IJB Team 2023 Year Plans

IJB TEAM 2023 YEAR PLANS

Message from the IJB Tea m

Dear IJB World,

March 2023

We are happy to share with you all the International Junior Branch Team Year Plans for 2023! By publishing this document, we hope to promote transparency and accountability in the IJB Team so that we can ser ve the Junior Branch better.

Please take note that this document only includes the plans for our work as JB Specialists. Plans and updates on Committee work are sent via CISV Internationalʼs Member News. To learn more about how the IJB Teamʼs work is structured, you can visit ijb.cisv.org /about-us/ junior-branch.

Should you have any comments or questions about our year plans or for the IJB Team in general, please reach out to us at ijbteam@ijb.cisv.org. You may also check the IJB Team 2023 Director y at the end of this document for all our contact details.

Love,

Vy, Georgia, Amanda, Antonio, Lianna, and Omar

IJB Team 2023

International Junior Representatives

Yea r Pla n

Goals and Key Results / Means to Achieve Goal

Goal Key Results / Means to Achieve Goal

International Junior Branch Conference

● Use as an opportunity for strategy

● Increase impact

Regional Meetings

● Increase impact from IJB at Regional Meetings

● Use Regional Meetings as a “first step” for content that can be used at IJBC

Reintroduce strategy in IJBʼs agenda

1. Include a thread for strategy

2. Measure increase in participants at IJBC (including Regional, National, JB leadership, CISV International leadership representation)

1. At least 1 IJR at each Regional Meeting

2. Feedback, action items, and concrete plan coming out of Regional Meetings

1. Reintroduce idea of motions

2. Put for ward motions and engage all stakeholders in doing so

Increase IJR interaction and work in collaborating with the Governing Board and International Office

1. Attend GoBo midway meeting

2. Develop concrete next steps for improving this relationship with actionable items from IJRs and CISV International

Align Risk Management (RM) into IJB

1. Engage in RM sessions at Regional Meetings

2. Input RM procedures in IJB documents

3 Input IJB into RM documents

4 Update IJB event planning resources (e g , J-02, Clipboard, IJB Events Form) Increase awareness of the work and the impact of the IJB Team

1 Restructure team

2

3. Monitor and evaluate the implementation of the IJB Team

Improve IJR knowledge continuity

restructure

4. Monitor the progress of portfolios

5. Feedback from NJRs (through Regional Teams) of increased awareness of IJB Team work

6. Run sessions at Regional Meetings and IJBC that promote IJB Team portfolio work

1. IJR transition guide from IJB point of view

2. IJR inclusion in Governing Board orientation

Increased presence on social media

Year Plan

IJB Team Onboarding

Januar y-March IJB Events Super vision

IJR Nominations

IJBC 2023 Logistics Planning

IJR Evaluation

IJBC 2023 Scholarship Applications

C-03 Motion

IJR Elections

IJBC 2023 Content Planning

IJB Event Process

1. Increased number of posts and Instagram Stories

2. Meaningful promotion of the work of IJRs and IJB Team

3. Meaningful promotion on a regional and national level on the IJB social media

IJR Handover and Onboarding

IJB Evaluations

IJBC 2024 Proposals

IJB Team Evaluation

IJB Budget Proposal

IJB Team Applications

For any questions, please contact Vy Nguyen and Ge orgia Chase (IJRs) at i jr@cisv.org.

International Junior Bra nch Tea m

Portfolio Yea r Pla ns

Com munications

Evaluation

Eve nts

Information Te ch n olo g y

Proje cts

Resourc es

Portfolio Spe cialist Description

Initiate and manage IJBʼs communication strategy, with the aim to improve the visibility of the organisation to different target audiences Support Local, National and Regional JB by advising their communication efforts and ensuring alignment to the CISV brand, maintaining impactful profile-raising. Collaborate on strategic planning for campaigns, general communications and promotions, major events and social trends with the Regional Team. Sit on the Communications, Fundraising, and Partnership Committee.

Goals and Key Results / Means to Achieve Goal

Goal

Make IJB Teamʼs work more present and transparent to the IJB community

Support Regions

Minimise the information gap between JB and CISV

Key Results / Means to Achieve Goal

1. Use social media more frequently

2. Promote more content that showcase our activities

1. Advertise regional workshops

2. Update IJB Communications documents (Handover and Regional Communication)

1. Promote CISV International sur veys/ questionnaires

2. Increase presence of JBʼs voice and opinion in CISV International

Personalise the IJB Communication experience and make it more interactive

Year Plan

Promote IJR Nominations

IJBC Announcements and Content

Regional Meeting Takeovers

New Regional Teams Announcements

1. Instagram Reels, people appearance, etc.

IJR Candidates Content

Post-IJBC 2023 Content and 2024 Location

IJB Thinks

Update Communications documents

IJB Team Applications Announcement

For any questions, please contact Omar Soliman (Communication Spe cialist) at omar.soliman@e g.cisv.org.

Evaluation

Portfolio Spe cialist Description

Work on evaluating in ever y area of JB Ensure that the IJRs, Regional Teams, IJB Team, and IJB events are evaluated regularly, that relevant information from those evaluations reach the right people, and document the outcome Make evaluation as accessible to all levels of IJB as possible and continue the pilot of the local JB assessment developed by 2022 Evaluation specialists.

Goals and Key Results / Means to Achieve Goal

Goal

Create standardised strategies/ tools to evaluate Local, National, Regional JBs and the IJB Team

Key Results / Means to Achieve Goal

1. Analyse the current JB landscape and determine where standardised evaluation can further support JBʼs activities

2. Coordinate with Regional Teams and IJB Team to adapt current evaluation resources to be relevant to Local, National, and Regional JBsʼ function

3. Pilot the newly created tools

Improve current resources and tools related to evaluation

Extract results within the context of each region to promote evaluation practices throughout IJB

Year Plan

1. Integrate evaluation into current IJB documents (IJB Evaluation Tools and Clipboard)

1. Share collected general information of the year and analyse data collected

2. Show the results in graphics and spread awareness about it

IJB Team Evaluation

Regional Teams Evaluation

For any questions, please contact Amanda Aragão (Evaluation Spe cialist) at amanda.aragao@br.cisv.org.

Events

Portfolio Spe cialist Description

Approves, oversees, and supports all IJB Events. IJB Events include, but are not limited to IJBC, Regional JB Meetings and Neighborhood Workshops. Main point of contact throughout the planning of IJB Events and guide event planners to relevant and necessar y support. Improves the quality of IJB Events by identifying priorities for change as well as maintaining relevant documents such as the IJB Events Form.

Goals and Key Results / Means to Achieve Goal

Goal

Subsidise the registration fee for IJBC participants

Key Results / Means to Achieve Goal

1 Coordinate with IJRs and Finance Committee to generate funding for JBers to attend IJBC

2. Run the application process

3. Promote this form on social media to increase awareness of the financial support and engage people in applying

Increase the visibility of IJB Events (for 2024)

1. Making a timetable or a calendar with IJB events (International workshops, midway meetings, etc.);

2. Posting it on the IJB Website, so it is available for ever yone;

3. Making a monthly Instagram Stor y explaining the calendar for that month

Promote and improve the IJB Teamʼs work to and for JBers

1. Facilitate an IJB Team session in Regional Meetings and IJBC;

2 Sur vey NJRs and Regional Teams on their knowledge and opinions ohe IJB Team, and how to improve our communication with the rest of IJB, using IJB events as platforms for this sur vey;

3. Promote IJB Team applications and International Events.

Promote Regional Meetings on social

1. Make a post announcing where and

media when they are happening;

2. Promote the Instagram Stories of Regional Meetings while they are happening.

Year Plan

Clipboard Review

IJBC 2023 Scholarship Applications

IJBC Facilitator Applications

Events A ssistance for IJBC

Neighbourhood Workshops Approval

International Events Timeline 2024

For any questions, please contact António Mota Capitão (Events Spe cialist) at antonio.mota@pt.cisv.org.

Information Te chnology

Portfolio Spe cialist Description

Supports the technological end of IJB and IJB Team. Maintain the IJB website, the IJB Team Teams platform, and mailing lists, with the support of CISV Internationalʼs IT Specialists. Promote IJBʼs usage of CISVʼs Microso licence.

Goals and Key Results / Means to Achieve Goal

Goal Key Results / Means to Achieve Goal

Increased use of Microso 365 platforms among IJB Team members for work

1. All IJB Team meetings are conducted on Microso Teams

a. To be verified manually

2. All IJB Team files are stored on Microso Teams / SharePoint

b To be verified manually

3. Positive feedback from IJB Team members on use of Teams

c To be gathered informally via WhatsApp at the middle and end of our terms

Increased awareness among JB members about the IJB website as a resource for their JB

1. Significant rise in % engagement on social media posts promoting the IJB website 30 days aer

posting

○ To be verified with engagement statistics on Instagram and Facebook, with assistance from Communications

2. Increased site traffic on the website 30 days aer promotions

○ To be verified using MonsterInsights plugin on WordPress

Increased efficiency of JB IT Specialist

1. All requests and inquiries are attended to within 1 week

○ To be verified using IT Logbook

Year Plan

Update and relaunch IJB website

Provide technical support for IJBC

Develop IT Guide for IJB Team

Maintain the website

For any questions, please contact Lianna Cabigas (IT Spe cialist) at lianna.cabigas@ph.cisv.org.

Proje cts

Portfolio Spe cialist Description

Oversees and supports projects happening in IJB. Keep track of projects taking place in IJB throughout the year, develop an IJB project form and promote its usage for a better management and documentation of IJB projects. Support project planners with logistics and providing access and/ or resource references,, and develop an international project guide.

Goals and Key Results / Means to Achieve Goal

Goal

Increased motivation among JBers to plan and implement projects

Increased knowledge among JBers on how to plan and implement projects

Year Plan

Develop JB project guide

IJB Peace One Day project

Projects blog post

Projects session at IJBC

Regional Team sur vey on projects

Key Results / Means to Achieve Goal

1 75% of JBs in the Americas implement a project in 2023

2. 50% of JBs in the A sia Pacific implement a project in 2023

3. 60% of JBs in Europe, Middle East, and Africa implement a project in 2023

To be verified with Regional Teams sur vey in Nov 2023

For any questions, please contact the Proje ct Spe cialists, Amanda Aragão (amanda.aragao@br.cisv.org) and Lianna Cabigas (lianna.cabigas@ph.cisv.org).

Resources

Portfolio Spe cialist Description

Compile past IJB resources into a comprehensive databank and lead its maintenance.

Goals and Key Results / Means to Achieve Goal

Goal

Improved access to IJB resources among JB members

Key Results / Means to Achieve Goal

1. All IJB Team members report positive feedback on accessing the internal database of resources on SharePoint

○ To be verified with a sur vey to be sent out within a month aer internal database has been organised

2. All IJB Team members and Regional Teams report positive feedback on accessing the resources database on the IJB website

○ To be verified with a sur vey to be sent out within a month aer re-launch of IJB website

Improved documentation of IJB resources

1. All pertinent documents of IJB Team 2022-2023 are accessible on the IJB Working Area SharePoint by the end of the year

○ Feedback from IJRs and IJB Team

Increased awareness of JB resources among JB members

1 Significant % engagement on social media posts promoting the IJB website 30 days aer promotions

○ To be verified with engagement statistics on Instagram and Facebook, with assistance from Communications

2 Increased site traffic on the IJB website

○ To be verified using MonsterInsights plugin on WordPress

Increased efficiency of Resources Specialist

1 New or updated resources are added to the website within 1 week

2. All inquiries on the database and resources are addressed within 1 week

○ To be verified using IT Logbook

Year Plan

Migrate IJB resources to myCISV

Launch resources database (website)

Maintain resources database

Develop IJB Resources Guide

Migrate IJB Team 2022-2023 resources to SharePoint archive

For any questions, please contact Lianna Cabigas (Resources Spe cialist) at lianna.cabigas@ph.cisv.org.

IJB Tea m 2023 Dire ctor y

International Junior Representatives 2022-2023 | ijr@cisv.org

Vy Nguyen vy.nguyen@vn.cisv.org

Georgia Chase georgia chase@ca cisv org

International Junior Representative (Sr.)

International Junior Representative (Jr )

International Junior Branch Team 2023 | ijbteam@ijb.cisv.org

Evaluation Specialist

Amanda Aragão amanda.aragao@br.cisv.org

Projects Specialist

DEI Committee

Safeguarding Committee

Events Specialist

António Mota Capitão antonio.mota@pt.cisv.org

Finance Committee

Verification Committee

IT Specialist

Lianna Cabigas lianna.cabigas@ph.cisv.org

Projects Specialist

Resources Specialist

Education & Research Committee

Communications Specialist

Omar Soliman omar.soliman@eg.cisv.org

Decarbonizing Working Group

Organizational Development Committee

Training Committee