Friends of the Library Winter 2013
C.G. O’Kelly Library Newsletter
Save the Date Forethinkers: the Evolution of Math Beyond Equations and Solutions Saturday, March 22, 2014
3 Contents | Winter 2013 3 | Broadening WSSU Archives Collection
13 | Reorganization of the Friends of the WSSU Library
The archival collection of WSSU continues to grow
14 | WSSU FOL Advisory board
5 | 2013 Freshmen Orientation: Ramdition O’Kelly Library helps in the WSSU freshmen experience
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15 | Save the Date
The WSSU FOL Luncheon Forethinkers: the Evolution of Math Beyond Equations and Solutions
7 | For the Arts
Artwork on display in the Library
8 | Update:Value of Library Research 8 | New Technology 9 |Staff News
9 | Senior Librarian Retires 10 | Budget Manager Retires 10 | 2013 Instruction Challenge 12 | Staff Travel
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Broadening WSSU Archives Collection The WSSU archives collection is slowly increasing its print and memorabilia files to broaden its holdings beyond the heavily used digital photo collection. During the fall semester, a small but important section of the archives website, www.wssu.edu/ cg-okelly-library/services/archives/ digital-library/, was redesigned and populated with additional files. The digital library collection now has attractive links to a variety of digitized collections. Researchers can access information from eight areas: athletics/organization, faculty/student, library history/ FOL, multi-media, oral histories, university history, lecture series and university publications. The university publications site may prove to be the most popular among alumni. This collection includes digital copies of the Archway Magazine, commencement programs, News Argus, WSSU yearbooks, and other smaller print collections.
Various books and journals from the digital archives collection
WSSU Digital Archives Page Redesign
The yearbook collection, catalogs, graduation and honors programs are primary sources for individuals researching their family history. With archivist Tom Flynn’s assistance, a family recently explored their ancestor’s WSSU connections. They were able to confirm that their grandfather was the institution’s first international student. He was enrolled at Slater Industrial Academy 1904 – 1906. His name and financial status were located in the academy’s accounting ledger. Another interesting quest involved a Winston-Salem native who wanted to research ‘TC’s’ activities during the student sit-in movement. Add to your family history by exploring the digital library collection. The most recent addition to the collection includes placards from the Dr. H. Rembert Malloy estate. He was a surgeon in Winston-Salem and physician for the college from the 1960s to the 1980s. Other documents from his estate are expected in the near future. Marie Mathews, class of 1948, donated her collection this past summer. She had alumni publications and several years of planning documents for the Miss Alumni contests.
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The archives staff is also using social media to capture current campus events. During the 2013 homecoming, J’Lysa Robinson, an archives student employee, captured over 100 images of Homecoming activities with the help of her fellow Rams. Students are encouraged to upload their images of campus events to o’klibrary@snapcrowd.com. Flynn setup a photo identification station at the C E. Gaines Hall of Fame induction ceremony on November 8, 2013. Inductees were asked to identify images from the Clarence “Bighouse” Gaines photo collection. Flynn selected approximately 200 images based upon the years of play for the inductees and the sports they participated in. Ralph Items from the Malloy estate Jones, ’73 former basketball star was very helpful in identifying or encouraging other inductees to name players and teams. It turned out to be an extremely beneficial process because approximately 50 images were accurately identified and can now be searched by name. Presently, the archives collection does not include much information relevant to WSSU from the 1970s through the year 2000. An oral history project is being expanded to collect information which will help add more facts about this period. Reflections are needed from administrators, faculty members and students who were present during the school’s transition from a college to a university. A few of the interviews on file include Marie Mathews, Victor Johnson, Frances Coble, Rebecca Wall, etc. Pictures, programs, personal letters and other memorabilia that confirm and illuminate an individual’s life story or contributions to the university’s history are valuable. Faculty and alumni are strongly encouraged to consider donating these items to the WSSU archives. You are encouraged to contact Thomas Flynn at flynnt@wssu.edu or call him at 336-750-2426 between the hours of 8:00 and 4:00 pm, Monday through Friday. ~Thomas Flynn, Archivist
Tom Flynn, Archivist, displays a T.C. Alumni Bulletin from the collection donated by Mathews
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2013 Freshman Orientation: Ramdition
Librarian Michael Frye addresses an incoming group of freshmen “Rams”
This year, the staff was given the opportunity to actually bring students into the building for an up front and personal view. This is a major change from previous years, when the staff met with more than 40 small groups to share short videos about library services. Instead of presenting a traditional tour, Michael Frye, science librarian and master teacher, led a team of colleagues in planning and presenting The Ramtastic R.A.C.E., a tour introducing library services and resources. “R.A.C.E.” is an acronym which recognizes that Realizing Academic College Excellence begins with using library services and having the skills necessary to acquire information literacy. Every student who entered the library received a library guide and several small tokens with the library’s logo. The race included stops at eight major service points. The selected areas covered the most
Students entering the library received a library guide and several small tokens with the library’s logo.
frequently asked questions from the previous academic year. Some of the featured points included the Rams Card station, Information Commons, the Circulation Desk, and the Media Production Lab. Other areas such as research consultations and technical assistants were covered with short videos produced by the media production team. The library staff was assisted by student employees which allowed over 700 freshmen to be successfully rotated through the building over a three-day period. There were 100 students in each group. Once they entered O’Kelly, they were divided into five teams: red, blue, yellow, gold, and orange.
Groups of freshmen students explored all three floors of O’Kelly Library
Clues which focused on the services provided or registration requirements were given at each station as the teams walked through the building. To increase interactivity, students were
expected to answer short questions located in the back of their guidebooks during the tour. The library staff collected the answer sheets and eventually entered the answers into a
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Librarian Forrest Foster describes Circulation Desk services to an incoming freshman group
Survey Monkey database. The results indicated that students listened to the presentations because they got many of the answers right. The library staff thought the race was successful because students saw the location of different service desks and areas within O’Kelly, particularly the Circulation Desk. Students especially noticed that this desk provides laptops and textbooks for checkout. During the first weeks of the semester, one librarian suggested that the students were asking more reference-based questions instead of “Where’s the Ram Card Machine ?” Another librarian posed a follow-up question in September as to why persons ask the location of the Computer Help Desk. He learned that those inquiring were often nontraditional that did not participate in Ramdition.
In addition to exploring the library building and service desks, students viewed video content created by the O’Kelly Media Production Staff
Ramdition videos can be viewed on the YouTube page: www.youtube com/watch?v=Z_
YKQG_forw.
The media production team compiled several short videos of the event which can be seen on YouTube: www.youtube.com/watch?v=Z_YKQG_forw. The freshmen who finished Ramdition are just beginning their college journey. At O’Kelly Library, we can be sure “They’ll Get What They Need.” Michael Frye, Science Librarian/Master Teacher
Students taking notes of clues during Ramdition 6 | Friends of the Library
For the Arts The C. G. O’Kelly Library provided the display space for the senior art exhibit from October 23-December 1, 2013. Senior art students: Bree Baldwin, Shakillia Bobo, Diandrea Brown, Maleek Brown, Aundrea Burton, Akinyele Cameron-Kamau, Irwin Clawson, Deric Cooper, Kelvin Douglas, Frederick Graham, Christine Holland, Justin Jackson, Aquila Jones,Victor Toodle, Darius Turner, Ronald Williams and Buck Warren, selected 18 pieces from university’s collection on the theme To Color or Not to Color:The Depiction of the Human Essence for the display. The library hosted the show because the Diggs Gallery is being renovated and seniors needed to curate an exhibit as part of their graduation requirements. Two vacant walls on the second floor west wing of O’Kelly Library made an ideal location for the exhibit.
Ed Shewmake, A Stroll in the Park (1987) oil on paper
John Biggers, Harvesters II, (1992) lithograph (53/70)
Left top and bottom: Artwork along the walls of O’Kelly Library on the second floor west wing Winter 2013 | 7
Update: Value of Library Research Data was collected the entire fall 2013 semester for the Value of Library Research project. At the end of the semester the information will be analyzed. The monthly reports clearly indicate that access to desktop computers and the textbook collection are important services for the students. Both services directly relate to their course requirements. The question yet to be answered is: “do students use multiple library services – meeting rooms, media production services, library instruction and/or research consultations -- during the semester to complete course requirements”? Approximately two-thirds of the library budget is devoted to staff salaries, benefits and collections. Since collection costs are nearly one-third of the budget, it is important to explore ways to collect information that confirm how students use collections. A method is being developed to sample collection use. The bottom line is that librarians want to know if student success and use of O’Kelly’s collections and services are directly connected.
New Technology Students are scheduling meeting rooms for group projects and consistently using the smart boards installed in the medium-sized rooms which were renovated in 2012. In an effort to continue providing needed technology to the students, media:scape mobile transports and a media:scape tables were purchased for the Information Commons and room 305 to provide more opportunities for student collaboration. These new devices allow students to plug in their laptops and display projects on LCD screens for other team members to see. The installations will also support student collaborative efforts without needing to reserve a room. The tables will soon be integrated into students’ study helping them as they work on media or group projects. A staff priority is to incorporate the latest technology to ensure that students come to the library to complete assignments.
Above l to r: Mass Communications Librarian, Forrest Foster, University Program Specialist, Carla Parrish, and Fine Arts Librarian, Patricia Gamble, test out a mobile media:scape station in the information commons area Below: medias:scape table station in room 305 Left: Michael Frye, Science Librarian, uses the smart board in O’Kelly room 206 during an instruction session
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Senior O’Kelly Librarian Retires Vicki S. Miller, education liaison, retired September 1, 2013 after 28 years as a librarian in the reference department. She is the last staff member employed who worked in the O’Kelly Library “box.” She was originally hired as a part-time Miller temporary employee in early 1984 and was responsible for processing interlibrary loan requests. Shortly thereafter, she was appointed to a permanent position. While continuing to work full-time, Miller enrolled in the UNC-Greensboro library science program where she completed the requirements for the Masters in Library Science. During Mae L. Rodney’s tenure as library director, Vicki Miller was the first librarian to acquire her MLS degree while employed full-time. There have been many others who have followed in her footsteps. During her long tenure in reference, change was the operative word. Some of those changes included: the transition from card to online catalog; the doubling in size of the library facility; the introduction and exit of the LS 2000 online system and the installation of three versions of Innovative Interfaces online system. Computers were introduced and used in every facet of library services. The introduction of computer-based research was possibly the most powerful change along with the replacement of the Readers Guide and other print indexes with NC LIVE. This truly transformed reference services which enabled it to move beyond face-to-face and phone assistance to using all technologies and methods. Library instruction is now information literacy and is taught throughout the school year. Vicki Miller once heard the library director say the library instruction classroom should be in use throughout the service day. Today, there are three rooms that can be equipped and used for simultaneous instruction sessions. Vicki Miller offered quality reference services to everyone. She ensured that the reference collection was current, marketed library services to the education faculty and
maintained the education collection. She also taught information literacy sessions to the students and faculty in the School of Education. During the 2012–2013 academic year, her instruction sessions were approximately 10 % of the total classes offered by the librarians. She was actively engaged in replacing print reference titles with electronic versions when it became necessary to change the primary format of the reference collection. She worked with seven reference librarians during her 28 years of service. Miller served on the WSSU Friends of the Library committee at least 10 of her nearly 30 years at O’Kelly. She always recruited the best and worked side-by-side with the junior hostess at the annual events. She also maintained a continuous contact file for the junior hosts/ hostesses. The library staff hosted her retirement reception on August 22, 2013. Congratulations and best wishes, Vicki! Ronunda Claiborne was promoted to librarian liaison for the School of Education on September 15, 2013 as the replacement to librarian for Vicki S. Miller. Claiborne is a May 2013 UNC-Greensboro Library and Information Science graduate. She began her employment in O’Kelly Claiborne Library in May 2012 as the Technical Assistant in archives. During that fifteen-month period she demonstrated good research skills, creativity and an ability to work well with others. Prior to accepting the position at WSSU, she worked as a graduate assistant in archives at her alma mater. Claiborne is very interested in genealogy, her strong research skills and keen interest in social media will make her an integral member of the library instruction/reference team. Welcome Ronunda! We look forward to the new techniques you will share with the education faculty and the instruction team.
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Library Budget Manager Retires Janice Lambert, O’Kelly Library budget manager since 2004, retired December 31, 2013. Her services to the library have been instrumental in using state-appropriated funds to benefit library services. It is through her watchful eye that lapsed salaries dollars were re-assigned to pay for Lambert hiring part-time employees during the peak academic service months and students for the summer. She also ensured that funds were consistently used to acquire equipment, supplies and furniture. Lambert was a new age accountant who could
efficiently use multiple computer-based accounting systems including Banner, purchasing and the Innovative interfaces acquisitions modules. When the need arose, she could still efficiently use the standalone calculator. During her nine years at the library, she was an active member of the WSSU Friends of the Library and consistently invited her friends and family to attend events. She also used her accounting skills to benefit the organization. Congratulations and best wished to Janice Lambert as she enters a new period of her life.
2013 Instruction Challenge The 2013 Instruction Challenge was held December 12, 2013 during which O’Kelly librarians were challenged to create a “flipped” classroom experience. Flipped classroom instructional design is heavily used in secondary schools. Students are given primary lecture information to review and digest prior to class. Most often the information is in a multi-media format. When the class meets, students work one-on-one with the instructor to clarify any missed points or make the assigned presentations. Students who took full advantage of the method indicated that their knowledge base was significantly improved.
Ian Hertz, Business Reference Librarian, making his presentation
O’Kelly librarians and staff members engaging in discussions during the challenge 10 | Friends of the Library
The flipped classroom concept was introduced to O’Kelly librarians during the October 14, 2013 staff development day. Librarians’ most significant concern was how to get the faculty members to buy into the experience and create expectations that would obligate students to fulfill the required preparation prior to class. A benefit for the flipped classroom is that limited class time is not used to cover basic information. Instead, librarians can assist students with issues that they do not understand or listen to presentations. For the December challenge, librarians were required to create a complete lesson plan that included learning outcomes, introduction of the experience, the follow-up assignment and the assessment technique for the flipped experience.
l to r Panel of Judges: Johnson, Owens, McCoy, and Filar-Williams
Outside impartial judges were again invited to hear the presentations and select the best ones. The judges were Laura Johnson, Director of Library Services, Livingstone College; Carla McCoy, Curriculum Facilitator, Guilford County Schools; Beth Filar Williams, Coordinator of Library Servicesfor Distance Learning, UNCG and Robert Owens, Faculty Development Specialist, CETL, WSSU. Carl Leak, Associate Director for Instruction and Research was the first place winner with his presentation, “Scandal: Controversies in the World of Academia and Publishing”. Thomas Flynn, Archivist won second place for his presentation, “Primary Sources Evaluation” and Melinda Livas, Distance Services Librarian was the third place winner with her presentation, “Flip it Good.” Each of their presentations followed specific guidelines, included useful information, could easily be used by other presenters and employed an energetic delivery to their audience. As a result of established faculty/ librarian partnerships, several librarians have already identified classes where flipped activities will be applied to reach established learning outcomes and to more effectively use class time.
Top: Dr. Mae L. Rodney presents Leak, (center) Flynn and (below) Livas each with an award for their “flipped” classroom presentations
Janet Malliett, Serials Librarian, presenting Winter 2013 | 11
Staff Travels The biennial North Carolina Library Association Conference (NCLA) was held in Winston-Salem October 15–18, 2013. This was the first time that NCLA was held in the city in more than 10 years. O’Kelly librarians Tom Flynn, Forrest Foster and Ian Hertz attended the entire conference. Librarians Terrance Martin and Carl Leak participated in the conference on days they were scheduled to make presentations. Terrance Martin shared his experience with using a tutorial in three English composition courses during Martin a poster session, “If You Build it They Will learn.” This pilot project focused on teaching information literacy using a combination of instructional concepts: a flipped instructional model and a modulebased tutorial. Formative and summative assessment designs were also incorporated to test what students retained. Post-test scores were aggregated and used to enhance the traditional one-shot sessions into more focused instructional sessions. ~ Terrence Martin , Political Science Liaison
Leak
Carl Leak participated in a panel discussion on “Outreach to Faculty in the Digital Age: Successes and Challenges.” The session was
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about building relationships with faculty and developing collaborative initiatives, all of which are vital for academic librarians who want to keep faculty engaged in library services. The panel presented examples of faculty outreach successes and challenges from academic libraries of various sizes. Leak shared a new O’Kelly Library initiative that creates an interactive orientation session with faculty. Instructors were asked to complete questionnaires that asked for the courses taught, library resources used, research interests and plans for scheduling instructional sessions. This initiative gave librarians talking points with the faculty and how best to collaborate with them based on course content, department affiliation and the focus of their research. The additional information gathered helped guide which resources to market to each faculty member based on their individual needs. ~ Carl Leak, Health Sciences Liaison
Ronunda Claiborne, the education liaison and reference librarian, attended a three-day Claiborne workshop, “Train the Trainer,” sponsored by the American Society of Training and Development in Alexandria, Va. in December. The comprehensive workshop addressed determining the needs for training, understanding adult learning concepts, writing effective learning objectives, using different strategies
for different learning styles, as well as preparing and assessing an instructional session. Other topics covered included preparation for a training session which includes everything from the learning concepts to the performance of both the instructor and the students. As a new instructional librarian, Claiborne focused on streamlining sessions to better suit students’ needs, incorporating adult learning theories into effective classroom activities and making sure students leave with the skills needed to complete assignments. Overall, Claiborne believes great instruction can impact student academic success at WinstonSalem State University. ~ Ronunda Claiborne, Education Liaison
Janet Malliett, serials librarian, attended the Charleston Acquisitions Conference November Malliett 5 – 9, for the third time. The conference focuses predominantly on the concerns of collection development and acquisitions. This year’s conference theme was, “Issues in Book and Serial Acquisition: Too Much Is Not Enough!”. During the 33rd annual Charleston conference, Malliett presented with William Gee from East Carolina University, and Kristin Calvert and Rachel Fleming both from Western Carolina University. The presentation topic was “How Serials Cancellation Affects Interlibrary Loan (ILL) Requests.” The three presenters
represented masters programs of medium-size (WSSU), large (WCU), and a large doctoral program (ECU). Each serials and/or ILL librarian compiled the number and titles of journals cancelled in 2012, along with the number of ILL requests per title made after the cancellation. The outcome of the research was consistent across the three universities. Because each librarian selectively cancelled titles, few requests were made for cancelled journals and their patrons’ research was not drastically affected. This collaborative presentation increased awareness of the perceived impact of serials cancellations and service demands. Librarians who attended the session had the opportunity to voice and hear the concerns of other university librarians.
important in our effort to keep presentation techniques constantly evolving.
Foster
Congratulations Forrest Foster! He will present his “Let’s Talk About Learning Spaces” on April 10, 2014 at the 2014 Texas Library Association Conference in San Antonio, TX. The conference theme is: “Crunch!! An Evening with the Zombie Authors.”
His presentation at the North Carolina Library Association Conference in Winston-Salem was also focused on the outcome from the online radio talk show mentioned above.
~ Janet. Malliett, Serials Librarian ~ Forrest Foster, Mass Communications Liaison
Staff travel continues to be an important component of our staff development program. Since all staff members are not able to travel, techniques are constantly being introduced that will allow more staff members to benefit from others’ experiences. Librarians Ronunda Claiborne, Forrest Foster, Ian Hertz, Carl Leak, Melinda Livas, and Janet Malliett attended three-day conferences. They were selected to give 45-minute interactive sessions on December 16 to the O’Kelly Library staff on the conferences/workshops they attended. These workshop attendees reshaped the information that they took away to give their colleagues some new suggestions and techniques that could be implemented at O’Kelly. This information sharing is very
Congratulations Melinda Livas! Her conference program proposal, “Using Instructional Design Applications to effectively Flip Library Instruction,” has been accepted for 2014 American Library Association Annual Conference Livas (ALA) in Las Vegas. During the current academic semester, Melinda has also presented several training sessions on using technology to members of the Historically Black Colleges and Universities Library Alliance. Most people really enjoy her upbeat hands-on presentations which are designed to ensure that participants have a quality learning experience.
Reorganization of the WSSU Friends of the Library The WSSU Friends of the Library planning committee took several months to reflect on the future of the organization and how it could effectively meet its “mission of providing supplemental funding to O’Kelly Library” in a very busy and competitive local and national fundraising environment. Universities across the board are seeking funds for scholarships or to sustain daily operations. Another challenge FOL faces is that volunteers are so busy with other affiliations that their time is limited. Three significant recommendations came from the October 15 meeting. The organization should continue to function since library requirements for new funds are always needed. The fundraising event should be held every other year and be scheduled in the spring, and, an advisory committee should be formed that includes representatives from all segments of the university community with an emphasis on faculty members and alumni. Winter 2013 | 13
A steering committee consisting of at least five people representing a cross section of the advisory committee will be recruited and charged with creating and finalizing plans for upcoming events. Those plans will include the outline and participants for proposed events, and creating marketing and fundraising strategies. The steering committee will meet at least twice prior to events. Telephone conference calls and Skype will be considered as ways to efficiently communicate as the group works to move projects forward. The steering committee will also be responsible for planning the agenda for the WSSU Friends of the Library advisory board.
WSSU Friends of the Library Advisory Board
The advisory board’s mission is to ensure that the WSSU Friends of the Library continues to support library services by encouraging friends and alumni to be actively engaged in activities and programs. Committee members will be appointed for a two-year period with the option of one renewal. Every effort will be made to stagger membership to foster program continuation. Three expectations for the advisory board will be to assist with meeting annual program attendance and financial goals, and board members will be expected to be active financial supporters of the FOL. We also need members who will identify WSSU-related conflicts with tentative fundraising dates. For the next several years, the WSSU Friends of the Library will help advertise the collections and services offered by the archives staff. By informing the university community about the services and collections the desire is for alumni and faculty to share their historical material with WSSU archives. (See the feature article about archives for the latest additions to the collection.)
Board members 2014-16 Nichole Calhoun, 2016
Marie Mathews, 2014
Lona Cobb, 2016
Alberta Mickens, 2014
Luchrita Fulton, 2015
Tomara Monroe, 2014
Thomas Flynn, 2016
Mesia Moore Steed, 2016
Barbara Hayes, 2014
Carolyn Perry, 2014
Emory Jones, 2014
Vera Stepp, 2014
Monica Stewart, 2016
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WSSU FRIENDS OF THE LIBRARY
SAVE THE DATE SATURDAY, MARCH 22, 2014 YOU ARE CORDIALLY INVITED TO
FORETHINKERS:
the Evolution of Math Beyond Equations and Solutions WITH Dr. Virginia K. Newell, Dr. Merdis McCarter, Dr. Martha Rositch, Dr. Sandria Kerr & Mrs. Mary Jane Williams
When: Saturday, March 22, 2013 at 11:30-2:00 pm
Tickets $50 Deadlines: February 10, 2014: Tributes (full or half page ads and donations) to be included in the printed program.
March 5, 2014: Along with other pioneers of the WSSU mathematics department as they talk about the “good old days”
Tickets must be purchased to ensure
11:30 - 2:00 pm | SG Atkins Community Development Center 1922 South MLK Drive, WS NC 27107 Tickets $50 & Student tickets $25 | Purchase tickets by March 5, 2014
Lunch will be served along with a lively conversation among the pioneers as they reflect on the history, contributions and transformation of the WSSU mathematics department. The luncheon is the annual fundraising event for the WSSU Friends of the Library. Proceeds from the event will subsidize the salary of a graduate assistant working with Information Commons and the archives staff. The education, music and mathematics programs were academic cornerstones for the elementary education curriculum. The History of Winston-Salem State University lists Hardy Liston as the first math department chair. During the school’s 125 year history, others played instrumental roles in sustaining the curriculum which eventually led to the creation of the computer science department. Conversations with these giants and trail blazers will be recorded and included in the WSSU oral history collection.
that adequate seating is available.
Presenters: Dr. Virginia K. Newell Dr. Merdis McCarter Dr. Martha Rositch Dr. Sandria Kerr Ms. Mary Jane Williams
Come and enjoy the conversation, connect with classmates and former teachers while learning more about the university’s history.
Be a part of history! Come and bring your images and other memorabilia of the “good old days at TC!” Winter 2013 | 15
Winston-Salem State University C.G. O’Kelly Library 601 S. Martin Luther King Jr. Drive Winston-Salem NC, 27110
Publishing Team Mae L. Rodney Editor Luchrita Fulton Publisher, Photographer Jeff McGill Photographer & Proofreader
http://www.wssu.edu/cg-okelly-library/defaultaspx
Derrick Gee Byron Williams Photographers Printing G Graphics