AIESEC – Raising Hope Education Foundation Application Process For Information Management Intern
Prepared by AIESEC ANU
November 2013
Chuck Chaoke | AIESEC Australia Account Management Manager 2013 - 2014 e: chaoke.xxx@aiesec.net m: +61 452 219 744
Table of Contents INTRODUCTION............................................................................ 3 APPLICATION TIMELINE ............................................................. 4 JOB DESCRIPTION ...................................................................... 5 APPLICATION PROCESS ............................................................ 6 General Preparation........................................................................6 Written Applications.........................................................................6 Preparing your Motivation/ Cover Letter..........................................7 Preparing your CV...........................................................................7
Chuck Chaoke | AIESEC Australia Account Management Manager 2013 - 2014 e: chaoke.xxx@aiesec.net m: +61 452 219 744
Introduction Congratulations on taking the first steps with this internship application. AIESEC ANU is located at The Australian National University in Canberra, Australia. The local committee has been active for 30 years providing leadership exchange programs to youth worldwide. AIESEC ANU is proud to host an internship program with Raising Hope Education Foundation.
Raising Hope Education Foundation
Host Local Committee:
AIESEC ANU, Australia
Host Organisation: Position Start Date: End Date: Duration: Salary:
Raising Hope Education Foundation Information Management Intern 12 December 2013 7 February 2014 8 weeks + 1 week Christmas Break $0
The conditions for this internship outlined below are non-negotiable, unless stated otherwise. Due to the large number of applications we receive, only successful applicants will be contacted. Understanding and abiding by all requirements below will increase the likelihood of your application being passed.
Chuck Chaoke | AIESEC Australia Account Management Manager 2013 - 2014 e: chaoke.xxx@aiesec.net m: +61 452 219 744
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Application Timeline 30
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November, 2013 - Applications due Midnight AEST (GMT+11)
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10 applicants are shortlisted.
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Advised of interview times for AIESEC ANU
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December, 2013 – AIESEC Interviews
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AIESEC interviews applicants.
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Advised of progression
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December – 6
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December, 2013 – Company Interviews
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3 shortlisted applications are sent for review and interviews are organised.
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Applicant shall be advised of outcome
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Complete required Raising Hope Education Foundation preparation.
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December 2013
December 2013 Induction and transition starts at Raising Hope Education Foundation on a part-time basis
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December 2013 Full-time formal employment at Raising Hope Education Foundation commences
Chuck Chaoke | AIESEC Australia Account Management Manager 2013 - 2014 e: chaoke.xxx@aiesec.net m: +61 452 219 744
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JOB DESCRIPTION Overview: This is an internship opportunity that will provide you a prac4cal experience of developing an organiza4on management systems and business management and marke4ng skills. Responsibility: To develop the systems for Raising Hope Educa4on Founda4on managing organiza4on opera4on, storing knowledge and managing customer rela4onship. To manage current website and conduct virtual marke4ng for Raising Hope Educa4on Founda4on. Major duties: • Develop, deploy and maintain PM (project management) system • Develop, deploy and maintain CRM (customer rela4onship management) system • Develop, deploy and maintain File management system • Develop and maintain our current BOOM mentoring program website: http:// boom.org.au/ • Develop virtual marke4ng strategy and implementa4on Requirements: Background: • Informa4on management • Systems design • Web development and management
Chuck Chaoke | AIESEC Australia Account Management Manager 2013 - 2014 e: chaoke.xxx@aiesec.net m: +61 452 219 744
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Application Process General Preparation 1.
Read this whole document carefully – if you have questions do not hesitate to ask us, via <chaoke.xxx@aiesec.net>.
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Analyse whether the skills & experiences you possess make a good match with the Candidate Requirements of the internship
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Understand the organisation’s business from their website. Make sure you do your research just like with any job search!
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Make sure the starting date & ending date are realistic for you – There is no room for negotiation on the timeline
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Make sure you take into consideration the language status requirements of the internship, proficiency in English is a must, and the others are not essential.
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Submit an electronic application to:chaoke.xxx@aiesec.net
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Application Subject heading: Raising Hope, Information Management Intern ,LastName,FirstName
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th Due:11:59pm (GMT+11) on November 30 ,2013
Written Applications Your application package should be ONE single PDF document (not word, not separate files) consists of: • Motivation/Cover Letter • CV or Resumé • Evidence of Tertiary Education (photocopy) • Academic Transcript Use this: http://www.pdfmerge.com NB. If your application is not in this format, then it will not be accepted.
Chuck Chaoke | AIESEC Australia Account Management Manager 2013 - 2014 e: chaoke.xxx@aiesec.net m: +61 452 219 744
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Preparing your Motivation/Cover Letter Cannot exceed 1 page and make sure you address (direct) your cover letter TO Raising Hope Education Foundation and include the following: a) Your Personal Motivation to work in that position and the organisation b) Summary of the relevant skills & experiences in paragraphs that match the requirements of that specific position Note: A Motivation Letter that is NOT customized gives a very negative impression to the individuals doing the selection. It shows that the applicant seems to be randomly applying to a lot of jobs simultaneously and is not committed to any one in particular.
Preparing your CV Cannot exceed 2 pages and make sure you adjust your CV to the particular Job Role and include the following (this is a suggested format): 1.
Your career aspiration (2-3 lines)
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Personal:Make sure this information is the most current that you use frequently. •
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Contact Information (Email & Phone number – OBLIGATORY)
Academic Background and Education Information •
Could add courses relevant to the job requirements
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Graduation date (planned graduation date)
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Grades (Must have academic transcript available for inspection)
ProfessionalExperiences •
Include only those which are relevant to the job requirements
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Under each job experience, give 2-3 bullet points about your relevant achievements in this role
IT Skills and Language Skills •
Be specific and accurate of your level of proficiency
Chuck Chaoke | AIESEC Australia Account Management Manager 2013 - 2014 e: chaoke.xxx@aiesec.net m: +61 452 219 744
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