Cash Proffer Report

from Capital Improvements Program & Plan (FY 2023-2032)

by City of Suffolk, Virginia

Information Technology Fund

CAPITAL IMPROVEMENTS PROGRAM & PLAN PUBLIC UTILITIES FUND FY 2023 - 2032

Public Utilities Fund

Planned Expenditures

Water Projects

Water Source Development and Water Treatment Plant Expansion Water Distribution & Transmission System Expansion Water System Upgrades

Subtotal Water Projects: Previous Funding 5 Year Summary

2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 5 Year 6-10 Year 10 Year Subtotal Subtotal Total

8,802,000 865,000 1,112,000 1,468,000 13,297,000 2,316,000 19,058,000 18,534,000 37,592,000

8,625,000 - - 9,000,000 - 1,200,000 10,200,000 20,600,000 30,800,000

8,030,000 1,825,000 2,450,000 1,850,000 1,000,000 1,350,000 8,475,000 7,250,000 15,725,000

2,690,000 3,562,000 12,318,000 14,297,000 4,866,000 37,733,000 46,384,000 84,117,000

Sewer Projects

Sanitary Sewer Extensions 1,150,000 - 300,000 - 300,000 - 600,000 900,000 1,500,000 Sanitary Sewer System Upgrades 32,360,000 6,580,000 7,550,000 7,000,000 4,200,000 7,000,000 32,330,000 35,000,000 67,330,000

Subtotal Sewer Projects:

Total Public Utilities Fund 6,580,000 7,850,000 7,000,000 4,500,000 7,000,000 32,930,000 35,900,000 68,830,000

9,270,000 11,412,000 19,318,000 18,797,000 11,866,000 70,663,000 82,284,000 152,947,000

Public Utilities Fund

Funding Sources

Public Utilities Revenue Bonds Transfer from Public Utilities Fund

Total Public Utilities Fund Previous Funding 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 5 Year 6-10 Year 10 Year Subtotal Subtotal Total

- 5,350,000 13,600,000 13,050,000 6,400,000 38,400,000 55,600,000 94,000,000 9,270,000 6,062,000 5,718,000 5,747,000 5,466,000 32,263,000 26,684,000 58,947,000

9,270,000 11,412,000 19,318,000 18,797,000 11,866,000 70,663,000 82,284,000 152,947,000

Annual Operating Impact

Water Projects

Water Source Development and Water Treatment Plant Expansion Water Distribution & Transmission System Expansion Water System Upgrades

Subtotal Water Projects:

Sewer Projects

Sanitary Sewer Extensions Sanitary Sewer System Upgrades

Subtotal Sewer Projects: Utility Fund - Capital Cash: Estimated Debt Service:

Total Operating Cost 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027

(5,897,000) (3,208,000) (344,000) 29,000 (281,000) - - 428,000 1,088,000 1,044,000

(5,897,000) (3,208,000) 84,000 1,117,000 763,000

Water Source Development and Water Treatment Plant Expansion

City Council Goal – Civic Engagement and Responsive City Services

The project provides for the development, upgrades, and expansion of the City’s public water supply sources and treatment plant facilities. Projects include upgrades to Lonestar Lakes and Chuckatuck Creek dam, Crumps Mill Pond dam upgrades, water treatment plant HVAC upgrades, production well maintenance, EDR membrane replacement, surface water treatment plant expansion, and annual Water Source Development charges. Funding in FY 23 is programmed for laboratory cabinet/flooring replacements and water source development reservation charges.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $865,000 $1,112,000 $1,468,000 $13,297,000 $2,316,000 $18,534,000 $37,592,000 Operating Costs: The project will not have an operational impact on the City.

Water Distribution & Transmission System Expansion

City Council Goal – Civic Engagement and Responsive City Services

The project provides for the expansion of the City’s water distribution and transmission systems, inclusive of system storage. Future projects include the southern transmission main from Moores Farm Lane to Exeter Drive to Route 460, and the Route 58 supply transmission main from Route 460 to Kenyon Road.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $0 $9,000,000 $0 $1,200,000 $20,600,000 $30,800,000

Operating Costs: The project will not have an operational impact on the City.

Water System Upgrades

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the replacement and rehabilitation of aging or undersized water distribution system infrastructure, replacement of aging water meters and water service lines, and the rehabilitation of the City’s water storage tanks. FY23 continues the small water meter replacement program, water service line replacements, and funding for water upgrades related to the proposed downtown library site.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $1,825,000 $2,450,000 $1,850,000 $1,000,000 $1,350,000 $7,250,000 $15,725,000

Operating Costs: The project will not have an operational impact on the City.

Projects 2031-2032

$387,000

Projects 2030-2031

$500,000

Projects 2029-2030

$486,000

Projects 2028-2029

$16,589,000

Capital Improvements Plan Utility Fund FY 2022-2023 through FY 2031-2032 Programmed Water Projects

Projects 2027-2028

$572,000

Projects 2026-2027

$2,316,000

Projects 2025-2026

$13,297,000

Projects 2024-2025

$1,468,000

Projects 2023-2024

$1,112,000

Projects 2022-2023

$865,000

Programmed Water Projects Water Source Development & Water Treatment Plant Upgrades

Surface Water Treatment Plant 8 MGD Phase III C Expansion (C) ($16,000,000)

EDR 7-11 Membrane Replacement (C) EDR 7-11 Membrane Replacement (D) ($4,500,000)

($300,000) Crumps Mill Pond Dam & Impoundment Improvements (C) ($8,000,000) Surface Water Treatment Plant 8 MGD Phase III C Expansion (D) ($1,500,000)

Crumps Mill Pond Dam & Impoundment Improvements (D) ($400,000)

Laboratory Cabinet/Flooring Replacements (C) ($75,000) WTWA Ground Water Permit Renewal (Permit Development) ($150,000)

WTWA Ground Water Permit Renewal (Permit Development) ($150,000)

Reids Ferry Well Upgrade & Crittenden Well Evaluation (D&C) ($435,000) Water Source Development Charge ($387,000)

Water Source Development Charge ($500,000)

Water Source Development Charge ($486,000)

Water Source Development Charge ($589,000)

Water Source Development Charge ($572,000)

Water Source Development Charge ($666,000)

Water Source Development Charge ($647,000)

Water Source Development Charge ($733,000)

Water Source Development Charge ($712,000)

Water Source Development Charge ($790,000) Projects 2031-2032

$0

Projects 2031-2032

$1,450,000

Projects 2030-2031

$0

Projects 2029-2030

$9,800,000

Projects 2028-2029

$10,000,000

Projects 2027-2028

$800,000

Projects 2026-2027

$1,200,000

Projects 2025-2026

$0

Projects 2024-2025

$9,000,000

Projects 2023-2024

$0

Southern Transmission Main Ph. J (Exeter Dr./Gardner Ln. to Rt. 460) (L.A.) ($150,000) Southern Transmission Main Ph. H (Rt 10 to Moores Farm Ln) (L.A.) ($150,000)

Southern Transmission Main Ph. J (Exeter Dr./Gardner Ln. to Rt. 460) (D) ($600,000) Southern Transmission Main Ph. H (Rt 10 to Moores Farm Ln) (D) ($200,000) RT 58 Supply Transmission Main (Rt. 460 to Kenyon Rd. Ph. 2 (C) ($9,500,000)

RT 58 Supply Transmission Main (Rt. 460 to Kenyon Rd. Ph. 1 (C) ($10,000,000)

RT 58 Supply Transmission Main (Rt. 460 to Kenyon Rd. (D) ($1,200,000) Projects 2030-2031

$1,450,000

Projects 2029-2030

$1,450,000

Projects 2028-2029

$1,450,000

Projects 2027-2028

$1,450,000

Projects 2026-2027

$1,350,000

Projects 2025-2026

$1,000,000

Southern Transmission Main Ph. I (Moores Farm Ln to Exeter Dr.) (C) ($9,000,000) Projects 2024-2025

$1,850,000

Projects 2023-2024

$2,450,000

Projects 2022-2023

$0

Programmed Water Projects Water Distribution & Transmission System Expansion

Projects 2022-2023

$1,825,000

Programmed Water Projects Water System Upgrades

Neighborhood Replacements: Downtown Water Improvements (C) ($1,000,000)

Neighborhood Replacements: Harrell

Neighborhood Replacements: Harrell Dr. Area Upgrades (C), and Downtown Water Improvements (C) ($900,000)

Dr. Area Upgrades (D), and Downtown Water Improvements (C) ($550,000)

Neighborhood Replacements: Forest St. Upgrades (C), PS 163 Service Area Ph 2 (C), and Downtown Water Improvements (C) ($1,500,000)

Neighborhood Replacements: Neighborhood Replacements: Forest Adams/Maple/Mulberry Sts. (D), PS 163 St. Upgrades (D), Adams/Maple/Mulberry Sts. (C), Old

Service Area Ph 2 (D), Mahan St./Day St. (C), Snead Dr./Torry Pines Ln. Town Syst. (C), and Downtown Water Imp. (D) ($1,900,000)

Service Upgrades (C), Old Town Syst. (D), & Downtown Water Upgrades (C) ($1,025,000) Water Service Line Replacements ($250,000)

Water Service Line Replacements ($250,000)

Water Service Line Replacements ($150,000)

Water Service Line Replacements ($150,000) Water Tank Demolition (County St. Tank) ($250,000) Water Meter Upgrades ($200,000)

Water Meter Upgrades ($200,000)

Water Meter Upgrades ($300,000)

Water Meter Upgrades ($300,000) Water Meter Exceptions ($100,000)

Water Meter Exceptions ($100,000)

Sanitary Sewer Extensions

City Council Goal – Civic Engagement and Responsive City Services

The project will continue efforts to extend sanitary sewer into existing developed areas that are currently without sewer service. Identified funding is for minor extensions of sewer service or potential partnerships in pro rata agreements.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $300,000 $0 $300,000 $0 $900,000 $1,500,000

Operating Costs: The project will not have an operational impact on the City.

Sanitary Sewer System Upgrades

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the renovation, rehabilitation, and replacement of the City’s sanitary sewer system. The system currently consists of 154 pump stations and 367 miles of gravity sewer mains and force mains. In 2007, the Hampton Roads region, inclusive of the City of Suffolk, entered into a Special Order by Consent with the Virginia Department of Environmental Quality. This Order was replaced with a new Order in 2015 to align with Hampton Roads Sanitation District’s (HRSD) amendment to their Federal Consent Decree. As part of the new Consent Order, the City is required to continue its Management Operations and Maintenance (MOM) program to protect against sanitary sewer overflows. FY 23 funding continues the MOM program, immediate find and fix repairs, service area improvements, downtown area sewer improvements, vacuum sewer system monitoring upgrades, and pump station upgrades. FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $6,580,000 $7,550,000 $7,000,000 $4,200,000 $7,000,000 $35,000,000 $67,330,000

Projects 2031-2032

$300,000

Projects 2030-2031

$0

Projects 2029-2030

$300,000

Projects 2028-2029

$0 Misc. Extensions (C) ($300,000)

Capital Improvements Plan Utility Fund FY 2022-2023 through FY 2031-2032 Programmed Sewer Projects

Projects 2027-2028

$300,000

Projects 2026-2027

$0

Projects 2025-2026

$300,000

Projects 2024-2025

$0 Misc. Extensions (C) ($300,000)

Misc. Extensions (C) ($300,000)

Projects 2023-2024

$300,000

Projects 2022-2023

$0 Misc. Extensions (C) ($300,000)

Programmed Sewer Projects Sanitary Sewer Extensions Projects 2031-2032

$7,000,000

Projects 2030-2031

$7,000,000

Projects 2029-2030

$7,000,000

Projects 2028-2029

$7,000,000

Projects 2027-2028

$7,000,000

Projects 2026-2027

$7,000,000

Projects 2025-2026

$4,200,000

Projects 2024-2025

$7,000,000

Projects 2023-2024

$7,550,000

Projects 2022-2023

$6,580,000

Programmed Sewer Projects Sanitary Sewer System Upgrades MOM Program (Sys. Maintenance Find & Fix Upgrades; Flow Monitoring) ($3,200,000)

MOM Program (Sys. Maintenance Find & Fix Upgrades; Flow Monitoring) ($3,200,000)

MOM Program (Sys. Maintenance Find & Fix Upgrades; Flow Monitoring) ($3,200,000) Pump Station Maintenance Upgrades (C); Downtown Sewer System Upgrades (C & D) ($3,800,000)

Pump Station Maintenance Upgrades (C); Downtown Sewer System Upgrades (C & D) ($3,800,000)

Pump Station Maintenance Upgrades (C); Downtown Sewer System Upgrades (C & D) ($1,000,000)

Pump Station Elect. & Mech. Peanut Park/Hall Pl. Sewer Syst.

Pump Station Maintenance Upgrades (C); Pearl & Pinner

Upgrades (C); PS #17 Relocation (C); Pinner& Pearl Upgrades Ph. 2 (C); and Pump Station Maintenance Upgrades (C) ($3,800,000)

Sewer System Upgrades (C); and Downtown Sewer System

Sewer Syst. Upgrades (D); Peanut Park/Hall Pl. Sewer Syst. Upgrades (D); and Vacuum Syst.

Upgrades Ph. 2 (D); PS #62 Pit Upgrades (C) ($4,350,000)

Upgrades (D) and Vacuum Syst. Pit Upgrades (C) ($3,380,000)

Stormwater

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CAPITAL IMPROVEMENTS PROGRAM & PLAN STORMWATER FUND FY 2023 - 2032

Stormwater Fund

Planned Expenditures Previous Funding 5 Year Summary

2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 5 Year 6-10 Year 10 Year Subtotal Subtotal Total

Citywide Drainage Improvements 1,670,000 500,000 500,000 500,000 500,000 500,000 2,500,000 2,500,000 5,000,000 Olde Towne Drainage Improvements 350,000 606,000 2,224,000 2,446,000 4,203,000 - 9,479,000 - 9,479,000 Oakland Drainage Improvements - 500,000 3,000,000 - - - 3,500,000 - 3,500,000 Wilkins Drive Drainage - - 500,000 1,500,000 - - 2,000,000 - 2,000,000 Steeple Drive Drainage Improvements 156,300 364,000 - - - - 364,000 - 364,000 Pughsville Drainage Improvements 1,523,956 2,602,956 1,411,044 - - - 4,014,000 - 4,014,000 Woodrow South Suffolk Drainage - 482,300 1,000,000 1,000,000 573,000 - 3,055,300 - 3,055,300 Jefferson Street Drainage 294,000 - 1,195,000 - - - 1,195,000 - 1,195,000 First Avenue Drainage - 275,000 312,500 312,500 312,500 312,500 1,525,000 - 1,525,000 Sadler Heights - - 135,000 402,500 - - 537,500 - 537,500 Driver Drainage Improvements - 136,100 641,700 - - - 777,800 - 777,800

Total Stormwater Fund 5,466,356 10,919,244 6,161,000 5,588,500 812,500 28,947,600 2,500,000 31,447,600

*Staff is evaluating the potential to fund a portion of Stormwater capital projects with Virginia Resources Authority (VRA) revenue bonds.

Stormwater Fund

Funding Sources

Pughsville Drainage Improvements State Transportation Funds

Citywide Drainage Improvements

Olde Towne Drainage Improvements

Oakland Drainage Improvements

Wilkins Drive Drainage

Steeple Drive Drainage Improvements

Pughsville Drainage Improvements

Woodrow South Suffolk Drainage

Jefferson Street Drainage

First Avenue Drainage

Sadler Heights

Driver Drainage Improvements Transfer from Stormwater Fund

Total Stormwater Fund Previous Funding 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 5 Year 6-10 Year 10 Year Subtotal Subtotal Total

176,978 - - - 176,978 - - - - 176,978 - 176,978 500,000 500,000 500,000 500,000 500,000 606,000 2,224,000 2,446,000 4,203,000 500,000 3,000,000 - - - 500,000 1,500,000 - 364,000 - - - 2,425,978 1,411,044 - - 482,300 1,000,000 1,000,000 573,000 - 1,195,000 - - 275,000 312,500 312,500 312,500 312,500 - 135,000 402,500 - 136,100 641,700 - - 5,289,378 10,919,244 6,161,000 5,588,500 812,500 28,770,622 2,500,000 31,270,622

5,466,356 10,919,244 6,161,000 5,588,500 812,500 28,947,600 2,500,000 31,447,600

Annual Operating Impact

Citywide Drainage Improvements Olde Towne Drainage Improvements Oakland Drainage Improvements Wilkins Drive Drainage Steeple Drive Drainage Improvements Pughsville Drainage Improvements Woodrow South Suffolk Drainage Jefferson Street Drainage First Avenue Drainage Sadler Heights Driver Drainage Improvements

Total Operating Cost 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027

Stormwater

Citywide Drainage Improvements

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the design and construction of drainage improvements to relieve flooding across the City. Funding is programmed for drainage studies, pipe and structure rehabilitations, easement acquisitions for improved maintenance capabilities, full drainage designs and construction.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $500,000 $500,000 $500,000 $500,000 $500,000 $2,500,000 $5,000,000 Operating Costs: The project will not have an operational impact on the City.

Olde Towne Drainage Improvements

City Council Goal – Civic Engagement and Responsive City Services

The project will provide design and construction of improvements in the Olde Towne area to address ongoing drainage issues that were identified in the Olde Towne Drainage Master Plan. These improvements will rehabilitate older infrastructure and relocate some existing infrastructure to provide more capacity and improved maintenance access.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $606,000 $2,224,000 $2,446,000 $4,203,000 $0 $0 $9,479,000 Operating Costs: The project will not have an operational impact on the City.

Stormwater

Oakland Drainage Improvements

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the design, right-of-way, acquisition and construction of drainage infrastructure to combat flooding in the Oakland area.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $500,000 $3,000,000 $0 $0 $0 $0 $3,500,000

Operating Costs: The project will not have an operational impact on the City.

Wilkins Drive Drainage Improvements

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the design, right-of-way and/or easement acquisition, and construction of drainage infrastructure to combat flooding in the Holland Road area of the City.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $500,000 $1,500,000 $0 $0 $0 $2,000,000

Operating Costs: The project will not have an operational impact on the City.

Stormwater

Steeple Drive Drainage Improvements

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the design, right-of-way and construction of drainage improvements to relieve flooding along Steeple Drive in the Eclipse section of the City.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $364,000 $0 $0 $0 $0 $0 $364,000

Operating Costs: The project will not have an operational impact on the City.

Pughsville Drainage Improvements

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the continuation of drainage improvements in the Pughsville area which is prone to flooding. The project will consist of installing a closed pipe system on John Street, as well as a stormwater BMP between Town Point Road and Buchanan Street.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $2,602,956 $1,411,044 $0 $0 $0 $0 $4,014,000

Operating Costs: The project will not have an operational impact on the City.

Stormwater

Woodrow South Suffolk Drainage

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the design, right-of-way and construction of drainage improvements to relieve flooding in the South Suffolk neighborhood and section of the City.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $482,300 $1,000,000 $1,000,000 $573,000 $0 $0 $3,055,300 Operating Costs: The project will not have an operational impact on the City.

Jefferson Street Drainage

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the design, right-of-way and construction of drainage infrastructure to upgrade and relocate the stormwater system along Jefferson Street.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $1,195,000 $0 $0 $0 $0 $1,195,000

Operating Costs: The project will not have an operational impact on the City.

Stormwater

Fifth Avenue Drainage

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the design, right-of-way and construction of drainage infrastructure to relieve flooding in the Broad Street section of the City.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $275,000 $312,500 $312,500 $312,500 $312,500 $0 $1,525,000

Operating Costs: The project will not have an operational impact on the City.

Sadler Heights Drainage

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the design, right-of-way and construction of drainage infrastructure to relieve flooding in the Sadler Heights neighborhood.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $135,000 $402,500 $0 $0 $0 $537,500

Stormwater

Driver Drainage Improvements

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the design and construction of drainage improvements to reduce flooding in downtown Driver.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $136,100 $641,700 $0 $0 $0 $0 $777,800 Operating Costs: The project will not have an operational impact on the City.

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Transit Fund

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Transit

Planned Expenditures

Transit Operations Facility College Drive Bus Pullout

Total Transit Fund

Transit

Funding Sources

Transit Operations Facility College Drive Bus Pullout State/Federal Grant Funds

Total Transit Fund

Annual Operating Impact

Transit Operations Facility College Drive Bus Pullout

Total Operating Cost CAPITAL IMPROVEMENTS PROGRAM & PLAN TRANSIT FUND FY 2023 - 2032

Previous Funding * 5 Year Summary

2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 5 Year 6-10 Year 10 Year Subtotal Subtotal Total

825,494 - 60,000 1,830,066 - 1,890,066 - 1,890,066 - - 871,930 - 871,930 - 871,930

- - 60,000 2,701,996 - 2,761,996 - 2,761,996

Previous Funding 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 5 Year 6-10 Year 10 Year Subtotal Subtotal Total

- 60,000 1,830,066 - - 871,930 - 60,000 2,701,996 - 2,761,996 - 2,761,996

- - 60,000 2,701,996 - 2,761,996 - 2,761,996

2022-2023 2023-2024 2024-2025 2018-2019 2026-2027

Transit Fund

Transit Operations Facility

City Council Goal - Transportation

This project provides for the construction of an operations facility where transit vehicles can be stored and cleaned. The project will include office space of approximately 4,000 square feet, a heated garage and storage of approximately 2,000 square feet, and outside fenced and gated parking for 20 large vehicles. The project will be funded through federal funds.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $0 $60,000 $1,830,066 $0 $0 $1,890,066

Operating Costs: The project will not have an operational impact on the City.

College Drive Bus Pullout

City Council Goal - Transportation

This project provides for the construction of a bus turnout along south bound College Drive at Kroger within the existing grass median. Construction will consist of a raised concrete median, shelter, signage and traffic signal. The project will be funded with state funds.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $0 $0 $871,930 $0 $0 $871,930 Operating Costs: The project will not have an operational impact on the City.

Fleet Fund

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Fleet Fund

Planned Expenditures

Replacement of Fleet Facilities

Total Fleet Fund CAPITAL IMPROVEMENTS PROGRAM & PLAN FLEET FUND FY 2023 - 2032

Previous Funding 5 Year Summary

2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 5 Year 6-10 Year 10 Year Subtotal Subtotal Total

125,000 - - - 300,000 3,875,000 4,175,000 10,325,000 14,500,000

- - - 300,000 3,875,000 4,175,000 10,325,000 14,500,000

Fleet Fund

Funding Sources

Replacement of Fleet Facilities General Obligation Bonds

Total Fleet Fund

Annual Operating Impact

Replacement of Fleet Facilities

Total Operating Cost Previous Funding 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 5 Year 6-10 Year 10 Year Subtotal Subtotal Total

- - - 300,000 3,875,000 - - - 300,000 3,875,000 4,175,000 10,325,000 14,500,000

- - - 300,000 3,875,000 4,175,000 10,325,000 14,500,000

2022-2023 2023-2024 2024-2025 2025-2026 2026-2027

Fleet Fund

Replacement of Fleet Facilities

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for the relocation of the City’s fleet facilities which are currently located in a shared facility with Suffolk Public Schools on Kenyon Road. The project includes the design and construction of a building with additional parking and storage areas necessary to accommodate this facility and the purchase of necessary equipment and furnishings required to operate the facility.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $0 $0 $300,000 $3,875,000 $10,325,000 $14,500,000 Operating Costs: The project will not have an operational impact on the City.

Information Technology Fund

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Information Technology

Planned Expenditures

Disaster Recovery-Data Center Backup Asset Management System Physical Security ERP Upgrade Internet Access Expansion Fiber Infrastructure Phone System Upgrade Network Upgrade and Expansion

Total Information Technology Fund CAPITAL IMPROVEMENTS PROGRAM & PLAN INFORMATION TECHNOLOGY FUND FY 2023 - 2032

Previous Funding * 5 Year Summary

2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 5 Year 6-10 Year 10 Year Subtotal Subtotal Total

- - - - 2,000,000 - 2,000,000 - 2,000,000 - - - - - - - 500,000 500,000 500,000 250,000 200,000 200,000 - - 650,000 - 650,000 - - - - - - - 1,900,000 1,900,000 250,000 250,000 - - - - 250,000 - 250,000 - - - - - - - 1,500,000 1,500,000 - - - - - - - 600,000 600,000 - - - - - - - 2,000,000 2,000,000

500,000 200,000 200,000 2,000,000 - 2,900,000 6,500,000 9,400,000

Information Technology

Funding Sources

Physical Security

Internet Access Expansion Transfer from General Fund

Disaster Recovery-Data Center Backup

Asset Management System

ERP Upgrade

Fiber Infrastructure

Phone System Upgrade

Network Upgrade and Expansion General Obligation Bonds

Total Information Technology Fund Previous Funding 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 5 Year 6-10 Year 10 Year Subtotal Subtotal Total

250,000 200,000 200,000 - 250,000 - - - -

500,000 200,000 200,000 - - 900,000 - 900,000 - - - 2,000,000 - - - - -

- - - - - - - 2,000,000 - 2,000,000 6,500,000 8,500,000

500,000 200,000 200,000 2,000,000 - 2,900,000 6,500,000 9,400,000

Annual Operating Impact

Disaster Recovery-Data Center Backup Asset Management System Physical Security ERP Upgrade Internet Access Expansion Fiber Infrastructure Phone System Upgrade Network Upgrade and Expansion

Total Operating Cost 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027

- - - - 50,000 - - - - - - - 40,000 - - - - -

- - - 40,000 50,000

Information Technology Fund

Disaster Recovery-Data Center Backup

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for a new backup data center which is necessary to ensure business continuity if the City’s primary data center is lost due to a disaster or other failure. The funding will provide a location to install redundant, backup hardware such as servers, desktop and networking devices, and internet connection.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $0 $0 $2,000,000 $0 $0 $2,000,000 Operating Costs: The project will have a projected annual operating impact of $50,000 beginning in FY27.

Asset Management System

City Council Goal – Financial Stability

The project will provide for improvements to City asset inventory and management to include computers, laptops and iPads.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $0 $0 $0 $0 $500,000 $500,000 Operating Costs: The project will have a projected annual operating cost of $40,000 for maintenance beginning in FY29. 75

Information Technology Fund

Physical Security

City Council Goal – Public Safety

The project will upgrade the physical security, access control, and intrusion and detection systems in City buildings. Funding will be used for items such as perimeter security fencing, identification badge printing solutions, and video cameras.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $250,000 $200,000 $200,000 $0 $0 $0 $650,000 Operating Costs: The project is anticipated to have a projected annual operating cost of $40,000 for maintenance beginning in FY26.

ERP Upgrade

City Council Goal – Financial Stability

The project will provide for an updated enterprise resource planning (ERP) solution to integrate and manage the City’s finance, human resources, and payroll systems.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $0 $0 $0 $0 $1,900,000 $1,900,000

Operating Costs: The project will have a projected annual operating cost of $60,000 for maintenance beginning FY29.

Information Technology Fund

Internet Access Expansion

City Council Goal – Civic Engagement and Responsive City Services

The project will increase access to internet service to citizens in unserved/underserved areas of the City. Funding will be used to provide service drops, run service lines, and install other needed infrastructure to expand internet service capability to citizens that are not currently served by local internet service providers. Residents would be responsible for monthly service fees to the provider for service.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $250,000 $0 $0 $0 $0 $0 $250,000 Operating Costs: The project will not have an operating impact on the City.

Fiber Infrastructure

City Council Goal – Civic Engagement and Responsive City Services

The project will provide a plan to track the City’s current fiber infrastructure and install fiber at all tower sites and any other locations that are deemed necessary to improve the City’s overall fiber infrastructure.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $0 $0 $0 $0 $1,500,000 $1,500,000

Operating Costs: The project will have an annual operating cost of $150,000 for maintenance beginning in FY 30.

Information Technology Fund

Phone System Upgrade

City Council Goal – Civic Engagement and Responsive City Services

The project will provide for an upgrade of the City’s current phone system which will have reached the end of its useful life. Funds will be used for the purchase of hardware for the new phone system.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $0 $0 $0 $0 $600,000 $600,000 Operating Costs: The project will have an annual operating cost of $150,000 for maintenance beginning in FY 29.

Network Upgrade and Expansion

City Council Goal – Civic Engagement and Responsive City Services

The project will provide a plan to upgrade the current network infrastructure which will have reached its useful life. Funding will be used to purchase hardware for the network upgrade and expansion system.

FY 23 FY 24 FY 25 FY 26 FY 27 FY 28-32 Total $0 $0 $0 $0 $0 $2,000,000 $2,000,000

Operating Costs: The project will have an annual operating cost of $200,000 for maintenance beginning in FY 29.

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