TABLE of CONTENTS
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im p o r t an t dates
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wh a t a r e du es?
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wh y sh ou ld y ou p a y du es?
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in c e n t iv es
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t ip s f o r collectin g du es
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h o w t o p a y du es
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m e m b er sh ip a p p lica tion
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d u e s t imelin e
why should you
PAY DUES? You can become an Official Member of the district and Key Club International CNH KIWIN’S D Your service hours are recorded and counted as official community service hours You are eligible to attend district and international events such as Fall Rally, District Convention and International Convention Clubs that have turned in their dues by November 1st will be recognized at District Convention with “Early Bird Dues”
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INCENTIVES 1. Create some form of raffle to entice members to join KIWIN’S. This can be as simple as passing out full-sized candy bars to club/divisonal merchandise. 2. For fundraisers, create a competition either between members and/or grades to see which person/grade has the most attendees and raises the most money for the fundraiser. Prizes can range from an ice cream social to club/divisional merchandise. 3. Challange your whole club to raise a certain amount of money for a fundraiser and if goal is reached, tell them you’ll do something in return like the fire noodle or cinnamon challange. Be Creative!!
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tips for COLLECTING DUES Clubs with 50 Members or less • Keep things personal. It is easier if you to keep track rather than splitting it up. This will only cause confusion. • Collect dues at the beginning/end of every weekly club meeting leading up to the deadline. Do not go through the stress of trying to collect them during passing period or in classes you have with your members. It seem easier for them, but it will take a toll on your organization and integrity. • Try to keep an updated list of people who have and have not turned in dues so that you can contact them directly if need be. • Remind your club through any mean of social media or connection that is widely known (like Remind 101 or Facebook) Clubs with 50-100 members • Divide members alphabetically and equally distribute them to only your executive board (President, Vice President, Secretary, Treasurer) • Again do not collect them haphazardly during the day • Create an online document (like Google Docs) shared with the board with a list of those who have and have-not turned in their dues. Clubs with 100+ members • Beforehand have publicists make the dates of collection clear. Try to have solid means (more than one) of communication whether that is Facebook, Remind 101, or even your school’s morning announcements. With a club this size, large scale communication is a must. • Set a table at your meetings where you are collecting dues from a single file line the whole time. Make sure to have a designated spot for money verses application. If you’d like to split up the lines alphabetically, make sure everything is just as clear and only executive board is involved in organizing it. • Definitely do not collect dues any other time then meetings.
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HOW TO PAY DUES
1. LOG ON TO THE MEMBERSHIP UPDATE CENTER
Go to keyclub.org/MUC. The same account is passed on every year, so ask your faculty advisor or immediate past board members for the account login information. If you’re still missing the password, click on the “Register/ Reset Password” then enter your faculty advisor’s email and an automatic email will be sent to his/her email. If your club is new, set an account up with your advisor. If you’re still experiencing difficulties, email memberservices@kiwanis.org or call 1-800-KIWANIS ext. 411.
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3. CLICK ON THE “MEMBERS” BUTTON ON THE TOP
4. DELETE ALL MEMBERS (INCLUDING RETURNING)
by checking all the boxes under the “Delete”column on the very right hand side.
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5. START ADDING MEMBERS
Depending on how many members you are adding at a time and how much information you want to include, you can choose “Add New Member” which will allow you to input a lot of information about one member, or choose “Bulk Add Members” which allow you to add up to ten members at a time and require less information.
6. FILL IN THE REQUIRED INFORMATION
Depending on what you chose, the required information will be different, but the important thing to remember is to make sure to spell the member’s name correctly, because once it’s imputted, you cannot change it!
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7. COMPLETE ROSTER
Proofread over your whole roster to make sure that you didn’t make any mistakes. If you do find a mistake, click on the “Edit” pencil icon. Once your roster is complete, you can submit it by clicking, “Roster Complete - Print Invoice”, but you must be absolutely sure the information is correct, because once you print the invoice, you will be charged! You will be asked to confirm that you want to finalize and print your roster.
8. PAY FOR YOUR ORDER
Under the Finance tab, you will find your open orders. You will have two options, to pay by mail with a check, or to pay with a credit card! THERE IS NO CASH OPTION. Depending on what you choose, these final steps will be a little different. If you pay with a credit card, you will be asked to provide your credit card information. If you pay by mail, you will need to print the invoice out. Make sure to save an extra copy of the invoice because it will be very hard to get another copy of the invoice later on.
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9. INVOICE
This last step is only for those that are mailing! After you print your invoice, fill out the 3 lines of contact information. Then, follow all the steps that are on the invoice, and make the check payable to Key Club International and include the invoice in the same envelope when mailing it!
The address to mail dues to is: Key Club International 3636 Woodview Trace Indianapolis, IN 46268-3196 USA
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P I SH
R E MB
ME
N O TI
A C LI
P P A
California-Nevada-Hawaii KIWIN’S 32nd District of Key Club International Membership Application
You can find the membership application sample at bi.ly/duetycalls along with many other dues resources!
MEMBERSHIP APPLICATION NAME: PHONE NUMBER: GRADE: EMAIL: DO YOU USE FACEBOOK? (Please check one): ___ YES ___ NO PREFERRED METHOD OF COMMUNICATION (Please check one): ___ TEXT ___ EMAIL ___ CALL ___ FACEBOOK MESSENGER ___ OTHER _______________________
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September 2016 September 04- Dues Webinar
September 06- Membership Update Center opens! Early September- Have a board meeting planning for dues September-October- Begin to have your general meetings September-October 1- Pass out application at meetings & remind members to pay dues
October 2016 October 1-16- Collect dues & membership applications October 17- Fill out MUC
DU S
October 18- Print out invoice or pay with credit card
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October 19- Give to Kiwanis, school bookkeeper, ASB finance window, or advisor October 23- Mail with invoice and check to Key Club International Check the MUC to make sure the check was received Throughout the Year- Submit supplemental dues!
contact us CHARISSA NGUYEN
DISTRICT TREASURER KIWINS.DTREASURER@GMAIL.COM
MEGAN MODINA
EMERALD LIEUTENANT GOVERNOR KIWINS.EMERALDLTG@GMAIL.COM
IRIS SHIM
DISTRICT CONVENTION CAHIR KIWINS.CONCHAIR@GMAIL.COM
ALYANNA PAULINO
HERCULES TREASURER ALYANNA.KAYLA@GMAIL.COM
TINA PHAM
EDISON TREASURER EHSKIWINSTREASURER1617@GMAIL.COM
MIKIE PHOUTHAVONG RANCHO CAMPANA PRESIDENT MIKIE930@GMAIL.COM
LOGAN PORTER
CAMARILLO TREASURER LOGANQUINNPORTER@GMAIL.COM