Minutes of the Meeting of the BUREAU of I ? L A A l g a r v e ,February lA,197^+ Members present
President, Professor O.Aspesaeter Past -“P r e s i d e n t , Professor F.C.Cabral Vice-President, Professor H.Qwens Secretary General, Professor E »Fontes Treasurer elected, Mr, P.Zbinden, invited by the President Mr. FcG.Breman, invited by the President and the Secretary Generai Executive Secretary
Considering the importance of several matters on the agenda of the meeting,the President wished to convene an Executive Committee meeting soonest.However, this being impossible under a r t »22 of the Constitution,the President convened a BUREAU meeting,and requested the members of the Executive Committee to kindly attend it,if at all p o s s i ble» Past-President Prof»Cabral and Senior Vice-President P r o f „H.Owens accepted the invitation and attended the meeting«.Vice-Presidents D r . H „Werkmeister and JoOldham send, apologies but expressed, in a letter addressed to the President, their views regarding IFLA's relations with UNESCO» Both the President and the Secretary General wrote to Mr.F.G.Breman requesting him to attend the meeting,to comply with the recommendation made in Paris by the Grand Council,and to make the participants of the meeting benefit from M r . B r e m a n ’s special experience in the field of international relations«, Themeeting was held in Algarve, Portugal, on the occasion of the world congress of AoIeT.,which IFLA had sponsored,and where several members of IFLA were lecturing, namely Professors HoOwens and F.Cabral. The President opened the meeting by welcoming the members of the Executive Committee who had answered his invitation. He announced regretfully the death of Mr. Paul Olssoii, Foundation Member of IFLA from Finland, on Nov. 1 1 , 1 9 7 3 “ Elections of the Treasurer
The envelopes containing the voting papers were checked and counted by the members present,who found 33 valid envelopes containing 32 valid votes in favour of Mr. P o ZBINDEN, two invalid voting papers and one blank. The members of the meeting congratulated Mr. Zbinden for his election to the post of Treasurer of IFLA, in which capacity he attended the meeting«, - The former Treasurer, Mr. F.G.Breman,promised to make up the final accurate account for 1 9 7 3 s as compared with the respective budget,and to circulate it ( attached to the present minutes ) »The Hon«,Auditors ' report will be made and circulated to all members of the Grand C o u n c i l ,prior to its next meeting«, He also prepared the 197^ revised budget,made out as per the recommendations of the Grand Council in Paris,and presented it to the members present,who approved it. This document is also circulated together with the present minutes» - However, as the Secretariat had just received a copy of the letter addressed to the President dated February 9-th, by Mr. E.Lovelace, delegate of A S L A ,explaining that ASLA had budgeted only US$ 1250 for the calendar year 197^+ and could therefore a b s o lutely not pay more to IFLA for this year,the members present studied the matter carefully and decided unanimously that this was in complete contradiction with the decisions made by the Grand Council in P a r i s ,regarding the arrangements of fees, with the full approval and formal agreement of ASLA's delegate to IFLA and A S L A ’s special representative of the Board of Trustees. Therefore, the President requested Vice-President Prof. HoOwens to handle the matter and negociate it directly with ASLA,and to report to h i m » - The second point in Mr. Lovelace's letter was that A S L A ’s Board of Trustees had in fact not yet approved the arrangements made in Paris,and that the Executive C o m m i t tee of ASLA would recommend that they be approved, provided I F L A ’s budget does not include very large„unusual or extraordinary variations. ASLA would like to reviow the budget of IFLA for that purpose. - The Hon*Treasurer,Mr. P.Zbinden, opposed energetically this r e q u e s t ,declaring that all member-associations had the opportunity to examine I F L A :s budget when c i r c u l a ted, every year, whereas their delegate had to vote for its approval at each Grand Council meeting. He expressed the general feeling of astonishment and d i s appoint ment for A S L A ’s attitude,as all arrangements had been firmly settled in Paris by the Grand Council by two fully appointed representatives of the American A s s o c i a t i o n He further pointed out that any member entering the Federation thereby accepted to abide with its rules,and that if ASLA persisted in its dissident attitude, its m e m bership to IFLA should be reconsidered. This statement was approved by all members present at the meeting. Prof. H.Owens promised to report soonest on his n é g o c i a tions with ASLA«, Membership lists 197^
The Secretary O eneral informed that some associations had sent their membership list in 197^,but some lists were still missing and he reminded the delegates of the decisions made by the Grand Council in Paris,