Navigating New Waters Cape Henry Collegiate’s Return to Campus Plan 2020-2021
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Navigating New Waters Cape Henry Collegiate’s Return to Campus Plan
Despite the current challenges presented by COVID-19, Cape Henry Collegiate remains committed to knowing, valuing, and challenging each student, building a diverse and inclusive community, and graduating independent thinkers and globally aware citizens. At this time, we also embrace flexibility and innovation as we seek to provide a safe learning environment for our students.
As we prepare to return to campus, we are driven by a belief that students learn best when they are surrounded by peers and in the presence of caring adults. Relationships form the foundation upon which the best learning takes place.
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Principles of Reopening In order to safely and effectively reopen campus, Cape Henry Collegiate has developed new guidelines and procedures for our community. Our day-to-day life on campus will be different. Yet, it will still bring young people and teachers together in partnership to learn and to develop a strong and supportive community. It will still be rewarding, fun, engaging, and full of Dolphin spirit and pride. It will be a strong bridge to get us through this time. The following are our principles for reopening campus:
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Provide for the health and safety of students, faculty, and staff by using multiple, layered mitigation strategies to decrease the chances of COVID-19 affecting our campus
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Offer challenging and engaging daily instruction that continues to foster the educational growth of our students and the academic community at CHC
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Attend to the social and emotional wellbeing of our students
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Remain committed to building a strong sense of community
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Comply with guidelines from the Centers for Disease Control (CDC), Virginia Department of Health Services (VDHS) and Virginia Beach Health Department
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2020-2021 Calendar First Days of School and Calendar Adjustments GRADUAL REOPENING On Wednesday, August 26, we will launch “Wave One” of our gradual return to campus by bringing students in Prekindergarten-Grade 6 to campus for in-person instruction. Meanwhile, our students in Grades 7-12 will begin classes remotely via Zoom. It is our intention to have every student back on campus as quickly as possible. Yet, we believe that adopting a gradual approach allows us to reopen in a safe and focused manner. We anticipate approximately 10-14 days between wave starts. We are hopeful to bring back “Wave Two” of students shortly after Labor Day and will make an announcement prior to the holiday weekend.
PRE-OPENING DATES TO NOTE: Monday, August 24 New Student Orientation via Zoom: To help our new families with back-to-school logistics and provide an overview of division-specific schedules and expectations, we ask all families to register for the appropriate orientation:
9:00 a.m.
New Lower School Parent/Student Orientation
9:30 a.m.
New Grades 7 and 8 Parent/Student Orientation
10:00 a.m.
New Upper School Parent/Student Orientation
3:00 p.m.
New and Returning Grade 6 Parent/Student Orientation
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2020-2021 Calendar First Days of School and Calendar Adjustments Tuesday, August 25 PK-2 First Day of School: The Prekindergarten to Grade 2 students will have their first half-day of school on Tuesday, August 25 from 9:00-11:00 a.m. This will be an opportunity for the students to get out of their cars, walk into school, use our thermal temperature scanners, and head to their classrooms and spend part of the morning getting to know their teachers and classmates. Grade 6 On-Campus Orientation: Students with last names beginning with A-L are scheduled from 9:00-10:00 a.m. and students with last names beginning with M-Z are scheduled from 10:00-11:00 a.m. The Grade 6 Orientation will allow students to practice arrival and dismissal procedures in small groups, as well as meet with their advisor, review the daily schedule, and complete a brief technology training. New Grade 6 students will receive their school-issued Chromebook and charger on this day. Grade 9 Freshman Remote Orientation: We will be hosting Freshman Orientation for all rising Grade 9 students via Zoom from 1:00-2:30 p.m. This program will be co-hosted by Mr. Greg Angilly and Mrs. Kim Johnson in collaboration with our Senior Class Peer Leaders. Please be on the lookout for an invitation and more information on this event.
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ADJUSTMENT TO FALL CALENDAR: September 23, October 28, and November 18, which were previously identified as two-hour delayed opening days, have been adjusted to Full-Day Faculty Professional Development Days. There will be no classes and campus will be closed to students on these three days. Parent/Teacher Conferences for the Fall Semester will not be held. School will be in session on these days. This decision is based upon a key guideline and mitigation strategy which is to reduce the number of adults on campus. As the semester progresses, teachers will proactively update parents around student performance and will be available as always to discuss concerns. All fall calendar adjustments have been posted on the Cape Henry Collegiate website and the School’s Mini Calendar which can be found online at capehenrycollegiate.org/minicalendar. While our priority is to be on campus, we are also preparing for potential interruptions and may need to adjust the calendar accordingly. If a calendar change occurs, we will communicate as quickly as possible.
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New Schoolwide Procedures Cape Henry has implemented a number of mitigation strategies to increase safety and health. Protocols have been adopted and schedules have been adjusted across all three divisions in order to allow for the implementation of health and safety practices, reduce group sizes, and limit the number of contacts that students have while on campus. Reduce Group Sizes •
Implement staggered arrival, dismissal and passing times
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Eliminate large gatherings of students or faculty
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Serve lunch in our classrooms
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Reduce or eliminate the use of lockers and locker rooms
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Limit the number of students in restrooms at one time
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Offer afterschool activities by sign-up only (students must arrive and depart at the designated arrival and dismissal times)
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Postpone field trips for the first semester
Reduce Contact Groups
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Adjust schedules to limit contact groups, but maintain the many academic offerings of the school
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Provide more individual, and fewer shared materials
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In Lower School, have Special Area Faculty travel to classrooms where possible
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Maintain physical distancing in the classrooms and other meeting areas
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Reduce or eliminate third-party enrichment programs and vendors
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Reduce parent and visitor access to campus (by appointment only if necessary)
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STAGGERED ARRIVAL/DISMISSAL SCHEDULE Arrival and dismissal procedures will be altered to reduce grouping and congestion among students, as well as to allow for temperature screening. Daily Home Health Screenings PRIOR TO REPORTING TO CAMPUS, all CHC guardians/parents are required to complete the COVID-19 Self-Screening Student Questionnaire for their student(s) on a daily basis until notified otherwise by the School Nurse. Any student who has symptoms related to COVID-19 should stay home and immediately notify the School Nurse via email at schoolnurse@capehenry.org. Upon arrival on campus, students must submit their daily health screening questionnaire at the designated entrance. Each student will receive a booklet of the COVID-19 Self-Screening Student Questionnaire. Students will also have their temperature taken at a thermal screening kiosk, which measures temperature via the tear duct. Temperatures will be checked at all three entrances. The thermal scanners being used are quick and efficient. Students will see a “green” light and will simply continue on their way to class each morning. If a student sees a “blue” light, then they will have a second temperature check with our nursing staff. All temperature screening stations will be monitored by CHC staff to aid the process. Parents are asked to remain in their cars during arrival, and students must have their mask in place before exiting the car.
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New Schoolwide Procedures Arrival
7:45 - 8:00 a.m.
8:00 - 8:15 a.m.
8:15 - 8:30 a.m.
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Middle and Upper School Bus Riders
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Lower School Bus Riders
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Prekindergarten, Kindergarten, Transition, and Grade 1
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Grades 6-8 (Main Entrance)
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Grade 2-5 (The Sims Lower School Entrance)
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Grades 9 and 10 (Main Entrance)
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Grades 11 and 12 (The Perry Family Auditorium Entrance)
(The Perry Family Auditorium Entrance) (Escorted to The Sims Lower School)
(The Sims Lower School Entrance)
Student drivers will park near The Perry Family Auditorium Entrance.
Late Arrivals Any student arriving late to school must proceed to the respective division’s main entrance. Parents are asked to call the Lower School Office for students in Grades PK - 5 and the Front Desk for students in Grades 6-12. A staff member will meet the student at the entrance door to conduct a temperature check and accept their daily health screening form. Student drivers must park in the designated student lot and proceed to the main entrance. Absences If a student will be absent, please email studentabsence@capehenry.org with the student’s full name and grade level in the subject header by 9:00 A.M. Early Dismissals If a parent needs to pick up a student early from school, they must call or email the division office with the student’s name and pick up time. Upon arrival for pick up, parents must call the lower school office for students in Grades PK - 5 and the Front Desk for students in Grades 6-12, and a staff member will escort them to the car for lower school students and to the exit for older students. Lower School Office (757) 963-8252 Middle School Office (757) 963-8263
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Upper School Office (757) 963-8213 Front Desk (757) 481-2446
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Dismissal 2:45 p.m.
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Grade 6-12 Walkers/Bike Riders
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Grade 12 Drivers and Grade 6-12 Siblings/ Approved Carpool Riders of Grade 12 Drivers
(via the Bus Loop gate)
(The Perry Family Auditorium Entrance)
2:45 p.m.
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Grades 6-8 and Grade 6-8 Families with Older Siblings
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Grades 9-12 - Non-Student Drivers
(Main Entrance)
(Main Entrance - Carline Loop)
2:50 p.m.
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Grade 11 Drivers and Grade 6-12 Siblings/ Approved Carpool Riders of Grade 11 Drivers (The Perry Family Auditorium Entrance)
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Prekindergarten 3 - Kindergarten
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Transition - Grade 3 and Grade 4 and 5 Families with Younger Siblings
(The Sims Lower School Entrance - Use Right Lane After Split)
(The Sims Lower School Entrance - Use Left Lane After Split)
3:00 p.m.
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Grade 4 and 5 Students and Grade 6-12 Siblings of Grade 4 and 5 Students (The Creech Family Stadium Athletic Parking Lot)
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All Bus Riders will be dismissed; Prekindergarten 3-Grade 5 Bus Riders will be escorted to the buses (via the Bus Loop gate)
CLICK HERE
FOR A DETAILED ARRIVAL AND DISMISSAL MAP C A P E H E N RY CO L L E G I AT E ’ S R E T U R N TO C A M P U S P L A N
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New Schoolwide Procedures CARLINE
Students will remain in their classrooms until parents enter the carline. Parents will be provided a color-coded name placard to display on their dashboard. Teachers will be notified as parents arrive and students will exit the building via their arrival location (see above). Students are asked to be alert and ready for pick-up in order to facilitate a smooth pick-up process. Students who remain on campus after the designated pick-up time will go to the Division Office to call parents/guardians. Walkers/Bike Riders: Middle and Upper school parents of students who walk or ride their bikes to school are asked to email the appropriate division office granting permission for their child to leave at the designated dismissal time whenever walking or riding to/from school. Lower School students are not permitted at this time to walk or ride their bikes. Student Drivers: Upper School students who drive to school will be dismissed via the Perry Entrance. Siblings will remain in their classroom and the student driver will need to exit the parking lot and go through the carline to pick up Lower and Middle School siblings. Siblings in Upper School who ride with a student driver will be dismissed to exit at The Perry Family Auditorium entrance and meet their sibling at their vehicle. Please note that families who have children in multiple divisions may drop off according to the designated time for the earlier arrival student and pick up at the time designated for the later dismissed student.
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ADJUSTED SCHEDULES Lower School (Prekindergarten 3-Grade 5) Students will remain in their classroom with their teacher for Math, Language Arts, and Social Studies instruction. Special subject area teachers (music, guidance, Spanish, science, and art) will travel to the students’ classrooms instead of the students traveling to them. Some special area teachers will Zoom into lower school classrooms as well. Weather permitting, outdoor tents and other outdoor spaces will also be used. Physical education classes will be held in the gyms and outdoors, but students’ classes will not be mixed. Lunch will be served in the classroom. Recess and break times will be modified to minimize cross-group contact. Visit capehenrycollegiate.org/lsfall2020schedule for a sample daily Lower School schedule. Middle and Upper School (Grades 6-12) The Middle and Upper School schedules have been adjusted to reduce group size and limit contact groups. The daily academic schedule has been changed to three 85-minute blocks and the semester has been divided into two quarters. Students will meet with 3 of their 6 classes per quarter, plus advisory. Reducing the number of contacts is a key guideline for reopening, and so this change helps meet that standard. A daily break/study hall has also been added for all students (embedded within an existing contact group), and lunch will be served in Advisory. Passing times between classes for Middle and Upper School students have been staggered to minimize group contact. Visit capehenrycollegiate.org/ msusfall2020schedule to review the Fall 2020 Middle and Upper School Schedule.
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Additional Program Information EXTENDED SCHOOL DAY PROGRAM
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The Extended School Day Program (ESDP), an after-school program for PK3 through Grade 5 students, will resume with the new school year. There will be no before care for the fall semester. We will not be allowing families to use drop-in care for the first semester. ESDP contract options have been issued. Please email Ms. Shamaine Williams at shamainewilliams@capehenry.org with questions.
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Lower School Afterschool Enrichment Programs will not be offered for the fall semester.
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ATHLETICS •
Fall Athletic Conditioning and sport-specific schedules will be sent out after Labor Day.
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Middle School plans to offer Physical Education and Athletics as an optional extracurricular activity once all students have returned to campus. Students will be required to register for their activity of choice prior to the start of the athletic season.
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Upper School varsity and junior varsity athletics are slated to return on an adjusted schedule (see beow). Please continue to follow school communications for updates and additional information.
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Locker rooms will not be used and students will follow a revised dress code for school to transition from academics to athletics (see Dress Code).
WINTER SEASON November 18 - January 30 Competition Begins December 8 FALL SEASON January 25-March 27 Competition Begins February 16 SPRING SEASON March 22-May22 Competition Begins April 13
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Additional Program Information VISUAL AND PERFORMING ARTS •
All Lower School students will continue to have their weekly music and art classes.
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Middle and Upper school visual and performing arts classes will continue as a part of the regular school day schedule.
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Private piano lessons are offered remotely via Zoom.
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Dance classes for Lower School students will be offered by the classroom cohort on a quarterly basis. Registration information will be sent to families.
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Middle and Upper School dance programming will resume after Labor Day. Programming may be offered remotely until all students return to campus or if group size is large.
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Band, chorus, and orchestra will not have live concerts for the fall semester. The instructional focus will be on technique, music theory, and music appreciation.
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Middle and Upper School will hold student theater productions online for the first semester. The Upper School Play (Grades 9-12) will occur during the first quarter, and the Grades 5-7 musical will be an online play in the second quarter.
More details regarding the performing arts programs and offerings will be sent out by Mrs. Stephanie Fluharty, stephaniefluharty@capehenry.org. Students who are not on campus for a school-sponsored and supervised after school activity must be picked up at the designated dismissal time. After school, The Perry Library will not be open.
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Schoolwide Policies and Procedures FACE COVERINGS Face coverings will be worn by all CHC students, faculty, and staff. Students must put on their face covering before exiting the car each morning. Cape Henry Collegiate will provide each student with one cloth face covering and a washable storage pouch. Students are required to bring an additional face covering as a backup each day. A disposable mask will be provided should a student forget to bring his/her own. Please make sure to label all coverings with your student’s initials or name. Face Covering Requirements: •
Must be 2 or 3 ply and fit securely to cover the mouth and nose.
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Must be mask style and have ear loops or ties behind the head. Neck gaiters are also permitted as long as they fit snugly and are worn properly. Gaiters should be made of cotton (not polyester spandex).
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Face coverings with respirator valves are not permissible without using another surgical mask to cover the valve.
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Face coverings should be free of slogans, logos, and other statements. Cape Henry Collegiate and college/university names may be displayed on face coverings.
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Bandanas and scarves are not approved face coverings.
Each division will have designated times where face coverings may be safely removed during the school day with permission. When removed, face coverings must remain in the student’s possession (pouch, backpack, pocket, around the neck, etc.) and should not be placed on any school surfaces. It is highly recommended that your child practice wearing a face covering at home prior to the start of school.
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Schoolwide Policies and Procedures If a student would like to wear a face shield as an extra layer of protection, they are welcome to do so. Yet, a face shield cannot replace a mask unless a student has a documented preexisting medical condition that prohibits them from wearing a mask, then the student will be required to wear a face shield. A doctor’s note must be provided to Mrs. Kelly Hummel, School Nurse.
HANDWASHING Personal hygiene measures are a key component to preventing the spread of COVID-19. Per CDC guidance, students will be educated on proper handwashing. They will wash their hands often with soap and water for at least 20 seconds, especially after having been in a public place, before and after eating, after using the restroom or after blowing their nose, coughing, or sneezing. If soap and water are not readily available, they will be instructed to use a hand sanitizer that contains at least 60% alcohol with guidance on covering all surfaces of their hands and rubbing them together until they feel dry. Students will be reminded to avoid touching their eyes, nose, and mouth with unwashed hands. CHC is placing hand sanitizer stations in common areas across campus. Hand sanitizer will be available in all classrooms and training spaces with assistance from CHC staff. Each Lower School classroom is equipped with a sink and added hand sanitizer stations.
PHYSICAL CONTACT Students should avoid physical contact with each other and employees. This includes, but is not limited to, hugs, high-fives, and handshakes.
HEALTH AND SAFETY POLICY ENFORCEMENT All administrators, faculty, and staff will model and enforce the new health and safety protocols that have been established on campus. Faculty and staff will refer any student who intentionally refuses to adhere to the policies to the appropriate division administrator.
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TRAVEL We ask all CHC families to take the CDC and Virginia Health Department guidance for nonessential, domestic travel seriously. Please follow all state and local travel restrictions. For up-to-date information and travel guidance, check the state or local health department of your current location, along your route, and at your planned destination. International travel will require a 14-day self-quarantine period from the time a student returns home. Any student traveling internationally should notify the appropriate division director, in writing, prior to leaving.
AVOID CLOSE CONTACT The CDC currently defines COVID-19 exposure as close contact within less than six feet for at least 15 minutes or more. Students will be expected to practice physical distancing while on campus. Classroom furniture is being minimized and/or adjusted in order to allow for physical distancing. Physical distancing also applies when in other spaces on campus.
SHARED EQUIPMENT/MATERIALS Cape Henry has made considerable efforts to reduce the use of shared materials. If a student uses shared material/equipment, they should wash their hands or use hand sanitizer immediately afterward. All Lower School classrooms have a sink for handwashing and hand sanitizer is available in all classrooms and workspaces on campus.
LOCKERS AND LOCKER ROOMS To preserve physical distancing, student lockers and locker rooms in Middle School and Upper School will not be used. All students must carry their belongings for the day in their backpacks. Students should only pack what they need for the scheduled school day. Without the use of locker rooms, Middle and Upper School students will not be able to change clothes for PE or for after school athletics. They must be prepared to participate in all activities dressed in the clothing they wear to school.
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Schoolwide Policies and Procedures CLASSROOMS
Classrooms have been outfitted with appropriate furniture and equipment to support physical distancing. Classrooms have been measured to space chairs six feet apart to the greatest extent possible. Lower School instructional spaces with shared reading tables are being outfitted with plexiglass dividers. Additionally, other campus spaces such as the bistro, Dreyfus Auditorium, and the Perry Library have been revamped to provide larger instructional spaces in adherence with the CDC six-foot distancing guidelines.
CLUB MEETINGS AND SPACES Whenever possible, meetings and communications with large groups/grade levels/divisions will be held using virtual collaboration methods (Zoom, Owl, Google Meet, etc.) rather than face-to-face.
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LUNCH Cape Henry’s food service program will provide nutritious, boxed lunches to all students. Students will place lunch orders in advance and all students will eat in their classrooms. Faculty/staff supervising students during lunch will oversee student handwashing/sanitizing prior to and after eating. Sharing of food and drink is prohibited. Physical distancing should be maintained during meal/snack times. Students are welcome to bring their own lunch/snack and should store it in a personal cooler/lunch box. No refrigeration or microwaves will be available. Students should bring a refillable water bottle as water fountains have been reconfigured to utilize the touchless bottle filling feature only.
HALLWAY/RESTROOM USE AND MONITORING Teachers will only release one student at a time from their class during instructional blocks. Lower School classes will use assigned restrooms by floor and Prekindergarten students will primarily use the bathrooms in their classrooms. Additional passing time (staggered) has been built in between Middle and Upper School classes to alleviate congestion while passing in the halls. Students should do their best to follow physical distancing guidelines while in and around restrooms as well as passing through the hallways.
VISITORS Visitors for non-instructional purposes will not be permitted on campus. Parents or visitors with School-related business must be scheduled. They must also complete the daily self-screening health questionnaire and temperature screening upon arrival. The annual volunteer fair will be conducted electronically. Lower School room parents will still be needed. While not playing a role on campus, room parents will still serve as valuable resources for our teachers. A sign-up sheet will be sent electronically after the school reopens.
FIRE/LOCKDOWN/TORNADO DRILLS Drills will proceed with the required state schedule. Students and employees will wear their face coverings when evacuating the building or sheltering in place.
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Schoolwide Policies and Procedures CLEANING/FILTRATION Cape Henry has increased cleaning and disinfecting to reduce the risk of exposure to COVID-19. Below are examples: •
EPA-approved disinfecting products will be provided in classrooms so that faculty, and students who are able, can disinfect podiums, desks, chairs, and tabletops before and after each use.
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Electrostatic sprayers have been purchased to disinfect classrooms, workspaces, playground equipment, and gyms.
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If a student or employee tests positive or has been exposed to COVID-19, CHC will: •
Vacate the classroom for 24 hours
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Clean and disinfect workspace/surrounding area used by the individual
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Increase the percentage of ventilation and airflow in the workspace/ surrounding area used by the individual
Custodial services have been increased during the day to clean high-touch points and bathrooms. After hours cleaning and disinfecting will occur in each classroom on a daily basis. However, disinfecting high-touch surfaces is not a substitute for handwashing with soap and water as recommended by the CDC. CHC regularly conducts preventative maintenance on all ventilation systems. Additionally, we have:
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Enhanced the Building Automation Systems to allow for continual monitoring of systems with alerts to any deficiencies, on-demand ability to change run schedules, and enhanced efficiency.
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Equipped all HVAC units with the highest rated filters possible, up to MERV (Minimum Efficiency Reporting Value) rating of 13.
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Adjusted outdoor air dampers to maximize the intake of outside fresh air and reduce the recirculation of air.
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Increased frequency of HVAC filter changes and system preventative maintenance
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Purchased additional HEPA filter units for specific work/instructional spaces as needed.
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SIGNAGE Signage has been added to the campus to remind students, faculty, and staff of physical distancing, hand hygiene, and
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COVID symptoms. CHC has posted signage prominently throughout the campus, including, but not limited to common areas, re-
PHYSICAL DISTANCING
FACE COVERINGS
WASH YOUR HANDS
COVER COUGHS AND SNEEZES
DO NOT TOUCH
STAY HOME WHEN SICK
Inside or outside, stay at least 6 feet from other people.
Wear an approved face covering over your nose and mouth.
Frequently wash your hands with soap and water for at least 20 seconds.
Cover your cough or sneeze with a tissue, then throw tissue away, and wash your hands.
Avoid touching your eyes, nose, and mouth to prevent infections.
Stay home when you are sick, except to get medical care.
WORKING TOGETHER FOR A SAFER CHC COMMUNITY GeneralSafetyRulesPosterAug20v2.indd 1
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strooms, high-traffic areas, as well as entrances and exits. Signage was developed based on CDC recommendations and promotes social distancing, hand hygiene, and the wearing of face coverings.
TECHNOLOGY Division-specific letters have or will be sent regarding school-issued devices if devices will be sent home from school. Students in Grades K - 8 will be issued a Chromebook and Prekindergarten 4 an iPad. While students in Grades 9-12 will follow a “bring your own device” policy, a technology needs survey was sent to all Upper School students and school-owned devices will be issued as needed based upon the feedback received.
NETWORK IMPROVEMENTS Cape Henry made several improvements to the network, both internally and externally, over the summer. Internally, the wireless network was upgraded to be more reliable and to be able to better serve students and faculty who are on campus and to provide better reliability for students who are connecting remotely into a classroom. Externally, the connection between Cape Henry and our internet provider was upgraded by 1.5x the speed of last year. This should help to ensure adequate bandwidth for the Zoom connections between classes on campus and those students who are connecting from home.
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Schoolwide Policies and Procedures CLASSROOM TECHNOLOGY Cape Henry invested in technology that should allow for a more interactive experience for those students who are joining classes remotely from home. Owl cameras were purchased. These cameras have 8 microphones and a 360-degree camera lens that will track movement and audio in the classroom. Students at home will access Zoom just like they did in the spring. The experience will be more “classroom� like. We have also invested in additional static cameras with enhanced microphones for classroom spaces that are better suited to a fixed instructional view.
THE BROOKS FAMILY SPIRIT STORE The spirit store is currently closed for in-person shopping. Our newly designed online store will be opening soon which will allow families to purchase all of their CHC spirit gear. Please be patient as we launch this endeavor. In the meantime, all students will receive their 2020-2021 spirit shirts their first week back on campus.
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COMMUNITY Creating and sustaining a vibrant community is of tantamount importance to all of us at Cape Henry Collegiate. As part of our core values, we are committed to ensuring that we dedicate time to welcome our newest members while embracing our returning students. While we may not be able to convene in large groups in the Dreyfus Family Auditorium and The Perry Family Auditorium, we will allow our students the opportunity to further their wonderful existing relationships as well as provide the means to create new friendships. With the use of Zoom, we will also be able to connect larger groups of students inside the building with one another. In Middle and Upper School, advisory groups will meet daily.
SNACKS ON CAMPUS For the time being, snacks will not be available for purchase on campus. Vending machines, The Brooks Family Spirit Store and CafĂŠ Dolphin will not be open for students. Students are free to bring their own snacks for snack/break time and are also encouraged to bring a refillable water bottle. All water fountains have been removed and water bottle refill stations have been added. As a friendly reminder, Cape Henry Collegiate is a nut-aware environment and students are asked to bring snacks that do NOT contain nut products.
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Schoolwide Policies and Procedures TRANSPORTATION Along with our partner, Tranquest, LLC., we are committed to providing a safe and healthy home-to-school transportation option for our families. Mitigation measures have greatly reduced the capacity of buses so we have been prioritizing bus service on a first-come, first-served basis. For current information, please review the transportation resource board or email transportation@capehenry.org. Each child will have an assigned seat on the bus and there will be one child per bench seat on the bus, except children from the same household who will be asked to share a bench seat. Children will be required to wear a face covering at all times on the bus and must have their completed COVID-19 Self-Screening Student Questionnaire. Hand sanitizer will be available on the bus, bus windows will be open to increase ventilation when weather permits and buses will be cleaned and disinfected after each use.
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Remote Learning Model FOR INDIVIDUAL STUDENTS While we know the on-campus experience is the most valuable approach for the majority of our students, we also recognize that some families may not be able to have their children return to campus and some students may need to leave campus to self-quarantine for a period of time. In these cases, Cape Henry has purchased OWL Pro technology which will be used in conjunction with our purchase of Zoom. OWL Pro is a 360-degree camera/microphone system with voice activation which will allow students to see, hear, and interact with the live classroom. We have also invested in additional static cameras with enhanced microphones for classroom spaces that are better suited to a fixed instructional view.
FOR AN ENTIRE CLASS In the event that an entire class must quarantine, we will immediately transition that group to Zoom.
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Technology/Facilities Enhancements Cape Henry has remained on the forefront of technology to increase health, safety, and instructional practices. All students, faculty, staff, and visitors will enter campus through three designated temperature-screening locations. We will be utilizing automated, contactless, temperature scanners to quickly and efficiently screen via thermal screening devices. This technology is similar to what is being used in airports, hospitals, cruise lines, and theme parks, and by scanning a person’s tear duct, it produces a more accurate temperature scan. Additionally, we have replaced all water fountains with water bottle filling stations, installed plexiglass shields and dividers throughout campus, replaced dual seating stations with individual desks, purchased new room sanitizing equipment, and added new signage to guide traffic patterns and encourage physical distancing.
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Health and Wellness A FAMILY PLEDGE AND COMMITMENT We ask all families to commit to supporting Cape Henry’s health, wellness, and safety protocols by agreeing to keep children home from school when they do not feel well, have COVID-like symptoms or have potentially been exposed to the virus. We ask families to perform daily temperature checks of their children before coming to school for the day. If a student has a temperature of 100.4 °F or higher, they must remain home. On campus, upon arrival each morning, students will have their temperatures screened as well as turn in their COVID-19 Self-Screening Student Questionnaire.
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Health Clinic Facilities and Procedures We have renovated and expanded our Health Clinic, in accordance with CDC guidelines, to create additional space and distancing for students and employees. The Clinic has been separated into “well” and “sick” areas to keep students separated and help mitigate any possible virus spread. The “well” side will allow for an efficient and safe workflow of typical health services while operating separately from the “sick” area. A designated “isolation” room will be utilized for potential COVID-19 patients per the CDC. (No student will actually be isolated. A nurse or other adult will remain with the student.) Children exhibiting symptoms requiring the child to go home must be picked up within 45 minutes from the time the parent/guardian is called. In the event that a parent or guardian is not able to be reached, CHC will call emergency contacts. The parent/guardian should call when they have arrived at CHC and the nurse will bring the child to the car for dismissal. The parent/guardian member will be asked to contact a licensed health professional to establish an appointment and follow further guidance.
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Health Clinic Facilities and Procedures DECIDING WHEN TO STAY HOME Parents knowing when to keep children home from school is a very important part of keeping our campus open and healthy. To help, we have outlined key protocols to help families determine when a child should stay home. Is the student experiencing any of the following symptoms? Is a member of the household positive for COVID-19 or awaiting test results?
• • • •
Fever of 100.4°F or greater Diarrhea Vomiting New cough not related to allergies • Shortness of breath • Difficulty breathing • Sore throat
Y E S 1. Stay home. 2. Call your doctor. 2. Inform CHC.
Call the School Nurse the day before returning to School.
• Chills • Fatigue • Muscle or body aches not related to exercise • Headache • New loss of smell or taste • Congestion or runny nose • Nausea
Y E S 1. Stay home. 2. Be evaluated by a licensed health professional.
Has the student been symptom-free, without medication for 24 hours and been evaluated by a licensed health professional?
3. Inform CHC. 4. Rest and recover.
YES
Call the School Nurse the day before returning to School and provide documentation from a licensed health professional.
IMPORTANT: Students may participate in school remotely until they are well enough to return to campus.
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At-Home Practices Families can help reinforce safety protocols by: Teaching healthy hygiene practices: •
Encourage frequent hand washing and use of hand sanitizer.
•
Practice coughing and sneezing into the elbow or a tissue, then throw the tissue in the trash.
•
Add daily temperature checks to the morning routine.
Maintain Preventative Health Practices: •
Continue regular doctor visits and well-child appointments.
•
Keep immunizations and physicals current.
•
Encourage physical activity and time outside.
Help Keep Children Emotionally Safe: •
Ask how they are feeling and give them space to share and ask questions.
•
Maintain a routine at home to provide stability.
•
Continue reassuring them that the adults in their lives are there to support their well-being, both physically and emotionally.
•
Reach out for help. Our counseling team is available throughout the summer to provide support. •
Mrs. Taria Conley, Lower School Counselor
•
Mrs. Amy Wight, Middle School Counselor
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Mrs. Jill Qualters, Upper School Counselor
Teaching and encouraging our health protocols:
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Visually show and practice keeping six feet apart.
•
Practice wearing a cloth face covering.
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Planning for Interruptions Even putting forth our best efforts by layering health mitigation strategies, there remain circumstances beyond our control. We anticipate, based on CDC predictive models, possible outbreaks of COVID-19 which could impact our campus operations. In the event we are notified by government officials or the health department of the need to close the campus, school will continue remotely. As in March 2020, the transition will be quick and efficient. In the event of a confirmed COVID-19 case, we will continue to work closely with the Virginia Beach Health Dept (VBHD) to guide and assist us. The VBHD is treating each positive case individually and will provide specific guidance for testing, quarantining, and next steps for those in close contact with the individual. We are ready and able to quickly pivot to remote learning for specific groups of students/classes if deemed necessary.
OUR COMMITMENT In the event that we are required to limit or restrict access to campus or parts of campus (for example, to restrict access for just one division), Cape Henry Collegiate will transition to a remote learning schedule. During any period of temporary remote learning, we remain committed to: •
Delivering on our mission
•
Providing students with a high quality, student-centered learning experience
•
Ongoing communication with families
If a campus closure requires a move entirely to remote learning for an extended period of time, Cape Henry will prorate tuition costs for specific activities that our virtual environment may limit.
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Professional Development Cape Henry remains committed to supporting our faculty through ongoing professional training to support and enhance the instructional experience for our students. Over the summer professional development around engaged learning and specific technology tools used to support students when learning either on-campus or remotely have taken place. In addition, the C.A.P.E. Institute embedded professional development program will run this fall with faculty and staff participating in sessions on a variety of topics. Additionally, faculty are receiving ongoing support to enhance the remote learning experience. This includes the use of OWL Pro technology as well as continued classes on teaching remotely and designing lessons with interactivity and challenge, that result in student engagement. All faculty and staff participated in summer reading related to diversity and inclusion and will continue their work during pre-service training with sessions run by the Virginia Center for Inclusive Communities. Faculty and staff are participating in training to help teachers and administrators navigate differences and advance educational equity. Lastly, all faculty and staff are completing COVID-19 Health and Safety training. As previously mentioned in Section III, September 23, October 28, and November 18, which had previously been calendared as delayed openings, will be adjusted to full Faculty Professional Development Days (No Classes for Students).
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Parent Acknowledgement of Risk Although Cape Henry Collegiate will implement multiple mitigation strategies to increase safety, as long as COVID-19 continues to spread by community transmission and until there is an effective vaccine, there will be a risk that students could become infected with COVID-19. This risk extends to the families of students as well as others with whom the student may have contact. To this end, all parents who plan to send your child(ren) back to campus for school are asked to adhere to state and local guidelines and the School’s expectations to prevent the spread of the virus. Cape Henry Collegiate cannot ensure that, even with the steps being taken, your child(ren) will not be exposed to COVID-19. Therefore, you acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that you and your child(ren) may be exposed to or infected by COVID-19 by coming to our campus. You understand and acknowledge that you will not drop off any child that is experiencing any symptoms associated with COVID-19, including but not limited to fever, sore throat, shortness of breath, and cough. All parents are asked to complete the acknowledgment form in MyCompass after reviewing the “Return to Campus Policy for Students.”
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Moving Forward
PREPARATION INNOVATION DEDICATION
As we move forward and kick-off the 2020-2021 school year, we feel fortunate that our community is so committed to supporting the well-being of our students, faculty and staff. We will approach our work with a focus on preparation, innovation and dedication to our students and to the mission of Cape Henry Collegiate. We recognize that COVID-19 will continue to impact the Cape Henry Collegiate community for the foreseeable future. For the two weeks prior to the beginning of school, we encourage families to diligently adhere to physical distancing guidelines, limit contact groups for their children and restrict travel to areas designated by the CDC as high-risk. Together, we must take steps to keep our campus and community safe.
Cape Henry Collegiate’s Return to Campus plan is designed to meet Phase 3 guidelines. If conditions at the state or local level change, we will adjust accordingly.
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We know, value, and challenge each student. We commit to building a diverse and inclusive community. We graduate independent thinkers and globally aware citizens.
1320 Mill Dam Road | Virginia Beach, Virginia | 23454-2306 | capehenrycollegiate.org