COROA Newsletter Mark Your Calendar
Fair Housings & Assistance Animals Instructor, Chuck Hauk September 23rd 5:30pm - Networking 6:00 - 8:00pm Dinner/Class NEW VENUE – Shilo Inn 3105 O.B.Riley Road, Bend
Monthly Board Meeting September 19th @ 1:00pm PLUS Property Mgmt Office 2014 Calendar of Events
JANUARY 1/21/14 - Life Under HB 2639 / Partnering with Sec. 8 Program FEBRUARY 2/25/14 - Taxes, Exchanges, Insurance - Oh My!
September 2014
Help Your Process Server to Save Time in Your Eviction. One of the longest delays in processing evictions occurs when not all occupants are served personally (hand to hand) with the unlawful detainer summons and complaint. More often than not, the occupants know they must be legally served in order for the court to award a judgment for possession of the subject property. If they are sophisticated, they know that they can delay the time for the eviction by two to three weeks if they successfully avoid the process server. If the unlawful detainer is not served in person, it can be served on another person who resides at the property or on the person in charge of the place of employment of the occupant, so long as they are of sound mind and at least 18 years of age. If no one can be found to substitute serve, then the court will allow the process server to post the unlawful detainer on the front door of the subject property and mail a copy by certified mail, but only after the court has signed an order allowing for this method of service. Most courts also require process servers to attempt to serve the unlawful detainer personally for three consecutive days, with both morning and afternoon/evening attempts before the suit can be served by substituted service. Once served by substitution, the occupant has a total of 15 days to file responsive papers in court instead of the normal five days following a personal service. Therefore it is crucial that the process server is able to serve each occupant personally (hand to hand) to avoid a two to three week delay in your case. The more information provided to the process server, the more likely he/she will be able to quickly serve all occupants personally with the unlawful detainer action. We recently polled our process servers to find out what is most helpful to them in serving all occupants personally with the unlawful detainer. Below are some of the most helpful ways you can assist your process server in achieving a personal serve on all occupants.
MARCH 3/18/14 - Landlord & New Forms 101 APRIL 4/17/14 - Law & Rule Required Course [LARRC] 4/18/14 – Annual Dinner Meeting & Rental Survey MAY 5/27/14 Boost Your Bottom Line AUGUST 8/26/14 – Forms 2014 SEPTEMBER – NEW VENUE 9/23/14 – Fair Housing & Assistance Animals OCTOBER 10/28/14 – Reasonable Accommodations NOVEMBER 11/25/14 - Landlord 101 Part 2 Sponsorship Opportunities
Help Your Process Server to Save Time in Your Eviction. (Cont.) Places of Employment It is much easier to avoid a process server at home, rather at the occupant's place of employment. To avoid the process server at home, they simply don't answer the door. Therefore, it is important to include the occupant's verified place of employment to improve your chances of a personal serve. Description of Occupant's Vehicle and Parking Space Number It is easy for the process server to tell if the occupants are home by checking their parking space and/or description of their car with license plate. If a stake out is necessary, it is also a good place to wait until the occupant wants to leave in their vehicle. Best Time to Find Home It is helpful to know the best time to find the occupant at home. Occupants who work a late shift versus someone who is unemployed makes a big difference as to the best time the process server can expect to find the occupants at home. Security Codes or Keys Many times our process servers have to wait for someone to enter or exit the property before they can even get to the occupant's door. It is very helpful to give the process server the gate code or keys so they can gain entry. Every process server we use is licensed and bonded. Dangerous Animals or Conditions It is important to keep the process servers aware of any dangerous conditions or animals on the property so they can take necessary precautions.
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Additional Descriptions of the Subject Property It is very helpful to identify the name of the apartment community in addition to the street address and unit number. If there are several buildings, describe the building where the subject property is located so the correct unit is easy to identify. An important part of our unlawful detainer practice is to ensure the process server assigned to your case has all of the information necessary to serve each occupant in person. If your process server has all of this information, you too could save valuable time in the unlawful detainer process. Posted: 26 Aug 2014 PropertyManager.com
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Welcome New Members
Justin Cutter Glenn Cook & Associates Sandra Holloway George Schmidt Top Tier Property Mgmt.
We would like to extend a warm welcome from everyone at COROA!
Member Renewals
High Desert Property Mgmt. P.A.K. Painting & Decorating Larry & Ann Andrews C.O. Leasing & Mgmt. Alison Clough Crooked River Realty Allan Curr Arnold Irrigation District Kevin & Rachel Dodd Jim & Joan Drewes East Bend Plaza Tammy Funchess Dennis Haniford Hogue Investments Darryl & Sandra Horn Gene Hyde C.A. Iacopucci Robert & April Jenkinson Gary Johansen Jorlinn, LLC Nils & Diane Kristiansen Carol Kurtz Craig Letz Rich & Aimee MacDonell Linda May Douglas Meyer Pardini Investment Property Kim Ravera Roby Renshaw Ron Ross Neil Ross Robyn Snyder Trout Realty Michael & Mary Walker Eileen White Gordon & Lisa Wilson
Thank you for your continued support & dedication to the rental industry.
2014 Board of Directors Officers Kevin Restine- President 541-389-2486 Erika Morris- Vice President 541-382-3888 Arleigh Santoro- Secretary 541-593-1653 Brad Warkentin-Treasurer 541-419-1115 Directors Michelle Bunting 541-382-7727 Terry Flora-Turner 541-548-0383 Matt Free 541-526-0222 Dawn Rothenbucher 541-416-0880 Arleigh Santoro 541-593-1653 Melissa Waldman 541-610-7181 Wendy Tiger-Larson 541-385-8177 Melody Luelling 541-330-8522 Kenny LaPoint 541-323-7419 Brandi Snow 541-389-4149 Stephanie Kramer 541-317-1709 ORHA Representatives Terry Flora-Turner Erika Morris Arleigh Santoro
ADVERTISING MEMBERS Please support COROA's Advertising Members ACCOUNTING Callan Accounting Services CPA, LLC – Angela S Hubler 541-388-3838
ADVERTISING Now Renting Magazine - Terry Hollstein 541-617-1367 Bend Rental Guide - Jamie Chimpky 541-633-3001
CARPET CLEANING Sunrise Carpet Service (also does restoration) - Rick Picard 541-317-5659
EDUCATION & TRAINING Deschutes County Tobacco Prevention - David Visiko 541-322-7481 Crook County Health Department - Kris Williams 541-447-5165 Jefferson County Public Health - Carolyn Harvey 541-475-4456
ENERGY-EFFICIENCY Energy Trust of Oregon - Haley Railton 503-278-3002
EVICTION & PROCESS SERVICES Central Legal Services - Michael Long 541-389-8133 Tri-County Legal Process Service - Paul Helikson 541-317-5680 Titanium Legal Services - Sheila Nelson 800-404-9537 Graham Law Group, P.C. – Jack Graham 503-364-1117
FLOORING Cascade Butte Hardwood Floors, LLP - Kris Hakkila 541-410-9091 P.G. Floor Covering – Ernie DeBoy 541-382-3499
GARAGE DOOR Cascade Door Inc. - Kirk Neal 541-382-4553
INSURANCE Cascade Insurance Center - Randall Carlton 541-382-7772 State Farm Insurance - Fred Hornback 541-382-6828 Farmers Insurance - Perry Rhodes 541-389-3715 American National Insurance – Eli Drost 541-508-4284
HEATING & COOLING Professional Heating & Cooling Inc. – Jason Curtis 541-923-3366 COROA Voicemail 541-389-3819 Newsletter Editor Jamie Chimpky 5COROA@541MediaLLC.com
LANDSCAPE & IRRIGATION Springtime Landscape & Irrigation - Bill Schumacher 541-389-4974
Important Information
ADVERTISING MEMBERS CONTINUED General Question Or Concern? Call The COROA Hotline at 541-385-3819. Great info and best of all it's free.
MAINTENANCE & SUPPLIES Miller Lumber - 541-382-2022 Straightline Contracting Inc. - Travis & Andrea Sheppard 541-350-2351
Class or Time Sensitive Questions? Call Plus Property Management at 541-389-2486.
Keystone Building Inc. - Darin MacDonald 541-633-0041
PAINTING Need ORHA Forms? Visit ORHA ONLINE and click get ORHA forms online. From there you can pick your form, generate a PDF to print and pay through PayPal. Don't forget to enter your member ID for 1/2 price discount. Want to go green? If you are receiving a mailed version of this newsletter it is because we may not have your email address or you elected for a printed version. If you would like to save the paper, please contact us with your email address and we would be happy to send you our electric version to you instead. Address Change? Email COROA@541MediaLLC.com with your new address. Have An Article You Would Like Featured In The Newsletter? Email COROA@541MediaLLC.com Copyright © 2014. All Rights Reserved. DISCLAIMER: This publication is distributed with the understanding that it does not constitute legal, accounting or other advice. The views and/or opinions expressed are not the official positions or views of the Central Oregon Rental Owners Association. COROA assumes no liability for loss of damage as a result of reliance on the material provided in this newsletter. Appropriate legal, accounting or other expert assistance should be sought from competent professionals. Advertisements in our newsletter are only advertisements and no endorsement or approval is intended of any advertising.
P.A.K. Painting & Decorating - Paul Keane 541-420-4736
PLUMBING Value Plumbing - Ron Vetter 541-322-6928
PROPERTY MANAGEMENT Encore Property Management - Shannon Smith 541-480-1685 Plus Property Management - Kevin Restine 541-389-2486 Wild West Property Management - Dawn Rothenbucher 541-416-0880 Marr Management Inc. - Diane Marr 541-923-8222 Specialized Property Management - Brad Warkentin 541-419-1115 Partners Property Management – Randy Grills 541-389-4149 Morris Hayden Properties – Erika Morris 541-382-3888 Willow Canyon Properties – Donna Fisher 541-475-8000
REAL ESTATE Hasson Company Realtors - Melody Luelling 541-330-8522
REAL ESTATE LENDING & INVESTMENT PLANNING Mid Oregon Lending Inc. - Mike Martin 541-420-4709
TENANT SCREENING National Tenant Network - Marcia Gohman 888-989-1686 Associated Credit Systems - Scott Davis 800-460-3117 ScreeningWorks - Geni Benenson 888-401-7999 North West Tenant Screening - Terry Flora-Turner 541-548-7368
Where To Get Forms, Canned Smoke, New Member Packets, Landlord/Tenant Law Books, & Forms Manuals
New Membership Advertising Form Please accept my business as an advertising member and include it in the next COROA newsletter.
Visit one of these offices below that sell COROA materials as a courtesy to our members.
Business __________________________________________________________
Plus Property Management
Address ___________________________City/State/Zip ____________________
695 SW Millview Way #106, Bend
541-389-2486 High Desert Property Mgmt, LLC
Terra Flora- Turner
Contact Person ____________________________________________________
Product Or Services __________________License Number _________________ Phone ____________________________ Fax ____________________________ Email ____________________________________________________________
1515 SW Reindeer Ave, Redmond
541-548-0383 Wild West Property Mgmt (forms only) 715 NW 3rd St, Prineville 541-416-0880 Please do not ask them for help filling out forms or other advice about tenant/landlord matters. If you have questions, please call the COROA hotline or consult an attorney. Thank you! Credit Reporting Services
National Tenant Network 888-989-1686 Associated Credit Systems 800-460-311 North West Tenant Screening 541-548-7368 Screening Works 888-401-7999 Save 10% (Use code OR344save77)
Website __________________________________________________________ Include $25 for a direct link from COROA's website Enclosed is my check for $100 or $125 for one year membership and my business card. Please do not staple your card to the application. Fax to 541-3892449 or Mail your registration form to COROA c/o Plus Property Management, 695 SW Mill View Way #106 Bend, OR 97702
Newsletter Advertising Opportunities Looking To Advertise In The COROA Newsletter? (circle one) Full Page $75
1/2 Page $50
1/4 Page 1/2 $30
Business Card $15
For more information please contact Jamie Chimpky COROA@541MediaLLC.Com
SPONSORSHIP OPPORTUNIES NOW AVAILABLE Would you or your company like to sponsor one of our upcoming events? Send us an email today to find out how and to reserve your date! COROA@541MediaLLC.com
Central Oregon Rental Owners Association September Class Information Fair Housing & Assistance Animals Everyone could use a refresher class on fair housing, & this is the class you won't want to miss! Chuck Hauk will be discussing the requirements for reasonable accommodations; the verification of disability status; the verification of the need for a requested accommodation, including companion/service animals; limits on such animals; expectations of the resident with such an animal; lease enforcement; how to document; what a landlord can & cannot ask; & a liberal sharing of real-life stories, after his experience in Public Housing where he WAS the landlord for about 1,000 units for 20 years. There will also be time for Q&A, so please come prepared with your questions.
Landlord Tenant Law Books & Forms will be available for purchase.
Tuesday, September 23, 2014 | 5:30 Networking – 6 - 8:00 Dinner/Class Shilo Inn 3105 O.B. Riley Road, Bend – NEW VENUE $30 COROA Members | $40 Non-Members before Sept. 19th A plated dinner, beverages, and cookies will be provided. 2 RE Continuing Education Credits Available (see important information below) Sponsored by: PG Long Floorcovering LLC.
______________________________________________________________________________ Registration Form: Mail, Fax Or Return In Person
Fair Housing & Assistance Animals Please RSVP by September 19th to reserve your spot and menu selection. Cost: $30 COROA Members & $40 Non-members. Cost is an additional $10 after September 19th or at the door! COROA is Now Accepting Credit Card Payments at the Door for Late Registrations & Forms/Book Purchases! Name(s) ____________________________________________________________ Company Name: _____________________________________________________ Office/Cell: _________________ Email: ___________________________________ RE or PM Licensee? _____ License # REQUIRED _____________________________ (You must put license # to get continuing education credit!) Check or credit card payment due with registration.
___Herb Crusted Roasted Pork Loin ___ Lemon Herb Baked Chicken ___ Vegetable Ziti Alfredo
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(please select 1 by 17 )
Check Or Credit Card payment due with registration Visa __ MC __ Acct#_______________________________________ Exp._______ Signature ______________________________________ Date: ________________ Fax to 541-389-2449 Or mail your registration form to COROA c/o Plus Property Management 695 SW Mill View Way #106, Bend OR 97702 or call 541-389-2486
Kenny LaPoint Housing Works & Families Forward Public Affairs Director
Ask Kenny! Question: Under House Bill 2639 (aka. The Section 8 Bill), there is an established landlord mitigation fund that provides for reimbursement of damages should a Housing Choice Voucher (Section 8) recipient damage a unit. If I become aware of damages to my unit, how do I file a claim for reimbursement?
Answer: To be eligible for the Landlord Mitigation Fund, landlords must have leased to tenants through the HUD Housing Choice Voucher Program, also known as Section 8. The damages to the residence must exceed normal wear and tear, and must have occurred after July 1, 2014. To qualify for program assistance, a landlord must first obtain a judgment against a tenant from a court in an Oregon county, in which either the tenant or the property is located. (a) The judgment must be from a circuit court, a small claims department of a circuit court, or a justice court; (b) The time frame for appeal of the judgment must have expired without appeal or the judgment must otherwise not be subject to further judicial review. Program assistance is limited to reimbursement for those amounts covered in a final judgment. Claim reimbursements may include expenses related to property damage, unpaid rent, or other damages satisfactorily described and documented in a claim from the landlord to OHCS. Property damage claims must include the following: a) Property damage incurred after July 1, 2014; b) Property damage was caused as a result of a tenant's occupancy, pursuant to a rental agreement under the Housing Choice Voucher Program at the time the damage was incurred; c) Damage to property exceeds normal wear and tear; and d) Expenses for repairs are in excess of $500, but not more than $5,000 per tenancy. Types of Program Assistance: (a) Partial Reimbursements: Program assistance may be available for damages in amounts less than $500 when a partial amount is still owed on a judgment that is in excess of $500. For example, if a landlord received a payment of $400 on a $700 judgment on qualifying damages, the landlord may seek reimbursement for the remaining $300 owed to them under the judgment. (b) Reimbursements up to $5,000: Program assistance for damages up to $5,000 may be provided on a judgment that is in excess of $5,000. For example, if a landlord has a judgment for $7,000 for qualifying damages, the landlord may see reimbursement for up to $5,000 of the qualifying damages. Qualifying damages include: a) Attorney fees, court costs, and interest; b) Loss of rental income during the time required for repairs to with respect to qualifying property damage; c) Lease-break fees; d) Pre-judgment and/or post-judgment interest; e) Other costs related to lease violations by a tenant such as repair labor, materials, disposal fees, etc.
A landlord may not seek, accept or retain program assistance from the department for amounts already paid for qualifying damages by the tenant or by a third party. If, after submitting a claim for program assistance, a landlord receives payment for any claimed damages from a tenant or a third party, the landlord must notify the department within ten (10) days of such payment. A landlord must provide restitution to the department for overpaid program assistance within forty-five (45) days. The department will maintain a record of program assistance provided to a landlord to assist in determining if there has been an over-payment of program assistance. Program Delivery A landlord must submit a claim for program assistance to the Department within one year of obtaining a judgment against a qualified tenant. The time frame for appeal of the judgment must have expired without appeal or the judgment must otherwise not be subject to further judicial review. The application is available online at: http://www.oregon.gov/ohcs/Pages/css_housing_choice_landlord_guarantee_assistance.aspx After submission of the application, OHCS will notify applicants if the application is incomplete within ten (10) days. OHCS will process applications and payments to landlords within forty-five (45) days. After receiving assistance, a landlord must file a satisfaction of judgment within thirty (30) days in the amount of any program assistance received from the department in the court from which the judgment against the tenant was obtained. A copy of this filed satisfaction of judgment must be delivered to the department within forty (40) days of the landlord's receipt of the program assistance. Tenants whose landlords have received a judgment against them and submitted claims for assistance will be requested to repay the assistance. OHCS will contact tenants to request repayment, and will assist in creating reasonable repayment plans. OHCS may waive or suspend debt owed by tenants as circumstances dictate. OHCS may also send the debt to the Department of Revenue for collection.
Disclaimer: Housing Works recommends that you contact an attorney with any questions or concerns relating to tenant/landlord law. Housing Works staff are not attorneys and merely provide information pertinent to Hosing Choice Voucher program requirements. Have a question for Kenny? Email your question to COROA@541MediaLLC.com. Your question and subsequent answer will be responded to via email and may be displayed in a COROA Newsletter. Your contact information will be kept confidential in our newsletters.
Have you purchased your New Law Book Yet?!?! Purchase yours today at PLUS Property Management 695 SW Mill View Way Suite #106, Bend High Desert Property Management 1515 SW Reindeer Avenue, Redmond Books will be for sale at the registration table during the COROA class September 23rd Member Price: $30.00 Non-Member Price: $75.00
SEPTEMBER 26, 2014
Questions? Contact Dana at: (503) 364-1117 Dana@GrahamLawGroupPC.com CE Provider # 1277
10:00-11:00 Pest Control: Guest Speaker: Eric Ulfer, Owner: Pest Solutions, LLC 11:00-1:00
Section 8: Guest Speakers: Jill Smith & Jim Rattanasouk: Homeforward, DNP
-O N Y O U R O W N F O R L U N C H 2:00-3:00
Terminations & Evictions: Attorney Steve Cox, Graham Law Group, PC
3:00-5:00
Management Agreements & Policy Manuals: Attorney Jack Graham, Owner: Graham Law Group, PC
★
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Graham Law Group, PC
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Exp.: _________ Sec. Code: _______
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Plated Dinner Menu ___ Herb Crusted Pork Loin ___ Lemon Herb Chicken ___ Vegetable Ziti Alfredo
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Criminal Reports
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Credit & Criminal Reports
All Criminal Reports include - Oregon Non-Violent Report, plus National Violent Crimes & National Sex Offender Check
Full Tenant Screening - $75 (Includes - Credit & Criminal Reports PLUS Landlord & Employment Verification)
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RENTAL FORMS ORDER LIST Form # 1 2A 2B 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 25A 26 27 28 29 30 31 32 33 34 35 36/37 38 39 40 41 42 43 44 45 46 53 54 55 56 57 58
Form Description *NCR = No C arbon Required (self -carbon) Rental Application - LAW CHANGE '14 Rental Agreement Mont-to-Month - Law Change '14 Lease Fixed Term - Law Change '14 NCR Pet Agreement NCR 72-HR Notice NCR 30 or 60 Day Notice Of Termination (No Cause) Pet Violation Notice 10 Day Termination 24 Hour Termination NCR Check-In/Check-Out Report Medical Marijuana Agreement NCR Smoke & Carbon Monoxide Alarm Agreement NCR Security Deposit Final Accounting NCR Notice Of Rent Increase Rent Payment Notice Resident's 30 Day Notice Confirmation of 30-Day Notice #15 Maintenance Request NCR 24-Hour Notice To Enter Emergency Entry Notice Application Verification Deposit Refund Requirements Emergency Locations Actual Damages - NEW 2014 Sattelite Agreement - NEW 2014 Abandoned Property Abandoned Property - Deceased Tenant Goods May Be Left NCR Smoke Free Agreement One-Time Late Payment One-Time Partial Payment NCR Deposit To Hold - LAW CHANGE '14 Guest Registration Addendum Notice to Residents - Also Comes Cardstock Notice of Parking Violation Warning Notice - Noise/Disturbance/Other Someone Is/Was In Notice NCR 30 Day Termination With Cause 24 Hour Unlawful Tenant Entry Agreement Annual Recycling Notice NCR Application Screening Fee NCR Application Denial & Adverse Action Letter NCR 144-Hour Notice Applicant Screening Guidelines - LAW CHANGE '14 Assistance Animal Agreement Reasonable Accommodation Request Mold Prevention Agreement 2014 New Law Addendum - NEW 2014 30 or 60 day Change of Terms - NEW 2014 NCR Temporary Occupant Foreclosure/Default Addendum Lead Paint Booklet Landlord/Tenant Law Book (non-member $75.00) Forms Manual Forms Sample Packet TOTAL
2 Pack $ 3.00 $ 3.00 $ 3.00 $ 6.00 $ 6.00 $ 6.00 $ 3.00 $ 3.00 $ 3.00 $ 6.00 $ 3.00 $ 6.00 $ 6.00 $ 6.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 6.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 6.00 $ 3.00 $ 3.00 $ 6.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 6.00 $ 3.00 $ 3.00 $ 3.00 $ 6.00 $ 6.00 $ 6.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 6.00 $ 3.00 $ 0.25 $ 30.00 $ 30.00 $ 8.00
10 Pack $ 10.00 $ 10.00 $ 10.00 $ 15.00 $ 15.00 $ 15.00 $ 10.00 $ 10.00 $ 10.00 $ 15.00 $ 10.00 $ 15.00 $ 15.00 $ 15.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 15.00 $ 15.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 15.00 $ 10.00 $ 10.00 $ 15.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 15.00 $ 10.00 $ 10.00 $ 10.00 $ 15.00 $ 15.00 $ 15.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10.00
50 Pack $ 25.00 $ 25.00 $ 25.00 $ 30.00 $ 30.00 $ 30.00 $ 25.00 $ 25.00 $ 25.00 $ 30.00 $ 25.00 $ 30.00 $ 30.00 $ 30.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 30.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 30.00 $ 25.00 $ 25.00 $ 30.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 30.00 $ 25.00 $ 25.00 $ 25.00 $ 30.00 $ 30.00 $ 30.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00 $ 25.00
Order QTY
Amt. Due
RE V 5/2014
For more information and office locations to purchase forms visit www.CentralOregonRentalOwners.org
FORM OF THE MONTH - FORM #35 Warning Notice Non-compliance Fees & Your Tenant Most rental owners/managers have experienced the irritation and frustration of a tenant not going by the rules; all too common are unauthorized pets, trash left in the yard or cars parked on the lawn. A polite but firm, "Please address this problem immediately", didn't get the desired effect. What's your next step? Form # 35 Warning Notice was designed just for this situation. This notice puts some teeth behind your request for the tenant to adhere to the rental agreement they signed. A written warning notice serves several purposes. It starts a paper trail, it says you're serious, & it makes it possible for you to collect non-compliance fees. Remember, the law changed & you must serve this warning notice once, on the next violation you can charge $50 & for every subsequent violation of the same type you can collect $50 plus 5% of the monthly rent. Form # 35 can be served with a 30 Day With Cause Notice to Vacate Form # 38. If served together, for instance for an unauthorized pet, this notice sets the stage for an eviction if they remove the pet - but brings it back anytime within the next 6 months. Ignoring behavior that is prohibited, like an unauthorized pet could create a waiver, you could end up in a situation where you must accept the pet. A paper trail is your proof that you said NO & you mean it. When you ignore behavior the message your tenant receives is that this isn't really important. Serving a Warning Notice says, "Stop now or pay the price." Frustrated that your tenant isn't taking you serious? Feel like you have no power to change their behavior? Form # 35 Warning Notice is the first step to start the paper trail of your tenant's bad behavior & to being able to collect non-compliance fees.
The NEW Forms Manuals are ready for purchase!!!!! The manual is well organized & includes EVERY current form and step by step instructions on how and when to use them AND how to fill out each form. ORHA (Oregon Rental Housing Association) revised six forms. These form revisions were due to law changes and we encourage you to replace your old forms with the new ones. (Forms #1, 2A, 2B, 5, 30, and 45) In addition to the revised forms there are 4 NEW FORMS! #24, 35, 55, & 56.
__________________________________________________________
Need Forms? Order them online today! Buying our Oregon Rental Housing Forms are just a click away! www.OregonRentalHousing.com to Access & Purchase Your Forms
COROA MEMBERS RECEIVE FORMS AT HALF PRICE! Your Local Association ID is COROA.2011
BELOW ARE EXAMPLE INSTRUCTIONS FOR PURCHASING FORMS ONLINE. 1.
Go to www.OregonRentalHousing.com
2.
Click (top right): "Click to get ORHA forms online"
3.
Input your local association code in the field labeled Enter your Member ID (COROA.2011) to receive ORHA Forms Half Price
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Choose & click on the form.
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Input your information.
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After you fill out the form, click "Generate PDF" and your form will be created and added to your cart.
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Click "Checkout Now", this will direct you to our PayPal Payment page. You can use your favorite credit card or your PayPal account.
8. Follow payment directions. Once complete, PayPal will return to the ORHA Forms page to "Print Link." This link will also be sent to your email address. Please note: You have 3 days to print your forms before the links expire.
WARNING NOTICE
35
Tenant Name(s):___________________________________________________ et. al (and all others) Address:______________________________________________________Unit: _____________ City:_______________________________________________, OREGON Zip: _____________
SA
You are hereby given a formal warning notice that you, someone in your household, or your guest on or about __________/__________/___________:
Used premises for purpose other than dwelling: __________________________________________ ___________________________________________________________________________________
M
Created noise or disturbance that disrupted your neighbors’ peaceful enjoyment of the premises or
PL
caused the police, sheriff and/or health officials to be notified: _________________________________ ___________________________________________________________________________________
Damaged property or premises: _______________________________________________________ ___________________________________________________________________________________
E
Failed to notify Owner/Agent in writing of malfunctions of equipment, failure of essential services or need of repair:_______________________________________________________________________
Performed vehicle repair or have inoperable or dismantled vehicles on premises:_________________
O
____________________________________________________________________________________
Misused common areas:______________________________________________________________
N
____________________________________________________________________________________
Failed to pay non-compliance fees, late fees and/or any other monies owed in a timely manner: _____
LY
____________________________________________________________________________________
Other: ____________________________________________________________________________ ____________________________________________________________________________________ THIS IS A WARNING NOTICE: We advise you that all such breaches must be corrected and not repeated.
The police, sheriff and/or health officials may be notified to insure abatement. You may be cited for breach of city, county and/or state ordinances and/or statutes. Under the Oregon Residential Landlord/Tenant Act the Tenant must behave themselves in a manner that will not disturb the neighbors’ peaceful enjoyment of the premises. If the breach listed above is not cured or if it is repeated, the Owner/Agent may terminate your tenancy pursuant to ORS 90.392, 90.398, 90.405 or 90.630.
__________________________________________
_______________________
Owner/Agent Telephone: ________________________________________
Date
Equal Housing Opportunity WARNING: No portion of this form may be reprinted without written permission of the Oregon Rental Housing Association, Inc. © Copyright 2013 Rev.1/13
Oregon Rental Housing Association, Inc.
www.oregonrentalhousing.com
335 NE Lafayette Avenue Bend, OR 97701 www.CentralOregonRentalOwners.org
NEW VENUE September 23rd! Shilo Inn Bend & Plate Dinner Options. (see enclosed registration form)
COROA UPCOMING 2014 CALENDAR OF EVENTS January 21st Life Under HB 2639 Partnering with Section 8
April 18th Annual Dinner Meeting & 2014 Rental Survey
February 25th Taxes, Exchanges, Insurance Oh My!
May 27th Boost Your Bottom Line
March 18th Landlord & New Forms 101 - Part 1
June & July No Classes
April 22nd Law & Rule Required Course [LARRC]
August 26th Form Changes & New Forms 2014
September 23rd Fair Housing & Assistance Animals – NEW VENUE Shilo Inn of Bend October 28th Reasonable Accommodation November 25th Landlord 101 - Part 2 December No Class
Central Oregon Rental Owners Association | www.CentralOregonRentalOwners.org | Helpline - 541-385-3819