies and return them to the designated storage areas. Clean up dirt, debris, used equipment, or used material resulting from the maintenance work. Remove any flagging material used to isolate the area during the work assignment.
MATERIAL HANDLING:
3.4
2 of 3
Clean up waste materials and spills before they accumulate in your work area; Sweep the shop floor area daily and whenever dust or debris build up; Avoid tripping hazards. Keep air hoses and electrical cords out of the way; Stack materials in straight, neat piles. Proper stacking makes the shop safer; Store equipment such as goggles and face shields in a safe place where they won’t be tripped over or damaged; Be responsible for your own toolbox (if any). Do not allow it to become a tripping hazard; Avoid slipping hazards. Pick up pieces of material lying around, and store them in a secure area; Re responsible for your own work area, including under and around any work surfaces; Do not use compressed air for cleaning your clothes.
GENERAL HOUSEKEEPING PRACTICES:
Monitor all work areas, equipment cabs and pick-up truck boxes for any buildup of dirt or debris. Clean up accumulated dirt and debris as necessary before the end of each shift. Keep stored equipment clean and organized. Keep chemical storage areas clean and organized. Inform the supervisor of any open or broken containers. Store pipes, hoses and conveyors in proper areas according to size. Follow established procedures for disposing of unusable pipes, hoses, and conveyors.
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Document Identification
SWP 023
Page Number
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
2.
4.0
3 of 3
Keep the parking areas clean. Clean up any debris, including discarded material, paper, metal, etc. Keep your work area clean while working to prevent tripping an slipping hazards. Ensure that work areas are well lit so workers can see potential tripping hazards, replace burned out light bulbs. When ordering large amounts of stock, think about how you’re going to store it. When ordering equipment, think about where to position it in the shop to maintain an effective work flow.
FOLLOW –UP – SUPERVISORS & MANAGERS:
Good housekeeping requires effort and teamwork: Make sure housekeeping standards are clear and objective. Standards should make work easier, safer and healthier Encourage housekeeping as a way of life – not just a special activity when visitors are coming. Observe work activity to ensure that good housekeeping practices are being used consistently and correctly. Support positive behaviors when good housekeeping practices have been followed. Correct unsafe work practices when they are observed. Acknowledge when someone takes the time to clean up after a busy day, and hold them accountable when they don’t clean up.
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MACHINE SAFEGUARDING Document Identification
SWP 025
Page Number
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
1.0
1 OF 7
The Basics of Machine Safeguarding Machine safeguarding minimizes the risk of accidents from machine-operator contact. There are so many hazards created by moving machine parts as there are types of machines. The goal of this program then, is to protect workers from needless and preventable injuries such as crushed hands and arms, severed fingers, and blindness. The Rule of Thumb is, that “Any machine part, function or process that may cause injury must be safeguarded. Where the operation of a machine or accidental contact with it can injure the operator or others in the vicinity, the hazards must be either eliminated or controlled”.
2.0
Dangerous Mechanical Hazards: Dangerous moving parts in these basic areas require safeguarding at all Belterra branches:
Point of operation In running nip points Pinch points Power transmission, and Other moving parts
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Document Identification
SWP 025
Page Number
Document Creation Date
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Implementation Date April 08, 2016
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2 OF 7
Steps to Machine Guarding The primary steps to machine safeguarding shall include: 1. Recognizing the hazards by identifying hazardous actions and motions. 2. Analysing the workplace and prioritize safeguarding efforts based on the most predictable injury, the probability of occurrence and available resources. 3. Developing and implementing a systematic safeguarding program which includes identifying safeguarding methods, selection and installation. 4. Ensuring the use of safeguarding and reinforce program by training, education and enforcement.
4.0
Types of Hazardous Mechanical Motions The basic types of hazardous mechanical motions are rotating motions, reciprocating motions and transverse motions
5.0
Hazardous Machine Actions
3.1
Cutting: Involves rotating, reciprocating, or transverse motion. The danger of cutting action exists at the point of operation where finger, arm and body injuries can occur and where flying chips or scrap material can strike the head, particularly in the area of the eyes or the face.
3.2
Shearing: Involves applying power to a slide or knife in order to trim or shear metal or other materials. A hazard occurs at the point of operation where stock is actually inserted, held, and withdrawn.
3.3
Punching: Results when power is applied to a slide (ram) For the purpose of blanking, drawing, or stamping metal or other materials. The danger of this type of action occurs at the point of operation where stock is inserted, held, and withdrawn by hand. Example of a punching machine is a power press.
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Document Identification
SWP 025
Page Number
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
3.4
6.0
3 OF 7
Bending: Actions result when power is applied to a slide in order to draw or stamp metal or other materials. A hazard occurs at the point of operation where stock is inserted held, and withdrawn. Equipment that used pending actions include power presses, press brakes etc.
Hierarchy of Controls in Safeguarding When putting controls in place, the Hierarchy of Controls shall be followed (reference table below). An effective guard must: 6.1 Prevent contact: The safeguard must prevent hands, arms, or any part of a worker's body or clothing from making contact with dangerous moving parts. A good safeguarding system eliminates the possibility of the operator or other workers placing any part of their bodies near hazardous moving parts.
6.2 Secured & well-constructed: Workers should not be able to easily remove or tamper with the safeguard, because a safeguard that can easily be made ineffective is no safeguard at all. They must be firmly secured to the machine. Guards should be made of durable material that will withstand the conditions of normal use. They may be constructed of sheet metal, screen, wire cloth, bars, plastic, or any other material that is substantial enough to withstand whatever impact it may receive and to endure prolonged use. 6.3 Protect from falling objects/contain the hazard: The safeguard should ensure that no objects can fall into moving parts. A small tool which is dropped into a cycling machine could easily become a projectile that could strike and injure someone. 6.4 Create no new hazards: A safeguard defeats its own purpose if it creates a hazard of its own such as a shear point, a jagged edge, or an unfinished surface which can cause a laceration or creates a pinch point between the guard and moving machine parts. The edges of guards, for instance, should be rolled or bolted in such a way that they eliminate sharp edges. 6.5 Create no interference: Any safeguard which impedes a worker from performing the job quickly and comfortably might soon be overridden or disregarded. Proper safeguarding can actually enhance efficiency since it can relieve the worker's apprehensions about injury. 6.6 Allow safe lubrication: If possible, one should be able to lubricate the machine without removing the safeguards. Locating oil reservoirs outside the guard, with a line leading to the lubrication point, will reduce the need for the operator or maintenance worker to enter the hazardous area.
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Document Identification
SWP 025
Page Number
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
7.0
4 OF 7
Types of Machine Guards There are four types of machine guards:
Fixed Guards: These guards are usually a permanent part of the machine that prevent access to the danger area.
Interlocked Guards: when this type of guard is opened or removed, the tripping mechanism and/or power automatically shuts off or disengages, and the machine cannot cycle or be started until the guard is back in place.
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SWP 025
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Document Creation Date
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Implementation Date April 08, 2016
Adjustable Guards: Allows flexibility in accommodating various sizes of stock
Self-adjusting Guards: The openings of these barriers are determined by the movement of the stock. As the operator moves the stock into the danger area, the guard is pushed away, providing an opening which is only large enough to admit the stock. After the stock is removed, the guard is pushed away, providing an opening which is only large enough to admit the stock. This guard protects the operator by placing a barrier between the danger area and the operator.
8.0
Safety Precautions - Safeguarding
Know the emergency stop/shut –down procedures for the specific machine operated Inspect machines/equipment prior to operation it to ensure that: - Shields and guards are in place and controls and interlocks or other safety devices are accessible and operating properly. Pay attention to the point of operation, as well as the area behind, to the side, and above the machine. Ensure that the machine components are in good working conditions (do not use damaged equipment / machinery) Do not operate equipment / machinery that is damaged or that has missing / defective guards or shields and promptly tag such equipment as “out of service” and notify the supervisor or the safety representative. Do not attempt to override or defeat safety features. Guards and shields must be in place during normal operation. Observe appropriate Lockout/Tagout procedures when guards, shields, or other safety devices are removed or deactivated for maintenance or repair. Understand the hazards of each type of operation to be conducted, and adhere to all risk mitigation measures that have been prescribed for the machine or task.
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Document Identification
SWP 025
Page Number
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
6 OF 7
Do not wear loose clothing or jewelry while operating machines. Confine long hair, including restraint of ponytails and beards. Do not engage in horseplay Restrict persons not involved directly in the operation from the immediate area Ensure unimpeded access to all operating controls, emergency shut-down devices, and electrical panels/shut-offs servicing the equipment. Tempering with the safeguards is strictly prohibited.
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Doc ID: CHSM-BEL-2017
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Document Identification
SWP 025
Page Number
Document Creation Date
April 05, 2016
Implementation Date April 08, 2016
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VULCANIZER MAINTENANCE PROCEDURES Document Identification
SJP 001
1 of 5
Document 1st Created
May 07, 2011 Implementation Date on Revised Document
Page Number
Oct 15th 2017
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Face Shield Hard Hats
√
√
√
√
√
Name of PPE: Use of face shield when using electrical wire wheel
Reference Safety Element “SEL 040 – Vulcanizer Management Program” on vulcanizer identification, Maintenance Level , Operation & Trasport Notes, and Responsibilities of a technician, warehouse manager or delegate and the branch manager PROCEDURES – LEVEL 1 STEP
1
PROCEDURE Visual Check of Structural Integrity:
[S] = Applies to Sectional Vulcanizer Only HAZARDS PRESENT None identified
CONTROLS IN PLACE N/A
Visually inspect all beams, bolts, pins, restraint bars, frame, etc. for signs of cracking or deformation.
2
[S] Inspect outer edges of platens for deformations. Air and water intakes and hoses:
3
N/A
None identified
N/A
Visually inspect that all fittings are present and intact. Visually inspect that all hoses are present and without cracks.
Electrical Components:
None identified
Visually inspect that all gauges, electrical controls and control boxes are present and intact. Visually inspect that all electrical cords and plugs are present and intact.
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PROCEDURES – LEVEL 2 STEP
PROCEDURE
[S] = Applies to Sectional Vulcanizer Only HAZARDS PRESENT None identified
1
Perform level 1 inspection
2
Break sectional vulcanizer apart into all Sprain and strain types of its individual components and break 2injuries Cuts and lacerations piece vulcanizer into its two pieces. Impact type injuries – objects falling on your feet or hitting your hands etc.
CONTROLS IN PLACE N/A
None identified
Use of proper personal protective equipment Use of proper tools & equipment for the job Compentent & trained individuals performing the task(s) Proper lifting techniques and training provided N/A
None identified
N/A
N/A
3
4
5
6
7
[S] Beam Inspection: Check entire surface of each beam for wear and / or cracks. Check all bolt retainer lugs for wear and / or cracks. [S] Air Bag Inspection: Check entire surface of air bag(s) for wear and / or cracks
[S] Platen Inspection: None identified Check entire surfaces of platen(s) and electrical connections for deformities. Bolt Inspection: Chemical exposure Check bolts, nuts, pins and bolt Potential for foreign retaining lugs for any visible wear materials in eye(s) and / or cracks. Wire brush bolts and spray lubricant as required. Structural Inspection: Check outer frame and platen covers for any wear and / or cracks.
Belterra Corporation – Safety Manual
Lifting required – sprain & strain types of injuries Potential of foreign objects entering the body when running hand across the frame & platen
Proper eye wear – safety goggles /glasses that have full seal Face shield when using powered equipement Proper gloves for chemical exposure Proper safety gloves used MSI training and education Competent and experienced individuals perform this task
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STEP
PROCEDURE
8
Operational Inspection: Insert a piece of belt to cover full surface area of vulcanizer and reassemble vulcanizer.
9
Operational Inspection: Pressurize vulcanizer to manufactures recommended maximum pressure. Make sure vulcanizer holds pressure and there are no leaks
HAZARDS PRESENT
CONTROLS IN PLACE
Bending to pick up the top Use proper lifting techniques part of the vulcanizer and placing it back on the cook area could potentially cause back injuries. Airline could blow off and All vulcanizers are used flop around coming into within the pressurization contact with the operator. limits as per the equipment instruction manual. Either four of the bolts could fall down allowing one side of the top vulcanizer piece to rise up as air pressure allows.
Secondary restraint system is used where recommended by the manufacturer.
Should all four bolts Adherence to Safe Job malfunction, the top plate Procedures. of the vulcanizer will fly out coming into contact with Tasks performed by trained the worker or individuals and competent individuals. around /near this machine 10
Operational Inspection: Either four of the bolts All vulcanizers are used Heat both platens up to normal could fall down allowing within the pressurization operating temperature. Make sure one side of the top limits as per the equipment both platens heat up in a timely vulcanizer piece to rise up instruction manual. manner. Verify temperature with a as air pressure allows. calibrated thermocouple. Make sure all Should all four bolts Secondary restraint system is lights and gauges work properly. used where recommended malfunction, the top plate of the vulcanizer will fly out by the manufacturer. coming into contact with Adherence to Safe Job the worker or individuals Procedures. around /near this machine Burn injuries: The cooking Tasks performed by trained area gets to a temperature and competent individuals. of 400°C. There is a Signage in place – Hot potential of coming into Surface contact with the hot surface Use of safety gloves
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STEP
11
PROCEDURE
HAZARDS PRESENT
Operational Inspection: Unplug machine and cool with water. Ensure vulcanizer cools down in a timely manner and there are no leaks.
Electrocution Disconnecting the live power cord could cause potential electrocution type injuries if hand is wet or standing in water while performing this task
CONTROLS IN PLACE Training and education provided. Only trained and competent individuals perform these tasks. Training and education provided.
Burn injuries - Water will Only trained and competent warm up (HOT) once sprayed on/in-between the individuals perform these tasks. hot surface. Do not stand where water Follow Safe Job Procedures will accumulate/ fall.
12
Important: If any deficiencies are identified while conducting level 1 or 2 inspections on any components you MUST immediately: Tag component/vulcanizer out of service and place it in the predefined quarantine area; Document damage and report to service manager/branch manager; Record repair on the QF35a once completed.
Stand further away from the vulcanizer and then spray water. Reference hazards identified per step(s)
Controls in place as per hazards identified per step(s)
PROCEDURES – LEVEL 3
Will follow unsatisfactory findings from either Level 1 or Level 2 inspections. It will be at the manager’s discretion as to what action to take. Available actions include: o In-house repair; o Repair by a certified vulcanizer repair branch; o Repair by the manufacturer/third party or; o Scrap/discard the vulcanizer/component.
Any repairs conducted must be recorded on the relevant equipment’s QF35A and a hard copy placed in your Calibration & Maintenance binder. Include receipts for any parts or outsourced work.
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Reference Documents:
FRM 004: Field Level Hazard Assessment
FRM 034: Vulcanizer Level 2 Inspection Form
SEL 040 – Vulcanizer Management Program
Vulcanizer Operation General Guidelines (Training Materials in sharepoint)
QF35: Equipment List
QF25: Field/Shop Work Report
QF35a: maintenance Calibration Record
The following individuals have reviewed and approved this procedure for implementation: Title
Name
Reviewed ()
Approved
Signature
Date (DD-MM-YY)
Aug 31st 2017
()
National Service Manager
Mark MacKenzie
National Construction Safety Officer-Regina Corporate HSE Coordinator
Corey Pickering
Aug 31st 2017
Jotika Chand
Sept 14th 2017
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Doc ID: CHSM-BEL-2017
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VULCANIZER OPERATION-2 PIECE Document Identification
SJP 002
Page Number
1 of 5
Document Creation Date
May 07, 2014
Implementation Date October 08, 2014
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Hard Hats
Name of PPE:
Use of hard hats and hearing protection may be mandatory when performing tasks as per customer requirements or when working in areas with overhead cranes and loud noise etc.
PROCEDURES STEP 1
2
3
PROCEDURES
RISKS
CONTROLS IN PLACE Use proper lifting techniques Ask for help For larger vulcanizers, utilize a forklift.
Sprain or strain type injuries Crushing type injuries – vulcanizer could potentially fall and crush your feet/ankle Once the vulcanizer has been While pushing the pins Awareness, keeping safely placed on hard down, there is a potential hands and fingers away surface/floor, unscrew the botls of getting your finger(s) from pinch point injury on all four side of the vulcanizer pinched points. anti-clockwise, and push the safety bars down Once the safety bars have been Sprain - When placing For field work or off-site released, take hold of the handle the top part of the locations, should there be bar on either side, lift the top vulcanizer on a stand, no stands - when press of the vulcanizer ensure it is stable and can separated, the vulcanizer completely, then place this on withstand the load being must be placed on the the ground/floor (when in a field placed on it. Should the hard surface / or customer site), and on a stand stand collapse, there is a floor/ground reducing when in a warehouse. potential of employees chances of crushing / foot getting caught under puncture type injuries. For small vulcanizers - one this load individual shall remove the top Puncture wounds press of the vulcanizer after Broken ankle uncrewing the safety bars. Moving vulcanizer from a shelf or ground level Transporting vulcanizer to customer sites.
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Document Identification
SJP 002
Page Number
Document Creation Date
May 07, 2014
Implementation Date October 08, 2014 When working in the shop utilize stands that could withhold the weight of the vulcanizer top piece
For medium or a large vulcanizer - two employees are required. Each employee takes position on either side of the vulcanizer, unscrews all four safety bolts anti-clockwise, then pushes the safety bars down. 4
5
6
2 of 5
Using proper lifting techniques Training and education on MSI.
Place the belt to be spliced within the splicing /cooking area.
Bending to take mesurements or whiile placing belt on the vulcanizer / cook area, Stretching exercises and To get even pressure, cut wedges there is a potential of warm ups. (same width as the splicing belt) injuring your back - MSI and put on either sides of the type injuries splicing / cooking area. Reposition the top plate of the Bending to pick up the Use proper lifting vulcanizer on top of the splicing top part of the vulcanizer techniques /cook area. Ensure that the top and placing it back on the and the bottom plates are cook area could aligned. potentially cause back injuries. Move the safety bar in place and Pinch point injuries Training and education tighten the bolts on all four sides. on Safe Job Procedures. Do not tighten too much (enough Keeing hands and fingers that it is snug) away from pinch point injury area Push safety pins in place.
7
Attach air gauge to vulcanizer, begin to pressurize using portable air compressor
8
Open the air valve and pump air to 100psi (pounds per square inch). Once this is reached, turn the air off. Do not remove the air hose Raise to level and secure belt ends.
Belterra Corporation – Safety Manual
Hose could break loose from connector, swing and come into contact with worker causing severe struck by injuries
Prior to turning on the valve for air pressure, both employees must communicate with each other and confirm that: - the safety pins are in place and - the bolts are secure (finger tight)
Airline could blow off and All vulcanizers are used flop around coming into within the pressurization contact with the operator. limits as per the equipment Either 4 of the bolts could instruction manual. fall down allowing one side Secondary restraint system of the top vulcanizer piece is used where recommended to rise up as air pressure by the manufacturer allows.
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Document Identification
SJP 002
Page Number
Document Creation Date
May 07, 2014
Implementation Date October 08, 2014
9
10
11
12
3 of 5
Should all four bolts malfunction, the top plate of the vulcanizer will fly out coming into contact with the worker or individuals around /near this machine Attach the power cord to the Burn injuries: The cooking vulcanizer and turn on the heat. area gets to a temperature of Each type of belt requires different 400°C. This could be different for some heat temperatures. Reference the vulcanizers. Check for the "Cooking Instruction Manual" for specific specs in owner’s different types of belts. manual. There is a potential of coming into contact with the hot surface Once heat has reached it’s set Either 4 of the bolts could temperature, document the start fall down allowing one side time for the cooking/ splicing of of the top vulcanizer piece the belt. to rise up as air pressure allows. Cooking time is different for each Should all four bolts type of belt. Reference the malfunction, the top plate of "Cooking Instruction Manual" for the vulcanizer will fly out accurate cook time. coming into contact with the worker or individuals Do not leave the vulcanizer around /near this machine unattended while it is splicing. Monitor: - temperature - should be constant throughout the cook time. - the belt has not shifted. - air is not leaking out of the press
Adherence to Safe Job Procedures.
Disconnect the power cord from Electrocution the vulcanizer Disconnecting the live power cord could cause potential electrocution type injuries if hand is wet or standing in water while performing this task Once cook time is complete, cool Burn injuries - Water will the press down. Ensure the air is warm up (HOT) once still connected and at 100psi sprayed on/in-between the during cooling. hot surface. Do not stand where water You have two options. Option two will accumulate/fall. will only be used if you do not Stand further away from the have access to option number one. vulcanizer and then spray water.
Training and education provided.
Belterra Corporation – Safety Manual
Tasks performed by trained and competent individuals. Signage in place – Hot Surface Use of safety gloves
All vulcanizers are used within the pressurization limits as per the equipment instruction manual. Secondary restraint system is used where recommended by the manufacturer. Adherence to Safe Job Procedures. Tasks performed by trained and competent individuals.
Only trained and competent individuals perform these tasks. Training and education provided. Only trained and competent individuals perform these tasks. Follow Safe Job Procedures
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Document Identification
SJP 002
Page Number
4 of 5
Document Creation Date
May 07, 2014
Implementation Date October 08, 2014
Option one: Attach water hose connections to the vulcanizer and release water into the press. When using a water extinguisher, make sure the extinguisher is approximately 1/3 empty for air. Connect air hose to the extinguisher and release air into the vulcanizer. Get the temperature to 150°C as a minimum
13
Option two: Turn off heat and wait for the temperature to drop to 150°C Disconnect the water hose. Burn injuries Use of compressed air Blow excess water off the vulcanizer with the air hose Disconnect air hoses
14
15
Follow Safe Job Procedures Blow air away from yourself and others near you / vulcanizer
Unscrew the bolts on all four sides Pinch point injury - While Keep hands away from of the vulcanizer and push safety pushing the pins down, there pinch point injury areas bars down. is a potential of getting your finger(s) pinched Separate the top part of the Sprain - When placing For field work or off-site vulcanizer completely from the the top part of the locations, should there be bottom part. Then rest this on the vulcanizer on a stand, no stands - when ground/floor (when in a field or ensure it is stable and can separated, the vulcanizer customer site), and on a stand withstand the load being must be placed on the when in the warehouse.
placed on it. Should the hard surface / stand collapse, there is a floor/ground reducing For small vulcanizers - one potential of employees chances of crushing / individual shall remove the top foot getting caught under puncture type injuries. press of the vulcanizer. this load When working in the For medium or a large vulcanizer - Puncture wounds shop utilize stands that two employees are required. Each Broken ankle could withhold the employee takes position on either weight of the vulcanizer side of the vulcanizer, unscrews top piece the bolts on either sides (to the top left and top right), then pushes the safety bar down.
Belterra Corporation – Safety Manual
Using proper lifting techniques.
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Document Identification
SJP 002
Page Number
Document Creation Date
May 07, 2014
Implementation Date October 08, 2014
16
While one individual holds one side of the belt, the other employees wheels the vulcanizer machine. The spliced belt will start resting on the floor as the vulcanizer is pulled out.
17
Assemble the press together by following the steps as in no. 6 & 7.
Belterra Corporation – Safety Manual
Sprain and strain types of injuries: Bending to perform the task of holding the belt when vulcanizer is moved out could potentially cause back injuries As identified in steps 6 & 7
Doc ID: CHSM-BEL-2017
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Training and education on MSI and proper lifting procedures.
As identified in steps 6 & 7
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CABLE CLIPS & WIRE ROPES Document Identification
SJP 003
Page Number
1 of 1
Document Creation Date
May 07, 2014
Implementation Date 000
Document Obsolete as of April 8th 2016 Replaced with SWP 023 – Cable Clips and Cleaning Wire Ropes
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
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LAYING UP KEYWAY SPLICES ON FABRIC BELT Document Identification
SJP 004
Page Number
1 of 2
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
The purpose of this procedure is to ensure we are providing a consistently high quality splice performed in a manner that protects our employees and others. Guidelines These points must be followed at all times when preparing a fabric reinforced belt for hot vulcanizing. Make sure you properly measure the conveyor system and/or properly string the conveyor belt to ensure you are laying up the splice to the correct length. Mark your lay-up lines, step lengths and bias on all belt edges using either the manufacturer’s recommendations or a recognized industry standard then transfer the marks to the other end of the conveyor belt to double check your splice length. Cut belt off squarely at bias layout line. Cut through top cover at bias step line holding knife at a 30-degree angle. DO NOT knick or cut through fabric reinforcement. Using your nippers or pullers peel off the top cover in the keyway. Flip the belt end over and cut squarely through bottom cover and fabric reinforcement at first step layout line leaving one ply untouched. Do not knick or cut through the last ply. Cut through bottom cover and fabric reinforcement squarely again (if more than a two ply belt) as above except leaving two plies untouched. Cut through bottom cover at bias step line holding knife at a 30-degree angle. Do not knick or cut through fabric reinforcement. Using your nippers or pullers peel off the top cover in the keyway. Use a ply lifter to finish the cut against the fabric reinforcement if you are concerned about nicking the plies. Using your Olfa knife or nippers carefully peel away a triangular area above the reinforcement on the step you are working on so you can attach a bite bar or pullers to the splice. Duplicate this for each step of the splice. Attach the bite bar or pullers to the peeled area and pull the strips off the belt by use of a come-a-along or powered equipment. Make sure your direction of pull is parallel with the belt.
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Document Identification
SJP 004
Page Number
2 of 2
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Do not pull these strips on an angle over 15 degrees. Be careful when buffing at the steps that you do not damage the fabric. Line up splice together at the steps and along the edges of the splice. Nail each end of the belt to your plywood just outside the splice area to hold the splice in the proper position. Perform the above steps on the other end of the belt checking occasionally for fit. When pulling strips be sure to pull evenly so you do not distort the fabric reinforcement. Using a low speed wire wheel buffer buff only the areas of the splice that are smooth, high spots or spots that have been polished by the use of your knife. Coat all surfaces of the splice with STL cement (read and follow all instructions from the MSDS Sheets) allowing the cement to fully dry. Do not apply cement too thickly however be sure to cover all areas of the splice with cement. A heat gun set on low may be required to dry the cement in inhospitable climates. Install your inside gums, breaker fabric and cover stocks. Make sure all gums used have not expired and are extremely clean. All gums must be stitched in place to remove all air pockets and to ensure they do not move once the splice is together. When laying up the cover stocks over lap the keyway on both sides and trim off the excess. This ensures there will be no contamination in the keyway. Follow proper vulcanizer procedures to finish the vulcanization.
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
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LOADING AND UNLOADING VULCANIZERS Document Identification
SJP 005
Page Number
1 of 1
Document Creation Date
May 07, 2014
Implementation Date 000
Document Obsolete as of April 8th 2016 Information captured in SWP 005 – Vulcanizer Operations
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Doc ID: CHSM-BEL-2017
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SPLICING PVC BELTING Document Identification
SJP 006
Page Number
1 of 2
Document Creation Date
April 1, 2016
Implementation Date April 8, 2016
Personal Protective Equipment (PPE) Required (Check the box forrequired PPE): Specialized Protective Equipment: Hard Hats
x
x
x
x
x
Name of PPE:
x
PROCEDURES STEP
PROCEDURE
RISKS
CONTROLS IN PLACE Use proper cutting procedures , cut gloves don’t rush, microbreaks, ear plugs, good hand eye coordination
1
Cut PVC belt to desired dimensions using Could cut yourself with olfa olfa knife as per slitting permit knife
2
Punch fingers in belt using finger punch and finger punch template pattern
Repetitive motion, vibration, could miss punch on swing and hit your hand, loud noise
3
Align fingers and use soldering iron to tack fingers together to join the belt
4
Slide bottom half of press under belt and position belt in center of press
5
Cut PVC foil and lay over finger splice and then lay release paper overtop of the foil
Tip of soldering iron is hot and Keep soldering could burn skin, fumes from iron on a low melting PVC if iron is to hot setting to melt PVC but not cause fumes, respirator, cut gloves Could strain back, pinch points use proper lifting procedures , watch for pinch points Could cut yourself Cut gloves, proper cutting procedure
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Doc ID: CHSM-BEL-2017
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Document Identification
SJP 006
Page Number
Document Creation Date
April 1, 2016
Implementation Date April 8, 2016
6
7
2 of 2
Place top half of vulcanizer on top of belt Could strain back, pinch points use proper so its square with the bottom half, set lifting bolts in position, make sure they are procedures , properly seated and then hand tighten watch for pinch points Securely fasten air fittings and pressurize See JHA – 2 piece vulcanizer See JHA – 2 air bag as per manufacturer’s risk assessment piece vulcanizer instructions, check all electrical risk assessment connections and then plug into power source , vulcanize belt using the time and temperature as per manufacturer’s instructions
8
Water cool press as required, depressurize air bags, disassemble vulcanizer and properly store
See JHA – 2 piece vulcanizer risk assessment
See JHA – 2 piece vulcanizer risk assessment
9
Trim edges of belt so belt is square then roll up and wrap for shipping
Could cut yourself with olfa knife
Cut gloves and proper cutting procedure
The following individuals have reviewed and approved this procedure for implementation: Title
Name
Reviewed ()
Approved
Signature
Date (DD-MM-
Joe A
29-03-2016
Steve Martin
Steve Martin
29-03-2016
YY)
()
Senior Site Leader or a worker Construction Safety Officer: Certified JHSC Management Rep.
Joe Annecchini
Scott Butler
Scott Butler
29-03-2016
Certified JHSC Worker Rep.
Adam Windsor-Martin
Adam W-M
29-03-2016
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
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PORTABLE BUFFER Document Identification
SJP 007
1 of 3
Document 1st Created
Feb 20, 2016 Implementation Date on Revised Document
Page Number
Feb24, 2016
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Hard Hats
Name of PPE: Face shield when buffing metal surfaces.
PROCEDURES STEP
1
2
PROCEDURE
CONTROLS IN PLACE Don/ Wear required Personal Protective Face protection- flying particles Wear proper PPE Equipment ( PPE) : causing cuts and scrapes. for job. Respiratory protection may also be Gloves- snagging on abrasive Do not wear required depending on the work being wheel or wire brush, causing jewelleries. performed. pinch points or crushing Keep proper injuries. footing and Coveralls- Wearing loose fitting balance at all clothes could get caught in the times. machine and cause abrasions, cuts etc. Jewellery- get caught in the machine. Breathing in dust can cause respiratory problems. Contact with lubricating oils and mettalic dusts can irritate the skin. Excess noise can damage hearing. Preperation: Slip and fall type injuries. Keeping work Remove flammable materials from Entanglement – cords on floor. area clutter free work area. Struck by or flying objects and well lit. Ensure work area is clean and free from Workers standing by or working Not operating slips, trips and fall hazards. close may potentially encounter buffer in Keep power cords away from buffing flying objects coming at them explosive areas. wheel. etc. Adhering to Have personel not involved in the proper immediate work, step away a safe housekeeping distance from buffing area habits.
Belterra Corporation – Safety Manual
RISKS
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Document Identification
SJP 007
Document 1st Created
Feb 20, 2016 Implementation Date on Revised Document
3
Secure work with clamps or vice to free both hands to operate the tool. Work in proper lighting ( well lit) area. Conduct inspection before Electrocution if buffer or its using the buffer: electrical components are wet. Unplug cord from power Potential malfunction of the tool supply before inspecting. could cause abrasion, or cut/ Check for cracks or flaws, laceration type injuries. replace if necessary.
4
Switch buffer “ ON “: Electrocution due to wet tool or Stand to one side and conditions. switch on buffer holding the tool with both hands. Flying sparks that can cause Ensure the buffer operates burns. smoothly and does not vibrate. If you notice any unusual vibrations or noises, STOP. Re-inspect the buffer and fix the problem immediately.
5
Buffing: Buffing disc can break and cause Use both hands to struck by injuries. maintain hold of the buffer, allowing buffer to Kickback forces may put you off reach full rpm before balance causing injuries by slips buffing. or falls. Position yourself to avoid overbalancing.
Belterra Corporation – Safety Manual
2 of 3
Page Number
Doc ID: CHSM-BEL-2017
Feb 24, 2016
Tag out buffer if deficiency is found. Do not use buffer until deficiency has been corrected. Ensure the buffer and its electrical components are dry. Do not expose tool to rain or wet conditions. Never use cord for carrying ,pulling or unplugging tool. Keep cord away from heat, oil or water. Direct sparks away from yourself and others.
Do not stand directly in front of wheel when starting buffer. When buffing, avoid placing excessive pressure on abrasive wheel. Materials may become hot while buffing.
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Document Identification
SJP 007
Document 1st Created
Feb 20, 2016 Implementation Date on Revised Document
6
7
8
3 of 3
Page Number
Feb 24, 2016
Switch buffer “OFF”: Putting the buffer down before Wait until the Switch off buffer when done. the wheel has stopped turning buffer has Wait until wheel has stopped turning will spin the buffer out of stopped turning before placing the buffer on the control coming into contact with before placing the working surface. you or others working around buffer on the Unplug the power cord from the power you. working surface. supply. Perform Clean area and dispose of buffer housekeeping particles. duties to dispose of “buffer particles”. Clean the rest of the area. Other Precautions: Holding work in your hand and Follow Do not use liquid coolants with buffer. buffing may cause cuts and manufacturer’s Do not clamp portable buffer in a vise scrape type injuries. instructions. for buffing hand- held work. Do not carry a buffer by the power cord. Do not pull on power cord to disconnect it from power supply. Keep cords away from heat, oil and sharp objects or edges. Maintenance and Storage: Electrocution if cords or plugs Setting up a Store portable buffers on racks or hooks are bare, or wet. regular not on the floor or ground. Electrocution if shells of double preventative Clean and service buffers according to insulated tools are not free of maintenance manufacturer’s recommendations cracks. schedule on including lubricating and changing Struck by injuries from flying buffer and accessories. debris. accessories. Keep a written maintenance record on portable buffers.
The following individuals have reviewed and approved this procedure for implementation: Title Name Reviewed Approved Signature () ()
Date (DD-MMYY)
Senior Site Leader or a worker
Lee Hachey
Lee Hachey
Nov 10 2015
Construction Safety Officer:
Drew Lundy
Drew Lundy
Nov 22 2015
Certified JHSC Management Rep.
Gerry Cleary
Gerry Cleary
Feb 10 2016
Certified JHSC Worker Rep.
Adam Krapic
Adam Krapic
Feb 10 2016
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
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HAND OPERATED WINCH HOIST OR COME-ALONG Document Identification
SJP 008
1 of 2
Document 1st Created
Feb 20, 2011 Implementation Date on Revised Document
Page Number
Mar 1, 2016
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Hard Hats
Name of PPE: None
PROCEDURES
STEP
1
PROCEDURE Wear/ Don Proper PPE.
2 Inspect Work Area
RISKS
CONTROLS IN PLACE
Cuts and lacerations Foreign materials in eye Struck by injuries Slips, Trips and falls. Poor Work Lighting. Crowded Work Area.
Wear tight fitting leather gloves, Safety Glasses, Steel toed Boots and Hard Hat. Clear work area of obstructions and tripping hazards. Keep work area well lit. String extension cords properly.
3
Pre- Operation of Winch Hoist
Inspect Winch Hoist Before Use
Inspect handles for bending or wear. Inspect hooks for stretching, wear, Cracks and Safety Catches. Inspect cable for drum cushing, cut cable, broken wires and kinks. Any other imperfections when found, remove from service or send for repairs.
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 405 of 538
Document Identification SJP 008
Page Number
2 of 2
Document 1st Created
Implementation Date on Revised Document
Mar 1, 2016
4
Feb 20, 2016
Operation of Winch Hoist
Pinch Points. Rigging. Stuck By. Slips, Trips and Falls Repetitive Movements. Forceful Movements.
Observe safe rigging practices while connecting winch hoist to load. Never point load hook as this will reduce their capacity by 50%. Ensure there is enough space to operate winch hoist properly. Be- aware of pinch points between handle stroke and hands or body. Use proper body position for pulling on winch hoist handle. Maintain firm grip on handle while loading or unloading winch hoist load. Stop pulling if cable clamp reaches cable guide or pulley wheel. Stay clear of load. Do not snag or pull cable over sharp or rough edges. Never load winch hoist beyond capacity. Rating can be found on side of cable drum. Operate the winch hoist using steady straight pull on handle.
The following individuals have reviewed and approved this procedure for implementation: Title
Name
Reviewed ()
Approved
Signature
Date (DDMM-YY)
()
Senior Site Leader or a worker
Eric Olsen
Eric Olsen
May 22nd 2016
Construction Safety Officer:
Drew Lundy
Drew Lundy
May 22nd 2016
Certified JHSC Management Rep.
Gerry Cleary
Gerry Cleary
May 22nd 2016
Certified JHSC Worker Rep.
Adrian Heerema
Adrian Heerema
May 22nd 2016
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 406 of 538
GRINDER SAFE OPERATION Document Identification
SJP 009
Page Number
1 of 4
Document 1st Created
Apr 15, 2014
Implementation Date on Revised Document
Apr 8, 2016
The purpose of this practice is to outline the safe use of grinders with minimum risk to people, equipment, materials, environment, and processes.
1.0 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.
2.0
PROPER USE: Only properly instructed workers should use grinders. Secure loose clothing and remove ties, rings, watches, and other jewellery. Wear proper eye and hearing protection. Adjust and tighten tool rests on bench/pedestal grinders to ensure the gap is no more than 3mm (1/8 inch) from the wheel. Stand to one side of the wheel when turning on the power to any grinder. The protective guard must be in place when using a portable angle grinder. If the wheel vibrates, do not use the grinder. Try dressing the wheel. If that does not stop the vibration, turn off the grinder and check to see if the wheel or bearings of the shaft are worn and need to be replaced. Dress the wheel on the face only; dressing the side of the wheel could cause it to become too thin for safe use. Use the face of the wheel for grinding unless the wheel is designed for side grinding. Do not apply excessive pressure to the grinding surface. Grinding creates heat; do not touch the ground portion of the work-piece until you are sure it has cooled. Do not leave a grinder unattended until the wheel has come to a complete stop. Clean the work area after using the grinder.
PROPER INSTALLATION:
1. 2.
Check that wiring codes are followed and that recommended electrical connections are used. A ground fault circuit interrupter (GFCI) is required for portable electric grinders used in wet locations or with a liquid coolant. 3. The grinder must be properly grounded or double insulated. 4. Follow appropriate lockout procedures when changing wheels or making repairs. 5. Abrasive wheels must be stored, selected, installed, used and periodically inspected in accordance with the manufacturer’s instructions and recommendations. 6. Never used an abrasive wheel that is rated for a slower speed (rpm) than the speed of the grinder spindle 7. Check that blotters and properly matched wheel flanges have been used to mount the grinding wheel onto the shaft of the grinder. 8. Inspect the wheel for chips and cracks. Use the “Ring Test” to check wheels before installing 9. Check that the wheel covers are in place and are properly adjusted and tightened. 10. Do not us an abrasive wheel for grinding non-ferrous materials (for example, copper, brass, aluminum, lead, and plastic) unless the wheel is designed for this purpose.
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 407 of 538
Document Identification SJP 009
Page Number
2 of 4
Document 1st Crreated
Implementation Date on Revised Document
April 8, 2016
3.0
April 15, 2011
DEFINITIONS & IMAGES:
Dressing the Wheel
Purpose of “dressing the wheel” is to knock abrasive particles from the wheels surface. This minimizes vibration and improves surface finish. It also dislodges abrasive particles, and cleans the wheels too.
Pedestal Grinder
Is a large version of a bench grinder that is mounted on a pedestal, which is bolted to the floor.
Angle Grinder
Also known as a side grinder or disc grinder. It is a handheld power tool for cutting, grinding and polishing. Angle grinders can be powered by an electric motor, petrol engine or compressed air
Ground Fault Circuit Interrupter
Is a device that shuts off an electric circuit when it detects that current is flowing along an unintended path, possibly through water or through a person. It is used to reduce risk of electric shock.
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 408 of 538
Document Identification SJP 009
Page Number
3 of 4
Document 1st Crreated
Implementation Date on Revised Document
April 8, 2016
April 15, 2011
Abrasive Wheels
An expendable wheel that is composed of an abrasive compound used for various grinding (cutting) and abrasive machining operations.
Blotters
A paper ring that helps buffer mounting pressures between the wheel and the flange. Blotters are often placed between flanges and the grinding wheel to help prevent damage caused by tightening.
Wheel Flanges
Part of the hub where the spokes are connected. The flanged wheels are wheels with a flange on one side to keep the wheels from running off the rails.
Ring Test
The ring test is one way to check whether the wheel is cracked or damaged. Ensure the wheel is clean and dry. Tap wheels gently with a nonmetallic tool such as a plastic screwdriver handle for light wheels and a wooden mallet for heavy wheels. An undamaged wheel will emit a metallic ring. Reject any wheel that sounds dead or cracked.
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 409 of 538
Document Identification SJP 009
Page Number
3 of 4
Document 1st Crreated
Implementation Date on Revised Document
April 8, 2016
April 15, 2011
The following individuals have reviewed and approved this procedure for implementation: Reviewed ()
Approved
Senior Site Leader or Lee Hachey a worker
Construction Safety Officer:
Drew Lundy
Certified JHSC Management Representative Certified JHSC Worker Rep.
Title
Name
Signature
Date (DD-MM-YY)
Lee Hachey
Nov 10th 2015
Drew Lundy
Nov 22nd 2015
Gerry Cleary
Gerry Cleary
Feb 10th 2016
Drew Lundy
Drew Lundy
Feb 10th 2016
Belterra Corporation – Safety Manual
()
Doc ID: CHSM-BEL-2017
Page 410 of 538
BELT SLITTING OPERATION Document Identification
SJP 010
Page Number
1 of 3
Document 1st Created
Jan 10, 2014
Implementation Date on Revised Document
April 8, 2016
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Hard Hats
x
x
PROCEDURES STEP
1
2
3
PROCEDURE
x
x
Name of PPE: None
x
x
RISKS
Eye Protection – flying particles & dust Foot Protection – heavy items can fall and cause injury Coveralls – loose clothing can get cuaght in machinery causing injury, pinch points Gloves – can get caught on edge of belt or pinch rollers Jewellery – can get caught in machinery Inspect Before Use: Hydraulic hoses could fail if Ensure there are no hydraulic leaks leaking Check to see all blades are out of the Blades can cause belt to jam way of the belt Debris on or around slitter can Ensure there is no debris on, or around, cause slip, trip or fall the slitter Ensure there are no workers in the immediate area Wear all required PPE
Preparation: Slip & fall injuries Ensure the work area is free from slip, Cut injuries, pinch points trip & fall hazards Belt end can fall from top of Ensure all blades & belt guides are free roll and clear Any worker not involved in the immediate work, to keep a safe distance from the slitter
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
CONTROLS IN PLACE Wear proper PPE for the job Do not wear jewellery Keep eyes & mind on the task at hand at all times
Perform formal daily inspection of slitter Move blads to the side after every use Clean up all depbris after every slit Good housekeeping Designate a ‘No Walking’ area around the slitter while in operation Pre-job inspections Page 411 of 538
Document Identification
SJP 010
Page Number
2 of 3
Document 1st Created
Jan 10, 2014
Implementation Date on Revised Document
April 8, 2016
4
5
6
7
8
Belt Loading: Load belt through rollers and close pinch rollers Ensure hands and clothes are free from rollers Turn on Slitter: Keep hands clear of pinch roller & moving belt Run belt to far set of pinch rollers & set blades
Pinch points Crushing injuries
Keep hands clear of rollers
Blades can cause lacerations Moving belt can cause snagging & cut injuries
Slitter Operation: Operate slitter at optimal speed as per belt size, width and type Slow down when coming to the end of the belt Keep hands clear of all moving parts and belt Ensure slitter operated normally; If there are abnormal noises or vibrations, stop & lock out slitter until it is repaired Turn off Slitter: Return belts to storage & staging area Clean slitter and surrounding area Change any blades that are damaged
Running belt too fast can cause operator to lose control of belt Hands can get caught in moving parts causing lacerations and crushing injuries Slitter can move unexpectedly during maintenance
Keep hands clear from all moving parts Never adjust machine while it is turned on Always lock out before performing maintenance Never allow worker to be inside, or on the slitter while in operation Only trained & competent personnel should operate slitter Ensure all guards are on & in good condition Lock out slitter while performing any ‘Online’ maintenance
Other Precautions: Never go between the belt and slitter while loading and unloading the slitter Always brush snow off the belt outside and place ‘Wet Floor’ sign by roll when moved inside Always keep personnel away from all side of slitter while in operation Keep a written maintenance on
Belterra Corporation – Safety Manual
Moving lift truck Suspended load Sharp blades & nails Awkward position
Only certified operators are to run mobile lift trucks Never go underneath a suspended load Wear cut resistant gloves and use a magnet to pick up sharp metal objects Loading belt with a lift truck Follow manufacturer’s specifications Snow on belts / wet floor Use ‘Wet Floor’ signs Moving belt where needed Keep all unessential personnel away from slitter while in operation
Doc ID: CHSM-BEL-2017
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Document Identification
SJP 010
Page Number
3 of 3
Document 1st Created
Jan 10, 2014
Implementation Date on Revised Document
April 8, 2016
8
the slitter Never use any other electronics or talk to other workers (other than a helper) while running the slitter Clean and service the slitter per the manufacturer’s specifications
The following individuals have reviewed and approved this procedure for implementation:
Title
Name
Reviewed ()
Approved
Signature
Date (DD-MM-
Craig Billet
April 7th 2016
YY)
()
Senior Site Leader or Worker
Craig Billet
Construction Safety Officer
Ron Keehborn
Ron Keehborn
April 7th 2016
Certified JHSC Management Rep
Oscar Velazquez
Oscar Velasquez
April 7th 2016
Richard Boutin
April 7th 2016
Certified JHSC Worker Richard Boutin Rep
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 413 of 538
CHEMICAL VULCANIZING USING C4000 CEMENT Document Identification SJP 011
Page Number
1 of 3
Document 1st Created
Implementation Date on Revised Document
Mar 31, 2017
Feb 24, 2016
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Hard Hats
Name of PPE: Respirator Face Shield for Buffing
PROCEDURES STEP
1
PROCEDURE Wear Personal Protective Equipment.
If outside Respratory is up to worker. Not Required.
RISKS
CONTROLS IN PLACE
Gloves – Nylon or Latex so cement dosent come into contact with skin. Respirator – Toxic Fumes Eye Protection – Splash back Clothing – Tight fitting clothing long sleves to avoid contact with skin.
Wear all required PPE Use the curtained off area with ventalation fans for others working in shop.
2
Preperation of Area Move all sources of heat / flame / sparks from area. Ensure no hazards on floor or near your work area, slips trips and falls. If inside, use the curtained off area with ventilation fans.
Fire Slips, trips, and falls. Toxins.
Housekeeping Proper storage of Chemicals. Proper Ventilated area.
3
Preparing Surface for SC400 Cement Metal Surface needs To be ruffed up with portable buffer using 16-24 grit sanding disk. Rubber surface needs to be ruffed up with portable buffer (16-24 grit) or wire wheel.
Work Gloves Face shield Ear plugs Tight fitting longs sleeve clothes.
Belterra Corporation – Safety Manual
Cuts Crushing pinch points Flying debris Damaging noise to ears
Doc ID: CHSM-BEL-2017
Page 414 of 538
Document Identification
SJP 011
Page Number
2 of 3
Document 1st Created
Feb 24, 2016
Implementation Date on Revised Document
Mar 31, 2017
4
Prime Metal Surface Read SDS (MSDS) Sheet for PR20 Readi Fast Metal Primer. Using PR 200 Readi Fast Metal Primer, paint metal surface that is to be bonded with rubber. Allow minimum10-15 mins to dry.
5
Mixing SC4000 and E40 Hardener Read and understand the SDS (MSDS) Sheets for both products. Mix very well, 1kg of sc4000 with one bottle (40gr.) of E40 Hardener
Respiratory Protection Very Potent product Acute properties gloves Contact with skin will irritate. Glasses If not using a full face mask, the use or glasses or face shield is required for Splash back.
Use of Specific Personal Protective Equipment required. SDS (MSDS) Sheets for all handling / storing / and using information.
Respiratory Protection Very Potent product Acute properties
Use of Specific Personal Protective Equipment required.
Gloves Contact with skin will irritate.
SDS (MSDS) Sheets for all handling / storing / and using information.
Glasses If not using a full face mask, the use or glasses or face shield is required for Splash back. 6
Painting surfaces with SC4000 Cement. Using a paint brush, apply a liberal coat to both surfaces that need adhering. After surface is completely covered with SC4000, allow minimum 1 hour to dry (Preferably overnight). Once surface is completely dry, apply another coat just enough to cover the surface again. Do this to both surfaces. If one surface is metal, paint the metal surface first (takes longer to cure / setup)
Belterra Corporation – Safety Manual
Respiratory Protection Very Potent product Acute properties
Use of Specific Personal Protective Equipment required.
Gloves Contact with skin will irritate.
Ensure the ventilation in the area is adequate so the workers outside of the curtain can work without inhaling toxins.
Glasses If not using a full face mask, the use or glasses or face shield is required for Splash back
Doc ID: CHSM-BEL-2017
Page 415 of 538
Document Identification
SJP 011
Page Number
Document Creation Date
February 24, 2016
Implementation Date March 31, 2016
7
Bonding the two surfaces together. Once the second coat is applied, allow 5-10 minutes of drying / curing time. Adhere the two surfaces together, apply with weight, or use a mallet hammer if sticking rubber to a pulley (See SJP014). Allow over night to completely adhere the two surfaces.
Gloves Irritant to skin.
Use the 50Lbs weights to apply weight to flat surfaces.
Respirator If fumes still present
Use shipping and receiving plastic wrap on pulley to apply an even pressure to the pulley to avoid “bubbles”.
8
Housekeeping Gloves Throw out all trash and scrap Cuts rubber. Retag and wrap up roll of rubber Heavy lifting and put in proper storage spot. Forklift Buddy system
9
Paperwork Complete all paperwork, and put in the dust bin. Then call for pick up.
Belterra Corporation – Safety Manual
3 of 3
Doc ID: CHSM-BEL-2017
Page 416 of 538
STORAGE OF CONVEYOR BELTS Document Identification
SJP 012
Page Number
1 of 2
Document Creation Date
March 30, 2016
Implementation Date April 8, 2016
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Hard Hats
x
x
x
Name of PPE: Other PPE may be required where hazards are present e.g. overhead cranes-use of hard hats etc. hearing protectionwhere noise level is exceeded.
x x PROCEDURES
STEP
1
2
3
4
PROCEDURE
RISKS
CONTROLS IN PLACE Wear proper PPE for the job Do not wear jewellery Keep eyes & mind on the task at hand at all times
Eye Protection – flying particles & dust Foot Protection – from heavy rolls Coveralls – protects from chemicals on belt Gloves – protect from lacerations caused by nails, wood splinters etc. Jewellery – can catch on burrs or nails When moving large rolls, use Faulty Forklift Inspect forklift Forklift or Crane Traffic Certified operators Pedestrians Follow OH&S and regulations and Crushing Injuries company rules for Pinch Points mobile equipment Large sized rolls should be stored Roll could start to move Block all rolls using upright and blocked on both sides uncontrollably if bumped or on wedges at least 3" tall so they cannot move an uneven plane Large rolls should be spaced at a Roll could start to move Completely block roll minimum of 6” apart to avoid uncontrollably if bumped or on before removing damage an uneven plane forklift forks Wear all required PPE
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 417 of 538
Document Identification
SJP 012
Page Number
Document Creation Date
March 30, 2016
Implementation Date April 8, 2016
5
All rolls stored outside should have a protective cover; All debris should be removed before entering warehouse
Debris can cause slips and trips; Snow, water and ice can cause slippery floor
6
Roll ends should be stored on pallets on racking in the warehouse
Dust & debris can form on the pallets Unstable roll ends can fall off of pallets Pallets could break from too much weight Racking can collapse due to too much weight
7
Stacking roll ends on pallets
Over loading pallets
2 of 2
Brush off all snow and ice before entering warehouse Place roll in staging area with wet floor signs Use mobile equipment to access pallets over six feet All pallets over 6’ from ground should be secured (strapped &/or shrink wrapped) Only pallets that are in good shape and can safely support the weight will be used Know the limitations and weight ratio on the racking No more than 3 roll ends should be stored on one pallet; Top roll must be "cradled" in the bottom 2 rolls
The following individuals have reviewed and approved this procedure for implementation: Title Name Reviewed Approved Signature () () Senior Site Leader or a Oscar Velasquez Oscar worker Velasquez Construction Safety Ron Keehborn Ron Keehborn Officer: Certified JHSC Ron Keehborn Ron Keehborn Management Representative Certified JHSC Worker Rep.
Oscar Velasquez
Belterra Corporation – Safety Manual
Oscar Velasquez
Doc ID: CHSM-BEL-2017
Date (DD-MM-YY) April 2nd 2016 April 2nd 2016 April 2nd 2016
April 2nd 2016
Page 418 of 538
CARGO OR CARRIER SECUREMENT Document Identification
SJP 013
Page Number
1 of 3
Document Creation Date
March 22, 2016
Implementation Date April 8, 2016
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Hard Hats
Name of PPE: None Hearing protection is required when loading trucks in the warehouse and where the noise exceeds 85dba.
PROCEDURES STEP
PROCEDURE
RISKS
CONTROLS IN PLACE Use ladder or stairs for access and egress to truck deck. Clean truck deck to remove debris and tripping hazards. Calculate weight of load to be put on vehicle as not to go over vehicles load capacity. Beaware of location of fellow workers. Keep line of sight clear between operator and workers.
1
Clean Truck Deck
Slips, Trips and Falls
2
Loading of Vehicle
Property Damage
3
Loading with assistance of Mobile Equipment
Struck By
4
Position Load on Vehicle
Pinch points, Crush Points, Property Damage
Be-aware of location of workers and lift truck. Keep hands, body and feet clear of load being put into the vehicle Use clear communication when putting load on vehicle to prevent damage to vehicle or personal.
5
Use of Securing Devices marked with Working Load Limit
Improper Securing Device:
Cargo shall be secured on or within a vehicle by structures of adequate strength, blocking, bracing, dunnage, tie downs or a combination of these. A person shall not use a tie down or a component of a tie down to secure cargo to a vehicle unless it is marked by the manufacturer with respects to its Working Load Limit.
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 419 of 538
Document Identification
SJP 013
Page Number
Document Creation Date
March 22, 2016
Implementation Date April 8, 2016
6
Inspect Securing Devices
Equipment Failure:
7
Install and Tension Securing Device
Improper Use of Securing Device.
8
Using Proper Number of Tie downs:
Moving or Rolling Load
9
Driver Responsibilities:
Loose Tie Downs or Cargo:
Belterra Corporation – Safety Manual
2 of 3
Inspect securing devices for wear, cuts, frays, distortion and improperly working components. Remove from service if any defects are found. A tie down used to secure cargo to a vehicle shall be designed, constructed and maintained so that the driver can tighten it. The driver of the vehicle shall ensure that the tie downs are taut while the vehicle is on a roadway. A tie down used to secure cargo shall be used in a manner that prevents the tie down from slipping, loosening, unfastening, opening or releasing while the vehicle is on the roadway. Edge protectors shall be used where a tie down would be subject to abrasion or cutting at the point where it touches an article of cargo. The cargo securement system shall provide a downward force equal to at least 20% of the weight of an article of cargo. Use one tie down where the article is 1.52 meters ( 5 FT. ) or shorter and weighs not more than 500KG. (1100 LBS). Use two tie downs where an article is 1.52 meters (5FT.) or shorter but weighs more than 500KG (1100LBS) or longer than 1.52 meters (5FT) but not longer than 3.04 meters (9.88FT) regardless of weight. The driver shall inspect the tie downs before driving and again not more than 80 KM from where the vehicle was loaded. The driver must re- inspect securement system when the vehicle has been driven for 3 hours or has travelled240KM.
Doc ID: CHSM-BEL-2017
Page 420 of 538
Document Identification
SJP 013
Page Number
Document Creation Date
March 22, 2016
Implementation Date April 8, 2016
10
Performance Criteria
3 of 3
The cargo securement system shall be capable of withstanding the forces that result if the vehicle is subjected to each of the following: 0.8g deceleration in forward direction. 0.5g deceleration in rearward direction. O.5 acceleration in either sideways direction.
Moving Load
The following individuals have reviewed and approved this procedure for implementation: Title
Name
Reviewed ()
Approved
Signature
Date (DD-MMYY)
()
Senior Site Leader or a worker
Eric Olsen
Eric Olsen
Construction Safety Officer:
Drew Lundy
Drew Lundy March 27th 2016
Certified JHSC Management Rep.
Gerry Cleary
Gerry Cleary
March 27th 2016
Certified JHSC Worker Rep.
Lee Hachey
Lee Hachey
March 27th 2016
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
March 27th 2016
Page 421 of 538
PULLEY LAGGING / RELAGGING Document Identification
SJP 014
Page Number
1 of 3
Document Creation Date
March 16, 2016
Implementation Date March 31, 2016
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: None Hard Hats
Name of PPE: Chemical Gloves, Face shield, Wristlets
PROCEDURES STEP
PROCEDURE
1
Wear/ Don Proper PPE.
2
Inspect Work Area. Lock out System.
3
Strip Rubber off Pulley.
Belterra Corporation – Safety Manual
RISKS
CONTROLS IN PLACE
Knife Use. Flying Debris. Noise. Chemical Use. Slips, Trips and Falls. Poor Lighting. System Start Up.
Wear Proper PPE.
Knife Use. Combi Stripper. Repetitive Motion. Awkward Positioning. Tension on Material being removed from Pulley. Poor Lighting. Slips, Trips and Falls
Clear work area of obstruction and tripping hazards. Keep work area well lite. String extension cords properly. LOTO system and bump test to prevent accidental start up if required. Inspect hand tools before use. Wear proper PPE. For knife use ( cut gloves level 5, wristlets, safety glasses ) Take micro breaks or trade off with fellow employees. Stay clear of bight from stripper and material being removed under tension. Keep work area well lit. Keep work area clear of obstructions and debris.
Doc ID: CHSM-BEL-2017
Page 422 of 538
Document Identification
SJP 014
Page Number
Document Creation Date
March 16, 2016
Implementation Date March 31, 2016
4
Buff Pulley.
5
Chemical Use.
Fumes and Vapours from Metal Primer and Cement. Absorption, Inhalation and Consumption of Chemicals.
Belterra Corporation – Safety Manual
Buffer Use. Flying Debris. Repetitive Motion. Awkward Positioning. Sparks from Buffing. Excessive Noise. Slips, Trips and Falls
Doc ID: CHSM-BEL-2017
2 of 3
Inspect buffer before use as per manufacturer’s instructions. Wear proper PPE. (safety glasses, goggles, face shield ) tight fitting gloves, hearing protection and respiratory protection if required. Take micro breaks or trade off with fellow employees. Keep flammables clear off work area. Keep fire-fighting equipment close in case sparks start a fire. Clean work area of all debris when buffing complete. Review Manufacturers SDS. Sheets. Review Isocyanate Policy. Wear proper PPE. As per SDS Sheets and Isocyanate Policy. Ventilate if required. Keep bystanders clear of work area. Properly dispose of empty chemical containers as per manufacturer’s instructions or plant policy. Wash skin and exposed areas thoroughly after use.
Page 423 of 538
Document Identification
SJP 014
Page Number
Document Creation Date
March 16, 2016
Implementation Date March 31, 2016
6
Apply Lagging to Pulley.
Chemical Use. Knife Use Hand Tools
7
Clean Work Area.
Slips, Trips and Falls
8
Lock Removal:
Electric shock
3 of 3
Wear proper PPE. As per Isocyanate Policy and Manufacturer’s instruction. Wear proper PPE. For knife use. Inspect hand tools before use. Complete Housekeeping. Proper Disposal of empty chemical containers as per SDS Sheets and manufacturer’s instructions or plant policy. Housekeeping Inform and confirm that all employees are safely located away from hazardous areas. Verify that controls are in neutral position
Remove devices and re-energize machine Notify affected employee that servicing is completed.
The following individuals have reviewed and approved this procedure for implementation: Title
Name
Reviewed ()
Approved
Signature
Eric Olsen
Senior Site Leader or a worker Construction Safety Officer:
Eric Olsen Drew Lundy
Drew Lundy
Certified JHSC Management Rep.
Gerry Cleary
Gerry Cleary
Certified JHSC Worker Rep.
Lee Hachey
Lee Hachey
Belterra Corporation – Safety Manual
Date (DD-MMYY)
()
Doc ID: CHSM-BEL-2017
March 27th 2016 March 27th 2016 March 27th 2016 March 27th 2016
Page 424 of 538
USE OF PORTABLE LADDERS Document Identification
SJP 015
Page Number
1 of 3
Document Creation Date
March 16, 2010
Implementation Date 0000
Document Obsolete as of April 8th 2016
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 425 of 538
HOSE TESTING HYDROSTATIC PRESSURE TESTING – WATER USE ONLY Document Identification
SJP 016
Page Number
1 of 3
Document 1st Created
April 2, 2016
Implementation Date on Revised Document
April 16, 2017
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Hard Hats
X
X
X
Name of PPE: Safety Cages, Barricade tape, whip checks. Hearing protection where noise level is exceeded
PROCEDURES STEP
1
PROCEDURE Identify the Hose: Verify hose specs prior to hydrostatically testing any hoses. Identify type of hose, length, diameter, manufacturer, rated working and/or burst pressure of hose and fittings.
2
Ensure hose is clean and free of contaminates. Inspect Hose for Defects:
RISKS
CONTROLS IN PLACE Wrong pressure rating – Trained and struck by injuries. experienced individuals perform Contamination from the tasks. fuels etc Follow procedures as per this document – step 1
Sharp edges – cuts and Trained and lacerations experienced individuals perform Wires exposed – cuts the tasks. and lacerations Follow procedures Soft spots – pinch point as per this document injuries – step 2.
Prior to testing, hoses assemblies shall be inspected for: o damage to the hose cover o that exposes the reinforcement, o -kinked, flattened or permanently deformed wire braid o soft spots, bulging or loose outer cover damaged, Holes – pinch point o Slipping or excessively worn hose injuries couplings Loose fitting o loose or missing bolts or fastenings on bolted hose coupling assemblies deteriorated legibility or absence of the serial or identification number and Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 426 of 538
Document Identification SJP 016
Page Number
2 of 3
Document 1st Created
Implementation Date on Revised Document
April 16 2017
April 2, 2014
o HAWP o inspect ends to ensure proper crimp fit o Calculate test pressure required for hose/fittings being tested.
3
4
5
50% of minimum burst pressure or twice working pressure for new assemblies and one half times the working pressure for used assemblies. Set up Area for Hydrostatic Testing: People in area – contact Put up barricades as by injuries needed. Determine work area by size, length and Lifting – sprain and Sweep area prior to pressure rating of hose. strain testing to remove all Sharp objects on floor – sharp objects puncture wounds Ensure area is kept clear of personal and objects while testing. Inspect for Fitting, Cages, and Chip Checks. Fitting failure Cage failure Cuts and impacts from flying parts
Inspect test fittings for damage, signs of wear and overall condition. Test Fitting used need to be rated to withstand the pressure of assembly being tested. Inspect safety cages and whip checks for signs of wear or damage.
Improper fittings could Trained and lead to struck by experienced Properly install test fittings, whip checks injuries: e.g. individuals perform and safety cages on each end of hose Air in line, broken the tasks. assembly being tested fittings, and high Follow procedures as pressure could per step 5 of this Fill hose with water at normal tap pressure. potentially lead to document Ensure that all the air is walked out of the struck by injuries to hose. worker and others in close proximity of the Clear area of all non- essential personal and area. equipment. Inform those working near that testing is being preformed Hydrostatic Testing of the Hose:
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Document Identification SJP 016
Page Number
3 of 3
Document 1st Created
Implementation Date on Revised Document
April 16 2017
6
7
8
April 2, 2014
Apply proper test pressure to the hose Cuts and lacerations assembly and hold for a minimum of 5 min. High pressure Visually inspect hose assembly for Struck by type injuries deformities, moving fittings and leaking.
DO NOT RUN HANDS ALONG HOSE THAT IS PRESSURIZED.
Keep others away from test area while hoses are under pressure
Keep others away from test area while hoses are under pressure Releasing pressure from hose Struck by high pressure Ensure area is clear water of personal and equipment before Cuts from water releasing pressure from hose assembly Impacts from fittings Keep body away Slipping on water from from end of fittings testing when releasing pressure.
Removing fittings and safety cages
Strains Cuts Bruises
Clean up water as required Inspect fittings and cages for signs of wear or damage Proper lifting techniques Proper PPE – Gloves
The following individuals have reviewed and approved this procedure for implementation:
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Head Office Address: 1609 Derwent Way, Delta, B.C. Canada V3M 6K8
Document Creation Date:
Procedure Title:
SAFE JOB PROCEDURE Effective Date:
Branch /Location: All Branches
Revision Date: Page
SJP 017
Rev #
Document Not Assigned Yet – As of April 8th 2016
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Doc ID: CHSM-BEL-2017
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HOSE CUTTING Document Identification
SJP 018
Page Number
1 of 2
Document Creation Date
February 15, 2016
Implementation Date April 8, 2016
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Hard Hats
X
X
Name of PPE: Face shield
X PROCEDURES
STEP
1
2
PROCEDURE Identify type of hose to be cut
Set up hose for cutting
RISKS Wrong method of cutting could cause cut and laceration tyepe injuries Strains Bruises Cuts Exposed wires Sharp objects on floor
CONTROLS IN PLACE
3
Cutting hose – non wire, air line, fuel Cuts from knifes hose Broken blades Others in area
4
Cutting hose –hydraulic, steam
Cuts Bruises Flying debris Smoke Broken disc
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Verify against work order Wear proper protective equipment Wear gloves while handling hose Inspect hose for exposed wires Get exta help on heavier rolls Sweep area before rolling out hoses Use proper PPE – Level 5 cut gloves, glasses Always cut away from yourself Use a sharp blade. Keep other out of area Proper PPE- gloves, glasses and face shield Inspect cut off saw/ hose saw for damage to blade /wheel Keep others out of area Proper ventilation for smoke
Page 430 of 538
Document Identification
SJP 018
Page Number
Document Creation Date
February 15, 2016
Implementation Date April 8, 2016
5
6
Cutting Wire – Wire cutter/ Bolt Cutter
House keeping
Belterra Corporation – Safety Manual
2 of 2
Flying wires Crushing fingers
Proper PPE Proper hand position
Debris on floor Blades/ sharp objects on floor Rolls left out
Proper housekeeping Clean up blades / use blade box Put stock away after use
Doc ID: CHSM-BEL-2017
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HOSE CRIMPING – INTERNAL/EXTERNAL Document Identification
SJP 019
Page Number
1 of 2
Document Creation Date
February 15, 2016
Implementation Date April 6, 2016
Personal Protective Equipment (PPE) Required (Check the box for required PPE): Specialized Protective Equipment: Hard Hats
X
X
X
X
Name of PPE:
X
PROCEDURES STEP
PROCEDURE
1
Verify hose, fitting and crimp requirements for hose to be built
2
Place Ferrule and fitting into hose to the proper depth. Ensure that the :
RISKS Improper hose – come off and come into comtact with worker Improper fitting – struck by injuries Wrong crimp type /spec Struck by injuries could potentially occur
Fitting is not too deep or too shallow Wrong size ferrule is not used for the hose
3
External Crimp- Select proper die size for Struck by injuries could crimp to be completed. potentially occur Check for following: Improper crimp spec Broken fittings Broken die Cracked ferrules
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
CONTROLS IN PLACE Verify against work order
Verify depth of fittings as per manufacture specifications Measure wall thickness to determine proper ferrule on external crimp Test fit ferrule on hose for internal expanded crimp Verify proper ferrule size as per manufactures spec. Verify proper die size as per requirements. Follow manufactures spec for crimping
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Document Identification
SJP 019
Page Number
Document Creation Date
February 15, 2016
Implementation Date April 6, 2016
4
Internal Expanded Crimp – Select proper size mandrill for hose being crimped
5
Crimping hose –External Crimp
Struck by injuries could potentially occur due to: Broken fittings Cracked ferrules Broken mandrill Mandrill wedged in to machine Crush injuries Eye injuries
6
Crimping hose – Internal Expansion
Crush points Eye injuries Cuts
7
Verify crimp is correct
8
House Keeping
Sharp wires Broken blades Materials on floor
Belterra Corporation – Safety Manual
Improper crimp Broken fittings Loose fittings Cracked ferrules
Doc ID: CHSM-BEL-2017
2 of 2
Check that mandrill fits into hose properly Ensure proper pull plate is in place by verifying against the fitting and mandrill used Keep all fingers and hands out of crimper Wear proper eye protection Wear proper PPE Keep hands clear of crush points Stop crimp if mandrill becomes wedged in hose Visual inspection of fittings and ferrules Visual inspection of hose and crimp External crimp – verify crimp spec with ISO approved callipers Clean up Dispose of sharp objects Sweep up floor
Page 433 of 538
FORMS
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Doc ID: CHSM-BEL-2017
Page 434 of 538
NEW WORKER ORIENTATION CHECKLIST Document Identification
FRM 001
Page Number
1 of 2
Document Creation Date
September 30, 2014
Implementation Date September 30, 2014
Employee Name:
Position:
Date of Orientation:
Date of Hire:
Branch Location:
Orientation Provided By: (Name & Designation) Plant Tour Conducted By: (Name & Designation)
This document contains mandatory H&S topics that must be covered by all Belterra “New Hired Employees” unless otherwise stated beside the topic). Confirmation
OH&S Topic/Orientation Material Yes
(√)
No (X)
OH&S Policy Supervisor Name & Contact Information Health & Safety Responsibilities Company Rules – SEL 004 Rights and Responsibilities: Right to Participate Right to Know Right to Refuse unsafe work. Procedures for refusing unsafe work. Video presentation on – Know Your Rights
Hazard identification and Controls Video presentation on Hazard Identification
Drug and Alcohol Policy SEL 016 - Policy
First Aid: Attendant(s) and contact information Where to get more information from (i.e. bulletin board) Procedures –seeking assistance from first aid attendant.
Injury Management & Return to Work Program (IM/RTW): What is injury management Communication of RTW options and light duties Communication of – Steps to Early and Safe Return to Work Process SEL 015- Policy & SEL 015A-Process
Emergency Procedures: What to do in an emergency Exit, Meeting point, or Muster station Go through your branch specific procedures Personal Information Privacy Act – Basic training Document Training available in share point
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Document Identification
FRM 001
Page Number
2 of 2
Document Creation Date
September 30, 2014
Implementation Date September 30, 2014
WHMIS Basic – except for office employees who may not come into contact with hazardous chemicals at all – e.g. accounting, payroll department. Video training titled as “
Training and Communication SEL 008
Health & Safety Awareness Training – All Ontario workers and supervisors
New Worker Orientation – Site Tour
Confirmation Yes No (X) (√)
Location of first aid room / station Location of eye wash station(s) / facilities Emergency Preparedness: Exits / meeting point / muster station Location of fire extinguishers and fire alarms
Location of OH&S Notice Board: Communicate the location of the onsite provincial H&S legislature Copy of Corporate H&S Manual Program Introduce first aid attendant’s, Joint Health & Safety members, or Safety Representative; or location where photos of attendants and safety members are posted (Bulletin Board)
Worker Signature – acknowledge safety orientation and site tour completed
Date:
Employer Designate - Print Name and Designation - Confirm that safety orientation has been provided to the worker.
Date:
GUIDELINES: 1.
New employees shall receive orientation on or before their first day of work
2.
Permanently transferred employees shall receive orientation within the first week of being transferred.
3.
A record of each employee’s safety orientation shall be kept in the employee’s personal file. A copy of this record must be uploaded in the Training Manager System.
4.
Following initial orientation, and close to probationary ending period (30 – 90 days or sooner, or at the discretion of the Branch Manager), the employee’s supervisor shall follow up with the employee to ensure that the items covered are understood and followed.
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NEW SITE / PROJECT RISK ASSESSMENT Document Identification
FRM 002
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Date: __________________________Project: _____________________________ Site: __________________ Job Description: __________________________________________________________________________________________ Note Site / Project Risk Assessment to be reviewed prior to the start of the job with all workers involved to ensure complete understanding of the task and controls to minimize all hazards TASK No. 1
TASK DESCRIPTION Feedback from Field Level Risk Assessments
IDENTIFIED HAZARD Potential for injury to worker and or equipment damage from worker not being informed properly
Developing Team: Reviewed by: Revised by: Approved by: Supervisor Responsible: Branch Manager:
Belterra Corporation – Safety Manual
Related SWP / SJP’s
Other Controls RESIDUAL in Place RISK Complete & discuss Field Level Risk Assessments at the start of every shift. Task may change which will require task re-assessment and procedural changes.
Position: Position: Position: Signature: Signature:
Doc ID: CHSM-BEL-2017
Date: Date:
Page 437 of 538
WORK ALONE RISK ASSESSMENT FORM Document Identification
FRM 003
Page Number
1 of 2
Document Creation Date
March 10, 2016
Implementation Date April 1, 2016
INSTRUCTIONS: Complete the worksheet on page 3 with the worker for each situation, where a worker is working alone and may be at risk of an injury that would prevent him/her from obtaining help. 1.
In the table on page 2: a. b. c. d. e.
Consider which hazards in columns A and B might apply and specify the injury in column C (page 3). For column D - Use Table 1 on page 2 to assess the probability of the accident occurring. For column E - Use Table 2 on page 2 to assess the likelihood that the accident would result in an injury serious enough to be disabling. For column F - Use Table 3 on page 2 to assess the likelihood of help being available to the worker. Rate the requirement for a check-in system by multiplying the numbers in Columns D, E and F. Enter the result in Column G.
2.
Enter the score from Column G (add all in this column) into the Final Risk Score below. Include comments and recommendations as required.
3.
If the Risk Score is:
Less than 200 (low), Check in at the beginning and end of the shift or task, or as often as required by the nature of the task. Between 200 and 400 (moderate), a check-in procedure must be implemented. Greater than 400 (high), the checks must be frequent and other mitigation must be considered and implemented. RISK SCORES / LEVELS
The Risk Assessments will determine the risk of individual tasks. Risks are divided into three categories:
Level 1 - Risk Score is greater than 400 Frequency of check-ins = at least every hour and end of shift.
Level 2 - Risk Score is between 200 and 400 Frequency of check-ins = every 2 hours or more often as is required by the nature of the task, and end of shift.
Level 3 - Risk score is less than 200 Frequency of check-in - check in at the beginning and end of the shift or task, or as often as is required by the nature of the task
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Document Identification
FRM 003
Page Number
2 of 2
Document Creation Date
March 10, 2016
Implementation Date April 1, 2016
WORKING ALONE RISK ASSESSMENT TABLES Table 1 - Likelihood of an accident occurring The risk factors for performing this task mean that an accident:
Value
Will probably happen
10
Has a very high likelihood of occurring
8
Is quite possible; would not be unusual; has happened before
6
Would be an unusual event
4
Would be remotely possible
2
Would be extremely remote but conceivably possible
0.5
Would be almost impossible; a “one in a million” possibility; has never happened in spite of exposure over many years
0.1
Table 2 - Likelihood of a disabling injury The seriousness of a likely accident means that a disabling injury, one that would prevent calling for help, would be:
Value
The expected result (will definitely happen)
10
The probable result (that may likely happen)
8
An unusual result ( may or may not)
6
The remotely possible result (slight chance it will happen)
4
The practically impossible result (will not happen)
2
Table 3 - Likelihood of help being available for the injured workers Work Situation:
Availability of Help
Value
Almost Never
12
Rare
8
Occasionally
6
Usual
4
Worker in an area used by other people who pass by often enough that there is a high likelihood of witnesses.
Frequently
2
Worker in an area where there is a high volume of customer`s sports stadium, or where there is security staff available.
Continuous
1
Worker in an isolated area with no one likely to pass by or see him for 2 hours or more
Worker working in an area where customers and other employees come by occasionally, e.g. every 30 to 60 minutes. Worker in an isolated area where there is regular traffic of customers and/or other employees, e.g. every 30 minutes or so. Worker out of site or isolated from the general public and other employees but other employees come by on a regular and frequent basis, e.g. every 15 to 30 minutes.
Worker Name:
Job Title:
Assessment Competed by:
Task:
Date :
Final /Highest Risk Score:
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Document Identification
FRM 003
Page Number
Document Creation Date
March 10, 2016
Implementation Date April 1, 2016
A
Types of Hazard
Elevated equipment
Mechanical Energy Energy Inadequate or Stopped
Kinetic Energy
Chemical Energy
Thermal Energy
Electrical Energy Social Energy
B
C
Examples
Worst probable incident
(Based in part on history)
that could happen
2 of 3
D
E
F
G
Likelihood of Incident Occurring
Likelihood of Worker Being Unable to Call for Help
Likelihood of help being available
Risk Score
See Table 1
See Table 2
See Table 3
Elevated equipment Pressurized vessels or pipes Volumes of liquid Stacked materials Hydraulic equipment Tools Equipment Failure of part External influence Confined space Spills Lack of ventilation Struck by or against Pinch points Fall to same level Fall to lower level Animal attack Corrosion / Oxidation Asphyxiation Explosion Infection Ultra-violet & infrared radiation Excessive sun exposure Steam Hot materials Cold / Freezing Static Grounding Lightning Verbal Assault Physical Assault Bomb threats Terrorism
Other
Comments / Recommendations:
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Doc ID: CHSM-BEL-2017
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WORK ALONE - SAFETY ACTION PLAN, EMERGENCY PLAN & CONTACT INFORMATION Document Identification
FRM 003A
Page Number
1 of 2
Document Creation Date
March 10, 2016
Implementation Date April 8, 2016
EMERGENCY COMMUNICATION & SAFETY ACTION PLAN TO WORKER “WORKING ALONE” This section describes procedures for checking on the well-being of an employee(s) working alone. You will be contacted by:
Name: ……………… Designation: …………………… Phone Number: ……………………
You will be contacted:
In person
By telephone
Other method ………………………………………………………..
You will be contacted :
Every 30 minutes
Every hour
Every 2 hours
At the end of shift You will attempt to call the contact to call the contact person within 10 minutes if you were not available at the predetermined person-check time. If your contact person cannot reach you at one of these predetermined times, he or she will make another attempt within 10 minutes. If your contact person still cannot reach you after the second attempt, he or she will do the following: When at customer site, call the customer contact person and have someone check on you. Call the manager or designate, and send someone to your work location if there are no one else to physically check on you.
If necessary, call 9-1-1 and request help at your location.
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Document Identification
FRM 003A
Page Number
2 of 2
Document Creation Date
March 10, 2016
Implementation Date April 8, 2016
SAFETY ACTION PLAN CHECKLIST COMMUNICATED
ACTION REQUIRED
TO WORKER YES
ANY OTHER ACTIONS REQUIRED
NO
Make workers aware of the working alone procedures. Provide worker(s) with phone numbers and a procedure in the event of an emergency or violent encounter. Establish a check-in procedure for worker working alone
EMERGENCY COMMUNICATION & SAFETY ACTION PLAN TO WORKER “WORKING ALONE” CONTACT INFORAMTION IN CASE OF EMERGENCY
Branch Manager / Alternate Name:
Phone Contact:
Supervisor Name:
Phone Contact:
CSO or Safety Rep. Name:
Phone Contact:
Worker Contact in the same area:
Phone Contact
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Doc ID: CHSM-BEL-2017
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WORKING ALONE CHECK-IN TIMES LOG SHEET Document Identification
FRM 003B
Page Number
1 of 3
Document Creation Date
March 10, 2016
Implementation Date April 1, 2016 Person Working Alone:
Contact Person Date:
Frequency of Check-In
Final Check-In Time Route Travelled:
Phone Number to Call
Vehicle GPS Tracking Number:
Time Called
Location
Belterra Corporation – Safety Manual
Scope of Work
Next Check-In Time
Doc ID: CHSM-BEL-2017
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Document Identification
FRM 004
Page Number
Document Creation Date
March 10, 2016
Implementation Date April 1, 2016
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Document Identification
FRM 004
Page Number
Document Creation Date
March 10, 2016
Implementation Date April 1, 2016
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Doc ID: CHSM-BEL-2017
3 of 3
Page 445 of 538
JOB HAZARD ASSESSMENT Document Identification
FRM 004A
Page Number
1 of 2
Document Creation Date
June 1, 2015
Implementation Date June 30, 2015
Job/Position/Work Type: Tasks Carried Out By:
PPE Required: Date of Assessment:
Branch:
Assessment Performed By: Must
Reviewed / Revised:
Approved By:
include worker, safety member & supervisor
□ □ □ □
Hazards (List all existing and potential H&S hazards)
□ □ □ □ □
Toxic materials that could be solid, liquid, vapor, gas, dust, fume, or mist. Viruses, bacteria, fungi, and parasites Slippery floors Poor housekeeping Poor lighting
Controls (List the controls for each hazard: Elimination, Engineering, Administrative, F X S X P = R PPE)
□ □
Repetitive movements Forceful movements Vibration Awkward postures Hand Tools (ergo design or condition) Improper lifting Techniques OTHERS:
Applicable SEL, SWP or SJP
Status
Date
(Checkmark)
Imple ment ed
Risk
(List all tasks/activities of the job/position)
□
Probability
Tasks
Noise, Heat, Cold Electricity Pressure (air) Hazardous Energy (Lockout) □ Confined Space
Severity
Steps
□ □ □ □ □ □
Frequency
□ Inadequate machine guards □ Unsafe workplace conditions, □ Unsafe work practices □ Moving parts □ Conveyors □ Lift trucks (or near station) □ Working at heights
1
□ In Place □ To Be Improved □ Proposed
2
□ In Place □ To Be Improved □ Proposed
3
□ In Place □ To Be Improved □ Proposed
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Document Identification
FRM 004A
Page Number
2 of 2
Document Creation Date
June 1, 2015
Implementation Date June 30, 2015
HAZARD ASSESSMENT RATING TABLE: The total task risk rating (R) will be the result of using the frequency, severity and probability definitions from the table below and will be set using the calculation:
Frequency (F) X Severity (S) X Probability (P) or F x S x P = Risk Rating Frequency
Probability
Severity
4
One or more times per hour
4
4
Catastrophic (death, serious injury)
3
Once or more times per day
3
Probable - likely to occur immediately Occasional- likely to occur
3
2
Once a day
2
Remote – could occur
2
Critical ( lost time incident / considerable property damage Minor illness, etc.
1
Rarely
1
Not likely to occur
1
Near Miss
RISK RATING MATRIX:
45-64 = High Risk take action immediately 31-44 = Medium Risk temporary action required until permanent controls in place 16 – 30 = Low Risk Awareness 1 – 15 Minimum or No Risk
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FIELD LEVEL FORM Document Identification
FRM 004B
Page Number
1 of 2
Document Creation Date
January 1, 2013
Implementation Date 000000
Document Obsolete as of April 8th 2016
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Doc ID: CHSM-BEL-2017
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TOOLBOX SAFETY MEETING GUIDE Document Identification
FRM 006
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Document Obsolete As Of October 15th 2017 Information on Tool Box talk (now titled as Safety Talks) is captured in SEL 008 – Safety Training and Communication, Section 3.6
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
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BRANCH EQUIPMENT INVENTORY LIST Document Identification
FRM 007
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date 000
Document Obsolete As Of October 15th 2017 Replaced by QF – 35 – Equipment Inventory List
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
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EQUIPMENT MAINTENANCE FORM Document Identification
FRM 008
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date 000
Document Obsolete As Of October 15th 2017 Replaced by QF – 35a – Equipment Maintenance/Calibration Record
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
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FACILITIES SAFETY INSPECTION CHECKLIST Document Identification
FRM 009
Page Number
Document Creation Date
February 24, 2016
Implementation Date March 1, 2016
In compliance
x = Non Compliance or needs improvement
POSTED INFORMATION Early and safe return to work policy signed by the CEO and posted. OH&S policy signed by the CEO and posted Workplace safety inspection posted (3 months) H&S Roles and Responsibilities for managers, supervisors and workers posted. First aid attendant and emergency personnel information posted JHSC meeting minutes posted (3 months) Emergency Evacuation procedures posted Notice on “Where to Access Regulations & Acts” posted Monthly Newsletter posted Company rules posted in a conspicuous place OFFICE AREA Bookcases, shelves and cabinets are secured Drawers and doors are closed when not in use Emergency (evacuation, fire, bomb threat, hostile person) procedures in place? Lighting is adequate Workers know the signs and symptoms of a MSI BUILDING EXTERIOR Parking lot is free of debris Exterior lighting is adequate Outside stairs or sidewalks are in good condition and free of tripping hazards (including snow). WALKING SURFACES Cords anchored or covered Walkways accessible and free of obstacles Lighting adequate LUNCHROOM Clean and hygienically maintained Garbage containers in sanitary conditions
Belterra Corporation – Safety Manual
1 of 1
N/A = Not Applicable
FIRE PREVENTATIVE & EXTINGUISHERS Extinguishers are visible, unobstructed and in its designated location Locking pin is intact and the tamper seal is unbroken Extinguishers/ fire hose cabinets are inspected monthly Pressure gauge or indicator is in the operable position or range. Operating instructions on the nameplate are legible and facing outward. Fire exits are clear of obstruction Last annual service date is on the tag (within the past 12 months) Fire exit signs lit Electric cords and outlets in good condition Electrical outlets are not overloaded FIRST AID ROOM / STATION First aid kit available First aid kit is inspected monthly Certificates of first aiders current and posted First aid log sheet is available and in use WCB Poster available or posted on the wall PERSONAL PROTECTIVE EQUIPMENT Proper protective clothing provided and used e.g. long sleeve coveralls, cut resistant gloves, etc. Equipment or clothing is in good condition PPE signage posted in designated areas e.g. use of safety glasses mandatory beyond this point, etc. AED – AUTOMATED EXTERNAL DEFIBRILATOR AED light on indicating its functioning and calibrated AED (Annual Inspection Conducted) AED cabinet is clean, dust free and easily accessible PROCEDURES Proper use of ergonomic equipment Safe work procedures easily accessible to employees
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Document Identification
FRM 009
Page Number
2 of 2
Document Creation Date
February 24, 2016
Implementation Date March 1, 2016 Safe work procedures and practices are utilized by employees
Housekeeping adequate SHOP INCLUDING SHIPPING RECEIVING AREA Racking condition acceptable. Check for stability Preventative maintenance program established for tools and equipment Machine guarding in place Housekeeping acceptable Ventilation – clean; check for mold Overhead conditions acceptable. Forklift - check seatbelt, tires, pre-operational checklists, and if it is parked correctly etc. Inspection of hoists, slings, fall protection equipment. Electrical cords properly secured Defective equipment properly identified
ENVIRONMENT Light level adequate Noise level appropriate and where controls in place, employees are wearing hearing protection Hazardous materials properly labelled Hazardous materials properly stored Safety Data Sheets are available WASHROOMS Floor condition acceptable and hygienically clean Housekeeping acceptable Adequate lighting
ENVIRONMENTAL ISSUES IDENTIFIED OR CURRENT EFFECTIVE PRACTICES IN PLACE
MISCELLANEOUS ITEMS / AREA / MACHINERY NOT IDENTIFIED IN THE CHECKLIST
SUGGESTIONS, RECOMMENDATIONS FOR IMPROVEMENT
DATE OF INSPECTION:
TIME OF INSPECTION:
BRANCH LOCATION:
INSPECTION TEAM:
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FACILITIES SAFETY INSPECTION REPORT Document Identification
FRM 010
Page Number
1 of 1
Document Creation Date
February 24, 2016
Implementation Date March 1, 2016
This form shall be used in conjunction with FRM 009 – Facility Safety Inspection Checklist DATE OF INSPECTION:
TIME OF INSPECTION:
BRANCH LOCATION:
INSPECTION TEAM:
No.
Area: e.g. office, shop, exterior, shipping etc.
Summary of Hazard Identified
Belterra Corporation – Safety Manual
Hazard Rating
Recommended Corrective Action
Corrective Action Taken or Planned
Estimated Completion Date
Doc ID: CHSM-BEL-2017
Actual Completion Date
Verified by: (Name & Initial)
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Document Identification
FRM 010
Page Number
2 of 2
Document Creation Date
February 24, 2016
Implementation Date March 1, 2016
Branch Senior Management acknowledgment that inspection has been completed and corrective actions have or will take place in a timely manner. Name: _______________________________
Signature: ____________________
Date: _____________________
Inspection Report Distribution (within one week following workplace inspection)
Inspection Report Distribution (within one week following workplace inspection) Hazard Rating:
A: Any condition or practice that has a potential for causing loss of life, body part and/or extensive loss of structure, equipment or material. This means that immediate corrective action is required.
Belterra Corporation – Safety Manual
B: Any condition or practice with the potential for causing a serious injury, illness or property damage. Urgent situations require attention as soon as possible. E.g. forklift trucks are rounding a blind corner into a loading area without stopping
C: Any condition or practice with a probable potential for causing a non-disabling injury or nondisruptive property damage. These types of hazards should be eliminated without delay but the situation is not an emergency
Doc ID: CHSM-BEL-2017
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INCIDENT/ACCIDENT INVESTIGATION Document Identification
FRM 011
Page Number
Document Creation Date
February 10, 2014
Implementation Date February 10, 2014
Injury Classification: □Near Miss Damage EMPLOYEE NAME: JOB TITLE:
DATE OF INCIDENT:
□First Aid
□Modified Duties
□Medical Aid
1 of 3
□Lost time Injury
TIME OF INCIDENT:
FIRST AID REPORT #
TIME & DATE INCIDENT REPORTED: DATE OF REPORT:
REPORT COMPLETED BY (Name): DESIGNATION:
BRANCH LOCATION ADDRESS:
ADDRESS & LOCATION OF INCIDENT
INVESTIGATION COMPLETED BY: (Supervisor or CSO Name) WITNESS NAME:
JHSC or SAFETY REPRESENTATIVE NAME:
WITNESS NAME:
WITNESS JOB TITLE:
□Property
WITNESS JOB TITLE
INCIDENT DESCRIPTION (Briefly describe what happened, including the sequence of events preceding the incident)
DESCRIPTION OF INJURY (Identify the type of injury and body part, e.g. ½ cm deep cut on in the right hand - index finger)
CONTRIBUTING FACTORS (From the sequence of events, identify what events may have been significant in the incident occurring. An Analysis of these will assist in determining the underlying factors in the occurrence)
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Document Identification
FRM 011
Page Number
2 of 3
Document Creation Date
February 10, 2016
Implementation Date February 10, 2014
RECOMMENDATIONS (Identify any corrective actions that have been taken / will be implemented to prevent similar incidents Recommended Corrective Action
Assigned To
Estimated completion date
Actual comp. date
PROPERTY DAMAGE (Fill this section if the incident contributed to equipment / property damage) Identification of Machinery / Property Damaged: Nature of Damage: Estimated Cost of Repair or Replacement Cost: Actual Cost of Repair or Replacement Cost: Object / Equipment Inflicting damage:
REPORT REVIEW - BRANCH MANAGER or DESIGNATE: (This section shall be completed by the Branch Manager or its designate once report has been reviewed by him. Acknowledging this report confirms that the Branch Manager or its designate is aware of the incident and will ensure that corrective actions have been or will be implemented in a timely manner.
DATE OF REVIEW
NAME OF BRANCH MANAGER OR DESIGNATE
SIGNATURE OF BRANCH MANAGER OR DESIGNATE
BRANCH MANAGER or DESIGNATE RECOMMENDATIONS:
Joint Health & Safety Committee (JHSC) or Safety Representative (S/R) Review. Each incident shall be reviewed at the safety meeting. Worker safety representation shall sign off to acknowledge that incident has been reviewed and supports corrective actions implemented
DATE OF REVIEW
NAME OF JHSC MEMBER OR EMPLOYEE
Belterra Corporation – Safety Manual
SIGNATURE OF JHSC MEMBER OR S/R
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Document Identification
FRM 011
Page Number
3 of 3
Document Creation Date
February 10, 2016
Implementation Date February 10, 2014
JHSC or SAFETY REPRESENTATIVE RECOMMENDATIONS:
Other Attachments: □ Pictures □ Witness Statement
□ First Aid Report □ Others (Specify) e.g. Event Tree Analysis, 5 “Y”
5 “WHY” ROOT CAUSE ANALYSIS WORKSHEET CAUSES IDENTIFIED
MACHINERY
PROCEDURES
ENVIRONMENTAL HUMAN ERROR
OTHERS
1 - WHY
2 - WHY
3 - WHY
4 - WHY
5 - WHY
ROOT CAUSE RECOMMENDED CORRECTIVE ACTIONS
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ACCIDENT/INCIDENT/LOSS INVESTIGATION WITNESS STATEMENT Document Identification
FRM 012
Page Number
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Date and Time of Incident:
Location:
Name:
Company:
Telephone:
Cellular:
1 of 1
Description of accident/Incident/Loss: _____________________________________________ _____________________________________________________________________________ When completing this statement, be sure to include all events and factors that led to this accident/loss. Include actions taken during and after. Please print clearly. Attach all original Witness Statements to the Accident / Incident/ Loss Investigation report. Use the back of this form for additional information. Statement:
Signature: ________________________________________ Date: _____________________
Office Use Only Date Received: ________________________________________________________________ Received By: __________________________________________________________________
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ACCIDENT/INCIDENT/LOSS INVESTIGAITON CHECKLIST Document Identification
FRM 013
Page Number
1 of 1
Document 1st Created
Jan 1, 2013
Implementation Date on Revised Document
Oct 15th 2017
When an incident or accident occurs, or when you are involved in the investigation process, the details you provide will be important in determining what happened and give clues for avoiding future incidents. The information you record should focus on the Who, What, When, Where, Why and How facts of the accident. This list of sample questions need to be addressed during the investigation and will help you document many aspects of the accident scene.
WHO
Was involved in the accident? Was injured? Witnessed the accident? Reported the accident? Notified emergency medical services personnel?
WHAT
Company property was damaged? Evidence was found? Was done to secure the accident scene? Was done to prevent the recurrence of the accident? Level of medical care did the victims require? Was being done at the time of the accident? Tools were being used? Was the employee told to do? Machine was involved? Operation was being performed? Instructions had been given? Precautions were necessary? Protective equipment should have been used? Did others do to contribute to the accident? Did any witnesses see? Safety rules were violated? Safety rules were lacking? New safety rules or procedures are needed?
WHERE
Did the accident happen? Was employee’s supervisor when accident occurred? Were witnesses when accident occurred? Does this condition exist elsewhere on site? Is the evidence of investigation to be kept?
WHEN
Did the accident happen? Was it discovered? Was the accident reported? Did the employee begin the task? Were hazards pointed out to employee? Did supervisor check employee progress?
WHY
HOW
Did the accident happen? Were employees injured? Did the employee behave that way? Wasn’t protective equipment used? Weren’t specific instructions given? Was the employee in that specific place or position? Was the employee using that machine or specific tool? Didn’t the employee check with supervisor? Wasn’t the supervisor there at the time?
Belterra Corporation – Safety Manual
Did the accident happen? Was the accident discovered? Were employees injured? Was equipment damaged? Could the accident have been avoided? Could the supervisor have prevented the accident from happening? Could co-workers avoid similar accidents?
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FIRST AID REPORT FORM Document Identification
FRM 014
Page Number
1 of 1
Document 1st Created
Jan 1, 2013
Implementation Date on Revised Date
Oct 15th 2017
Date of Injury or Illness
Time of Injury of Illness
Employee Name
Date and Time Injury or Illness Reported
Sex
M
F
Employee Full Address
Description of Injury or Report of Illness (What Happened)
Patient Assessment And Observations
Reports of and/or / Symptoms / Signs & General Observations
First Aid Treatment Provided
Referral for Care □ Hospital (By Ambulance) □ Hospital (By car) □ Own Doctor □ Patient refused to / declined to receive any first aid when offered Attending First Aider’s Name
Any Other Information
Patients Signature
Date
Belterra Corporation – Safety Manual
Attending First Aider’s Signature
Doc ID: CHSM-BEL-2017
Date
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FIRST AID RECORD SUMMARY Document Identification
FRM 015
Page Number
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Sequ Name ence
Date
Time Description of Accident
Belterra Corporation – Safety Manual
Nature of Injury
Doc ID: CHSM-BEL-2017
1 of 1
Treatment
FAA Ref erra l
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EMERGENCY RESPONSE NOTICE Document Identification
FRM 016
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Belterra Information Location address for emergency services Phone number for emergency services Emergency contact or coordinator
Emergency Phone Numbers Non - Emergency –
Police
911
Ambulance
Non - Emergency – Non - Emergency –
Fire Poison Control Gas Emergency Occupational Health and Safety Dangerous Good / Disaster
Canutec - 1-613-996-6666 or cell *666
First Aid
Emergency Name, Phone & Address Nearest Medical Aid
Nearest Hospital
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HEALTH & SAFETY MEETING AGENDA Document Identification
FRM 017
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
AGENDA MEETING DATE: LOCATION: Item No.
1
ITEM DESCRIPTION
TIME OF MEETING:
PRESENTER
APPROX. TIME (MINS)
Minutes of the last meeting
ATTENDANCE Chairperson
Employer Representatives
Employee Representatives
Co- Chairperson
Secretary (where applicable)
NEXT MEETING DATE:
BRANCH:
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JOINT HEALTH & SAFETY MEETING MINUTES Document Identification
FRM 018
Page Number
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
1.0 ATTENDANCE Member Designation Department Present Absent Guests Name
1 of 2
CHAIRPERSON-Name CO-Chair Name: Meeting Date: Meeting Time: Location:
Previous Meeting Minutes Read & Acknowledged by all Members
2.0 #
YES:
NO:
Secretary
YES:
NO:
Name:
INCIDENCES & ACCIDENTS IN PREVIOUS QUARTER: DATE
INJURY
SUMMARY
ROOT CAUSE
CLASSIFICATION
3.0
COMPLETED ITEMS:
Item #
Date Brought To Attention
Brief Description of Issue
Corrective Action
4.0
PENDING ITEMS FROM PREVIOUS MEETINGS:
Item #
Date Brought To Attention
Brief Description of Issue
Belterra Corporation – Safety Manual
Corrective Action
Action By
Estimated Comp. Date
Actual Comp. Date
Action By
Estimated Comp. Date
Actual Comp. Date
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Document Identification
FRM 018
Page Number
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
5.0
NEW BUSINESS:
Item #
Date Brought To Attention
Brief Description of Issue
Time Meeting Adjourned:
Corrective Action
Action By
2 of 2
Estimated Comp. Date
Actual Comp. Date
CC: Branch Manager, Regional Vice President, Posted on the Bulletin Board, Corporate H&S & Executive Group
Next Meeting Date:
Signature Worker CoChair
Belterra Corporation – Safety Manual
Signature Management Co-Chair
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OFFER LETTER OF SUITABLE EMPLOYMENT Document Identification
FRM 019
Page Number
1 of 2
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Date: …..………………………………………. Attention: ……………………………………..
Dear Employee: We at Belterra Corporation in partnership with all jurisdictional health and safety boards, have developed an Injury Management and Return to Work Program whose purpose is to have injured employees return to the worksite in the shortest possible time without compromising further, the employee’s health and safety. Although you may not be able to work at your regular duties with the Company, we are committed to offering you valuable alternative work tasks that will enable you to continue to work at Belterra Corporation while you are rehabilitating from an injury remaining at the same rate of pay. At this time, Belterra Corporation would like to offer you modified duties until such time as you have been medically cleared to return to regular work duties. Duties may be available, and assigned in consideration of your seniority, restrictions and limitations as following:
Light duty belt work, e.g. lacing, putting cleats on belts or lagging a pulley. Provide guidance and/or practical training to junior employees (or new hires). This light duty will be available to senior and competent employees only. Update (Material) Safety Data Sheets (MSDS) on-line, and prepare binders for all trucks. Light sanitation; cleaning up the shop floor and dusting. Organizing inventory including inventory counting. Training and/or retraining on safety materials Any other light duties that may be assigned by the supervisor or manager within the physician’s restrictions and limitations.
Should the employee not wish to participate in the IM/RTW Program it may impact whether or not the employee’s WCB claim will be accepted. I, _____________________________ have agreed to participate in the injury management and return to work program that is in place at Belterra Corp. and will ensure that I will follow the modified tasks given to me so as to not further compromise my health and safety and/or the health and safety of others while on modified duties. Employee’s Signature _____________________________________
Date: _______________
Belterra Managers or designates Signature ____________________
Date: _______________
During your modified work placement you will be supervised by ________________________. Belterra Corporation – Safety Manual
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Document Identification
FRM 019
Page Number
2 of 2
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
It is the responsibility of you and your supervisor to monitor your progress and adjust the workload as recommended. It is your responsibility to report any concerns or difficulties immediately to your supervisor or manager.
EMPLOYEE REFUSED TO ACCEPT THIS OFFER FOR MODIFIED WORK. Employee’s Signature ___________________________ Date: _______________ Managers Signature ____________________________ Date: _______________
IMPORTANT Modified duties will be reviewed every two weeks at a minimum. Employee shall provide a physician’s note with new restrictions / limitations every two weeks unless otherwise specified by the physician. Employee will not exceed the restrictions of the physician without proper authorization of the physician or a revised “Physical Assessment Report”. Employee must report any pain and / or discomfort experienced while participating in the light duty program. Type of light duties will be provided as available. Supervisor and branch manager or a designate will be consulted when designing the return to work programs.
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FIRST AID ATTENDANT CHECKLIST Document Identification
FRM 020
Page Number
1 of 1
Document Creation Date
June 30, 2014
Implementation Date September 1, 2014
The following is a checklist of duties the First Aid Attendant is responsible for within the Injury Management/Return to Work program:
Treat the injured worker.
Report the injury to the injured worker’s supervisor or Branch Manager or Safety Representative as soon as worker is stabilized (if worker is seeking further medical aid), or request the worker to go see his supervisor immediately to arrange return to work (if not seeking further medical aid).
Ensure that the injured worker is aware of his/her responsibilities:
Assist in the IM/RTW process. Report any incidents, near misses and/or injuries immediately to their Supervisor.
Give the worker the RTW package and communicate to worker to ensure the doctor completes the Physician Physical Assessment Report form at the initial medical assessment. The company will pay for this report if the physician requires extra payment.
Inform worker to report any anticipated loss of work time as soon as possible after being treated by a physician following injury.
Inform worker that if deemed unfit to return to work by the attending physician, the worker must contact their supervisor in person or if not practical by telephone. The employee must submit the Physician Physical Assessment Report to the Branch Manager/Safety Representative/Supervisor
If declared fit to return to regular or modified duties, inform the worker to report immediately to the Supervisor with the completed Physician Physical Assessment Report, to coordinate his/her return to work.
Following the initial medical evaluation, inform the worker to maintain regular contact as directed by the Branch Manager/Injury Coordinator, and to report progress and any active treatment. Inform the worker to carry out the agreed upon suitable employment (modified duties) in a manner that does not create a hazard to their own (and/or other’s) health and safety.
Follow-up and ensure the injured worker receives treatment if the worker says they are seeking further medical treatment, and if required, provide appropriate first aid support when the worker returns to work.
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INJURY MANAGEMENT & RETURN TO WORK – WORKER INSTRUCTIONS Document Identification
FRM 020A
Page Number
1 of 1
Document Creation Date
June 30, 2014
Implementation Date September 1, 2014
Injury Management / Return to Work Programs – Worker Instructions This plan will guide you in returning to your regular job activities by gradually increasing work hours and job tasks, as you recover from your injury/illness. It allows you to pace your activities according to improvements in your physical ability.
Expectations and Special Instructions to Worker: Extra means you are not considered as part of the staffing for the shift. This allows you to manage symptoms and pace activity, without being relied upon for production. It also ensures that the employer will not experience production loss. A RTW plan is considered the final phase of rehabilitation, taking place at the worksite. Check in regularly (at the end of each day) with your supervisor (or first aid attendant) to let them know how you are progressing on the return to work plan. Contact your IM/RTW Coordinator at the end of each week to update on progress. Leave a message on voice mail about your progress and a contact number if unable to speak with IM/RTW Coordinator. Immediately contact your IM/RTW Coordinator if you are not progressing as per your RTW plan or if you have any concerns or are asked to perform duties NOT included in this plan. Injured worker’s supervisor; please contact the IM/ RTW Coordinator at the end of each week to report the worker's hours of work while on this IM/RTW plan.
Strategies for Symptom Management: Stretching: prior to the beginning of each shift, and following breaks will help warm up muscles Micro-pauses: are 'short pauses’ (1-5 minutes) where you will be able to step back from the work and stretch or rest and then go back to the work activities. They are not additional "coffee breaks." The micro-pauses will be most frequent at the beginning of the RTW plan and may be incorporated into your job tasks as a pacing tool. By the last week of the plan, breaks should occur during regularly scheduled breaks, and with natural pauses in your work. Home exercise programs, work-style modifications and safe working postures: recommended by the physiotherapist or physician, should be incorporated into your daily routine, at home and at work, to maintain fitness and avoid further injury. If hot/cold packs are recommended to manage symptoms, arrange access to freezer or microwave. Seek assistance of the first aid attendant when needed.
Appointments for medical treatment should be made outside of the return to work plan hours Belterra Corporation – Safety Manual
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INJURY MANAGEMENT & RETURN TO WORK – SAFETY REPRESENTATIVE/SUPERVISOR CHECKLIST Document Identification
FRM 020B
Page Number
1 of 2
Document Creation Date
June 30, 2014
Implementation Date September 1, 2014
Injury Management / Return to Work Programs – Safety Representative / Supervisor Checklist The following is a checklist of duties the Supervisor / Safety Representative is responsible for within the Injury Management/ Return to Work program: 1.0 At time of Incident
When a worker is injured supervisor or the safety representative is notified by worker or First Aid attendant).
Interview the worker to ascertain full details of the injury/injuries where feasible.
Provide the worker with the Return to work Package where feasible, and if the First aid attendant has not already done so.
Give the worker the RTW package to forward to his physician, and communicate with worker to ensure the doctor completes Physician Physical Assessment Report form at the initial medical assessment. The company will pay for this report if the physician requires extra payment. Communicate to the worker to report any anticipated loss of work time as soon as possible (follow IM/RTW Process Map), after being treated by a physician following injury. If deemed unfit to return to work by the attending physician, the worker must contact their supervisor in person, or if not practical by telephone. The employee must submit the Physician Physical Assessment Report to the supervisor or the safety representative. Supervisor or the safety representative will inform the IM/RTW Coordinator. If declared fit to return to regular or modified duties, the worker reports immediately to the Supervisor or the safety representative with the completed Physician Physical Assessment Report to coordinate his/her return to work. Following the initial medical evaluation, the worker must maintain regular contact as directed by the supervisor or the safety representative to report progress and any active treatment. At that time the supervisor or the safety representative will inform the worker of his/her ongoing responsibilities based on worker recovery.
Provide for transportation to appropriate health care facility if injury is serious and requires emergency care.
If additional medical attention is required and the worker is not being accompanied by a company employee or transported by ambulance, remind the worker to seek immediate medical attention upon leaving work, for 2 reasons:
Workers injured at work are paid for time lost on the day of injury, provided that he/she presents authorization from the attending physician, certifying that he/she was disabled and unable to return to work on that day.
If the worker indicates he/she is unable to continue working – the injury must be deemed significant enough to seek immediate medical attention. Failure to do so may prolong or aggravate the nature of the disability.
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Document Identification
FRM 020B
Page Number
2 of 2
Document Creation Date
June 30, 2014
Implementation Date January 1, 2014
Call the Branch Manager and advise of the injury requiring medical attention.
Complete WCB Form and Incident/Investigation Report; forward all documentation to the IM/RTW Coordinator as soon as possible.
2.0
Receive the completed Physician Physical Assessment Report from the worker.
Using the Physician Physical Assessment Report and the WCB Guidelines for Modified Work, prepare a Return to Work Plan. Every reasonable effort must be made to accommodate the worker’s limitations.
If the worker accepts the offer:
Ensure the worker is only performing the duties outlined in the Offer Letter of Suitable Employment and the Return to Work Plan. The worker should check in with you and/or the First Aid attendant daily to monitor progress and the Injury Management Coordinator weekly.
You may need to work with the Injury Management Coordinator to revise the Return to Work Plan based on relevant medical information in an ongoing fashion until the worker is at full capacity.
Return To Work
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Doc ID: CHSM-BEL-2017
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INJURY MANAGEMENT & RETURN TO WORK – BRANCH MANAGER / IMRTW COORDINATOR CHECKLIST Document Identification
FRM 020C
Page Number
1 of 1
Document Creation Date
June 30, 2014
Implementation Date September 1, 2014
INJURY MANAGEMENT – RETURN TO WORK: Branch Manager or Designate Checklist The following is a checklist of duties the Branch Manager / or designate is responsible for within the Injury Management/Return to Work program: 9.1
Ongoing:
9.2
Oversees control of the direction of IM/RTW program. Support IM/RTW and ensure it is being administered and enforced in all areas. Responsible for the day to day administration of IM/RTW program Ensure all pertinent WCB claims reports are submitted to the corporate office as required Ensure supervisors are given the resources and time to prepare the Physical Demand Analysis of positions related to the injury Support and participate in IM/RTW seminars or trainings At Time of Incident:
9.3
Responsible for the day to day administration of IM/RTW program. Lead the investigation and coorperate with Corporate H&S department in conducting a thorough investigation Follows up weekly with an injured worker while on leave and record on “Injury Communication Log”. Ensure all pertinent WCB claims reports are submitted to the corporate office as required. Return To Work:
For injuries with modified duties - Using the Physician Physical Assessment Report, and the Supervisor’s prepared Return to Work Plan, create the Offer Letter of Suitable Employment and offer it to the injured worker.
If the worker accepts the offer:
Design Return to Work Plan with the injured workers input.
Worker returns to work on light/modified duties.
Inform and forward documents to IM/RTW Coordinator.
Follows up weekly with an injured worker once they return to work on a modified work program and records on an Injury Communication Log.
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INJURY MANAGEMENT & RETURN TO WORK – PLAN Document Identification
FRM 020D
Page Number
1 of 1
Document Creation Date
June 30, 2014
Implementation Date September 1, 2014
Injury Management / Return to Work Plan Worker last name
First name
Date of Plan: Type of Return to work plan:
□ Modified duties
Middle initial
WCB claim number
Plan prepared by:
□ Light duties □ Alternate duties
RTW start date:
Worker Occupation: RTW end date:
Type of Injury:
Date / hours:
Job tasks:
Restrictions / limitations:
Employee Signature : ……………………………………………………….. Date……………… Employer Representative Signature: ………………………………………… Date: …………….. Belterra Corporation – Safety Manual
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INJURY MANAGEMENT & RETURN TO WORK – COMMUNICATION LOG Document Identification
FRM 020E
Page Number
1 of 1
Document Creation Date
June 30, 2014
Implementation Date September 1, 2014
IM/RTW - Communication Log- (to be kept in employees personal file) Worker Information Worker last name
First Name
Middle Initial
Occupation Phone # (include area code)
Cell # (include area code)
WCB contact name and # (include area code)
Supervisor Name:
Date of injury:
Area of injury (Field / Shop/ non work related)
Date received physicians functional assessment
Date worker will return to regular job
Type of accommodation Modified Duties Start date of return-to-work plan
Alternate duties Plan prepared by
Modified hours
COMMUNICATION LOG Date
Discussion
Follow up date
Follow up on weekly basis once worker has returned to work. Record all communications in this Communication Log Sheet.
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MEDICAL PROFESSIONAL INFORMATION NOTICE Document Identification
FRM 021
Page Number
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
TO:
1 of 1
The Attending Physician
Date: …………….................. Dear Medical Professional, RE:
Employee Name
: ……………………………………………
Occupation
: ……………………………………………
Belterra Corporation has a policy to support recovery after illness or injury, where it is appropriate, by gradually introducing the employee back into the work environment. Our Suitable Employment Program enables employees with injuries or illnesses to perform modified duties and / or modified hours of work without sacrificing their safety or well-being until they are able to return to their full regular duties. Attached for your review is the Physical Demand Analysis or Job Description of this employee’s regular job duties. Please advise us as to what aspects of the job our employee can safely perform and an estimated time of recovery. If this job is not appropriate, we request that you complete the “Physicians Physical Assessment Report” informing us of our employee’s current capabilities and estimated period of recovery. Should there be any costs associated with providing this information, the responsibility of payment lies with the Company. Thank you for your co-operation. Your truly
JOTIKA CHAND Corporate Health & Safety and Injury Management Coordinator
1609 Derwent Way Delta, B.C. V3M 6K8 (M) (604) 540 0044 | (P) (604) 549 6056 (f) (604) 549.6059 (e) jchand@belterra.ca | Belterra Corporation |www.belterra.ca
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IM/RTW – PHYSICIANS PHYSICAL ASSESSMENT FORM Document Identification
FRM 022
Page Number
1 of 2
Document Creation Date
June 30, 2014
Implementation Date September 1, 2014
IM/RTW – Physicians Physical Assessment Report Employees Name:
Date:
Is employee fit for regular duties as per enclosed Physical Demands Analysis?
______ □ Yes
□ No
If NO, the employee is medically able to work with limitations or restrictions as of The approximate duration of the limitations/restrictions is felt to be: □
Days
□ <2 Days
□ 2 to 6 Weeks
□ 6 Weeks to 3 Months
Activities – Physical Demands Worker able to perform the following duties: Lift or carry up to 4.5Kg/10lbs Lift or carry up to 9.1Kg/20lbs Lift or carry up to 23Kg/50lbs Lift or carry up to 45Kg/100lbs Worker able to perform the following demands: Push or pull 23Kg/50lbs
Yes
No
Yes
No
Yes
No
Yes
No
Any other restrictions or limitations
Push or pull 45Kg/100lbs Push or pull 45+Kg/100+lbs Worker able to perform the following demands: Be able to climb ladders Use stairways Operate self powered equipment Work standing Work seated Or combination Worker able to walk: 15 Meters/50 feet 90Meters/300 feet Longer distances on even surfaces Longer distances on uneven surfaces Other
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Document Identification
FRM 022
Page Number
2 of 2
Document Creation Date
June 30, 2014
Implementation Date September 1, 2014
Additional Activities: Conditions and Demands Environmental Conditions □ Hot □ Dry □ Noise
Restrictions
Limitations
□ Cold □ Humid
Environmental Conditions Congested Area
Restrictions
Limitations
Moving Objects
□ Vibration
Exposure to chemicals
Electromagnetic
Fumes / Vapors / Gases
Others (please specify) DEFINITIONS Restrictions
Limitations
This patient is advised not to perform this activity in any capacity
This patient is able to perform the activity in a reduced capacity. For example, the patient is not able to perform the job with the usual speed, strength or number of repetitions, or for the usual duration
Psychological Mental Demands Conditions Thinking / Reasoning Perform complex or varied tasks Perform simple and repetitive tasks Working under pressure or deadlines Working alone Alertness Critical decision - making Interpersonal contact Working at heights Working under-ground Others (please specify)
Restrictions
Limitations
N/A
Please provide necessary details about any restrictions or limitations you have identified. It is not necessary to provide a diagnosis or treatment information.
Physicians Name: _________________________________ Signature: ______________________________
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MEDICAL RELEASE FORM Document Identification
FRM 023
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Consent to release Medical Information
Date: _______________________________
Healthcare Provider:
_______________________________
This letter authorizes any physician and/or other medical practitioner to release medical information/records related to the injury for the purpose of enabling my employer to develop a rehabilitation plan. The information is to be released to Belterra Corporate Health & Safety & Injury Management Coordinator or its alternate (Corey Pickering) on the Company’s behalf. I understand that I can rescind this release of information at any time, by written notice to my employer and health care provider, except where action has taken place in reliance upon this authorization.
Dated this _________ day of ______________________ in ___________________________
__________________________________ Employee’s Name (Print)
Belterra Corporation – Safety Manual
______________________________ Employee’s Signature
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INJURY MANAGEMENT & RETURN TO WORK – PHYSICAL DEMAND ANALYSIS –PDA Document Identification
FRM 024
Page Number
1 of 2
Document Creation Date
June 30, 2014
Implementation Date September 1, 2014
Physical Demand Analysis (to be completed by the supervisor or Branch Safety Representative, Injured Employee, & JHSC member)
Position/Task:
Dept./Division:
Hours of work per week: Completed by: Completed by:
Date completed: Title: Title:
Completed by:
Title:
1. In an 8-hour day, the Employee must, intermittently or constantly: (mark one for each activity)
2. Job Requirements: Squatting Bending Kneeling Reaching Twisting/Crawling Ladder Work Stair Climbing Walking on rough ground Exposure to change of temp. or humidity Exposure to dust fumes/gases Being near moving equipment Working from height
0 1 Sit
2 3 4 5 6 7 8 hours
Stand
hours
Walk
hours
Drive
hours
3. The Job requires lifting:
4. The Job requires carrying:
Never Occasional Frequent
Never Occasional Frequent
Continuous Up to 10 lbs. (4.5 kg)
Continuous Up to 10 lbs. (4.5 kg)
11 to 24 lbs. (5 to 11 kg)
11 to 24 lbs. (5 to 11 kg)
25 to 34 lbs. (12 to 15 kg)
25 to 34 lbs. (12 to 15 kg)
35 to 50 lbs. (16 to 23 kg)
35 to 50 lbs. (16 to 23 kg)
51 to 74 lbs. (24 to 32 kg)
51 to 74 lbs. (24 to 32 kg)
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Doc ID: CHSM-BEL-2017
Page 480 of 538
Document Identification
FRM 024
Page Number
2 of 2
Document Creation Date
June 30, 2014
Implementation Date September 1, 2014
75 to 100 lbs. (33 to 45 kg)
75 to 100 lbs. (33 to 45 kg)
Above 100 lbs. (45 kg)
Above 100 lbs. (45 kg)
5. The Job requires pushing:
6. The Job requires pulling:
Never Occasional Frequent Continuous
Never Occasional Frequent Continuous
Up to 10 lbs. (4.5 kg)
Up to 10 lbs. (4.5 kg)
11 to 24 lbs. (5 to 11 kg)
11 to 24 lbs. (5 to 11 kg)
25 to 34 lbs. (12 to 15 kg)
25 to 34 lbs. (12 to 15 kg)
35 to 50 lbs. (16 to 23 kg)
35 to 50 lbs. (16 to 23 kg)
51 to 74 lbs. (24 to 32 kg)
51 to 74 lbs. (24 to 32 kg)
75 to 100 lbs. (33 to 45 kg)
75 to 100 lbs. (33 to 45 kg)
Above 100 lbs. (45 kg)
Above 100 lbs. (45 kg)
7.0 The Job requires use of hands for:
8.0 The Job requires use of feet for:
Right
Left
Both
Power Grip Speed Work Precision Piecework
Right
Both
Repetitive movement
9. Tools and weight: Type: Type: 10.0
Left
Weight: Weight:
Other aspects and demands of the job not listed:
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 481 of 538
REASONABLE CAUSE AND POST INCIDENT DRUG AND ALCOHOL TESTING REFERRAL CHECKLIST Document Identification
FRM 025
Page Number
1 of 2
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
To establish reasonable grounds to proceed with Drug and Alcohol testing, it is not necessary to have a majority of the questions ticked-off as “yes”. This checklist is simply a tool to help assess the situation. The basic question is, given the situation, “Are there reasonable grounds (based on the actions, appearance or conduct of the employee while on duty) to indicate the use of Drugs and/or Alcohol?”. Where practicable, the Supervisor will engage a Human Resources representative or a second Supervisor on site to confirm the assessment of the Employee’s actions, appearance, and conduct. Question Ye No Question Ye No s s Smell of Alcohol on breath of Employee □ □ Presence of substances with: Speech: Appearance to Drugs □ □ Slurred □ □ Drug Paraphernalia □ □ Confused □ □ Smell of marijuana □ □ Fragmented □ □ Changes in appearance after lunch / □ □ break Slow □ □ Weariness / fatigue / exhaustion □ □ Unusually soft □ □ Deteriorating physical appearance □ □ Unusually loud □ □ Yawning excessively □ □ Disorientation: Is the employee confused about? Blank stare or expression □ □ Where he/ she is □ □ Sudden and/or unpredictable change in □ □ energy What day is it □ □ Unusually energetic □ □ What time it is □ □ Shaking or trembling of hands □ □ Apparent inability to focus on work □ □ Sunglasses worn at inappropriate times □ □ Unusual or unexplained resistance to Seen congregating with others in remote □ □ authority or refusal to follow reasonable □ areas or areas not usually frequented □ directions Lack of motor coordination □ □ Withdrawal and avoidance of peers □ □ Mood: Complaints from co-workers □ □ Belligerent □ □ Excessive absenteeism, especially □ □ Mondays, Fridays, days before or after Moody □ □ holidays or paydays Ecstatic □ □ Unauthorized or unscheduled absences □ □ More nervous than usual □ □ Prolonged lunch hours □ □ Giddy □ □ Unusually high incidence of colds, flu, □ □ upset stomachs and headaches Skin Color: Pale □ □ Breathing difficulties □ □ Flushed □ □ Unusual sneezing / nasal congestion □ □ Excessive perspiration □ □ Needle marks on arms □ □ Excessive trips to the rest room □ □ Unexplained departures from work or □ □ job area
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Doc ID: CHSM-BEL-2017
Page 482 of 538
Document Identification
FRM 025
Page Number
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Bloodshot eyes Dilated pupils Pinpoint pupils Traces of Alcohol in any containers Confession of that Employee: Was drinking Alcohol Ingested Drugs Confirmation by other employees First Reviewing Person Full Name:
□ □
□ □
□ □
□ □
□ □ □
□ □ □
Tardiness More than average number of job related injuries, mistakes or accidents Decrease in efficiency or productivity Careless operation of equipment Careless performance of job Other signs or explanations: Explain:
□ □
□ □
□ □ □ □
□ □ □ □
Second Reviewing Person Full Name:
Sign:
Sign:
Date:
Date:
Belterra Corporation – Safety Manual
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Doc ID: CHSM-BEL-2017
Page 483 of 538
REASONABLE CAUSE DRUG AND ALCOHOL TESTING REFERRAL FORM Document Identification
FRM 026
Page Number
1 of 1
Document 1st Created
Jan 1, 2013
Implementation Date on Revised Document
Sept 21, 2016
Full name of Employee referred for test: Basis for decision to conduct test: Provide relevant details, dates, times, locations, names of witnesses (if any) and description of events or patterns of behavior justifying a test. attach Reasonable Cause and Post Incident Drug and Alcohol Testing Referral Checklist ( plus any extra pages, if necessary).
First Reviewing Person
Second Reviewing Person
Full Name:
Full Name:
Sign:
Sign:
Date:
Date:
Note: Completed form to be sent to designated human resources representative
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 484 of 538
POST INCIDENT DRUG AND ALCOHOL TESTING REFERRAL FORM Document Identification
FRM 027
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Incident Description:
Fatality
Ye s □
Serious personal injury to an individual
□
□
Environmental spill with significant implications
□
□
Significant loss or damage to property, equipment or vehicles
□
□
Near miss incident that had the potential to cause significant injury or damage
□
□
Other : (explain below)
□
□
This incident resulted in or could have resulted in:
No □
Full name of Employee referred for test: Basis for decision to conduct test: (not automatic decision to test – must be reasonable grounds) Provide relevant details, dates, times, locations, names of witnesses (if any) and description of events or patterns of behavior justifying a test. Please attach Reasonable Cause and Post Incident Drug and Alcohol Testing Referral Checklist ( plus any extra pages, if necessary).
First Reviewing Person
Second Reviewing Person
Full Name:
Full Name:
Sign:
Sign:
Date:
Date:
Note: Completed form to be sent to designated human resources representative
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 485 of 538
DRUG AND ALCOHOL RETURN TO WORK AGREEMENT Document Identification
FRM 028
Page Number
1 of 1
Document 1st Created
Jan 1, 2013
Implementation Date on Revised Document
Oct 15, 2016
I,_____________________________________________ acknowledge that I have tested positive for a Drug or Alcohol or that I have refused to submit to a test in violation of Belterra’s Drug and Alcohol Policy. As a condition of my employment with [Belterra Corporation.] (the “Company”) I am executing this return to work agreement and I promise to abide by its terms. I agree to establish a treatment plan in consultation with Belterra’s Employee and Family Assistance Program (EFAP) services provider and the appropriate substance abuse professionals (SAP’s), and to follow any treatment recommended by them.
I acknowledge and agree that I may, subject to the specific circumstances, be terminated immediately, without further notice or compensation if:
I engage in conduct prohibited by the Policy, I fail to meet with my SAP’s as recommended, I do not comply with the treatment program determined by my SAP’s, I refuse to test for Drugs and/or Alcohol as set out in the Policy, I refuse to test for Drugs and/or Alcohol as determined necessary by my SAP’s.
I hereby give permission to the Company to contact any of my doctor or other SAP’s to confirm:
That my addiction is in remission and that he or she does not have any reason to believe that I would otherwise compromise safety; That I am continuing with and cooperating with all recommended ongoing treatment and that the plan is appropriate to assist me to sustain remission; That my SAP continues to see me on a regular basis and continues to monitor my remission; That my SAP will immediately inform Human Resources if I experience a relapse of the addiction, or if I cease to consult him or her on a regular basis; and If I have not yet returned to work, my SAP may also ask for a prognosis as to the length of time that I will be off work (if any).
This agreement shall constitute my full consent to my SAP’s to provide the above information to the Company.
Dated this _____ day of______________, 201___ located at ______________________________________ EmployeeSignature_______________________________________________________________________ Supervisor
Human Resources Representative
Full Name:
Full Name:
Sign:
Sign:
Date:
Date:
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 486 of 538
DRUG AND ALCOHOL – CONDITIONS OF EMPLOYMENT – POTENTIAL EMPLOYEES Document Identification
FRM 028A
Page Number
1 of 3
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
CONDITIONS FOR EMPLOYMENT – POTENTIAL EMPLOYEES I ___________________________________________, SIN # or DOB: __________________ agree to the below listed conditions of employment and further understand that if I do not meet all the conditions outlined I will not be considered for employment with Belterra Corporation (“Belterra” or the “Company”). 1. I agree to be evaluated by the designated Substance Abuse Professional (SAP) and follow all recommendations provided by the evaluator. 2. I will successfully complete all required treatment, education, and after care as recommended by the SAP. 3. I hereby authorize the Substance Abuse professional appointed by CannAmm OTS to release my substance abuse assessment recommendations to CannAmm OTS and my potential employer, Belterra. I further authorize CannAmm OTS to release pertinent information to the appointed Substance Abuse Professional. This release of information is valid for six months from the date below. 4. I understand that after completion of the SAP’s recommendations I will be required to have a negative Return to Duty (RTD) drug and/or alcohol test* before commencing work with Belterra. 5. I understand that I will have to participate in a follow-up testing program in addition to continuing to comply with the Company’s standard testing program. 6. I _______________________ hereby authorize the SAP to release the recommendations of my evaluation to CannAmm Occupational Testing Services and to my potential employer, Belterra. 7. I understand that I must not drive, perform safety-sensitive duties or operate heavy equipment for the Company until a negative drug and/or alcohol test is reported to the Company.
I understand I am fully responsible for the cost of this service. Employee Phone: __________________________ Employee Mailing Address: _________________________________________ _________________________________________ _________________________________________
Employee: I accept these conditions
Company Representative Signature
Employee: I do not accept these conditions.
Company Representative Signature
Date
Date
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 487 of 538
Document Identification
FRM 025A
Page Number
2 OF 3
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
RETURN-TO DUTY SERVICES INFORMATION FOR EMPLOYEES WHAT TO EXPECT PRIOR TO MEETING WITH THE SAP/SAE 1. By signing the “Condition of Employment” form, you agree to a face-to-face substance abuse assessment and to comply with all resulting recommendations, if any, before you are eligible to return to work.
2. When the document, which includes a consent to release information, is signed by you and your potential employer/union, and is received by CannAmm. a. you will be contacted by CannAmm staff to verify your location and contact information b. a referral will be made to a Substance Abuse Professional (SAE/SAP) who is experienced and qualified in assessing individuals who have tested non-negative or admitted having a problem with drugs and/or alcohol 3. The SAE/SAP will contact you to schedule an appointment to complete a substance abuse assessment, and will send his/her report to CannAmm. PLEASE MAKE YOURSELF AVAILABLE TO RECEIVE THIS CALL.
CannAmm adheres to COAA best practice as well as USDOT regulations for providing a Safe Workplace RESPONSIBILITIES AND FUNCTION OF THE SAP/SAE ARE 1. To determine if a Substance Use Disorder is present and if so, make recommendations to assist the individual treat his/her disorder through education, counselling and/or treatment. Generally the assessment is completed by gathering a bio-psycho-social history, substance use history, details of previous treatments and/or interventions as well as administering standardized assessment screening tools (questionnaires).
2. To be objective and impartial with their only interest being safety in the workplace and for the public as well as ultimately enhancing good health for the employee.
WHAT TO EXPECT AFTER THE SAP/SAE ASSESSMENT 1. Based on your interviews and test scores, the SAE/SAP will determine if a substance use disorder is present and if so, make appropriate recommendations.
2. A comprehensive report will be sent to CannAmm OTS for review by a qualified staff SAE/SAP.
NOTE: USDOT require that reports be sent directly to the potential employer. A copy is sent to CannAmm OTS. Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 488 of 538
Document Identification
FRM 025A
Page Number
3 OF 3
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
3. Depending on your company/potential employer’s policies and procedures, the SAE/SAP may or may not review the recommendations with you. If not, this will be done by CannAmm’s staff SAE/SAP or a potential employer’s representative.
4. Recommendations may result either in eligibility to return to work or referral to a wide range of programs or services. The recommendations, which may be completed concurrent with return to work or prior to returning to work, will be forwarded to your potential employer.
5. If there are recommendations to be completed, your potential employer may be asked if they wish to enroll you in a Monitoring Program. A separate agreement called "Monitoring Program Authorization" will be sent with our report for you and your potential employer to sign.
6. Written verification of completion of recommendations will be required.
ELIGIBLE TO RETURN TO DUTY
Once recommendations, if any, are completed you may be eligible to return to work. At the discretion of your potential employer, you will be required to provide a Medical Review Officer (MRO) verified negative return-to-duty test scheduled by your potential employer/company. FOLLOW-UP TESTING
Once an MRO negative return-to-duty test is confirmed, CannAmm will send your Potential employer a suggested follow-up testing program as per the SAP/SAE recommendations. NOTE: USDOT regulations require a minimum of 6 follow-up tests FOR FURTHER INFORMATION PLEASE CONTACT RETURN-TO-DUTY SERVICES 800-440-0023 EXT 77531 OR 77530
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Doc ID: CHSM-BEL-2017
Page 489 of 538
DRUG AND ALCOHOL CONDITIONS OF EMPLOYMENT – CURRENT EMPLOYEES Document Identification
FRM 028B
Page Number
1 of 2
Document 1st Created
Jan 1, 2013
Implementation Date on Revised Document
Oct 15, 2016
I ___________________________________________, SIN # or DOB: __________________ agree to the below listed conditions of employment and further understand that if I do not meet all the conditions outlined I will not be considered for further employment with Belterra Corporation (“Belterra” or the “Company”). 7. I agree to be evaluated by the designated Substance Abuse Professional (SAP) and follow all
recommendations provided by the evaluator. 8. I will successfully complete all required treatment, education, and after care as recommended by
the SAP. 9. I hereby authorize the Substance Abuse professional appointed by CannAmm OTS to release my
substance abuse assessment recommendations to CannAmm OTS and my employer, Belterra. I further authorize CannAmm OTS to release pertinent information to the appointed Substance Abuse Professional. This release of information is valid for six months from the date below. 10. I understand that after completion of the SAP’s recommendations I will be required to have a
negative Return to Duty (RTD) drug and/or alcohol test* before returning to work with Belterra. 11. I understand that I will have to participate in a follow-up testing program in addition to continuing to
comply with the Company’s standard testing program. 12. I _______________________ hereby authorize the SAP to release the recommendations of my
evaluation to CannAmm Occupational Testing Services and to my employer, Belterra. 13. I understand that I must not drive, perform safety-sensitive duties or operate heavy equipment for
the Company until a negative drug and/or alcohol test is reported to the Company.
I understand I am responsible for the cost of this service. Employee Phone: __________________________
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 490 of 538
Document Identification
FRM 025B
Page Number
2 OF 2
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Employee Mailing Address: _________________________________________ _________________________________________ _________________________________________
Employee: I accept these conditions
Company Representative Signature
Employee: I do not accept these conditions.
Company Representative Signature
Union Representative Signature (if applicable)
Belterra Corporation – Safety Manual
Date
Doc ID: CHSM-BEL-2017
Page 491 of 538
CONFINED SPACE MONITORING AND ENTRY / EXIT LOG Document Identification
FRM 029
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
May be used in conjunction with Confined Space Entry Permit Date: Name of Safety Watch: Work Order #:
Name of Entry Supervisor:
Atmospheric Testing Type of Monitor: Permissible levels
Location
Time
Last Calibrated: < 2.0 19.5 - 23 < 25 Methane % of Carbon % of Lower Monoxide Oxygen Explosive (ppm) Limit
< 10 Hydrogen Sulpfide (ppm)
Initials
Time in
Time Out
Entry / Exit of Authorized Entrants Name
Time in
Belterra Corporation – Safety Manual
Time Out
Time in
Time Out
Doc ID: CHSM-BEL-2017
Page 492 of 538
CONFINED SPACE ENTRY PLAN Document Identification
FRM 030
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
List Scheduled Work Dates: Describe purpose or scope of job: Prime Contractor: (if applicable) Name of Company Coordination Document # : (attach) Control of Confined Space Hazards identified in Field Level Hazard Assessment Hazard Description:
Plan to Eliminate / Control:
Assigned Responsible Employee:
Description:
Assigned Responsible Employee:
Planning Items and Considerations: Isolation and Lockout Entrants CSE duties: Preventing Unauthorized Entry Entering and Exiting Attendant Duties Atmospheric Testing Rescue Ventilation and / or Purging Location of Equipment Other Authorized Safety Watch Attendants Name:
Name:
Name: Name: Authorized Entrants / Workers – ( List may be substituted by Confined Space Monitoring and Entry /Exit Log if hazardous environment present) Name: Name: Name: Acknowledgments Prepared by: Dated: Prime Contractor Name: Dated: Belterra Corporation – Safety Manual
Name: Sign: Sign:
Doc ID: CHSM-BEL-2017
Page 493 of 538
CONFINED SPACE ENTRY PERMIT Document Identification
FRM 031
Page Number
1 of 2
Document 1st Created
Jan 1, 2013
Implementation Date on Revised Document
Feb 10th 2015
May be used in conjunction with Confined Space Monitoring and Entry / Exit Log General Information Space to be entered: Purpose of entry: Location: Duration of permit: Permit Confined Space Hazards Oxygen Deficiency Airborne Dust Electrical Shock Entrapment Materials Harmful to Oxygen Enrichment Mechanical Hazards Skin Other: Preparation for Entry Notification of affected departments: List: Isolation Methods: Lockout Blanking Signage Barriers Other: Personnel Awareness: Pre-entry briefing Notify area workers / contractors Other: Additional permits required: Hot work Line breaking Other: Equipment Required for Entry and Work Equipment required for entry or work: CSA Approved Boots Gloves Helmets Respiratory Atmospheric Tester Radio Rescue Equipment Other: Communication Procedures Communication Procedures: Emergency Service Primary Emergency Services Contact: Method: Secondary Emergency Services - Contact: Method: Authorized Safety Watch Attendants Name:
Phone: Phone:
Name:
Name: Name: Authorized Entrants / Workers – ( List may be substituted by Confined Space Monitoring and Entry /Exit Log if hazardous environment present) Name: Name: Name:
Name:
Name: Name: Authorization by Entry Supervisors I certify that all precautions have been taken and necessary equipment is provided for safe entry and work in this confined space: Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 494 of 538
Document Identification
FRM 025B
Document 1st Created
Jan 1, 2013 Implementation Date on Revised Document
Name: Date: Time: Name: Date: Time: Name: Date: Time: Cancellation / Termination by Entry Supervisor Name: Date: Time:
Belterra Corporation – Safety Manual
2 OF 2
Page Number
Jan 1, 2015
Signature: Signature: Signature:
Signature:
Doc ID: CHSM-BEL-2017
Page 495 of 538
WORKERS RIGHT TO REFUSE NOTIFICATION TO EMPLOYER Document Identification
FRM 032
Page Number
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
Name:
Location:
Telephone:
Cellular:
1 of 1
Description of notification: ______________________________________________________ _____________________________________________________________________________ When completing this statement, be sure to include all events and factors that led to this notification. Include actions taken during and after. Please print clearly. Use the back of this form for recording additional information if required. Statement:
Signature: ________________________________________
Date: _____________________
Office Use Only Date Received: _____________________________________________________________________________ Received By: ______________________________________________________________________________ Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 496 of 538
EMPLOYER RESPONSE TO WORKER RIGHT TO REFUSE NOTIFICATION Document Identification
FRM 029
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date January 1, 2013
This document must be accompanied by a completed Workers Right to Refuse Notification to Employer Form Reported by:
Occupation:
Reported to:
Position:
Date reported:
Location:
Description of notification: Description of activities leading up to notification:
What factors contributed to the notification:
What is the probability of recurrence:
□ Frequent
□ Occasional
□ Rare
What actions have or will be taken:
Investigating manager:
Date:
File closed by:
Date:
Management signature:
Date:
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
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VULCANIZER LEVEL 2 INSPECTION FORM Document Identification
FRM 034
Page Number
1 of 1
Document 1st Created
Jan 1, 2013
Implementation Date on Revised Document
Oct 15 2017
Vulcanizer ID:
Date:
1. Clean & Lubricate: Task: Clean vulcanizer of dirt & debris
Done?
Wire brush pressure bolts
Task Clean control box of dirt & debris
Done?
Spray lubricant on pressure bolts
2. Perform Level 1 Visual Inspection: Visually Inspect: Pressure bolts, pins & retainer clips for wear & cracks All visible welds for cracks
Done?
Pass/Fail?
Description of Damage & Repair Required:
Pass/Fail?
Description of Damage & Repair Required:
Air lines & connectors for damage Electrical cords & connections for damage Pressure gauges for damage
Control box & Controls for damage
3. Perform a Structural Inspection: Visually Inspect for wear: Frame/Beams Platens Tins Airbag (if accessible)
Done?
4. Perform an Operational Inspection with a Test Belt: Task Power up press & Inspect Indicator lights for correct operation Pressure test at maximum press PSI Heat platens to target operating temperature
Test Conditions: N/A
N/A
Test PSI:
PSI after 5 minutes:
Target temp:
Time to reach temp:
N/A
N/A
Test cooling system for leaks
Pass/Fail?
Repairs Required:
If cracks, deformation, cuts or damage(s) are identified on any components: 1. Tag component/vulcanizer out of service and place in quarantine area; 2. Document damage on this form and report to service manager/branch manager; 3. Record repair on the QF35a once completed. Inspection Done By:
Belterra Corporation – Safety Manual
Confirmed By Manager:____________________________
Doc ID: CHSM-BEL-2017
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RETURN TO WORK PLAN – PROGRESS REPORT Document Identification
FRM 035
Page Number
1 of 1
Document Creation Date
January 1, 2013
Implementation Date 000
Document Obsolete as of September 30th 2014
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Worker Training Checklist Document Identification
FRM 036
Page Number
Document Creation Date
June 30, 2014
Implementation Date September 30, 2014
Employee Name:
Position:
Branch Location:
Hiring Date:
Job Title
Course Title
All Employees
Topics as per FRM 001 ISO Training Environmental Training
Training Required Y (√) N (X)
1 of 4
Employee Initial to Confirm training
Training Date
√ √ √
-Power Point Presentation - sharepoint
Ergonomics
√
-Video = Ergonomics awareness – for employees and supervisors
Workplace Violence, Bullying & Harassment – measure to reduce the risk of violence in the workplace and procedures for dealing with violent situations
√
-Video on “Belterra’s workplace violence Bullying & Harassment Training”
AODA Inclusive Customer Service & Accessibility (required for employees in Ontario only)
-PowerPoint presentation – share-point Drug and Alcohol – Advanced level.
√
√
Video in share-point
Technicians: Field, Shop & Warehouse
Continued on Page 2
* Personal Protective Equipment – job specific, use & maintenance, and fit testing where applicable: o o o o o o o o
√
Fall protection Respirator Protection & Fit testing Safety glasses, goggles, or face shield Hearing protection & hearing tests Head protection (hard hats) Foot protection Clothing (coveralls) High visibility & distinguished apparel
Video trainings titled as : - PPE – an overview of the Basics - Fall Protection Basics - Respirator fit testing NISOH Standards - Respirator training
* Hand / Knife Safety
√
Video–IMA finger & hand safety -Self-retracting blade safety knife
* Confined Space
√
Video – confined space deadly space
* Working at Heights
√
-SEL 020 – Working at heights program
* Electrical Safety
√
-Video – Electrical Safety awareness for non-electrical workers
* Ladder Safety.
√
-video – ladder safety
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Document Identification
FRM 036
Page Number
Document Creation Date
June 30, 2014
Implementation Date September 30, 2014
* Slips, Trips & Falls
2 of 4
√
- Video – slips, trips & falls
* Lockout and Tagout
√
- Video – lockout tagout safety procedures
* Machine Guarding:
√
- Video – Machine guarding
* Housekeeping
√
CSTS (Construction Safety Training System)
√
Online training – information in share-point
* Not required if the employee has a valid CSTS
√
(09) certification
TDG (Transportation of Dangerous Goods)
√
Online training – Danatec – information in share-point
Technicians: Field and Warehouse / Shop
Welding – Safe Job Procedures (SJP-020)
√
Working with Conveyor Belts:
√
o Belt punching and custom work – SJP-024 o Belt slitting – SJP - 017 o Pulley/Belt lagging – SJP - 014 o Belt splicing, vulcanizing etc. – SJP - 023
Working with Hoses: Continuation from page 1
√
o Hose cutting – SJP-018 o Hose crimping – SJP-019 o Hose testing – SJP-016
Defense Driving – Video presentation
√
-Video – It’s all about attitude
Vulcanizer Operation
√
ISO Document – PR -14 Vulcanizer Training and Operating Procedure
FLHA (Field Level Hazard Assessment)
√
-FRM 004
WHMIS – Advanced Version:
√
o Hazardous materials used in the plant o Purpose and significance of hazard information on product labels o Location, purpose & significance of SDS’s Procedure for emergencies involving hazardous materials, including cleanup of spills. Video – Belterra Corporation DFX
Lift Certificate (for all lift operators) o Forklift operation (counter-balance, standup, Scissors Lift o Aerial Working Platform (AWP)
Boom lift External Training
Any other training identified by the Safety Representative, Branch Manager, or HR Department H2S Alive -External or online training
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Document Identification
FRM 036
Page Number
Document Creation Date
June 30, 2014
Implementation Date September 30, 2014
Joint Health & Safety Committee Members, Safety Representative s
Review SEL 005 – Workplace Hazard Assessment & Control Review SEL 009 – Safety Inspections Program
√
Review SEL 010 – Investigations and Reporting
√
3 of 4
√
Program
Personal Information Privacy Training –advanced
√
Power point presentation – in share-point
Review SEL 013 – Safety Committee &
√
Representatives
First Aid Attendant
Any other training identified by the Safety Representative, Branch Manager, or HR Department First Aid Certification as required at branch level
√
√
(e.g. level 1, 2,or 3) External training
Blood Borne Pathogen Training
√
Video – blood borne pathogen training
Personal Information Privacy Training –advanced
√
Power point presentation – in share-point
Sales Personnel
Any other training identified by the Safety Representative, Branch Manager, or HR Department TDG (Transportation of Dangerous Goods)
Inside & Outside Sales
CASL (Canadian Anti-Span Legislation)
√
√
Online training – Danatec – information in share-point
√
-Document training - sharepoint
√
Defense Driving -Video – It’s all about attitude
Review SEL 005 – Workplace Hazard Assessment & Control Revise FRM 002 – New Site / Project Risk Assessment CSTS (Canadian Safety Training System) Online training – information in share-point
Millwrights, Electricians, Welders
Any other training identified by the Safety Representative, Branch Manager, or HR Department Electrical Safety
√
Video – workplace electrical safety
Hot Work
√
SEL 034 Hot Works Program
Any other training as per provincial / Canadian requirements.
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Document Identification
FRM 036
Page Number
Document Creation Date
June 30, 2014
Implementation Date September 30, 2014
Shift Leaders/ Supervisors, Managers & Management
Documentation Training
4 of 4
√
-Belterra’s recorded Webinar – share-point titled as documentation workshop for supervisors and managers
Due Diligence – for all levels of management group, supervisors, safety representatives & lead hands.
√
-Video training titled as “Due Diligence”
Personal training
Information Privacy Act – Advanced
√
Power point presentation – share-point – PIPA Training
Other Trainings Identified, or as per Customer Requirements, or Mandatory Provincial Training: Job Title Course Title Training Employee Training Required Initial to Date Confirm Y (√) N (X) training H2S Alive
Guidelines: All trainings check marked (√) will be received by respective individuals accordingly. Branch Manager, or its designate will determine if employee needs further trainings that do not have a check mark (√) beside it (in the training required column). These topics will be determined as per employee’s job description, and hazards associated with it. Branch Manager, or its designate will put an “x” for trainings not required by the respective individual. Prior to being placed on a job, an employee must have completed trainings pertaining to the specific tasks, and hazards associated with it; e.g. if worker is to be placed on a job that would require him to lock machines out, then he should go through the LOTO training first. Branch Managers have the responsibility to ensure that proper trainings have been conducted. Supervisors and Safety Representatives are responsible for carrying out the trainings for all employees. Supervisors or designate will be responsible for conducting job specific trainings Following initial training, employee shall be monitored for compliance assistance, and guidance provided with a follow up meeting. This shall occur 30-90 days or sooner, or at the discretion of the Branch Manager. The employee’s supervisor shall follow up with the employee to ensure that the items covered during the training are understood and followed. Belterra Corporation – Safety Manual
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Near Miss Report Document Identification
FRM 037
Name: Description of near miss incident:
Page Number
1 of 1
Date and Time:
Location of Incident:
Details of any damage to equipment or property:
Comments on action to be taken to avoid similar incident:
Reported to:
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Workplace Violence, Bullying & Harassment Complaint Form Document Identification
FRM 038
Page Number
1 of 2
Document Creation Date
June 15, 2013
Implementation Date July 01, 2013
Workplace Violence, Bullying & Harassment Complaint Form This form is to be used to document any claims of violence, bullying and/or harassment, including sexual harassment, which occurs in the workplace. To ensure that all violence, bullying and/or harassment complaints are managed appropriately, effectively, and in accordance with the Company’s policy, violence, bullying and/or harassment complaints, including sexual harassment complaints, will be recorded using this form. Only those individuals authorized to receive such complaints may do so. If needed, guidance can be obtained from Human Resources. Name of Complainant:
Name(s) of individual suspected of violence, bullying and/or harassment (the Respondent):
Location:
Please describe the specific incident of violence, bullying and/or harassment alleged. Describe each incident separately, including the date, time and location. Use additional pages if necessary.
Did anyone witness the alleged violence, bullying and/or harassment? Yes
No
If yes, please provide their name(s): Are there others who may have experienced similar alleged violence and/or harassment by the individual named above? Yes No If yes, please provide their name(s):
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Document Identification
FRM 038
Page Number
2 of 2
Document Creation Date
June 15, 2013
Implementation Date July 01, 2013
Did you tell anyone about your experience after the alleged incident(s)? Yes No If yes, please provide their name(s):
Did you speak to the person(s) named in this report about the alleged violence and/or harassment? Did you tell him/her to stop? Yes No If yes, what was his/her response?
Complainant Signature: ________________________________________ Date: _____________________ Print Name: _________________________________________________ Job Title: ___________________________________________ * I attest that the information I have provided is a true and accurate description of my complaint and that I have not willfully or deliberately made false statements. I understand that BELTERRA CORP. prohibits any individual from retaliating against me for filing a complaint and that I am to notify my immediate supervisor or Branch Manager or RVP or if necessary, the Human Resources Department at the Corporate Head Office, thatAuthorized I am a victim of retaliation. Signature of the Person Receiving Complaint: ____________________________________________ Date: _____________________________ Print Name: ____________________________________________ Job Title: ______________________________________________
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Workplace Violence, Bullying & Harassment Response to Complaint Form Document Identification
FRM 039
Page Number
1 of 2
Document Creation Date
June 15, 2013
Implementation Date July 01, 2013
Workplace Violence, Bullying & Harassment Response to Complaint Form This form is to be used to document any employee responses to claims of violence, bullying and/or harassment, including sexual harassment, which occurs in the workplace. To ensure that all violence, bullying and/or harassment complaints and responses are managed appropriately, effectively, and in accordance with the Company’s policy, employee responses to violence, bullying and/or harassment complaints, including sexual harassment complaints, will be recorded using this form. Only those individuals authorized to receive such responses may do so. If needed, guidance can be obtained from Human Resources. Name of Respondent:
Name of Complainant:
Location:
Date of Response:
Please describe, from your point of view, the specific incident of violence, bullying and/or harassment alleged by the Complainant. Describe each incident separately, including the date, time and location. Use additional pages if necessary.
Did anyone witness the incident alleged by the Complainant? Yes No If yes, please provide their name(s):
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Document Identification
FRM 039
Page Number
2 of 2
Document Creation Date
June 15, 2013
Implementation Date July 01, 2013
Workplace Violence, Bullying & Harassment Response to Complaint Form Was there anyone else involved in the incident(s)? Yes No If yes, please provide their name(s) Did the Complainant speak to you about your behavior or action in the incident(s)? Yes No If yes, what did he/she say and what was your response? What was the intention of your behavior or action in the incident(s)?
Respondent Signature: __________________________________________ Date: _____________________ Print Name: _________________________________________________ Job Title: ___________________________________________ * I attest that the information I have provided is a true and accurate description of my response to the complaint made against me and that I have not willfully or deliberately made false statements. I understand that BELTERRA CORP. prohibits any individual from retaliating against an employee for filing a complaint and that I will be subject to disciplinary action if I make engage in any acts of retaliation against the Complainant and/or the witnesses involved. Signature of the Authorized Person Receiving Response: ______________________________________ Date: _____________________________ Print Name: ____________________________________________ Job Title: ______________________________________________
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WORKPLACE VIOLENCE, BULLYING, & HARASSMENT INVESTIGATION INTERVIEW Document Identification
FRM 040
Page Number
1 of 2
Document Creation Date
June 15, 2013
Implementation Date July 01, 2013
Workplace Violence, Bullying & Harassment Investigation Interview Name of Interviewee:
Name of Investigator:
The Interviewee is the :
Date of Interview:
Complainant
Respondent
Can you provide me with the names of all parties involved in the alleged incident(s)? Witness
Can you describe the events leading up to the incident(s)?
Can you describe the incident(s)? Please describe each incident separately, include the date, time, location, words exchanged between all parties, actions taken by all parties involved and their reactions.
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Document Identification
FRM 040
Page Number
2 of 2
Document Creation Date
June 15, 2013
Implementation Date July 01, 2013
Workplace Violence, Bullying & Harassment Interview Investigation
What factor(s) do you think contributed to the incident(s)?
What do you think is the likelihood of recurrence: Low Reason for rating:
High
Medium
In your opinion, what actions should management take to prevent the occurrence of violence, bullying and/or harassment in the workplace?
Is there anything you would like to share about the incident(s) that we haven’t asked you?
Interviewee signature:
Date:
Investigating manager signature:
Date:
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Workplace Violence, Bullying & Harassment Witness Statement Document Identification
FRM 041
Page Number
1 of 1
Document Creation Date
June 15, 2013
Implementation Date July 01, 2013
Workplace Violence, Bullying & Harassment Witness Statement Name:
Location:
Name of Investigator:
Date of Statement:
Description of the incident, including the date, time, location, and the names of all parties involved. Use additional pages if necessary:
When completing this statement, be sure to include all events and factors that led to this incident. Include actions taken by the Complainant and Respondent during and after the incident and their responses. Please print clearly. Attach all original Witness Statements to the Workplace Violence, Bullying & Harassment Investigation Interview. Use the back of this form for additional information. Statement:
Signature: __________________________________ Date: _____________________
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Workplace Violence, Bullying & Harassment Investigation Evaluation Document Identification
FRM 042
Page Number
1 of 2
Document Creation Date
June 15, 2013
Implementation Date July 01, 2013
Workplace Violence, Bullying & Harassment Investigation Evaluation Name of Complainant:
Name of Investigator:
Name of Respondent:
Date:
Location: Date management received the complaint:
Person interviewed
Date the investigation commenced:
Other people involved (e.g., alleged bully, witnesses)
Belterra Corporation – Safety Manual
Description of the situation (dates, words, actions, etc.) and impact (e.g., humiliated, intimidated)
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Document Identification
FRM 042
Page Number
2 of 2
Document Creation Date
June 15, 2013
Implementation Date July 01, 2013
Based on the investigation, did workplace bullying and harassment occur? Yes No Reason(s) for this conclusion:
The risk of recurrence:
High
Medium
Low
Reason for rating:
Management will make the following improvements in our workplace violence, bullying and harassment preventative measures:
Report prepared by:
Date:
Management signature:
Date:
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Worksite Safety Inspection Report Document Identification
FRM 043
Page Number
1 of 2
Document Obsolete As of April 8th 2016
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Toolbox Meeting Form Document Identification
FRM 044
1 of 1
Page Number
Location:
Number of Crew:
Date:
Conducted By:
Attending:
Review last meeting:
Attendee Signature
New topics:
Suggestions offered:
Actions to be taken:
Date/Time:
By Whom:
Injuries/accidents/ near misses reviewed
Supervisor’s remarks:
Signature:
Belterra Corporation – Safety Manual
Date:
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CRITICAL TASK INVENTORY Document Identification
FRM 045
Page Number
1 of 1
Document Obsolete as of October 15th 2017 Information on SEL 005 – Hazard Identification, Risk Assessment & Control Plan – Section 7.0
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Observation Program (BOP) to prevent unsafe behaviors at work Document Identification
1 2 3 4 5
FRM 046
Page Number
1 of 2
STEP 1: REVIEW THE INTERVENTION PROCESS Observe the worker’s behaviour when performing his/her task. Complete Step 2 of the observation checklist. Review with the employee the behaviours you observed (Good and At risk). Thank the employee for participating. Describe your intervention (Step 3) and follow step number 3
Description of The Intervention:
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Document Identification
FRM 046
Page Number
2 of 2
Document Creation Date
June 15, 2013
Implementation Date July 01, 2013
Task performed:
Person Conducting Observation:
Date:
STEPS TO COMPLETING THE BOP (Belterra Observation Program): 1. Inform the employee that you will be conducting an observation on the tasks being performed by him/her. 2. Observe the worker’s behaviour when performing his/her task. 3. Observation complete – complement the observed on what he/she did right. This reinforces safe work practices. 4. Discuss unsafe work practices and make sure to make this a dialogue and not a lecture. 5. End the conversation on a positive note by complementing other safe work practices observed. 6. Thank the employee and mention that there will be no consequences for any observed unsafe behavior during this training process.
GUIDANCE QUESTIONS THAT YOU COULD ASK THE EMPLOYEE AT THE END OF YOUR OBSERVATION: 1. What is one (1) thing you are going to do to help improve safety today? 2. What is one (1) thing we or your Supervisor can do today to help improve safety? 3. Do you have the right tools & equipment you need to do your job? 4. Do you have any safety concerns? (If the answer is yes, work with the employee to complete a safety concern form)
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BOP - Belterra Observation Program to prevent unsafe behaviors at work Document Identification
FRM 047
Page Number
1 of 2
Document Creation Date
September 15, 2014
Implementation Date September 30, 2014
HEALTH & SAFETY CONCERN FORM This form is to be used by employees who wish to report H&S problem, unsafe work condition or practice, voice H&S concern, or to provide a safety suggestion. Your assistance in informing us about such concern(s) is essential to provide a safer work environment at Belterra. Once completed, hand this form over to your supervisor or the safety representative. Please practice etiquette when filling in the form, i.e. do not blame or attack any individual but address the situation or concern itself. Any frivolous or fraudulent submissions will not be tolerated.
Description of unsafe condition, practice or concern (Include what you believe really caused or will cause the problem or an issue. Attach additional sheet if necessary):
□
Checkmark here if you believe your concern needs immediate review and resolution
Cause(s) or other contributing factors: □ Improper tool □ Improper, or lack of PPE
□ Improper training
□
Lack of tools or equipment
□ Other (please specify):
What do you believe may be the consequence(s) if your concern remains unsolved? □ Damage or loss of machinery, equipment, tools. □ Injury to worker (s) □ Loss of life □ Other (Specify:
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Document Identification
FRM 047
Page Number
2 of 2
Document Creation Date
September 15, 2014
Implementation Date September 30, 2014
Suggestions for Improving Safety:
I do not want my name revealed to anyone other than the supervisor or safety representative □ I do not have any problems revealing my name to Belterra employees □ Employee Name: _________________________________
Date: _________________
Received by (Name of supervisor or safety representative): ______________________________ Designation: ______________________________
Date form received: ______________
Thank you for taking the time to report your concern(s) about safety. Your supervisor or the safety representative will do a follow up, and get back to you in a timely manner.
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Contractor Information, Checklist & Orientation Form Document Identification
FRM 048
Page Number
1 of 2
Document Creation Date
February 02, 2015
Implementation Date June 30, 2015
CONTRACTOR INFORMATION Contractor / Sub Contractor Name: Project Services Planned: Duration of Project Services: Date of Service(s): Contractor’s On-Site Representative: Name: Method(s) of communication:
Signature:
Pager
Cell
On-Site Office
Other:
Belterra Representative Contact Information: Name: Method(s) of communication:
Signature:
Pager
Cell
On-Site Office
Other:
Instructions: Check “yes” when requirements are applicable and arrangements/details have been discussed/ reviewed. Check “no” if not applicable to work area or scope of project/service. Orientation must be completed before work begins. Distribution: Please file at branch level as part of document retention Building Access?
Yes
No
Parking?
Yes
No
Security/Access?
Yes
No
Restricted Area(s)?
Yes
No
6 Work Area Isolation?
Yes
No
7 Welding/Cutting/Open flames? (Review Hot Work/Permit Procedures)
Yes
No
1 2 Emergency Procedures, Signals, Assembly areas?
Yes
No
3 Spill/Leak reporting procedures?
Yes
No
4 SDS’s for all Hazardous materials are available?
Yes
No
5 Restrooms/Lunch Facilities/Storage facilities?
Yes
No
Including but not limited to safe routing and Placement of cords, hoses, equipment, and tools
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Document Identification
FRM 048
Page Number
2 of 2
Document Creation Date
February 02, 2015
Implementation Date June 30, 2015
Hazardous tools to be used: (Power equipment, etc., Compressed gas cylinders? Describe:
Yes
No
Personal protective equipment needed to enter work area? Work in confined space(s) (Program review required)?
Yes Yes
No No
CONTRACTOR SAFETY CHECKLIST & ORIENTATION Lock out/tag out? (Program review required)? Yes No Work area/activities requiring Fall Protection? Yes No Heavy lifting/Hoisting/Rigging? Yes No Work on electrical systems/equipment? Yes No Removal of excess materials/wastes (hazardous or otherwise)? Yes No Ladder(s)/Platform(s)/staging/Lift(s) to be used? Yes No Work effecting fire detection/suppression equipment (alarms/sprinklers/ fire Yes No pump)? Interruption of emergency equipment use/accessibility? (Eyewashes/showers, Yes No Exhaust ventilation, Phone service, Egress routes) Describe potential impacts & accommodations (noise, dust, odors, etc.) associated with the project/work: Comments or other requirements: SIGNATURES The undersigned have reviewed & participated in the contractor safety checklist and orientation concerning hazards in the facilities in which work is to be performed. The opportunity to review Safety Data Sheets (SDS’s) for hazardous materials in work areas has been provided. The scope and schedule of services to be performed have been reviewed and discussed to minimize the potential for accidents, injuries, impacts to the environment, and workplace disruptions & interruptions. Individuals below have received & reviewed information regarding the location of emergency safety equipment as well as the procedures to follow in the event of an emergency evacuation. Name
Belterra Corporation – Safety Manual
Signature
Employer
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FALL PROTECTION EQUIPMENT INSPECTION CHECKLIST Document Identification
FRM 049
Page Number
Document Creation Date
July 30, 2015
Implementation Date April 8, 2016
Document Identification
FRM 049
Page Number
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Doc ID: CHSM-BEL-2017
1 of 2
2 of 2 Page 523 of 538
Document Creation Date
July 30, 2015
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Implementation Date April 8, 2016
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FALL PROTECTION PLAN FORM Document Identification
FRM 050
Page Number
Document Creation Date
June 1, 2015
Implementation Date June 30, 2015
Site Address:
Start Date:
Site Description:
Employer
1 of 3
Work Area:
Tasks:
Site-specific fall hazards (see diagram on page 2 for more details) Max. height (peak):
Max. height (eaves):
Max. height (other):
Roof slope(s), if applicable: Proximity to high voltage power lines: Ground cover/hazards: Other/comments:
Type of fall protection to be used (see definitions on page 3) ❏❏❏Fall arrest ❏
❏Fall restraint
❏Temporary guardrail system
Equipment inspection Item ❏Full body harness ❏Vertical lifelines
Comments
Item ❏Anchors ❏Ladders
❏Lanyards
❏Ladder Hoists
❏Rope grabs
❏Toe-boards
Comments
Prior to accessing the work location ❏First aid attendant/facilities/equipment ❏❏Safety headgear available for all workers
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Document Identification
FRM 050
Page Number
2 of 3
Document Creation Date
June 1, 2015
Implementation Date June 30, 2015
❏❏Bin in place ❏❏Barricades in place ❏❏CSA safety footwear for ground work ❏❏Safety eyewear if nail guns to be used Site Roof Diagram (Include anchor locations)
Ladder setup ❏Set up on a firm, level base ❏❏Set up 4:1 (vertical: horizontal)
❏❏Extends approx. 1 metre (3 feet) past edge of roof ❏❏Secured/tied off
Fall protection system special assembly procedures
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Document Identification
FRM 050
Page Number
3 of 3
Document Creation Date
June 1, 2015
Implementation Date June 30, 2015
Rescue procedures for a fallen worker
Fall protection definitions
Fall restraint means a system to prevent a worker from falling from a work position, or from travelling to an unguarded edge from which the worker could fall.
Fall arrest means a system that will stop a worker’s fall before the worker hits the surface below.
Guardrail means a guard consisting of a top rail 102 cm to 112 cm (40 in. to 44 in.) above the work surface, and an intermediate rail located approximately midway between the underside of the top rail and the top of the toe-board, if one is provided, or the work surface if no toe-board is provided. Notes
Worker sign-off By signing below, I acknowledge that I have reviewed the fall protection requirements and procedures for this site with my supervisor and understand my responsibilities, specifically the requirement to use personal fall protection. Name (Please Print)
Signature
Belterra Corporation – Safety Manual
Company
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HOT WORKS PERMIT Document Identification
FRM 051
Page Number
1 of 3
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
This Hot Work Permit is required for any operations involving open flames or producing heat and/or sparks and when carried out outside of the maintenance shop or instructional areas where Hot Work is routinely performed. This includes, but is not limited to, Braising, Cutting, Grinding, Soldering, and Welding. In An Emergency Call:
Telephone is located at:
Valid only for work described on the permit Permit valid for: Date __________________________________
Time ______
Permit expires: Date ___________________________________
Time _____
Number of Workers ___________________________________ Work Description _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ Work Location _________________________________________________________________________________________________ Shift Supervisor’s Name ______________________________
Belterra Corporation – Safety Manual
Signature ____________________________________
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Document Identification
FRM 051
Page Number
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
Pre- Workout Requirements
2 of 3
Required
No
Done Initial
Required
No
Done Initial
Required
Completed
Initial
Is equipment to be thoroughly steamed? Is equipment to be thoroughly ventilated? Is equipment to be tested for gas to ensure it is gas free? Is equipment isolated and tagged? Is equipment to be inspected to ensure all parts are free from potential hazards? Are atmospheric conditions and wind directions to be checked to ensure safe working conditions? Should fire protection be on hand? Type of Fire Protection required: Is a fire watch needed? Duration of Fire watch is to be _____ Hours or _____ Min Are electrical switches to be locked in the “Off” position? Should special protective equipment be used?
Workout Requirements Area barricaded, roped off, signs posted, fire blankets required? Personal protective equipment adequate? Other workers in area/below communicated with? Hazards Identified/Precautions Emergency crew advised First aid readily available?
Post Workout Requirements Work completed including clean-up Tools and equipment removed from work area?
Where atmospheric tests are required, indicate results of tests: □N/A Oxygen ______________________________________ % Comments ____________________________________ Flammability __________________________________ % Comments ___________________________________ Toxicity ______________________________________ PPM Comments ______________________________________ Signature of tester _____________________________ Date __________________Time ____________________
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Document Identification
FRM 051
Page Number
3 of 3
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
All requirements must be completed before issuing this permit. Permit issuer or designated representative is responsible for checking conditions while work is in progress. Special Precautions / Remarks:
Permit approved and issued by: Name ________________________________
Signature _____________________
Date __________
Name ________________________________
Signature _____________________
Date __________
It is the responsibility of the permit issuer or designate to check conditions during progress of the work. Worker I have read the permit and understand the nature and extent of the work. I agree to comply with all safety precautions. Name ________________________________
Signature _____________________
Date __________
Name ________________________________ Signature _____________________ Completion Yes No Comments Work completed? All safeguards returned to normal? Requirements after work complied with? Verified by Supervisor:
Date __________
Signature: ____________________________
Date: ____________________
Time: ________
MAINTENANCE COPY – to be kept at worksite and returned to workers’ supervisor when job is completed or when permit expires. Records must be filed for 3 years.
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RESPIRATOR FIT TESTING FORM Document Identification
FRM 052
Page Number
1 of 2
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
RESPIRATOR FIT TESTING FORM Employee Name
Date of Test:
Does the worker wear/have: □ Eyeglasses □ Dentures
If yes to any of these, discuss how the respirator seal will be affected. Worker must be clean-shaven where the respirator seals with the face.
□Contact Lenses
Counselling / information provided to worker on eyeglasses, dentures, contact lenses, and facial hair
□ Facial Hair
□Yes
□No
Does theworker have any medical concers about wearing a respirator?
□Yes
□No
If yes, refer worker for a medical assessment.
FIT TESTING PROCEDURES Fit testing must be repeated annually to ensure that a proper face seal is maintained. Check when completed successfully
□ Correct positioning of respirator and strap Adjustment □ Negative or positive user seal check
Qualitative fit testing using:
□ Irritant smoke with HEPA/organic vapor cartridges □ Bitter aerosol with particulate filter □ Isoamyl acetate (banana oil) with organic vapor Cartridges
Qualitative fit testing
□ Saccharin with particulate filter □ Pass □ Fail
RESPIRATOR FIT TESTED BY THE WORKER Fit testing must be done on each make and model of respirator tested by the worker and the results recorded. The worker should also wear all other required PPE such as Belterra Corporation – Safety Manual
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hearing and eye protection, while undergoing the test.
Make
Model
Size
POINTS DISCUSSED WITH THE WORKER □ Respirator selection
□ Respirator Use and Limitations
□ Storage and maintenance parts
□ Where to get replacement
□ Cartridge dating, change frequency, and limitations Fit Test Date:
Next Fit Test Date:
Fit Tested By: (Name and designation) Worker Signature:
Date:
Comments:
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RESPIRATOR INSPECTION CHECKLIST Document Identification
FRM 053
Page Number
1 of 1
Document Creation Date
May 2, 2015
Implementation Date June 30, 2015
Respirator inspection checklist for air-purifying respirators Filtering face-piece Check for:
Holes in the filters Worn-out (torn, no longer elastic) or missing straps Missing or curled valves Folds, creases, or distortion in the face-piece
Air-purifying respirators with replaceable cartridges or filters Check the face-piece for: Dirt Cracks, tears, holes Warped surfaces Broken fittings (for example, strap holders) Cracked, scratched, or loose-fitting lenses (full-face models) The presence of filter seal gaskets (if the respirator has gaskets) Check the head straps for:
Wear and tear Lack of elasticity, knots Broken or faulty buckles
Check the valves for:
Soap residue or dirt on valves or on the valve seat Cracks, tears, hardening, or warps in the valves or the valve seat Missing or damaged valve cover Valves that are curled under the valve seat
Check that the cartridges or filters are:
Made by the same manufacturer as the respirator The correct type for the hazard Fitting securely in the face-piece (threads are not worn) Free from cracks or dents Marked with the date they were put into service
Powered air-purifying respirators (PAPRs) In addition to the previous Condition of battery pack, wires, and connections checklist items, check the: Airflow (does it meet manufacturer’s specifications?) Condition of breathing tube (if respirator has one)
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DANGEROUS GOODS SHIPPING DOCUMENT FOR ROAD TRANSPORT Document Identification
FRM 054
Page Number
1 of 2
Document Creation Date
June 12, 2015
Implementation Date June 30, 2015
CONSIGNOR (SHIPPER)
CONSIGNEE (DESTINATION):
Name: Belterra Corporation
Name:
Address:
Address:
Shipper 24 Hour Phone Number: TRANSPORT UNIT NUMBER:
SHIPPING DATE:
SHIPPERS NUMBER:
REGULATED DANGEROUS GOODS 24 HOURS NUMBER: UN NUMBE R
SHIPPING NAME
1710
Trichloroethylene Mixture
1133
Adhesives, containing a
CLASS
PKG GROUP
Company/ Product Name
III
C320 – White Cement
3
II
E30 / E40. Ethylacctate Adhesive
3
III
Fixol
3
II
R-50 – Cleaning Solvent
6.1
III
UT R-20 Hardener
1593
Flammable Liquid, Toxic, NOS (Methanol) Flammable liquid, n.o.s. (n-Heptane, Acetone) Dichloromethane, mixture
1193
Methyl Ethyl Ketone
3
II
Methyl Ethyl Ketone
1133
Adhesive
3
II
Plastopang – Adhesive
1133
ADHESIVES containing flammable liquid
3
II
1133
Adhesives, containing a flammable liquid (Cyclohexane, Ethyl Acetate)
3
II
1993
Belterra Corporation – Safety Manual
√ What is Being Shipped
6.1
flammable liquid (Ethyl Acetate)
1992
CANUTEC – 613-996-6666 Total Quantity (KG or L)
Polycol A – Adhesive
SC 4000 Cement
Doc ID: CHSM-BEL-2017
Page 534 of 538
Document Identification
FRM 054
Page Number
2 of 2
Document Creation Date
June 12, 2015
Implementation Date June 30, 2015
6.1
III
SC 2000 Cement
3
II
6.1
III
Pr-200 Readi Fast metal Primer HS-T – Adhesive
Touluene
3
II
Toluene
1993
Flammable liquid, n.o.s (ethylacetate)
3
III
Ultrabond G19 Part A
UN NUMBE R
SHIPPING NAME
CLASS
PKG GROUP
2924
Flammable liquid, corrosive, n.o.s. ( Toluene , 2,4,6Tri(dimethylaminomethyl)phen ol )
1133
Adhesive, NOI.NMFC 4620 Sub5
1710
Trichloroethylene Mixture
1263
Paint
1710
Trichloroethylene Mixture
1294
Company/ Product Name
√ What is Being Shipped
3 (8)
II
Ultrabond G19 - Part B
3
III
M750C – Rubber Solvent Cement Mixture
Total Quantity (KG or L)
I hereby declare that the contents of this consignment are fully and accurately described above by the proper shipping name, are properly classified and packaged, have dangerous goods safety marks properly affixed or displayed on them, and are in all respects in proper condition for transport according to the Transportation of Dangerous Goods Regulations.
______________________________________ Shippers Name (Please Print)
Special Instructions:
NON-REGULATED GOODS PACKAGES
DESCRIPTION OF ARTICLES
WEIGHT
GOODS RECEIVED IN GOOD ORDER: DRIVER’S SIGNATURE: __________________ DRIVER’S NUMBER: ____________
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 535 of 538
DRIVER SAFETY CHECKLIST Document Identification
FRM 055
Page Number
Document Creation Date
February 20, 2016
Implementation Date March 30, 2016
Date:
Employee Name:
Vehicle #:
Odometer Reading:
Exterior Inspection (360o Walk Around):
1 of 2
Yes
No
Comments
Yes
No
Comments
Yes
No
Comments
Yes
No
Comments
Is there loose debris on the truck bed? Is load properly covered and/or secured; devices and attachment points are adequate strength and undamaged? Doors open and close securely Are all four tires properly inflated by gauge? Psi ___________ Is tire tread depth and tread wear acceptable? Fuel system – Cap and tank are secure with no leaks or drips? Is a spare tire available, inflated, and a jack system available? Glass and mirrors – no cracks, chips, breaks, damage or misalignment such that driver does not have required view. Does the exhaust system have any leaks?
Interior Inspection: Is the vehicle registration & insurance easily accessible? Are safety belts working properly; does the driver seat hold set position? Is there a first aid kit, fire extinguisher, and triangle kit available? Is there an emergency reporting kit available? Are the heaters & defrosters working properly?
Operating Inspection: Are the headlights, taillights, and brake lights working? Do the turn signals and back-up lights work? Is the horn working? Is the parking brake working? Does the steering wheel “free Play” within stated limits?
Under-the-Hood Inspection: Is the engine oil within range? Is the power steering fluid within range? Is the brake fluid within proper levels? Is the transmission fluid within range and a reddish color? Is the coolant within proper levels? Do all belts appear in good condition?
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 536 of 538
Document Identification
FRM 055
Page Number
Document Creation Date
February 20, 2016
Implementation Date March 30, 2016
MISCELLANEOUS:
Yes
No
2 of 2
Comments
Are you carrying any dangerous goods? Are dangerous goods requirements met? Is the vehicle in general not damaged or deteriorated that may affect safe operation?
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 537 of 538
CIRCUMVENTION OF LOCKOUT TAGOUT Document Identification
FRM 055
Page Number
1 of 2
Document Creation Date
April 5, 2016
Implementation Date
April 8, 2016
Owner of Lock:
Date:
Color of Lock:
Equipment Locked Out:
To remove the lock, the following must be complete: 1. Discuss with issuing authorized individual, and responsible supervisor the need to remove the lock. All must be in agreement before the lock is removed. 2. Check if lock owner is not available. If yes, then have the owner remove their lock. If not, attempt to contact the owner. If receive OK to remove the lock, then remove the lock and complete this form. 3. If unable to contact the lock owner, proceed to step 4. 4. Notify the branch manager or designate. Supervisor or designate must inform worker (s) of lock removal before they start work the following shift. 5. Remove lock with witness. Complete form. Obtain signatures and return form to branch manager. Is Person Available?
Yes
No
Time:
If No, then Call Person at Home (Mandatory) Was contact made with the person?
Time: No
Time:
If No, then supervisor/lead-hand/designate to inform branch manager or designate of lock removal (Mandatory) Comments:
Time:
Person who removed the lock Designation Signature Date of Lock Removal
Yes
Witness to lock removal Designation Signature Date of Lock removal
Signatures to acknowledge circumvention of lockout had taken place: Branch Manager Name Branch Manager Signature JHSC Worker Rep Signature
Branch Managers Signature JHSC Worker Rep Name Date:
The completed documents must be retained for two years.
Belterra Corporation – Safety Manual
Doc ID: CHSM-BEL-2017
Page 538 of 538
