Purchasing

FINANCE - PURCHASING

DESCRIPTION

The Division of Purchasing provides a centralized system for the management of public funds expended for the procurement of materials, supplies, equipment, professional consulting and other services, and construction. The Division also provides for the transfer or disposal of surplus property and administers the City’s purchasing card program.

CITY COUNCIL TARGET AREA FY 23 OBJECTIVES

Financial Stability Leverage the City’s purchasing power by maximizing vendor participation in City solicitations.

Provide training and education to City employees regarding purchasing policies, procedures, and statutes.

Continue monitoring and enforcement of local, state, and federal procurement policies, procedures, and statutes.

Monitor and enforce local, state, and federal procurement policies and procedures.

PERFORMANCE MEASURES FY 21 FY 22 FY 23 Actual Projected Estimated

Procurement Instruments Issued: RFP 22 25 27

IFB

62 65 70 RFQ 6 7 8 Sole Source Procurements 91 93 95 Purchasing Card Transactions 17,225 18,000 18,500 Dollar Value of Purchasing Card Transactions $5.4M $5.5M $5.6M Number of Purchase Orders 932 950 965 Purchase Order Modifications 436 440 450 Dollar Amount of Purchase Orders $135.3M $109M $111M Surplus Property Revenue $189,568 $200,000 $210,000

Account Number: 100-12530-

51100.02 Salaries and Wages 51100.04 Salaries and Wages - Overtime 51100.06 Salaries and Wages - Part-time 52100 FICA 52210 VRS Retirement 52334 HSA Health Plan 52400 Group Life 53600 Advertising 54100 Information Technology 54500 Risk Management 55210 Postal Services 55230 Telecommunications 55500 Travel and Training 55810 Dues and Association Memberships 56001 Office Supplies 56012 Books and Subscriptions 56017 Copier Costs

Total Operating Expenditures

Personnel Summary

Range Class

220 Purchasing Agent 213 Senior Buyer 210 Buyer 204 Purchasing Associate

Number of Full-Time Positions 2019-2020 2020-2021 2021-2022 2022-2023 % 2022-2023 %

Actual Actual Budget Requested Change Adopted Change

$ 203,486 $ 222,295 $ 229,140 $ 229,140 0% $ 241,867 6% - - - - - - -

- -

15,308 16,559 17,529 21,915 27,471 28,574 1,250 - 2,730 2,952 3,070 622 1,511 2,000 14,883 15,751 24,656 42,426 32,055 31,029 148 165 500 1,728 1,597 3,099 1,256 2,545 5,000 6,948 6,927 7,380 3,586 2,794 3,000 - - 3,863 3,334 5,235 - -

- 17,529 0% 18,503 6% 28,574 0% 33,571 17% - - - -

3,070 0% 2,000 0%

3,241 6% 2,000 0% 24,656 0% 28,539 16% 31,029 0% 38,619 24% 500 0% 500 0%

3,099 0% 5,000 0% 7,846 6% 3,000 0% 1,300 5,235 0% 4,999 61% 5,000 0% 7,846 6% 3,000 0% 1,300 5,235 0%

$ 320,148 $ 335,955 $ 360,212 $ 361,978 0% $ 394,220 9%

2019-2020 2020-2021 2021-2022 2022-2023 Actual Actual Budget Requested

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2022-2023 Adopted

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