2017 EXHIBITOR HANDBOOK all the juicy details
DEAR CHARLESTON WINE + FOOD EXHIBITOR, Welcome to the 2017 Charleston Wine + Food® festival. We are thrilled to have you as a Culinary Village participant for the festival’s twelfth year! We have many new and exciting elements debuting in 2017, including a brand new wine tasting experience. I would like to thank you for joining our festival family as a participant, and for your continued support of our charity efforts. Through your participation, Charleston Wine + Food® is able to give back in a multitude of ways, through culinary scholarships and educational opportunities. As a participant in the Culinary Village, you serve as a representative of the festival, so we’ve designed this Exhibitor Training Handbook to provide you with all the details you will need to help make your festival experience a success. This tool is designed specifically to help you and contains important documents, deadlines, key contact information and a preferred vendor list. Please review this information thoroughly and use this book for your reference as you prepare for the festival. Upcoming Deadlines: January 29 + January 30, 2017: Exhibitor Trainings January 31, 2017: Wine Retail Selection Due (for Corkyard Exhibitors only) February 1, 2017: Submit your company COI (or purchase this through Charleston Wine + Food) Submit your company Waiver of Liability Submit your power requirements + booth needs We are excited to work with you on another successful Charleston Wine + Food weekend! This event could not happen without you and we are grateful for all of your contributions to the festival. Please do not hesitate to contact us if you have any questions or if we can be of assistance as you prepare for the festival. Sincerely,
ERIN CONNOLLY Event Director Charleston Wine + Food® P.O. Box 22823 / Charleston, SC 29413 843.727.9998 exhibitor@charlestonwineandfood.com
SEE YOU MARCH 1-5, 2017!
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pop. ďŹ zz. clink. TABLE OF CONTENTS:
Culinary Village 101 ........................................................................................................................4-5 Artisan Market + The Hub Map ....................................................................................6-7 Corkyard + Biergarten Map ...........................................................................................8-9 Exhibitor Rules + Regulations ...............................................................................................10-16 Preferred Vendors ......................................................................................................................18-19
KEY FESTIVAL CONTACTS:
ERIN CONNOLLY Event Director Cell - 925.408.2918 erin@charlestonwineandfood.com
LAUREN GICAS The Hub Coordinator Cell - 843.609.2839 lauren@coalesceevents.com
LAUREN TURGEON Special Projects Manager Cell - 770.401.1685 lauren@charlestonwineandfood.com
AMY DEVITO Corkyard Coordinator Cell - 516.317.0736 amybdevito@gmail.com
STEPHANIE GIBBS Artisan Market Coordinator Cell - 843.819.3622 stephanie@stephaniegibbsevents.com
KELCIE KEITH Biergarten Coordinator Cell - 864.809.5287 kelcie2117@gmail.com
CHARLESTONWINEANDFOOD.COM
culinary village 101 The all inclusive Culinary Village is open to Culinary Village ticket holders from 12:00pm-5:00pm each day. The tickets include commemorative glassware with a limited number of beer glasses available in the Biergarten. Tickets are $110 per person on Friday, $125 on Saturday + Sunday, with a Local Rate of $75 per person on Sunday.
ARTISAN MARKET Our one-stop sample and shop marketplace offers a stunning array of local and regional artisanal brands, all available for you to take home. Peruse and taste unique food and beverage provisions, kitchen essentials, bespoke culinary products, handcrafted jewelry, accessories and more. CORKYARD Step right up to a brand new - exclusively vino - tasting experience in the Village. With more than 20 wineries pouring an assortment of wines from around the globe, your tastebuds will be tannin- talized. WINE RETAIL SHOP presented by Bottles Fall in love with a bottle of wine? Find a brew that was made for you? Bring it home from our Wine Retail Shop. Enjoy various tastings happening throughout each day, scope out the stellar notes in each bottle, enjoy case discounts, and place orders for very special bottles of wine tasted throughout the festival’s seminars + events. MAIN STAGE We’re shaking up the Culinary Village stage for the 12th year of Charleston Wine + Food. Enjoy a fusion of live music and high-energy culinary demos, with a bit of friendly competition sprinkled in. BIERGARTEN presented by Bay Street Biergarten Ah, a beer lover’s paradise. Grab a complimentary beer glass and take a walk through this open-air space as you sample a variety of specialty brews from the Carolinas and beyond. THE HUB Featuring a cornucopia of delectable food + beverage exhibitors from around the country, The Hub is a delicious way to experience top restaurants, purveyors, spirits, and culinary creations that you won’t soon forget. ROSÉ GARDEN + GRILLING presented by Château d’Esclans Guess who’s back, back again?! This glorious outdoor rosé cafe is straight outta’ Provence. Sip the day away with our friends at Château d’Esclans in the Rosé Garden while cheering on your favorite chefs cooking live on Big Green Eggs. THE THIRD SPACE In its third year, The Third Space will come to life with award-winning chefs hosting 70+ demos and tastings throughout the weekend in five fl avorful areas: Land presented by Stock Yards, Sea presented by St. Jude Farms, Air presented by Springer Mountain Farms, Fire presented by Firefly Spirits, and Earth. KITCHEN CAMEOS presented by Williams-Sonoma
Back by popular demand, our friends at Williams-Sonoma have called upon some of their favorite culinary masters for a unique series of Kitchen Cameos. This year’s trio of chef demos + tastings will return with: The Best Thing Since Sliced Bread, Eats, Shoots, and Leaves, and I Go For the _____.
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ARTISAN MARKET
18
17
20 19
1
21 22
2
13
24 23
3
12
25 26
4
10
28 27
5
9
29 30
6
16 15 14
11
8
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1. Caroline’s Cakes
16. GOLDBUG
2. Green River Picklers
17. Brackish
3. 9°80° Panama Gourmet Sauce
18. Never Neat
4. Thomasville Creates
19. La Farm Bakery & Cafe
5. Crude Bitters and Sodas
20. Smithey Ironware Company
6. Creminelli Fine Meats
21. Sallie’s Greatest Jams and Simple Syrups
7. Candy Shop Vintage
22. The Crescent Olive
8. Sage Harvest Gourmet Jerky
23. Doc Crombie’s Bootleg BBQ Sauces
9. Old Whaling Company
24. Charleston Beverage Company
10. Know Allergies
25. Carolina Shuckers
11.
26. Charleston Artisan Cheesehouse
12. O & O Hooch
27. Cirsea Ice Cream
13. Food for the Southern Soul
28. Bittermilk
14. Molly & Me Pecans
29. Bulls Bay Saltworks
15. Hook n’ Hide Belts
30. Y’allsome
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THE HUB
1. Brown-Forman Beverages
13. Royal Cup Coffee & Tea
2. Cheerwine
14. Cathead Distillery
3. Mod Squad Martha
15. Cuisine Solutions, Inc.
4. Hendrick’s Gin
16. Rhum Barbancourt
5. Estadio
17. Absentroux | Herbal Wine Specialty
6. Media
18. La Famiglia DelGrosso
7. Heaven Hill Brands
19. Jim Beam Brands
8. SCPRT Satisfy Your Thirst
20. Media
9. Brothers Vilgalys Spirits
21. Republic Ice Cream
10. Joe Jurgielewicz & Son, LTD
22. Deep Eddy Vodka
11. Campari
23. Congress
12. Grand Marnier Cooking with Cocktails
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CORKYARD
1. RNDC
9. Left Coast Cellars
2. Wine Spectator
10. Château d’Esclans
3. Sassoregale
11. Rodney Strong
4. Esporão Wines
12. Kettmeir
5. Wölffer Estate Vineyard
13. SAVEUR
6. Treana Winery
14. The Winebow Group (Sat)
7. J. Lohr Vineyard and Wines (Fri)
15. Wines of Sicily
+ Vintage Wine Estates (Sat + Sun) 8. Alexander Valley Vineyards (Fri + Sat) + Patton Valley Vineyard (Sun)
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BIERGARTEN
1. Wรถlffer Estate Vineyard
10. Lagunitas Brewing Company
2. River Rat Brewery
11. The Unknown Brewing Co.
3. Brooklyn Brewery
12. Lo-Fi Brewing
4. New Belgium Brewing Company
13. Tradesman Brewing (Fri, Sat)
5. Pabst Blue Ribbon
+ Two Blokes Brewing (Sun)
6. Cooper River Brewing
14. Carolina Brewery
7. Southbound Brewing
15. Allagash Brewing Company (Fri)
8. Bold Rock 9. Sierra Nevada
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+ Revelry Brewing Co. (Sat) 16. Moonlight Meadery (Fri, Sat)
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exhibitor rules + regulations TIMELINE + HOURS OF OPERATION: VENDOR LOAD IN/ SET UP
WEDNESDAY, MARCH 1 + THURSDAY, MARCH 2 9:00am - 5:00pm: Artisan Market Load-In The Hub Load-In *Specific time slot to be assigned THURSDAY, MARCH 2 9:00am - 5:00pm: Corkyard + Biergarten Load-In
WEEKEND SCHEDULE
FRIDAY, MARCH 3 8:00am - 10:00am: Exhibitor Load-In 11:00am - 12:00pm: VIP Sneak Preview 12:00pm - 5:00pm: Culinary Village Operating Hours SATURDAY, MARCH 4 12:00pm - 5:00pm: Culinary Village Operating Hours SUNDAY, MARCH 5 12:00pm - 5:00pm: Culinary Village Operating Hours 5:00pm to 6:00pm: Load-Out
CREDENTIALS: Exhibitor packets (including credentials and load-in passes) will be available for pick-up at the Charleston Wine + Food office (1629 Meeting Street) from Monday, February 20 – Friday, February 24 from 10am to 4pm. Packets will then be held at the SieMatic showroom store (444 King Street) and will be available for pick-up beginning Wednesday, March 1st from 9am to 7pm.You may pick up the packet as convenient at either location. The packet will contain necessary credentials for entry to each day of the Culinary Village. All participants (including partners) will receive working wristbands noting their role as a participant of the festival.Your working wristband is NOT A TICKET and will only give you working access to the Culinary Village. Important notice: You must pick-up your packet BEFORE arriving on-site at the Culinary Village. No person shall be granted access to the event site without a valid credential or ticket. This requirement will be strictly enforced. If you have any questions regarding your credentials please connect with your tent coordinator on site or email exhibitors@charlestonwineandfood.com. 10 - 2 017
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BOOTH SPECIFICATIONS: ARTISAN MARKET: Culinary Participants will receive: • One 10’x10’ area • One (8’) wooden front table and one (6’) folding back table • Glassware - each participant will receive 2 glasses (must keep glasses for duration of the three days. New glasses will NOT be provided each day). • Four (4) working village credentials • Linen provided for 6’ back table • Two (2) chairs • Company Name Overhead Booth signage • Two (2) tickets to the VIP Sneak Preview + Friday Culinary Village (distributed in advance) THE HUB: Culinary Participants will receive: • One 10’x10’ area • One (6’ W x 3.5’ H x 2’ D) booth front and one (6’) back table • Glassware - each participant will receive 2 glasses (keep glasses for duration of the three days. New glasses will NOT be provided each day). • Four (4) working village credentials • Linen –provided for (6’) back table • Two (2) chairs • Company Name Overhead Booth signage • Two (2) tickets to the VIP Sneak Preview + Friday Culinary Village (distributed in advance) CORKYARD + BIERGARTEN: • One 10’x10’ area • Glassware - each participant will receive 2 glasses/day. • Four (4) working village credentials • Company Name Overhead Booth signage • Two (2) tickets to the VIP Sneak Preview (distributed in advance) If you opted for the $250 booth set up fee, you receive: • Front Bar (6’ W x 3.5’ H x 2’ D) • Back Table • Two (2) Linens • Two Chairs If you did not opt for the $250 booth set up fee, you will be fully responsible for outfitting your booth space
ALL BEVERAGE RELATED EXHIBITORS: Beverage Exhibitors will receive (the same as the Culinary Participants plus): • Dump Bucket • Daily ice drop & 1 gallon water bottle of water per day (3 per weekend) • Glassware – to receive 2 glasses/day (6 total). • One (1) recycling bin SIGNAGE + BANNERS Charleston Wine + Food will provide overhead signage for all participants (including partners) to include your company name and social media handle. Due to space limitations, any additional signage you display must not extend beyond your booth space into the walkway. Additional signage also must not exceed a height of 8’ tall. *Note - Charleston Wine + Food and most importantly the Fire Marshal has the right to decline any signage and/or decorations if they are deemed inappropriate or unsafe for the event. SPACE LIMITATIONS Participants may not place boards or racks of any kind in their spaces that extend into the walkways or into another participant area. All promotional item(s), table displays or floral arrangements must be no higher than 30” above the top of the table. LOAD-IN/PARKING/SET-UP PROCEDURE: LOAD-IN See schedule on Page 1. Due to maintenance and irrigation systems, the City of Charleston does NOT allow cars and trucks to load or unload on the turf at Marion Square. Exhibitors will need to make arrangements for their own carts, dollies or hand trucks to transport items around the Village grassy area. CHARLESTON WINE + FOOD DOES NOT SUPPLY THESE! Police support will be present to help you maneuver and unload. EXHIBITOR LOAD-IN AREA Participants should use the King Street side of Marion Square to unload. Snyder Event Rentals will have extra staff on hand to assist exhibitors with load in on the King Street Side from 9am – 5pm on Thursday, March 2. PLEASE LOAD IN DURING YOUR ASSIGNED TIME BLOCK. Due to the large numbers of exhibitors needing to load in the assigned time schedule will help us to control traffic. A loading pass is required to access the designated Load-In Area.You will be provided with a load in pass in C H A R L E S TO N W I N E A N D F O O D.CO M
your packet with your credentials. The on-site security will also have load in passes on hand.You must check in with the on-site security when you arrive. You may NOT leave your car or truck in the loading zone once unloaded.You will be subject to either ticketing or towing, so please remember to be courteous + move your car into a parking garage. CHECK-IN PROCEDURE Once on site, locate your tent assistant who will be available to assist you with any last minute details. They will have the following items: • Any final forms that you may need to sign or that might require payment • Recycling information • Trash Information PARKING Charleston Wine + Food does not provide parking to participants. There are many garages within walking distance of Marion Square. We recommend the Visitors Center Parking Garage on Meeting Street and the Camden Garage on John Street. DAILY SET-UP Participants will be given two hours each day for any last minute set-up. You MUST be completely set-up and fully functional thirty minutes prior to opening each day.You will be able to enter your tent at 9:00am each day and must be fully functional and ready to serve by 11:30am. On Friday, the Sneak Preview begins at 10:30am.You must be functional by 10:00am and will be permitted to set up beginning at 8:00am on Friday, March 3. VIP SNEAK PREVIEW Tickets will not be sold for this exclusive event but will be given to Charleston Wine + Food partners, media, featured guests, trade members, and industry professionals. Exhibitors participating on Friday are required to be open and offer tastings/samples to these VIP guests. Each exhibitor will also receive two (2) wristbands to this session to distribute to your valued clients and customers. These wristbands will be included in your packets to be picked up at either the Charleston Wine + Food office or the SieMatic showroom storefront. CULINARY VILLAGE HOURS The Hub, Artisan Market, Corkyard + Biergarten will operate during all hours of the Culinary Village. All participants (including partners) are required to operate the full schedule and will not be permitted to leave/breakdown early. All exhibitors (including partners) MUST have a representative at their booth and provide free samples during ALL hours of 2 017 C H A R L E S TO N W I N E + F O O D - 11
operation. On Friday, March 3 there is an additional hour of operation during the Partner/VIP Sneak Preview from 11:00am-12:00pm. DAILY BREAKDOWN Once the Culinary Village closes for the day all participants will have one hour to clean their area, restock and then MUST vacate the tents. Security will be present to ensure the tents are empty. FINAL LOAD OUT Booth breakdown will begin at the end of the final session on Sunday, March 5 at 5:00pm (and not any time before) and exhibitors will have until 6:00pm Sunday night to remove all items. Participants that breakdown early/late will be charged a $50 clean up fee. Participants must be completely broken down before entering the loading zone with their vehicle. Upon departure, please ensure that your booth is neat and clean and that you have disposed of all recyclables and trash in the proper containers. If the booth is not left in the condition found, the $50.00 cleanup fee will be charged. CULINARY VILLAGE LOGISTICS: RENTALS Due to space and restrictions, exhibitors will not be allowed to bring their own tent or trailer. For all exhibitors in the Artisan Market and The Hub, tables and chairs will be provided. For the Corkyard and Beirgarten, if you did not opt for the $250 rental 12 - 2 017
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and set up option you will be fully responsible for outfitting your space. All other rentals must be placed on your own through Ooh! Events 843.881.7576 or Snyder Event Rentals 843.766.3366. DHEC/FIRE INSPECTION Participants can complete small last-minute set-up on Friday, March 3rd, but all booths must be fully functional on that day by 10:00am. Booths serving food must pass DHEC regulations & all participants are subject to Fire Marshal inspection before they are operational. (A DHEC booklet is provided by CWF. Fire Codes included in Exhibitor Handbook) ELECTRICITY Power is available for $165 per 110v outlet and must be requested by February 1, 2017. The festival will not be held responsible for any damages due to electrical issues. A surge protector MUST be used while operating any electrical equipment and participants are responsible for supplying their own extension cord if needed. INTERNET Free wireless is available in the Culinary Village in Marion Square Park. If you would like to run wireless credit cards, you will be able to do so if you have the proper wireless equipment.
ICE Ice will be available on-site throughout the weekend to exhibitors. Notify your assigned area coordinator for any replenishment needs during the weekend. GREASE + WASTE WATER All menu items and food preparation must comply with DHEC regulations (refer to provided brochure). Used cooking oil/grease shall be disposed of in a manner approved by DHEC. Dumping grease or waste on or around the festival site, into storm drains or leaving it behind at the booth will result in a minimum $1,000 fine. Waste water containers must be used by food exhibitors. DHEC representatives will be on-site during the festival and may inspect each exhibitor space prior to the opening of the Culinary Village. CLEANLINESS Exhibitors serve as representatives of Charleston Wine + Food. Please keep your area neat, clean and beautiful and keep your tables and merchandise within the booth footprint. SECURITY The City of Charleston Police Department will provide 24-hour security during the festival. However, Charleston Wine + Food will not be held responsible for any theft and/or damage to the Culinary Village and the exhibitor areas during the event. Exhibitors should not leave anything of value
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inside their tent overnight. Exhibitors will need to sign a waiver releasing Charleston Wine + Food from any and all liability during the event. INSURANCE, TAX, LICENSES: INSURANCE Each participant (including partners) must maintain comprehensive General Liability Insurance of at least one million dollars (general aggregate) and $500,000 each occurrence. Charleston Wine + Food shall be named as the Certificate Holder and a copy of your General Liability Form must be on file with the festival and is due by February 1, 2017. If you do not maintain this level of insurance, there will be an additional fee of $70 for necessary coverage through Charleston Wine + Food. WAIVER OF LIABILITY The Waiver of Liability must be signed and returned by February 1, 2017. Exhibitors will not be permitted to participate without the signed waiver. TAXES + LICENSES Exhibitors (including partners) are responsible for complying with local and state tax regulations. 1. Section 1 of the business license ordinance requires that any person or business engaging in “any calling, business occupation or profession� within the City limits of the City of Charleston obtain a business license. Itinerant businesses 2 017 C H A R L E S TO N W I N E + F O O D - 13
coming into the city during events are required to purchase a business license based on the estimated income derived at the event. Businesses that already have a City of Charleston business license are not required to have an additional license. 2. A Business License must be obtained from the City of Charleston by the end of February 2017 and Hospitality tax must be paid based on gross sales from the festival. This tax will be due to the City of Charleston after the festival by the end of March 2017. Participants are also responsible for City of Charleston and South Carolina state licenses and permits and for compliance with DHEC regulations. All tax forms can be found at the City of Charleston Revenue Collections Division - http://www. charleston-sc.gov/index.aspx?nid=133 • Special Event Vendor Information • Itinerate Business License information • City of Charleston Business License Application • Special Event Vendor Information • Credit Card form for Itinerate License • 2% Hospitality Tax Form - Visit http://sccharleston.civicplus.com/index.aspx?nid=145 RETAIL SALES + SAMPLING DETAILS: Exhibitors will be allowed to promote only their product at their area. There will be no third party endorsements and sales (partners not included). All exhibitors (food, beverage, and partners) must provide samples of a food and/or beverage (can be non-alcoholic) or artisanal good to accommodate 14 - 2 017
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the appropriate number of anticipated guests for the area (see Serving Guidelines). Exhibitors cannot sell food samples or unpackaged individual serving sizes. Participants that do not serve an item the entire time the Culinary Village is in session will not be invited back the following year. ALCOHOL CONSUMPTION: Charleston Wine + Food Security will be checking identification at the entrance of the Culinary Village for anyone appearing to be under 30 years of age. Each exhibitor is asked to monitor and report over consumption and disorderly behavior to security or Charleston Wine + Food staff. If you are serving wine or alcoholic beverages, please be aware of your pour amount per person - remember this is a tasting only. All guests must be 21 years or older to attend the festival, this includes all staff assisting at any event taking place at the Village. SERVING GUIDELINES: The Culinary Village welcomes 2,500+ guests to Marion Square each day of operation. All exhibitors must prepare to have enough product to serve all guests. Charleston Wine + Food recommends exhibitors prepare at least 10,000 samples to avoid running out. In adherence with Section 61-4-734 of South Carolina’s Code of Laws, no beverage manufacturer or wholesaler is permitted to serve their product in their booth. Promotional staff of volunteers not associated with the brand must be secured by the exhibitor.
From the South Carolina Department of Revenue: 61-4940(B) states in part “ The holder of a retail permit, or a person acting on his behalf, must not accept, directly or indirectly, any equipment, fixtures, free beer, or services referred to in this subsection form a manufacturer, brewer, importer, or wholesaler of beer, except as provided in subsection (C).We would consider an employee of a manufacturer, brewer, importer, or wholesaler pouring beer to be providing a services to the CHSWF, who is holding a retail permit. 61-4-940(D) states in part “A person or an entity in the beer business on one tier, or a person acting directly or indirectly on his behalf, may not have ownership or financial interest in the beer business operation on another tier.” A person that works at or owns another retail business, would be allowed to help/ volunteer at the event.They would be allowed to provide a service, an example would be someone who works at two different restaurants that both hold retail permits. This is allowed by statute but a person who works/ owns a wholesaler company is not allowed to work in a restaurant that holds a retail permit. WINE SALES + GLASS DISTRIBUTION: We are proud to have Bottles Beverage Superstore this year as our Official Wine Retailer with a location on site to sell the wines of the festival. All sales of wines must go through Bottles Beverage Superstore. Each winery/winemaker is invited to select (2) varietals of wine to be available in the Wine Retail Tent. All wine selections are due by January 31, 2017. If you have questions about submitting your wine selections for inclusion in the retail store, please contact Lauren Turgeon at: lauren@charlestonwineandfood.com C H A R L E S TO N W I N E A N D F O O D.CO M
C ASH REGISTERS/TILLS: Each exhibitor will be responsible for cash registers/ tills and will handle all their own monetary transactions. Please see the information above relating to taxes and licenses. No change will be available through the festival so plan accordingly. MERCHANDISE SALES: Charleston Wine + Food reserves the sole right to determine the suitability of merchandise for sale in the Culinary Village. Charleston Wine + Food reserves the right to refuse space to any exhibitor selling unsuitable merchandise (i.e. illegal, noxious, odoriferous or pornographic). TRASH REMOVAL + RECYCLING: Each exhibitor will be responsible for the removal and disposal of your personal trash/recycling items during set-up and breakdown. We will have an on site trash removal company and they will assist during the Culinary Village operating hours. Their main responsibilities will be trash removal and recycling during the hours of operation. Recycling containers will be provided for corrugated cardboard boxes, glass and plastic. *Note –All exhibitors MUST properly dispose of all recyclable/trash materials and place items in the designated containers. All boxes MUST be broken down and placed with the cardboard.Trash bins will be located all around the Culinary Village
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VOLUNTEERS: Charleston Wine + Food will provide volunteers for the Culinary Village. There will be volunteers dedicated to assisting exhibitors with their needs and also to assisting guests with directions or information. Volunteers will be wearing Charleston Wine + Food aprons to be easily recognizable. Volunteer responsibilities will include: assisting exhibitors, tidying the tent, directing guests, assisting with traffic. They will also be able to assist with emergencies and if you need someone to relieve you for a quick bathroom break only.Volunteers are not there to work exhibitor booths that are understaffed. MISCELLANEOUS GUIDELINES: • There will be no booth refunds before the festival • No Third Party Endorsement • All Spirits, Wine + Beer Exhibitors are fully responsible for providing promotional staff to pour samples • No participant may sublet or loan out any portion of their space • No sharing of power • No radios, speakers, etc. without prior permission • Propane tanks are not allowed • Parking on Tobacco Road is not permitted • No strollers, babies, children, anyone under 21 years of age at any time in the Culinary Village • No pets are allowed in the Village at any time • No smoking will be permitted inside the tents at any time. A smoking area will be provided outside FIRE SAFETY GUIDELINES SUGGESTED BY THE CITY OF CHARLESTON FIRE DEPARTMENT: OPEN FLAMES IN TEMPORARY STRUCTURES, TENTS, CANOPIES AND AIR SUPPORTED MEMBRANES: 1. Smoking is prohibited within 20’ of any temporary structure. “No Smoking” signs shall be posted. 2. No hay, straw, or easily combustible items shall be used under or within 20 ft. of a temporary structure. 3. Fabric such as burlap must be treated and a flame retardant certificate must be present 4. Open flames (candles, torches, decorative items) are prohibited under or within 20’ of a temporary structure. Votives and candles must be contained within glass that must be preapproved by Fire Marshal. 16 - 2 017
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5. Cooking by gas or charcoal may not be permitted inside or located within 20ft. of the main tent. ELECTRICAL + GENER ATOR 1. All electrical cords, lights, etc. exposed to the weather must be rated for outdoor use and PDA approved. 2. Multi-outlet devices shall include over current protection and be protected from the weather. 3. All cables/cords crossing public areas or drives shall be covered with safety mats. COMPRESSED GAS CYLINDERS 1. Cylinders must be secured in an upright position. Do not secure to tent poles or supports. 2. Cylinders shall not be stored/operated on their side, protective collars + caps must be in place when not in use. PROPANE TANKS AND HEATERS 1. Propane is not permitted 2. Mushroom heaters are not permitted 3. Small burners with butane are allowed in limited quantity. Storing of extra butane is not permitted. SPECIAL EVENTS DHEC GUIDELINES: 1. Probe thermometer (0° - 22°) 2. Container of water with a spigot soap and disposable towels & catch bucket for hand washing (Plastic gloves if needed) 3. Sneeze guards needed if food is exposed to the public 4. Grills need to be under the tent or lidded 5. No prepping to be done on site – All food must arrive ready to be cooked or served 6. Keep hot food 130° or above and cold food 45° or below 7. Plastic gloves MUST be used when handling prepared food LAVATORY FACILITIES Adequate methods must be taken to ensure clean hands. When a handwashing lavatory is not available, a container of water with a spigot, soap, and disposable towels shall be provided. Use of disposable food-handling gloves, moist-type single service towels, and hand sanitizers is encouraged in addition to handwashing.
preferred vendors
When looking at hiring a company for one of the following services, we ask that you strongly consider using one of the following businesses. Those listed below support the festival and are endorsed as our preferred vendors. CULINARY + HOSPITALITY EDUC ATION • College of Charleston • The National Pork Board
IMAGING PRODUCTS + EQUIPMENT: • Nikon
EVENT PRODUCTION + RENTAL COMPANIES
BARS • Spike
AV/PRODUCTION: • Production Design Associates • Technical Event Company
BEVERAGE RETAIL: • Bottles
DÉCOR, RENTALS + EVENT PRODUCTION: • EventHaus • Snyder Event Rentals • Nüage Designs • Ooh! Events COPIERS/TECHNOLOGY: • Saulisbury Business Machines CULINARY APPLIANCES + EQUIPMENT: • Thermador • Big Green Egg • Breville • Wüsthof-Trident of America, Inc. KITCHEN EQUIPMENT + SERVICES: • Berlin’s Restaurant Supply • Duvall Catering & Event Design MARKETING COMMUNICATIONS + PUBLIC RELATIONS: • Touchpoint Communications PHOTOGRAPHER: • Andrew Cebulka Photography VIDEOGRAPHY: • Hed Hi Media 18 - 2 017
C H A R L E S TO N W I N E + F O O D
PROFESSIONAL SERVICES
BEVERAGE DISTRIBUTORS: • Advintage Distributing of the Carolinas • BreakThru Beverage Group • Curated Selections • Grapevine Distributors • Grassroots Wine Wholesaleres • Lee Distributors • Möet Hennessy USA • Republic National Distributing Company • SevenFifty • Southern Wine & Spirits • Country Vintner Inc. • Southern Eagle Distributing LLC • The Winebow Group • Palmetto Fine Wines, LLC • Sour Grapes • Rafa Distributing COFFEE: • Royal Cup Coffee & Tea, WATER: • S. Pellegrino + Acqua Panna BEVERAGE MIXERS • Charleston Beverage Company FOOD DISTRIBUTOR: • Stock Yards • US Foods FOOD PRODUCT/PRODUCE: • Halperns’
• Limehouse Produce • Manchester Farms Quail • Springer Mountain Farms • St. Jude Farms • National Honey Board • Joe Jurgielewicz & Son, LTD INTERNET: • Aerolina OLIVE OIL: • The Crescent Olive PAYROLL SERVICES • American Automated Payroll PLATEWARE: • VerTerra Dinnerware SPIRITS: • Don Julio • Firefly Distillery • Tito’s Handmade Vodka • Infinium Spirits • Heaven Hill • Patron SURVEY + DIAGNOSTICS: • Department of Hospitality & Tourism Management, School of Business, College of Charleston TELECOMMUNICATION: • Spirit Communications TRANSPORTATION: • Absolutely Charleston • Lowcountry Valet & Shuttle Co.
• Charlestowne Hotels • Charming Inns • Courtyard Charleston Historic District • Embassy Suites Historic Charleston • Fairfield Inn & Suites • Francis Marion Hotel • Hampton Inn Historic District • Hilton Garden Inn Charleston Waterfront • Holiday Inn Historic Downtown • Holiday Inn Charleston Riverview, • Hyatt House Charleston – Historic District • Hyatt Place Charleston – Historic District • Meeting Street Inn • Renaissance Charleston Hotel • Residence Inn by Marriott Charleston Riverview • SpringHill Suites by Marriot Riverview • The Dewberry • The Mills House William Grand • Zero George WHERE TO VISIT: • Patrick Properties Hospitality Group WHERE TO EAT: • Bay Street Biergarten • Blossom • Circa 1886 • Cypress • Fat Hen • FIG • Indaco • Magnolias • Oak Steakhouse • O-Ku • The Cocktail Club • The Macintosh • The Ordinary
TRAVEL: • Charleston Convention and Visitors Bureau • SCPRT UNIFORMS + APRONS: • Hedley & Bennett WHERE TO STAY: • Belmond Charleston Place • Charleston Harbor Resort & Marina • Charleston Marriott
C H A R L E S TO N W I N E A N D F O O D.CO M
2 017 C H A R L E S TO N W I N E + F O O D - 19
always in great taste @ chswineandfood