SUMMER CAMP SERIES POLICIES Full Summer Camp Discount (must enroll in all ten weeks at the time of initial registration) Parent/guardian receives a $100 discount by enrolling his/her respective camper for ALL ten weeks within the Summer Camp Series. In the event of cancellation of one or more weeks the $100 full summer camp discount is to be forfeited. Half-day camps are excluded from the full summer camp discount. Partial Payment Plan Parent/guardian may pay-in-full for summer camp enrollment(s) at the time of initial registration, or select the payment plan option. The schedule below specifies the payment dates and applicable payments: ENROLLMENT 1ST DATE PAYMENT
2ND PAYMENT
3RD PAYMENT
4TH PAYMENT
Jan 3-Feb 28
Day of Enrollment (25% of Total Fees)
March 1 (25% of Total Fees)
April 1 (25% of Total Fees)
May 1 (25% of Total Fees)
Mar 1-Mar 31
Day of Enrollment (25% of Total Fees)
Day After Enrollment (25% of Total Fees)
April 1 (25% of Total Fees)
May 1 (25% of Total Fees)
Apr 1-Apr 30
Day of Enrollment (25% of Total Fees)
Day After Enrollment (50% of Total Fees)
May 1 (25% of Total Fees)
n/a
May 1-Aug 4
Day of Enrollment (100% of Total Fees)
n/a
n/a
n/a
Transfer Policy A transfer from one day camp to another day camp is contingent upon the availability of spots within the desired camp. If the camp is at maximum capacity, a transfer will be not allowed. Waitlist Policy There is no fee to be placed on the waitlist. If a spot becomes available in the desired camp the camper’s parent/guardian that is prioritized at the top of waitlist will be notified via e-mail or phone call. The parent/guardian will have 24 hours from the time of the notification e-mail to make payment in full for the desired camp. If payment has not been received in full, the camper’s parent/guardian next on the waitlist will be notified. Age Policy The cutoff date for a camper’s age is September 1, 2017 or a camper’s age on the first day of the camp week. Camp Cancellation & Refund Policy • The department will issue a full refund if the department cancels a camp. • Cancellations for a camp week must be requested a minimum of 2 weeks from the respective camp week start date to receive a 100% refund, less a $10 service charge for cancellation per camp week, per camper. • All refunds are subject to the State Board of Accounts claim procedure and may take three to four weeks. Field Trips All field trips are weather permitted.
Does your child require an ADA modification? • To schedule your child’s/ward’s assessment please contact Aimee Rich, Inclusion Supervisor, at 317.843.3866 or arich@carmelclayparks.com. Please schedule your child’s/ward’s assessment by May 1, 2017. • Carmel Clay Parks & Recreation (CCPR) will assess your child/ward to determine if additional support is required for participation in a CCPR Program. • If it is determined that additional support is required for your child/ward, within 30 days from the assessment date CCPR staff will facilitate a support system to assist your child/ward in general programming. Participation in a CCPR Program may not begin until CCPR staff assigns a staff member to your child/ward.
Submit Payment and Applicable Info and Agreement Form(s)
• In-person at any of the eleven Carmel Clay Elementary Schools (with CCPR staff) or at the Monon Community Center • Online at carmelclayparks.com • By phone (317.573.5240 or 317.843.3864) if payment by debit or credit card
Scholarship Applications Available
(Criteria based upon Federal Income Eligibility Guidelines): https://goo.gl/O56gH5 Deadline: March 1, 2017 (Must include 2016 IRS 1040 tax form. Please cover Social Security number.)
2 I R E G I S T E R O N L I N E AT C A R M E L C L AY PA R K S . C O M
CONTENTS
IN THIS ISSUE
FEATURE ADS
2 2 4 5 6 7 8 9 10 11 12 13
Summer Camp Series Policies ADA Modifcations Play On Where It’s At Boys Rock! Girls Rule! Adventure in Art Science of Summer The Summer Experience Outdoor Explorers Move to Improve Success on Stage: Acting Success on Stage:
11 12 16 20
14 15 16 17
Stage Design Chillville Lead the Way I.M.P.A.C.T. Registration Forms
Recreation Programs Swim Lessons Recreational Half-Day Camps Now Hiring Kid Counselors
STAY CONNECTED carmelclayparks.com 1235 Central Park Drive East Carmel, IN 46032 317.573.5240 or 317.843.3864 Weather Hotline: 317.843.3870 fb.com/CarmelClayParks twitter.com/CarmelClayParks instagram.com/CarmelClayParks youtube.com/CarmelClayParksRec
Carmel Clay Parks & Recreation (CCPR) awarded the Darkness to Light Partner in Prevention distinction for 2015-2016
This is a prestigious certification showing CCPR’s commitment to keeping the children they serve safe and healthy. The Darkness to Light Partner in Prevention distinction shows parents/guardians, school personnel and the community that the organization is dedicated to fostering an environment that better protects children from sexual abuse. CCPR is committed to prevention through training and having implemented appropriate policies designed to deter potential perpetrators. Staff training increases awareness and teaches how to recognize opportunities for abuse to occur as well as help recognize when abuse has occurred. Staff are also trained on how to react if they recognize signs of abuse or if a child discloses abuse.
C A L L 3 1 7 . 8 4 3 . 3 8 6 5 F O R M O R E I N F O R M AT I O N I 3
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C A L L 3 1 7 . 8 4 3 . 3 8 6 5 F O R M O R E I N F O R M AT I O N I 5
6 I R E G I S T E R O N L I N E AT C A R M E L C L AY PA R K S . C O M
C A L L 3 1 7 . 8 4 3 . 3 8 6 5 F O R M O R E I N F O R M AT I O N I 7
8 I R E G I S T E R O N L I N E AT C A R M E L C L AY PA R K S . C O M
C A L L 3 1 7 . 8 4 3 . 3 8 6 5 F O R M O R E I N F O R M AT I O N I 9
10 I R E G I S T E R O N L I N E AT C A R M E L C L AY PA R K S . C O M
C A L L 3 1 7 . 8 4 3 . 3 8 6 5 F O R M O R E I N F O R M AT I O N I 11
12 I R E G I S T E R O N L I N E AT C A R M E L C L AY PA R K S . C O M
C A L L 3 1 7 . 8 4 3 . 3 8 6 5 F O R M O R E I N F O R M AT I O N I 13
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16 I R E G I S T E R O N L I N E AT C A R M E L C L AY PA R K S . C O M
Carmel Clay Parks & Recreation (CCPR) Info Form 2016-17 Extended School Enrichment & 2017 Summer Camp Series CHILD/WARD NAME
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Last HEALTH HISTORY & INFO
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Grade Level (’16-’17)
� Yes � No If yes, please specify: Dietary Restriction(s)? � Yes � No If yes, please specify: Medical Condition(s)? � Yes � No If yes, please specify: Allergies?
Current Medications (please specify): Physician’s Name: Dentist’s Name: Insurance Policy: Preferred Hospital:
Physician’s Phone #: Dentist’s Phone #: Insurance Group/Policy #: Immunization Date (most recent):
Swim Level: � Beginner � Intermediate � Advanced REASONABLE MODIFICATIONS (n/a if your child/ward does not have a 504 plan or IEP during the school year)
� IEP � Other (please specify modification): � 504 Plan If your child/ward is on a 504 plan or IEP, CCPR staff will assess your child/ward to determine if additional support is required for participation in a CCPR Program. If it is determined that additional support is required for your child/ward, within 30 days from the assessment date, CCPR staff will facilitate a support system to assist your child/ward in general programming. Participation in a CCPR Program may not begin until CCPR staff assigns a staff member to your child/ward. To schedule your child’s/ward’s assessment please contact Aimee Rich, Inclusion Supervisor, at 317.843.3866 or arich@carmelclayparks.com. This form is part of the 2-page CCPR Program Participant Agreement – Release & Indemnity. Check box below next to name of authorized person who is a CCPR employee with whom you have arranged private caregiving services for your child/ward. PICK-UP AUTHORIZATION (please list authorized persons’ names as listed on his/her photo i.d.) List all persons authorized to pick up your child/ward. Authorized persons must have photo i.d. available. Your child/ward will not be released to anyone not on this list. Any changes to this list must be made in person. Anyone on the list must be at least 16 years old. In addition to myself, the people named below are authorized to pick-up my child/ward from the CCPR Program.
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Authorized Pick-Up Person’s Name Authorized Pick-Up Person’s Name
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Work Phone #
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Relationship
Home Phone #
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PERSON COMPLETING FORM (as listed on photo i.d.)
I First & Last Name
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Relationship to Child/Ward
I Cell Phone #
I Work Phone #
Home Phone #
Please submit to your child’s/ward’s ESE Site Supervisor (contact info at http://carmelclayparks.com/ese/esecontacts/)
Carmel Clay Parks & Recreation (“CCPR”) 2016-17 Extended School Enrichment/Summer Camps Program Participant Agreement - Release & Indemnity - Page 1 of 2 I AGREE TO READ, UNDERSTAND AND ABIDE BY THE TERMS OF THIS PROGRAM PARTICIPANT AGREEMENT, THE PARENT/ GUARDIAN GUIDE AND ALL PROGRAM INFORMATION, AS MODIFIED FROM TIME TO TIME. CHILD’S PHYSICAL CONDITION AND EXPECTED BEHAVIOR: I hereby declare my child/ward to be physically sound, having medical approval to participate in the activities of the CCPR Program (the “Program”). My child’s/ward’s health history listed on the CCPR Info Form is correct so far as I know, and my child/ward has permission to engage in all prescribed Program activities. I understand that it is my responsibility to promptly notify my child’s/ward’s Site Supervisor in writing of any changes in my child’s/ward’s health. I certify that my child/ward is amendable to discipline and free from habits or attitudes which would compromise a positive experience for other enrolled children. EMERGENCY TREATMENT AUTHORIZATION: I hereby authorize (a) CCPR to arrange for emergency transport and (b) medical personnel attending to my child/ward, to order X‐rays, routine tests and treatment for my child/ward. In the event I am not able to communicate or cannot be reached in an emergency, I hereby authorize the attending physician to hospitalize, secure proper treatment for, and order injection(s) and/or anesthesia and/or surgery for my child/ward as listed on the CCPR Info Form. I agree that I will be fully responsible for any and all costs of such treatment, even if not covered by insurance and even if the need for such emergency services arise directly or indirectly from the negligence of the Indemnitees defined and listed below. STAFF/CHILD RELATIONSHIP POLICIES: Caregiving Outside the Program. I understand that CCPR discourages but does not prohibit, CCPR employees from providing care (including babysitting services) outside of their employment with CCPR, to children enrolled in the Program. I agree that such an arrangement is a private matter solely between parents/guardians and the CCPR employee(s) which is necessary to disclose to the Site Supervisor of both the CCPR employee and the enrolled child(ren). Accordingly, on behalf of myself, my heirs and assigns, I agree that in the event I engage/hire a CCPR employee to provide private care to my enrolled child(ren)/ward(s) only or together with others (siblings, friends, etc.), (a) I will notify the Site Supervisor at the location(s) of the engaged/hired CCPR employee and the enrolled child(ren) of the arrangement and its start and end dates; (b) I will not interfere with the employee’s employment with CCPR and (c) I HEREBY RELEASE, WAIVE, DISCHARGE, COVENANT NOT TO SUE, AGREE TO HOLD HARMLESS AND INDEMNIFY the Carmel/Clay Board of Parks and Recreation, the Carmel Clay Parks Building Corporation, the City of Carmel, Clay Township, their officials, officers, members, independent contractors, employees (except the employee engaged/hired to provide private caregiving serivces) and volunteers (the “Indemnitees”) from and against, any and all claims, losses, damages, suits, or actions of any nature whatsoever which directly or indirectly arise out of or are connected with or alleged to arise out of or be connected with, such private caregiving services, including reasonable attorney fees, court costs and other reasonably related costs incurred by any and all of the Indemnitees. Communication. Employee communications with children enrolled in the Program by electronic means such as computer, phone, texting, social media, etc. will be allowed ONLY to reasonably accommodate a private caregiving arrangement previously disclosed to the Site Supervisor(s) of both the engaged employee(s)’s and the enrolled child(ren). Otherwise such communication is strictly prohibited. Transportation. ONLY during a private caregiving arrangement which has been disclosed to the Site Supervisor(s) of the enrolled child(ren) and engaged/hired CCPR employee(s), may the employee(s) be added to a CCPR Info Form as an “Authorized Person for Pick‐Up” and transport such children to and/or from a Program location at which the CCPR employee is NOT scheduled to work. PHOTO/IMAGE: Unless I have indicated otherwise on my registration or other forms, I agree that CCPR may use the name and image of my child(ren)/ward and/or myself in any and all social and other media outlets regarding the Program.