2011 - 2016 NATIONAL MONITORING AND EVALUATION PLAN

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National Monitoring and Evaluation Plan 5th AIDS Medium Term Plan 2011-2016

PHILIPPINES

Philippine National AIDS Council With support from UNAIDS

Fifth AMTP National M&E Plan

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Publication Information National Monitoring and Evaluation Plan Fifth AIDS Medium-Term Plan, 2011-2016 Copyright Philippine National AIDS Council (PNAC), 2012, published with support from the Joint UN Programme on HIV/AIDS (UNAIDS) All rights reserved. Publications produced by PNAC can be obtained from the PNAC Secretariat, Department of Health, Republic of the Philippines. Requests for permission to reproduce or translate PNAC publications - whether for sale or for noncommercial distribution - should be addressed to PNAC Secretariat, Third Floor, Building 15, Department of Health, Rizal Avenue, Sta. Cruz, Manila 1003 PHILIPPINES, or by fax +632 743 0512, or e-mail secretariat@pnac.org.ph or pnac_sec@yahoo.com.

Version History Unedited Master (Inception): 10 May 2012 First Edition: 30 September 2012

Acknowledgments On behalf of the Philippine National AIDS Council, members of the M&E Working Group and PNAC Secretariat wish to express heartfelt gratitude to the agencies, organizations, and persons who have contributed to, and facilitated the development of this plan document.

PNAC M&E WORKING GROUP: Angelica Sanchez (LPP); Dr. Ann Quizon (DepEd); Cesar Montances (DILG); Dr. Daryl Bautista and Joyce Ann Dela Cruz (DOLE-OSHC); Eliseus Fondevilla (TESDA); Elma Salamat (DSWD); Elsa Chia (PAFPI); Jerico Paterno (PPA); Dr. Ma. Amparo Cabrera (DOT); Jose Bayani Velasco (ASP); Mary Joy Morin (DOHNASPCP); Atty Romeo Senson (DOJ); Sheryl Acuna (PNGOC) PNAC SECRETARIAT: Dr. Susan Gregorio, Medical Specialist IV; Dr. Joselito Feliciano, Medical Specialist III; Efren Chanliongco Jr, Health Education and Promotion Officer III; Emily Jane Concepcion, Administrative Aide IV; Romeo Catbangan Jr and Rae Hannah Guiaber, Nurse III; Gerly Joy Bobier and Sheen Angelou Juangco, Nurse II; Glenn Cruz, Media Production Specialist III; Mark Anthony Arevalo, Information Technologist; Carmela Marie Ones, Computer Operator I; Justine Ann Valera, Administrative Aide VI; Romano Santos, Administrative Aide III; Alven Antonio, Administrative Utility

Dedication Dedicated in memory of Dr. Juan Lopez (1959-2012), OIC-Director III of the PNAC Secretariat in 2012, and former member of the Ethical Review Board of the Department of Health.

Fifth AMTP National M&E Plan

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Table of Contents Section 1.0

Contents BACKGROUND

Page 7

The Philippine HIV Epidemic  Reported Cases and Estimated Prevalence  Modes of HIV Transmission The “Three Ones” in the Philippines  One National Coordinating Body  One National Strategic Plan  One National M&E System  2010 National M&E System Assessment 2.0

FIFTH AMTP RESULTS Philippine Roadmap to Getting to Zero by 2016

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The Strategic Framework The Results Framework Impact, Outcome, Output, Input Indicators 3.0

MONITORING AND EVALUATION PLAN

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National M&E System on HIV and AIDS Fifth AMTP M&E Activities and Indicative Budget  Enabling Environment  Data Generation  Research and Evaluation  Data Utilization References

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Annex 1

Fifth AMTP Results Matrix, Indicators, Targets, Data Sources

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Annex 2

Fifth AMTP Costed Annual M&E Work Plan

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Annex 3

Agency-Specific Data Collection Flow

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Annex 4

Summary of the 12 Components Monitoring and Evaluation System Strengthening Tool (MESST)

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List of Tables and Figures Table No.

Title

Page

1.1

HIV prevalence among female sex workers, MSM and PWID in sentinel sites, 2007-2011

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2.1

Fifth AMTP matrix of results at the impact, outcome, output and input levels

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2.2

Summary of Fifth AMTP indicators

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3.1

Key activities and budget of the Fifth AMTP M&E Plan by objective

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Figure No.

Title

Page

1.1

Number of HIV and AIDS cases and deaths reported in the Philippines by year, January 1984 to December 2011 (N=8,364)

7

1.2

Projections of the total number of people living with HIV in the Philippines by year, 2001-2015

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1.3

Proportion of HIV transmission in the Philippines by year, 1984-2011

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1.4

Results of the 2010 National M&E System Assessment (MESA)

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Fifth AMTP National M&E Plan

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List of Abbreviations and Acronyms AIDS Registry

Philippine HIV and AIDS Registry

AMTP

AIDS Medium-Term Plan

ARV

Antiretrovirals

CRIS

Country Response Information System

DepEd

Department of Education

DOH

Department of Health

DSWD

Department of Social Welfare and Development

EPP/Spectrum

Estimation and Projection Package and Spectrum (Software)

FFSW

Freelance female sex workers

HIV and AIDS

Human immunodeficiency virus and Acquired Immune Deficiency Syndrome

HRH

Human Resources for Health

IHBSS

Integrated HIV Behavioral and Serological Surveillance

LGU

Local government units

M&E

Monitoring and evaluation

MARP

Most-at-risk populations

MESS

Monitoring and Evaluation System Strengthening

MEWG

M&E Working Group

MSM

Males who have sex with males

NASA

National AIDS Spending Assessment

NASPCP

National AIDS/STI Prevention and Control Program

NCPI

National Commitments and Policy Instrument

NEDA

National Economic and Development Authority

NDHS

National Demographic and Health Survey

NEC

National Epidemiology Center

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NGO

Non-governmental organizations

NSO

National Statistics Office

OFW

Overseas Filipino worker

PLHIV

Persons (or People) living with HIV

PMTCT

Prevention of mother-to-child transmission

PNAC

Philippine National AIDS Council

PWID

Persons who inject drugs

SHC

Social Hygiene Clinics

R.A. 8504

Republic Act 8504, or the Philippine AIDS Prevention and Control Act of 1998

R.A. 9165

Republic Act 9165, or the Comprehensive Dangerous Drugs Act of 2002

RFSW

Registered female sex workers

STI

Sexually transmitted infections

TB

Tuberculosis

TGF

The Global Fund

UA

Universal access to HIV prevention, treatment, care and support

UNAIDS

Joint United Nations Programme on HIV/AIDS

UNDP

United Nations Development Programme

UNGASS

United Nations General Assembly Special Session on HIV/AIDS

USAID

United States Agency for International Development

VCT

Voluntary HIV Counselling and Testing

WHO

World Health Organization

Fifth AMTP National M&E Plan

BACKGROUND

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The Philippine HIV Epidemic The AIDS epidemic in the Philippines has been rapidly changing in the past five years. The increase in the number of new HIV infections is at a pace the country has never seen before. From one new case every three days in year 2000, to one new case every three hours by the end of 2011. Cases are mostly concentrated among males who have sex with males and people who inject drugs in certain geographic areas. Since the Philippines is at a critical point, efforts have been made to be able to track the magnitude of the growing epidemic.

Reported Cases and Estimated Prevalence The Philippines tracks its AIDS epidemic through passive and active surveillance. The Philippine HIV & AIDS Registry is a passive reporting system with nationwide reach that includes newly diagnosed cases, those on ART, and mortalities. On the other hand, active surveillance among key affected populations called the Integrated HIV Behavioral and Serologic Surveillance (IHBSS) is conducted every 2 years. The country uses information from these systems when developing the Philippine Size Estimates of the Most At-Risk Population and the Philippine Estimates of People Living with HIV (PLHIV).

FIGURE 1.1 Number of HIV and AIDS cases and deaths reported in the Philippines by year, January 1984 to December 2011 (N=8,364)

From 1984 to the end of 2011, there were 8,364 newly diagnosed HIV cases reported to the Philippine HIV & AIDS Registry (Figure 2.1). This reported number is only 43% of the estimated 19,335 PLHIV by 2011. Of the estimated number, 81% are males; among the reported cases, 93% are males. Majority (62%) of the reported cases in 2011 were 21-30 years.

Source: Philippine HIV and AIDS Registry, December 2011, DOH-NEC

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FIGURE 1.2 Projections of the total number of people living with HIV in the Philippines by year, 2001-2015

In general, the Philippines has a low HIV prevalence, estimated at 0.036 percent in 2011 or 36 cases per 100,000 adult Filipinos. Based on the current trend, HIV prevalence will likely double but remain below one percent by 2015, or 0.063 percent, or 63 per 100,000. The latest EPP/Spectrum projection estimates between 29,370 to 53,993 PLHIV in the Philippines by 2015 with a median of 36,910 (2012 Philippine PLHIV Estimates). That is an additional 17,575 new HIV cases in four years from the 2011 estimate, or around 4,000-5,000 new cases each year (Figure 1.2).

Source: 2012 Philippine Estimates of People Living with HIV, PNAC

The geographic areas with the most number of reported cases three highly urbanized areas: Greater Metro Manila Area (which includes the provinces adjacent to Metro Manila like Rizal, Cavite, Laguna and Bulacan), Metro Cebu, and Davao City. These three areas plus Angeles City and Danao City are the highest priority areas for HIV intervention.

Modes of HIV Transmission Sexual contact is the primary mode of HIV transmission in the country, accounting for 91% of reported cases since 1984. Other modes of transmission include sharing of contaminated needles among persons who injected drugs (PWID), mother to child transmission, through transfusion of contaminated blood, and accidental prick from a contaminated needle. Figure 1.3 shows the change in type of sexual transmission from a previously predominant male-female to male-to-male sex starting 2007. In 2010, HIV transmission among people who inject drugs was detected in the island of Cebu and has continually been spreading since then.

Fifth AMTP National M&E Plan

9 FIGURE 1.3 Proportion of HIV transmission in the Philippines by year, 1984-2011

Source: Philippine HIV and AIDS Registry, DOH-NEC

HIV cases among overseas Filipino workers (OFW) continue to rise despite decrease in their proportion to total reported cases. There were 164 cases in 2009, 175 in 2010, and 271 in 2011. However, the proportion of OFWs reported has decreased from 20% in 2009 to 12% in 2011. Local transmission has started to outpace infections contracted overseas. The mode of HIV transmission among OFW is similar to local transmission; however, the percentage of heterosexual transmission is higher compared to those infected locally.

TABLE 1.1 HIV prevalence among female sex workers, MSM and PWID in Sentinel Sites, 2007 – 2011

Data from the Integrated HIV Behavioral and Serologic Surveillance confirm the reported upward trend among males who have sex with males (MSM), freelance female sex workers (FFSW), and people who inject drugs (PWID) in Cebu (Table 1.1).

KEY AFFECTED POPULATIONS

2007

2009

2011

Female sex workers in Registered Entertainment Establishments (RFSW)

0.0%

0.23%

0.12%

Freelance female sex workers (FFSW)

0.05%

0.54%

0.43%

Males who have sex with males (MSM)

0.30%

1.05%

1.68%

People who inject drugs (PWID) in Cebu

0.40%

0.59%

53.8%

Source: IHBSS, DOH-NEC

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The ‘Three Ones’1 in the Philippines One National Coordinating Body The PNAC was created on 3 December 1992 through Executive Order No. 39, and was reconstituted by virtue of Republic Act 8504, the AIDS Prevention and Control Act of 1998, to “enable the Council to oversee an integrated and comprehensive approach to HIV/AIDS prevention and control in the Philippines.” The PNAC is composed of 26 representatives from 17 government agencies, two (2) organizations of medical/health professionals, six (6) non-government organizations involved in HIV prevention, treatment, care and support, and one (1) organization of persons dealing with HIV and AIDS. As the central advisory, planning and policy-making body on HIV and AIDS in the Philippines, PNAC’s core functions include among others, the development of a comprehensive national AIDS strategic plan with “indicators and benchmarks against which PNAC shall monitor its implementation.” In addition, PNAC is mandated to “evaluate the adequacy of and make recommendations regarding the utilization of national resources for the prevention and control of HIV/AIDS.”

One National Strategic Plan The AIDS Medium Term Plan (AMTP) serves as the country’s common action framework and accountability tool on AIDS. It is intended to guide policy decisions and programme priorities (including resource allocation) of stakeholders at national and local levels – government, civil society and development partners.

The 5th AMTP for 2011-2016 was developed by the PNAC through a broadbased and participatory process. It is the country’s roadmap towards “Getting to Zero”, a commitment made by the Government of the Philippines as a signatory to the “Political Declaration on HIV/AIDS: Intensifying Our Efforts to Eliminate HIV/AIDS” (2011 United Nations General Assembly High Level Meeting on AIDS, 10 June 2011) and the “ASEAN Declaration of Commitment: Getting to Zero New HIV Infection, Zero Discrimination, Zero AIDS-Related Deaths” (19th ASEAN Summit, 17 November 2011).

One National M&E System The Philippines had gone through a rigorous process of establishing and strengthening the monitoring and evaluation system, which commenced at the onset of AMTP4 (2005-2010). The initiative was mainly triggered by the submission of the first country report to UNGASS in 2003, which showed how badly a system of monitoring and reporting is needed in the Philippines.

The three guiding principles for the coordination of national AIDS responses, commonly known as the “Three Ones Principles”, have been used as a basis for optimizing roles and relationships in the fight against HIV and AIDS at country level. Initiated by UNAIDS in 2003 in cooperation with the World Bank and the Global Fund to Fight AIDS, Tuberculosis and Malaria, the ‘Three Ones’ were identified through a consultative process at global and country levels, and further refined in dialogues with other key donor partners.

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Fifth AMTP National M&E Plan

11 Through collaboration between PNAC and UN, a number of components of the National M&E System was installed or enhanced from 2006 to date. The system was assessed towards the end of AMTP4 in 2010.

2010 National M&E System Assessment (MESA) FIGURE 1.4 Results of the 2010 National M&E System Assessment (MESA)

Source: 2010 National M&E System Assessment (MESA) Report, PNAC The National M&E System on HIV and AIDS was assessed in 2010, utilizing the MESS Tool (UNAIDS 2010) that looked into the 12 components of the M&E system (UNAIDS 2008). An assessment workshop was organized by the PNAC M&E Unit 2 and was participated in by M&E practitioners in the country (around 40 attendees from 23 agencies), including program managers and government and civil society organizations from national and local levels involved in the establishment and implementation of the Philippine M&E System on HIV. Figure 1.4 summarizes the overall results of the M&E System assessment. It contains a dashboard of scores provided by all stakeholders for each of the 12 components of the M&E system.

The Green and Yellow colors signify complete or almost complete availability of subcomponents while orange and red signify partial (low) or non-existence. A summary of the tool is found in Annex 4 – A Summary of the 12 Components Monitoring and Evaluation System Strengthening Tool.

Figure 1.4 quantifies the MESA results with the following key findings and conclusions:

Areas of Accomplishments Major accomplishments include: a. b. c. d. e.

f.

Creation of an M&E Unit in the PNAC Secretariat (although limited in the number of staff) Convening of M&E Technical Working Groups (although mostly ad hoc e.g., UNGASS Core Group, AMTP4 Core Group, etc.)

Enhancement of M&E partnerships, particularly linkages with UN Agencies, the Global Fund, and technical advisory groups Strengthening of HIV surveillance systems (IHBSS and AIDS Registry) Development or enhancement of national databases, e.g., AIDS Registry, IHBSS, STI surveillance, national surveys with behavioral component in the general population (NDHS); In 2006-2007, the Country Response information System (CRIS) was pilot-tested in the country to ensure that progress towards achieving UNGASS commitments were captured by a national database; and Regular dissemination of M&E products and selected strategic information on HIV during national dissemination forums, on line (M&E Blog, Research Blog, websites of PNAC and UNAIDS, etc.).

2

As of 2010, the PNAC M&E Unit is lodged at the PNAC Secretariat and is composed of the National M&E Officer, Program Evaluation Officer and the Data Base Officer.

Fifth AMTP National M&E Plan

12 Areas that Need Attention The culture for M&E in HIV is relatively young in the Philippines.

M&E system is still in the development, pilot-testing and institutionalization stages. The national M&E structure is still not fully built (or not formalized) because of limited number of designated M&E officers from key government agencies and other PNAC members. Most M&E working groups were formed on a need basis (e.g. UNGASS Core Team, surveillance technical advisory group, etc). In terms of M&E Capacity, the M&E functions of the M&E officers (among the agencies with M&E staff) were not clearly defined or indicated in their terms of reference (TOR). The M&E capacities of agencies were never assessed, hence, capacity building activities were mostly project-based and not based on a capacity building plan. Most agencies had no clear sector-based HIV strategic plans (or annual HIV workplan with clear funding allocation), and consequently, no routine programme monitoring.

While key data from surveillance, researches, surveys and other studies were available and analyzed, there was no systematic dissemination of strategic information on HIV. Most dissemination forums were done on an ad-hoc basis, and utilization of information was not monitored. Since program data were not collected systematically, most implementers did not have a system of sharing program reports or analyses.

Although an M&E unit is housed within the PNAC Secretariat’s office, the flow of reports had been challenging. Data reporting was hampered by the absence of clear agency mandates or

department orders, and was largely left to the vagaries of interests and persons.

Recommended Actions The assessment workshop participants agreed on the need to develop, as a matter of priority, a national guideline for M&E that would: a.

b.

c. d. e. f. g.

Formalize the creation of the national M&E working group (MEWG), composed of officially designated M&E officers from each PNAC Member Agency, with clearly-defined M&E functions; Conduct series of M&E capacity building activities for the MEWG, including a series of M&E planning workshops to transform the draft action plan into a 2011-2016 National M&E Plan in line with the AMTP5, and with corresponding Costed Annual M&E Workplans; Define and guide the activities, roles, networking mechanism and resources for monitoring at the national and local levels; Expand and sustain partnerships on M&E through institutionalization of existing structures; Establish and maintain a national M&E database (or sustain the CRIS Pinoy); Improve routine HIV programme monitoring; and, Establish a system of regular dissemination of strategic information on HIV to ensure utilization by policy makers and programme managers.

Fifth AMTP National M&E Plan

5th

AMTP RESULTS

Philippine Roadmap to Getting to Zero by 2016

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The Strategic Framework Vision. The spread of HIV infection is halted in the Philippines.

Goal. By 2016, the country will have prevented further spread of HIV infection by maintaining the prevalence of less than 66 HIV cases per 100,000 populations and reducing the impact of the disease on individuals, families, sectors and communities.

Strategic Objectives a. b.

c. d.

e.

To improve the coverage and quality of prevention programs for persons most at risk for, vulnerable to, and living with HIV; To improve the coverage and quality of treatment, care, and support programs for persons living with HIV (including those who remain at risk and vulnerable) and their families; To enhance policies for scaling-up implementation, effective management, and coordination of HIV programs at all levels; To strengthen the capacities of the Philippine National AIDS Council (PNAC) member agencies to oversee the implementation of the 5th AMTP; and, To expand, strengthen, and build the capacity of partners in the national response including local governments, the private sector, and communities-at-risk, vulnerable, and living with HIV for the implementation of the 5th AMTP.

The Results Framework TABLE 2.1 Fifth AMTP matrix of results at the Impact, Outcome, Output, and Inputs levels

The AMTP 5 aims to achieve, by 2016, “fewer HIV infection” and “improved quality life for PLHIV”. To achieve these, three (3) key results at the outcome level and four (4) key results at the output level were defined as shown in Table 2.1.

RESULTS At INPUT Level Funds ALLOCATED Policy IN PLACE

At OUTPUT Level 1.1 Coverage and quality of prevention programs for persons at-most-risk, vulnerable, and living with HIV IMPROVED 2.1 Coverage and quality of treatment, care, and support programs for people living with HIV and their families IMPROVED (including those who remain at risk and vulnerable) 3.1 Policies for scaling up implementation, effective management and coordination of HIV program at all levels STRENGTHENED 3.2 Capacity of PNAC member agencies, LGU, private sector, civil society (including communities at-risk, vulnerable and living with HIV) to manage Fifth AMTP STRENGTHENED

At OUTCOME Level 1. Persons-at-risk, vulnerable and living with HIV avoid risky behaviors to prevent HIV infection

At IMPACT Level Fewer HIV infections Quality life for PLHIV

2. People living with HIV live longer and more productive 3. Country AIDS response is wellgoverned and accountable

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Impact, Outcome, Output, Input Indicators

TABLE 2.2 Summary of 5th AMTP indicators

RESULTS

The results framework will be measured by a total of 84 indicators of which nine (9) are impact indicators, 24 outcome indicators, 43 output indicators, and 8 input indicators (refer to Table 2.2). The indicator names, baseline data, targets per year up to 2016, data sources and responsible agencies are detailed in Annex 1 – AMTP5 Results Matrix, Indicators, Targets, and Data Sources. A separate National M&E Guidelines, based on this plan, will be developed. It will contain indicator definition, disaggregation i.e. by age, by sex, by site, by service provide (e.g. NGO, private, etc), interpretation, data source, and corresponding tools.

INDICATOR TYPES

NUMBER OF INDICATORS Gen Pop

Key Pop

PLHIV

PNAC

Partners

IMPACT

Fewer Filipinos are HIV infected

9 Incidence

1

1

Prevalence

3

MTCT

1

1

Case Detection Rate

1

1

3

6

OUTCOMES

1. Persons-at-risk, vulnerable and living with HIV avoid risky behaviors to prevent HIV infection.

24 Sexual Debut

1

Multiple Partners

1

2

3

Condom Use

1

4

5

1

1

Sterile Needle Use

1

Tested for HIV

1

4

5

Knowledge

1

4

5 Sub-Total

2. People living with HIV live longer and productive lives.

3. Country AIDS response is well-governed and accountable.

20

Treatment

1

1

Income

1

1 Sub-Total

2

Targets Achieved

1

1

Funding

1

1 Sub-Total

OUTPUTS

2 43

Reached 1.1 Coverage and quality of prevention programs for person at-most-risk, vulnerable, and living with HIV IMPROVED

Total

STI Treatment

7

5

12

3

3

Sub-Total

15

Fifth AMTP National M&E Plan

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RESULTS

2.1 Coverage and quality of treatment, care, and support programs for people living with HIV and their families IMPROVED (including those who remain at risk and vulnerable)

INDICATOR TYPES

NUMBER OF INDICATORS Gen Pop

Key Pop

PLHIV

PNAC

Partners

ART Coverage

1

1

ART Coverage (PMTCT)

1

1

Tested for HIV (PMTCT)

1

1

ART Coverage (TB)

1

1

Care

2

2

Domestic Violence

1

Support

1

0 4

4 Sub-Total

3.1 Policies for scaling up implementation, effective management and coordination of HIV program at all levels STRENGTHENED 3.2 Capacity of PNAC member agencies, LGU, private sector, civil society (including communities at-risk, vulnerable and living with HIV) to manage the Fifth AMTP STRENGTHENED

Total

Policies

2

12 2

Sub-Total

2

Budget on HIV

1

2

3

Work Plan on HIV

1

1

2

Competence on HIV

1

3

4

Monitoring

3

1

4

1

1

Sub-Total

14

Research, Evaluation

INPUTS

8 Expenditures

1

1

Policy Environment

7

7

Fifth AMTP National M&E Plan

M&E Plan

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National M&E System on HIV and AIDS The National M&E System on HIV and AIDS3 has four major objectives.

3

Objective 1.0

To create an enabling environment for monitoring and evaluation (Components 1 - 6)

Sub-Objective 1.1

Establish and maintain an effective network of organizations responsible for HIV M&E at national, regional, and service delivery levels.

Sub-Objective 1.2

Ensure adequate skilled human resources at all levels of the M&E system in order to complete all activities defined in the costed, national HIV M&E workplan.

Sub-Objective 1.3

Establish and maintain partnerships between international and in-country stakeholders involved in planning and managing the National HIV M&E system.

Sub-Objective 1.4

Develop and maintain national M&E system documentation including identified data needs, national standardized indicators, data collection tools and procedures, and roles and responsibilities.

Sub-Objective 1.5

Develop a multi-partner and multi-year M&E work plan to use as the basis for planning, prioritizing, costing, resource mobilization, and funding of all HIV M&E activities.

Sub-Objective 1.6

Ensure knowledge of, and commitment to, HIV M&E and the HIV M&E system among policy-makers, program managers, program staff, and other stakeholders.

Objective 2.0

To generate accurate, timely, and relevant HIV data (Components 7 – 10)

Sub-Objective 2.1

Establish clear data flow channels for all routine monitoring data and produce timely and high quality routine programme monitoring data, in a harmonized way so that it reduces the reporting burden of HIV implementers.

Sub-Objective 2.2

Produce timely and high quality data from routine data management efforts.

Sub-Objective 2.3

Develop and maintain national and regional HIV databases that enable stakeholders to access relevant data for policy formulation and programme management and improvement.

Sub-Objective 2.4

Monitor data quality periodically and address any obstacles to producing high-quality data (i.e., data that are valid, reliable, comprehensive, and timely).

Based on the Twelve Components of a Functional M&E System on HIV

Fifth AMTP National M&E Plan

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To intensify HIV research and evaluation (Component 11)

Sub-Objective 3.1

Identify, coordinate and undertake research and evaluation to answer HIV response effectiveness and efficiency questions that cannot be answered through routine monitoring efforts, surveys, or surveillance, and Use research and evaluation findings to improve design and programming.

Objective 4.0

To increase HIV response data demand and information use (Component 12)

Sub-Objective 4.1

Disseminate and use data from the M&E system to guide policy formulation and programme planning, improve the HIV response, and meet regional and international reporting requirements.

Fifth AMTP M&E Activities and Indicative Budget

TABLE 3.1 Key activities and budget of the 5th AMTP M&E Plan by Objective Objective 1

Table 3.1 is a snapshot of the main activities and budgetary requirements of the National M&E System for 2011-2016, based on the four major national M&E objectives. An estimated Php339 million (US$8 million4), or an annual average of around Php 56 million ($1.3 million), will be needed to implement the entire M&E plan. This represents around 2% of the annual average resource needs of AMTP5 (Php3.07 billion or US$73.2 million). (Refer to Annex 2 – Costed Annual M&E Workplan for details of these activities.).

Objective 2

Objective 3

Objective 4

RESULTS

M&E environment favorable

Data generated

Research and evaluation conducted

Strategic information utilized

ACTIVITIES

 Ensure MEWG, MERG, M&E Units are in place

 Conduct routine monitoring

 Conduct research studies

 Conduct National Dissemination Forum

 Develop capacity on M&E

 Conduct surveys and surveillance

 Conduct evaluation studies

 Conduct meetings and advocacy activities

 Publish M&E products online

 Conduct supervision and data QA

 Conduct M&E planning  Manage National M&E Database (CRIS Pinoy) INDICATIVE BUDGET

4

PHP 40 million (USD 0.9 million)

PHP 194 million (USD 4.6 million)

PHP 100 million (USD 2.4 million)

PHP 5 million (USD 0.1 million)

US$1 = PHP43

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Enabling Environment Objective 1.0

Enabling environment

Major Activities

   

Estimated Cost

PHP 40 million (USD 0.9 million)

Ensure MEWG, MERG, M&E Units are in place Develop capacity on M&E Conduct meetings and advocacy activities Conduct M&E planning

Structure and Organizational Alignment for M&E Systems. In order to establish and maintain an effective network of organizations responsible for HIV M&E at national, regional, and service delivery levels, we identify M&E capacity needs of PNAC and its secretariat and maintain a functional Monitoring and Evaluation Working Group (MEWG). Under the Implementing Rules and Regulation of the AIDS law, section 59, it is stated that PNAC agencies shall submit quarterly and annual reports, which the Council will consolidate. In order not to overburden the MEWG, frequency of reporting will depend on the volume of data that agencies will provide. Additional M&E staff may be hired. The Monitoring and Evaluation Reference Group will be formalized during first quarter of 2012.

Human Capacity for M&E Systems. Having adequate skilled human resources at all levels of the M&E system will ensure completion of all activities defined in the costed, national HIV M&E work plan. A standardized HIV and AIDS M&E curriculum should be developed and given to the M&E staffs.

M&E Partnership, Advocacy, Communication and Culture for M&E System.

Establish and maintain partnerships between international and in-country stakeholders involved in planning and managing the National HIV M&E system through constant coordination. Through an evidence-based, continuous advocacy on the stakeholders we can ensure the continued commitment to the HIV M&E system by policy-makers, program managers, program staff, and other stakeholders.

M&E Plans & Annual M&E Operational Plans. Develop and maintain national M&E system documentation including identified data needs, national standardized indicators, data collection tools and procedures, and roles and responsibilities. The creation of an M&E plan should be anchored with the AMTP. Develop a multi-partner and multi-year M&E work plan (operational plan) to use as the basis for planning, prioritizing, costing, resource mobilization, and funding of all HIV M&E activities. Implementers and costing expert should be involved in the creation of a costed work plan.

Data Generation Objective 2.0

Data generation

Major Activities

 Conduct routine monitoring  Conduct surveys and surveillance  Conduct supervision and data QA

Fifth AMTP National M&E Plan

19  Manage National M&E Database (CRIS Pinoy) Estimated Cost

PHP 194 million (USD 4.6 million)

Routine Program Monitoring. The main objective of routine programme monitoring for this plan is to establish clear data flow channels for all routine monitoring data and produce timely and high quality routine programme monitoring data in a harmonized way so that it reduces the reporting burden of HIV implementers. Based on results of the M&E assessment, six (6) action points were identified to meet this objective: The key action point is ensuring Programme Plans e.g. Health Sector (NASPCP), Workplace (OWWA, OSHC, etc), Education (DEPED, CHED) are developed to guide routine programme monitoring plans. Without these program plans there will be no clear guidance on how to conduct routine monitoring. Annual work and financial plans for each agency are expected every year (ideally every last quarter of the previous year). This will be the basis for developing a monitoring plan.

The magnitude of reporting will depend on the program of each agency. For example, the Department of Health, the Department of Interior and Local Government, and the Department of Social Welfare and Development that have programs from the national to the regional and local levels should submit reports on a quarterly basis. The other implementing agencies, which implement programs on a lesser scale, like the Department of Education and the Department of Labor and Employment, can submit reports annually. The data flow per agency is specified in Annex 3 – Agency Specific Data Flow.

Surveys and Surveillance. The Integrated HIV Behavioral and Serologic Survey (IHBSS), the AIDS Registry, National Health Demographic Survey (NDHS), the Sentinel STI Etiologic Surveillance System (SSESS) and the Young Adults Fertility Survey (YAFFS) are the identified survey and surveillance entities, which aim to produce timely and high quality data from routine data and data management efforts.

The National Epidemiology Center (NEC) conducts the IHBSS every two (2) years to determine the prevalence of HIV and syphilis among the most-at-risk populations (MARP), the behavioral factors associated with STI and HIV transmission and its effects on the epidemiology of HIV, and the outcome of STI and HIV prevention programs. Further, it seeks to provide strategic information to guide policy, programs and services for STI and HIV. The AIDS Registry is a passive surveillance system. Except for HIV confirmation by the National Reference Laboratory, all other data submitted to the Registry are secondary. Confirmed HIV positive individuals and blood units are reported to the DOH-NEC, and are recorded in the Registry. Newly reported cases and a tally of blood units, as well as cumulative data since 1984 are included in the monthly Philippine HIV & AIDS Registry bulletin, which is posted on the DOHNEC website.

Fifth AMTP National M&E Plan

20 The SSESS is an information system that tracks and records the frequency of sexually transmitted infection (STI) from social hygiene clinics of city health offices throughout the country. The SSESS is currently being evaluated.

The NDHS, carried out every five years by the National Statistics Office, is part of the worldwide Demographic and Health Surveys (DHS) program designed to collect, analyze, and disseminate data on fertility, family planning, and maternal and child health. It gathers information to estimate current levels of fertility, mortality, and migration, including the factors that affect them. The survey results provide useful inputs to policy formulation, monitoring, and the conduct of researches related to health and family planning programs of both the government and the private sectors.

The YAFS has been conducted every 10 years since 1980s by the UP Population Institute funded by different donors. Its 4th round which is supposed to be done by 2012 still needs funding.

National M&E Database. The objective is to develop and maintain a national and regional HIV database that will enable stakeholders to access relevant data for policy formulation, and programme management and improvement.

Currently the national database is lodged at the PNAC Website (www.pnac.org.ph/crispinoy) and is called CRIS Pinoy or Philippine/Country Response Information System.

Supervision & Data Quality Assurance. Supervision will be carried out on a routine basis once every six months during monitoring visits by the MEWG. Data Quality Audit aims to: (1) verify the quality of data; (2) assess the system that produces data; and (3) develop action plans to improve the quality of data and improve the system.

Research and Evaluation Objective 3.0

Research and evaluation

Major Activities

 Conduct research studies  Conduct evaluation studies

Estimated Cost

PHP 100 million (USD 2.4 million)

Research. A research review board under the PNAC Scientific Committee will be convened in 2012 (last quarter). The board will review all the research proposals and will recommend approval. The Scientific Committee will oversee and monitor the implementation of Philippine HIV and AIDS Research and Evaluation Agenda (PHAREA 2011-2016).

Evaluation. AMTP5 will be evaluated at mid-term (2014) and at end-term (2017). Programs will be evaluated through each agency’s annual program implementation review (PIR). The PIRs will be consolidated as the annual report to the President of the Republic of the Philippines. Specific evaluation to determine effectiveness of interventions will be done strategically.

Fifth AMTP National M&E Plan

21

Data Utilization Objective 4.0

Data utilization

Major Activities

 Conduct National Dissemination Forum  Publish M&E products online

Estimated Cost

PHP 5 million (USD 0.1 million)

To ensure utilization of M&E products and strategic information, the PNAC Secretariat will regularly conduct the following: annual national dissemination forum which will highlight M&E and research products; releasing of local HIV and AIDS Journal every two years; round table discussions and online updating of the PNAC communication tools; and the updating of the National M&E Database (CRIS Pinoy).

Fifth AMTP National M&E Plan

22

References Department of Health - National Epidemiology Center [DOH-NEC] (2007).

Integrated HIV Behavioral and Serologic Surveillance. UNPUBLISHED. DOH: Manila, Philippines Department of Health - National Epidemiology Center [DOH-NEC] (2009).

Integrated HIV Behavioral and Serologic Surveillance. UNPUBLISHED. DOH: Manila, Philippines Department of Health - National Epidemiology Center [DOH-NEC] (2009). Agespecific Analysis of the 2009 Integrated HIV Behavioral and Serologic Surveillance. UNPUBLISHED. DOH: Manila, Philippines Department of Health - National Epidemiology Center [DOH-NEC] (2011).

Integrated HIV Behavioral and Serologic Surveillance. UNPUBLISHED. DOH: Manila, Philippines Department of Health - National Epidemiology Center [DOH-NEC] (Dec 2011).

Philippine HIV and AIDS Registry. Retrieved February 1, 2012 from Department of Health website: http://www.doh.gov.ph/sites/default/files/NEC_HIV_DecAIDSreg2011.pdf Philippine National AIDS Council [PNAC]. (2011). Philippine Estimates of the Most At-Risk Population and People Living with HIV. PNAC: Manila, Philippines UNAIDS (2010). 12 Components Monitoring and Evaluation System Strengthening Tool, UNAIDS. (http://www.unaids.org/en/media/unaids/contentassets/documents/documen t/2010/2_MERG_Strengthening_Tool_12_Components_ME_System.pdf) UNAIDS (2008) .Organizing Framework for a Functional National HIV Monitoring and Evaluation System, UNAIDS (http://data.unaids.org/pub/BaseDocument/2008/20090305_organizingframe workforhivmesystem_en.pdf) UNAIDS (2010). UNAIDS Report on the global AIDS epidemic. UNAIDS: Geneva, Switzerland.

Fifth AMTP National M&E Plan

23

Annex 1 Fifth AMTP Results Matrix, Indicators, Targets, Data Sources Impact INDICATOR CODE

RESULTS

INDICATORS

BASELINE (2010)

TARGETS (2016)

DATA SOURCE

RESPONSIBLE AGENCIES

IMPACT (See 5th AMTP Goal) HIV Prevalance MAINTAINED at 66 per 100,000 Spread of HIV Infection PREVENTED Impact of the disease on individuals, families, sectors and communities REDUCED 1

Gen Pop - Adults HIV Incidence

Number of new HIV cases per year

3,500

<5,000

EPP/Spectrum

DOH-NEC, PNAC Secretariat

2

Gen Pop - Adults HIV Prevalence

Number (Percentage) of adult Filipinos (15-49 years old) who are living with HIV per 100,000

19.0

<66

EPP/Spectrum

DOH-NEC, PNAC Secretariat

3

Gen Pop - Children HIV Prevalence

Number (Percentage) of children 14 years old and younger who are living with HIV per 100,000

0.2

<1

EPP/Spectrum, AIDS Registry

DOH-NEC, PNAC Secretariat

4

Gen Pop - Children MTCT

Mother-to-child transmission of HIV (GARPR 3.3)

32%

<5%

EPP/Spectrum

DOH-NEC, PNAC Secretariat

Number (Percentage) of young people aged 15-24 who are living with HIV (UNGASS 22/ GARPR 1.6) per 100,000

20.0

<66

IHBSS, EPP/Spectrum

DOH-NEC, PNAC Secretariat

5

Gen Pop - Young HIV Prevalence People

6

FSW HIV Prevalence

Percentage of Sex Workers who are living with HIV (UNGASS 23/ GARPR 1.10)

0.24%

<1.00%

IHBSS

DOH-NEC

7

MSM HIV Prevalence

Percentage of Males having Sex with Males who are living with HIV (UNGASS 23/ GARPR 1.14)

0.99%

<1.00%

IHBSS

DOH-NEC

8

PWID HIV Prevalence

Percentage of People Who Inject Drugs who are living with HIV (UNGASS 23/ GARPR 2.5)

0.21%

<1.00%

IHBSS

DOH-NEC

Percentage of HIV cases reported in the Registry among those estimated (Spectrum)

<50%

<50%

EPP/Spectrum, AIDS Registry

DOH-NEC, PNAC Secretariat

9

Gen Pop Case Detection Rate

Fifth AMTP National M&E Plan

24

Outcomes INDICATOR CODE

RESULTS

INDICATORS

BASELINE (2010)

TARGETS (2016)

DATA SOURCE

RESPONSIBLE AGENCIES

OUTCOME (See 5th AMTP Broad Outcomes) 1

Persons-at-risk, vulnerable and living with HIV AVOID risky behaviors to prevent HIV infection

10

Gen Pop - Young Sexual Debut People

Percentage of young women and men ages 15-24 who have had sexual intercourse before the age of 15. (UNGASS 15/ GARPR 1.2)

2%

<2%

NDHS

NSO

11

Gen Pop - Adults Multiple Partner

Percentage of adults age 15-49 who have had sexual intercourse with more than one partner in the past 12 months (UNGASS 16/ GARPR 1.3)

11%

<11%

NDHS

NSO

12

MSM Multiple Partner

Percentage of MSM age 15-49 who have had sexual intercourse with more than one partner in the past 12 months

32%

<30%

IHBSS

DOH-NEC

13

PWID Multiple Partner

Percentage of PWID age 15-49 who have had sexual intercourse with more than one partner in the past 12 months

No baseline

<30%

IHBSS

DOH-NEC

Percentage of adult 15-49 who had more than one sexual partner in the past 12 months and who report the use of a condom during their last intercourse. UNGASS 17/ GARPR 1.4)

11%

<11%

NDHS

NSO

14

Gen Pop - Adults Condom Use

15

MSW Condom Use

Percentage MALE SW reporting the use of condoms with their most recent clients. (UNGASS 18/ GARPR 1.8)

30%

80%

IHBSS

DOH-NEC

16

FSW Condom Use

Percentage FEMALE SW reporting the use of condoms with their most recent clients. (UNGASS 18/ GARPR 1.8)

65%

80%

IHBSS

DOH-NEC

17

MSM Condom Use

Percentage of men reporting the use of a condom the last time they had anal sex with a male partner. (UNGASS 19/ GARPR 1.12)

30%

80%

IHBSS

DOH-NEC

18

PWID Condom Use

Percentage of PWID who report the use of condoms at last last intercourse.(UNGASS 20 / GARPR 2.2)

20%

80%

IHBSS

DOH-NEC

19

PWID Sterile Needle Use

Percentage of people who inject drugs who reported using sterile injecting equipment the last time they injected (GARPR 2.3)

85%

>80%

IHBSS

DOH-NEC

Fifth AMTP National M&E Plan

25 INDICATOR CODE

RESULTS

INDICATORS Percentage of women and men aged 15-49 who receive an HIV test in the last 12 months and know their results. (UNGASS 7/ GARPR1.5)

DATA SOURCE

RESPONSIBLE AGENCIES

BASELINE (2010)

TARGETS (2016)

0.07%

1%

NDHS

NSO

20

Gen Pop - Adults Tested

21

MSW Tested

Percentage of MALE SW who have received an HIV test in the past 12 months and know their results. (UNGASS 8/ GARPR SW 1.9)

14%

28%

IHBSS

DOH-NEC

22

FSW Tested

Percentage of FEMALE SW who have received an HIV test in the past 12 months and know their results. (UNGASS 8/ GARPR SW 1.9)

19%

38%

IHBSS

DOH-NEC

23

MSM Tested

Percentage of MSM who have received an HIV test in the past 12 months and know their results. (UNGASS 8/ GARPR SW 1.13)

7%

14%

IHBSS

DOH-NEC

24

PWID Tested

Percentage of PWID that have received an HIV test in the last 12 months and know their results. (UNGASS 8/ GARPR 2.4)

1.5%

3%

IHBSS

DOH-NEC

Percentage of young women and men aged 15-24 who both correctly identify ways of preventing sexual transmission of HIV and who reject major misconceptions about HIV transmission.

(UNGASS 13/ GARPR 1.1)

21%

80%

NDHS

NSO

No baseline

80%

IHBSS

DOH-NEC

25

Gen Pop - Young Knowledge People

26

MSW Knowledge

Percentage of MALE SW who both correctly identify ways of preventing sexual transmission of HIV and who reject major misconceptions about HIV transmission

27

FSW Knowledge

Percentage of FEMALE SW who both correctly identify ways of preventing sexual transmission of HIV and who reject major misconceptions about HIV transmission (UNGASS 14)

30%

80%

IHBSS

DOH-NEC

28

MSM Knowledge

Percentage of MSM who both correctly identify ways of preventing sexual transmission of HIV and who reject major misconceptions about HIV transmission (UNGASS 14)

34%

80%

IHBSS

DOH-NEC

29

PWID Knowledge

Percentage of PWID who both correctly identify ways of preventing sexual transmission of HIV and who reject major misconceptions about HIV transmission (UNGASS 14)

45%

80%

IHBSS

DOH-NEC

2

People living with HIV LIVE LONGER, MORE PRODUCTIVE LIVES

30

PLHIV Treatment

Percentage of adults and children with HIV known to be on treatment 12 months after initiation of anti-retroviral therapy (UNGASS 24/ GARPR 4.2)

85%

>90%

NASPCP, Treatment Hub Records

DOH

31

PLHIV Income

Number of PLHIV with income-generating activity or regular

No baseline

1,000

Survey,

DSWD

Fifth AMTP National M&E Plan

26 INDICATOR CODE

RESULTS

INDICATORS

BASELINE (2010)

TARGETS (2016)

compensation

DATA SOURCE

RESPONSIBLE AGENCIES

DSWD Annual Report

3

Country AIDS response is well-governed and accountable

32

AMTP5 Target achieved

Percentage of AMTP5 targets at the outcome level achieved

No baseline

<90%

PNAC Secretariat, PNAC Annual Report

PNAC Secretariat

33

AMTP5 Funding

Percentage of AMTP5 Resource Needs funded

No baseline

<90%

NASA Annual Report

NEDA

BASELINE (2010)

TARGETS (2016)

No baseline

80%

IHBSS

DOH-NEC

Outputs INDICATOR CODE

RESULTS

INDICATORS

DATA SOURCE

RESPONSIBLE AGENCIES

OUTPUTS (See 5th AMTP Strategic Objectives) 1.1

Coverage and quality of prevention programs for person at-most-risk, vulnerable, and living with HIV IMPROVED

34

MSW Reached

Percentage of MALE SW reached with HIV prevention programs.

(UNGASS 9/ GARPR SW 1.7)

35

FSW Reached

Percentage of FEMALE SW reached with HIV prevention programs. (UNGASS 9/ GARPR SW 1.7)

55%

80%

IHBSS

DOH-NEC

36

MSM Reached

Percentage of MSM reached with HIV prevention programs.

(UNGASS 9/ GARPR MSM 1.11)

29%

80%

IHBSS

DOH-NEC

37

PWID Reached

Percentage of PWID reached with HIV prevention programs.

(UNGASS 9)

12%

80%

IHBSS

DOH-NEC

38

PWID Reached

Number of syringes distributed per person who injects drugs per year by needle and syringe programe (GARPR 2.1)

No baseline

IHBSS

DOH-NEC

39

Gen Pop - Young Reached People

Number of schools that provided life skills-based HIV education in the last academic year. (UNGASS 11)

No baseline

100

DepEd Annual Report

DEPED

40

Young People - Reached Orphans

Current school attendance among orphans aged 10-14 (GARPR 7.3/ MDG)

No baseline

80%

DepEd Annual Report

DEPED

41

Young People - Non Reached Orphans

Current school attendance among non-orphans aged 10-14 (GARPR 7.3/ MDG)

No baseline

80%

DepEd Annual Report

DEPED

Fifth AMTP National M&E Plan

27 INDICATOR CODE

RESULTS

INDICATORS

DATA SOURCE

RESPONSIBLE AGENCIES

BASELINE (2010)

TARGETS (2016)

Percentage of companies that provided life skills-based HIV education.

No baseline

80%

DOLE Annual Report

DOLE DOLE

42

GenPop - Workers Reached

43

Gen Pop - OFW Reached

Percentage/Numbers of OFWs that were provided with life skillsbased HIV education (pre departure) PDOS

No baseline

80%

DOLE-OWWA Annual Report

44

Gen Pop - OFW Reached

Percentage/Numbers of OFWs that were provided with life skillsbased HIV education (pre departure) PEOS

No baseline

80%

DOLE-POEA Annual DOLE Report

45

Gen Pop - OFW Reached

Percentage/Numbers of OFWs that were provided with life skillsbased HIV education by of the Philippine Consulate

No baseline

80%

DOLE and DFA Annual Reports

DOLE

46

MSW STI Treatment

Percentage/Number MALE SW diagnosed, counseled and treated STI.

No baseline

80%

NASPCP Treatment Hub Records

DOH

47

FSW STI Treatment

Percentage/Number FEMALE SW diagnosed, counseled and treated STI.

No baseline

80%

NASPCP Treatment Hub Records

DOH

48

MSM STI Treatment

Percentage/Number MSM diagnosed, counseled and treated STI.

No baseline

80%

NASPCP Treatment Hub Records

DOH

2.1

Coverage and quality of treatment, care, and support programs for people living with HIV and their families IMPROVED (including those who remain at risk and vulnerable)

49

PLHIV Adults ART Coverage

50

Pregnant PLHIV ART Coverage/PMTCT

51

52

Infants Tested

PLHIV with TB ART-DOTS Coverage

Percentage of eligible adults and children receiving anti-retroviral therapy (UNGASS 4 /GARPR 4.1 / MDG)

82%

>90%

NASPCP Treatment Hub Records

DOH

Percentage of HIV-positive pregnant women who receive antiretrovirals to reduce the risk of mother-to-child transmission (GARPR 3.1)

6.5%

>90%

NASPCP Treatment Hub Records

DOH

Percentage of infants born to HIV-positive women receiving a virologic test for HIV within two months of birth (GARPR 3.2)

5.5%

>90%

NASPCP Treatment Hub Records

DOH

Percentage of estimated HIV Positive incident TB cases that received treatment for both TB and HIV (UNGASS 6/ GARPR 5.1)

80%

>90%

NASPCP Treatment Hub Records

DOH

53

PLHIV Care

Percentage/Number of PLHIV provided hospital-based care

No baseline

80%

PLHIV Community, FBO, GF6

DOH

54

PLHIV Care

Percentage/Number of PLHIV provided home-based care

No baseline

80%

PLHIV Community,

DOH

Fifth AMTP National M&E Plan

28 INDICATOR CODE

RESULTS

INDICATORS

BASELINE (2010)

TARGETS (2016)

DATA SOURCE

RESPONSIBLE AGENCIES

FBO, GF6 55

Women Domestic Violence

Proportion of ever -married or partnered women aged 15-49 who experienced physical or sexual violence from a male intimate partner in the past 12 months (GARPR 7.2)

No baseline

<2%

DSWD Annual Report

DSWD

56

PLHIV Support

Percentage/Number of PLHIV provided with support service by DSWD

No baseline

30%

DSWD Annual Report

DSWD

57

PLHIV Support

Percentage/Number of PLHIV provided with psychosocial service

by DSWD

No baseline

30%

DSWD Annual Report

DSWD

58

PLHIV Support

Percentage of legal cases on discrimination against PLHIV resolved

No baseline

50%

DOJ

DOJ

59

Poor Households Support

Proportion of the poorest households who received external economic support in the past three months (GARPR 7.4)

No baseline

30%

DSWD Annual Report

DSWD

60

PLHIV Support

Percentage of PLHIV utilizing PhilHealth OHAT Package

No baseline

>50%

PhilHealth, PLHIV Community

Pinoy Plus, etc

3.1

Policies for scaling up implementation, effective management and coordination of HIV program at all levels STRENGTHENED

61

PNAC Policy

Number of HIV policy in place per year

No baseline

>4

PNAC Secretariat, PNAC Annual Report

PNAC Secretariat

62

PNAC Policies

Percentage/Number of policies disseminated to key stakeholders

No baseline

100%

PNAC Secretariat, PNAC Annual Report

PNAC Secretariat

3.2

Capacity of PNAC member agencies, LGU, private sector, civil society (including communities of at-risk, vulnerable and living with HIV) to manage the AMTP5 STRENGTHENED

63

PNAC Member Budget Agencies

Percentage/Number of PNAC member agencies with annual budget on HIV

No baseline

80%

PNAC Secretariat, PNAC Annual Report

PNAC Secretariat

64

PNAC Member Work Plan Agencies

Percentage/Number of PNAC member agencies with Annual Work Plans to implement AMTP5

No baseline

80%

PNAC Secretariat, PNAC Annual Report

PNAC Secretariat

65

PNAC Member M&E Agencies

Percentage/Number of PNAC member agencies with Annual M&E Plans

No baseline

80%

PNAC Secretariat, PNAC Annual Report

PNAC Secretariat

Fifth AMTP National M&E Plan

29 INDICATOR CODE 66

RESULTS Research Institutes Research and Evaluation

INDICATORS

DATA SOURCE

RESPONSIBLE AGENCIES

BASELINE (2010)

TARGETS (2016)

Number of research and evaluation activities conducted per year (based on AMTP5 Research and Evaluation Agenda)

5

10

PNAC Secretariat, PNAC Annual Report

PNAC Secretariat

1

2

PNAC Secretariat, PNAC Annual Report

PNAC Secretariat

67

PNAC Member Dissemination (M&E) Agencies

Number of dissemination activities per year (on M&E products and strategic information)

68

PNAC Member Utilization (M&E) Agencies

Percentage/Number of PNAC member agencies who reported utilization of ME&R products or strategic information during their Annual Work planning

No baseline

90%

PNAC Secretariat, PNAC Annual Report

PNAC Secretariat

69

PNAC Member Skills (Competence) Agencies

Percentage/Number of PNAC member agencies members reporting competence on organizational management, strategic planning, M&E and advocacy

No baseline

80%

PNAC Secretariat, PNAC Annual Report

PNAC Secretariat

Percentage/Number of FUNCTIONAL Regional AIDS Assistance Teams (RAAT)

No baseline

60%

DILG Annual Report DILG

70

RAAT Budget

71

LGU Budget

Percentage/Number of LGU with Annual Budget on HIV

No baseline

60%

DILG Annual Report DILG

72

LGU Work Plan

Percentage/Number of LGU with Annual Workplan to implement AMTP5

No baseline

60%

DILG Annual Report DILG

73

LGU M&E

Percentage/Number of LGU with Annual M&E Plans

No baseline

60%

DILG Annual Report DILG

74

LGU Governance (Competence)

Percentage/Number of FUNCTIONAL Local AIDS Councils (LAC)

No baseline

60%

DILG Annual Report DILG

75

LGU Facilities (Competence)

Percentage/Number VCT centers

No baseline

60%

DOH Annual Report DOH

76

Partners Partnerships (Competence)

Percentage/Number of HIV activities with multi-agency participation

No baseline

60%

PNAC Secretariat, PNAC Annual Report

Fifth AMTP National M&E Plan

PNAC Secretariat

30

Inputs INDICATOR CODE

RESULTS

INDICATORS

BASELINE (2010)

TARGETS (2016)

PHP 420 million

PHP 3 billion

DATA SOURCE

RESPONSIBLE AGENCIES

INPUTS 77

Funds Expenditures

Domestic and international spending by categories and financing sources per year

NASA Annual Report

NEDA

78

Policy Policy Environment

NCPI - Prevention Policy (GARPR 7.1)

Present

Present

NCPI

PNAC Secretariat

79

Policy Policy Environment

NCPI - Treatment Policy

Present

Present

NCPI

PNAC Secretariat

80

Policy Policy Environment

NCPI - Care and Support Policy

Absent

Present

NCPI

PNAC Secretariat

81

Policy Policy Environment

NCPI - Gender Policy

Absent

Present

NCPI

PNAC Secretariat

82

Policy Policy Environment

NCPI - Workplace Programme Policy

Present

Present

NCPI

PNAC Secretariat

83

Policy Policy Environment

NCPI - Stigma and Discrimination Policy

Absent

Present

NCPI

PNAC Secretariat

84

Policy Policy Environment

NCPI - Monitoring and Evaluation Policy

Absent

Present

NCPI

PNAC Secretariat

Fifth AMTP National M&E Plan

31

Annex 2 Fifth AMTP Costed Annual M&E Work Plan Summary by M&E Objectives and Components REF.

NARRATIVE DESCRIPTION

Y2011 (PHP)

Y2012 (PHP)

Y2013 (PHP)

Y2014 (PHP)

Y2015 (PHP)

Y2016 (PHP)

Y2011-16 (PHP)

Y2011-16 (USD)

---

Fifth AMTP 2011-2016 National HIV and AIDS M&E Plan

89,746,400

27,026,500

108,426,400

27,026,500

58,370,900

28,640,400

339,237,100

8,077,074

1.0

M&E Objective 1.0: Create an enabling environment for monitoring and evaluation

8,304,900

5,354,500

6,984,900

5,354,500

6,948,900

6,948,900

39,896,600

949,919

1.1

Component 1: Organizational Structure M&E Sub-Objective 1.1: Establish and maintain an effective network of organizations responsible for HIV M&E at national, regional, and service delivery levels.

4,524,000

4,506,000

4,524,000

4,506,000

4,524,000

4,524,000

27,108,000

645,429

Component 2: Human Capacity M&E Sub-Objective 1.2: Ensure adequate skilled human resources at all levels of the M&E system in order to complete all activities defined in the costed, national HIV M&E workplan

3,228,400

796,000

2,408,400

796,000

2,372,400

2,372,400

11,973,600

285,086

Component 3: Partnerships M&E Sub-Objective 1.3: Establish and maintain partnerships between international and in-country stakeholders involved in planning and managing the National HIV M&E system.

52,500

52,500

52,500

52,500

52,500

52,500

315,000

7,500

Component 4: National M&E Plan M&E Sub-Objective 1.4: Develop and maintain national M&E system documentation including identified data needs; national standardized indicators; data collection tools and procedures; and roles and responsibilities.

500,000

0

0

0

0

0

500,000

11,905

Component 5: Costed Annual M&E Operational Plan M&E Sub-Objective 1.5: Develop a multi-partner and multi-year M&E

0

0

0

0

0

0

0

0

1.2

1.3

1.4

1.5

Fifth AMTP National M&E Plan

32 REF.

NARRATIVE DESCRIPTION

Y2011 (PHP)

Y2012 (PHP)

Y2013 (PHP)

Y2014 (PHP)

Y2015 (PHP)

Y2016 (PHP)

Y2011-16 (PHP)

Y2011-16 (USD)

0

0

0

0

0

0

0

0

work plan to use as the basis for planning, prioritizing, costing, resource mobilization, and funding of all HIV M&E activities.

1.6

Component 6: Advocacy on M&E M&E Sub-Objective 1.6: Ensure knowledge of, and commitment to, HIV M&E and the HIV M&E system among policy-makers, program managers, program staff, and other stakeholders.

2.0

M&E Objective 2.0: Generate accurate, timely, and relevant HIV data

80,522,000

772,000

80,522,000

772,000

30,522,000

772,000

193,882,000

4,616,238

2.1

Component 7: Routine Programme Monitoring M&E Sub-Objective 2.1: Establish clear data flow channels for all routine monitoring data and produce timely and high quality routine programme monitoring data, in a harmonized way so that it reduces the reporting burden of HIV implementers.

100,000

100,000

100,000

100,000

100,000

100,000

600,000

14,286

Component 8: Surveys and Surveillance M&E Sub-Objective 2.2: Produce timely and high quality data from routine data management efforts.

79,822,000

72,000

79,822,000

72,000

29,822,000

72,000

189,682,000

4,516,238

Component 9: National M&E Database M&E Sub-Objective 2.3: Develop and maintain national and regional HIV databases that enable stakeholders to access relevant data for policy formulation and programme management and improvement.

0

0

0

0

0

0

0

0

Component 10: Supervision M&E Sub-Objective 2.4: Monitor data quality periodically and address any obstacles to producing high-quality data (i.e., data that are valid, reliable, comprehensive, and timely).

600,000

600,000

600,000

600,000

600,000

600,000

3,600,000

85,714

3.0

M&E Objective 3.0: Intensify HIV research and evaluation

119,500

20,100,000

20,119,500

20,100,000

20,100,000

20,119,500

100,658,500

2,396,631

3.1

Component 11: Research and Evaluation M&E Sub-Objective 3.1: Identify, coordinate and undertake research and evaluation to answer HIV response effectiveness and efficiency questions that cannot be answered through routine monitoring efforts, surveys, or surveillance, and use these research and evaluation findings to improve design and programming.

119,500

20,100,000

20,119,500

20,100,000

20,100,000

20,119,500

100,658,500

2,396,631

2.2

2.3

2.4

Fifth AMTP National M&E Plan

33 REF.

NARRATIVE DESCRIPTION

Y2011 (PHP)

Y2012 (PHP)

Y2013 (PHP)

Y2014 (PHP)

Y2015 (PHP)

Y2016 (PHP)

Y2011-16 (PHP)

Y2011-16 (USD)

4.0

M&E Objective 4.0: Increase HIV response data demand and information use

800,000

800,000

800,000

800,000

800,000

800,000

4,800,000

114,286

4.1

Component 12: Data Dissemination and Utilization M&E Sub-Objective 4.1: Disseminate and use data from the M&E system to guide policy formulation and programme planning, the improvement of the HIV response, and for regional and international reporting requirements.

800,000

800,000

800,000

800,000

800,000

800,000

4,800,000

114,286

Action Plan â&#x20AC;&#x201C; Objective 1.0 (Components 1-6) Action Plan

Activity

SubActivity

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

TOTAL FOR OBJECTIVE 1

8,304,900.00

5,354,500.00

6,984,900.00

5,354,500.00

6,948,900.00

6,948,900.00

39,896,600.00

949,919.05

COMPONENT 1 - ORGANIZATIONAL STRUCTURE

4,524,000.00

4,506,000.00

4,524,000.00

4,506,000.00

4,524,000.00

4,524,000.00

27,108,000.00

645,428.57

11

Identify M&E capacity needs of PNAC (and its Secretariat). Develop TOR of and supply M&E staff through hiring of additional staff in PNAC secretariat, and tapping/appointing M&E officers (or data managers) in PNAC members (activation of MEWG).

111

Develop TOR of PNAC M&E Unit (positions, job description, etc); Staff Time

112

Hire (or tap existing staff) staff for PNAC M&E unit

PNAC M&E Head (M&E Officer - Jojo)

2011

1121

Hire Data Manager; Salary - P50,000 per month

PNAC-DOH Human Resources

2011-2016

600,000.00

600,000.00

600,000.00

600,000.00

600,000.00

600,000.00

3,600,000.00

85,714.29

1122

Hire Statistician/ Epidemiologist; Salary P40,000 per month

PNAC-DOH Human Resources

2011-2016

480,000.00

480,000.00

480,000.00

480,000.00

480,000.00

480,000.00

2,880,000.00

68,571.43

1123

Hire Database Officer; Salary - P30,000 per month

PNAC-DOH Human Resources

2011-2016

360,000.00

360,000.00

360,000.00

360,000.00

360,000.00

360,000.00

2,160,000.00

51,428.57

1124

Hire Admin Assistant; Salary - P20,000 per

PNAC-DOH

2011-2016

240,000.00

240,000.00

240,000.00

240,000.00

240,000.00

240,000.00

1,440,000.00

34,285.71

Fifth AMTP National M&E Plan

34 Action Plan

Activity

SubActivity

Responsible Entity

Timeline

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

month

Human Resources

1125

Hire Training Coordinator; Salary - P30,000 per month

PNAC-DOH Human Resources

2011-2016

360,000.00

360,000.00

360,000.00

360,000.00

360,000.00

360,000.00

2,160,000.00

51,428.57

1126

Hire Finance Officer; Salary - P20,000 per month

PNAC-DOH Human Resources

2011-2016

240,000.00

240,000.00

240,000.00

240,000.00

240,000.00

240,000.00

1,440,000.00

34,285.71

113

Maintain existing PNAC M&E Unit staff 1131

Maintain PNAC M&E Officer; Salary (SG 35)P35,000 per month

PNAC-DOH Human Resources

2011-2016

420,000.00

420,000.00

420,000.00

420,000.00

420,000.00

420,000.00

2,520,000.00

60,000.00

1132

Maintain PNAC M&E Assistant; Salary (SG 25)- P25,000 per month

PNAC-DOH Human Resources

2011-2016

300,000.00

300,000.00

300,000.00

300,000.00

300,000.00

300,000.00

1,800,000.00

42,857.14

PNAC Secretariat (c/o M&E Officer) to spearhead activation of M&E Working Group (formalization of ad-hoc working groups e.g. determine TOR, deliverables, membership,e tc). Expected Result: PNAC approved resolution on creation of MEWG

PNAC Secretariat

2012

Formalize PNAC M&E working group (MEWG) PNAC through resolution for PNAC approval Secretariat

2011 18,000.00

18,000.00

18,000.00

18,000.00

18,000.00

18,000.00

108,000.00

2,571.43

12

121 1211 13 131

132

NARRATIVE DESCRIPTION

Orientation Meeting; 1-day Workshop - 30 pax x P600

2011-2016

Activate routine programme monitors (at least on health, workplace, and education).

2011-2016

M&E Officers submits monthly or quarterly reports to PNAC M&E Unit; Staff Time

PNAC M&E Head (Jojo)

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

1311

DOH M&E - monthly and quarterly reportsdata hub (treatment), blood, ART, VCCT, etc; Staff Time

PNAC Data Manager

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

1312

DOLE M&E - quarterly reports -PDOS/PEOS for OFW (POEA), care & support, referral (OWWA); Staff Time

PNAC Data Manager

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

1313

DSWD M&E - quarterly reports - care and support; Staff Time

PNAC Data Manager

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

M&E Officers submits ANNUAL reports to

PNAC M&E

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Fifth AMTP National M&E Plan

35 Action Plan

Activity

SubActivity

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

PNAC M&E Unit; Staff Time

Head (Jojo)

1321

DepEd - annual reports - schools conducting HIV education; Staff Time

PNAC Data Manager

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

1322

CHED/TESDA - annual reports - schools conducting HIV education; Staff Time

PNAC Data Manager

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

14

Development and maintenance of database of PNAC M&E experts; Staff Time Database Officer

15

Identify M&E capacity needs of DOH (NEC, NASPCP, PGMU). Develop TOR of and supply M&E staff through hiring of additional staff for NEC and NASPCP. 151

PNAC

Write TOR of additional NEC M&E staff and hire staff

2012

2012

1511

Hire AIDS Registry Data Manager;Salary P30,000 per month

NEC

2011-2016

360,000.00

360,000.00

360,000.00

360,000.00

360,000.00

360,000.00

2,160,000.00

51,428.57

1512

Hire AIDS Registry Data Analyst; Salary P24,000 per month

NEC

2011-2016

288,000.00

288,000.00

288,000.00

288,000.00

288,000.00

288,000.00

1,728,000.00

41,142.86

1513

Hire AIDS Registry Data Gollection Officer/Coordinator; Salary - P20,000 per month

NEC

2011-2016

240,000.00

240,000.00

240,000.00

240,000.00

240,000.00

240,000.00

1,440,000.00

34,285.71

Write TOR of additional NASPCP staff and hire staff

PNAC

2011

1521

Hire M&E Coordinator; Salary - P30,000 per month

NASPCP

2011-2016

360,000.00

360,000.00

360,000.00

360,000.00

360,000.00

360,000.00

2,160,000.00

51,428.57

1522

Hire M&E Assistant; Salary - P20,000 per month

NASPCP

2011-2016

240,000.00

240,000.00

240,000.00

240,000.00

240,000.00

240,000.00

1,440,000.00

34,285.71

18,000.00

18,000.00

72,000.00

1,714.29

152

16

161

1611

Determine national M&E capacity needs (other PNAC sectors) i.e. identify M&E human resources needs (epidemiologists, data managers, IT or database officers, etc) at national, regional and LGU level

2011

Identify M&E human resources needs (epidemiologists, data managers, IT or database officers, etc) at national, regional (RAAT) and LGU level

PNAC

2011

Assessment Workshop on Human Resource Needs per agency (based on AMTP5 agency

PNAC M&E Officer, M&E

2011-2016

18,000.00

18,000.00

Fifth AMTP National M&E Plan

36 Action Plan

Activity

SubActivity

162 1621

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

plans); Workshop - 30pax x 1 day x P600

Pool of Expert (Trainors/M&E Practitioner)

Develop TOR of national, regional and LGU level M&E units/officers

PNAC/RAATs

2011

Workshop on TOR development (c/o 1611 Assessment Workshop); c/o 1611 costs

PNAC M&E Head (Jojo), M&E Pool of Expert (Trainors/M&E Practitioner)

2011-2016

COMPONENT 2 - HUMAN CAPACITY 22

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

3,228,400.00

796,000.00

2,408,400.00

796,000.00

2,372,400.00

2,372,400.00

11,973,600.00

285,085.71

36,000.00

0.00

36,000.00

0.00

0.00

0.00

72,000.00

1,714.29

Develop capacity building plan and M&E curriculum with measurable targets

PNAC

2011

Develop capacity building (CB) plan

PNAC

2011

M&E Capacity Building and Curriculum Development Workshop (and Review) ; Workshop - 10pax x 3 day x P1200

PNAC M&E Head (Jojo), M&E Pool of Expert (Trainors/M&E Practitioner)

2011-2016

Conduct capacity building activities (based on the CB plan) for MEWG (26 members): Level 1 - Basic M&E; Level 2 - Data Management and Analysis (including report writing for routine reporting see 131); Level - Data Dissemination and Utilization (Developing of Strategic Info for Action); Level 4 - Refresher of Levels 1-3, M&E planning

PNAC M&E Head (Jojo), M&E Pool of Expert (Trainors/M&E Practitioner)

2011-2016

2221

Training of M&E Trainors; (4 days x 15 pax x P1,200) + (P8,000 airfare x 15 pax)

PNAC

2011-2016

192,000.00

192,000.00

0.00

192,000.00

0.00

0.00

576,000.00

13,714.29

2222

Batch 1 (Level 1) - Manila Training, no Airfare; PNAC 4 days x 35 pax (3 batches) x P1,200; 26 MEWG, 9 additional PNAC

2011-2016

168,000.00

168,000.00

0.00

168,000.00

0.00

0.00

504,000.00

12,000.00

2223

Batch 1 (Level 2) - Outside NCR, with Airfare; PNAC 4 days x 35 pax (3 batches) x P1,200 + 50,000 (airfare 5 pax)

2011-2016

218,000.00

218,000.00

0.00

218,000.00

0.00

0.00

654,000.00

15,571.43

2224

Batch 1 (Level 3) - Outside NCR, with Airfare; PNAC 4 days x 35 pax (3 batches) x P1,200 + 50,000 (airfare 5 pax)

2011-2016

218,000.00

218,000.00

0.00

218,000.00

0.00

0.00

654,000.00

15,571.43

221 2211

222

Fifth AMTP National M&E Plan

37 Action Plan

Activity

SubActivity

223

Conduct capacity building activities for Regional M&E Officers

231

Responsible Entity Agency M&E Unit, with support from PNAC M&E Unit and Pool of Experts

Timeline

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

2011-2016

2231

DILG, DOH, DSWD (RAAT) M&E Trainings - DILG, DOH Regional Level; (3 days x 3 pax x 17 regions x and DSWD P1,200) + (P7,000 airfare x 17pax) M&E Unit

2011-2016

302,600.00

0.00

302,600.00

0.00

302,600.00

302,600.00

1,210,400.00

28,819.05

2232

DOLE M&E Trainings - Regional Level; (3 days x 10 x P1,200) + (P7,000 airfare x 10 pax)

DOLE M&E Unit

2011-2016

106,000.00

0.00

106,000.00

0.00

106,000.00

106,000.00

424,000.00

10,095.24

2233

DepEd M&E Trainings - Regional Level; (3 days x 10 x P1,200) + (P7,000 airfare x 10 pax)

DEPED M&E Unit

2011-2016

106,000.00

0.00

106,000.00

0.00

106,000.00

106,000.00

424,000.00

10,095.24

2234

TESDA/CHED M&E Trainings - Regional TESDA/CHED Level; (3 days x 10 x P1,200) + (P7,000 airfare M&E Unit x 10 pax)

2011-2016

106,000.00

0.00

106,000.00

0.00

106,000.00

106,000.00

424,000.00

10,095.24

2235

OTHER Agencies Trainings - Regional Level; (3 days x 30 x P1,200) + (P7,000 airfare x 25 pax)

PNAC M&E Unit

2011-2016

283,000.00

0.00

283,000.00

0.00

283,000.00

283,000.00

1,132,000.00

26,952.38

Conduct capacity building activities for LGUs

PNAC

224

23

NARRATIVE DESCRIPTION

2011

2241

Provincial/City M&E Officers M&E Trainings - M&E Trainings Level 1; (3 days x 8pax x 17 regions x P1,200) in the Region for Provincial/City M&E Officers

2011-2012

489,600.00

0.00

489,600.00

0.00

489,600.00

489,600.00

1,958,400.00

46,628.57

2242

Provincial/City M&E Officers M&E Trainings - M&E Trainings Level 2; (3 days x 8pax x 17 regions x P1,200) in the Region for Provincial/City M&E Officers

2011-2012

489,600.00

0.00

489,600.00

0.00

489,600.00

489,600.00

1,958,400.00

46,628.57

2243

Provincial/City M&E Officers M&E Trainings - M&E Trainings Level 3; (3 days x 8pax x 17 regions x P1,200) in the Region for Provincial/City M&E Officers

2011-2012

489,600.00

0.00

489,600.00

0.00

489,600.00

489,600.00

1,958,400.00

46,628.57

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Develop database of M&E trainings which will include M&E trainees and resource persons

PNAC

Develop and maintain database of M&E

Database

2012 2011-2016

Fifth AMTP National M&E Plan

38 Action Plan

Activity

24 241 25 251

SubActivity

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

trainings (including M&E trainees and resource persons/trainors); Staff time

Officer

Collate existing curriculum on M&E

PNAC

2012

Collate and determine which ones can be utilized for CB

M&E Assistant - Rench

2012

Develop additional M&E training curriculum (as needed)

PNAC

2012

Develop additional M&E training curriculum PNAC (as needed); 4meetings; 4meetings x 10 pax x P600

2012

COMPONENT 3 - PARTNERSHIPS 31

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

24,000.00

0.00

0.00

0.00

0.00

0.00

24,000.00

571.43

52,500.00

52,500.00

52,500.00

52,500.00

52,500.00

52,500.00

315,000.00

7,500.00

21,000.00

21,000.00

21,000.00

21,000.00

21,000.00

21,000.00

126,000.00

3,000.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Maintain partnerships on M&E (Support activities of MEWG)

PNAC

Orientation Meeting and End of the Year Meeting; 2 meetings x 30 pax x P350

PNAC M&E Head (Jojo)

2011-2016

Conduct annual inventory of M&E stakeholders

PNAC

2011-2016

Inventory of M&E participants to M&E meetings and plannings; Staff Time

M&E Database Officer

2011-2016

Develop mechanisms to communicate about M&E activities and decisions (e.g. regularly updated websites, regular dissemination of M&E products via email, etc)

PNAC

2011-2016

331

Conduct regular (bi-monthly) MEWG meetings; 6 mos x 10 pax x P350

PNAC M&E Head (Jojo)

2011-2016

21,000.00

21,000.00

21,000.00

21,000.00

21,000.00

21,000.00

126,000.00

3,000.00

332

Semi-annual meeting with M&E officers of development partners; 2 meetings x 15 pax x P350

PNAC M&E Head (Jojo)

2011-2016

10,500.00

10,500.00

10,500.00

10,500.00

10,500.00

10,500.00

63,000.00

1,500.00

333

Regular sharing of updates (email, newsletter, PNAC M&E etc); Staff Time Officer

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

500,000.00

0.00

0.00

0.00

0.00

0.00

500,000.00

11,904.76

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

311 32 321 33

2012

COMPONENT 4 - NATIONAL M&E PLAN 41 411 42

Y 2011

Ensure Operational Plans of AMTP are developed to guide M&E planning

PNAC

Ensure the participation of M&E key person during the development of AMTP; Staff Time

PNAC M&E Head (Jojo)

Ensure development of sectoral (e.g.

PNAC

2011-2016 2011 2011-2016

Fifth AMTP National M&E Plan

39 Action Plan

Activity

SubActivity

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

NASPCP) strategic plans for AMTP as basis for the M&E plan

Secretariat

421

Ensure participation in NASPCP strategic planning (input on M&E); Staff Time

PNAC M&E Head (Jojo)

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

422

Participation in strategic planning (including M&E) of other sectors; Staff Time

PNAC M&E Head (Jojo)

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Development of National M&E Framework (national M&E guidelines)

PNAC Secretariat

2011-2016

Hiring of consultants

PNAC Secretariat

2011-2016

4311

Hire consultant to spearhead development of National M&E Framework (national M&E guidelines); 1 consultant x P100,000

PNAC M&E Head (Jojo)

2011-2016

100,000.00

0.00

0.00

0.00

0.00

0.00

100,000.00

2,380.95

4312

Hire consultants to spearhead development of Agency M&E agency M&E operational plan; 4 consultants x Officer P100,000

2011-2016

400,000.00

0.00

0.00

0.00

0.00

0.00

400,000.00

9,523.81

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

43 431

COMPONENT 5 - COSTED ANNUAL M&E OPERATIONAL PLAN 51

Development of Costed Annual M&E Operationl Plan

PNAC Secretariat

2011-2016

511

Development of NATIONAL Costed Annual M&E Operational Plan; c/o consultants (Activity 431)

PNAC Secretariat

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

512

Development of Agency Costed Annual M&E Operational Plan; c/o consultants (Activity 431)

PNAC Secretariat

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

5.2 Sourcing out funds for M&E

PNAC Secretariat

2011-2016

Resource mobilization with partners; c/o PNAC Activity 33, semi-annual meetings of M&E with Secretariat development partners, etc

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

52 521

COMPONENT 6 - ADVOCACY ON M&E 61 611 6111

Ensure M&E plans and products are shared to PNAC key stakeholders and management Secretariat

2011-2016

Regular updates/sharing, promotion of M&E products to managers other stakeholders

PNAC Secretariat

2011-2016

Publication of M&E updates through print and online (blog/website) newsletter; Staff Time

Data Manager

2011-2016

Fifth AMTP National M&E Plan

40 Action Plan

Activity

SubActivity 6112

62

621

63

631 64

641

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

Face-to-face updates and/or dialogue to generate commitment of managers on M&E c/o regular staff/council meetings; Staff Time

PNAC M&E Head (Jojo)

2011-2016

Conduct IEC/Advocacy meetings with stakeholders, re-orientation of staff on M&E of HIV and AIDS programs

PNAC Secretariat

2011-2016

Regular meeting with MEWG and updating of skills through M&E capacity building; Staff Time

PNAC M&E Head (Jojo)

2011-2016

Linkage with national partners on M & E for IEC/Advocacy among Local LCEs and key program stakeholders.

PNAC M&E Head (Jojo)

2011-2016

Workshop with RAATS and concerned PNAC agency 3 days.; Staff Time

PNAC M&E Head (Jojo)

2011-2016

PNAC MEWG submission of hard copies of reports and supporting documents, including manuals and IEC materials

MEWG

2011-2016

Regular reporting of MEWG (as established in MEWG Activity 411); Staff Time

2011-2016

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Action Plan â&#x20AC;&#x201C; Objective 2.0 (Components 7-10) Action Plan

Activity

SubActivity

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

TOTAL FOR OBJECTIVE 2 COMPONENT 7 - ROUTINE PROGRAMME MONITORING 71

711 72 721

Ensure Programme Plans e.g. Health Sector MEWG (NASPCP), Workplace (OWWA, OSHC, etc), Education (DEPED, CHED) are developed to guide routine programme monitoring plans; c/o Activity 512

2011-2016

Deliver action plan c/o Activity 512

MEWG

2011-2016

Ensure data quality measures and other M&E guidelines are developed.

MEWG

2011-2016

Deliver action plan through guided activities in Activity 223

MEWG

2011-2016

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

80,522,000.00

772,000.00

80,522,000.00

772,000.00

30,522,000.00

100,000.00

100,000.00

100,000.00

100,000.00

100,000.00

100,000.00

600,000.00

14,285.71

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Fifth AMTP National M&E Plan

772,000.00 193,882,000.00

Y2011-16 (USD) 4,616,238.10

41 Action Plan

Activity

SubActivity

73

NARRATIVE DESCRIPTION Development of a mechanism to ensure that routine program monitoring data are timely, complete and accurate

731

74 741 7411 75

751 76 761

Responsible Entity

Timeline

MEWG

2011-2016

Periodic reminder and follow-up on concerned MEWG agency through phone calls, emails or fax ; c/o Activity 223

2011-2016

Conduct of Regular Program Implementation Reviews

MEWG

2011-2016

Random PIR of member agency's M&E system

MEWG

2011-2016

Site visits; 10 sites x 1 pax x P10,000

MEWG

2011-2016

Development of guidelines for reporting, to establish the correct indicators as basis for routine program monitoring

MEWG

2011-2016

Deliver action plan through guided activities during Activity 223

MEWG

2011-2016

Improve public and private sector reporting, and simplify reporting forms

MEWG

2011-2016

Deliver action plan through guided activities during Activity 223

MEWG

2011-2016

COMPONENT 8 - SURVEYS AND SURVEILLANCE 81

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

100,000.00

100,000.00

100,000.00

100,000.00

100,000.00

100,000.00

600,000.00

14,285.71

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

79,822,000.00

72,000.00

79,822,000.00

72,000.00

29,822,000.00

72,000.00 189,682,000.00

4,516,238.10

IHBSS

NEC

2011-2016

811

IHBSS -MSM; P350,000 x 30 sites

NEC

2011-2016

10,500,000.00

0.00

10,500,000.00

0.00

10,500,000.00

0.00

31,500,000.00

750,000.00

812

IHBSS -FSW; P350,000 x 30 sites

NEC

2011-2016

10,500,000.00

0.00

10,500,000.00

0.00

10,500,000.00

0.00

31,500,000.00

750,000.00

813

IHBSS -IDU; P350,000 x 5 sites

NEC

2011-2016

1,750,000.00

0.00

1,750,000.00

0.00

1,750,000.00

0.00

5,250,000.00

125,000.00

814

IHBSS -Others; P350,000 x 20 sites

NEC

2011-2016

7,000,000.00

0.00

7,000,000.00

0.00

7,000,000.00

0.00

21,000,000.00

500,000.00

82

AIDS Registry; P3,000 per month

NEC

2011-2016

36,000.00

36,000.00

36,000.00

36,000.00

36,000.00

36,000.00

216,000.00

5,142.86

83

SSESS; P3,000 per month

NEC

2011-2016

36,000.00

36,000.00

36,000.00

36,000.00

36,000.00

36,000.00

216,000.00

5,142.86

84

NDHS; P50,000,000 per round

NSO

2011-2016

0.00

0.00

50,000,000.00

0.00

0.00

0.00

50,000,000.00

1,190,476.19

85

YAFSS; P50,000,000 per round

UPPI

2011-2016

50,000,000.00

0.00

0.00

0.00

0.00

0.00

50,000,000.00

1,190,476.19

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

COMPONENT 9 - NATIONAL M&E DATABASE 91

Ensure that PNAC Secretariat (c/o M&E Unit - PNAC Database Manager) collects data/updates Secretariat CRIS Pinoy on a regular basis e.g. distribution of CRIS Pinoy forms during key

2011-2016

Fifth AMTP National M&E Plan

42 Action Plan

Activity

SubActivity

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

meetings/forums/conferences.

911

Deliver action plan through Activity 311 (capacity building training) 9111

PNAC Secretariat

2011-2016

Periodic reminder and follow-up on concerned PNAC agency through phone calls, emails or fax; Database Staff Time Officer

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

92

Improvement of existing DOH website with system of sharing and reporting of data from the local to the national level; Staff Time

PNAC Database Officer

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

93

Establishment of a stronger M&E for HIV and AIDS within PNAC and relevant agencies at the local level for the creation of databases and data bank linkages through new forms of media like NEC website, agency websites, email groups etc.; Staff Time

PNAC Database Officer

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

94

Establish regular data collection and collation

PNAC Database Officer

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

600,000.00

600,000.00

600,000.00

600,000.00

600,000.00

600,000.00

3,600,000.00

85,714.29

85,714.29

941

Guided activities: Periodic reminder and PNAC Data follow-up on concerned agency through phone Manager calls, emails or fax; Staff Time

2011-2016

COMPONENT 10 - SUPERVISION 101

Conduct of regular data quality mission 1011

MEWG

2011-2016

Data Quality Assurance; 2 pax x P25,000 x 12 MEWG sites (random sample)

2011-2016

600,000.00

600,000.00

600,000.00

600,000.00

600,000.00

600,000.00

3,600,000.00

Timeline

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Action Plan – Objective 3.0 (Component 11) Action Plan

Activity

SubActivity

NARRATIVE DESCRIPTION

Responsible Entity

Y2011-16 (USD)

TOTAL FOR OBJECTIVE 3

119,500.00

20,100,000.00

20,119,500.00

20,100,000.00

20,100,000.00

20,119,500.00 100,658,500.00

2,396,630.95

COMPONENT 11 - RESEARCH AND EVALUATION

119,500.00

20,100,000.00

20,119,500.00

20,100,000.00

20,100,000.00

20,119,500.00 100,658,500.00

2,396,630.95

111

Ensure that PNAC Secretariat (through the M&E Unit – Research Officer) monitors implementation of National HIV Research Agenda, Update of research agenda OSHC research on sectoral KAP, best practices

PNAC Secretariat

2011-2016

Fifth AMTP National M&E Plan

43 Action Plan

Activity

SubActivity

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

(GKK), BITS Survey 1111

Updating of National Research Agenda on HIV and AIDS; Workshop - 30pax x 1 day x P650

PNAC M&E Unit Head

2011-2016

19,500.00

0.00

19,500.00

0.00

0.00

19,500.00

58,500.00

1,392.86

Production of relevant, timely researches best practice on HIV and AIDS policy and program implementation

PNAC Secretariat

2011-2016

1121

Call for research proposals (Mass media advertisement, Dissemination Forums etc.; P 100,000

PNAC Secretariat

2011-2016

100,000.00

100,000.00

100,000.00

100,000.00

100,000.00

100,000.00

600,000.00

14,285.71

1122

Conduct of Research including Operations Research and Evaluation Research; 20 Researches x P1,000,000

Research Institutions

2011-2016

0.00

20,000,000.00

20,000,000.00

20,000,000.00

20,000,000.00

20,000,000.00 100,000,000.00

2,380,952.38

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

TOTAL FOR OBJECTIVE 4

800,000.00

800,000.00

800,000.00

800,000.00

800,000.00

800,000.00

4,800,000.00

114,285.71

COMPONENT 12 - DATA DISSEMINATION AND UTILIZATION

800,000.00

800,000.00

800,000.00

800,000.00

800,000.00

800,000.00

4,800,000.00

114,285.71

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

112

Action Plan – Objective 4.0 (Component 12) Action Plan

Activity

121

SubActivity

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

Ensure that PNAC Secretariat (c/o M&E Unit – PNAC Data Manager) regularly collects M&E Secretariat products and information.

2011-2016

Develop written schedule of data to be PNAC collected from other PNAC Member Agencies; Secretariat person from PNAC M&E Unit should be tasked to collect the data.

2011-2016

122

Through a process, inculcate appreciation and PNAC utilization of M&E products among CSO/NGO Secretariat

2011-2016

123

Conduct regular data dissemination and feedback activities of concerned groups including government units; e.g. round table discussions, online dissemination

PNAC Secretariat

2011-2016

Deliver action plan through Activities 311, 321, PNAC 331 Secretariat

2011-2016

Seek technical assistance on policy formulation and program planning

2011-2016

1211

1231 124

PNAC Secretariat

Fifth AMTP National M&E Plan

Y2011-16 (USD)

44 Action Plan

Activity

SubActivity

NARRATIVE DESCRIPTION

Responsible Entity

Timeline

Y 2011

Y 2012

Y 2013

Y 2014

Y 2015

Y 2016

Y2011-16 (PHP)

Y2011-16 (USD)

Media/Format for data dissemination 1241 125 1251 12511

126

1261

12611 1262

Deliver action plan through Activities 311, 321, PNAC 331 Secretariat

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Institutionalize existing dissemination mechanisms

PNAC Secretariat

2011-2016

Annual conduct of AIDS Summit, AIDS Candlelight, World AIDS day and PNCA

PNAC Secretariat

2011-2016

Include in annual PNAC workplan; P400,000 AIDS Summit, P150,000 WAD, P150,000 AIDS Candlelight

PNAC Secretariat

2011-2016

700,000.00

700,000.00

700,000.00

700,000.00

700,000.00

700,000.00

4,200,000.00

100,000.00

Integrate strategic information from M&E products into advocacy and information materials

PNAC Secretariat

2011-2016

Workshop for an effective data utilization with the needed stakeholders (NCHP, advocacy experts, media representatives etc.

PNAC Secretariat

2011-2016

Deliver through action plans 22, 43, 63

PNAC Secretariat

2011-2016

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Printing of advocacy and information materials; P100,000 per year

PNAC Secretariat

2011-2016

100,000.00

100,000.00

100,000.00

100,000.00

100,000.00

100,000.00

600,000.00

14,285.71

Fifth AMTP National M&E Plan

45

Annex 3

Agency-Specific Data Collection Flow Data requirements and flow will depend on agency programs and services on HIV. The governmentâ&#x20AC;&#x2122;s primary data collection units are at the city, municipality and provincial levels. Data are then aggregated at the regional levels and reported for consolidation to their respected central offices through the PNAC M&E Working Group (MEWG) members.

Data from non-government organizations depends on their organizational structure. These may come directly from primary data collection units at city, municipality and provincial levels or from their national offices or headquarters.

Nationally aggregated data and reports of both government agencies and non-government organizations are to be submitted to the PNAC M&E Unit which will be consolidated as One National Report to the President.

Data Flow for the Fifth AMTP

The following list contains key services/activities and reporting flow of selected agencies. Data specific to other PNAC members are indicated in Annex 1.

Fifth AMTP National M&E Plan

46

Department of Health For HIV programs with services delivered at the local level, e.g., STI diagnosis and treatment, the point persons (preferably an M&E Officer) will collate service statistics and submit to the Regional STI Coordinator or the Regional Epidemiology Surveillance Unit on a monthly basis. These LGU reports are consolidated and reported to the National Epidemiology Center also on a monthly basis, with a quarterly summary.

The table below shows the different reports to be collected: Service Delivery / Reporting Unit

Services / Activities

Intermediate Data Aggregation Level

Central Data Aggregation

HIV prevention services (HIV education) among MARPs

Social Hygiene Clinic

Regional STI and HIV Coordinator

NASPCP – DOH

Condom distribution among MARPs

Social Hygiene Clinic

Regional STI and HIV Coordinator

NASPCP – DOH

Voluntary counseling and testing

Social Hygiene Clinic

Regional STI and HIV Coordinator

NASPCP – DOH

STI diagnosis and treatment

Social Hygiene Clinic

Regional Epidemiology Surveillance Unit

NEC – DOH

ARV treatment

Treatment Hubs

Regional STI and HIV Coordinator

NEC – DOH

Capacity building (training) for health care providers (SHC staff)

NASPCP – DOH

NA

NASPCP – DOH

Department of Education Service Delivery / Reporting Unit

Services / Activities

Intermediate Data Aggregation Level

Central Data Aggregation

HIV 101 among elementary school teachers, coordinators, and staff

Elementary Schools

District Office Division Office Regional Office

DepEd Central Office: Bureau of Elementary Education

HIV 101 among secondary school teachers, coordinators, and staff

Secondary Schools

District Office Division Office Regional Office

DepEd Central Office: Bureau of Secondary Education

HIV 101

Region

District Office Division Office Regional Office

DepEd Central Office: Bureau of Alternative Learning System

HIV 101 among DepEd Regional and National Officials

DepEd Human Resource Office Central Office

NA

DepEd Central Office

Fifth AMTP National M&E Plan

47

Department of Social Welfare and Development Services / Activities

Service Delivery / Reporting Unit

Intermediate Data Aggregation Level

Central Data Aggregation

Job placement, psychosocial services, home-based care

City or Municipality Social Welfare Office Center-based Institutions (e.g.

Crisis Intervention Units)

DSWD CO – PDPB

Referral to agencies for other HIV services

City or Municipality Social Welfare Office

DSWD CO – PDPB

Livelihood assistance

City or Municipality Social Welfare Office Community-based

DSWD CO – PDPB

Child protective services; therapy services

City or Municipality Social Welfare Office Community-based

DSWD CO – PDPB

Alternative family care (orphans)

City or Municipality Social Welfare Office Community-based

DSWD CO – PDPB

Services for women in especially difficult circumstances

City or Municipality Social Welfare Office Community-based

DSWD CO – PDPB

Department of Labor and Employment Services / Activities HIV 101 among company employees

Service Delivery / Reporting Unit

Central Data Aggregation

OSHC

DOLE CO – Planning Service Division

Pre-Employment Orientation Seminar (PEOS)

POEA

DOLE CO – Planning Service Division

Pre-Departure Orientation Seminar (PDOS)

OWWA

DOLE CO – Planning Service Division

OSHC

DOLE CO – Planning Service Division

HIV 101 among DOLE employees

Private Companies Bureau of Working Conditions

Intermediate Data Aggregation Level

Bureau of Working Conditions

Fifth AMTP National M&E Plan

48

Department of the Interior and Local Government Services / Activities

Service Delivery / Reporting Unit

Intermediate Data Aggregation Level

Central Data Aggregation

HIV 101 of city and municipal employees

City or Municipal or Provincial DILG Officer

NA

DILG CO

Functionality of Local AIDS Councils (LAC)

City or Municipal or Provincial DILG Officer

Regional DILG (RAATs)

DILG CO

HIV awareness services through World AIDS Day (WAD) and AIDS Candlelight Memorial (ACM)

City or Municipal or Provincial DILG Officer

Regional DILG (RAATs)

DILG CO

Local Ordinances on HIV

Regional DILG (RAATs)

NA

DILG CO

HIV spending of cities and municipalities

Regional DILG (RAATs)

NA

DILG CO

Other agencies or organization with data pertinent to AMTP5 will be reflected in the Annex 1.

Fifth AMTP National M&E Plan

49

Annex 4

Summary of the 12 Components Monitoring and Evaluation System Strengthening Tool (MESST) The MESS Tool

The 12 Components M&E System Strengthening Tool (MESST) provide information on the preparation for and implementation of an assessment of the national HIV monitoring and evaluation (M&E) system. It also includes key steps to take after an assessment to facilitate implementation of M&E system strengthening activities. The Guidelines are built around the 12 main components of the HIV M&E system, which define the Organizing Framework for a Functional National HIV Monitoring and Evaluation System (UNAIDS, 2008). Consequently, the Guidelines also focus on using the 12 Components Monitoring and Evaluation System Strengthening Tool (Geneva: UNAIDS, 2009a) to ensure a comprehensive and successful assessment The MESS Tool is designed as a series of statements for which there are three response scales 1. A five-point scale (Yes-completely, Mostly, Partly, No-not at all, Not Applicable) 2. A three-point scale (Yes, No, Not Applicable) 3. Numerical responses For example, statement: “The frequency of data collection is stated for all indicators.” If such frequency is stated for all indicators, the response is “Yes-completely”. For at least 75% of indicators, the answer should be “Mostly”. If less than 50% of indicators have frequencies of data collection, the response should be “Partly”, and if no indicators have frequency indicated, the response should be “No-not at all”. In cases in which the statement is not applicable, respondents should select “Not Applicable”.

If the answer to a statement is anything other than “Yes-completely”, respondents are requested to provide an explanation in the COMMENT box. This will provide important information to consider in discussing the necessary actions to take. If possible, any comments that help to identify and plan for strategic interventions should also be recorded under “proposed activities”.

The electronic version of the tool is set up to facilitate selection of the response and summarizing the assessment results at the end of the assessment. The appropriate response can be selected from a drop-down menu in the ANSWER column. The “Yes-completely” responses will appear in green, “Mostly” and “Partly” will appear in yellow, and “No-not at all” will appear in red. This visualization in color will help with summarizing the assessment results and with prioritizing actions.

A SUMMARY DASHBOARD of the results will be automatically generated and display the distribution of scores overall and for each of the 12 components. It provides a visual representation of gaps in the HIV M&E system at different levels. A detailed review will help to prioritize the actions to be undertaken.

The Philippine M&E Assessment Process Using a Localized Version of MESST In 2010, the Philippines conducted an assessment workshop led by the Philippine M&E Assessment Team in collaboration with M&E advisers from UNAIDS Bangkok and Indonesia and with independent consultants from the country. The workshop was participated by M&E practitioners in the country, including program managers and key individuals and organizations from the national, regional and local government involved in the establishment and implementation of the Philippine M&E System on HIV.

Fifth AMTP National M&E Plan

50 Unstructured interviews among key informants were also conducted by PNAC prior to the assessment workshop.

Furthermore, the MESS Tool was initially filled-up by the M&E Assessment Team and some concerned agencies as part of the assessment process. Inputs from these interviews and preliminary filling-up of the instruments were validated during the workshop.

The facilitating team utilized and localized (created a Philippine version) the 2009 M&E System Strengthening (MESS) tool developed by the Global M&E Reference Group (MERG) based on the 12 components of a Functional M&E System. The facilitating team have also anticipated that it would be too cumbersome to participants if they have to fill up the excel file MESS Tool directly, so they simplify the workshop by letting the workshop group validate, add or delete the initially filled up matrix of the respective group or sectors.

The facilitating team have simplified the workshop process by devising a “qualitative tool” - an adaptation of the MESS “quantitative tool” which was in excel format. Seasoned M&E practitioners were in-charge of filling up of MESS tool in its actual quantitative format.

In order to assess the HIV M&E System of each stakeholder as well as the national HIV M&E System at a glance, color-coded bar graphs or dashboard was created. Green color signifies that particular component is present and completely or fully functional, yellow stands for mostly or above 50% accomplishment, orange stands for below 50% accomplishment while red signifies that very little or almost none has been accomplished in this particular component.

Source: http://www.unaids.org/en/media/unaids/contentassets/documents/document/2010/2_MERG_Strengthening_Tool _12_Components_ME_System.pdf

Fifth AMTP National M&E Plan

51

Fifth AMTP National M&E Plan