EXTENDED SCHOOL ENRICHMENT 2021 – 2022 parent/guardian guide
Extended School Enrichment is founded on the belief that each and every student is capable of success. We are committed to setting high expectations and assuring the development of a strong foundation in basic life skills.
ELIGIBLE STUDENTS
Extended School Enrichment (ESE) is open to all children enrolled in K-6 with Carmel Clay Schools.
PROGRAM COMPONENTS & LAYOUT
Each of the eleven elementary school sites will have the same core components of ESE, with each school customized to serve the best interests of the students and parents/guardians. The following is an example of a daily ESE program day: Before-school Due to Carmel Clay School’s August 3 announcement regarding earlier bell times, the ESE before-school program will no longer be offered this year. CCS is allowing carpool drop-off to begin at 7:15 a.m. and is free to all students. We are still offering before-school programming on Late Start Days (program hours: 7-8:20 a.m.). Late start before school program is free to all students. Registration is still required in advance for these dates on EZChildTrack. After-school 2:20 – 2:45 p.m. 2:45 – 3:15 p.m. 3:15 – 3:45 p.m. 3:45 – 4:30 p.m. 4:30 – 5:30 p.m. 5:30 – 6:00 p.m.
Student Sign-In Group A - Snack/Group B - Recess Group B - Snack/Group A - Recess Academic Assistance Enrichment Clubs Daily Wrap-Up
THINGS TO BRING EACH DAY
Please LABEL ALL ITEMS with your child(ren)’s full name to help reduce lost items. • Your child(ren) will be participating in many outdoor activities. Be sure they are appropriately dressed for the weather. • Extra snack if ESE provided snack is not enough food or undesired by participant. • Leak-proof, unbreakable, refillable water bottle. Items to leave at home Our program is fully equipped with activities. Please do not allow your child to bring toys from home, eliminating unnecessary problems. Children may bring toys or items of special interest on sharing days or by special arrangement with staff. CCPR is not responsible for any lost, stolen, damaged, or traded items. • We prohibit drugs, alcohol, guns, knives, weapons (real or fake), or other items relating to aggression and/or posing a potential safety concern. • Any electronic devices brought in by a child or family is the responsibility of the child and the child alone. It is the family’s responsibility to retrieve confiscated property at sign-out. This includes cell phones and personal or school-issued tablets.
FEE STRUCTURE
Registration is AUGUST 1, 2021. Registration fee is $45* (per registered child). AFTERSCHOOL ENROLLMENT OPTIONS
RATES
Monthly:
$255
Drop-In—1 visit
$22
20-visit Pass 5-visit Pass
$360 Each participant will have his/her own pass $100 Each participant will have his/her own
SCHOOL'S OUT AT MONON COMMUNITY CENTER Fall Break (Oct 14 & 15)
$80 or $50/day
Winter Break Week One (Dec 20 – 22)
$120 or $50/day
Winter Break Week Two (Dec 27 – 29)
$120 or $50/day
Winter Break Final Day (Jan 3)
$50
Martin Luther King, Jr. Day (Jan 17)
$50
President’s Day (Feb 21)
$50
Spring Break (Apr 1 & 4 –8)
$240 or $50/day
*Registration fee and punch pass is non-refundable. No transfers or refunds after purchase.
ESE REFUND POLICY
Monthly and drop-in enrollments may not be transferred or refunded after the final program day of the respective program month (i.e. payments made for the month of August 2021, will not be transferred or refunded after August 31, 2021). All refunds are subject to a $10 service charge per participant per cancelled program/pass. Registration fee, 20-visit and 5-visit pass sales are FINAL.
SCHOOL’S OUT REFUND POLICY
Cancellations for a camp week/day must be requested a minimum of two weeks from the start date to receive a refund, less a $10 service charge for cancellation per camp week/day per camper. All refunds are subject to State Board of Accounts claim procedure and may take 3-5 weeks.
HOW TO REGISTER
Visit http://bit.ly/EZChildTrack-ESELogin to open a new account and register your child.
HOW TO PAY
Pay online using your EZChildTrack account. Payments are accepted by electronic check or via credit/debit card. Please note, ESE application for enrollment must be submitted a minimum of 2 business days prior to expected student attendance.
OUR ESE TEAM Our Extended School Enrichment program is committed to the safety and well-being of your child. Our team of professional Site Supervisors oversee all staff working in our Extended School Enrichment before- and afterschool programs. These team members have been recruited for their enthusiasm, experience, and skill set. We place a serious emphasis on training efforts, requiring our Counselors to complete rigorous training in the areas of working with children, group dynamics, communicable disease mitigation, safety and programming. All staff go through background checks before hiring. CPR/AED and First Aid certification is required of all staff members as well as Stewards of Children (a child sexual abuse recognition and prevention program) and verbal de-escalation techniques (a Crisis Prevention Institute training). We take pride in the high expectations we set for our staff each year and evaluate them regularly.
COMMUNICATION Before school starts and each month, your child’s ESE Site Supervisor will reach out to you with highlights and reminders regarding what to expect during the program month at ESE. • Staff will email communication regarding any minor injuries requiring a band-aid or ice pack. More serious injuries will be communicated by phone call. • Communication regarding behaviors that need improvement will be emailed. More severe cases, please expect a phone call. • Prior to your child’s first day of ESE, we strongly recommend that you confirm your phone number and email address with your child’s Site Supervisor to ensure accuracy. • Parents/guardians may reach out at any time by phone to their child’s ESE location. Emails are also a great way to communicate, although Site Supervisors have limited time while children are present to check email. The site cell phone will receive text messages, and many of our families like to communicate that way. • Please feel free to call the site phone at any time to speak to your child (contact information can be found on the last page). Please note that children might be busy with an activity or outside playing, so they might need to give the parent/guardian a call back. Staff are always happy to relay any information to the child as well, if preferred. • We love to communicate positive behaviors! Be on the lookout for a R.I.C.H.E.R. “Right”-Up communication email or note home.
PARENT/GUARDIAN SIGN-IN & SIGN-OUT PROTOCOLS The ESE sign-in/sign-out process might look slightly different at each school. Please work with your child’s ESE Site Supervisor to understand all sign-in/sign-out protocols prior to your child’s first day of attendance at ESE. Conversations about an ESE student’s program participation (e.g. behavior, account questions, etc) will not take place at sign-in/sign-out to help expedite the process. If a parent/ guardian needs to discuss any aspect of their child’s ESE participation, we ask that they request a phone call from a supervisor to occur before or after program hours. Staff will work diligently to ensure that this follow-up occurs promptly upon the parent/guardian’s request. Students are only released to individuals listed as “authorized pick-ups” who must be at least 16 years of age and must be listed within the participant’s online account. All ESE staff is required to check identification of authorized individuals. Late fees will be assessed to any pick-ups after 6:00 p.m.; the charge is $1 for every minute late per child (e.g. a child picked up at 6:04 p.m. equals a late fee charge of $4).
LATE START BEFORE SCHOOL PROGRAM: 7-8:20 a.m. Approximately twice per month, CCS elementary schools will delay the school start time from 7:40 a.m. to 8:20 a.m. On these select days, ESE will offer before school programming at no cost to CCS elementary school enrolled families. In order to receive care for your student on those days, please sign the child up for the ESE Late Start Before School program prior to the start of the specific program date. ESE will not allow participants to attend the late start before school program without prior enrollment in the program.
BEHAVIOR EXPECTATIONS We expect staff and participants alike to demonstrate the R.I.C.H.E.R. principles of RESPECT, INTEGRITY, CARING, HARMONY, EXCELLENCE and RESPONSIBILITY. Children who fail to exhibit these character traits will be counseled by our staff. We have trained all employees to use positive discipline approaches to modify behavior including redirection, personal reflection time, mindfulness exercises, and removal from activity until more positive choices can be displayed. We deeply respect children and will never participate in any forms of physical or corporal punishment, including spanking, hitting, using exercise as a punishment, etc. Our goal is to keep you informed of your child’s behavior choices, both positive and areas for improvement. When a child makes a positive choice, they will receive a R.I.C.H.E.R. “Right”-up and you will be notified with details. Chronic or severe behaviors that require improvement to safely participate in ESE programs will also be shared through an emailed behavior report and subsequent phone call, if warranted. Please see our Behavior Consequence Rubric for a more thorough explanation of how we hold participants accountable for their actions.
WEATHER POLICY + PROGRAM CLOSURE Students Report to School, but School is Cancelled ESE after school program will not run if school is cancelled and will work closely with the school personnel to ensure all students are sent home by way of the method in which their parent/guardian has indicated. School is Cancelled and Students Do NOT Report In the event of CCS school closure, the ESE program will not run. School’s Out Camp Delays and Cancellations Since School’s Out camps do not occur around the school day, the decision to delay or cancel rests with the ESE Director. ESE staff will alert families of enrolled participants via email in the event of a delay or cancellation. Information can also be found on CCPR website and social media.
LOST + FOUND
If you suspect your child lost an item, please contact your Site Supervisor with a description of the lost item as soon as possible. We will make every effort to return lost and found items while your child is at ESE. Please mark all items with the child’s full name so they can easily be returned. If something is missing please contact us to check lost and found immediately.
POLICIES & PROCEDURES EMERGENCY PROCEDURES ESE staff and students will practice live emergency drills throughout the school year simulating various emergencies to ensure proper preparation in the case of an actual crisis during the ESE program. MEDICATION PROCEDURE Whether a participant needs to take a medication regularly after-school or needs their emergency medicine close at hand during the program, our staff have it covered. We will request a parent/guardian to complete our Medication Permission Log which will serve as the parents/guardians permission to give the medication as well as serve as a log for when staff administer the medication. Any medication participants need while enrolled in ESE should be provided in the original container. Unless the medication is utilized for quick-relief, emergency purposes, the medication will be locked and stored on-site at ESE. Emergency medications will stay with the adults supervising the child for whom the medication belongs. With the parents/guardians permission, older children may self-carry emergency medications. ESE must receive a child’s medication for exclusive use during the program. We are unable to access the nurse’s station after school hours. Children’s allergies are disclosed by the parent/guardian at the time of enrollment. Staff keep a running list of all participants with allergies and are diligent in keeping these children safe by monitoring them and all their ESE activities. Please contact the Site Supervisor if your child has any outstanding medical needs and/or allergies. We work with each family on a case-by-case basis to ensure safe participation. ESE appreciates parents/guardians providing the Site Supervisor any school forms related to health (i.e., asthma action plan, seizure action plan, etc.). ESE does not provide over-the-counter (OTC) medication (e.g. Benadryl, Tylenol, etc.). Parents/guardians may provide OTC medication for their child’s exclusive use at ESE with a completed Medication Permission Log. LATE PICK-UP Parents/guardians are encouraged to be on time for pick up at the end of the day. Pick up time from ESE is no later than 6:00 PM on regular school days. If a parent/guardian is late picking up their child, there is an additional fee. All late fees are billed through the parent/guardian’s EZChildTrack account. The fee is $1.00 per minute, per child. The parent/guardian will receive an automatic email from the EZChildTrack system, if a late pick up fee is added to the account. After the fourth late pick up, the parent/guardian will be required to have a meeting by phone or in person with the ESE Director or Asst. Director. If the parent/guardian is late four times, ESE enrollment will be suspended until a meeting takes place and all late fees are paid. The child may no longer be allowed to attend ESE after the fifth late pick-up. Please note that if the parent/guardian asks someone else to pick up their child and that person is late, the parent/guardian is responsible for the late fees and the late pick-up counts toward the allowed five incidents. Each semester and/or summer will start with a “clean slate,” and the late pick-up count will reset. ESE reserves the right to evaluate participation if the late pick-up count exceeds five incidents in two consecutive semesters or over the summer. If the participant is not picked up within one hour after the program ends, and all emergency contact attempts have been exhausted, the local police will be notified and the participant may be immediately expelled from the ESE program.
FEDERAL TAX ID # (EIN) 35-6000972
CONTACT INFORMATION
If you have questions during the school year, please reach out to one of our staff members for help. We are here to make your family’s time in our before and after school program the absolute best it can be!
REQUESTING MODIFICATIONS ESE is committed to being an inclusive program. We are dedicated to compliance with the Americans with Disabilities Act (ADA). By making reasonable modifications, our inclusion model allows participants of many ability levels to join our ESE program. Please visit our website to view our full inclusion statement and request a reasonable modification for your child. For general questions about our program process and inclusive services, please contact Aimee Rich, Inclusion + Engagement Supervisor, at 317.843.3866 or arich@carmelclayparks.com.
REPORTING CHILD ABUSE OR NEGLECT
Staff are trained to look out for the signs and symptoms of child abuse or neglect. If abuse or neglect is suspected, CCPR staff are required to call the Department of Child Services to make a report.
GENERAL INFORMATION 317.843.3865 ese@carmelclayparks.com
SITE SUPERVISORS
Carmel Elementary Elijah Bullard ∙ 317.258.8266 Cherry Tree Elementary Monica Haddock ∙ 317.698.6579 Clay Center Elementary Alyssa Holsten ∙ 317.679.9867 College Wood Elementary Allison Werich ∙ 317.418.5267 Forest Dale Elementary Valeska Simmonds ∙ 317.258.6504 Mohawk Trails Elementary Cyndi Canada ∙ 317.418.8475 Prairie Trace Elementary Joey Castillo ∙ 317.698.0816 Smoky Row Elementary Graham Cecil ∙ 317.418.6917 Towne Meadow Elementary Amanda Craig ∙ 317.698.7950 West Clay Elementary Jennifer Hammons ∙ 317.698.4966 Woodbrook Elementary Jennifer Gray ∙ 317.418.1396
Jennifer Brown ESE Director 317.843.3864 jbrown@carmelclayparks.com
Carmel Clay Parks & Recreation Monon Community Center 1235 Central Park Drive East Carmel, IN 46032